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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (9) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 13, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7: 00 p.m. ROLL CALL - Members present: Pat Jones. Karen Birkes, Nancy Eytcheson Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members Present: Susan Taylor and Ginny Tigue Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger, Steve Banta and John Eubanks. Council Liaison Present: Tony Licata Staff present: Mary Rodne and Paul Frederiksen II. Approval of May 09, 2005 Minutes - A motion was made by Karen Birkes and seconded by Bonnie Carroll to approve the May 9. 2005 minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library May 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 11,327 items, 145 Colleyville residents registered for library cards, library patron visits totaled 6,361. attendance for programs totaled 678 and volunteer hours totaled 89.66 hours. Rodne also noted that the total circulation of library materials this year was 45% higher than the total circulation of library materials last year at this time. b. Donations Director Mary Rodne reported that the Library had received a total of $7,638.37 in donations in May, which included $4,506.37 from the Friends of the Colleyville Public Library for shelving and a $3,132 Grant from the Colleyville Woman's Club for the purchase of chairs. c. Programs Director Mary Rodne presented an overview of the Library's Summer Reading Program, Superheroes, Powered By Books, which started on June 6, 2005. She reported that the Opening Ceremony on June 6 had gone well and that around 200 attended. Mayor David Kelly officially opened the program and. declared the Library as Colleyville's Reading Headquarters for the summer. Director Rodne noted that the response to the reading program had been great. To date, around 684 children and 87 adults, for a total of 771, had registered for the summer reading program. Pr ogram registration and attendance at programs had also been great. Around 120 had registered for the chess club. Attendance at the first Thursday family program had been 154 and 62 had attended the first movie on Friday. Director Rodne reported that the Library staff visit to the Colleyville Elementary School on May 16th to promote the summer reading program had been very successful. Also, staff had delivered around 1000 summer reading program flyers to five schools, Bransford Elementary, O.C. Taylor, Glenhope Elementary, Heritage Middle, and Colleyville Middle. Rodne also noted that the Library had recruited a number of volunteers to work at the summer reading check-in station by setting up a display at the National Charity League May 16th meeting. To date, over 200 volunteers and volunteens had signed up to help with various programs. IV. POLICY REVIEW AND DISCUSSION A. Non-Resident Patron Use Policy Library Director Mary Rodne noted that the bolded proposed revisions to the Colleyville Public Library Non-Resident Use Policy, had been approved at the May 9, 2005, Library Board Meeting, and that the Library Board had agreed to discuss the fee structure for Non-Resident Patron Use at the June 13, 2005, Library Board Meeting. Chair Pat Jones then opened the floor for discussion. NON-RESIDENTS (Without Home Library) The Board reviewed fee options and discussed proposed changes for this non-resident patron type. Carol Wollin made a motion to recommend a fee of $25.00 per card for Non-Residents not served by a Home Library. Pat Jones seconded the motion. Motion approved unanimously. NON-RESIDENTS (Non-TexShare, Non-Reciprocal Borrowing Participating Home Library) The Board reviewed fee options and discussed proposed changes for this non-resident patron type. Carol Wollin made a motion to recommend a fee of $25.00 per card for Non-Residents served by a Non-TexShare, Non- Reciprocal Borrowing Participating Home Library. Bonnie Carroll seconded the motion. Motion approved unanimously. Director Rodne noted that the City Council would be amending the City's Fee Ordinance in September, and that these recommended changes to the Library Fee Structure would to be submitted to the City Manager's Office in August. If approved by City Council, the proposed Non-Resident card fees would become effective October 1, 2005. V. LIBRARY LONG RANGE PLANNING PROCESS UPDATE Director Mary Rodne reported that Joan Cochran had completed about half of The New Planning for Results online course. Rodne noted she would be meeting with Joan Cochran in August to prepare a timeline for the planning process. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor reported that the Friends of the Library would be holding an Annual Meeting at the Library on June 28, 2005, at 7:00 p.m. in the upper level of the library and that Library Director Mary Rodne would be giving an overview of the Summer Reading Program and upcoming fall events. Taylor also reported that the Friends had served refreshments donated by Albertson's at the Library's Summer Reading Program Opening Day Celebration on June 6,2005 from 10 a.m. - 12 noon and that the event had been very successful. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue noted the Library Foundation would be holding their next meeting on June 20, 2005, in the Library. Tigue reported that the Library Foundation was planning the annual book-themed dinner, scheduled to be held in November, and the annual mailer. VIII. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the annual review of the Library fee schedule and the review of the Library Meeting Room Space Policy would be agenda items at the next meeting. It was also noted that the next Library Board meeting would be held the third Monday, July 18, 2005. IX. CITIZEN COMMENTS None X. ADJOURN: A motion was made by Bonnie Carroll and seconded by Susan Potter to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:40 p.m.