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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (5) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES February 14, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:02 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Alternates present: Dennis Healy Alternates absent: Angie Guthrie-Madison Ex-Officio Members Present: John Eubanks and Susan Taylor Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger, Steve Banta and Ginny Tigue Council Liaison Absent: Jon Ayers Staff present: Mary Rodne Also present: Joan Cochran II. Approval of January 10, 2005 Minutes - A motion was made by Bonnie Carroll and seconded by Susan Potter to approve the January 10, 2005 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library January 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 10,073 items, 190 Colleyville residents registered for Library cards, library patron visits totaled 5,739, attendance for programs totaled 202 and volunteer hours totaled 216.20. b. Donations Director Rodne reported that the Library had received donations in the amount of $41,506; $40,000 from the Colleyville Public Library Foundation; $757 from the Friends of the Library; $500 from Mobil Retiree Matching Grant for volunteer hours of Rosemary Fitch; $25 from the Chelsea Park Neighborhood Association; $200 from the Southlake Newcomers Club and $24 from Karen Fonville for the Adopt-A-Magazine Program. c. Programs Director Rodne presented an overview of the 2005 Summer Reading Program, themed Superheroes, Powered By Books, which is scheduled to start June 6th and end on July 23rd. A variety of programs are being planned for six weeks. A Summer Reading Finale has been tentatively scheduled on July 28th, and will feature Local Heroes and a variety of entertainment. IV. NTRLS System Assembly Meeting Report Pat Jones gave a report on the NTRLS System Assembly Meeting that she and Library Director Mary Rodne had attended on January 27, 2005, in Saginaw. Jones reported that the System FY 2006 Budget had been presented at two levels, and that the System Membership had voted on the two budgets. Menu allocations for System member libraries will be based on the level of funding approved by the State Library. Jones also noted that the TLA Legislative Day was scheduled on February 16th. V. Policy Review a. Circulation Policy VI. Director Mary Rodne presented the Circulation Policy with the proposed change regarding long overdue library materials. Discussion ensued. A motion was made by Richard Roxburgh and seconded by Carol Wollin to approve the revised Circulation Policy as presented. Motion approved unanimously. b. Interlibrary Loan Policy Director Mary Rodne reported that the Texas State Library and Archives Commission had set forth a new ILL, Interlibrary Loan, requirement for system membership, and that each member library needed to create an ILL Policy, including borrowing and lending policies. Rodne distributed a draft ILL Policy for review and discussion at the March 14, 2005, Library Board Meeting. Rodne noted that the policy needed to be submitted to the System by June 1, 2005. VII. PRESENTATION OF LONG RANGE PLANNING PROCESS Chair Pat Jones introduced Joan Cochran, a retired Verizon Process Manager, to present an overview of the Library Long Range Planning Process. Joan Cochran opened the presentation with a brief biographical overview and noted that she was very interested in facilitating the process, and offered her services as a volunteer. She noted that she was interested in registering for The New Planning for Results online course available through the Public Library Association. Cochran reported that she had reviewed The New Planning for Results library planning manual and that she was very familiar with this process. She distributed a sample timeline, which highlighted The New Planning for Results planning steps and tasks. The Library Board thanked Joan Cochran for coming to make a presentation and indicated that she would be informed of the Board's decision regarding the long range planning process. VIII. DISCUSSION OF LONG RANGE PLANNING PROCESS The Library Board reviewed the proposal presented by Joan Cochran, The New Planning for Results timeline, and the cost of The of the New Planning for Results online course. Discussion ensued. A motion was made by Susan Potter and seconded by Nancy Eytcheson to accept the proposal of Joan Cochran and to recommend reimbursement of the online course fee. Motion approved unanimously. IX. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Susan Taylor presented an overview of the Friends of the Library activities. She reported that the 5th annual Millionaire event had been scheduled on April 8, 2005, at the Colleyville Center. She invited everyone to the Friends Meeting scheduled on March 1st at 7:30 in the Library meeting room, and announced that the featured speaker would be June Naylor, author and writer for the Star-Telegram. X. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported that President Ginny Tigue had presented a $40,000 check to the Colleyville Public Library on behalf of the Colleyville Public Library Foundation at the February 1, 2005, City Council Meeting. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS Colleyville Public Library Board Bylaws XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Bonnie Carroll and seconded by Carol Wollin to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:45 PM.