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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (7) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES April 11, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7: 00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Alternates present: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members Present: Ginny Tigue and Susan Taylor Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger, Steve Banta and John Eubanks Council Liaison Absent: Jon Ayers Staff present: Mary Rodne, Paul Frederiksen, Bill Lindley II. Approval of March 14,2005 Minutes - A motion was made by Carol Wollin and seconded by Nancy Eytcheson to approve the March 14, 2005 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library March 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 10,210 items, 144 Colleyville residents registered for library cards, library patron visits totaled 6,337, attendance for programs totaled 528 and volunteer hours totaled 194.25 hours. Rodne reported that several new statistics, circulation last year, drive-up window and library website, had been added to the reports. She also noted that the total circulation of library materials this year was 50% higher than the total circulation of library materials last year at this time. b. Donations Director Mary Rodne reported that the Library had not received any donations in March. c. Programs Director Rodne reported that the winter session of Youth Services programs had ended in April and that during the session, a total of 1,170 children and adults had attended. Rodne noted that a Story Time survey had been conducted the final week and distributed the results to the Board for review and discussion. The Board discussed how positive all the responses to the story times had been. A motion was made by Richard Roxburgh and seconded by Pat Jones that the Library Board make a statement of commendation to youth services staff, Melissa Hassell and Allison Johnson on their expertise in presenting outstanding Youth Services programming. Motion approved unanimously Director Mary Rodne gave an update on programs scheduled for the Library's Summer Reading Program, Superheroes, Powered By Books, which is scheduled to start June 6th and end on July 23rd. IV. POLICY REVIEW AND DISCUSSION A. Non-Resident Patron Use Policy Library Director Mary Rodne presented an overview of the Colleyville Public Library Non-Resident Use Policy, an update on the closure of the Bedford Public Library, non-resident service information for area libraries, and various options to consider in providing service to non-resident library patrons. City Manager, Bill Lindley, reported on the administrative policy, effective on March 31, 2005, which had been forwarded to the Library Board. Chair Pat Jones then opened the floor for discussion. After a lengthy discussion, Bonnie Carrol made a motion that the Library Board wait in making a decision regarding service to Bedford library patrons until more information was available for either a special meeting or the regular May 9, 2005, Board meeting and to continue with the present policy. Carol Wollin seconded the motion. Motion approved unanimously. V. REVIEW AND DISCUSSION OF CITY OF COLLEYVILLE FY 2006 BUDGET SCHEDULE Library Director Mary Rodne presented the City of Colleyville FY 2006 Budget Schedule for review and discussion and noted that proposed Departmental Base Budgets were due on Friday, May 6, 2005. VI. BYLAWS REVIEW Director Rodne commented that at the March 14, 2005, Library Board meeting clarification of the annual meeting time was requested. Rodne indicated that the time of the annual meeting was specified in the Bylaws and that no further review of the Bylaws was needed at this time. VII. LIBRARY LONG RANGE PLANNING PROCESS UPDATE Director Mary Rodne reported that registration for The New Planning for Results online course had been completed, and that Joan Cochran and she would be taking the course. Planning committee options were presented and discussed. Bill Lindley, City Manager, commended the Library Board on their efforts in finding a very qualified volunteer facilitator. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor gave highlights of the Friends of the Library sponsored 5th annual Millionaire event held on April 8, 2005, at the Colleyville Center, and noted that the event had been very successful. Taylor reported that, to date, the financial report for the event had not been finalized. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue announced that the Library Foundation was working on several projects, a book to honor donors for display in the Library, the annual mailer fundraiser and the annual book-themed dinner. Tigue noted that the dinner was tentatively scheduled in November and that the theme was going to be based on mystery books. X. SUGGESTED ITEMS FOR FUTURE MEETINGS XI. CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Bonnie Carroll and seconded by Susan Potter to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:17 p.m.