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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (2) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES December 12, 2005 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:04 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, and Carol Wollin Members absent: Susan Potter, Bonnie Carroll and Richard Roxburgh Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members present: Mayor David Kelly Ex-Officio Members absent: Steve Banta, Nancy Coplen, Dr. Larry Darlage, Ret Stansberger, Ginny Tigue and Susan Taylor Council Liaison Absent: Tony Licata Staff present: Mary Rodne II. Approval of November 14, 2005 Minutes - A motion was made by Carol Wollin and seconded by Pat Jones to approve the November 14, 2005 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library November 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 11,756 items, 95 Colleyville residents registered for library cards, library patron visits totaled 6,878, attendance for programs totaled 624 and volunteer hours totaled 187.40 hours. Rodne also noted that the total circulation of library materials this year was 23% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $87.95, $62.95 from Susan Taylor and $25.00 from Vaman and Vasudha Vengurlekar, in donations in November. c. Programs Director Rodne reported that Youth Services fall programs had ended the week of November 28th and noted that the Winter/Spring 2006 Youth Services Programs brochure had been distributed in the Library Board packets. The Board reviewed the Fall 2005 Story Time Survey results and commented on the positive feedback. Rodne reported that the Library had celebrated its Second Birthday on November 23, 2005 and that the event had been very successful. Around 151 children and adults attended the Hollywood-themed party, which included a show featuring the story of Thanksgiving, games, crafts, face painting, balloons and refreshments. Director Rodne presented an update on the first North East Tarrant Reads event, which involves encouraging residents in 10 communities, including Colleyville, to read the same book during a designated time period. Rodne confirmed that the final activity of the event will include an author visit, which will be held at the Colleyville Center on April 6, 2006. It was also confirmed that the featured book was the best-seller Plainsong by author Kent Haruf. IV. TEXAS STATE LIBRARY SUNSET EVALUATION REPORT Rodne reported that the Colleyville Public Library had hosted a meeting for the public library directors of North Texas (PLANT) on November 18, 2005 and that Peggy Rudd, the State Librarian, was the featured speaker. Rudd presented an overview of the Sunset Evaluation and answered questions. Around 40 attended. V. POLICY REVIEW AND DISCUSSION A. Donation Policy Director Mary Rodne presented the revised Donation Policy for review and discussion. Pat Jones made a motion to approve the policy as presented and Karen Birkes seconded the motion. Motion approved unanimously. B. Library Code of Conduct Director Mary Rodne presented the Library Code of Conduct for review and discussion. Consensus was that no revisions needed to be proposed at this time. VI. LIBRARY LONG- RANGE PLANNING UPDATE Director Mary Rodne noted that Joan Cochran had submitted a draft Planning Committee meeting confirmation letter for review. Rodne reported that a Planning Committee of seventeen members had been selected and that the first in a series of four Planning Committee meetings was scheduled on Thursday, January 12, 2006, from 6:30 p.m. - 8: 30 p.m., in the Library Meeting room. Rodne added that the confirmation letter would be sent to all committee members confirming the dates, time and location of the meetings, next week and that she would bring a list of the committee members to the next Library Board Meeting. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin presented a report for President Susan Taylor. Wollin announced that The Verizon Foundation had presented a $20,000 check to Friends at the December 6, 2005 City Council Meeting and noted that the funds would be used to purchase computers for a patron training center in the Library. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones gave an update for President Ginny Tigue. Jones reported that the Library Foundation had held a wrap-up 2005 fundraiser meeting on November 28, 2005 and that final numbers for the mystery book-themed dinner and the annual mailer would be discussed at the next meeting scheduled in February 2006. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the Exhibit Policy would be reviewed in January. X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Pat Jones and seconded by Carol Wollin to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:45 p.m.