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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (11) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES August 8, 2005 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:03 p.m. ROLL CALL - Members present: Pat Jones, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Members absent: Karen Birkes Alternates present: Dennis Healy Alternates absent: Angie Guthrie-Madison Ex-Officio Members present: Mayor David Kelly and Ginny Tigue Ex-Officio Members absent: Steve Banta, Nancy Coplen, Dr. Larry Oarlage, Ret Stansberger and Susan Taylor. Council Liaison Present: Tony Licata Staff present: Mary Rodne II. Approval of July 18, 2005 Minutes - A motion was made by Carol Wollin and seconded by Susan Potter to approve the July 18, 2005 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library July 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 16,716 items, 195 Colleyville residents registered for library cards, library patron visits totaled 9,916, attendance for programs totaled 1,480 and volunteer hours totaled 548.50 hours. Rodne also noted that the total circulation of library materials this year was 28% higher than the total circulation of library materials last year at this time. b. Donations Director Mary Rodne reported that the Library had received a total of $500 in donations during the month of August, $500 from Mobil Retiree Matching Grant for volunteer hours of Rosemary Fitch. c. Programs Director Rodne reported that the Summer Reading Program had ended on July 23, and that a summer reading program finale was held on July 28. Around 600 had attended the final program. Rodne distributed a flyer, which gave a summary of the summer reading program statistics and reported on the overall success of the program. A total of 987, 884 children and 103 adults, had participated in the summer reading program. Around 2,832 had attended programs. Rodne noted that the Chess Club had been a very popular program again this summer and that a Chess Club tournament had been held on August 24th. Mayor David Kelly had been present to hand out trophies to the winners. The Board reviewed the statistics and discussed the outstanding community response to the program. Rodne also updated the Board on the Library's very successful summer volunteer program and distributed a flyer, which gave volunteer statistics. Director Rodne reported that volunteer hours in June and July totaled 1,335 hours and that all the community volunteers had contributed to the overall success of the Summer Reading Program. IV. POLICY REVIEW AND DISCUSSION A. Meeting Room Space Policy Director Mary Rodne presented the the revised Meeting Room Space Policy for review and discussion. A suggestion to change the wording from smoking to tobacco products was proposed and discussed. Pat Jones made a motion to approve the policy with changes as presented and Bonnie Carroll seconded the motion. Motion approved unanimously. B. Study Room Policy Director Mary Rodne presented the Study Room Space Policy for review and discussion. Permissible and prohibited usages of the study rooms were discussed and consensus of the Board was to make no changes to these sections of the policy. Suggestions to change the wording from smoking to tobacco products and to change the wording for identification requirements were proposed and discussed. Bonnie Carroll made a motion to approve the policy with changes as presented and Pat Jones seconded the motion. Motion approved unanimously V. LIBRARY LONG RANGE PLANNING PROCESS UPDATE Director Rodne reported that she continued to work on the course and that she would be meeting with Joan Cochran and Nancy Eytcheson in September to develop a planning timeline. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin reported for President Susan Taylor that the Friends were on a summer hiatus and that she had sent out publicity to recruit more volunteers for the Library to help with shelving on an ongoing basis. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue reported that the Library Foundation was meeting on Monday, August 15, 2005, and that work would be continued on the annual book-themed dinner, scheduled to be held in November, the annual mailer and a display book to honor donors in the Library. VIII. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the Unattended Children Policy would be reviewed in September. IX. CITIZEN COMMENTS None X. ADJOURN: A motion was made by Bonnie Carroll and seconded by Carol Wollin to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:25 p.m.