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HomeMy WebLinkAboutPark Land Dedication Committee-Agenda Packets-10/12/2015City of Colleyville                                                                                    Page 1 City of Colleyville Park Land Dedication  Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, October 12, 2015 5:30 p.m. Colleyville Public Library 110 Main Street – 2nd Floor 1. CALL TO ORDER  2. APPROVAL OF MINUTES  October 1, 2014 3. REGULAR AGENDA ITEMS      3a Approval to use Park Land Dedication Fund monies to reimburse the  Tax Increment Financing Fund for the acquisition of the real property  located at 7100 Colleyville Boulevard     3b Approval to use Park Land Dedication Fund monies for the  construction of the Cotton Belt Trail ­ Phase III project 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON  THE AGENDA  5. ADJOURNMENT  I hereby certify this agenda was posted on City Hall bulletin boards Friday,  October 9, 2015 by 5:00 p.m. Rylee Truckenmiller Administrative Support Specialist A quorum of the Colleyville City Council and/or any other Colleyville Board,  Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Administrative Assistant at least 48 hours in  advance at 817.503.1180, and reasonable accommodations will be made to assist  you.  City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Wednesday, October 1, 2014 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor 1. CALL TO ORDER Assistant City Manager/Chief Financial Officer Terry Leake called the meeting of the Park Land Dedication Committee to order at 6:55 p.m. Roll Call Present: Suzanne Hughes, Carel Tornes, and David Wheelwright; Staff present: Assistant City Manager/Chief Financial Officer Terry Leake, Parks Manager James Hubbard, and Administrative Assistant Kathy Moore Absent: Leti Carson 2. APPROVAL OF MINUTES July 28, 2014 A motion was made by Carel Tornes and seconded by Suzanne Hughes to approve the July 28, 2014 meeting minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Discussion and consideration of approval to use Park Land Dedication Fund monies for the acquisition of park land and amenities to be included in the Cotton Belt Trail Phase III project Assistant City Manager/Chief Financial Officer Terry Leake gave a brief overview on the Cotton Belt Trail project; stating that as part of the SH 26 Phase I reconstruction project, a portion of the Longwood property was acquired by TxDOT as right-of-way for the project. Additionally, she added that in order to meet the provisions of the grant for the land acquired by TxDOT, the City is seeking to acquire property to enhance the Cotton Belt Trail Phase III project, which is being built in conjunction with the SH 26 Phase I reconstruction project. Terry Leake stated that staff is seeking approval from the Board to use up to $150,000 from Park Land Dedication Fund monies for the acquisition of park land and amenities to be included in the Cotton Belt Trail Phase III project. City of Colleyville Page 2 Park Land Dedication Committee Minutes October 1, 2014 Discussion ensued concerning the location of the property to be acquired for the Cotton Belt Trail project and the types of amenities to be included in the project. Carel Tornes made a motion to approve the use of up to $150,000 from the Park Land Dedication Fund monies for the acquisition of park land and amenities for the Cotton Belt Trail Phase III project. Suzanne Hughes seconded the motion. The motion carried with a unanimous vote. 4. REPORTS No Reports were presented. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen’s comments/presentations regarding items not on the agenda. 6. ADJOURNMENT Suzanne Hughes moved to adjourn the meeting, and Carel Tornes seconded the motion. The meeting of the Park Land Dedication Committee was adjourned at 7:01 p.m. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE __ DAY OF ______, 2015. Minutes taken and prepared by: Kathy Moore Administrative Secretary City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 10/12/2015 Number Type Regular Agenda Items Department Parks and Recreation Title Approval to use Park Land Dedication Fund monies to reimburse the Tax Increment Financing Fund for the acquisition of the real property located at 7100 Colleyville Boulevard Strategy Map Connection Explanation At the meeting on June 2, 2015 the City Council approved attached Resolution R- 15-3877 approving the acquisition of real property located at 7100 Colleyville Boulevard, seen in the attached property acquisition exhibit, for public purposes to include parks and trail uses. The purchase price for the property was $479,052 including closing costs, which had been determined to be a fair market value for the tract. Per Resolution R-15-3877 funding for the acquisition of the real property are $84,450 from the proceeds from the acquisition of property by TxDOT for the State Highway 26 project, Park Land Dedication Funds in the amount of $150,000, as approved and recommended by the Parks and Recreation Advisory Board and the Park Land Dedication Committee at their respective meetings held on October 1, 2014 and $244,602 from the Tax Increment Financing District 1 project plan category of Trails and Public Amenities. Staff is seeking a recommendation to utilize Park Land Dedication Fund monies in an amount not to exceed $244,602 to reimburse the Tax Increment Financing Fund per the Resolution R-15-3877. This is an allowable expenditure of fees as the acquired property is being held as park land, and is intended to be the site of future park improvements to include the Cotton Belt Trail – Phase III connection. Additionally, it was the intent of the City Council that the Tax Increment Financing Fund be reimbursed by the more restrictive Park Land Dedication Fund, which allows the Tax Increment Financing Fund to be used for other planned capital improvement projects. Per the attached financial status, as of September 30, 2015, the Park Land Dedication Fund has an unencumbered balance of $1,809,555. Attachments Park Land Dedication Committee Agenda Briefing 3a City of Colleyville Page 2 1.Resolution R-15-3877 2.Property Acquisition Exhibit 3.Financial Status of the Park Land Dedication Fund as of September 30, 2015 RESOLUTION R-15-3877 A RESOLUTION APPROVING THE ACQUISITION OF REAL PROPERTY LOCATED AT 7100 COLLEYVILLE BOULEVARD WHEREAS, the City hereby declares a public purpose in acquiring additional real estate for public purposes, including but not limited to parks and trail uses; and WHEREAS, the City has examined and explored the value of the property at 7100 Colleyville Boulevard (hereinafter the "Property"), and has determined that the fair market value for that tract is $479,052; and WHEREAS, by the adoption of this Resolution, the City Council determines that the proposed purchase price represents the fair market value of the Property; and WHEREAS, the City hereby determines that the passage of this Resolution is in the best interests of the health, safety, and welfare of the public. WHEREAS, all legal prerequisites for the approval of this Resolution have been met, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2. THAT the City Council hereby approves the purchase of the Property for a purchase price not to exceed $479,052, including closing costs, and authorizes the City Manager to execute all associated documents as approved by the City Attorney. Sec. 3. THAT the sources of funding for the property acquisition are 84,450 from the proceeds from the acquisition of property by TxDOT for the State Highway 26 project (CS] No. 0363-01-123 Acct No. Parcels No. 149 and No. 149E), Park Land Dedication Funds in the amount of $150,000, as unanimously approved and recommended by the Parks and Recreation Board at their October 1, 2014, meeting, and unanimously approved and recommended Resolution R-15-3877 Page 2 of 2 by the Park Land Dedication Committee at their October 1, 2014, meeting to be used for property acquisition for the construction of the Cotton Belt Phase III project, and $244,602 and all closing costs from the Tax Increment Financing District 1 project plan category of Trails and Public Amenities as amended on November 20, 2012, which can be reimbursed, in the future back, to the Tax Increment Financing District Fund by approved funding to be allocated from the Park Land Dedication Fund or the Parks Tomorrow Fund. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 4- AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd DAY OF JUNE 2015. ATTEST: CITY OF COLLEYVILLE ilta. - 1 riz.yelley,A M David Kellyv, City Secretary Mayor J O H N M C C A I N R D C O L L E Y V I L L E B L V D Ü6950/7100 Colleyville Boulevard 0 30 60 90 12015FeetAcquired Property FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 9-30-2015 TOTAL REVENUES $4,718,948 TOTAL INTEREST INCOME REC'D $553,918 LESS EXPENSES: KIDSVILLE DONATION $1,000 LANDSCAPING NATURE CENTER $1,169 NATURE CENTER TREES $1,035 KIMSEY PARK APPRAISALS $4,700 CITY PARK SOD $72,881 TPWD KIMSEY PARK GRANT $8,800 COTTONBELT TRAIL I $161,447 COTTONBELT TRAIL I ROW ACQUISITION $32,323 WEBB HOUSE RESTORATION $98,584 COTTONBELT TRAIL II $147,006 MC DONWELL SCHOOL TRAIL $162,790 PARK PROPERTY $508,047 CASTLETON TRAIL $18,956 MC PHERSON PARK PHASE I $1,084,147 LOG BARN $111,000 SPARGER PARK TRAIL $82,838 COTTONBELT TRAIL III $145,735 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $124,444 LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $21,490 WEBB HOUSE TRAIL $20,000 COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHA $150,000 TOTAL EXPENSES $2,958,391 LESS ENCUMBERANCES: COTTONBELT TRAIL II $61,292 COTTONBELT TRAIL III $39,562 WEBB HOUSE TRAIL $0 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $75,556 LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $328,510 COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHA $0 TOTAL ENCUMBRANCES $504,920 TOTAL AVAILABLE AT 9-30-2015 $1,809,555 City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 10/12/2015 Number Type Regular Agenda Items Department Parks and Recreation Title Approval to use Park Land Dedication Fund monies for the construction of the Cotton Belt Trail - Phase III project Strategy Map Connection Explanation At the meeting on June 2, 2015 the City Council approved attached Resolution R- 15-3877 for the acquisition of real property located at 7100 Colleyville Boulevard. The property, located at the northwest corner of the intersection of John McCain Road and Colleyville Boulevard, was acquired for purposes including parks and trail uses. The acquisition of the property allowed for the Cotton Belt Trail – Phase III project to be designed in a manner that would take advantage of the property’s natural beauty to create an attractive, functional, and highly visible amenity near the City’s northern boundary. At the City Council meeting on August 18, 2015 staff presented the attached renderings, which reflect a preliminary design and layout for the property. The site design provides connection of the Cotton Belt Trail, from its current northern terminus at John McCain Road, to the previously completed portion of the trail that extends to the northern city limit. Improvements to the property also include the addition of a curvilinear seating area with three benches, newly planted trees, and an irrigated open space. Additionally, a multifunctional drinking fountain will be installed at the intersection of the Cotton Belt Trail and the pedestrian walkway that extends from the roadway intersection into the property. After review of the preliminary site design and renderings, the City Council expressed a desire to move forward with the project. In the following weeks staff worked with engineers from Teague Nall and Perkins, Inc., the design consultant, to finalize the plans for the trail connection and related park amenities. The project was advertised in the print and electronic edition of the Fort Worth Star-Telegram for two consecutive weeks beginning on September 23, 2015. A bid opening was held on October 7, 2015 at which time five bids were received. Per the attached bid tabulation, the bid of best value was determined to be submitted by C. Green Scaping, LP in the amount of $341,133.10. This amount includes a 10 percent contingency allowance that is controlled by the City to cover any cost Park Land Dedication Committee Agenda Briefing 3b City of Colleyville Page 2 overages that may occur during construction and installation. The contractor’s qualifications and references have been verified by the consultant and staff. Staff is seeking the Committee's recommendation to utilize Park Land Dedication Fund monies in an amount not to exceed $120,000 towards the completion of this project. The remainder of the project is to be funded by previously allocated amounts of $150,000 from the Colleyville Economic Development Corporation (CEDC), $39,562 from the Park Land Dedication Fund, and $44,954 from the Voluntary Park Fund. Should the Committee and the Parks and Recreation Advisory Board recommend this expenditure, staff plans to seek City Council approval of this expenditure, and the construction contract with C. Green Scaping, at the meeting on October 20, 2015. Per the attached financial status, as of September 30, 2015, the Park Land Dedication Fund has an unencumbered balance of $1,809,555. Attachments 1.Resolution R-15-3877 2.Preliminary Renderings 3.Bid Tabulation 4.Financial Status of the Park Land Dedication Fund as of September 30, 2015 RESOLUTION R-15-3877 A RESOLUTION APPROVING THE ACQUISITION OF REAL PROPERTY LOCATED AT 7100 COLLEYVILLE BOULEVARD WHEREAS, the City hereby declares a public purpose in acquiring additional real estate for public purposes, including but not limited to parks and trail uses; and WHEREAS, the City has examined and explored the value of the property at 7100 Colleyville Boulevard (hereinafter the "Property"), and has determined that the fair market value for that tract is $479,052; and WHEREAS, by the adoption of this Resolution, the City Council determines that the proposed purchase price represents the fair market value of the Property; and WHEREAS, the City hereby determines that the passage of this Resolution is in the best interests of the health, safety, and welfare of the public. WHEREAS, all legal prerequisites for the approval of this Resolution have been met, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all matters stated above are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2. THAT the City Council hereby approves the purchase of the Property for a purchase price not to exceed $479,052, including closing costs, and authorizes the City Manager to execute all associated documents as approved by the City Attorney. Sec. 3. THAT the sources of funding for the property acquisition are 84,450 from the proceeds from the acquisition of property by TxDOT for the State Highway 26 project (CS] No. 0363-01-123 Acct No. Parcels No. 149 and No. 149E), Park Land Dedication Funds in the amount of $150,000, as unanimously approved and recommended by the Parks and Recreation Board at their October 1, 2014, meeting, and unanimously approved and recommended Resolution R-15-3877 Page 2 of 2 by the Park Land Dedication Committee at their October 1, 2014, meeting to be used for property acquisition for the construction of the Cotton Belt Phase III project, and $244,602 and all closing costs from the Tax Increment Financing District 1 project plan category of Trails and Public Amenities as amended on November 20, 2012, which can be reimbursed, in the future back, to the Tax Increment Financing District Fund by approved funding to be allocated from the Park Land Dedication Fund or the Parks Tomorrow Fund. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 4- AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd DAY OF JUNE 2015. ATTEST: CITY OF COLLEYVILLE ilta. - 1 riz.yelley,A M David Kellyv, City Secretary Mayor Cotton Belt Trail - Phase III Verified Bid Tabulation Bidder Bid Bond Total Bid Total Bid w/ 10% contingency 1 SOI Group, INC. x $310,031.30 $341,034.43 2 C. Greenscaping, LP x $310,121.00 $341,133.10 3 Drive Construction x $414,164.67 $455,581.14 4 Axis Contracting x $554,326.95 $609,759.65 5 C.C. Zamora Construction x $431,351.74 $474,486.91 FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 9-30-2015 TOTAL REVENUES $4,718,948 TOTAL INTEREST INCOME REC'D $553,918 LESS EXPENSES: KIDSVILLE DONATION $1,000 LANDSCAPING NATURE CENTER $1,169 NATURE CENTER TREES $1,035 KIMSEY PARK APPRAISALS $4,700 CITY PARK SOD $72,881 TPWD KIMSEY PARK GRANT $8,800 COTTONBELT TRAIL I $161,447 COTTONBELT TRAIL I ROW ACQUISITION $32,323 WEBB HOUSE RESTORATION $98,584 COTTONBELT TRAIL II $147,006 MC DONWELL SCHOOL TRAIL $162,790 PARK PROPERTY $508,047 CASTLETON TRAIL $18,956 MC PHERSON PARK PHASE I $1,084,147 LOG BARN $111,000 SPARGER PARK TRAIL $82,838 COTTONBELT TRAIL III $145,735 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $124,444 LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $21,490 WEBB HOUSE TRAIL $20,000 COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHA $150,000 TOTAL EXPENSES $2,958,391 LESS ENCUMBERANCES: COTTONBELT TRAIL II $61,292 COTTONBELT TRAIL III $39,562 WEBB HOUSE TRAIL $0 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $75,556 LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $328,510 COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHA $0 TOTAL ENCUMBRANCES $504,920 TOTAL AVAILABLE AT 9-30-2015 $1,809,555