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HomeMy WebLinkAboutLibrary Board-Minutes-10/10/2005 (13) COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES October 10,2005 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7: 03 p.m. ROLL CALL - Members present: Pat Jones, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Members absent: Karen Birkes Alternates present: Dennis Healy Alternates absent: Angie Guthrie-Madison Ex-Officio Members present: Ginny Tigue and Susan Taylor Ex-Officio Members absent: Steve Banta, Nancy Coplen and Dr. Larry Darlage Council Liaison Present: Tony Licata Staff present: Mary Rodne II. Approval of September 12, 2005 Minutes - A motion was made by Carol Wollin and seconded by Pat Jones to approve the September 12, 2005 minutes as amended. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library September 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 12,139 items, 138 Colleyville residents registered for library cards, library patron visits totaled 7,548, attendance for programs totaled 589 and volunteer hours totaled 137.50 hours. Rodne also noted that the total circulation of library materials this year was 27% higher than the total circulation of library materials last year at this time. Rodne also reported that the Library's second fiscal year had ended on September 30, 2005, and noted that the usage had exceeded projections. During Fiscal Year 2004 -2005, patrons checked out 139,130 items, 2,068 Colleyville residents had registered for Library cards, which increased the overall total of residents registered to 8,323, patron visits totaled 85, 523 and attendance for programs totaled 7,401. b. Donations Director Rodne reported that the Library had received a donation of $100.00 from Connie and Richard Nichols for the purchase of books in honor of Ginny Tigue in September. c. Programs Director Rodne reported that Youth Services fall programs had started on September 1ih and that the sessions had been going well. The scheduled story hour sessions were almost filled. It was noted that the new Books and Babies program would be starting on October 25. Director Rodne reported that the Library would be sponsoring an activity along with several other City Departments at the Ross Downs Homeowners Association Block Party at Kimzey Park on Sunday, October 16. It was also noted that the Library would be sponsoring several activities at the Haunted Trails Halloween event sponsored by the Parks Department on October 22 at the Nature Center. IV. POLICY REVIEW AND DISCUSSION A. Interlibrary Loan Policy Director Mary Rodne presented the revised Interlibrary Policy for review and discussion. Richard Roxburgh made a motion to approve the policy as presented and Bonnie Carroll seconded the motion. Motion approved unanimously. B. Patron Use Policy Director Mary Rodne presented the revised Patron Use Policy for review and discussion. Richard Roxburgh made a motion to approve the policy as presented and Pat Jones seconded the motion. Motion approved unanimously. V. LIBRARY LONG- RANGE PLANNING UPDATE Director Mary Rodne noted that she had met with Chair Nancy Eytcheson to discuss the Long-Range Planning process and presented an overview of the meeting. Rodne reported that long-range planning facilitator Joan Cochran had sent a draft committee member invitation letter for review. VI. REVIEW AND DISCUSSION OF THE VOLUNTARY LIBRARY FUND Director Mary Rodne presented an overview of the Voluntary Library Fund attachment for Library Board review and discussion. After a lengthy discussion, a motion was made by Bonnie Carroll and seconded by Carol Wollin to proceed with a study to evaluate the need for increasing the Voluntary Library Fund donation from $1.00 to $2.00. Motion approved unanimously. City Council Liaison Tony Licata presented an overview of documentation that should be included to support the recommendation, if proposed. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor noted that the Friends would be having a general meeting on November 3, 2005, in the Library meeting room and announced that the featured speaker would be local author Julie Ann Allen who has written an inspirational book. Taylor also reported that the Friends were holding a Used Book Sale on Saturday, November 12, 2005. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue reported that the next Library Foundation meeting was scheduled on Monday, October 17, 2005, and that they were working on their two upcoming fundraisers, the mystery book-themed dinner, scheduled to be held on November 5, 2005, and the annual mailer. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the Donation Policy would be reviewed in November. X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Bonnie Carroll and seconded by Pat Jones to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:27 p.m.