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HomeMy WebLinkAboutCity Council-Minutes-8/18/2015 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, August 18, 2015 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:00 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Presentation and update by Grapevine Relief and Community Exchange (GRACE) PC-2 Discussion and update on the SH26/Colleyville Boulevard Construction Project PC-3 Discussion of the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project PC-4 Discussion of naming a City Council liaison to the Fort Worth Transportation Authority PC-5 Discussion of the City Council Rules of Procedure PC-6 Discussion of the Quarterly Performance Management Report PC-7 Discussion of the August 18, 2015, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) City Council Agenda August 18, 2015 City of Colleyville Page 2 Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.076 - Deliberate security personnel, devices, and audits Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3896 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of service to a City committee In recognition of Colleyville's featured business - Lisa Pritchett, owner, Lilium Floral Design, LLC., 4800 Colleyville Boulevard - Mayor David Kelly and Economic Development Director Marty Wieder City Council Agenda August 18, 2015 City of Colleyville Page 3 In recognition of the Police Department Explorer Team's 3rd Place in Traffic Accident Investigation Scenario at the Texas Explorer State Competition - Mayor David Kelly and Officer/Police Explorer Advisor Sandy Scott 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3897 4a Approval of the minutes of the regular City Council meeting of July 21, 2015 4b Approval of the minutes of the City Council worksession of July 28, 2015 4c Approval of a contract with Recreation Consultants of Texas for the purchase and installation of a playground at Pleasant Run Park, in an amount not to exceed $130,000, and authorize the city manager to execute the contract 4d Approval of a contract with Castro Roofing, Inc., through the TIPS/TAPS Cooperative Purchasing Program, in the amount of $57,835.93, for repairs to Fire Station #3, located at 312 McDonwell School Road, and authorize the city manager to execute the agreement 4e Approval of the Second Amendment to City Secretary Contract No. 44907 between the City of Colleyville and the City of Fort Worth to extend participation in Fort Worth's Household Hazardous Waste Collection Program through Fiscal Year 2016, and authorize the city manager to execute the agreement 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-15-1962 Consideration of a zoning change from the AG-Agricultural zoning district to the R-20-Single Family Residential zoning district on Abstract 294, of the R. Chowning Survey, located at 6200 and 6210 Pool Road, Case ZC15-014 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-15-3898 Consideration of a waiver request to the sidewalk requirements on Lot 7, Block 3, of the Brighton Oaks subdivision located at 4204 Allendale Street, Case GC15-004 City Council Agenda August 18, 2015 City of Colleyville Page 4 6b Resolution R-15-3899 Consideration of approval of a resolution on behalf of the United States Conference of Mayors supporting the Medal of Honor Award for Doris "Dorie" Miller, United States Navy 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. REPORTS Planning and Zoning Commission Meeting Minutes - July 13, 2015 Monthly Financial Report - July 2015 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST 18, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15- 3900 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 14, 2015, by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, August 18, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on August 18, 2015, at 5:02 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic Development Director Marty Wieder, Recreation and City Events Manager Lisa Escobedo, Parks Manager James Hubbard, Colleyville Center Manager Leslie Hill, Community Development Director Abra Nusser, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley PC-1 Presentation and update by Grapevine Relief and Community Exchange (GRACE) Grapevine Relief and Community Exchange (GRACE) Executive Director Shonda Schaefer presented this item and briefed the City Council. Mayor Pro Tem Taylor asked Ms. Schaefer if donations are tracked by Colleyville residents. Ms. Schaefer replied it is currently about 25 percent Colleyville residents who donate; however, she added it is difficult to track exactly. Councilmember Mogged asked Ms. Schaefer if they have recovered from the recent fire at their facility. Ms. Schaefer replied they have recovered from the fire, and the community rallied to help. Mayor Kelly asked Ms. Schaefer what percentage of donations are used towards programming. Ms. Schaefer replied at the end of this fiscal year she anticipates they will be at 83 percent, which is well above industry standards for non-profits. Mayor Kelly expressed his appreciation to GRACE and what they provide to the community. City Council Minutes August 18, 2015 City of Colleyville Page 2 PC-2 Discussion and update on the SH26/Colleyville Boulevard Construction Project City Engineer Jeremy Hutt presented this item and briefed the City Council. He introduced Chris Hartke, Project Manager with Teague, Nall & Perkins (TNP). Councilmember Mogged asked if the monument sign, in the rendering, has been relocated. Engineer Hutt replied no, that is the current location of the sign. Councilmember Wollin asked staff if a water bottle can be filled at the water fountain. Parks Manager James Hubbard replied yes, and there will be a pet bowl feature with the water fountain. Councilmember Coplen stated it will be a very nice entrance to the City from the north side. Councilmember Short asked staff if the proposal fits within the budget. Engineer Hutt replied it is just above the original cost, mainly due to the trail; however, funding is available for the proposal. Mayor Kelly asked staff if the contractor is going to leave the stressed tree. Engineer Hutt replied staff will be working with the contractor regarding the landscaping to ensure the installation and the landscaping will be of good quality. Mayor Pro Tem Taylor asked staff about the remedy time if the landscaping is not good. Engineer Hutt replied if the landscape architect believes the items need to be removed due to non-recovery from the initial planting, the items will be replaced immediately. He added if the landscape architect believes the plants will recover, then staff will rely on our consultant to make that decision. Mayor Kelly asked staff if they will have a final look at the design plans. Engineer Hutt replied yes, especially since the design consultant is working with the City. Councilmember Coplen asked City Council if there will be a chance to look at the design plans before they go to TxDOT. Mayor Kelly stated yes, if you would like to see the plans. Mayor Pro Tem Taylor asked staff what is different this time. Engineer Hutt replied TNP is working for the City to produce a plan set to be approved by TxDOT from the four lane scenario to the six lane design. Councilmember Putnam asked staff if the completion by the fall of 2018 is realistic. Engineer Hutt replied as of right now, it is realistic; however, there may be adjustments needed to the schedule. Mayor Kelly added the Memorandum of Understanding will address timelines. City Council Minutes August 18, 2015 City of Colleyville Page 3 Mayor Kelly asked staff if Phases II and III are combined. Engineer Hutt replied yes. Mayor Pro Tem Taylor asked staff about the bidding options. Engineer Hutt replied staff is looking at options to get the best contract award; however, we have to coordinate with TxDOT. He stated we want qualified, experienced bidders. Councilmember Putnam asked staff about the average size median in Grapevine. Engineer Hutt replied it is 20 feet without a turn-lane, and eight feet with a turn- lane. Mayor Kelly asked staff about center median lights and if TxDOT is open to further discussion. Engineer Hutt replied due to the amount of turn-lanes within the corridor, we will be limited on the location to provide median lighting. Councilmember Putnam asked staff if options B and C are LED lights. Engineer Hutt replied he did not know if option B is LED; however, options A and C are LED. He stated we can get options with LED lighting. Councilmember Wollin asked why option B, street pole lighting, is considered an upgrade. Engineer Hutt replied the pole shape, size, and materials used are taken into consideration in the pole design. Councilmember Coplen asked staff if there are limits on particular vendors to use for the purchase of lighting. Engineer Hutt replied we will not regulate the vendor, it will be a project that is sent out for bid. He stated we could regulate for custom made lighting. Councilmember Coplen asked staff about the reasoning for pedestrian lighting. Engineer Hutt replied the pedestrian lighting is an element of the comprehensive plan that is currently being worked on. Councilmember Mogged asked staff if the lights will be directional. Engineer Hutt replied yes, and the directional lighting can be dependent on the design of the light. Councilmembers concurred the dual pedestrian and street mounted lighting poles are preferred. Councilmember Mogged asked staff if the pedestrian lights would be throughout the entire corridor, or just throughout the business district only. Engineer Hutt explained the street lighting would be throughout the corridor, and the pedestrian lighting would initially be installed through certain sections of the corridor. City Council Minutes August 18, 2015 City of Colleyville Page 4 Mayor Pro Tem Taylor asked staff if there are standard lighting fixtures that are more popular that could reduce the cost if purchased in volume. Engineer Hutt replied it would depend on the style and pole option whether or not they would be available in bulk. Councilmember Short asked staff if they need a recommendation on lighting styles or price range from City Council this evening. Engineer Hutt replied no, not necessarily. He stated staff simply wanted to show some styles and concepts. Councilmember Coplen asked Mayor Kelly if the thought is to remain consistent with what is currently in place, such as what is along Riverwalk Drive. Mayor Kelly replied we do not have to, this is just an initial presentation. He added there is time to consider the lighting style. Councilmember Short asked staff if the foundation and conduits are set, will the pole spacing will be set. Engineer Hutt concurred. Mayor Kelly asked staff if there will be covers for the exposed mounting brackets. Engineer Hutt replied yes. Councilmembers agreed with this approach. Mayor Pro Tem Taylor asked staff if the cost of inflation has been considered for this project. Engineer Hutt replied the costs will be included in the contractors’ bid information. Mayor Pro Tem Taylor asked staff about the pole count. Mr. Hartke replied there are 400 total (100 street/100 pedestrian on each side). Mayor Pro Tem Taylor stated being concerned because historically the costs have been more once we get closer to the project. Engineer Hutt replied there is a possibility of higher costs. Mayor Kelly stated we can purchase the lighting poles ahead of time and store them, if necessary, if a decision is made on the lighting style. Mayor Pro Tem Taylor asked staff if the lights will be installed at substantial completion. Engineer Hutt replied staff will limit the delay of the installation of the lights as much as possible. He further explained substantial completion versus final completion. Councilmember Short asked staff about the intersection lighting. Engineer Hutt replied yes, there will be intersection lighting incorporated with the new traffic signals. Councilmember Short asked staff if the existing lights on the utility poles will remain in place. Engineer Hutt replied yes, until they are replaced. City Council Minutes August 18, 2015 City of Colleyville Page 5 Councilmember Coplen asked staff if pedestrian lights are not going to be installed where no businesses exist, will the foundation for the lights be added later when businesses do come. Engineer Hutt replied it is staff’s recommendation to do it this way so that there are no foundations exposed; however, the conduit will be available underground. Councilmember Mogged stated the combination pole is still an option at that time. Councilmember Coplen asked staff if there will be an added expense with coming back later to install the lights. Engineer Hutt replied no, there will not be any wasted costs. He stated there would be a cost to add the foundation; however, it is not a cost being incurred at this point. Mayor Pro Tem Taylor asked staff if the contractor will put the lighting foundations in correctly. Engineer Hutt replied there will be plans in place for these foundations. Mayor Pro Tem Taylor asked staff who is going to be following up on this. Engineer Hutt replied staff will be coordinating with TxDOT daily to stay ahead of this project. Mayor Kelly stated this will be our plan change and it will be up to us to ensure it gets done correctly. Mayor Kelly stated he would like the design consultant to review the placement of the pedestrian lighting and where it is necessary. Mayor Pro Tem Taylor stated from Brown Trail to north of Hall-Johnson, through the central business district, needs pedestrian lighting. PC-3 Discussion of the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project Parks Manager James Hubbard presented this item and briefed the City Council. Councilmember Mogged asked staff about the total cost of the project. Manager Hubbard replied the $555,514.58 is the scope of the contract, and there is an additional need of $92,415.94 for the playground equipment. Mayor Kelly asked staff about the actual need of the fire lane, given the proposed building will be totally masonry. Chief Riley replied the fire lane will provide a stable surface in the event of an emergency. Councilmember Mogged asked staff about the worst case scenario if the driveway is left as it currently exists. Chief Riley replied the emergency vehicles will cause ruts in the asphalt surface. Councilmember Short asked Mayor Kelly if the fire lane improvements are driving up the cost. Mayor Kelly replied it is $72,000. City Council Minutes August 18, 2015 City of Colleyville Page 6 Councilmember Short asked what type of truck would be accessing the property. Chief Riley replied an engine or truck company may have to accompany the medic. Councilmember Putnam asked staff what is the cost of the adult playground equipment. Manager Hubbard replied $25-30,000 for the adult fitness equipment, and $40-50,000 on the children’s playground. Mayor Kelly asked staff if the proposed bathroom facility is $113,000. Manager Hubbard replied yes, along with the civil engineering scope of the project. Councilmember Short stated the $350,000 estimated cost in the revisions included the bathroom. Councilmember Mogged stated it is a very big shift from $350,000 to $650,000 for the project costs. He then suggested looking at what can be done to be closer to the original cost estimate. Manager Hubbard replied the latest opinion of construction costs are $528,000, which is about $125-150,000 off of that, at a maximum, with the submitted bids received. He added the playground equipment could be scaled back, and still provide the quality of equipment provided in other areas. Councilmember Putnam stated the purpose of the parks is to serve the trailhead. Mayor Kelly stated it has been designated as a park, but it has never been used as a park. Councilmember Putnam stated there is a park along McDonwell School Road, less than a mile away, with playground equipment. He agreed amenities could be cut to make the project in line with the original costs. He added it can be used as a natural park to access the trailhead. Mayor Kelly stated we can always come back and put those amenities in later. Councilmember Mogged suggested we should wait and see how the property is actually being used. Mayor Kelly suggested completing the roadway repairs, but add the playground equipment in the future. Councilmember Coplen agreed, and stated we should see how the park is being used. Councilmember Coplen asked staff about the number of parking spaces. Manager Hubbard replied there are 14. City Council Minutes August 18, 2015 City of Colleyville Page 7 Councilmember Mogged asked staff if the issue is with the vehicles creating ruts, or can they not get out once they get in. Chief Riley replied it is a combination of both, the road construction has to be able to support the emergency vehicles. Councilmember Mogged asked staff if the emergency vehicles could get stuck there. Chief Riley replied yes, there is a chance of that happening. Mayor Pro Tem Taylor asked staff about the length of the roadway. Mayor Kelly replied it is mainly for the entrance from L.D. Lockett into the parking lot. Councilmember Short asked staff if the original design left the parking lot as it currently exists. City Manager Jennifer Fadden replied yes, with modified striping. Mayor Pro Tem Taylor suggested keeping with the original plan and update the parking lot. Mayor Pro Tem Taylor asked staff if adding the amenities later will disrupt the existing plans. Manager Hubbard replied correct, the plan includes the infrastructure for the playground without the equipment. Councilmember Putnam recommended putting in the infrastructure for the equipment, but not put in the equipment at this time. Councilmember Short asked staff if the flatwork will cause an issue on the parking lot surface. Manager Hubbard replied no. PC-4 Discussion of naming a City Council liaison to the Fort Worth Transportation Authority Mayor Pro Tem Mike Taylor presented this item and briefed the City Council. Mayor Kelly asked staff if there is something in place which indicates The T must consult with the City with what is going on with the tracks. City Manager Jennifer Fadden replied not to her knowledge. Councilmember Putnam stated the City Council has positioned itself to remain neutral as it relates to the project. Mayor Kelly concurred. Mayor Kelly stated it is good to have a channel or path of communication. Councilmember Putnam asked City Council if this appointment would be a staff liaison. Mayor Pro Tem Taylor stated he would like to volunteer to be appointed. Councilmember Short asked Mayor Pro Tem Taylor if this is not to advocate for or against it. Mayor Pro Tem Taylor replied correct, this is to create an avenue for residents to be able to discuss their concerns or issues with The T. City Council Minutes August 18, 2015 City of Colleyville Page 8 Councilmember Short asked Mayor Pro Tem Taylor if we would then participate in the planning process of the project. Mayor Pro Tem Taylor replied we would have no rights in the planning. Councilmember Mogged asked Mayor Pro Tem Taylor if this is a mitigation process only. Mayor Pro Tem Taylor replied yes. Councilmember Putnam stated staff should be able to handle this position to ensure the communication channel to it. Mayor Pro Tem Taylor stated the homeowners deserve to have a communication channel. Councilmember Coplen agreed. Mayor Kelly stated we should have this avenue of communication. City Manager Jennifer Fadden asked City Council if they would grant staff the latitude to figure out who this staff person might be. Councilmembers agreed. Councilmember Putnam stated he thought there was a plan in which they were going to come in with a town hall meeting. City Manager Jennifer Fadden concurred, and added they have not been ready to come in for the meeting. Councilmember Wollin stated she agreed with a staff liaison; however, City Council should be kept informed about the concerns and meetings. PC-5 Discussion of the City Council Rules of Procedure Mayor Kelly explained this is an opportunity for City Council to discuss the Rules of Procedures. Councilmember Putnam asked Mayor Kelly if there has been any discussion about the voting procedures. Mayor Kelly replied he sequences the voting so that the same person does not start off each time, such as Place 1. Councilmember Short stated there are places that use buttons and lights for voting results. Mayor Kelly stated the Charter details the voting procedure as a roll call vote with ayes and nays. Councilmember Mogged asked Councilmember Putnam about what is his concern. Councilmember Putnam replied the voting sequence could influence another person’s vote, and it keeps it completely objective that way, in that everyone is voting without understanding how anyone else is voting. City Council Minutes August 18, 2015 City of Colleyville Page 9 Councilmember Short stated he would like a legal opinion about the common practice of using a voting system with buttons and lights. PC-6 Discussion of the Quarterly Performance Management Report There was no discussion of this item. PC-7 Discussion of the August 18, 2015, City Council regular agenda items Mayor Kelly advised the City Council the requestors for item 6a, were not able to attend this meeting, and have requested this item be postponed to the September 1, 2015 meeting. Mayor Kelly adjourned the Pre Council meeting at 6:45 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:52 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic Development Director Marty Wieder, Parks Manager James Hubbard, Community Development Director Abra Nusser, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller City Council Minutes August 18, 2015 City of Colleyville Page 10 Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.076 - Deliberate security personnel, devices, and audits Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.076, Deliberate security personnel, devices, and audits and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:45 p.m. and reconvened at 6:46 p.m. INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3896 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of service to a City committee Mayor Kelly recognized Amy Redfearn for her service to the Colleyville Events Steering Committee, and Ajit Purandare for his service to the Colleyville Sidewalks Committee by presenting both with a Colleyville - Then and Now history book. City Council Minutes August 18, 2015 City of Colleyville Page 11 In recognition of Colleyville's featured business - Lisa Pritchett, owner, Lilium Floral Design, LLC., 4800 Colleyville Boulevard - Mayor David Kelly and Economic Development Director Marty Wieder Mayor Kelly, Economic Development Coordinator Carlie Dorshaw-Moe, and Economic Development Director Marty Wieder recognized Lisa Pritchett, owner of Lilium Floral Design, as the featured business of the month. Ms. Pritchett thanked the Mayor and City Council for the recognition. In recognition of the Police Department Explorer Team's 3rd Place in Traffic Accident Investigation Scenario at the Texas Explorer State Competition - Mayor David Kelly and Officer/Police Explorer Advisor Sandy Scott Mayor Kelly recognized the efforts of the Colleyville Police Department for receiving state accreditation from the National Police Chiefs Association as a recognized agency. He stated Colleyville is now the 116th agency in Texas to receive this accreditation. He expressed his appreciation to the department on behalf of Colleyville residents. Mayor Kelly recognized the Colleyville Police Department Explorers and Officer/Police Explorer Advisor Sandy Scott. The team placed third in the Traffic Accident Investigation Scenario held at the Texas Explorer State Competition. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3897 4a Approval of the minutes of the regular City Council meeting of July 21, 2015 4b Approval of the minutes of the City Council worksession of July 28, 2015 4c Approval of a contract with Recreation Consultants of Texas for the purchase and installation of a playground at Pleasant Run Park, in an amount not to exceed $130,000, and authorize the city manager to execute the contract 4d Approval of a contract with Castro Roofing, Inc., through the TIPS/TAPS Cooperative Purchasing Program, in the amount of $57,835.93, for repairs to Fire Station #3, located at 312 McDonwell School Road, and authorize the city manager to execute the agreement 4e Approval of the Second Amendment to City Secretary Contract No. 44907 between the City of Colleyville and the City of Fort Worth to City Council Minutes August 18, 2015 City of Colleyville Page 12 extend participation in Fort Worth's Household Hazardous Waste Collection Program through Fiscal Year 2016, and authorize the city manager to execute the agreement Mayor Kelly read Resolution R-15-3897 in its entirety. Public Works Director Bob Lowry presented item 4d and briefed the City Council. Mayor Pro Tem Taylor asked staff how the problem of roof repairs can be prevented with future construction. Director Lowry replied good quality inspections will prevent bad construction in the future. Mayor Pro Tem Taylor asked staff if the total cost includes the replacement of the metal roof. Director Lowry replied yes. Mayor Kelly opened the public hearing at 8:14 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:14 p.m. Councilmember Wollin made a motion to approve Resolution R-15-3897. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-15-1962 Consideration of a zoning change from the AG-Agricultural zoning district to the R-20-Single Family Residential zoning district on Abstract 294, of the R. Chowning Survey, located at 6200 and 6210 Pool Road, Case ZC15-014 Mayor Kelly read the caption of Ordinance O-15-1962. Community Development Director Abra Nusser presented this item and briefed City Council. Mayor Kelly opened the public hearing at 8:17 p.m. John Hodgkiss, applicant, presented this item and briefed City Council. Trevor Truss, Project Engineer, was also present for the discussion. City Council Minutes August 18, 2015 City of Colleyville Page 13 There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:18 p.m. Mayor Pro Tem Taylor asked Mr. Hodgkiss if there will be any issues from the homeowners association (HOA) with accessing Highland Meadows Drive. Mr. Hodgkiss replied no, they will front Highland Meadows Drive and will not have access to Pool Road. Mayor Kelly asked Mr. Hodgkiss if they will become a part of the existing Highland Meadows HOA. Mr. Hodgkiss replied there has been a little conversation about it, but a decision has not been made. Mayor Kelly stated having concerns that the newly constructed homes will not feel like they are a part of the existing subdivision, given there are no architectural requirements with a straight residential zoning request. Mr. Hodgkiss stated they are adopting deed restrictions which will copy the deed restrictions of the Highland Meadows subdivision. Mayor Pro Tem Taylor asked Mr. Hodgkiss about the triangle portion of the property. Mr. Hodgkiss stated he is working with those property owners to resolve those issues. Councilmember Short asked Mr. Hodgkiss if the access from Pool Road is going to be eliminated. Mr. Hodgkiss replied yes. Mayor Kelly stated his main concern is the architectural consistency with the Highland Meadows subdivision, which appears to have been addressed. Mayor Pro Tem Taylor asked Mr. Hodgkiss if the covenants and restrictions will mirror the design of the Highland Meadows homes. Mr. Hodgkiss replied yes, the new homes will look similar to the existing homes. This was a first reading; therefore, City Council did not take any action. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-15-3898 Consideration of a waiver request to the sidewalk requirements on Lot 7, Block 3, of the Brighton Oaks subdivision located at 4204 Allendale Street, Case GC15-004 The applicants were not present for this item and had requested it be postponed to the September 1, 2015 City Council meeting; therefore, Mayor Kelly made a motion to postpone this item to the September 1, 2015 meeting with a public hearing. Mayor Pro Tem Taylor seconded the motion. City Council Minutes August 18, 2015 City of Colleyville Page 14 The motion to postpone with a public hearing carried by the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 6b Resolution R-15-3899 Consideration of approval of a resolution on behalf of the United States Conference of Mayors supporting the Medal of Honor Award for Doris "Dorie" Miller, United States Navy Mayor Kelly read Resolution R-15-3899 in its entirety. Mayor Kelly opened the public hearing at 8:25 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:25 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-15-3899. Councilmember Coplen seconded the motion. The motion to approve carried by the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 N. Timberline Drive, spoke regarding the fountain on Glade Road at the Preservation development; a sign for Hodges Automotive; being concerned about permits and permit fees; being concerned about sidewalks in the older neighborhoods; the raising of water rates; the curfew on teens; and keeping Colleyville country. Jon Bullock, 5808 Bettinger, stated his appreciation for the work the City Council has done for and on the Glade Road project. He stated being disappointed about the start time of the roundabout at Glade Road and Bransford Road. Joe Moore, 133 Acuff Lane, stated the community has spoken out about the Glade Road project, and he stated his appreciation for the continued work on the Glade Road project. City Council Minutes August 18, 2015 City of Colleyville Page 15 Mark Harrison, 1421 Douglas Avenue, stated the community has spoken out about the Glade Road project, and he expressed his appreciation to Colleyville’s leadership. He stated he would like to see the concept drawings of the project. Bobby Lindamood, 4913 Jim Mitchell Trail West, stated the community voted against the resolution. He suggested a cross walk be put at Bransford Road and L.D. Lockett Road next to the railroad so that pedestrians can be seen in the crosswalk. He stated he would like for persons to be able to speak during Pre Council meetings, and he suggested executive session meetings be open to the public. He stated he would be willing to help read construction plans. 8. REPORTS Planning and Zoning Commission Meeting Minutes - July 13, 2015 Monthly Financial Report - July 2015 There was no discussion regarding this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST 18, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3900 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Councilmember Coplen moved to adjourn, and Mayor Kelly seconded the motion. The motion carried with the following vote: Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen Mayor Kelly adjourned the City Council meeting at 8:46 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 1ST DAY OF SEPTEMBER 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City Council Minutes August 18, 2015 City of Colleyville Page 16