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HomeMy WebLinkAboutCity Council-Minutes-7/28/2015 City of Colleyville Page 1 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, July 28, 2015 6:00 p.m. Executive Conference Room Third Floor, City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the Glade Road project 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 24, 2015, by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, July 28, 2015 Executive Conference Room Mayor David Kelly called the City Council Worksession to order on July 28, 2015, at 6:01 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Parks Manager James Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, and City Secretary Amy Shelley 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the Glade Road project City Engineer Jeremy Hutt presented this item and briefed the City Council. Chad Gartner, Design Consultant, TranSystems was present to answer any questions. Staff has identified the Glade Road Project in four phases: Phase 1=Bransford Road to Manning Drive; Phase 2=Manning Drive to Pool Road; Phase 3=Pool Road to Heritage Avenue; and Phase 4=the western City limits to Bransford Road. Councilmember Putnam asked staff if design parameters could be established within the design to work within the existing right-of-way. Engineer Hutt replied yes, the guidance can be provided; however, one issue may be unplatted lots which did not have right-of-way dedicated. He further explained some examples of the guidance that could be given to the design consultant. Councilmember Putnam asked staff about the consideration given to addressing the blind spot at Prestwick Park. Engineer Hutt replied yes, and one thing that has been considered is to off-set the turn lanes more to increase the site distance at this intersection. Councilmember Mogged asked staff about safety relative to the merge lanes at Heritage Avenue and Glade Road. Engineer Hutt replied the short merge is completely within traffic engineering design standards; however, it could be eliminated or extended to Roberts Road to allow vehicles more time to merge. City Council Minutes July 28, 2015 City of Colleyville Page 2 Councilmember Coplen stated the signage would need to be updated to accommodate the change in the turning lanes. Engineer Hutt stated the signage would be updated. Councilmember Short stated with a barrier at Roberts Road, the length of the merge lane will be shortened. Engineer Hutt stated the intent would be to get vehicles to merge prior to Roberts Road. Councilmember Putnam asked staff about the estimated cost savings with using the existing curb along the south side from Pool Road to Heritage Avenue. Engineer Hutt replied staff does not have the cost estimates based on design parameters; however, the design consultant will use City Council’s guidance with final design. Mayor Kelly asked staff if the costs include the roadway portion within the city limits of Hurst. Engineer Hutt replied yes, and an Interlocal Agreement with Hurst may be necessary to share these costs. Councilmember Putnam stated he did not believe Hurst was amenable to cost sharing. Engineer Hutt replied Hurst was not interested in building Glade Road at the time; however, the suggestion would be to eliminate the turn lane, if there is not a safety concern, to reduce some of the costs. Councilmember Putnam asked staff about the grand total of the Glade Road project. Engineer Hutt replied approximately $21.5 million. Councilmember Putnam asked staff about the full depth reclamation approach and the amenity trade-off with this approach. Engineer Hutt explained the cost comparison using the Reconstruction and Maintenance slide provided in the presentation. Councilmember Short asked staff if the Glade Road Comparison Chart compares the amenities. Engineer Hutt replied there are no trail or drainage improvements included. Mayor Pro Tem Taylor stated full reconstruction would be the better option based on the chart because of the long term maintenance options. Engineer Hutt concurred. Councilmember Mogged stated there are amenities not received during full depth reclamation. Engineer Hutt replied correct; however, items can be added to full depth reclamation if wanted. Councilmember Putnam asked staff if there were any flooding issues during the rains experienced in the spring in sections outlined in Phases 2 and 3. Assistant City Manager/Director of Public Safety Mike Holder replied the intersection at City Council Minutes July 28, 2015 City of Colleyville Page 3 Riverwalk Drive and Glade Road had an issue with water, but no significant road closures. Councilmember Mogged added there was water standing at sections outlined in Phase 3, but the streets were not closed. Councilmember Coplen concurred, and stated there was water coming across the grates, but no road closures. Mayor Kelly stated the phasing of the project is in place to pay cash for the construction, rather than issue debt. Engineer Hutt replied correct, to use available funding and no debt would be issued. Mayor Kelly asked staff if they need anything additional from City Council relative to Phase 1. Engineer Hutt replied not at this time since staff is still working with the consultant on some of the design details. He explained staff will bring forward Phase 1 final design. Mayor Kelly asked staff about what is needed for the other phases of the project. Engineer Hutt replied if the proposed phasing is approved, staff will incorporate it into the Five-Year CIP. He added this includes several final designs for Phases 2, 3, and 4, starting in FY 2016. He stated the scopes for design parameters would be established, and if City Council chooses to expedite a particular phase, or slow down a phase, staff can look at the funding scenarios to accomplish this. Mayor Kelly asked staff if Glade Road would be closed for four months until the Bluebonnet Drive at Glade Road intersection is complete. Engineer Hutt replied it would be closed for an extended amount of uncertain time. Mayor Kelly suggested moving Phase 3 ahead of Phase 2, as to ease the amount of construction fatigue to the residents along these sections of roadway, especially since SH26 construction will be taking place at the same time. Councilmember Wollin concurred, and stated she believes Phase 3 is a higher priority, given there are more accidents in this area. Councilmember Short asked City Council if there might be an opportunity to accelerate Phases 2 and 3, given the intersection at Bluebonnet Drive and Glade Road would be closed. Mayor Kelly stated he believes the residents will not be happy with continual construction. Councilmember Coplen stated when sections of Phase 3 were done a few years ago, the construction took longer than anticipated. Mayor Kelly stated the project was managed by TxDOT. He stated the best way to manage the project, will be to have some relief built into it. Councilmember Coplen asked City Council if we can move forward with the design of the roadway. Mayor Kelly replied yes, but he would like to try and minimize the impact on the residents along the roadway. City Council Minutes July 28, 2015 City of Colleyville Page 4 Councilmember Mogged asked staff if there are options to do one side of the roadway versus the other. Mr. Gartner replied it will depend on the shifting of the alignment, and applying asphalt versus concrete. Councilmember Mogged asked staff about mobilization and set-up between the phases. Engineer Hutt replied the projects are large enough to be beneficial to stand on their own. He stated staff did discuss combining Phases 2 and 3 in coordination with SH26 construction, but there will not be any additional charges for set-up. He added Phase 1 could be split into two sections, such as the Bransford Road intersection be one, and the roundabout at Riverwalk Drive and Glade Road being the next section. Councilmember Coplen asked staff how that would work with the available funding. Engineer Hutt replied it would work, since Phase 2 is set in 2018, but it could be moved into 2017, with the remainder of Phase 1. Mayor Pro Tem Taylor stated every home is going to have ingress/egress issues. He stated once you get past the construction, you are happy with the end result. Mayor Kelly stated there are no other road closures with any of the other phases of construction, with no good alternative routes to the commercial corridor. He stated he thought some relief to the residents might be necessary. Councilmember Wollin asked staff about how this phasing will coincide with the SH26 phasing. Engineer Hutt replied staff expects the SH26 project to let in December 2016. Mayor Kelly stated at similar times; however, we do not know if we will start on the north or south end of SH26. Councilmember Wollin stated having concerns about the passage of emergency vehicles. Councilmember Mogged asked staff about the splitting of the phases relative to the SH26 project. Engineer Hutt replied Phase 1 does have the natural option to be split, given the roundabouts at Bransford Road and Riverwalk Drive. Mayor Kelly asked staff if there are minimal improvements from Bransford to SH26. Engineer Hutt replied correct. Mayor Kelly asked staff if the staging could be done for the start of the Bransford Road roundabout, and the lowering of the roadway at Bluebonnet Drive and Glade Road. Engineer Hutt replied it almost lends itself as two projects. Mayor Pro Tem Taylor stated it appears assumptions are being made about phasing. Mayor Kelly stated the most recent example is the Pleasant Run Road project. Engineer Hutt replied the struggle is that the project is to construct a two- City Council Minutes July 28, 2015 City of Colleyville Page 5 lane roadway within a two-lane roadway, while trying to accommodate drainage under the roadway to minimize right-of-way impacts. He stated there is not enough roadway width to accommodate maintaining two lanes of traffic while constructing the roadway. Mayor Pro Tem Taylor stated there are sections of the roadway in which the project would not have to be completed at one time. He stated a final design will show how the project will affect the residents. He stated the greatest concern of hazard is in Phase 2, primarily between Montclair Drive and Bluebonnet Drive. He stated it will be an inconvenience, with whatever is done, but completing the project in the smallest footprint possible in the least intrusive way will be better. He stated he supported the existing phasing of the project. Councilmember Putnam stated he still has concerns with how solving a traffic problem has turned into a major public works redevelopment project. He stated it is a reasonable alternative point of view to think we have the ability to solve the traffic problem without this level of complexity and cost. He stated if we can simplify the way we look at the problem, then we can simplify the solution. He stated we should ground ourselves in the criteria for the balance of this project. Mayor Pro Tem Taylor stated there are noted concerns about the turning lanes along the roadway. Mayor Kelly stated the lowering of Bluebonnet Drive will not solve the traffic problems, it will only solve the back-up issue. He stated the traffic along Glade Road is only going to increase. He stated that is why the entire corridor was being looked at. Councilmember Coplen stated it is important to move forward with a design to determine what is or is not needed along the roadway. Councilmember Putnam stated unless you provide those design parameters now, we will be locked in to those parameters at design. Mayor Kelly asked City Council if they are comfortable with the proposed phasing. Councilmembers concurred. Councilmember Coplen asked City Council if we are supposed to be discussing those parameters. Councilmember Mogged stated he believed they would be going through these phases a bit more in the future to talk more about the amenities and such. Mayor Kelly stated knowing the phasing will help staff with the planning. Councilmember Short asked staff if the construction times for SH26 to Pool Road would be additive or happening at the same time. Engineer Hutt replied those days would not be added together, and staff would be looking for one contract to handle the mobilization for both sections. City Council Minutes July 28, 2015 City of Colleyville Page 6 Councilmember Short suggested waiting on the right-of-way acquisitions for Phase 4 until we are closer to the actual project, especially since it is not slated to begin until 2022. Engineer Hutt replied it is an option. Councilmember Mogged stated if the residents know what to expect in the final design it eliminates the uncertainties of the project. Mayor Pro Tem Taylor stated there are ways to allow the traffic to flow during construction, rather than using what is predetermined in the phasing. Engineer Hutt replied the phasing plan of the actual construction will be considered at that time, such as what can be closed down or freed up for access to allow for ingress/egress of traffic. Mayor Kelly stated it will be important to get with the residents ahead of time so that they understand the impacts ahead of time. Councilmember Short asked if moving the right-of-way acquisitions for Phase 4 needs formal City Council action to make that happen. Mayor Kelly stated it could be moved out. Mayor Pro Tem Taylor stated staff should begin to work with Hurst to know up front what their participation in Phase 4 will be. Mayor Kelly agreed. Councilmember Mogged stated if the packages are defined correctly, there is still flexibility to change. Mayor Kelly stated, at the final design, we would have to pay to change the plans. Mayor Pro Tem Taylor stated the roadway needs to be designed so that we can show the residents what is going to be done and how it will affect them. Mayor Kelly stated the plan, all along, was to show preliminary design, but it got interrupted for a bit last year. Mayor Kelly asked staff if there is adequate funding with Phases 2, 3, and 4. Engineer Hutt replied yes, with available or projected funding. Mayor Kelly recessed the worksession at 7:27 p.m. Mayor Kelly reconvened the worksession at 7:38 p.m. Mayor Kelly stated some design parameters to include are: 1) minimize right-of- way impacts; 2) minimize the impact to trees; 3) be flexible with sidewalk and trail widths; and 4) minimize the sidewalk/trail along the curb. Mayor Pro Tem Taylor stated he would like the sidewalk/trail to be minimized through Chelsea Park and Cranbrook area, which is the tightest area. He stated it may be better to split the sidewalk on each side. City Council Minutes July 28, 2015 City of Colleyville Page 7 Mayor Kelly asked staff if they need guidance for sidewalks on the south side. Engineer Hutt replied there is a five foot minimum for Glade Road; therefore, where four foot exists, it will be replaced with a five foot sidewalk. He stated where a five foot sidewalk currently exists, it will be maintained. Councilmember Putnam asked City Council if the hard right-of-way and tree impacts will be received. Mayor Kelly stated those impacts will be seen at the 60 percent stage of design. Mayor Pro Tem Taylor stated barrier curbs are the tightest footprint and consistent with what is already in place. Councilmember Putnam stated he did not believe that was the case if the sidewalk or trail was eliminated. Councilmember Coplen asked City Council where the unplatted properties are along the south side. Mayor Kelly stated along the south side where the sidewalk ends. Councilmember Short asked staff if a driveway could count as a passing area along the sidewalk, if a four foot sidewalk remained in place. Engineer Hutt replied there has been some debate about that, and that is why the code allows the existing four foot sidewalks to remain in place. Councilmember Wollin stated she would like to see the arborist report incorporated when trees are being considered to be removed. She stated it may help in making those decisions. Councilmember Coplen stated being in favor of adding trees along the way. Councilmember Wollin concurred. Councilmember Short asked Mr. Gartner if the wider pedestrian path is still on the north side of Bransford Road or if it is going to be on the south side. Mr. Gartner replied the designers are looking at the south side. City Manager Jennifer Fadden asked City Council if they are good with preserving the existing curb where possible. Mayor Kelly replied as long as the quality of the curb lasts. Councilmember Mogged stated especially in Phase 3. Mr. Gartner stated there are some site distance issues in Phase 4. Mayor Kelly asked staff about future worksessions. Engineer Hutt replied the 60 percent design for Phase 1 should be available in the fall. Mayor Kelly asked staff about the other phasing sections. Engineer Hutt replied prior to the execution of the design contract, early next fiscal year. City Council Minutes July 28, 2015 City of Colleyville Page 8 3. ADJOURNMENT There being no further business before the City Council, Mayor Kelly adjourned the City Council worksession at 7:57 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 18TH DAY OF AUGUST 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary