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HomeMy WebLinkAboutCity Council-Minutes-10/20/2015 City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, October 20, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on October 20, 2015, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Jody Short, and Nancy Coplen Absent: Councilmembers Carol Wollin and Chris Putnam City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Abra Nusser, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, Economic Development Director Marty Wieder, Colleyville Center Manager Leslie Hill, Finance Manager Karen Hines, Utility Billing Supervisor Theresa Fox, Parks Manager James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley were also present Mayor Kelly explained that because of subject matter, he would start with PC-1, then move to PC-3, and then recess the Pre Council meeting until after the regular meeting to discuss PC-2. The times noted in the following minutes are reflective of those movements. PC-1 Discussion and update on the Glade Road Project Public Works Director Jeremy Hutt presented this item and briefed the City Council. Chad Gartner, TranSystems was also present to answer City Council questions. Councilmember Mogged asked staff about the shape of the roundabout at Bransford/Glade Road. Director Hutt replied the shape of the roundabout is being dictated by the roadway layout, and the preservation of trees located in this area. Councilmember Mogged asked staff if those trees are considered heritage trees. Director Hutt replied yes. Councilmember Mogged asked if there will be a calming effect in the roundabout, for safety and mobility, as seen in other roundabouts in the City. Director Hutt City Council Minutes October 20, 2015 City of Colleyville Page 2 replied you will be able to traverse faster through this roundabout than some others in the City because of the elongated shape. He stated if the trees were not an issue, the design for this roundabout would be more circular. Mayor Kelly asked staff if there could be some rumble strips placed, or something else to calm the traffic. Mr. Gartner replied not knowing, he would have to research that option. Mayor Kelly asked Mr. Gartner if a lane width reduction would help. Mr. Gartner replied the larger vehicles, such as school buses and emergency vehicles, would have difficulty with a smaller lane width. Councilmember Coplen asked staff if the trees on the northwest corner are scrub trees. Director Hutt replied there are quite a bit in this area. Councilmember Coplen stated she would get the list from staff. Mayor Kelly asked staff about the queuing from Bransford Road into the elementary school. Mr. Gartner replied the turn has actually been extended into the school, 160 foot in the southbound left turn lane. Mayor Kelly asked Mr. Gartner about how many cars can stack in this queuing area. Mr. Gartner replied about six or eight cars. Mayor Kelly asked Mr. Gartner what happens to the extra lane. Mr. Gartner replied the extra lane is tapered down before the school driveway with striping. Director Hutt stated staff is looking to maximize the turn lane. Councilmember Mogged asked staff about the section east of the roundabout from the current four lanes to two lanes. Director Hutt replied there are no pavement changes, just changes in lane striping, within the existing pavement. Councilmember Mogged stated this roundabout will not have a dedicated right turn lane. Director Hutt concurred. Councilmember Short asked staff why this plan is a change from the more traditional roundabout with a dedicated right turn lane. Director Hutt replied the characteristics and public feedback helped to dictate the design. He stated staff did not want to impact the trees along the corner which, in turn, led to this proposed unique roundabout. Councilmember Short asked staff if the constraint of the trees was the driving design factor, is the vehicle passage considered. Director Hutt replied a large factor was the trees, and truck aprons have been designed to accommodate the larger trucks. City Council Minutes October 20, 2015 City of Colleyville Page 3 Councilmember Short asked Mr. Gartner if we want to accommodate the largest vehicle on the road, or do we need to take a step back. Mr. Gartner replied no; however, we do want to be able to get them through this intersection if they come through. He stated the truck aprons are made of materials such as crushed granite, to not ruin any landscaping. Mayor Kelly stated emergency vehicles should be able to maneuver around the roundabout. Councilmember Short stated a completely mountable center would allow for large vehicles, and it will create a smaller roundabout, which will not impact the trees. Mr. Gartner replied such as a mini-roundabout. Mayor Pro Tem Taylor asked staff about the width of the roundabout at Glade/Pool Road; and John McCain/Pleasant Run Road. Director Hutt replied the outside diameter for Glade/Pool Road is 103 feet at Glade/Pool Road; and 105 feet at John McCain/Pleasant Run Road; Glade/Bransford Road is 108 feet, and 240 feet at the wider section. Mayor Pro Tem Taylor asked staff about the specific reason the shape is oval and not round. Mayor Kelly answered to save the trees. Director Hutt added the roadway sections of Bransford Road do not line up either, which creates this issue as well. Councilmember Mogged asked staff if the trees are close to the end of their lifetime. Councilmember Coplen answered those trees could live 100 years. Councilmember Short asked staff if there is a risk of damaging the trees, given the proximity of construction. Director Hutt replied there is a possibility of having an impact on those trees. Mayor Kelly asked Mr. Gartner if other cars/trucks could drive through the mountable portion of the roundabout. Mr. Gartner replied yes. Councilmember Mogged applauded the efforts to save the trees. Councilmember Short asked staff how much is being pushed into the northeast corner. Director Hutt replied it will affect the parking area. Councilmember Short asked staff if the design is trying to minimize this impact as well. Director Hutt replied yes. Councilmember Short suggested looking at pushing into that property to expand. Director Hutt replied staff can look at those impacts further. Mayor Pro Tem Taylor asked Mr. Gartner if the roundabout could be moved more northwest into the open area. Mr. Gartner stated pushing to the northwest, there City Council Minutes October 20, 2015 City of Colleyville Page 4 is a pinch-point with getting between the roadways, given that Bransford Road does not exactly line up. Councilmember Short asked staff if there are trails proposed for both the north and south sides of Glade Road from Bransford Road to SH26. Director Hutt replied yes. Councilmember Short stated the trail on the north side could be minimized, or narrower, than the south side, to minimize the right-of-way impacts. Councilmembers agreed on the design of the roundabout at Glade/Bransford Road, but asked staff to look at traffic calming features. Councilmember Mogged asked staff if an eight foot trail on the north side will make a difference. Director Hutt replied yes, and it has not been determined in the refinement of the plan where the trail reductions can be made. Councilmember Coplen suggested narrowing the sidewalk when available. Mayor Kelly stated not seeing this north section of the trail being a major factor for the children coming from the east side of SH26, as they are not currently crossing over. Councilmember Coplen stated the south side is more of an impact. Mayor Kelly stated it is more for planning for the future. Councilmember Short asked staff if there are sidewalks outside of easements. Director Hutt replied yes, some missed the property lines slightly. Mayor Kelly stated he would like a viable sidewalk width. Councilmembers agreed to maximize the sidewalk width from SH26 to Bransford, but to minimize the sidewalk width to six feet where beneficial. Councilmember Mogged asked staff when another update will be scheduled. Director Hutt replied a formal presentation will be made in February. Mayor Kelly asked if the trees along the roadway at the Bidault house are hackberry trees. Parks Manager James Hubbard replied some are hackberry trees. Councilmember Coplen asked staff if the property owners have been approached about the driveway entrance at the southwest corner. Director Hutt replied letters have been sent to the property owners about the proposed driveway. Councilmember Short asked staff if the property owners at the corner of Glade Road and Stafford have been approached regarding their driveway. Director Hutt replied yes, they were contacted originally; however, he stated they have not been contacted since the design plans have been made. City Council Minutes October 20, 2015 City of Colleyville Page 5 Councilmember Mogged asked Mr. Gartner if the centerline has been shifted to accommodate the property line for the property at the corner of Glade Road and Stafford. Mr. Gartner replied it has been shifted to the north, and also has right-of- way been dedicated from the south. Mayor Kelly stated if right-of-way becomes an issue, the sidewalk can be placed against the curb. Councilmember Mogged asked Mr. Gartner if issues can be avoided if we stay with two lanes versus two with a turn lane. Mr. Gartner replied the direction was given for a three lane section from Bluebonnet Drive to SH26, through the commercial area. He added the left turn lane at Stafford introduces the third lane. Councilmember Short stated he did not believe there to be a need for the turn lane, but maybe a median. Mayor Kelly stated we need to prepare for future development with a viable width, whether or not it is striped at this time or not. Councilmember Short asked staff if they had identified the need for the turn lane at Stafford. Mayor Kelly stated the width is there now to accommodate it. Councilmember Coplen stated she noticed no left turn lane onto Manning. Mr. Gartner replied the thought was to have one either at Stafford or at Manning, but not both. Councilmember Mogged asked staff about the setbacks at Rose Street and Glade Road. Director Hutt replied those are tied to the property line, and based on preliminary design, it may be a six foot trail at the back of curb. Councilmember Coplen suggested going smaller. Councilmembers concurred. Mayor Kelly asked staff if state law requires a three foot minimum width for sidewalks. Director Hutt replied a minimum clearance of 36 inches is required, with a passing lane at every 200 feet. He added the Colleyville standard for an arterial or collector roadway is a five foot minimum, and that is what is being proposed. Mayor Kelly asked staff if the minimum is constructed, and someone wants to plant a tree or a mailbox, would they then be in violation of the impact of not having enough clearance. Director Hutt replied yes. Mayor Kelly stated the five foot minimum standard takes away any threat of being in the clearance requirements. Councilmember Coplen asked staff why the low level pedestrian lighting is necessary. Mayor Kelly stated it is an added amenity for people walking at night. Councilmember Coplen stated not being excited about that because of the impact City Council Minutes October 20, 2015 City of Colleyville Page 6 to the residents. Director Hutt replied it can be removed if there is a consensus of the City Council. Councilmember Short asked Councilmember Coplen if she is good with the lighting at the intersections. Councilmember Coplen replied yes; she stated the low level pedestrian lighting takes away from the country feel. Mayor Kelly stated it is complete darkness between some stretches of intersections. Councilmember Coplen stated it is her opinion that it is not needed. Mayor Pro Tem Taylor stated the trees block the street lights. He stated it is needed along certain areas, but not along the entire corridor. Councilmember Mogged asked staff if there are examples of pedestrian lighting. Mayor Kelly answered yes. Mayor Pro Tem Taylor asked staff about in-line crosswalks. Director Hutt replied the crosswalks will be signed appropriately and striped. He stated the proposed locations for Glade Road are at the roundabouts at Riverwalk Drive, Bransford Road and SH26. Mayor Pro Tem Taylor asked staff if there will be embedded lights that will flash when crossing. Director Hutt replied that is not currently in the scope. Mayor Kelly stated the embedded lights are not as effective as the pole lights. Mayor Kelly suggested staff should look at the longer stretches between crosswalks, and see where some may be appropriate. Mr. Gartner suggested intermittent crossings. Mayor Pro Tem Taylor suggested the Cranbrook and Montclair area as well. He stated there are a lot of trees in this area. Mayor Kelly stated once the roadway is in place, the crosswalks may become more evident. Mayor Kelly asked staff if the raised curb medians are not landscaped, just elevated. Director Hutt replied correct. Councilmember Short stated being concerned about the right-turn lane at the Roberts Road intersection. He suggested staff look at the cost and benefit of that element. Director Hutt concurred. Mayor Kelly reconvened the Pre Council meeting at 8:31 p.m. PC-2 Discussion of the intersection of Glade Road and Prestwick Drive/Roberts Road Public Works Director Jeremy Hutt presented this item and briefed the City Council. City Council Minutes October 20, 2015 City of Colleyville Page 7 Councilmember Mogged asked staff about the visibility. Director Hutt replied it is estimated at 285 feet. Councilmember Mogged asked staff if half of that visibility is currently available. Director Hutt replied yes, depending on the vehicle. Councilmember Mogged stated that is a great improvement. Councilmember Short asked staff if there would be any positive off-sets down the road by completing these improvements now. Director Hutt replied it is unknown at this point. Mayor Pro Tem Taylor asked about the traffic accident or count that warranted this intersection improvement. Director Hutt replied he did not know the exact numbers or there being a triggering mechanism. Councilmember Coplen stated if trying to turn left into Prestwick Park, any vehicle in that lane, blocks visibility. Mayor Kelly asked if you can wait a few minutes to have an open view. Councilmember Coplen replied yes. Mayor Kelly stated there have not been any accidents at this intersection. Councilmember Coplen stated this is the only four way intersection where there is nothing at it. Mayor Kelly stated these improvements are being considered with Phase 3. Mayor Pro Tem Taylor stated he has had one complaint, but generally there has not been an issue with this intersection. He stated it may be nice to do the improvements now, but it is not an immediate priority. Mayor Pro Tem Taylor asked staff about the cost. Director Hutt replied the current estimate is $55,000 to complete the modification. Councilmember Coplen asked staff if the final design would be seen next summer. City Manager Jennifer Fadden replied during the third quarter of 2016. Councilmember Short asked staff if the tapered approach would be less expensive. Director Hutt replied the cost for both would be about the same. Councilmember Short stated if providing the improvements now has a positive off- set with later construction or the design plan, it should be done now, with the tapering at the front. He stated having a concern of doing improvements now that will be undone later. Councilmember Short asked staff if a lack of visibility had been identified. Director Hutt replied yes, a reduced site distance has been identified, particularly when larger vehicles are in place. City Council Minutes October 20, 2015 City of Colleyville Page 8 Councilmember Mogged stated he does not want to spend money unnecessarily. He stated he wants to do what works and fixes the problem. He believes this affects more than one person. Mayor Pro Tem Taylor asked staff if the lower curb, like at the Copperglen Subdivision, can be done here. Director Hutt replied it could be done; however, it will cost more than the intermediate improvement. City Manager Jennifer Fadden asked staff if these improvements are to be done now, will it be incorporated in the next program of work (Phase 3 final design) that we are going to engage TranSystems to conduct. Director Hutt replied yes, if we want to pursue the modifications, staff will work with TranSystems to try to figure out where to include these improvements, and how they will coincide with the Phase 3 final design. City Manager Jennifer Fadden asked City Council if they would like to incorporate this intersection improvement during Phase 3’s design. Councilmembers agreed. Mayor Kelly adjourned the Pre Council meeting at 9:03 p.m. PC-3 Presentation and discussion regarding Colleyville water usage Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly asked staff if the presentation is reflective of water usage for the entire City. Manager Lothery replied yes. Councilmember Short asked staff if water usage is due to personal habits and preference. Manager Lothery replied yes. Councilmember Mogged added it could be a leak in an irrigation system and pool problems. Councilmember Coplen added some are watering their yards more than twice a week, and others have adhered to the previous watering restrictions. Councilmember Short asked staff if the examples provided were based on similar lot sizes. Manager Lothery replied staff provided examples as close as possible to each other. Mayor Kelly asked staff if there will be a posting of this information on the website. Manager Lothery replied yes, this information will be communicated. PC-4 Discussion of the October 20, 2015, City Council regular agenda items There was no discussion of this item. City Council Minutes October 20, 2015 City of Colleyville Page 9 Mayor Kelly recessed the Pre Council meeting at 6:53 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, and Nancy Coplen Absent: Councilmembers Carol Wollin and Chris Putnam City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Abra Nusser, Principal Planner Shane Pace, Recreation and Library Director Mary Rodne, Economic Development Director Marty Wieder, Colleyville Center Manager Leslie Hill, Finance Manager Karen Hines, Parks Manager James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley were also present 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and City Council Minutes October 20, 2015 City of Colleyville Page 10 with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:53 p.m. and reconvened at 6:54 p.m. INVOCATION: Associate Pastor Kyle Bauman, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3920 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Kelly expressed his appreciation to Mayor Pro Tem Taylor and Councilmember Short for their representation of Colleyville at the annual Grapefest Mayor’s Stomp, and announced their victory. Mayor Kelly expressed his appreciation to staff for the Haunted Trails Event. Councilmember Coplen encouraged everyone to participate in the upcoming Pumpkin Dash on Saturday, November 7, 2015 from 3:00 – 5:00 p.m. along the Cottonbelt Trail. In recognition of Colleyville's featured business - Aaron Brothers Art & Framing, General Manager Bert Garcia, 4709 Colleyville Boulevard - Mayor David Kelly and Economic Development Director Marty Wieder Mayor David Kelly and Economic Development Director Marty Wieder introduced Bert Garcia, General Manager, Aaron Brothers Art and Framing. Mr. Garcia thanked the Mayor and City Council for the recognition. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3921 4a Approval of the minutes of the regular City Council meeting of October 5, 2015 City Council Minutes October 20, 2015 City of Colleyville Page 11 4b Approval of an Interlocal Agreement and funding for the Metroport Teen Court Program 4c Approval of a contract with Digital Resources, Inc., through the TIPS/TAPS Cooperative Purchasing Program, in an amount not to exceed $191,377, for the upgrade and replacement of audio visual technology at the Colleyville Center, and authorize the city manager to execute the agreement 4d Approval to retire and trade-in a fire apparatus for acceptance of a new fire apparatus lease/purchase, and authorize the city manager to release the vehicle title 4e Approval to use Voluntary Park Funds for three projects in a total combined amount not to exceed $39,500 4f Approval to use Park Land Dedication Fund monies in an amount not to exceed $120,000, for the construction of the Cotton Belt Trail - Phase III project 4g Approval of a contract with C. Green Scaping, LP, for construction of the Cotton Belt Trail - Phase III project, in an amount not to exceed $341,133.10, and authorize the city manager to execute the contract Mayor Kelly read Resolution R-15-3921 in its entirety. Parks Manager James Hubbard presented items 4e, 4f, and 4g, and briefed City Council. Mayor Pro Tem Taylor asked staff if the cost is reflective of the scope of the work. Manager Hubbard replied yes, and he explained the bids received for this project. Mayor Pro Tem Taylor stated it will be another amenity to the parks system, and may benefit any future development for this area. Mayor Kelly agreed. Councilmember Mogged stated it is a good value for the money being spent. Mayor Kelly opened the public hearing at 7:46 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 7:46 p.m. Mayor Kelly made a motion to approve Resolution R-15-3921. Mayor Pro Tem Taylor seconded the motion. City Council Minutes October 20, 2015 City of Colleyville Page 12 The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Jody Short, and Nancy Coplen Absent: 2 – Councilmembers Carol Wollin and Chris Putnam 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1971 Consideration of an amendment to the PUDC-Planned Unit Development Commercial zoning district on Lots 2, 53, and 54, of the Village at Colleyville, located at 18, 20, and 26 Main Street, Case ZC15-016 Mayor Kelly read the caption of Ordinance O-15-1971. There was no update needed from staff. Mayor Kelly opened the public hearing at 7:47 p.m. Jeff Polk, applicant, and Steve Early, owner, presented this item and briefed City Council. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 7:54 p.m. Mayor Kelly stated he struggles with the off-set of the building from the street that is taking away from the integrity and character of the Village. He stated parallel parking has not been an issue with elderly patrons in the Village. He added he believes others will begin to ask for the same revisions to parking. Mr. Polk stated the building will appear to be closer to the street given the proposed design, and Lots 53 and 54 are open space lots, adjacent to the building. He added handicap parking will be available to the rear of the building; however, most patrons will use the front entrance. Councilmember Short stated if this configuration makes the business work, he stated not having an issue with it. Mayor Pro Tem Taylor stated angled parking exists in the Village, and it works; therefore, he supports it. Councilmember Mogged stated he appreciated their input for the safety concerns, and stated he supports this as well. City Council Minutes October 20, 2015 City of Colleyville Page 13 Mayor Kelly stated currently in the ordinance, if the trees die, within three years, they are mitigated, but may not have to be placed on site. Director Nusser concurred. Mayor Kelly stated he would prefer for trees to always be there, and replaced with at least four caliper inches or greater. Mr. Polk agreed. Mayor Kelly stated he wants the trees to be replaced in the same spot in which the trees died. Director Nusser stated given the size of the existing trees, and then to replant with the same caliper inches, may not be possible to plant in the existing spots. She explained the Planning and Zoning Commission suggested replanting the parkway, then use the remaining inches to be planted on the front open space lots. Mayor Pro Tem Taylor agreed it would be on the subject property. Councilmember Coplen stated the ordinance is worded as such as well. Mayor Kelly stated he is not as concerned about mitigating additional inches versus always having trees which are at least three or four inch in caliper, as long as there are always trees in those spots. Director Nusser stated the code requires six inch caliper trees. He stated he wants to ensure there are always good sized trees in these spots. Mayor Pro Tem Taylor asked Mr. Polk if he has had any thought to adding more trees to the open space lots. Mr. Polk replied yes, and added that a landscape plan has been submitted, with a tree in that location which will enhance that area. He stated the Village Owners Association has interest in us making the enhancement to the open space. Mayor Kelly asked staff about the size of the existing trees. Director Nusser replied 12 inch caliper trees; however, Mr. Polk states they are nine inches. Mayor Kelly made a motion to approve Ordinance O-15-1971 with an amendment to add should the trees be removed, destroyed, or critically altered within three years of the date of issuance of the building permit for the project at 26 Main Street, they shall be mitigated by replanting the same number of caliper inches, minimum four-inch caliper in size, in the landscape islands in the parking area on Main Street. If additional space is needed for replanting additional caliper inches in order to meet mitigation requirements after the landscape islands in the parking area on Main Street are replanted, the open space area at the northwest corner of Main Street and Mission Lane must be utilized. The replacement trees shall be of similar size and species to the existing trees to the best of availability. There shall always be one tree, minimum four-inch caliper in size, in each of the five landscape areas in the parking along Main Street between Mission Lane and Pleasant Run Road. Should trees be removed, destroyed, or critically altered after three years of the date of issuance of the building permit for the project at 26 Main Street, they shall be mitigated City Council Minutes October 20, 2015 City of Colleyville Page 14 by replanting the same number of caliper inches in the landscape islands in the parking area on Main Street at the time the trees are removed, destroyed, or critically altered. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Jody Short, and Nancy Coplen Absent: 2 – Councilmembers Carol Wollin and Chris Putnam 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-15-3922 Consideration of an appointment to the Colleyville Tree Board Mayor Kelly read Resolution R-15-3922 in its entirety. Mayor Kelly opened the public hearing at 8:11 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:11 p.m. Mayor Kelly asked staff if they reached out to the Colleyville Garden Club for an appointment. Parks Manager James Hubbard replied he had not reached out to the Colleyville Garden Club nor had he reached out to Keep Colleyville Beautiful. He stated Keep Colleyville Beautiful reached out to him for the filling of the vacancy. Mayor Kelly asked staff if the board is made up of three Parks and Recreation Advisory Board members and three Keep Colleyville Beautiful and/or Colleyville Garden Club members. Manager Hubbard replied yes. Mayor Kelly stated he would like an appointment from the Colleyville Garden Club. Mayor Kelly stated he will move forward with this appointment; however, he stated he would like for staff to take a look at the Tree Board, in general, and consider adding the future forester or arborist, to diversify the group. Mayor Kelly made a motion to approve Resolution R-15-3922, appointing Ryan Milakovich to the Colleyville Tree Board to fill an unexpired term to December 2015. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: City Council Minutes October 20, 2015 City of Colleyville Page 15 Aye: 5 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Jody Short, and Nancy Coplen Absent: 2 – Councilmembers Carol Wollin and Chris Putnam 6b Resolution R-15-3923 Approval of a Master Tax-Exempt Lease/Purchase Agreement with Leasing 2, Inc., for the lease/purchase of a 2016 Pierce Fire Engine, in an amount not to exceed $485,000 Mayor Kelly read Resolution R-15-3923 in its entirety. Fire Chief Brian Riley presented this item and answered questions or the City Council. Mayor Kelly asked staff if all other apparatus are manufactured by Pierce. Chief Riley replied yes. Mayor Kelly asked staff if this new apparatus will have foam capabilities. Chief Riley replied yes. Mayor Kelly expressed his appreciation to staff for getting $17,000 for the Quint trade-in. Mayor Kelly opened the public hearing at 8:21 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:21 p.m. Councilmember Mogged asked staff why the Mayor will execute this agreement versus having the city manager execute it. Mayor Kelly replied that leasing agreements are usually executed by the Mayor. He stated the city manager does execute other agreements, where necessary. Mayor Pro Tem Taylor asked staff if the air conditioners on the vehicles are maintained. Chief Riley replied yes. Mayor Kelly made a motion to approve Resolution R-15-3923. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Chuck Mogged, Jody Short, and Nancy Coplen Absent: 2 – Councilmembers Carol Wollin and Chris Putnam City Council Minutes October 20, 2015 City of Colleyville Page 16 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Terry Hanson, 4904 Prestwick Park, spoke regarding the proposed improvements at the intersection of Prestwick Drive and Glade Road. He stated being in favor of these improvements. 8. REPORTS Park Land Dedication Committee Meeting Minutes - October 1, 2014 Parks and Recreation Advisory Board Meeting Minutes - July 6, 2015 Library Board Meeting Minutes - August 10, 2015 Monthly Financial Report - September 2015 There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 20, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15- 3924 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Councilmember Coplen motioned to adjourn. Mayor Kelly seconded. Mayor Kelly adjourned the meeting at 8:26 p.m. and reconvened the Pre Council meeting in the Executive Conference Room. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 4TH DAY OF NOVEMBER 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary