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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (10) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES July 18, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7: 03 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Richard Roxburgh, and Carol Wollin Members absent: Susan Potter and Bonnie Carroll Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members Present: Mayor David Kelly, Ginny Tigue and Ret Stansburger Ex-Officio Members absent: Steve Banta, Nancy Coplen, Dr. Larry Darlage, and Susan Taylor. Council Liaison Present: Tony Licata Staff present: Mary Rodne II. Election of the Colleyville Public Library Board Chair Chair Pat Jones opened the floor for nominations for Library Board Chair. A motion was made by Pat Jones and seconded by Richard Roxburgh to nominate Nancy Eytcheson. Motion approved unanimously. III. Election of the Colleyville Public Library Board Vice Chair Chair Nancy Eytcheson asked for nominations for Library Board Vice Chair. A motion was made by Karen Birkes to nominate Carol Wollin. Nancy Eytcheson made motion to nominate Pat Jones. Motion approved 3 to 2 in favor of Pat Jones as Vice Chair. IV. Approval of June 13, 2005 Minutes - A motion was made by Karen Birkes and seconded by Carol Wollin to approve the June 13, 2005 minutes as corrected. Motion approved unanimously. V. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library June 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 20,637 items, 275 Colleyville residents registered for library cards, library patron visits totaled 12,410, attendance for programs totaled 1,265 and volunteer hours totaled 796.45 hours. Rodne also noted that the total circulation of library materials this year was 34% higher than the total circulation of library materials last year at this time. b. Donations Director Mary Rodne reported that the Library had received a total of $14,684.50 in donations from the Friends in June, which included $6,000 for Books for Babies kits with bibs, $5,968.50 for books on CD and $2,716 for the purchase of a 3-M Security Application System. c. Programs Director Mary Rodne presented an update on the Library's Summer Reading Program, Superheroes, Powered By Books, which started on June 6, 2005. Director Rodne noted that the response to the reading program continued to be very favorable. To date, around 881 children and 107 adults, for a total of 988, had registered for the summer reading program. Programs are continuing to be well attended. Rodne reported that Chess Club had been going very well. Around 130 had registered for the program and that a chess tournament was going to be held on July 20th. Everyone was also invited to attend the Library's Summer Reading Finale that was going to be held on July 28, 2005, from 6:00 PM - 9:00 PM on Main Street in front of the Library and City Hall. VI. Appointment of the North Texas Regional Library System Assembly Representative and Alternate Pat Jones nominated Susan Potter to serve as the North Texas Regional Library System Assembly Representative and Nancy Eytcheson nominated Carol Wollin to serve as the alternate. Richard Roxburgh seconded both nominations. Nominations approved unanimously. VII. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STRUCTURE Director Rodne reported that the City Council would be amending the City's Fee Ordinance in September, and that recommended changes to the Library Fee Structure would have to be submitted to the City Manager's Office by the end of August. Rodne distributed the current Library Fee Schedule and suggested a new fee for Interlibrary Loan materials not picked up for discussion and consideration. Discussion ensued. Pat Jones made a motion to recommend a fee of $2.00 per item and Karen Birkes seconded the motion. Motion approved unanimously. VIII. POLICY REVIEW AND DISCUSSION A. Meeting Room Space Policy Director Mary Rodne presented the Meeting Room Space Policy for review and discussion. It was noted that the Library now had tables and chairs on the upper level which would be available for groups to use and that the policy needed to be updated to reflect this change. Discussion ensued. After a review of the Meeting Room Space Policy, consensus of the Library Board was that this was the only change needed at this time. Karen Birkes made a motion to approve the policy with changes as discussed and Pat Jones seconded the motion. Motion approved unanimously. IX. LIBRARY LONG RANGE PLANNING PROCESS UPDATE No report. X. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin reported for President Susan Taylor. Wollin noted that the Friends of the Library had held their Annual Meeting at the Library on June 28, 2005, at 7:00 p.m. and that new officers had been elected. They included: President, Susan Taylor; Vice-President, Mary Alice Rippe; Secretary, Kay Newton and Abby Sherck, Treasurer. She also noted that Library Director Mary Rodne had given an overview of the Summer Reading Program and upcoming fall events and that the Friends had approved the purchase of a 3M Tattle-Tape Strip application system for the Library. XI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue reported that the Library Foundation was working on the annual book-themed dinner, scheduled to be held in November, the annual mailer and a display book to honor donors in the Library. XII. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the Study Room Policy would be reviewed in August. XIII. CITIZEN COMMENTS None XIV. ADJOURN: A motion was made by Carol Wollin and seconded by Pat Jones to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:40 p.m.