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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
FEBRUARY 13, 2006
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of January 9, 2006 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. North Texas Regional Library System, Inc. (NTRLS) System Assembly Meeting Report
V. Board, Commission and Committee Informational Meeting
VI Open Meetings Act and The Public Information Act Training
VII. Policy review and discussion
A. Posting and Distribution of Materials Policy
B. Program Policy
VIII. Library Long Range Planning Process Update
IX. Friends of the Colleyville Public Library Report
X. Colleyville Public Library Foundation Report
XI. Suggested Items for Future Meetings
XII. Citizen Comments*
XIII. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, February 9, 2006, at
5:00 p.m.
~~€..,R~
Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
January 9, 2006
I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the
Colleyville Public Library Board to order at 7:04 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Susan Potter, Richard Roxburgh and Carol Wollin
Members absent: Bonnie Carroll
Alternates absent: Dennis Healy and Angie Guthrie-Madison
Ex-Officio Members present: Nancy Coplen, Susan Taylor and Ret
Stansberger
Ex-Officio Members absent: Steve Banta, Dr. Larry Darlage, Ginny Tigue and
Mayor David Kelly
Council Liaison Present: Tony Licata
Staff present: Mary Rodne
II. Approval of December 12, 2005 Minutes - A motion was made by Karen
Birkes and seconded by Carol Wollin to approve the December 12, 2005
minutes as amended. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library December
2005 Usage Statistics, for review and discussion. Patrons had checked
out a total of 10,403 items, 65 Colleyville residents registered for library
cards, library patron visits totaled 5,028, attendance for programs totaled
45 and volunteer hours totaled 89.75 hours. Rodne also noted that the
total circulation of library materials this year was 24% higher than the total
circulation of library materials last year at this time. It was also noted that
circulation was up 51 % over December 2003, the Library's opening year.
b. Donations
Director Rodne reported that the Library had received a total of $618.00,
$500.00 from an anonymous donor for the Adopt-A-Magazine program,
$18.00 from Nancy and Dennis Eytcheson for the Adopt-A-Magazine
program and $100.00 from Gerry and Marvin Hairgrove to use as needed,
in donations in December.
c. Programs
Director Rodne reported that registration for Youth Services Winter/Spring
2006 Programs would be starting on January 16, and that the programs
would be starting the week of January 24, 2006.
Director Rodne presented an update on the first North East Tarrant Reads
event, and noted that the committee would be meeting on Tuesday,
January 10, 2006.
IV. BOARD, COMMISSION AND COMMITTEE INFORMATIONAL MEETING
Library Director Rodne announced that the City of Colleyville was
sponsoring a Board, Commission and Committee Informational Meeting on
Tuesday, February 28, 2006, from 6:30 p.m. - 8:00 p.m. at the Colleyville
Center. Rodne noted that the Library would be setting up a display to
provide information about serving on the Library Board, and invited Library
Board members to be available at the Library's display throughout the
evening.
V. POLICY REVIEW AND DISCUSSION
A. Exhibit Policy
Director Mary Rodne presented the revised Exhibit Policy for review and
discussion. Richard Roxburgh made a motion to approve the policy as
presented and Pat Jones seconded the motion. Motion approved
unanimously.
VI. LIBRARY LONG- RANGE PLANNING UPDATE
Director Mary Rodne reported that the confirmation letter had been sent to all
committee members confirming the dates, time and location of the meetings
in December. Rodne noted that the first in a series of four Planning
Committee meetings was scheduled on Thursday, January 12, 2006, from
6:30 p.m. - 8:30 p.m., in the Library meeting room.
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Susan Taylor noted that The Verizon Foundation had presented a
$20,000 check to the Friends of the Library for the purchase of computers
and that the Friends of the Library were planning to hold another used book
sale in the spring of 2006.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Director Mary Rodne presented an update for President Ginny Tigue. Rodne
reported that final numbers for the mystery book-themed dinner and the
annual mailer would be discussed at the next meeting scheduled in February
2006 and that the Foundation planned to make a donation to the Library in
February.
IX. SUGGESTED ITEMS FOR FUTURE MEETINGS
It was noted that the Posting and Distribution of Materials Policy and the
Program Policy would be reviewed in February.
X. CITIZEN COMMENTS
None
XI. ADJOURN: A motion was made by Karen Birkes and seconded by Carol
Wollin to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 7:25 p.m.
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Colleyville
Public Library
January 2006 Web site Statistics
Page Hit Counts
Home: ~
New York Times Bestsellers: ~
Oprah's Book Club: ~
Independent Booksellers List: ~
Newbery Medal Winners: @
Caldecott Medal Winners: @
Pulitzer Prize: ~
Agatha Awards: @
Anthony Awards: ~
Rebecca Caudill Awards: ~
British Crime Writers' Assoc.: ~
Edgar Awards: ~
World Fantasy Awards: ~
Hugo Awards: ~
National Book Critics Circle: ~
RITA Awards: ~
Spur Awards: ~
Bram Stoker Awards: ~
ALA Best Books for Young Adults: ~
ALA Notable Books for Children: D!
Horn Book Picture Book Awards: ~
National Science Teachers Association: D:
Scientific America Young Readers Book Awards: ~
Calendar: 1355
Ready Reference: 1132
Directory: 1177
About: 1183
COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2005/2006
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 95,50 17.00 0.00 21,75 2,50 136,75
November 134,50 24.80 4.00 16,10 8,00 187.40
December 63,25 16,00 0.00 6,50 4,00 89.75
January 88,00 18,00 0,00 7,25 30.00 143.25
Februa 0,00
March 0.00
April 0,00
Ma 0,00
June 0.00
Jul 0,00
August 0,00
September 0,00
FY Total 381.25 75.80 4.00 51.60 44.50 557.15
OPEN MEETINGS ACT AND
THE PUBLIC INFORMATION ACT TRAINING
February 22, 2006 - 5:30 P.M. - 9:30 P.M.
Colleyville Center - 5301 Riverwalk Drive
5:30-6:00 p,m. Registration and Dining
6:00 - 8:30 p,m, Video Sessions (two hours)
Together attendees will view the videos prepared by the Attorney General's Office, on a large
projection screen.
. Open Meetings Act (one hour)-
This session will examine the Open Meetings Act covering a variety of related
topics including applicability of the Act, notice requirements, record keeping, and
penalties and consequences for failure to comply with theAct.
BREAK
. Public Information Act (one hour) -
This session will highlight the Public Information Act with discussion focu'sing on
mandated rights, duties and standards under the Act, and how privacy,
governmental efficiency and freedom of information must be balanced.
8:30-9:30 p.m,
Panel Discussion/ Question and Answer Session/Adjournment
A panel group will examine dilemmas governmental officers face when applying both the Open
Meetings Act and the Public Information Act. The panel will review the purpose and polices of
open government and how solutions can be achieved where no specific statuary answer is
readily available.
The following individuals have agreed to serve on the panel:
. Matthew Boyle (Colleyville City Attorney)
. Ann Diamond (Tarrant County District Attorney's Office)
The two attorneys will provide a local perspective on any legal interpretations
for the law. I am particularly looking forward to hearing the district attorney's
views on common mistakes and blunders local officials should avoid.
. Dave Lieber (Fort Worth Star- Telegram)
. Brett Shipp 0/'IFM-TV)
Both Mr, Lieber and Mr. Shipp will provide a very invaluable perspective into
the views of media and how officials often run afoul with public meetings and
information laws,
MEMORANDUM
To:
Library Board
From:
,# t2--
Mary E, Rodne, Library Director
Date:
February 09, 2006
Subject:
Colleyville Public Library Posting and Distribution of Materials
Policy - First Review
Attached is the Colleyville Public Library Posting and Distribution of Materials
Policy for your reference, Please review and note any suggested changes, so
we can discuss this policy at the meeting,
cce~
Texas
COLLEYVILLE
PUBLIC LIBRARY
o GENERALSTATEMENT
The Library uses bulletin boards and other display areas primarily to
promote its services and activities, As an extension of its mission to
provide access to information, the Library has a designated area that may
be used for the posting or distribution of community information on a
space available basis at the discretion of the Library Administration,
In accepting material for display, the Library does not endorse the
content of the material or the organization submitting the material.
It is the policy of the Library not to advertise commercial endeavors unless
the project is specifically related to the goals of the Library,
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the
Colleyville Public Library staff in the posting and distribution of materials,
o GUIDELINES
Items announcing and promoting Library, Friends of the Library, Library
Foundation and City of Colleyville programs will take precedence over
other community information.
All requests to post or distribute materials must be submitted for approval
to the Library Director during Library hours,
The Library Director must approve all items, Items posted or distributed
without the approval of the Library will be removed without notification,
Each item will be approved or disapproved on a case-by case basis;
approved items will be stamped approved, dated and initialed.
Posting and Distribution of Materials Policy
October 2003
1 of 3
Materials accepted for distribution:
The Library may accept, for display or distribution, announcements
of community events and flyers, newsletters and pamphlets
produced by local non-profit community organizations engaged in
educational, cultural, intellectual, and charitable activities, Public
announcements by other government entities and materials relating
to governmental services (Social Security, Postal Service, etc,) may
also be accepted,
The Library will not accept for posting or distribution:
Materials from an individual or a for-profit group, company, or
organization.
Campaign posters or literature for candidates or issues appearing
on the election ballot.
Materials that seek to persuade politically or religiously,
Fund-raising materials for any groups outside Colleyville, which do
not include City residents among their members,
Items of a personal nature such as notices about lost property, sale
of personal property or solicitations for work,
o IMPLEMENTATION
The size, appearance and quantity of materials to be distributed will be
taken into account in determining whether they can be posted or otherwise
made available, Limitations may include size, duration of the time for
posting, and/or the frequency with which material may be posted or
distributed by the same group,
Notices being posted and literature being distributed will clearly identify
the person or organization responsible for the contents,
The Library assumes no responsibility for the preservation or protection of
any item posted or distributed,
The saving of posters for later distribution to individual patrons is not
permitted,
Posting and Distribution of Materials Policy
October 2003
2 of 3
The Library Director is responsible for the administration of this policy, for
establishing administrative procedures for its implementation and for
making it available to the public,
Because space is limited, it may not always be possible to distribute or
post all materials that are acceptable under the above guidelines.
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Posting and Distribution of Materials Policy periodically, and reserve the right to
recommend changes at any time,
Posting and Distribution of Materials Policy
October 2003
3 of 3
MEMORANDUM
To:
Library Board
From:
Mary E. Rodne, Library Director
Date:
February 09, 2006
Subject:
Colleyville Public Library Program Policy - First Review
Attached is the Colleyville Public Library Program Policy for your reference.
Please review and note any suggested changes, so we can discuss this policy at
the meeting,
~M"^____""~'_'.__"____ ..__ w _....,..~.._._.".____..~__."u.____,__"_._..__.._--,._~.-~--- --.
ccece
Texas
COLLEYVILLE
PUBLIC LIBRARY
o GENERALSTATEMENT
The Colleyville Public Library sponsors programs to promote usage of its
collections, services and facilities, Programs are an extension of the mission
and goals of the Library and provide users with additional opportunities for
culture, education, information and recreation. The Library will strive to offer
a variety of programs for all ages that reflect the broad range of community
interests,
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance in programming
for the Colleyville Public Library,
o GENERAL PROGRAM GUIDELINES
. The Library will sponsor a variety of programs for children and adults of
all ages, with priority given to programs that promote reading and
literacy, the dissemination of information, provide recreation and the
appreciation of culture and the arts,
. All Library programs will be scheduled by the Colleyville Public Library
staff, who will determine the types of programs that are appropriate for
presentation at the Library, Library staff oversees performers and
presenters,
. The Library may co-sponsor programs with the Friends of the Colleyville
Public Library, the Colleyville Public Library Foundation, other City
departments, and community organizations.
. Library programs, generally, will be free and open to the public, The
Library may charge for supplies and materials that participants will keep,
. Library programs must be non-commercial in nature, A business person
or other professional may present a program, but it must be an
informational or educational program, The presenter may not solicit
business, or recommend a product or service,
Program Policy
October 2003
10f2
~______,_",>_",~,_,____"_'~_>""""_____"_"_'_"__'~__._~w,__"___,_,,_,__._,.__,,____,,,____""_-""M_-_--~'"._,_._._..__.M~m_"'_""_'
. The sale of products at a Library program is not allowed, with the
exception of the Friends of the Colleyville Public Library and the
Colleyville Public Library Foundation sponsored programs for fund-
raising purposes, at which products may be sold,
. Library staff will handle registration for Library programs. Staff will report
total registration numbers, but will not provide registration lists to
presenters or performers.
. Library staff will prepare flyers and press releases to promote Library
programs, Presenters and performers may not advertise or promote
Library sponsored programs without Library approval.
. The Library may provide a bibliography or a display of Library related
resources, if applicable, for presenters and performers to reference
during their programs,
. Performers or presenters, who do not comply with the guidelines
outlined in the Program Policy of the Colleyville Public Library, may be
denied permission to present future programs at the Library,
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Program Policy periodically, and reserve the right to recommend changes at any
time,
Program Policy
October 2003
20f2