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HomeMy WebLinkAboutCity Council-Minutes-9/15/2015 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, September 15, 2015 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Colleyville Public Library Long-Range Plan Update PC-2 Discussion of ambulance billing PC-3 Discussion of the NTX Coalition PC-4 Discussion of Police Agency Combined Testing PC-5 Discussion of the September 15, 2015, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City Council Agenda September 15, 2015 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Martin Richardson, Crown of Life Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3905 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's featured business - Petco, Manager Julie Raposo, 4801 Colleyville Boulevard - Mayor David Kelly and Economic Development Coordinator Carlie Dorshaw-Moe In recognition of employee service Presentation of certificate for the Texas Police Chief’s Foundation Recognition Program - Former Chief Tom Shehan and Assistant City Manager/Director of Public Safety Mike Holder Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Mayor David Kelly and Finance Manager Karen Hines 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3906 4a Approval of the minutes of the Special City Council meeting of August 25, 2015 4b Approval of the minutes of the regular City Council meeting of September 1, 2015 City Council Agenda September 15, 2015 City of Colleyville Page 3 4c Approval of a janitorial services contract with Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $136,813.27, and authorize the city manager to execute the contract, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4d Approval of Service Agreements between the City of Colleyville and Trane Service Group, through the Texas Cooperative Purchasing Network (TCPN), to provide for year five of a five year agreement for the inspection, maintenance, and repair of the Heating, Ventilating, and Air Conditioning (HVAC) systems in the Colleyville City Hall, Colleyville Public Library, and Colleyville Justice Center, in an amount not to exceed $66,756.72, and authorize the city manager to execute the agreements, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4e Approval to purchase a Ditch Witch model FX-50 trailer mounted vacuum extractor in the amount of $82,443.14 from EKA, Inc., utilizing the Texas Buy Board Cooperative Purchasing Agreement #424-13, and authorize the city manager to execute the purchase agreement, subject to adoption of the FY 2016 budget 4f Approval to purchase six (6) Ford F-150 pickups in the amount of $125,244, one (1) Ford F-250 crew cab pickup in the amount of $25,043, and one (1) Ford F-350 crew cab pickup in the amount of $27,073, from Silsbee Ford, utilizing the Texas Procurement and Support Services Division (TPASS) or the Houston-Galveston Area Council Purchasing Program (HGAC) cooperative purchasing agreements, and authorize the city manager to execute the purchase agreements upon receipt and acceptance of the vehicles, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4g Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles 4h Approval of the use of the Voluntary Library Fund in Fiscal Year 2016 (FY 2016), for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $145,000 4i Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed$142,483.16, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget City Council Agenda September 15, 2015 City of Colleyville Page 4 4j Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $162,324, and authorize the city manager to execute the contract, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4k Approval of first amendment to the Regional Municipal Court Judge Agreement 4l Approval to use $30,000 from the Parks Tomorrow Fund for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project 4m Approval of a contract with C. Green Scaping, LP, for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project, in an amount not to exceed $546,859.43, and approval of change order no. 1 reducing the total contract amount to an amount not to exceed $535,062.68, and authorize the city manager to authorize the contract 4n Approval of the disposal of obsolete and non-serviceable equipment and sale of vehicles 4o Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1963 Consideration of a zoning change from the R-40-Single Family Residential zoning district to the PUDR-Planned Unit Development Residential zoning district on Lot 4, Block 1, of the Lavaca Trail Addition, located at 1013 Lavaca Trail, Case ZC15-012 5b Ordinance O-15-1964 Consideration of a zoning change from the AG-Agricultural zoning district to the PUDR-Planned Unit Development Residential zoning district on 2.60 acres of Abstract 1034 of the G.W. Minter Survey, located at 5017, 5113, and 5201 Roberts Road, Case ZC15-011 5c Ordinance O-15-1965 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2016 (FY 2016) Budget City Council Agenda September 15, 2015 City of Colleyville Page 5 5d Ordinance O-15-1966 Amending Ordinance O-14-1929 relating to the Fiscal Year 2015 budget 5e Ordinance O-15-1967 Adoption of the proposed Fiscal Year 2016 (FY 2016) budget 5f Ordinance O-15-1968 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2016 (FY 2016) 5g Ordinance O-15-1969 Approval to amend various sections of the Colleyville, Texas, Code of Ordinances, setting fees and charges for City services 5h Ordinance O-15-1970 Approval to amend Ordinance O-04-1446 to include non- voting liaison appointments to the Parks and Recreation Advisory Board 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-15-3907 Adoption of the Fiscal Year 2016 to 2020 (FY 2016-2020) Capital Improvement Program (CIP) 6b Resolution R-15-3908 Consideration of appointments to the Colleyville Economic Development Corporation 6c Resolution R-15-3909 Consideration of appointments to the Historical Preservation Committee 6d Resolution R-15-3910 Consideration of appointments to the Library Board 6e Resolution R-15-3911 Consideration of appointments to the Metroport Teen Court Advisory Board 6f Resolution R-15-3912 Consideration of appointments to the Parks and Recreation Advisory Board 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City Council Agenda September 15, 2015 City of Colleyville Page 6 8. REPORTS Zoning Board of Adjustment - July 14, 2015 Monthly Financial Report - August 2015 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 15, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3913 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 11, 2015, by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 15, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on September 15, 2015, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: Councilmember Chris Putnam City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Colleyville Center Manager Leslie Hill, Community Development Director Abra Nusser, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Finance Manager Karen Hines, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant City Attorney Ben Stool, and City Secretary Amy Shelley PC-1 Colleyville Public Library Long-Range Plan Update Recreation and Library Director Mary Rodne presented this item and briefed the City Council and introduced Aaron Babcock, Hidell and Associates Architects, who presented the update. Mayor Kelly asked Mr. Babcock if there is a fee for wireless patron printing. Mr. Babcock replied yes, it will have the current fee structure. Mayor Kelly asked Mr. Babcock if the number of items in the collection affect the utilization percentage. Mr. Babcock replied yes, and to have 20 percent of the collection out, at any given time, is good. He stated patrons will put their name on the list for items on hold, but they will not wait a long period of time to receive that item. Councilmember Wollin asked Mr. Babcock if the length of time you can borrow a book versus an Audio/Video (A/V) item, determines the item availability. Mr. Babcock replied yes, the number of times the item circulates versus the length it is gone, does adversely affect the available collection. City Council Minutes September 15, 2015 City of Colleyville Page 2 Mayor Pro Tem Taylor asked Mr. Babcock to explain a board book. Mr. Babcock replied these books are used in the toddler section. He stated these are highly used books with hard covers. Councilmember Short asked Mr. Babcock what does adult A/V mean. Mr. Babcock replied it is a digital type item such as DVDs and books-on-tape. Councilmember Mogged asked if a new release, either a book or a CD, are both counted. Mr. Babcock replied yes. Councilmember Coplen asked Mr. Babcock about the number of people using the book share. Mr. Babcock replied it is pretty low, not a huge number. Mayor Pro Tem Taylor asked Mr. Babcock if he could fill it out more than once. Mr. replied yes. He added the survey is going to be published online and paper copies, with it being advertised in several different publications for about five weeks. Councilmember Mogged stated the survey will not be unique to an IP address. Mr. Babcock replied no. Councilmember Short asked Mr. Babcock if Colleyville’s library is doing anything better than our neighboring libraries. Mr. Babcock replied the summer reading program is heavily attended and being done very well. He added the new release collection is also being handled very well by having multiple copies. Director Rodne added staff is very attentive to the hold of new releases. Councilmember Short asked staff if we put more stock into the new releases, would better promote the library. Director Rodne stated we are unique in our special programs, such as the summer reading finale, and programming is very well attended. Mayor Kelly asked staff if this survey will go before the Library Board first. Director Rodne replied yes. PC-2 Discussion of ambulance billing Fire Chief Brian Riley presented this item and briefed the City Council. Mayor Kelly asked staff if there is much difference in the tablet, or ramp-up time with Emergicon. Chief Riley replied it is similar, but more advanced with Emergicon. Councilmember Mogged agreed with balance billing the surrounding cities residents, just as they are doing to our residents, as a matter of reciprocity. City Council Minutes September 15, 2015 City of Colleyville Page 3 Councilmember Mogged asked staff if Emergicon is selected, will the reciprocity be enhanced with the neighboring cities who have already made the switch. Mayor Kelly stated the vendor is an electronic means of billing; however, the reciprocity, is a matter of policy. Mayor Kelly stated in 2005 Intermedix was the only vendor; however, there are now other vendors who move along better, with a more efficient capture ratio in the billing processes. Councilmember Mogged stated Emergicon may be more expensive, but looking at what you are getting for the price, it may be better relative to their willingness to collect on balances due. Councilmember Mogged asked staff if there is a timeliness advantage or difference. Chief Riley replied no, billing is done monthly. Councilmember Mogged asked staff about the cost analysis. Chief Riley replied Emergicon was slightly higher in cost; however, with the addition of tablets, the additional cost worked out. Councilmember Mogged stated he supports staff’s recommendation for Emergicon. Councilmember Short asked Mayor Kelly about the balance billing, and treating citizens in or out of district. Mayor Kelly explained if the Colleyville medic transports a Colleyville resident, the City does not collect the balance of the bill not paid by insurance. He stated if Keller responds to a medical call in Colleyville, they treat the billing the same way. He stated now, the other cities are not doing this, they are balance billing our residents. Councilmember Short asked Mayor Kelly if the other cities are balance billing their residents. Mayor Kelly replied yes, and it really changed about 2011 for this balance billing. He added if Colleyville goes to Southlake for mutual aid for medical calls, Colleyville was not balance billing those residents either. Councilmember Mogged asked staff if it is worth engaging the staff from the other cities relative to reciprocity. City Manager Jennifer Fadden stated if those cities have a policy to balance bill their own residents, then they are going to balance bill our residents. Mayor Pro Tem Taylor asked staff if there are any other cities in Tarrant County that are not doing ambulance billing. Chief Riley stated there are some cities who contract for ambulance services and billing is included in those services. Mayor Pro Tem Taylor asked staff about the tablets being available for each vehicle. Chief Riley replied the existing tablet is on the ambulance, and that staff City Council Minutes September 15, 2015 City of Colleyville Page 4 is responsible for documenting the information; however, with the addition of tablets, any vehicle can begin the reporting. Mayor Pro Tem Taylor stated this is the norm rather than the exception and stated he understands the change, as long as it is justifiable. He stated if Emergicon is better at the collection, then the cost is good. Mayor Kelly asked City Council if they are good with balance billing our residents. Councilmember Short asked staff about the impacts on revenue for balance billing. City Manager Jennifer Fadden replied it is a couple hundred thousand dollars. Councilmember Mogged asked staff if the 70 percent cost recovery includes the Colleyville residents or is it the entire spectrum. Mayor Kelly replied the entire spectrum; however, Colleyville does not go outside the City, as much as they come to us. City Manager Jennifer Fadden asked staff if we were to balance bill about how much of the 68 percent we are not collecting, could be collected. Chief Riley replied it could be as high as 60 percent revenue with Emergicon. Mayor Kelly asked staff if the gross rate is sent out for the entire billing, or is it a collecting rate. Chief Riley replied it is a collecting rate, not gross rate. Councilmember Short asked staff if the negotiated rate with the insurance companies is the $1.2 million. Chief Riley replied yes. Councilmember Short asked staff if from 2009-2014 there was an upward trend in calls. Chief Riley replied yes. Mayor Kelly stated eventually we will have to go to a second ambulance because medical calls are going up and that is the trend. Mayor Kelly asked City Council if we are going to treat an outside citizen the same as they treat us with balance billing. City Councilmembers agreed. Mayor Kelly asked City Council what they would like to see more relative to internal change in policy about balance billing. Mayor Pro Tem Taylor stated if we do not balance bill our residents, then it becomes a taxpayer burden. He added if the insurance pays for all of it, then it is not a burden on the residents, especially for those who are not using the service. Mayor Kelly asked staff what percentage of the billing is Medicare based. Chief Riley stated not knowing. Councilmember Mogged stated there is some information missing, such as what does an ambulance ride cost, and what would the balance look like? Mayor Pro City Council Minutes September 15, 2015 City of Colleyville Page 5 Tem Taylor stated these are fees after the fact, the service is provided regardless of whether or not the service can be paid for by the resident. Mayor Kelly stated he would like to see a Medicare breakdown, ambulance billing fees, and insurance contract fees. Mayor Pro Tem Taylor asked Mayor Kelly if there is a September timeframe for a decision. Mayor Kelly stated that is the intent. Mayor Pro Tem Taylor asked Mayor Kelly about the balance billing policy. Mayor Kelly stated there needs to be a decision made about the balance billing for our residents versus other residents. PC-3 Discussion of the NTX Coalition Human Resources Director Rachel Hewitt introduced Jared Wills, Holmes Murphy, and he presented this item and briefed the City Council. Councilmember Mogged asked Mr. Wills about the hospital cost for these procedures. Mr. Wills replied, on average, for every Medicare service being performed, the hospital is losing six percent, and to keep the doors open, they have to make up those costs somewhere. Mayor Kelly stated we do not know what the insurance contracts look like with the hospitals. Mr. Wills replied correct, but that is what we would like to change. Mayor Pro Tem Taylor asked Mr. Wills who else is offering this. Mr. Wills replied no one else is offering this. Mayor Pro Tem Taylor asked staff why we would not want to do this. City Manager Jennifer Fadden stated before the $5,000 commitment, there was not a reason not to do it. Councilmember Mogged stated this sounds great. Mayor Kelly agreed, and stated it may benefit us with a decrease in future premiums; however, it may not be something seen immediately. Councilmember Short asked Mr. Wills if the insurance companies are doing this now to negotiate with the hospitals. Mr. Wills stated there are several that embrace this model, and that is what you pay them to do for you today. Mayor Kelly stated essentially we will have our name on the RFP showing support for the self-funded group, with the benefit coming to us later. Director Huitt agreed, and stated it could be as late as October of 2018 before we are able to take advantage of this. City Council Minutes September 15, 2015 City of Colleyville Page 6 PC-4 Discussion of Police Agency Combined Testing Assistant City Manager/Director of Public Safety Mike Holder presented this item and briefed the City Council. Mayor Kelly asked if we were handcuffed with the Police Agency Combined Testing (PACT). Assistant City Manager/Director of Public Safety Mike Holder replied yes, it was the only source we had to go through for testing, and we had to play by their rules. He added it limited our ability to use lateral entry, and we have to be creative with our marketing and recruitment. PC-5 Discussion of the September 15, 2015, City Council regular agenda items Mayor Kelly explained he would be moving to item 5c through 5f immediately after the consent resolution since Councilmember Coplen will be leaving the meeting at 9:00 p.m. Mayor Kelly asked staff about the density numbers for item 5a. Community Development Director Abra Nusser replied the applicant provided the newly adopted density form. She stated the net acreage changed due to the right-of-way dedication. She stated the net density number then changed. Mayor Kelly adjourned the Pre Council meeting at 7:15 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: Councilmember Chris Putnam City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Community Development Director Abra Nusser, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Finance Manager Karen Hines, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant City Attorney Ben Stool, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D City Council Minutes September 15, 2015 City of Colleyville Page 7 Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 7:15 p.m. and reconvened at 7:16 p.m. INVOCATION: Pastor Martin Richardson, Crown of Life Church PLEDGE OF ALLEGIANCE: Assistant City Attorney Ben Stool 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3905 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Mogged announced the 27th annual Colleyville Lion’s Club Hole-in- One Shoot Out to be held on Friday, September 25 through Sunday, September 27 at Bob Moore Sports Center on Colleyville Boulevard. City Council Minutes September 15, 2015 City of Colleyville Page 8 Mayor Kelly acknowledged the police department, especially within the school safety areas. He expressed his appreciation to the service they have provided during this beginning of school season and in keeping the children safe. In recognition of Colleyville's featured business - Petco, Manager Julie Raposo, 4801 Colleyville Boulevard - Mayor David Kelly and Economic Development Director Marty Wieder and Economic Development Coordinator Carlie Dorshaw-Moe Mayor David Kelly and Economic Development Director Marty Wieder recognized Petco as the featured business and welcomed Manager Julie Raposo. In recognition of employee service Mayor Kelly recognized the following employees for their service to the City: Roderick Watkins, ISM Department, one year; Joyceinne Williams, City Manager’s Office, 10 years; Chuck Tinsman, Police Department, 20 years; and John Fossett, Police Department, 30 years. Presentation of certificate for the Texas Police Chief’s Foundation Recognition Program - Former Chief Tom Shehan and Assistant City Manager/Director of Public Safety Mike Holder Mayor Kelly introduced Tom Shehan, former DFW Airport Police Chief who explained the Texas Police Chief’s Foundation Recognition Program and presented a Certificate of Recognition to Assistant City Manager/Director of Public Safety Mike Holder, in recognition of the accomplishments of the Colleyville Police Department. Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Mayor David Kelly and Finance Manager Karen Hines Mayor Kelly recognized Finance Manager Karen Hines for the City receiving the Certificate of Achievement for Excellence in Financial Reporting, awarded by the Government Finance Officers Association. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3906 4a Approval of the minutes of the Special City Council meeting of August 25, 2015 4b Approval of the minutes of the regular City Council meeting of September 1, 2015 City Council Minutes September 15, 2015 City of Colleyville Page 9 4c Approval of a janitorial services contract with Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $136,813.27, and authorize the city manager to execute the contract, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4d Approval of Service Agreements between the City of Colleyville and Trane Service Group, through the Texas Cooperative Purchasing Network (TCPN), to provide for year five of a five year agreement for the inspection, maintenance, and repair of the Heating, Ventilating, and Air Conditioning (HVAC) systems in the Colleyville City Hall, Colleyville Public Library, and Colleyville Justice Center, in an amount not to exceed $66,756.72, and authorize the city manager to execute the agreements, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4e Approval to purchase a Ditch Witch model FX-50 trailer mounted vacuum extractor in the amount of $82,443.14 from EKA, Inc., utilizing the Texas Buy Board Cooperative Purchasing Agreement #424-13, and authorize the city manager to execute the purchase agreement, subject to adoption of the FY 2016 budget 4f Approval to purchase six (6) Ford F-150 pickups in the amount of $125,244, one (1) Ford F-250 crew cab pickup in the amount of $25,043, and one (1) Ford F-350 crew cab pickup in the amount of $27,073, from Silsbee Ford, utilizing the Texas Procurement and Support Services Division (TPASS) or the Houston-Galveston Area Council Purchasing Program (HGAC) cooperative purchasing agreements, and authorize the city manager to execute the purchase agreements upon receipt and acceptance of the vehicles, subject to approval of funding in the Fiscal Year 2016 (FY 2016) budget 4g Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles 4h Approval of the use of the Voluntary Library Fund in Fiscal Year 2016 (FY 2016), for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $145,000 4i Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed$142,483.16, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget City Council Minutes September 15, 2015 City of Colleyville Page 10 4j Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $162,324, and authorize the city manager to execute the contract, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2016 (FY 2016) budget 4k Approval of first amendment to the Regional Municipal Court Judge Agreement 4l Approval to use $30,000 from the Parks Tomorrow Fund for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project 4m Approval of a contract with C. Green Scaping, LP, for the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project, in an amount not to exceed $546,859.43, and approval of change order no. 1 reducing the total contract amount to an amount not to exceed $535,062.68, and authorize the city manager to authorize the contract 4n Approval of the disposal of obsolete and non-serviceable equipment and sale of vehicles 4o Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer Mayor Kelly read Resolution R-15-3906 in its entirety. Mayor Kelly opened the public hearing at 8:09 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:09 p.m. Councilmember Mogged made a motion to approve Resolution R-15-3906. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam City Council Minutes September 15, 2015 City of Colleyville Page 11 Mayor Kelly expressed his appreciation to Autobahn Motor Cars for their loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer. 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1963 Consideration of a zoning change from the R-40-Single Family Residential zoning district to the PUDR-Planned Unit Development Residential zoning district on Lot 4, Block 1, of the Lavaca Trail Addition, located at 1013 Lavaca Trail, Case ZC15-012 Mayor Kelly read the caption of Ordinance O-15-1963. Community Development Director Abra Nusser provided an update on this item and briefed City Council. Mayor Kelly opened the public hearing at 8:26 p.m. John Fegan and Konstantine Bakintas, presented an update to this item and briefed the City Council. Kathy Hadley, 204 N. Timberline Drive, spoke in opposition to this request with concerns for density. Mark Assaad, 5000 Thompson Terrace, spoke in opposition to this request with concerns for density and traffic. Lynnette Stanley, 1101 Lavaca Trail, spoke in opposition to this request with concerns for density. Bill Martens, 604 Shetland Drive, spoke in opposition to this request with concerns for density and traffic. Tom Gilmore, 6407 Champion Way, spoke in opposition to this request with concerns for density and traffic. David Medlin, 605 Montreux Avenue, spoke in opposition to this request with concerns for density. Bobby Lindamood, 4913 Jim Mitchell Trail, did not wish to speak, but did register his opposition to this request. Craig Walter, 5910 Crescent Lane, provided a speaker card in opposition to this request after the public hearing was closed. City Council Minutes September 15, 2015 City of Colleyville Page 12 There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:41 p.m. Councilmember Coplen asked staff about the densities for Emerald Park and the Villas of Colleyville. Director Nusser replied the net density for Emerald Park is 4.6 dwelling units per acre, and the net density for the Villas of Colleyville is 3.9 dwelling units per acre. She stated the proposed request is 4.3. Councilmember Coplen asked staff about the percentage of open space for the same developments. Director Nusser replied Emerald Park is 20 percent, and Villas of Colleyville is 21 percent. Mayor Kelly asked staff if this is one of the highest density projects in Colleyville. Director Nusser replied it is fairly consistent with the developments on the Small Lot Comparison Chart, and it is lower than several on the chart from previous years. Councilmember Mogged asked staff about the Rosewood Villas development. Director Nusser replied it is 4.5 net dwelling units, with 24 percent open space. Mayor Kelly asked staff if the future land use for this property is labeled for office use. Director Nusser replied correct. Mayor Kelly asked staff if the office use would be considered a transitional use between retail and residential. Director Nusser replied yes, it is considered a graduated use in intensity. Mayor Kelly asked staff if the City has master planned this property for commercial office. Director Nusser replied yes. Mayor Kelly stated the decision to be considered for this item is whether or not this is an appropriate land use, being residential or commercial. He stated a residential use is a better transitional use. Councilmember Short asked staff how high the residential units can go. Director Nusser replied 35 feet. Councilmember Wollin asked staff if there is still a super majority vote required. Director Nusser replied yes. Mayor Kelly stated six votes in favor would be required for this item to pass, even with six members present. Councilmember Wollin asked Mr. Fegan if he would be willing to continue this item to the next City Council meeting in order for a full attendance of City Council. Mr. Fegan stated he would be willing to do that. He stated a commercial office would create more traffic than this residential development. He stated he has met with the property owner adjacent to the subject property, several times, and the only City Council Minutes September 15, 2015 City of Colleyville Page 13 solution for them would be for him to put his road next to their property, but then he would lose his open space. Councilmember Mogged asked Mr. Fegan if he could consider moving the open space to the east side of the property. Mr. Fegan replied the drainage system is to be developed there. Mr. Bakintas replied that option is not possible to accommodate the drainage. Councilmember Mogged asked Mr. Bakintas about the drainage issues with moving the open space. Mr. Bakintas replied the property has a portion in the floodplain, and by moving the open space and street, the homes are then partially in the floodplain. Mayor Kelly stated the proposed layout keeps the homes out of the floodplain. Mr. Bakintas concurred, and he stated when the adjacent property owner develops the floodplain concerns then go away. Director Nusser stated there were significant drainage issues worked out when considering this layout. Mayor Pro Tem Taylor asked staff if the 1.8 dwelling units per acre is a guideline. Director Nusser replied the 1.8 dwelling units per acre is in the density section of the PUD regulations outlined in the Land Development Code. She stated this project qualifies for the density bonus because it is exceeding the requirements of the intent of the open space requirements. Councilmember Short stated they have exceeded the amount of open space, but they are below the percentage. Director Nusser stated staff felt they achieved the intent of exceeding the open space provisions. Councilmember Coplen asked staff about the open space being moved to the east side of the property. Public Works Director Jeremy Hutt replied it would force some of the buildable lots to the floodplain area, not entirely all of the lots. He stated there would also be some drainage improvements to be considered if the proposal changes. He stated it may be something that could be done, but may not be viable due to cost increases. Councilmember Coplen asked staff if the drainage would affect the lots near the cul-de-sac. Director Hutt replied yes, and it is possible, but it may not be viable to move the open space. Mayor Kelly asked Mr. Bakintas if they would be in favor of continuing this item to the next City Council meeting. Mr. Bakintas replied yes. Councilmember Coplen stated she would like to have some more information about the drainage evaluation of moving the open space. City Council Minutes September 15, 2015 City of Colleyville Page 14 Mayor Pro Tem Taylor stated he does not support moving the open space to the rear of the properties, and in between the two separate lots. Mr. Fegan stated this would provide an open space that no one would have access to it. Councilmember Wollin stated she would like Mr. Fegan to talk to the people behind the subject property along Emmas Court. Mr. Fegan replied he did speak with several of them. Councilmember Wollin asked Mr. Fegan if there were any concerns. Mr. Fegan stated a couple of them want more trees. Mayor Kelly made a motion to continue Ordinance O-15-1963 to the October 5, 2015 City Council meeting with a public hearing. Mayor Pro Tem Taylor seconded the motion. The motion to continue carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 5b Ordinance O-15-1964 Consideration of a zoning change from the AG-Agricultural zoning district to the PUDR-Planned Unit Development Residential zoning district on 2.60 acres of Abstract 1034 of the G.W. Minter Survey, located at 5017, 5113, and 5201 Roberts Road, Case ZC15-011 Mayor Kelly read the caption of Ordinance O-15-1964. Community Development Director Abra Nusser presented an update of this item and briefed City Council. Mayor Kelly opened the public hearing at 9:03 p.m. Steve Isbell, applicant, was present, but he did not provide an update. Kathy Hadley, 204 N. Timberline Drive, spoke in support of this request. There was no one else present wishing to speak and Mayor Kelly closed the public hearing at 9:04 p.m. Mayor Pro Tem Taylor asked staff if the updated items have been included in the proposed ordinance. Director Nusser replied yes. City Council Minutes September 15, 2015 City of Colleyville Page 15 Councilmember Wollin asked staff if there has been any opposition from the neighbors to the east. Director Nusser replied no opposition has been received. Mayor Kelly stated this is a difficult piece of property to develop due to the lack of depth, but the slip street seems to function well for this property. Mayor Kelly made a motion to approve Ordinance O-15-1964. Councilmember Mogged seconded the motion. Councilmember Mogged stated this is a dense piece of property, and at the same time, it is a problematic property relative to how the traffic flows. He stated he believes the improvement is significant, and more density is something we are going to see more of within the City on undeveloped properties. Mayor Kelly asked staff if the design of the development is tied to the zoning change. Director Nusser replied yes. Mayor Kelly asked staff if land zoning is each and to itself, which does not mean surrounding properties have the ability to be zoned the same way or right to be zoned. Assistant City Attorney Ben Stool agreed. Councilmember Short stated this is a nice solution to a very difficult property. Councilmember Wollin stated she likes having the slip road so that there are no driveways along Roberts Road. She stated this is a very unique situation, and a very good solution for use of the land. Mayor Kelly asked staff if the item passes, will the master thoroughfare plan be updated. Director Nusser replied yes, an associated master thoroughfare item, or a waiver would need to be processed. Mayor Pro Tem Taylor stated he wants Roberts Road to be completed sooner rather than later. Director Nusser stated this update will likely be rolled into the comprehensive plan update. City Manager Jennifer Fadden stated Roberts Road reconstruction design is in the current CIP slated for 2019. She stated unless there is a modification to the CIP, there will not be any reconstruction plan in the near future. Mayor Pro Tem Taylor stated the next adjacent property will need to be moving forward before the reconstruction can take plan. Councilmember Short added that although 2019 seems far away, it is not really that far, and it is better to be on the plan, than not on the plan. City Council Minutes September 15, 2015 City of Colleyville Page 16 The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 5c Ordinance O-15-1965 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2016 (FY 2016) Budget Mayor Kelly read the caption of Ordinance O-15-1965. Strategic Services Manager Adrienne Lothery presented this item and briefed City Council. Mayor Kelly asked staff if the sole funding source for this is the 1/2 cent sales tax, paid either by the residents who pay for purchased goods in Colleyville, and any non-resident who purchases taxable items in Colleyville. Manager Lothery replied yes. Mayor Kelly opened the public hearing at 8:13 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:13 p.m. Mayor Pro Tem Taylor made a motion to approve Ordinance O-15-1965. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 5d Ordinance O-15-1966 Amending Ordinance O-14-1929 relating to the Fiscal Year 2015 budget Mayor Kelly read the caption of Ordinance O-15-1966. There was no update provided for this item. Mayor Kelly opened the public hearing at 8:15 p.m. City Council Minutes September 15, 2015 City of Colleyville Page 17 There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:15 p.m. Mayor Pro Tem Taylor made a motion to approve Ordinance O-15-1966. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 5e Ordinance O-15-1967 Adoption of the proposed Fiscal Year 2016 (FY 2016) budget Mayor Kelly read the caption of Ordinance O-15-1967. Strategic Services Manager Adrienne Lothery presented this item and briefed City Council. Mayor Kelly expressed his appreciation to the staff and their work on this conservative balanced budget. Mayor Kelly opened the public hearing at 8:18 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:18 p.m. Councilmember Wollin asked staff if the General Fund will have a reserve above and beyond the required amount of 90 days. Manager Lothery replied yes. Mayor Kelly stated we have maintained an excess amount for many years based on City Council’s policy. Mayor Kelly made a motion to approve Ordinance O-15-1967. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam City Council Minutes September 15, 2015 City of Colleyville Page 18 5f Ordinance O-15-1968 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2016 (FY 2016) Mayor Kelly read the caption of Ordinance O-15-1968. Strategic Services Manager Adrienne Lothery presented this item and briefed City Council. Mayor Kelly stated in 2005 there was a slight increase due to the bond election to pay for the Central Fire Station and Station 2. He stated essentially for 20 years there has not been a tax increase. Mayor Kelly opened the public hearing at 8:21 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:21 p.m. Mayor Pro Tem Taylor stated the 1 cent increase was cut by City Council to 85 basis points, so it was not even a full 1 cent. Councilmember Mogged made a motion to approve Ordinance O-15-1968 stating, “I move that the property tax rate be increased by the adoption of a tax rate of 0.355900, which is effectively a 1.41 percent increase in the tax rate.” Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam Councilmember Nancy Coplen left the meeting prior to the discussion of 5g. 5g Ordinance O-15-1969 Approval to amend various sections of the Colleyville, Texas, Code of Ordinances, setting fees and charges for City services Mayor Kelly read the caption of Ordinance O-15-1969. Strategic Services Manager Adrienne Lothery presented this item and briefed City Council. Mayor Kelly opened the public hearing at 9:13 p.m. City Council Minutes September 15, 2015 City of Colleyville Page 19 There was no one present wishing to speak and Mayor Kelly closed the public hearing at 9:13 p.m. Mayor Kelly asked staff if signs all have to be treated the same due to the freedom of speech. Manager Lothery replied yes. Mayor Kelly asked staff if everyone is being treated the same with the proposed ordinance. Manager Lothery replied yes. Mayor Kelly made a motion to approve Ordinance O-15-1969. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 5h Ordinance O-15-1970 Approval to amend Ordinance O-04-1446 to include non-voting liaison appointments to the Parks and Recreation Advisory Board Mayor Kelly read the caption of Ordinance O-15-1970. There was no update for this item. Mayor Kelly opened the public hearing at 9:14 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 9:14 p.m. Councilmember Wollin made a motion to approve Ordinance O-15-1970. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-15-3907 City Council Minutes September 15, 2015 City of Colleyville Page 20 Adoption of the Fiscal Year 2016 to 2020 (FY 2016-2020) Capital Improvement Program (CIP) Mayor Kelly read Resolution R-15-3907 in its entirety. Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly expressed his appreciation to City Council for the planning of the improvements to the capital improvement projects. Mayor Kelly opened the public hearing at 9:17 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 9:17 p.m. Mayor Pro Tem Taylor expressed his appreciation to staff and City Council for paying as we go for projects without issuing any debt for infrastructure. Mayor Kelly stated this plan will be placed on the website, and he encouraged everyone to visit the website to view it. Councilmember Mogged stated, in his travels, he has seen what not taking a forward looking, proactive approach looks like. He then expressed his appreciation to City Council and staff. Mayor Kelly made a motion to approve Resolution R-15-3907. Councilmember Short seconded the motion. Councilmember Short stated if additional revenues become available, he would like for Roberts Road to be moved ahead in the schedule. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 6b Resolution R-15-3908 Consideration of appointments to the Colleyville Economic Development Corporation Mayor Kelly read Resolution R-15-3908 in its entirety. Mayor Kelly opened the public hearing at 9:21 p.m. City Council Minutes September 15, 2015 City of Colleyville Page 21 There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:21 p.m. Councilmember Short moved to approve Resolution R-15-3908, appointing Bradley Shields, Mark Slosson, and Amy Dowell to the Colleyville Economic Development Corporation Board of Directors. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 6c Resolution R-15-3909 Consideration of appointments to the Historical Preservation Committee Mayor Kelly read Resolution R-15-3909 in its entirety. Mayor Kelly opened the public hearing at 9:22 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:22 p.m. Mayor Pro Tem Taylor moved to approve Resolution R-15-3909, with the following appointments to the Historical Preservation Committee: Joe Dupree, Timothy Kelso, Jeffrey Moschel, Gigi Walker, and Gerald Ward, to a term expiring September 2017, and George Bond, to fill an unexpired term to September 2016. Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 6d Resolution R-15-3910 Consideration of appointments to the Library Board Mayor Kelly read Resolution R-15-3910 in its entirety. Mayor Kelly opened the public hearing at 9:25 p.m. City Council Minutes September 15, 2015 City of Colleyville Page 22 There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:25 p.m. Councilmember Wollin moved to approve Resolution R-15-3910 with the following appointments: Kay Newton, Place 1; Nancy Andrews, Place 3; Billie Tuttle, Place 5; Seanna Billinger, Alternate 1, and Joan Roberts, Alternate 2; and Cecilia Monacelli, President of the Friends of the Colleyville Public Library and Nancy Tuuling, President of the Colleyville Public Library Foundation to serve as ex-officio members with terms concurrent with their terms on each organization. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 6e Resolution R-15-3911 Consideration of appointments to the Metroport Teen Court Advisory Board Mayor Kelly read Resolution R-15-3911 in its entirety. Mayor Kelly opened the public hearing at 9:26 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:26 p.m. Councilmember Short moved to approve Resolution R-15-3911 with the following appointments: Rich Hendler and Linda Barton. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 6f Resolution R-15-3912 Consideration of appointments to the Parks and Recreation Advisory Board City Council Minutes September 15, 2015 City of Colleyville Page 23 Mayor Kelly read Resolution R-15-3912 in its entirety. Mayor Kelly opened the public hearing at 9:28 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:28 p.m. Mayor Kelly moved to approve Resolution R-15-3912, appointing youth sports association liaisons: Brenton Johnson, Colleyville Baseball Association; Brent Hines, Colleyville Girls Softball Association; Erika Davis Noble, Colleyville Lacrosse Association; and Patrick Dunagan, Colleyville Soccer Association to serve a term to September 2016 and Debra Minea to Place 1, filling the unexpired term to September 2016. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 5 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, and Jody Short Absent: 2 – Councilmembers Nancy Coplen and Chris Putnam 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 N. Timberline Drive, stated GCISD needs a bus for the disabled children since it was vandalized; master planning should be half acres only to keep Colleyville country; the Texas Disabilities regulator stated there is not a need for a five foot sidewalk, when a three foot wide sidewalk minimum is necessary; Colleyville is the best place to live because of the rural atmosphere; keep up with the regulations in Chapter 5 of the Land Development Code for tree preservation when widening Glade Road. 8. REPORTS Zoning Board of Adjustment Meeting Minutes - July 14, 2015 Monthly Financial Report - August 2015 There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 15, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3913 This resolution was not needed. City Council Minutes September 15, 2015 City of Colleyville Page 24 10. ADJOURNMENT There being no further business before the City Council, Mayor Kelly adjourned the City Council meeting at 9:36 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 5TH DAY OF OCTOBER 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary