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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (8) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES May 9, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7: 00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Susan Potter, Bonnie Carroll and Carol Wollin Members absent: Nancy Eytcheson and Richard Roxburgh Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members Present: Susan Taylor Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger, Steve Banta, John Eubanks and Ginny Tigue Council Liaison Absent: Jon Ayers Staff present: Mary Rodne, Paul Frederiksen, and Scott Welmaker II. Approval of April 11, 2005 Minutes - A motion was made by Bonnie Carroll and seconded by Karen Birkes to approve the April 11, 2005 minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library April 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 9,402 items, 112 Colleyville residents registered for library cards, library patron visits totaled 5,495, attendance for programs totaled 195 and volunteer hours totaled 149.60 hours. Rodne also noted that the total circulation of library materials this year was 47% higher than the total circulation of library materials last year at this time. b. Donations Director Mary Rodne reported that the Library had received a total of $8,374.68 in donations in April, which included $500 from the ExxonMobil Foundation, and $7,874.86 from the Friends of the Colleyville Public Library for step stools, a sound system and an LCD projector and screen. c. Programs Director Mary Rodne distributed the Library's Summer Reading Program, Superheroes, Powered By Books, program brochure for review and discussion. She reported that Library staff would be visiting the Colleyville Elementary school on May 16th to promote the summer reading program. In addition, staff would be delivering around 1000 summer reading program flyers to five schools, Bransford Elementary, O.C. Taylor, Glenhope Elementary, Heritage Middle, and Colleyville Middle. Director Rodne also noted that the Library was recruiting volunteers to work at the summer reading check-in station and that staff would be setting up a display at the National Charity League May 16th meeting to recruit volunteers. IV. COMMUNITY/ECONOMIC DEVELOPMENT PRESENTATION Scott Welmaker, Economic Development Manager for the City of Colleyville presented an overview of Economic Development activities and noted that some funding was available for exhibits such as the Smithsonian Institution Traveling Exhibitions or art displays of local artists. Welmaker proposed that the Library may want to consider hosting exhibits of this type on the upper level of the Library. The Board discussed the proposal and consensus was that these options should be considered. V. POLICY REVIEW AND DISCUSSION A. Non-Resident Patron Use Policy Library Director Mary Rodne presented an overview of the proposed revisions to the Colleyville Public Library Non-Resident Use Policy, an update on the opening of the Bedford Public Library, non-resident service information for area libraries, and various options to consider in providing service to non- resident library patrons. Chair Pat Jones then opened the floor for discussion. Consensus of the Board was to discuss each non-resident type individually and that the discussion of non-resident fees for library service would be at the June 13, 2005, Library Board meeting. NON-RESIDENTS (Without Home Library) The Board reviewed and discussed proposed changes. Carol Wollin made a motion to approve the changes as recommended by staff. Bonnie Carroll seconded the motion. Motion approved unanimously. NON-RESIDENTS (Non-TexShare, Non-Reciprocal Borrowing Participating Home Library) The Board reviewed and discussed proposed changes. Carol Wollin made a motion to approve the changes as recommended by staff. Bonnie Carroll seconded the motion. Motion approved unanimously. NON-RESIDENTS (Non-TexShare, Reciprocal Borrowing Participating Home Library) The Board reviewed and discussed proposed changes. Bonnie Carroll made a motion to approve the changes as recommended by staff. Carol Wollin seconded the motion. Motion approved unanimously. NON-RESIDENTS (TexShare Participating Home Library) The Board reviewed and discussed proposed changes. Carol Wollin made a motion to approve the changes as recommended by staff. Pat Jones seconded the motion. Motion approved unanimously. VI. LIBRARY LONG RANGE PLANNING PROCESS UPDATE Director Mary Rodne reported that The New Planning for Results online course had started. Rodne noted that Joan Cochran had begun the course and she would be starting the course in July. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor reported that the Friends of the Library would be serving refreshments donated by Albertson's at the Library's Summer Reading Program Opening Day Celebration, scheduled on June 6, 2005 from 10 a.m. - 12 noon. Taylor also noted that the Friends had purchased a number Library wish list items, which included a sound system, and an LCD projector and screen. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported that the Library Foundation was planning the annual book-themed dinner. Jones noted that the dinner was tentatively scheduled in November and that the theme was going to be based on mystery books. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS John Eubanks noted that this would be the last meeting that he would be attending as he would not be serving an additional term on the school board. X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Bonnie Carroll and seconded by Carol Wollin to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:14 p.m.