Loading...
HomeMy WebLinkAboutCity Council-Minutes-11/4/2015 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Wednesday, November 4, 2015 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Discussion and update on the SH26/Colleyville Boulevard Construction Projects PC-2 Discussion of the Westcoat Drive and McDonwell School Road intersection PC-3 Discussion of the November 4, 2015, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City Council Agenda November 4, 2015 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Neda Moayad, Colleyville Baha'i Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3925 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Recognition of the 2015 Wellness Champion Nominees 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-15-3926 4a Approval of the minutes of the regular City Council meeting of October 20, 2015 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER 4, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3927 7. ADJOURNMENT City Council Agenda November 4, 2015 City of Colleyville Page 3 I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 30, 2015 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Wednesday, November 4, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on November 4, 2015, at 5:31 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen Absent: Councilmember Carol Wollin City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, SH26 Project Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. PC-1 Discussion and update on the SH26/Colleyville Boulevard Construction Projects Public Works Director Jeremy Hutt presented this item and briefed the City Council. He introduced Chris Hartke, Professional Engineer, with Teague, Nall & Perkins and stated he would be available to answer any questions from City Council. For the purposes of the minutes, Phase 1 includes Pool Road to John McCain Road and Phase 2 includes John McCain Road to Brown Trail. Councilmember Mogged asked staff about the proposed date of completion for Phase 1. Director Hutt replied TxDOT has not provided a final date. Councilmember Mogged asked staff if they could be more specific with the completion date for the Cotton Belt Trail project at John McCain. SH26 Project Coordinator James Hubbard replied it may be closer to the end of January or February for completion. Mayor Kelly stated the weather will play a part in the construction completion. Coordinator Hubbard agreed. Mayor Kelly asked Mr. Hartke if the spacing, or flex joints, along the bridge railing is required. Mr. Hartke replied he does not know what the standard is for the railing. Mayor Kelly stated the gap looks bad. City Council Minutes November 4, 2015 City of Colleyville Page 2 Mayor Pro Tem Taylor stated he wants to ensure the construction of the wall, across the bridge, is done correct this time. He stated he wants staff to ensure TxDOT is completing the project to the correct standards. Mayor Pro Tem Taylor asked what staff means by “beneficial to shorten some of the proposed turn lanes.” Director Hutt replied shortening some of the proposed turn lanes will slightly reduce some of the construction cost, and provide more of the end product we want, without negatively impacting the project. Mayor Pro Tem Taylor asked staff if this will affect the efficiency of the flow of traffic. Director Hutt replied no. Mayor Pro Tem Taylor asked staff why the turn lanes were drawn long to begin with. Director Hutt replied it was a conservative approach when first looking at forecasted traffic counts. Councilmember Mogged asked staff if there will be anything that will preclude the turn lanes from being extended in the future. Director Hutt replied a redevelopment scenario may create a situation, whereby the need to extend turn lanes to accommodate traffic would become necessary. Mayor Kelly stated the roadway needs to be built to take into account the future traffic. Mayor Pro Tem Taylor asked staff if the reduction will create friction in the other lanes. Director Hutt replied TxDOT has certain design criteria that does not always fit with each project; therefore, staff worked with the design consultant and looked at each turn lane to see where there is no need to be overly conservative, as long as it does not impact the functionality and overall product. Mayor Pro Tem Taylor asked staff what the length of the turn lane at Centerpark Drive and SH26 is. Director Hutt replied it will be a 390 foot turn lane, reduced from 550 feet. Councilmember Coplen asked staff about the northbound turn lane at Church Street. Director Hutt replied this turn lane is already 260 feet. Mayor Pro Tem Taylor asked staff, given the growth at Tinker Road and Oak Pointe Drive, will those turn lanes be adequate? Mayor Kelly stated this area is pretty much developed. Mayor Pro Tem Taylor stated the office center to the south of this intersection is going to become busy, again, at some point. He stated he is not sure what is being gained by these reductions, other than more landscaping. Director Hutt stated he believed the reduction in this turn lane will accommodate current and future traffic. City Council Minutes November 4, 2015 City of Colleyville Page 3 Mayor Pro Tem Taylor asked staff if there are reduction in costs, will it be from the City’s cost or the partners’ costs. Director Hutt replied the current costs exceed the current available funding; therefore, there would not be any money going back to anyone. He stated funds are still needed for the completion of the project. Councilmember Short asked staff if staff is speaking about accommodating in the queues in the left turn lane, or will it be accommodating the traffic getting into that left turn lane. Director Hutt replied it will be to accommodate the queues in the turn lane for this intersection (Tinker Road/Oak Pointe Drive). Councilmember Short asked Mr. Hartke if there are instances where we are accommodating queues in the turn lane. Mr. Hartke replied there is criteria based on reducing some of the storages and the through red time queue. Mayor Kelly stated the turn lanes may be underutilized today; however, the roadway is being designed and built to meet the 2035 traffic projections. Councilmember Short stated he believes it is overbuilding the road, and at some point he will advocate for the change in philosophy. Mayor Kelly asked Mr. Hartke if the reduction in turn lanes will meet the 95th percentile for the 2035 traffic projections. Mr. Hartke replied yes. Mayor Kelly asked Mr. Hartke if the turn lanes will meet the highest projected capacity 20 years from now. Mr. Hartke replied yes. City Manager Jennifer Fadden added based on today’s projected traffic counts. She stated it does not take into consideration a redevelopment of an intersection corner which could increase traffic counts. Councilmember Short asked Mr. Hartke what the projections are based on. Mr. Hartke replied TxDOT traffic projections for 2035, and the North Central Texas Council of Governments. Councilmember Short added this being based on projected growth. Mr. Hartke concurred. Director Hutt replied there is a two percent growth factored in as well. Mayor Pro Tem Taylor asked Mr. Hartke if these turn lanes account for those using the turn lanes to turn around to go back to where they want to go. Mr. Hartke replied yes, some additional access has been considered, and some locations have been mitigated to reduce some of the traffic into those intersections. Councilmember Short stated the turn lanes are still too long, especially when the turn lanes would only be backed up during the peak traffic times, otherwise they will be empty. He stated the prospect of a vehicle slowing down in a through lane is not such a bad thing. He stated it is one of the things we can do to make Colleyville’s roadway/section look different and be more of a destination. City Council Minutes November 4, 2015 City of Colleyville Page 4 Councilmember Mogged asked Councilmember Short if we are talking about 15 feet. Councilmember Short stated the turn lane at Centerpark Drive, should be reduced to 260 feet. Mayor Kelly stated being concerned about reducing the turn lane for accommodating traffic for today versus accommodating for future traffic. He stated it is inconsistent with how we moved from a four lane design to a six lane design to accommodate future traffic. Councilmember Short stated the number of vehicles turning will more than fit in that lane. Councilmember Mogged asked Councilmember Short if the philosophy needs to change versus a number change. Councilmember Short replied correct. Mayor Kelly suggested lowering the maximum speed allowed, to lower the volume of the speed of traffic. Councilmember Short asked Mr. Hartke if the design speed is 40 mph. Mr. Hartke replied the design speed is 40 mph to allow for geometrics, and this project is scheduled to have a speed study done upon completion, at which time the true posted speed would be determined. He stated 45 mph will likely be the posted speed of the corridor. Mayor Pro Tem Taylor asked Mr. Hartke why the roadway design is for five mph less than its optimum. Mr. Hartke replied the criteria of reducing it to 40 mph allows for the reduction in turn lane requirements. Mayor Kelly asked Mr. Hartke if there will be a greater turning radius in this design than what is on the road currently. Mr. Hartke replied it pretty much matches the existing. Councilmember Short asked Mr. Hartke about the northbound left turn lane at Centerpark Drive during peak traffic. Mr. Hartke replied it is 230 feet. Councilmember Mogged asked Councilmember Short if he believes 390 feet is still too long for the turn lane at Centerpark Drive. Councilmember Short replied yes, he stated we should just accommodate the left turn queue, and we ought to allow a 20 mph deceleration in the through lane of traffic. Councilmember Coplen commented the design would allow for peak traffic times. Councilmember Short concurred. Mayor Kelly stated having concerns about being under capacity for the left turn lanes, especially since the City will be the one to correct it in the future. City Council Minutes November 4, 2015 City of Colleyville Page 5 Councilmember Short asked staff about the southbound left turn queue at Glade Road. Mr. Hartke replied it has a 65 foot queue. Councilmember Short stated this proposed turn lane of 370 feet could be reduced. Councilmember Short stated in the event of redevelopment, the developers could complete the roadway improvements at that time. Mayor Pro Tem Taylor stated he does not believe people will notice the lanes have been reduced from the original plan. Councilmember Coplen stated being in favor of the reduction of the proposed turn lanes because it will allow for more landscaping which will also help to reduce speeds, and will create a nice boulevard for Colleyville. Councilmember Mogged asked City Council what is the reward for shortening the lanes, when there may be a potential risk of higher costs later. Councilmember Short stated there will be opportunities for more landscaping for a better looking roadway. He stated if the left turn is slower, the speeds will be more consistent, creating an overall safer roadway. Councilmember Putnam asked Mr. Hartke if the minimum lengths for the turn lanes will allow for the projected traffic counts, in the 95th percentile, by 2035. Mr. Hartke replied it varies depending on the location, but the lane length of 260 is the minimum. He added there are six locations which will not meet the 95th percentile through red queue based on this current design. Mayor Kelly asked Mr. Hartke what the number would be if all turn lanes were at 260 feet. Mr. Hartke replied half would not meet the 95th percentile. Councilmember Putnam asked Mr. Hartke what the percentage would be if all turn lanes were at the minimum. Mr. Hartke replied it would be better to determine what year the roadway is being designed out to, for instance one area may be designed for 10 years at one location, then another at 12 years. He stated it is a much more common sense way to look at it because the percentages are much harder to apply to the roadway. Mayor Pro Tem Taylor asked Mr. Hartke if some of these changes will reduce below the 95th percentile. Mr. Hartke replied the original design met all of the requirements plus this red time through lane queue, which was a major factor in reducing some of the turn lanes. Mayor Pro Tem Taylor asked Mr. Hartke if projected or current land use was considered when determining the design of the roadway. Mr. Hartke replied a separate traffic impact study was not completed; however, it does take today’s land use and projects out, based on NCTCOG’s projections. City Council Minutes November 4, 2015 City of Colleyville Page 6 Mayor Pro Tem Taylor stated he does not want trees to obscure traffic or the view of the buildings. He stated he concurs with Councilmember Coplen in that we must ensure the vision of the boulevard is maintained. Councilmember Putnam stated he believes reducing the turn lanes is relatively immaterial, in terms of traffic capacity. Mayor Kelly stated it could be different, especially if we go with every intersection at 260 feet. Councilmember Short stated if we are projecting a longer queue, we should go with that, like at 310; however, if we are predicting a shorter queue, then why go beyond that. Councilmember Mogged stated this may result in a cost reduction. Mayor Pro Tem Taylor stated he would like to go with what is best for everyone. He stated more landscaping will result in more costs in the future. Councilmember Putnam stated being in favor of improvements such as the reduction in the turn lanes to better improve landscaping, or to help in the reduction of speed; however, not being in favor if this will result in traffic impacts in the future. Mayor Kelly stated being concerned with having to improve the roadway, at Colleyville’s cost, in the future, when it could be done today. Councilmember Short asked Mr. Hartke if we are asking for anything not in TxDOT’s book. Mr. Hartke replied on some of the turn lanes being at 260 feet, we are asking for some things that are not in the book, if we are not acknowledging the queue lanes. Mayor Kelly stated he would like to be more conservative by over capacitating the turn lanes. Councilmembers agreed with staff’s proposed reductions in the turn lanes. Mayor Kelly asked Mr. Hartke if TxDOT will be good with these reductions. Mr. Hartke replied yes, they are open to granting them; however, he does not have that in writing yet. Mayor Pro Tem Taylor asked about the letting date for the project. Director Hutt replied the final plans are due to TxDOT by November 13; however, the letting of the project has been delayed to February. Mayor Kelly asked staff about the timeframe for landscaping in Phase 2. Director Hutt replied as long as the project is let, they will be able to meet the deadline. City Council Minutes November 4, 2015 City of Colleyville Page 7 Councilmember Coplen asked if the plant selection will be consistent with Phase 1. Director Hutt replied yes, as well as the branding manual. Councilmember Coplen stated she prefers larger trees versus the small diameter flowering trees like the ones in Phase 1. Mayor Kelly asked Councilmember Coplen why she prefers larger trees. Councilmember Coplen replied she likes the consistency throughout the City of taller, more mature trees. She added the larger canopies provide better visibility. Mayor Pro Tem Taylor stated having a concern about leaves dropping on the roadway. Mayor Kelly stated TxDOT has a standard for trees, such as limb length. Mayor Kelly stated having a concern that one standard has been set within Phase 1. Councilmember Coplen stated the smaller trees could be taken out and larger ones put in, eventually. City Manager Jennifer Fadden asked City Council about their preference. Councilmembers agreed with the landscaping for Phase 1, but to assess to see if something needs to be changed once the trees are grown. Councilmember Mogged asked staff what “greatly” means relative to construction phasing. Mayor Kelly replied the entire corridor will be considered a construction area which will greatly impact the businesses. Councilmember Mogged asked staff about the impact, if only sections were completed at a time, versus doing it all at once. Director Hutt replied it would be twice the construction time for the entire corridor. He stated ideally staff would like to limit construction to the shortest time frame, but we are also weighing in the factors of the entire project length timeline, and impacts to traffic and properties. Councilmember Mogged asked Mr. Hartke about the duration of this plan. Mr. Hartke replied the estimate is two to three years. Mayor Kelly stated this model provides a severe impact to the center corridor. He then asked Mr. Hartke if consideration had been given to completing John McCain to Hall-Johnson, then move from Hall-Johnson to Brown Trail, to at least provide relief to the center corridor. Mr. Hartke replied it would add significant costs to complete it in sections, and it adds complexity to the project. Mayor Kelly stated those sections are pretty long. Director Hutt replied staff has been working with TxDOT with contracting strategies to identify sections where construction activity within the phases is limited to certain days or establish a date in which the project must be complete. He added there can be incentivized milestones within the project. City Council Minutes November 4, 2015 City of Colleyville Page 8 Mayor Pro Tem Taylor asked staff if there will only be one crew working the entire corridor. Director Hutt replied it will depend on the contractor. Mayor Pro Tem Taylor stated he did not want the contractor to mess up like the contractor did in Phase 1. Mayor Kelly stated he would like something to be done to minimize the impact to the business center of the corridor. Councilmember Short stated the contractor will look for ways to be creative to achieve the incentives. Mayor Kelly stated if the citizens are impeded, it will have a drastic effect on the businesses during that time period. Mayor Pro Tem Taylor stated a good contractor should be responsive, as they do not want complaints. Mayor Pro Tem Taylor stated the businesses need to know this is going to take place. Councilmember Short stated if the right contractor is chosen, they are going to come up with a better plan to complete the construction. Mayor Kelly recessed the Pre Council meeting at 7:04 p.m. Mayor Kelly reconvened the Pre Council meeting at 7:56 p.m. PC-2 Discussion of the Westcoat Drive and McDonwell School Road intersection Public Works Director Jeremy Hutt presented this item and briefed the City Council. Jeff Whitacre, Kimley Horn, was also available to answer questions. Councilmember Putnam asked staff if there was a conclusion as to which short term recommendation would have the most benefit. Director Hutt replied they are quite similar, the first recommendation with the all way stop, with the channelized right turn lane having a yield controlled scenario. Councilmember Putnam stated the southbound solution (first of the two) seems to be the more effective one. Councilmember Mogged stated the right turn lane has the driver make the commitment of the turn. Mayor Pro Tem Taylor stated he did not know if the eastbound right turn lane would need to be as long for queueing as the southbound right turn lane. He stated the southbound traffic tends to back up considerably. City Council Minutes November 4, 2015 City of Colleyville Page 9 Mayor Kelly stated the eastbound turn lane, in the evening, would only be improved slightly, compared to the other option. Councilmember Putnam agreed. Councilmember Putnam asked City Council about the property to the east and if the roadway could be punched all the way through to Pleasant Run Road. Mayor Kelly stated if the property were to redevelop. Councilmember Putnam asked Mayor Kelly about the factors prohibiting this being done now. Mayor Kelly replied the roundabout will cost a whole lot more and the right-of-way has not been acquired from the east property. Councilmember Putnam asked Mayor Kelly if this is something planned. Mayor Kelly replied he suggested adding something to this intersection while doing the full depth reclamation of McDonwell School Road. Councilmember Putnam asked staff what precludes this from being done now. Director Hutt replied the five year outlook has been projected and there is no funding available. He added the design might change given the development on the eastbound side. Mayor Pro Tem Taylor stated if a subdivision developed, they would just tap into an existing roundabout. Director Hutt stated it is doable, but there are some current unknowns to design the roundabout. He stated a three-way roundabout could be designed with the option to add a four-way later. Councilmember Putnam stated while we are doing the full depth reclamation we should address the intersection. Director Hutt replied the full depth reclamation can be done in 30 days, whereas a roundabout will take longer. Councilmember Short asked staff about a temporary roundabout option. Director Hutt replied it may be an option. Mayor Kelly stated being concerned about a roundabout freezing the eastbound traffic. Councilmember Short added the temporary could have bypass lanes. Mayor Kelly stated the proposed design will work just as well with the stop sign. Councilmember Short asked Mr. Whitacre about the length of the right turn lane. Mr. Whitacre replied 345 feet. Councilmember Short asked Mr. Whitacre if that will accommodate the southbound queue. Mr. Whitacre replied yes. Mayor Pro Tem Taylor asked Mr. Whitacre why it would not be a shorter lane. Mr. Whitacre replied it has to be long enough so the eastbound traffic knows the driver has committed to turning right. He added they could reevaluate the turn lane length. City Council Minutes November 4, 2015 City of Colleyville Page 10 Mayor Pro Tem Taylor stated he believes they would like the least expensive solution to relieve some traffic congestion. Councilmember Putnam stated most folks would like a roundabout. Mayor Pro Tem Taylor concurred. Councilmember Short stated a turn lane of 345 feet is overbuilt, when you can accomplish the same thing with a shorter lane. Councilmember Short asked Mr. Whitacre if the one stop will work by adding the turn lanes. Mr. Whitacre replied they have it as an all-way stop which provides smoother operations. Councilmember Short asked Mr. Whitacre if they considered leaving the stop control as it currently exists with adding the right turn lane. Mr. Whitacre replied they did look at it, but it looked better as an all-way stop. Councilmember Coplen asked Mayor Kelly if there have been many accidents at this intersection. Mayor Kelly replied no. Mayor Pro Tem Taylor asked Mr. Whitacre if they are proposing a raised median to channelize the right turn lane. Mr. Whitacre replied yes, it could be raised or striped. Councilmember Short asked staff about drainage impacts. Director Hutt replied they looked at increasing the pavement width to accommodate the turn lane, which would move the flow line to the west and cause utility poles to be moved. Councilmember Short asked staff if the pipe under McDonwell School Road would have to be moved. Director Hutt replied there may have to be some replacements made. Councilmember Mogged asked staff if the cost estimate includes those adjustments. Director Hutt replied minor drainage is included, but anything significant would have to be considered. Councilmember Coplen asked staff about the placement of the stop sign. Director Hutt replied in the center striped out area. Mayor Pro Tem Taylor asked staff if any right-of-way is available on the east side of the road. Director Hutt replied the east side right-of-way is consistent with the current fence line; however, the west side has adequate right-of-way for both short-term scenarios. Councilmember Short asked staff if the road work is next summer. Director Hutt replied he believes next spring. City Council Minutes November 4, 2015 City of Colleyville Page 11 Councilmember Short asked City Council if they would like to go with the all-way stop sooner than that. Mayor Kelly stated having a concern that it will kill the southbound intersection by backing it up all the way to John McCain. He suggested waiting five or six months. Councilmembers agreed. Councilmember Short suggested reducing the length of the turn lane. Councilmember Putnam agreed. City Manage Jennifer Fadden added the input has been received. Director Hutt recapped the direction for the intersection would be: adding a channelized southbound right turn lane to the intersection in conjunction with the Westcoat Drive rehabilitation project that will be occurring in this fiscal year with an all-way stop. City Manager Jennifer Fadden added the southbound right turn will be a yielded turn. Mayor Kelly adjourned the Pre Council meeting at 8:23 p.m. PC-3 Discussion of the November 4, 2015, City Council regular agenda items There was no discussion of this item. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen Absent: Councilmember Carol Wollin City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, SH26 Project Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda City Council Minutes November 4, 2015 City of Colleyville Page 12 Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 7:04 and reconvened at 7:05 p.m. RESUME REGULAR MEETING 7:30 P.M. City Council Chambers INVOCATION: Jackie Stratton, Colleyville Baha'i Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-15-3925 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition City Council Minutes November 4, 2015 City of Colleyville Page 13 Councilmember Mogged encouraged everyone to attend the Keep Colleyville Beautiful First Annual Pumpkin Mash Dash to be held on Saturday, November 7, 2015 at the Cotton Belt Trail next to the Pleasant Run Road soccer fields from 3:00 p.m. – 6:30 p.m. Mayor Kelly encouraged all Colleyville residents in grades 2-7 to enter the Mayor for a Day contest beginning now until Monday, December 7. He stated all information relative to this contest is on Colleyville’s website at www.colleyville.com. Recognition of the 2015 Wellness Champion Nominees Mayor Kelly presented Dustin Eason, Police Officer; Matthew Foss, Police Officer; Jaime Gutierrez, Facilities Manager; Lance Lindley, Fire Engineer; Mary Rodne, Library and Recreation Director, and Clay Williams, Police Officer with a 2015 Wellness Champion Nominee Certificate of Recognition and presented Clay Williams with the 2015 Wellness Champion Award. The nomination form stated, “Clay exemplifies a healthy lifestyle. He has volunteered to be the Police Department's informal information source for workout routines for beginners and greatly contributed to the recent equipment update in the gym. Recently, Clay began leading a series of weekly workouts for employees. He has led structured sessions in the morning and evening to encourage participation. Clay does this on his own time and it has been well received by our employees.” 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3926 4a Approval of the minutes of the regular City Council meeting of October 20, 2015 Mayor Kelly read Resolution R-15-3926 in its entirety. Mayor Kelly opened the public hearing at 7:45 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 7:45 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-15-3926 with a minor grammar amendment to the October 20, 2015 meeting minutes. Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Carol Wollin City Council Minutes November 4, 2015 City of Colleyville Page 14 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, spoke regarding her concern for mosquito spraying. 6. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER 4, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3927 This resolution was not needed. 7. ADJOURNMENT There being no further business before the City Council, Councilmember Coplen motioned to adjourn. Mayor Kelly seconded. Mayor Kelly adjourned the meeting at 7:49 p.m., and reconvened the Pre Council meeting in the Executive Conference Room. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17TH DAY OF NOVEMBER 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary