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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES November 14, 2005 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:06 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Richard Roxburgh, Bonnie Carroll and Carol Wollin Members absent: Susan Potter Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members present: Ginny Tigue and Susan Taylor Ex-Officio Members absent: Steve Banta, Nancy Coplen and Dr. Larry Darlage Council Liaison Present: Tony Licata Staff present: Mary Rodne II. Approval of October 10, 2005 Minutes - A motion was made by Carol Wollin and seconded by Bonnie Carroll to approve the October 10, 2005 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library October 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 12,116 items, 121 Colleyville residents registered for library cards, library patron visits totaled 6,777, attendance for programs totaled 951 and volunteer hours totaled 136.75 hours. Rodne also noted that the total circulation of library materials this year was 23% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received $690, $500 from ExxonMobil, $150 from the Colleyville Garden Club and $40 from Laura Siegelman, in donations in October. c. Programs Director Rodne reported that Youth Services fall programs would be ending the week of November 28th and that Youth Services staff members were busy planning the next session of programs scheduled to start the week of January 23, 2006. Rodne noted that the new Books and Babies program which started on October 25 had been well received and that the session was filled. Rodne reminded everyone that the Library's 2nd Birthday Party event was scheduled on November 23, 2005 from 1 :30 - 3:30 PM and noted that the schedule of activities was included on the flyer distributed in the Library Board packets. Director Rodne also announced that the Colleyville Public Library was participating with 10 area libraries in the first North East Tarrant Reads event, which involves encouraging residents in all 10 communities to read the same book during a designated time period. The final activity of the event includes an author visit, which will be held in the Colleyville Center on April 6, 2006. It was noted that the committee had selected the best- seller Plainsong by author Kent Haruf as the featured book. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM (NTRLS) FALL MEETING REPORT Collin Wollin reported that she had attended a North Texas Regional Library System fall meeting on October 24, 2005 and gave highlights of the meeting. Wollin reviewed several issues regarding the Texas State Library Sunset Self Evaluation Report and referred all Board members to the State Library website to view details of the report and general comments from the Library public regarding the proposed issues. Director Rodne noted that she had attended the same meeting on November 2, 2005 and that those in attendance had shared the same concerns on several proposed issues. Rodne announced that the Colleyville Public Library was hosting the next meeting for the public library directors of North Texas (PLANT) on November 18, 2005 and that Peggy Rudd, the State Librarian, would be the featured speaker to discuss the report. Rodne noted that she would provide an update on her report at the next Board meeting. V. POLICY REVIEW AND DISCUSSION A. Donation Policy Director Mary Rodne presented the Donation Policy for review and discussion. It was noted that recognition of donations needed further review. Discussion ensued. Consensus was that the policy be revised to include proposed recommendations for further discussion at the next Library Board meeting. VI. LIBRARY LONG- RANGE PLANNING UPDATE Director Mary Rodne noted that she was continuing to work with Chair Nancy Eytcheson on the selection of community representatives to serve on the community planning committee. Rodne reported that she had contacted a number of suggested representatives and that all had been interested in serving on the committee. Rodne noted that a confirmation letter would be sent to all committee members confirming the dates, times and location of the meetings, which are tentatively set to start in January of 2006. VII. VOLUNTARY LIBRARY FUND UPDATE Director Mary Rodne presented an update of the proposed Voluntary Library Fund study and noted that the study would be part of the long-range plan, so that sufficient documentation could be included to support the recommendation, if proposed. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor noted that the Friends had held a general meeting on November 3, 2005, in the Library meeting room and that the featured speaker local author Julie Ann Allen had presented an inspirational talk, which highlighted her new book. Taylor also reported that the Friends Used Bag of Books Sale held on Saturday, November 12, 2005, in the Library meeting room had been very successful. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue reported the Library Foundation mystery book-themed dinner, held on November 5, 2005, had been very successful and that they were still working on the final figures. Tigue also reported that the annual mailer had been sent out in September and that, to date, around $20,000 in donations had been received from the mailer. x. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the Code of Conduct would be reviewed in December. XI. CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Pat Jones and seconded by Bonnie Carroll to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:10p.m.