HomeMy WebLinkAboutPark Land Dedication Committee-Agenda Packets-8/12/2015 (3)City of Colleyville Page 1
City of Colleyville
Park Land Dedication
Committee
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, August 12, 2015
6:30 p.m.
Executive Conference Room
Third Floor – City Hall
1.CALL TO ORDER
2.APPROVAL OF MINUTES
October 1, 2014
3.REGULAR AGENDA ITEMS
3a Consideration to use Park Land Dedication Fund monies for the
purposes of completing the Cotton Belt Trail Phase III project
4.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
5.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, August
7, 2015 by 5:00 p.m.
Rylee Truckenmiller
Administrative Secretary
A quorum of the Colleyville City Council may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Administrative Assistant at least 48 hours in
advance at 817.503.1180, and reasonable accommodations will be made to assist
you.
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City of Colleyville Page 1
City of Colleyville
Park Land Dedication
Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, October 1, 2014
6:00 p.m.
Colleyville Public Library
110 Main Street - 2nd Floor
1. CALL TO ORDER
Assistant City Manager/Chief Financial Officer Terry Leake called the meeting of the
Park Land Dedication Committee to order at 6:55 p.m.
Roll Call
Present: Suzanne Hughes, Carel Tornes, and David Wheelwright; Staff present:
Assistant City Manager/Chief Financial Officer Terry Leake, Parks Manager James
Hubbard, and Administrative Assistant Kathy Moore
Absent: Leti Carson
2. APPROVAL OF MINUTES
July 28, 2014
A motion was made by Carel Tornes and seconded by Suzanne Hughes to approve
the July 28, 2014 meeting minutes as presented. The motion carried with a
unanimous vote.
3. REGULAR AGENDA ITEMS
3a Discussion and consideration of approval to use Park Land Dedication Fund monies
for the acquisition of park land and amenities to be included in the Cotton Belt
Trail Phase III project
Assistant City Manager/Chief Financial Officer Terry Leake gave a brief overview on
the Cotton Belt Trail project; stating that as part of the SH 26 Phase I reconstruction
project, a portion of the Longwood property was acquired by TxDOT as right-of-way
for the project. Additionally, she added that in order to meet the provisions of the
grant for the land acquired by TxDOT, the City is seeking to acquire property to
enhance the Cotton Belt Trail Phase III project, which is being built in conjunction
with the SH 26 Phase I reconstruction project.
Terry Leake stated that staff is seeking approval from the Board to use up to
$150,000 from Park Land Dedication Fund monies for the acquisition of park land and
amenities to be included in the Cotton Belt Trail Phase III project.
City of Colleyville Page 2
Park Land Dedication
Committee Minutes October 1, 2014
Discussion ensued concerning the location of the property to be acquired for the
Cotton Belt Trail project and the types of amenities to be included in the project.
Carel Tornes made a motion to approve the use of up to $150,000 from the Park
Land Dedication Fund monies for the acquisition of park land and amenities for the
Cotton Belt Trail Phase III project. Suzanne Hughes seconded the motion. The motion
carried with a unanimous vote.
4. REPORTS
No Reports were presented.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen’s comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
Suzanne Hughes moved to adjourn the meeting, and Carel Tornes seconded the
motion. The meeting of the Park Land Dedication Committee was adjourned at 7:01
p.m.
APPROVED BY A VOTE OF 3 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE __
DAY OF ______, 2015.
Minutes taken and prepared by:
Kathy Moore
Administrative Secretary
City of Colleyville Page 1
City of Colleyville
Park Land Dedication
Committee
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 08/12/2015 Number
Type Regular Agenda Items
Department Parks and Recreation
Title
Consideration to use Park Land Dedication Fund monies for the purposes of
completing the Cotton Belt Trail Phase III project
Explanation
At the meeting on June 2, 2015 the City Council unanimously approved attached
Resolution R-15-3877 authorizing the acquisition of real property located at 7100
Colleyville Boulevard for a purchase price not to exceed $479,052.
As stated in Resolution R-15-3877 the sources of funding for the property
acquisition were $84,450 from the proceeds from the acquisition of property by
TxDOT for the State Highway 26 project, Park Land Dedication Funds in an
amount of $150,000, as unanimously approved and recommend by the Parks and
Recreation Advisory Board and the Park Land Dedication Committee at their
October 1, 2014, meetings, and $244,602 and all closing costs from the Tax
Increment Financing District 1 project plan category of Trails and Public Amenities
as amended on November 20, 2012, which can be reimbursed, in the future, to
the Tax Increment Financing District Fund by approved funding to be allocated
from the Park Land Dedication Fund or the Parks Tomorrow Fund.
The City officially closed on the property on July 14, 2015 and has consulted with
Teague Nall and Perkins to develop a plan for site improvements to include the
Cotton Belt Trail Phase III connection. Attached is a preliminary site design which
currently includes eight trees, three benches, a multi-purpose drinking fountain
and an irrigated open space area. Construction of the Cotton Belt Trail through
this property is being done in accordance with applicable Americans with
Disabilities Act (ADA) and American Association of State Highway Officials
(AASHTO) standards. This requires the addition of pedestrian rails and retaining
walls, which are needed to minimize the severity of grade changes.
Per Resolution R-15-3877 staff is seeking the Committee’s recommendation to
utilize $265,187.97 of Park Land Dedication Fund monies to reimburse the Tax
Increment Financing District 1. In addition, per the attached preliminary opinion of
probable cost, staff is seeking the Committee’s recommendation to use $230,000
of Park Land Dedication Fund monies for the Cotton Belt Trail Phase III connection
along with site improvements and amenities for the property. There is a remaining
balance in the Park Land Dedication Fund of approximately $40,000 that was
Park Land Dedication Committee Agenda Briefing 3a
City of Colleyville Page 2
previously committed to the Cotton Belt Trail Phase III project, therefore the full
amount reflected in the opinion of probable cost is not being requested at this
time.
In summary, staff is seeking a recommendation to utilize Park Land Dedication
Fund monies in a total amount of $495,187.97 to reimburse the Tax Increment
Financing District 1 and to complete the Cotton Belt Phase III connection and
related property improvements.
Attachments
1.Resolution R-15-3877
2.Preliminary Site Design
3.Preliminary Opinion of Probable Cost
4.Financial Status of the Park Land Dedication Fund - As of July 31, 2015
RESOLUTION R-15-3877
A RESOLUTION APPROVING THE ACQUISITION OF REAL PROPERTY
LOCATED AT 7100 COLLEYVILLE BOULEVARD
WHEREAS, the City hereby declares a public purpose in acquiring additional
real estate for public purposes, including but not limited to parks
and trail uses; and
WHEREAS, the City has examined and explored the value of the property at
7100 Colleyville Boulevard (hereinafter the "Property"), and has
determined that the fair market value for that tract is $479,052;
and
WHEREAS, by the adoption of this Resolution, the City Council determines
that the proposed purchase price represents the fair market value
of the Property; and
WHEREAS, the City hereby determines that the passage of this Resolution is
in the best interests of the health, safety, and welfare of the
public.
WHEREAS, all legal prerequisites for the approval of this Resolution have
been met, including but not limited to the Open Meetings Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated above are found to be true and correct
and are incorporated herein by reference as if copied in their
entirety.
Sec. 2. THAT the City Council hereby approves the purchase of the
Property for a purchase price not to exceed $479,052, including
closing costs, and authorizes the City Manager to execute all
associated documents as approved by the City Attorney.
Sec. 3. THAT the sources of funding for the property acquisition are
84,450 from the proceeds from the acquisition of property by
TxDOT for the State Highway 26 project (CS] No. 0363-01-123
Acct No. Parcels No. 149 and No. 149E), Park Land Dedication
Funds in the amount of $150,000, as unanimously approved and
recommended by the Parks and Recreation Board at their October
1, 2014, meeting, and unanimously approved and recommended
Resolution R-15-3877
Page 2 of 2
by the Park Land Dedication Committee at their October 1, 2014,
meeting to be used for property acquisition for the construction of
the Cotton Belt Phase III project, and $244,602 and all closing
costs from the Tax Increment Financing District 1 project plan
category of Trails and Public Amenities as amended on November
20, 2012, which can be reimbursed, in the future back, to the Tax
Increment Financing District Fund by approved funding to be
allocated from the Park Land Dedication Fund or the Parks
Tomorrow Fund.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 4- AYES, 0 NAYS, AND 0 ABSTENTIONS ON
THIS THE 2nd DAY OF JUNE 2015.
ATTEST: CITY OF COLLEYVILLE
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riz.yelley,A M David Kellyv,
City Secretary Mayor
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COL14095
Improvements for
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tnp project
sheet
www.tnpinc.com
TBPE Registration No. F-230
817.336.5773 ph 817.336.2813 fx
Fort Worth, Texas 76102
1100 Macon Street
teague nall & perkins
COTTONBELT TRAIL
City of Colleyville, Texas
N
4
PROJECT OVERVIEW
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SH 26 E 2387594.8159
N 7017971.7035
BEGIN 8' SIDEWALK
STA 10+00.00
8/4/2015
0 11001P.E. Tx. Reg.
Ryan Michael Jones,
bidding or permit purposes.
and is not intended for construction,
This document is for interim review
MATCH EXISTING
E 2387977.5546
N 7018287.3785
BEGIN 10' TRAIL
PC STA 0+00.00
MATCH EXISTING
E 2387178.8990
N 7018261.9552
END 10' TRAIL
PT STA 9+57.25
R.O.W.
1"=60'
N/A
TO REMAIN
SIDEWALK
EXISTING
RETAINING WALL
PROPOSED
E 2387763.46
N 7017964.10
ELEV 580.25
CP D 5/8" CIRS
CP #64
BM #46
E 2387854.46
N 7018195.14
ELEV 574.57
CP D 5/8" CIRS
CP #76
END 10' TRAIL
STA 6+50.90
BEGIN 10' TRAIL
STA 7+23.25
C/L OF ENTRANCE TO CONOCO
" " CUT ON MOST NORTHERLY CURB OF CONOCO GAS STATION 120'+/- WEST OF
ASPHALT 173'+/- EAST OF C/L OF DIRT DRIVE TO 7111 S.H. 26
"RR SPIKE" IN NORTH FACE OF POWER POLE 43'+/- SOUTH OF SOUTH EDGE OF575.06BM #46
BM #45 579.27
ELEVATIONBM DESCRIPTION
BENCHMARK DATA
RETAINING WALL
PROPOSED
CITY SIGN
E 2387736.3930
N 7018180.9876
END 8' SIDEWALK
STA 13+22.83
(8'X9')
BENCH PAD
PROPOSED
(4,550 SF)
OPEN SPACE
(TYPICAL)
PROPOSED TREE
INSTALL 3'X3' GRATE
BEGIN 24" RCP
STA 2+54.14, 58.60'LT
INSTALL 2:1 SET
END 24" RCP
STA 2+18.21, 7.62'RT
(14'X9')
BENCH PAD
PROPOSED
FOUNTAIN PAD
PROPOSED
INSTALL 6:1 SET
BEGIN 2-12" RCP
STA 4+94.18, 8.07'LT
INSTALL 6:1 SET
END 2-12" RCP
STA 4+77.34, 9.87'RT
JO
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CCAIN R
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C O L L E Y V I L L E B L V D
6950 Colleyville BoulevardPreliminary Site Design andTrail Connection ÜLEGEND
10' Trail
8' Pedestrian Walkway
Irrigated Open Space
TEAGUE NALL AND PERKINS
CONSULTING ENGINEERS
OWNER: City of Colleyville
PROJECT DESCRIPTION :Cotton Belt Trail Extension
At John McCain Road
DATE: August 6, 2015
ITEM
NO. DESCRIPTION OF ITEMS UNIT
1 GENERAL SITE PREPARATION 1.27 AC $9,000.00 $11,430
2 UNCLASSIFIED STREET EXCAVATION 200 CY $9.00 $1,800
3 BORROW/EMBANKMENT 1,500 CY $7.00 $10,500
4 FURNISH & INSTALL TOPSOIL 4" 1,860 SY $2.00 $3,720
5 ZOYSIA SOD 1,860 SY $5.00 $9,300
6 CONCRETE CURB 20 LF $4.00 $80
7 RETAINING WALL 600 SF $55.00 $33,000
8 ADA COMPLIANT CURB RAMP 1 EA $1,400.00 $1,400
9 CONC SIDEWALK (6") 1,267 SY $57.50 $72,853
10 BENCH PAD (6") 252 SY $57.50 $14,490
11 STORM SEWER, 12" 50 LF $45.00 $2,250
12 STORM SEWER, 24" 74 LF $65.00 $4,810
13 SAFETY END TREATMENT, 2:1, 24" 1 EA $1,100.00 $1,100
14 SAFETY END TREATMENT, 6:1, 12" 2 EA $750.00 $1,500
15 GRATE INLET, 3'X3' 1 EA $2,500.00 $2,500
16 PEDESTRIAN FENCE (PR1 RAIL) 280 LF $80.00 $22,400
17 FOUNTAIN WITH DRAIN PIT 1 EA $5,500.00 $5,500
18 TREE (100 GAL) 8 EA $600.00 $4,800
19 IRRIGATION 1 LS $5,000.00 $5,000
20 MOBILIZATION (10%) 1 LS $23,550.00 $23,550
21 STORMWATER POLLUTION PREVENTION PLAN 1 LS $3,000.00 $3,000
.
SUBTOTAL $234,983
PREPARED BY:
Ryan Jones, P.E. 10% (+/-) CONTINGENCY $23,550
REVIEWED & APPROVED:
Christopher Hartke, P.E.TOTAL $258,533
TOTAL
QUANTITY
PRELIMINARY
UNIT PRICE COST
OPINION OF PROBABLE COST
FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 7-31-2015
TOTAL REVENUES $4,718,538
TOTAL INTEREST INCOME REC'D $553,918
LESS EXPENSES:
KIDSVILLE DONATION $1,000
LANDSCAPING NATURE CENTER $1,169
NATURE CENTER TREES $1,035
KIMSEY PARK APPRAISALS $4,700
CITY PARK SOD $72,881
TPWD KIMSEY PARK GRANT $8,800
COTTONBELT TRAIL I $161,447
COTTONBELT TRAIL I ROW ACQUISITION $32,323
WEBB HOUSE RESTORATION $98,584
COTTONBELT TRAIL II $147,006
MC DONWELL SCHOOL TRAIL $162,790
PARK PROPERTY $508,047
CASTLETON TRAIL $18,956
MC PHERSON PARK PHASE I $1,084,147
LOG BARN $111,000
SPARGER PARK TRAIL $82,838
COTTONBELT TRAIL III $140,490
PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $124,444
LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $21,490
WEBB HOUSE TRAIL $20,000
COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHAS $150,000
TOTAL EXPENSES $2,953,146
LESS ENCUMBERANCES:
COTTONBELT TRAIL II $61,292
COTTONBELT TRAIL III $44,807
WEBB HOUSE TRAIL $0
PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $75,556
LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $328,510
COTTONBELT TRAIL III - 6950 COLLEYVILLE BLVD PURCHAS $0
TOTAL ENCUMBRANCES $510,165
TOTAL AVAILABLE AT 7-31-2015 $1,809,145