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HomeMy WebLinkAboutLibrary Board-Agenda Packets-10/12/2015City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, October 12, 2015 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER 2.APPROVAL OF MINUTES August 10, 2015 3.REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board members 3b Election of Colleyville Library Board Chair and Vice-Chair 3c Update on the Colleyville Public Library Long-Range Plan 3d Discussion of items for future agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT City of Colleyville Page 1 Colleyville Library Board Agenda October 12, 2015 I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 9, 2015, by 5:00 p.m. Kristi Isbell, Administrative Assistant A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Page 2 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, August 10, 2015 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Thad Bolline called the meeting of the Colleyville Public Library Board to order at 6:06 p.m. Roll Call Present Chairperson Thad Bolline, Board members Kay Newton, Victoria Kennedy- Ziegler, Molly Skinner, Billie Tuttle, Vernon, Noronha, Nancy Andrews, Ex-Officio member Nancy Tuuling; Staff: Library and Recreation Director Mary Rodne, Deputy Assistant Manager Chris Fuller, Administrative Assistant Kristi Isbell; Consultants: Bill Hidell and Aaron Babcock with Hidell Associates Architects Absent Members Charna Logan-Gray, Sue Anne Martinez, Ex-Officio member Cecilia Monacelli 2. APPROVAL OF MINUTES June 8, 2015 A motion was made by Molly Skinner and seconded by Nancy Andrews to approve the June 8, 2015 minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Library Board appointments update Director Rodne explained that City Council would be approving appointments to the Library Board at their September 15, 2015 meeting. Rodne noted that Library Board applications were being accepted from July 1 through August 28, 2015. The service terms for members Thad Bolline, Kay Newton, Billie Tuttle, Sue Anne Martinez, and Nancy Andrews end September 2015 and these members would, therefore, need to re- apply. 3b City of Colleyville Fiscal Year 2016 (FY 2016) budget update Director Rodne presented an update on the proposed Colleyville Public Library FY2016 budget and noted that the City Council would be adopting the FY2016 budget at the City of Colleyville Page 1 Colleyville Library Board Minutes August 10, 2015 September 15, 2015 City Council meeting. Rodne stated that the Library budget would remain approximately the same as the FY2015 budget, but with allowances for increased maintenance costs related to library specific technology. 3c Approval of the use of the Voluntary Library Fund for purchase of library materials, materials processing supplies, and library programs Director Rodne presented an overview of the Voluntary Library Fund report, which gave projections through September 2015. Rodne stated that the anticipated available funds were about $151,000 and requested $145,000 be used for the purchase of library materials, materials processing supplies, and programs. The board discussed the proposed expenditures of $145,000 for the purchase of collection materials, materials processing supplies, and library programs. A motion was made by Kay Newton and seconded by Molly Skinner to make a recommendation to City Council to proceed with the expenditure of these funds for the purchase of library materials, materials processing supplies, and library programs, in an amount not to exceed $145,000 for the FY2016 budget year. Motion approved unanimously. Rodne noted that this recommendation would be included as a consent agenda item at the September 15, 2015, City Council meeting. 3d Update on the Colleyville Public Library Long-Range Plan Aaron Babcock, with Hidell Associates Architects, provided an update on the Long- Range Plan and explained that understanding community needs would be accomplished through two methods: feedback gained through the online survey and evaluation of general use statistics. Babcock stated that the online survey would target the user (satisfaction and trends) and non-user (library awareness) of the library. Babcock provided information regarding the user profile, according to national studies and polling, and stated Colleyville Library usage is in line with this data. Babcock provided information regarding study room usage, digital materials usage/website visits, computer usage, self-check use, reference and circulation desk visits and indicated these areas would be analyzed further after obtaining data from the online survey. Babcock presented statistics regarding circulation versus space allocation and gave recommendations for possible space configurations. Director Rodne stated that Aaron Babcock would present an update on the Long-Range Plan and online survey to City Council at the Pre Council meeting on September 15, 2015. 3e Discussion of items for future agendas Board members did not present additional items for future agendas. The next regularly scheduled meeting is Monday, October 12, 2015. City of Colleyville Page 2 Colleyville Library Board Minutes August 10, 2015 4. REPORTS 4a Librarian's Report Monthly Statistics: Director Mary Rodne provided an overview of the statistics for the months of June and July. Rodne noted that volunteers logged 348 hours for June and 335 hours for July. Donations: Rodne stated that the Library received a total of $87 in donations, made by one of the library sponsored book clubs, in honor of Librarian Erica Gill and her service to the library. Library Programs: Rodne provided a summary of all of the Summer Reading Programs explaining that the library has had over $13,000 children participate and presented over 1,000 programs since the library opened. There were 987 children, 34 teens, and 50 adults enrolled in the 2015 Summer Reading Program and the library presented 152 programs with over 8,000 attendance. Rodne described changes in library supervisory staff and explained that, in general, programming will remain the same for fall. Rodne stated that this would allow the new staff time to get familiar with patrons and programming needs before implementing new ideas. Rodne stated this would also allow consideration of survey results before making program changes. 4b Friends of the Colleyville Public Library Report President Nancy Tuuling reported that the Friends provided support to the library by participating in the Summer Reading Finale selling children’s books and snacks. Tuuling noted that the Friends also worked with the Dinosaur George program and received a percentage of the sale of items sold at the program. 4c Colleyville Public Library Foundation Report Mary Rodne reported on behalf of the Library Foundation. Rodne stated that the Foundation did not meet over the summer but intend to plan a meeting for the fall. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. City of Colleyville Page 3 Colleyville Library Board Minutes August 10, 2015 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Victoria Kennedy-Ziegler to adjourn the meeting of the Colleyville Public Library Board at 7:11 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ____ DAY OF ________ _____. Minutes taken and prepared by: Kristi Isbell Administrative Assistant City of Colleyville Page 4 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 10/12/2015 Number Type Regular Agenda Items Department Library Title Introduction of new Colleyville Library Board members Explanation This item is for the introduction of new Colleyville Library Board members. Attachments 1.Colleyville Library Board Roster Updated 9/18/2015 LIBRARY BOARD PLACE 1 Kay Newton 6002 Meadowhill Drive Colleyville, TX 76034 H: (817) 421-0139 gksafig@aol.com TERM: Sep 2015 - Sep 2017 PLACE 2 Victoria Kennedy-Ziegler 5105 Camelot Drive Colleyville, TX 76034 W: (972) 571-3719 H: (817) 540-1191 drvkennedy@tx.rr.com TERM: Sep 2014 - Sep 2016 PLACE 3 Nancy Andrews 508 Colleyville Terrace Colleyville, TX 76034 W: (817) 917-1940 H: (817) 281-5559 nancya@sbcglobal.net TERM: Sep 2015 – Sep 2017 PLACE 4 Molly Skinner 309 Chestnut Bend Colleyville, TX 76034 W: (214) 536-7219 H: (817) 485-7354 mollyskinn@aol.com TERM: Sep 2014 - Sep 2016 PLACE 5 Billie Tuttle 202 Madison Square Colleyville, TX 76034 W: (817) 991-1170 H: (817) 581-4188 tuttlebob@sbcglobal.net TERM: Sep 2015 - Sep 2017 PLACE 6 Vernon Noronha 200 Old Grove Road Colleyville, TX 76034 W: (214) 840-4255 H: (817) 576-2050 vernon.noronha@gmail.com ERM: Sep 2014 - Sep 2016 PLACE 7 Charna Gray 3300 Pembrooke Parkway South Colleyville, TX 76034 W: (817) 996-9217 charnagray@live.com TERM: Sep 2014 - Sep 2016 ALTERNATE 1 Seanna Billinger 1616 Devon Drive Colleyville, TX 76034 H: (361) 728-6309 seannabillinger@yahoo.com TERM: Sep 2015 - Sep 2017 ALTERNATE 2 Joan Roberts 5105 Overhill Drive Colleyville, TX 76034 H: (817) 571-5721 Joan-r@att.net TERM: Sep 2015 - Sep 2017 EX-OFFICIO Cecilia Monacelli 2504 Meandering Court Colleyville, TX 76034 H: (817) 571-6210 cecilia@monacelli.net TERM: Sep 2015 - Sep 2016 EX-OFFICIO Nancy Tuuling 5101 Indian Trail Court Colleyville, TX 76034 H: (817) 488-8479 ntuuling@verizon.net TERM: Sep 2015 – Sep 2016 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 10/12/2015 Number Type Regular Agenda Items Department Library Title Election of Colleyville Library Board Chair and Vice-Chair Explanation The Colleyville Library Board bylaws state that the Board shall elect a Chair and Vice- Chair from among the members annually; officers shall serve a one-year term or until a successor is elected. The Colleyville Center Council appointed new members on September 15, 2015; thereby, the election of new officers shall be held this meeting, October 12, 2015. Attachments 1.Election of Officers - Memo 2.Chair & Vice Chair - Terms Public Library MEMORANDUM TO: Library Board FROM: Mary E. Rodne, Library Director D ATE: October 12, 2015 SUBJECT: Colleyville Public Library Board Chair and Vice Chair Elections As per the Colleyville Public Library By-Laws, the Board elects a chair and a vice chair at the annual meeting, which is the first meeting after the Colleyville City Council appoints new members. The Colleyville City Council appointed new members on September 15, 2015; therefore, the October 12, 2015 meeting is the Board’s annual meeting. In compliance with the by-laws, this item was placed on the agenda for the purpose of electing officers. Please let me know if you need any additional information. Attachments: Colleyville Public Library Chair and Vice Chair Terms Colleyville Public Library Bylaws COLLEYVILLE PUBLIC LIBRARY LIBRARY BOARD CHAIR AND VICE CHAIR TERMS CHAIR VICE CHAIR TERM Taraba, Gary Wollin, Carol September 2001 - June 2002 Taraba, Gary Wollin, Carol July 2002 - June 2003 Jones, Pat D.Roxburgh, Richard July 2003 - June 2004 Jones, Pat D.Eytcheson, Nancy July 2004 - June 2005 Eytcheson, Nancy Jones, Pat D.July 2005 - June 2006 Eytcheson, Nancy Jones, Pat D.July 2006 - June 2007 Jones, Pat D.Isbell, Steve August 2007 - September 2008 Davis, Jerome Rippe, Mary Alice October 2008 - September 2009 Davis, Jerome Rippe, Mary Alice October 2009 - September 2010 Davis, Jerome Rippe, Mary Alice October 2010 - September 2011 Davis, Jerome Bolline, Thad October 2011 - October 2012 Davis, Jerome Thad Bolline November 2012 - September 2013 Bolline, Thad Davis, Jerome October 2013 - September 2014 Bolline, Thad Kennedy-Ziegler, Victoria October 2014 - September 2015 October 2015 - September 2016 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 10/12/2015 Number Type Regular Agenda Items Department Library Title Update on the Colleyville Public Library Long-Range Plan Explanation Library Director Mary Rodne will provide an update on the Colleyville Public Library Long-Range Plan. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 10/12/2015 Number Type Regular Agenda Items Department Library Title Discussion of items for future agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled date of December 14, 2015. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 10/12/2015 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of August 2015 through September 2015. Attachments 1.Library Statistics August 2015 August 2014 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 11,976 11,335 6%122,723 123,966 -1% 129 152 -15%1,504 1,562 -4% 35,012 34,643 1%362,295 381,085 -5% 265 362 -27%3,071 2,946 4% 157.50 245.25 -36%1,653.75 3,003.17 -45% 5 5 0%524 478 10% 52 1,239 -96%17,802 18,323 -3% Users Users 30 168 -82%503 892 -44% 288 444 -35%3,309 3,420 -3% 102 110 -7%686 1,040 -34% 19,257 19,181 0%210,468 216,811 -3% 1,072 1,044 3%11,280 9,894 14% 299 345 -13%4,776 4,187 14% 59 15 293%405 54 650% 263 378 -30%77,350 73,852 5% $2,244.20 $2,350.74 -5%$23,618.48 $25,641.13 -8% COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/AUGUST 2015 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Digital Zinio OneClickdigital COLLECTION September 2015 September 2014 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 10,353 10,348 0%133,076 134,314 -1% 108 118 -8%1,415 1,680 -16% 29,573 30,618 -3%391,868 411,703 -5% 365 362 1%3,436 3,308 4% 29.5 63.66 -54%1683.25 3066.83 -45% 6 43 -86%530 521 2% 47 835 -94%17,824 19,158 -7% Users Users 19 49 -61%522 941 -45% 279 395 -29%3,588 3,815 -6% 64 46 39%750 878 -15% 17,687 17,827 -1%228,155 234,667 -3% 1164 933 25%12,444 10,827 15% Zinio 384 375 2%5,160 4,562 13% 45 43 5%450 97 364% 314 673 -53%77,664 74,525 4% $2,314.29 $1,926.18 20%$25,932.77 $27,540.31 -6% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/SEPTEMBER 2015 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS LIBRARY RECEIPTS CIRCULATION TOTAL CIRCULATION Overdrive COLLECTION OneClickdigital MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 35.00 8 2.00 1 0.00 0 35.50 13 0.00 0 72.50 22 November 11.50 4 0.00 0 0.00 0 41.25 15 0.00 0 52.75 19 December 20.75 5 3.50 1 0.00 0 96.65 21 0.00 0 120.90 27 January 11.00 4 0.00 0 0.00 0 83.00 20 16.00 2 110.00 26 February 7.50 3 7.00 1 0.00 0 36.50 16 37.25 5 88.25 25 March 4.50 1 0.00 0 0.00 0 82.00 15 16.50 2 103.00 18 April 5.50 1 6.00 1 0.00 0 16.00 4 0.00 0 27.50 6 May 4.75 2 2.00 1 0.00 0 24.00 7 0.00 0 30.75 10 June 31.75 4 78.75 13 0.00 0 237.75 38 0.00 0 348.25 55 July 24.25 4 86.00 16 0.00 0 213.00 34 12.00 1 335.25 55 August 18.50 4 22.00 6 0.00 0 99.00 26 18.00 1 157.50 37 September 3.75 1 5.00 4 0.00 0 20.75 11 0.00 0 29.50 16 FY Total 179 41 212.25 44 0.00 0 985.40 220 99.75 11 1,476.15 316 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2014-2015 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 10/12/2015 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 10/12/2015 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members.