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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-1/9/2006 (2) city Of ilC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 9, 2006 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. I AGENDA I I NUMBER AGENDA ITEM 1. Call to order 2. Approval of the November 7, 2005 Parks and Recreation Advisory Board Minutes 3. Discussion and Consideration of Eagle Scout Project - Shehzad Bharwani 4. Introduction of Parks and Recreation Advisory Board members appointed for the term December 2005 - 2007 5. Discussion and Consideration of Parkland Dedication Fund Budget FY 2006 - FY 2010 and Voluntary Park Fund Budget FY 2006 - FY 2010 6. Discussion and Consideration of CIP Trail/Sidewalk Budget FY 2006 - FY 2010 7. Recreation, Athletics, Tennis and Seniors' Reports 8. Park Operations and Capital Improvement Status Reports 9. Citizen comments/presentations regarding items not on the agenda* 10. Adjournment *(ThiS time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) f' . . I certify that the above agenda was posted on the bulletin board at City Hall on January 6, 2006: .;-4~'- city Of p~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, November 7, 2005 6:30 p.m. Bob Leininger called the meeting to order at 6:32 p.m. on Monday, November 7,2005 at the Parks and Recreation office. ROLL CALL: Bob Leininger, Connie Hampton, Pete Riis, Steve Dalri, Vince Rosen, Nancy Coplen, Councilperson Tom Hart and Councilperson Rich Hendler ABSENT: Pat Horn STAFF: Monica Walsh, Director of Parks and Recreation, Craig Dishman, Recreation Supervisor and Dixie Smith, Administrative Secretary 1 . Call to Order 2. Approval of the October 3, 2005 Parks and Recreation Advisory Board Minutes Steve Dalri moved to approve the October 3, 2005 minutes with two noted corrections, the addition of Steve Dalri to roll call and the correction of the date in the first line of the minutes to read October 3, 2005. Vince Rosen seconded the motion. The vote was unanimous. 3. Discussion of former City Hall Property Monica Walsh, Director of Parks and Recreation, reported to the Board the cost estimate of removal of the building, removal of the asphalt material and spreading topsoil over the area, laying sod and installing an irrigation system. The cost estimate is approximately $115,000. Due to mold and asbestos, the largest portion of the cost is the removal of the building. Parks and Recreation Advisory Board Meeting November 7,2005 Page 2 4. Recreation, Athletics, Tennis and Senior's Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. The Haunted Trail was held on October 22 and was very successful. Staff researched expanding recreation programs by adding adult leagues for volleyball, tennis, soccer and softball and reported back to the Board. Steve Dalri made a motion that staff pursue adult tennis leagues and adult sand volleyball leagues as an expansion of the City's recreation programs. Pete Riis seconded the motion. The vote was unanimous. 5. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 6. Adjournment Connie Hampton moved to adjourn at 7:29 p.m. Steve Dalri seconded the motion. The vote was unanimous. Respectfully submitted and approved: r--... . -.0 I A)~/~u . \~~rtL-) Dixie S: Smith, Administrative Secretary " Ll .;................................ ...... ':>::::. ~ .,.l' ...~...rn./"\ -- ~ CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting Agenda # 1/9/2006 3 colleyville parks and recreation . . Department: Parks and Recreation Subject: Discussion and Consideration of Eagle Scout Project - Shehzad Bharwani Shehzad Bharwani of Troop 758 will present his project to clean and repaint the restrooms at City Park. [8J Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION ..........;..........~..;"""/;'/ , -- ~ colleyville parks and recreation Meeting 1/9/2006 Agenda # 4 . . Department: Parks and Recreation Subject: Introduction of Parks and Recreation Advisory Board members appointed for the term December 2005 - 2007 On December 13, 2005 City Council approved the following appointments to the Parks and Recreation Advisory Board: Place 2 Place 6 Place 8 Connie Hampton (incumbent) Bob Leininger (incumbent) Pete Riis (incumbent) There are two vacancies to be filled, Place 1 (term: December 2004 - 2006) and Place 4 (term: December 2005 - 2007). ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation [8J Information Only Page Lor 1 CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 1/9/2006 Agenda # 5 . . Department: Subject: Parks and Recreation Discussion and Consideration of Parkland Dedication Fund Budget FY 2006 - FY 2010 and Voluntary Park Fund Budget FY 2006 ;- FY 2010 Staff will review the proposed FY 2006 - FY 2010 Parkland Dedication Fund and Voluntary Park Fund budgets. These budgets shall address the development needs of the City within the financial constraints available to the Funds. The Parks and Recreation Advisory Board shall identify the projects to be undertaken by the Funds and include proposed methods and the expected costs of implementation. After the Parkland Dedication Fund and Voluntary Park Fund budgets are reviewed by the Parks and Recreation Advisory Board, they must be approved by the City Council. Staff will provide an overview of current and future park projects, including master plans and cost estimates and review the priorities established and recommended by the Parks and Recreation Advisory Board at their August 1, 2005 meeting (see attached report). For the Board's information, the proposed Parkland Dedication Fund Budget is included. In FY 2006 funding is being allocated for the following projects: . Cotton belt Trail II . Log Barn . McPherson Park Phase I . Castleton Trail . Park Property $ 132,000 $ 175,000 $ 555,000 $ 26,000 $ 537,000 The revenue estimates are derived from developers paying parkland fees. ACTION TO BE TAKEN D Discussion Only D Procedural Change [8J Possible City Council Policy Recommendation D Information Only Page Lor 9. Discussion and Consideration of Parkiand Dedication Fund Budget FY 2006 - FY 2010 and Voluntary Park Fund Budget FY 2006 - FY 2010 Page 2 of 5 The proposed Parkland Dedication Fund budget proposes $132,000 in FY 2006 for the Cotton belt Trail, Phase II. This is additional monies needed for design opportunities. The total cost estimate for this section is $509,000. Staff should receive notification on this grant early this year. The proposed Parkland Dedication Fund budget proposes $175,000 in FY 2006. The Log Barn has been relocated to McPherson Park. At their December meeting the Historical Preservation Committee voted that the Log Barn be permanently located at McPherson Park. The barn was donated by a developer in the city to be renovated. The cost for renovation is approximately $175,000. The proposed Parkland Dedication Fund budget proposes $555,000 in FY 2006 and $300,000 in FY 2007 for McPherson Park Phase I which includes a walking trail, picnic and playground areas, entry road, fishing pond, unstructured play areas, recreation amenities and pavilion with a restroom. McPherson Park Phase I is priority number 1 of the Parks and Recreation Advisory Board. The total cost of this project is approximately $1.9 million with proposed funding allocations from CEDC ($638,000), Parkland Dedication ($855,000) and Voluntary Park Funds ($500,000). The proposed Parkland Dedication Fund budget proposes $26,000 in FY 2006 for the Castleton Trail which is a .5 mile long 10' wide trail extending from John McCain Road to the Cotton belt Trail. The total cost for the project is approximately $145,000 with funding allocation from FY 2006 CEDC funds for $80,000, FY 2006 Sidewalk Fund for $9,000 and developers' contribution of $30,000. The proposed Parkland Dedication Fund budget proposes $537,000 in FY 2006 for the purchase of parkland. The purchase of parkland is priority number 3 of the Parks and Recreation Advisory Board. Park Property proposed for purchase is located next to the church recently purchased for a Senior Center. Also with our current 190 acres of publicly owned parkland, we have a deficit of 20 acres in meeting the Comprehensive Parks, Recreation and Open Space Master Plan needs. Taking into account the acquisition of these 2.6 acres from this transaction, coupled with the previous 9.02 acre purchase for the Senior Center, we will reduce the deficit to only 8.3 acres. Making over a fifty percent reduction in parkland deficit is a major step in meeting the Comprehensive Parks, Recreation and Open Space Master Plan objectives. The proposed Parkland Dedication Fund budget proposes $20,000 in FY 2007 for the Webb House Trail. This trail will connect the Bransford Park Trail to the Cotton belt Trail. The total cost of this project is approximately $140,000 with funding allocation from FY 2007 CEDC Fund. Discussion and Consideration of Parkland Dedication Fund Budget FY 2006 - FY 2010 and Voluntary Park Fund Budget FY 2006 - FY 2010 Page 3 of 5 With limited funds and multiple projects, the recommended five-year plan does not provide sufficient resources for every project identified as a priority of the Parks and Recreation Advisory Board or the City Council. For the Board's information, the proposed Voluntary Park Fund budget FY 2006 - FY 2010 is included. In FY 2006 funding is being allocated for the following projects: . Ballfield Renovations . Dugout Shade Cloth Replacement . MUSCO Control Link - City Park . McPherson Park Phase 1 $ 80,000 $ 19,000 $ 13,000 $ 300,000 The revenue estimates are derived from citizens who pay $2.00 to the fund on their monthly water bill. The proposed Voluntary Park Fund budget proposes $80,000 in FY 2006 for six baseball fielas and $60,000 in FY2007 for three softball fields renovated at City Park. Ballfields are in an unsafe condition with transition areas, from grass infield areas to skinned areas, differing in grades of up to three (3") inches. These infield lips create bad hops for ground balls and are tripping hazards for players. Renovation will remove these lips creating a smooth and flush infield transition area; thus improving play and safety of players. The proposed Voluntary Park fund budget proposes $19,000 in FY 2006 for replacing the dugout shade cloths at City Park's ballfields. Existing dugout shade cloths are worn from exposure to various weather elements, torn at connection points, ripped from high winds, and in some cases, damaged by vandalism. Replacing dugout shade cloths will improve overall aesthetics of City Park ballfields and provide enhanced shade for coaches and players. The proposed Voluntary Park Fund proposes 13,000 in FY 2006 for installing a MUSCO light control system at City Park. This equipment allows City staff to directly manage all lighting systems and schedules using the Web or the control link support staff. Once installed, this system will save labor costs by eliminating the need for a staff employee to turn on/off lights during the baseball and softball seasons. Furthermore, this system will save energy costs by allowing the City to control operation of designated lights when needed. This system will control sports lighting, security lighting, parking lot lighting and any other devices that can by electrically operated. Discussion and Consideration of Parkland Dedication Fund Budget FY 2006 - FY 2010 and Voluntary Park Fund Budget FY 2006 - FY 2010 Page 4 of 5 The proposed Voluntary Park Fund proposes $300,000 in FY 2006 and $200,000 in FY 2007 for McPherson Park Phase I which includes a walking trail, picnic and playground areas, entry road, fishing pond, unstructured play areas, recreation amenities and pavilion with a restroom. McPherson Park Phase I is priority number 1 of the Parks and Recreation Advisory Board. The total cost of this project is approximately $1.9 million with proposed funding allocations from CEDC ($638,000), Parkland Dedication ($855,000) and Voluntary Park Funds ($500,000). The proposed Voluntary Park Fund budget proposes $50,000 in FY 2007 for L.D. Lockett house improvements. The Department continues to request improvements to the L.D. Lockett House, as this is the only indoor city facility for parks and recreation programs. The department has had numerous requests and complaints regarding the aesthetics of the L.D. Lockett House. The cost estimate for improvements include a small playground structure, renovation of the kitchen, cabinet modifications and a new oven/range. Other improvements include replacing flooring and window shades throughout the facility and new fireplace screening in the main reception room. The proposed Voluntary Park Fund budget proposes $10,000 in FY 2007 for Parks and Recreation office improvements. The Parks and Recreation Department has improved administrative staff working conditions over the past several years. Additional improvements are still needed to portray a professional and quality atmosphere for customers and staff. The cost estimate for renovation includes the kitchen sink and countertop replacement, cabinet modifications and appliance replacement Other improvements include replacing window shades throughout the facility and adding fireplace screening in the main reception room. The proposed Voluntary Park Fund budget proposes $100,000 in FY 2008 for McPherson Park Phase II. McPherson Park Phase II which includes expanded parking; demolish brick house, Park Service improvements, and pavilions at lower unstructured open space area, turf, landscaping and irrigation. McPherson Park Phase II is priority number 4 of the Parks and Recreation Advisory Budget. The total cost of this project is $587,000 with funding allocations from CEDC ($500,000). The proposed Voluntary Park Fund budget proposes $75,000 in FY 2008 for the Comprehensive Parks, Recreation and Open Space Master Plan. The Comprehensive Parks, Recreation and Open Space Master Plan was adopted in 2000 with an update in 2002. The plan provides detailed research and facts concerning the community and the roles of parks and recreation. Priorities will be based on this research as well as the community based needs analysis. The 2002 updates were primarily the addition of private park property to the plan. There have been many projects completed since the plan was adopted. There are many more in the works before the funding for this project is available in 2008. These plans are recommended to be updated every five years. Discussion and Consideration of Parkland Dedication Fund Budget FY 2006 - FY 2010 and Voluntary Park Fund Budget FY 2006 - FY 2010 Page 5 of 5 The proposed Voluntary Park Fund budget proposes $300,000 in FY 2009 and $150,000 in FY 2010 for McPherson Park Phase III. McPherson Park Phase III which includes large group picnic pavilion, tree farm, picnic area and playground. McPherson Park Phase is priority number 8 of the Parks and Recreation Advisory Board. With limited funds and multiple projects, the recommended five-year plan does not provide sufficient resources for every project identified as a priority of the Parks and Recreation Advisory Board or the City Council. Recommendation: Approval PARKS AND RECREATION ADVISORY BOARD CIP PRIORITIES At the Parks and Recreation Board meeting on August 1, 2005 the Board prioritized the following CIP projects: PRIORITY LIST One being the most important (t) - indicates a tie McPherson Park - Phase I 1 Cotton belt Trail - Phase III 2 Park Land Purchase 3 McPherson Park - Phase II 4 Pleasant Run Park - Phase II 5 Little Bear Creek Trail Extension 6 ADA Improvements 7 McPherson Park - Phase III 8 (t) Senior Center 8 (t) New Tennis Courts 9 Bransford Park - Phase II 10 (t) Parks Maintenance Facility 10 (t) Longwood Trail 11 Recreation Center 12 McPherson Park - Phase IV 13 Uniform Park Signage 14 fJ) -I-J U OJ .~ o 1- 0... -I-J C OJ E OJ > o 1- e.. E 1--1 co -I-J .- e.. 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Z l- I- W co ...J 0 ::i: ::i: ::i: ::i: 0.... 0....1- W " CITY OF COLLEYVILLE PARKS AND RECREA TION ~ colleyville parks and recreation Meeting 1/9/2006 Agenda # 6 . . Department: Parks and Recreation Subject: Discussion and Consideration of CIP Trail/Sidewalk budget FY 2006 - FY 2010 City Staff has developed a proposed Trails, Pathways and Sidewalks Five Year Capital Improvement Program (CIP) FY2006-2010 for your review and discussion. (See attached report). Recommendation: Approval ACTION TO BE TAKEN D Discussion Only D Procedural Change [8J Possible City Council Policy Recommendation D Information Only Page Lor 1 o ..... o N I (0 o o N >- 1Il L1. ~ ~ a: (1)-0 '":~- (I) (I) E ="OlI:l ~cn C, (I) "0 e o 1ii a. UlIlC '0 >- (I) >-~E ~~(I) U1U~ "0 a. a. ~ iii E 0= a.lI:l'jU e.=~ a. g- U ... lI:l (I) >- (I) > u:: lI:l +' o I- o ..... >- L1. 0') o >- L1. co o >- L1. ..... o >- L1. (0 o >- LL. o ..... >- L1. 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Ol c '6 c " LL co ::!. c ,Q ro o 0. o U C 0> E Olo. c 0 g>:g~ .- ::) Q) Ol'OLLO ~ ~ 5 .~ c "" E ti' ~,~ g ~~~8 ~wow Q)...x:1:J~ ~~~~ ro~~~ ~U5~8 c, , ~w~u 3: ~s:! @ UJUJ[LU I-- o o ~ ,., .0 CD N :c UJ o Ol c '" 0> '0 'j: 0> :5 :5 'j: "0 0> ro c ~ o o .., 0> .0 Cii o I- in .. o z 'j: 1:5 0> 'e- o. Ul E I-- ~>lj,..":;,,c''i CITY OF COLLEYVILLE PARKS AND RECREA TION jl'l:ililiil~!i ."..1..111.11:1..,.'.......1.:+...........1.1. , ..~ Meeting 1/9/2006 Agenda # 7 colleyville parks and recreation . . Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors Report I. Recreation A. On November 15, approximately 10 youth and adults participated in the Oil Painting class. II. Athletics A. From December 21-23, a holiday basketball camp was held with 50 participants. III. Tennis A. During the month of November and December, 207 individuals took group or private lessons at Colleyville City Park. B. On November 12, the department hosted a youth tennis tournament with 104 participants. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. In November and December, they had 330 participants enjoy the luncheons. Staff continues to work with the seniors and consultant for the future senior facility. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation [8J Information Only Page Lor 2. Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 Recreation Classes and Participants Revenue Programs Adult Enrichment 4 10 $400 Youth Develooment 3 6 $150 Tennis 14 207 $9,898 Athletic ProQrams 1 50 $250 Senior Adults 6 20 $35 Special Events 1 30 $0 Reservations 23 NA $271 Volunteers 1 8 NA Totals 106 $6,225 'iT1\ ;1 C!,J> ";"~!::";,., :, .................................... ...... ~ colleyville parks and recreation . . CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 1/9/2006 Agenda # 8 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTON BEL T TRAIL. PHASE II Project Description: Consultant Contractor: Design of Cotton belt Trail Phase II Halff Associates, Inc. N/A Status: Under design Substantial Completion: Spring 2006 Project Description: Consultant Contractor: McPherson Park, Phase I Newman, Jackson, Bieberstein, Inc. N/A Status: Under design Substantial Completion: Fall 2006 CITY COUNCIL ACTION In November, City Council approved the Garden Club Sparger Park project. ACTION TO BE TAKEN [8J Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page Lor 2. Park Operations and Capital Improvement Status Reports Page 2 of 2 OTHER INFORMATION Thanks to the Colleyville Soccer Association for the donation of $10,000 for the new shade structures at Pleasant Run Soccer complex.