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HomeMy WebLinkAboutCity Council-Minutes-6/2/2015 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 2, 2015 City Council Chambers CITY COUNCIL PORTRAIT SITTING - 5:15 P.M. PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Discussion of the Glade Road project PC-2 Discussion of the Water and Sewer Rate Study PC-3 Discussion of repairs and improvements to the Bidault House PC-4 Discussion of the June 2, 2015, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville City Council Agenda June 2, 2015 City of Colleyville Page 2 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and duties of the city manager Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Bishop David Knight, Church of Jesus Christ of Latter-day Saints - Colleyville PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE Administration of the Oath of Office to Place 5 Councilmember Nancy Coplen, and Place 6 Councilmember Mike Taylor 3. RECEPTION FOR INCOMING CITY COUNCILMEMBERS 4. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3877 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of EnvironX Solutions Inc., for receiving the Presidential "E" Awards City Council Agenda June 2, 2015 City of Colleyville Page 3 6. ELECTION OF MAYOR PRO TEM 7. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3878 7a Approval of the minutes of the regular City Council meeting of May 12, 2015 7b Approval of the minutes of the Special City Council meeting of May 19, 2015 7c Approval of the disposal of obsolete and non-serviceable vehicles and equipment 8. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 8a Ordinance O-15-1956 Consideration of a zoning change from the R40 – Single Family Residential zoning district to the R20 – Single Family Residential zoning district on Abstract 1248, of the Thomas J. Polson Survey, located at 508 Black Drive, Case ZC15-008 8b Ordinance O-15-1957 Consideration of a zoning change from the CN – Neighborhood Commercial zoning district to the CPO – Professional Office zoning district on Lots 1-4, Block 1, of the C-D Subdivision, located at 6513 and 6515 Colleyville Boulevard and 1700 and 1704 Tarrant Lane, Case ZC15-009 9. RESOLUTION: READING AND PUBLIC HEARING 9a Resolution R-15-3879 Approving a request by Gilco Contracting, Inc. for a temporary use permit allowing the setup and operation of a concrete batch plant not to exceed 180 days at the Creekside at Colleyville residential development, Case GC15-002 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 11. REPORTS Colleyville Events Steering Committee Meeting Minutes - March 25, 2015 Planning and Zoning Commission Meeting Minutes - April 13, 2015 City Council Agenda June 2, 2015 City of Colleyville Page 4 12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 2, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3880 13. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 29, 2015 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, June 2, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on June 2, 2015, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Executive Director of Development and Infrastructure Chris Fuller, Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Human Resources Director Rachel Huitt, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Abra Nusser, Finance Manager Karen Hines, Communications and Marketing Director Mona Gandy, City Attorney Matthew Boyle, and City Secretary Amy Shelley PC-1 Discussion of the Glade Road project City Engineer Jeremy Hutt presented this item and briefed the City Council. Mayor Kelly asked staff if the design plans will come back to City Council once they are at 60 or 90 percent completion. Engineer Hutt replied yes, if City Council would like, staff will provide an update. Councilmembers concurred. Mayor Kelly asked staff if the plans will be available for the residents to see, similar to how the plans were shown for the Pleasant Run Road project. Engineer Hutt replied yes, the standard practice is to have a preconstruction public meeting with the residents and the consultant. Mayor Kelly asked City Council if they would like to reinitiate the design contract for Phase 1. Councilmembers concurred. Councilmember Mogged stated there are several items he would like revisited during this phase and that being the trail/sidewalk plan, or the southern approach option in Phase 1. Mayor Kelly stated additional right-of-way may be necessary. He then asked staff if that is something that can be considered. Engineer Hutt replied yes. He then asked City Council, for clarification, if the thoughts are to keep the north side as it is on the trail plan, or add a five foot or eight foot sidewalk on the south side. City Council Minutes June 2, 2015 City of Colleyville Page 2 Councilmember Mogged stated west of SH26 needs to be revisited to see if it makes sense to do anything. Engineer Hutt stated the consultant can spell this out in the details, with the right-of-way. Councilmember Putnam asked staff how the right-of-way plans look at this point, with the work that has been done to date. Engineer Hutt replied it does not exist at this time. He added he believes staff will know better about the right-of-way needs when the plans are at 60 percent complete. Councilmember Putnam asked staff if we could pause then to see where it all falls. Mayor Kelly and City Manager Jennifer Fadden replied yes. Councilmember Mogged asked staff about the road or lane width for Phase 1. Engineer Hutt replied he believed the widths vary and are approximately 28 feet; however, he would have to follow up with City Council. Councilmember Mogged asked staff about what has been done to ensure, from a safety standpoint, that we have addressed roadway hazards. Engineer Hutt replied the consultant looked at the accident data for several years, and used the data to see what a turn lane, or other feature, could do to resolve those hazards, and incorporated that data into those recommendations. Mayor Kelly asked City Council if they are good with moving forward with Phase 1. Councilmembers concurred. Mayor Kelly suggested having a worksession to discuss the remaining sections of Glade Road. City Manager Jennifer Fadden stated staff would provide an agenda item to discuss future dates for the worksession. Councilmember Short asked staff if there have been any additional thoughts to having a public meeting to discuss the design. Councilmember Putnam added he thought when the design was at 60 percent completion, the residents that would be impacted from a right-of-way point of view would be met with, but not necessarily a public meeting. Engineer Hutt replied there are two different documents, the 60 percent completion of plans to be brought back to City Council for review, and the right-of-way plans, which would not be brought forward in a public meeting. Councilmember Putnam concurred. Mayor Kelly stated normally when the preconstruction construction documents are ready, there would be a public meeting and all property owners impacted, or anybody else who wishes to attend, would come to see those documents. Councilmember Short asked City Council if anyone else is interested in doing another public meeting, to get the citizens back on board with the project. Councilmember Putnam replied he would be. Councilmember Mogged stated there would need to be something to show them. City Council Minutes June 2, 2015 City of Colleyville Page 3 Councilmember Putnam stated City Council voted unanimously for Phase 1; therefore, it should be finished. Mayor Kelly concurred. Councilmember Short stated there have been some concerns about the timing of the project, and maybe incurring some debt to be able to get the project done sooner. Mayor Kelly stated those items can be discussed during the worksession. PC-2 Discussion of the Water and Sewer Rate Study Public Works Director Bob Lowry presented this item and briefed the City Council. Councilmember Mogged asked staff, in today’s numbers, where is Colleyville proportionally with the peer cities. Director Lowry replied Colleyville is still on the lower half of the scale. Mayor Pro Tem Taylor asked staff why Grapevine is so low. Director Lowry stated they produce 25 percent of their own water, with their own water plant. Councilmember Putnam asked staff if the TRA increase is about 10 percent of the revenue number. Director Lowry replied it is actually more than that, of the $21.00 water increase, $3.05 is due to the TRA increase for a four year period; and for the wastewater, of the $3.32 increase, $1.70 is due to the TRA increase. Mayor Kelly asked staff if only 27 percent of the projects are to be completed, what is the risk to the system over 20 years. Director Lowry stated there are some lines that need to be replaced or upsized, but he would expect the maintenance crews would be working 24/7 trying to keep up with operations. Mayor Kelly asked staff if it is less or more expensive to do a capital project renovation versus doing repairs on a constant basis. Director Lowry stated it is much more cost effective to do a timely replacement of the system to avoid catastrophic failure. Mayor Kelly stated there is a hybrid funding model with variable revenues from projects, but asked if we are moving toward more of a fixed model. Director Lowry replied in a perfect world, the base rate would cover the fixed costs of operation. He added the variable costs are electricity, since the longer the pumps run, the more electricity is being used to pump the water. Mayor Kelly stated if there are drought conditions in which watering restrictions are placed upon us, there will then be a limit in water revenue for capital projects. Director Lowry concurred. Mayor Pro Tem Taylor asked staff what would be done when a substandard line is broken, would it be replaced at that time with the standard line, or would another City Council Minutes June 2, 2015 City of Colleyville Page 4 substandard line be put back in place. Director Lowry replied service would be restored first and foremost with a local repair, and depending on available resources, if it can be done, the line will be replaced, especially if it was installed improperly. Mayor Pro Tem Taylor stated we are beginning to look and run like a business model. He stated if we are going to remain competitive in this line of service, we have to make the investment. Director Lowry stated a proactive approach is dependent upon the reactionary events, and we must ensure customers continue to receive quality water every day. Mayor Kelly asked staff if these capital projects, and all other projects, can be done in the next five years. Director Lowry replied we are stretched to do what we are currently doing. Councilmember Short asked staff what were in the $18 million worth of projects slide, compared to two slides later, $33 million. Director Lowry replied the consultant suggested doing the projects in phases; therefore, the $18 million only includes half of the projects. City Manager Jennifer Fadden explained that City Council wanted to know what it would take to fund all of the near term projects. Councilmember Putnam asked staff what would happen to the subsidy percentage if we funded the capital improvements but did not pass the TRA rate increase. Director Lowry stated he would have to recalculate, but it would certainly be lower with less revenue. Mayor Kelly added we used to absorb the TRA rate increases; however, we could not maintain our 1.20 debt ratio coverage without going into default. Assistant City Manager/Chief Financial Officer Terry Leake explained that the last time it was adopted was 1989, and the City kept absorbing the rate increases for the first 2,000 gallons for water and wastewater. Mayor Pro Tem Taylor asked staff if the pipe wears out faster with the increase in the pipe size due to the growth in the community. Director Lowry replied the wear on the pipe depends on the materials used for the pipe construction, not because of the volume that goes through it. Mayor Pro Tem Taylor asked staff about the factor of the pressure at the end of the line. Director Lowry replied it is both pressure and volume factors. Mayor Pro Tem Taylor asked staff if fire safety standards are still adequate. Director Lowry replied according to the study, the recommendation is a new elevated storage tank. He added staff is going to install gauges in that part of the system to evaluate the true flow, volume, and pressure which may help to evaluate the actual need for the elevated storage tank. He added staff has found it may be possible to put the storage tank discussion at the end of the five year capital project list so two years’ worth of data is collected to determine if there is an actual need. City Council Minutes June 2, 2015 City of Colleyville Page 5 Mayor Kelly stated there are increases in cost due to the growth in population in this region, which requires more capital outlay. Councilmember Mogged stated it costs more to fix when things are broken. Mayor Kelly stated the communication is put in place now for the rate increase in December, which is the same model we follow for all rate structure changes. PC-3 Discussion of repairs and improvements to the Bidault House Public Works Director Bob Lowry presented this item and briefed the City Council. Mayor Kelly asked staff if the interior abatement has to be done. Director Lowry replied the interior can be done later, as long as the doors and windows are kept closed. Mayor Kelly asked staff if the original cost estimates were done in 2013. Director Lowry replied the original cost estimates were done in 2012, and additional work was added to the widow’s walk. Councilmember Hart asked staff if there is a better roofing besides the 30 year roof, or is there any value in adding that. Director Lowry replied there is a lifetime warranty shingle, but the price is not worth it. Councilmember Wollin asked staff if any of these improvements will affect the historical designation. Director Lowry stated it is a state historical designation, but the interior has been changed significantly; therefore, it could not be placed on the national registry. Councilmember Mogged asked staff about the long range plan for the facility. Mayor Kelly replied it was originally purchased to preserve history in Colleyville. He added there are no plans, other than to restore the exterior of it. He stated many have asked to have their wedding photos done on site. Councilmember Hart stated it was a significant cost to bring the interior up to ADA requirements. Councilmember Mogged stated the question needs to be asked if this is a place, worth pursuing, or more suited to a historical society, or maybe releasing back to the market. Mayor Pro Tem Taylor stated the wedding business has picked up, and with so much coming online, he would hate to strike it, at this point, as some of these other things are happening and maturing. City Council Minutes June 2, 2015 City of Colleyville Page 6 Councilmember Putnam stated there are a lot of other priorities that need to be addressed, so the balance between the nostalgic and historical value and the cost to restore it, as opposed to other things we need to do, are out of balance. Mayor Kelly stated items have been purchased, for the historical value, and their future use decided later. Director Lowry stated the recommended source of funding is the Park Tomorrow Fund. Mayor Kelly stated we at least need to get the outside looking good. Councilmember Putnam stated the value is in the land itself. Mayor Kelly stated the house itself has value too. Councilmember Hart asked staff how long the maintenance would last. Director Lowry replied the exterior painting would need to be redone, since it weathers quickly. Councilmember Hart stated the property is a great asset and it can be turned into something. He stated he believed the value of the property has gone up. Mayor Kelly stated several years ago the Turk barn was purchased and reassembled. He stated it has an era of life to show how things were and many come to visit it. Councilmember Putnam stated those items get used in the parks, but there is really no practical use for this property today, other than wedding photos. Councilmember Mogged stated he is just not seeing the vision for the property, at least down the road. Councilmember Short stated, relative to the operations of the City, there are items we all could put at the top of the priority list. He stated, relative to the total budget, it is worthwhile to preserve a part of Colleyville history. Mayor Pro Tem Taylor stated nothing has been done to make it a viable site. He added he supports it. Councilmember Wollin stated the funding for this is not coming from the operating funds or from the taxpayers, it will come from the Parks Tomorrow Fund. City Manager Jennifer Fadden stated it is not designated as a park, and it cannot be not be used from that funding source. Councilmember Mogged stated a vision needs to be developed for the property, and if there is nothing there for it, it needs to be put up for sale. Mayor Pro Tem Taylor agreed, but he would rather a vision be found for it. Councilmember Mogged stated maybe part of this is to initiate the vision. City Council Minutes June 2, 2015 City of Colleyville Page 7 Councilmember Short stated there is a report, which indicates how to implement the property. Mayor Kelly stated this is the time to implement the report, but currently the property is just sitting there decaying. Councilmember Putnam stated it does not get us any further, and it does not move us to the vision of what it can be or could be. Mayor Kelly stated these improvements are to protect an asset. Councilmember Putnam stated he would hate to spend the money on it, and then not discuss the future uses. City Manager Jennifer Fadden asked City Council if they would like the Historical Preservation Committee to make a recommendation about the property. Councilmembers agreed. City Manager Jennifer Fadden stated a consultant has provided potential uses for the property. Mayor Pro Tem Taylor stated there are some people, who have some passion for history. Mayor Kelly stated once it is gone, it is gone. Mayor Kelly asked City Council if they are good with moving forward with the repairs. Director Lowry added there are some urgent repairs that need to be done. City Manager Jennifer Fadden asked staff of the itemization of the tasks to complete on the property, are any of these optional, or are some more urgent than others. Director Lowry stated the old garage could be left up for now, and the original garage door would not have to be replaced right now. Councilmember Hart stated this is an asset that has needs to be done now. Mayor Pro Tem Taylor stated this list needs to be moved forward to a vote. He stated it should not be left to decay. Mayor Kelly asked City Council if they prefer the 30 year shingles. Mayor Pro Tem Taylor stated being good with the 30 year shingles. City Manager Jennifer Fadden stated the funds will need to be appropriated, and a contract will need to be moved forward in the form of a resolution. Councilmember Wollin asked staff if this vendor has worked on historical properties before. Director Lowry replied yes. PC-4 Discussion of the June 2, 2015, City Council regular agenda items Mayor Kelly explained the resolution for the batch concrete plant in that it is being considered only because the applicant wants to have the plant on site for 180 days versus 30 days. Mayor Kelly adjourned the Pre Council meeting at 6:49 p.m. City Council Minutes June 2, 2015 City of Colleyville Page 8 The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:46 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Executive Director of Development and Infrastructure Chris Fuller, Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Parks Manager James Hubbard, Human Resources Director Rachel Huitt, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Community Development Director Abra Nusser, Communications and Marketing Director Mona Gandy, City Attorney Matthew Boyle, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and duties of the city manager Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Minutes June 2, 2015 City of Colleyville Page 9 Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074 – Personnel, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:49 p.m. and reconvened at 6:50 p.m. INVOCATION: Bishop David Knight, Church of Jesus Christ of Latter-day Saints - Colleyville PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE Administration of the Oath of Office to Place 5 Councilmember Nancy Coplen, and Place 6 Councilmember Mike Taylor City Secretary Amy Shelley administered the Oath of Office to Place 5 Councilmember Nancy Coplen, and Place 6 Councilmember Mike Taylor Mayor Kelly welcomed Place 5 Councilmember Nancy Coplen, thanked Councilmember Tom Hart for his service to the City, and welcomed Place 6 Councilmember Mike Taylor. Mayor Kelly recessed the regular City Council Meeting at 7:52 p.m. for a reception for Councilmembers Nancy Coplen and Mike Taylor. 3. RECEPTION FOR INCOMING CITY COUNCILMEMBERS Mayor Kelly reconvened the regular City Council Meeting at 8:07 p.m. 4. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3877 Mayor Kelly read Resolution R-15-3877 in its entirety. Public Works Director Bob Lowry presented this item and briefed the City Council. Mayor Kelly stated the purchase of this property will provide a gateway to the Cotton Belt Trail and will ensure no office building is constructed on the property. Mayor Kelly opened the public hearing at 8:10 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:10 p.m. City Council Minutes June 2, 2015 City of Colleyville Page 10 Mayor Pro Tem Taylor moved to approve Resolution R-15-3877. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Nancy Coplen, and Jody Short 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Wollin announced and explained the Library’s 2015 Summer Reading Program to be kicked off on Friday, June 5, 2015 from 6:00 p.m.- 8:00 p.m. at the Library. She stated the program will culminate with the grand finale, to be held from 5:30 p.m. – 8:30 p.m. on Friday, July 31, 2015. Councilmember Wollin announced and explained the Red, White & Sousa event to be held on Friday, June 26, 2015, beginning at 8:00 p.m. with the gates opening at 6:30 p.m., and the gourmet food trucks will start serving at that time, at Colleyville Center, located at 5301 Riverwalk Drive. Councilmember Short announced the 18th annual Colleyville Lions Club xSightment Run to be held Saturday, June 6, 2015, at Colleyville Center, 5301 Riverwalk Drive with the one-mile Fun Run/Walk to start at 7:30 a.m. and the 5K Run to begin at 8:00 a.m. He encouraged everyone to come out and participate. Proclamation in recognition of EnvironX Solutions Inc., for receiving the Presidential "E" Awards Mayor Kelly and Economic Development Director Marty Wieder recognized Steve Sinunu, President/CEO of EnvironX Solutions Inc., Colleyville, for receiving the Presidential "E" Award, which recognizes companies who have made significant contributions to U.S. exports, which are critical to America’s economic dynamism and leadership. 6. ELECTION OF MAYOR PRO TEM Mayor Kelly stated, in accordance with the City Charter, a Mayor Pro Tem is elected annually to serve for one year. Mayor Kelly opened the floor for nominations. Councilmember Mogged moved to elect Mayor Pro Tem Mike Taylor. Councilmember Short seconded the motion. City Council Minutes June 2, 2015 City of Colleyville Page 11 The motion carried with the following vote: Aye: 6 – Mayor Kelly, Mayor Pro Tem Taylor and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Nay: 1 – Councilmember Chris Putnam 7. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3878 7a Approval of the minutes of the regular City Council meeting of May 12, 2015 7b Approval of the minutes of the Special City Council meeting of May 19, 2015 7c Approval of the disposal of obsolete and non-serviceable vehicles and equipment Mayor Kelly read Resolution R-15-3878 in its entirety. Mayor Kelly opened the public hearing at 8:23 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:23 p.m. Councilmember Wollin moved to approve Resolution R-15-3878. Councilmember Putnam seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 8. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 8a Ordinance O-15-1956 Consideration of a zoning change from the R40 – Single Family Residential zoning district to the R20 – Single Family Residential zoning district on Abstract 1248, of the Thomas J. Polson Survey, located at 508 Black Drive, Case ZC15-008 Mayor Kelly read the caption of Ordinance O-15-1956. City Council Minutes June 2, 2015 City of Colleyville Page 12 Community Development Director Abra Nusser presented this item and briefed the City Council. Mayor Kelly opened the public meeting at 8:26 p.m. David Myers, representative of the property owner, presented this item and briefed the City Council. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:27 p.m. Mayor Kelly asked staff about Ford Drive. Director Nusser replied it is a 30 foot access easement, is it not public right-of-way. Mayor Kelly asked staff if it will have to be maintained. Director Nusser replied correct, the applicant is not proposing any changes to this easement. Mayor Kelly asked staff if the building setback requirements will be met with the existing easement. Director Nusser replied correct. Councilmember Short asked staff about the right-of-way issue related to the property to the south on Black Drive, and if this request will offer any opportunities to address that. Director Nusser replied there is a possibility staff can look at that with the plat. City Manager Jennifer Fadden explained that City Council approved a right-of-way encroachment agreement for the property located at 509 Black Drive and staff will include those details for the second reading. This was a first reading; therefore, City Council did not take any action. 8b Ordinance O-15-1957 Consideration of a zoning change from the CN – Neighborhood Commercial zoning district to the CPO – Professional Office zoning district on Lots 1-4, Block 1, of the C-D Subdivision, located at 6513 and 6515 Colleyville Boulevard and 1700 and 1704 Tarrant Lane, Case ZC15-009 Mayor Kelly read the caption of Ordinance O-15-1957. Community Development Director Abra Nusser presented this item and briefed the City Council. Mayor Kelly opened the public meeting at 8:32 p.m. Ken Green and Jerry Pederson, applicants, presented this item and briefed the City Council. City Council Minutes June 2, 2015 City of Colleyville Page 13 There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:33 p.m. Mayor Pro Tem Taylor asked Mr. Green regarding if the conceptual site plan is what is being proposed and if he would be good with tying this site plan to the approval of the zoning request. Mr. Green replied yes, this is how the property would be constructed. Mayor Kelly stated a site plan cannot be tied to a straight zoning change request. Mayor Kelly asked staff if the denial is an administrative technical non-compliance. Director Nusser replied correct, it is not consistent with the future land use plan. Mr. Pederson stated the buildings can be constructed; however, the uses are not currently available in the existing zoning designation. He stated they have medical office tenants. Mayor Kelly asked staff if medical office uses are something that is being considered to attract residents and restaurant uses. Economic Development Director Marty Wieder replied if a signal light was going to be placed at Colleyville Boulevard and Tarrant Lane, retail uses would make more sense. He stated given the surrounding property uses, medical office is a good fit for the subject property. He stated medical office uses will also help increase the daytime population which in turn helps the current and future restaurants. This was a first reading; therefore, City Council did not take any action. 9. RESOLUTION: READING AND PUBLIC HEARING 9a Resolution R-15-3879 Approving a request by Gilco Contracting, Inc. for a temporary use permit allowing the setup and operation of a concrete batch plant not to exceed 180 days at the Creekside at Colleyville residential development, Case GC15-002 Mayor Kelly read Resolution R-15-3879 in its entirety. City Engineer Jeremy Hutt presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:40 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:40 p.m. City Council Minutes June 2, 2015 City of Colleyville Page 14 Councilmember Wollin asked staff about the construction hours. Engineer Hutt replied the construction hours are Monday through Friday, from 7:00 a.m. to 6:00 p.m. and Saturday from 8:00 a.m. to 4:00 p.m. Councilmember Mogged asked staff about the notification of residents. Engineer Hutt replied there was a different process in place before the regulations were changed when the original batch plant was requested; therefore, the current regulations do not require a notification to the residents as done for a special use permit. Mayor Kelly moved to approve Resolution R-15-3879. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, spoke regarding the fountain at the Preservation development; the preservation of Glade Road, the preservation of old homes; the friendly atmosphere of Colleyville; and the preservation of trees; the number of police officers; and the bar ditches along Bransford Road. Bobby Lindamood, 4913 Jim Mitchell Trail West, spoke regarding the sidewalks and trails along Glade Road; debt; eminent domain purchases; and he offered his services to the City to oversee contracts related to construction projects. 11. REPORTS Colleyville Events Steering Committee Meeting Minutes - March 25, 2015 Planning and Zoning Commission Meeting Minutes - April 13, 2015 There was no discussion of this item. 12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 2, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3880 This resolution was not needed. 13. ADJOURNMENT City Council Minutes June 2, 2015 City of Colleyville Page 15 There being no further business before the City Council, Mayor Kelly adjourned the meeting at 8:51 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 16TH DAY OF JUNE, 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary