HomeMy WebLinkAboutColleyville Charter Review Committee-Minutes-1/5/2005
MINUTES OF THE
COLLEYVILLE CITIZEN'S CITY CHARTER REVIEW COMMITTEE
January 5, 2005
I. Call to Order
Chairman Jim Moore called the meeting to order on January 5,2005 at 7:00 p.m.
ROLL CALL:
Chairman Jim Moore, Ed Baker, Linda Bond, Steve Magee,
Richard Newton, Mike Taylor, Frank Whitmire, City Manager Bill
Lindley, Financial Analyst Kacey Bess
Louis Miller arrived at 7:10 p.m.
Brad Rice was absent.
II. Approval of December 15, 2004 Minutes
Committee did not have any changes to the December 15, 2005 minutes.
III. Review and discussion of possible modifications of the Colleyville City Charter
Frank Whitmire indicated there was a typo in Section 7.01 (D)(5). City Manager
Lindley indicated he would change the language to read "and acts of the City Council."
Discussion regarding previous changes to Sections 8.03 and 7.01.
Committee noted that Section 7.01(B) should be reviewed again after the review of
Article III.
Committee reviewed and discussed possible modifications for Articles IX through XIV.
Discussion regarding Chairman Moore's recommendation to add language in Section
9.02(A) indicating that proposed budgeted expenditures shall "not exceed the total of
estimated income and unappropriated General Fund revenues." Chairman Moore
withdrew the recommendation. Approved unanimously.
In Section 9.02(C), Mike Taylor recommended changing language in the last sentence
to read "regular meetings" instead of "special meetings" since ordinance actions have
to be conducted at regular meetings. Mike Taylor moved to approve the change,
along with changing "three (3) consecutive regular Council meetings" to "two (2)
consecutive regular Council meetings." Steve Magee seconded the motion.
Approved unanimously.
Regarding Section 9.02~), Mike Taylor recommended changing the budget adoption
deadline from the "30t day of September" to the "second regular meeting of
September" to make consistent with proposed change to 9.02(F). Mike Taylor moved
to apply this recommendation to all such references. Approved unanimously.
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For Section 9.04(A), Mike Taylor indicated the sentence should say "supplemental"
and not "supplements" and "ordinance" instead of "resolution." Approved
unanimously.
General discussion regarding unappropriated surplus and the purposes for which it
can be used.
Regarding Section 9. 04 (A) , Louis Miller suggested changing language in the sentence
to read"... the Council may by ordinance make supplemental..." Committee approved
the change.
Discussion regarding the execution of contracts by the Mayor. Mike Taylor suggested
leaving Section 9.08 as is and reviewing Section 3.06 for possible changes.
For Section 10.01, Mike Taylor questioned whether the bond requirement should be
updated to reflect current standards. Steve Magee recommended changing the bond
requirement from "ten thousand dollars ($10,000)" to "one hundred thousand dollars
($100,000)". Committee approved the change. City Manager Lindley indicated he
would apply this change to any other such bond requirement references in the
Charter.
Regarding Section 10.02, Mike Taylor indicated the sentence should say "assessed
valuation" not "assessed evaluation."
Mike Taylor requested Article X be reviewed to make sure it is compliant with law.
City Manager Lindley indicated he would get comments from either the City's
delinquent tax attorney or the Appraisal District's attorney regarding Section 10.04
through Section 10.06. Steve Magee gave Section 8.02 of the City of Southlake's
Charter as a reference.
General discussion regarding limitation on tax rate.
For Section 11.01, Louis Miller recommended adding the following language at the
end of the first sentence"... and will serve at the pleasure of the City Council."
Steve Magee indicated the title of Article XI should be "Adjustment" and not
"Adjustments. "
Chairman Moore suggested changing the sixth sentence of Section 11.01 to say
"Vacancies which are created by resignation, removal by a majority vote of the City
Councilor by any other reason shall be filled by the City Council for the remainder of
the term."
Louis Miller suggested adding language at the end of the second sentence to say
"...and will serve at the pleasure of the Council." Change approved.
Steve Magee moved to approve Chairman Moore's recommended language regarding
vacancies, with the deletion of "which are." Approved unanimously.
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For Section 11.02(C), Steve Magee recommended changing the Vernon's reference to
"... as provided by State law."
General discussion regarding Sections 11.03 and 11.04 on the Master Plan. The
Committee agreed to review Section 11.04 at a later meeting and Steve Magee will
review the Section for possible recommendations.
For Section 11.05, Chairman Moore recommended changing the Civil Statutes
reference to "... as specified by State law."
The Committee agreed to come back to Section 11.06 and review adding language to
say the Commissions serve at the will of the City Council.
Regarding Article XII, City Manager Lindley will have the City's Franchise Attorney
Clarence West review the section. City Manager Lindley suggested having the
Attorney add language requiring utility companies to pay the costs for relocating utility
lines. Mike Taylor also recommended adding language to address future technology
issues.
General discussion regarding open records. For Section 14.01, Steve Magee
suggested changing the section to read "All record and accounts of every office,
department, or agency of the City shall be open to inspection by any citizen subject to
public inspection as provided by State law." City Manager Lindley suggested
changing "citizen" to "individual."
For Section 14.02(C), Frank Whitmire indicated the sentence should read "this
section" and not "the section."
The Committee agreed to revisit Section 14.02 during the review of Article III.
Mike Taylor moved to shift Sections 14.02 and 14.03 to Article III, where appropriate.
Approved unanimously.
Linda Bond asked for clarification regarding Section 14.02(B). Louis Miller suggested
the Committee revisit the section during the review of Article III.
Steve Magee requested that City Attorney Ross Foster review Section 14.05 for
needed updates.
General discussion regarding appeals process as set forth in Section 14.13. Mike
Taylor recommended deleting the contents of Section 14.13 and saving the section for
future use. Frank Whitmire made a motion to do so and seconded by Mike Taylor.
Approved unanimously.
IV. Discussion of items to be placed on the next agenda
For next Charter Review Committee meeting, the Committee will begin with a review
of Article "I.
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General discussion regarding submittal of recommended changes to Article III.
V. Adjournment
Chairman Moore adjourned the meeting at 8:50 p.m.
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