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HomeMy WebLinkAboutLibrary Board-Minutes-8/10/2015 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, August 10, 2015 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Thad Bolline called the meeting of the Colleyville Public Library Board to order at 6:06 p.m. Roll Call Present Chairperson Thad Bolline, Board members Kay Newton, Victoria Kennedy- Ziegler, Molly Skinner, Billie Tuttle, Vernon, Noronha, Nancy Andrews, Ex-Officio member Nancy Tuuling; Staff: Library and Recreation Director Mary Rodne, Deputy Assistant Manager Chris Fuller, Administrative Assistant Kristi Isbell; Consultants: Bill Hidell and Aaron Babcock with Hidell Associates Architects Absent Members Charna Logan-Gray, Sue Anne Martinez, Ex-Officio member Cecilia Monacelli 2. APPROVAL OF MINUTES June 8, 2015 A motion was made by Molly Skinner and seconded by Nancy Andrews to approve the June 8, 2015 minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Library Board appointments update Director Rodne explained that City Council would be approving appointments to the Library Board at their September 15, 2015 meeting. Rodne noted that Library Board applications were being accepted from July 1 through August 28, 2015. The service terms for members Thad Bolline, Kay Newton, Billie Tuttle, Sue Anne Martinez, and Nancy Andrews end September 2015 and these members would, therefore, need to re- apply. 3b City of Colleyville Fiscal Year 2016 (FY 2016) budget update Director Rodne presented an update on the proposed Colleyville Public Library FY2016 budget and noted that the City Council would be adopting the FY2016 budget at the City of Colleyville Page 1 Colleyville Library Board Minutes August 10, 2015 September 15, 2015 City Council meeting. Rodne stated that the Library budget would remain approximately the same as the FY2015 budget, but with allowances for increased maintenance costs related to library specific technology. 3c Approval of the use of the Voluntary Library Fund for purchase of library materials, materials processing supplies, and library programs Director Rodne presented an overview of the Voluntary Library Fund report, which gave projections through September 2015. Rodne stated that the anticipated available funds were about $151,000 and requested $145,000 be used for the purchase of library materials, materials processing supplies, and programs. The board discussed the proposed expenditures of $145,000 for the purchase of collection materials, materials processing supplies, and library programs. A motion was made by Kay Newton and seconded by Molly Skinner to make a recommendation to City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $145,000 for the FY2016 budget year. Motion approved unanimously. Rodne noted that this recommendation would be included as a consent agenda item at the September 15, 2015, City Council meeting. 3d Update on the Colleyville Public Library Long-Range Plan Aaron Babcock, with Hidell Associates Architects, provided an update on the Long- Range Plan and explained that understanding community needs would be accomplished through two methods: feedback gained through the online survey and evaluation of general use statistics. Babcock stated that the online survey would target the user (satisfaction and trends) and non-user (library awareness) of the library. Babcock provided information regarding the user profile, according to national studies and polling, and stated Colleyville Library usage is in line with this data. Babcock provided information regarding study room usage, digital materials usage/website visits, computer usage, self-check use, reference and circulation desk visits and indicated these areas would be analyzed further after obtaining data from the online survey. Babcock presented statistics regarding circulation versus space allocation and gave recommendations for possible space configurations. Director Rodne stated that Aaron Babcock would present an update on the Long-Range Plan and online survey to City Council at the Pre Council meeting on September 15, 2015. 3e Discussion of items for future agendas Board members did not present additional items for future agendas. The next regularly scheduled meeting is Monday, October 12, 2015. City of Colleyville Page 2 Colleyville Library Board Minutes August 10, 2015 4. REPORTS 4a Librarian's Report Monthly Statistics: Director Mary Rodne provided an overview of the statistics for the months of June and July. Rodne noted that volunteers logged 348 hours for June and 335 hours for July. Donations: Rodne stated that the Library received a total of $87 in donations, made by one of the library sponsored book clubs, in honor of Librarian Erica Gill and her service to the library. Library Programs: Rodne provided a summary of all of the Summer Reading Programs explaining that the library has had over $13,000 children participate and presented over 1,000 programs since the library opened. There were 987 children, 34 teens, and 50 adults enrolled in the 2015 Summer Reading Program and the library presented 152 programs with over 8,000 attendance. Rodne described changes in library supervisory staff and explained that, in general, programming will remain the same for fall. Rodne stated that this would allow the new staff time to get familiar with patrons and programming needs before implementing new ideas. Rodne stated this would also allow consideration of survey results before making program changes. 4b Friends of the Colleyville Public Library Report President Nancy Tuuling reported that the Friends provided support to the library by participating in the Summer Reading Finale selling children’s books and snacks. Tuuling noted that the Friends also worked with the Dinosaur George program and received a percentage of the sale of items sold at the program. 4c Colleyville Public Library Foundation Report Mary Rodne reported on behalf of the Library Foundation. Rodne stated that the Foundation did not meet over the summer but intend to plan a meeting for the fall. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. City of Colleyville Page 3 Colleyville Library Board Minutes August 10, 2015 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Victoria Kennedy-Ziegler to adjourn the meeting of the Colleyville Public Library Board at 7:11 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 8 AYES, 0_ NAYS, AND 0_ ABSTENTIONS ON THIS THE _12th__ DAY OF _October__ _2015__. Minutes taken and prepared by: Kristi Isbell Administrative Assistant City of Colleyville Page 4