HomeMy WebLinkAboutBudgets-Budgets-6/1/2005
THE CITY OF COLLEYVILLE
THE COMMUNITY VISION
We, the Citizens of Colleyville, are dedicated to preserving and
enhancing strong family and community values, gracious suburban
living, natural beauty, and historical settings.
We will foster and manage commercial and residential growth such that
both will be compatible with each other, with our quality of life
objectives and within the confines of the resources of the City of
Colleyville. We will work in partnership with our school system to
provide the best possible education and training for our following
generations. We will promote effective and efficient city management
and elected leadership. We are committed to the attraction and retention
of a professional city workforce by making the City of Colleyville the
"employer of choice" in Northeast Tarrant County.
We will provide safe, uncongested, visually pleasing roadways and
attractive landscaped residential and commercial environments. We
will provide our citizens with a safe community free of pollution, crime,
and drugs.
We recognize that this vision statement is the ideal on which our
community is shaping its future. Therefore, we the citizens of
Colleyville, pledge ourselves to a program of goal-oriented actions and
decision making, for the betterment of Colleyville.
I'lioI
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Colleyville
Texas
President
Executive Director
For the Fiscal Year Beginning
October 1,2004
~;e~
~/~
The Government Finance Officers Association of the United States and Canada (GFOA) presented
a Distinguished Budget Presentation Award to the City of Colleyville, Texas for its annual budget
for the fiscal year beginning October 1, 2004. In order to receive this award, a governmental unit
must publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
The award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
Annual Budget
Table of Contents
City Council......................................................................................................... 1
Executive Summary............................................................................................ 3
Budget Message............................................................................................... . . 7
Organizational Charts........................................................................................ .28
Budget Process.................................................................................................. 31
All Funds Summary............ ............................................................................... .39
Goals/Work Initiatives.........................................................................................42
Financial Policies...............................................................................................48
General Fund Summary.. ......... ....... ............................. .......... ........................... .53
Tax Data ............................................................................................................ 56
General Fund Revenue Projections................................................................... .60
City Manager..................................................................................................... .67
Building Inspection............................................................................................. 76
Economic Development.................................................................................... .81
City Secretary..................................................................................................... 86
Finance.............................................................................................................. 92
Legal................................................................................................................. .98
Library..............................................................................................................1 00
Engineering......................................................................................................1 07
Community Development... ............................................. ............... ................. .115
Fire.................................................................................................................. .120
Police. .. ..... . . . . ... . . .... . . . . .. . . . . . .. ........ ... ........ .... . . . . . . . . . . . . . . . . . . . . ..... . . . . .. . . . . . ... . . . . . . . . . . . . . . . 127
Parks.. . . . . . . .. .. . .. . .. . . . . . .. . . . . . .. .. . . . . . . . . . . . . . . . . . . . .. . . .. .. .. . .. .. . . .. .. .. . . . . . . . .. .. . . . . . .. . . . . . . . .. .. .. . .... 134
Streets & Drainage.......................................................................................... .140
Recreation....................................................................................................... .146
Communications............................................................................................. .152
Colleyville Center............................................................................................ .158
Municipal Court............................................................................................... .164
Fleet Maintenance........................................................................................... .170
Building Services............................................................................................. .175
Information Services..... ............ ... .... ................................ .................. .............. .180
General Fund - Non-Departmental Expenses...................................................185
Utility Fund Summary. .......... ............... ............................ ................................ .187
Utility Administration ....... ........................ .............. ....... ........ ....... .......... ............196
Utility Billing..................................................................................................... .201
Utility Operations............................................................................................. .206
Utility Fund - Non-Departmental Expenses..................................................... ..212
Debt Service Fund ..... ........... ............................... ............ ................ ............... .214
Drainage Utility Fund...... ......................... ................... .......... ........ ........... ........ .219
Capital Outlay.................................................................................................. .230
Capital Improvement Program........................ ................... ................ .............. .232
Demographic Information. .................... .................... .............................. ......... .266
Glossary.......................................................................................................... .274
Fiscal Year 2005- 2006
City Council
C'ofi~e
1
Fiscal Year 2005- 2006
City Council
David Kelly - Mayor
Jon Ayers - Mayor Pro Tern
George Boll - Place 1
Tony Licata - Place 2
Rich Hendler - Place 3
Torn Hart - Place 5
2
Fiscal Year 2005- 2006
Executive Summary
3
Executive Summary
July 2005 brought national recognition to the community being named the 40th
"Best Places to Live" and best in Texas by Money Magazine for 2005. This is
something the City Council, citizens and employees should rightfully be proud of.
The 2004 crime rate was the lowest adjustment for Tarrant County. Property
values and sales tax increases continue to be strong for the city. Indicators are
positive for Colleyville's continued success.
The negative impacts from the post 9-11 economic downturn has lessened
somewhat in our area. Colleyville in particular is experiencing a modest upturn.
This is evidenced by positive movement in both sales tax revenues and property
value increases projected for FY 2006. Announced plans by Colleyville Town
Center Phase III and the addition of HSM Urban Partners with The Village at
Colleyville are exciting developments for the ensuing year.
Another major success has been with improving street maintenance. The
purchase of an asphalt distributor truck, road crack sealer, pneumatic roller and
oil distributor in FY2004 and FY2005 will allow major improvements in street
maintenance. The addition of two additional public works employees for FY2006
adds to these progressive improvements by the City Council.
This budget reflects the direction of the City Council and provides the financial
plan necessary to assure a financially sound and successful year. An annual
budget is the City's comprehensive financial plan matching planned revenues
and expenditures with the various municipal services. The budget is designed as
a resource tool to be utilized by the City Council, staff and the community at
large.
Historically, the City ends each fiscal year with approximately $300,000 added to
the General Fund's fund balance. A major focus in the development of the
FY2006 budget was to close this gap allowing the City Council maximum funding
for enhanced service delivery to the citizens. The City Council discretionary line
item includes $200,000 (funded by the allocation of available cash) for coverage
of potential budget misalignment caused by the tightening of the budget.
Accounting for this precautionary budgeting, the proposed expenses meet
planned revenues for FY2006. The City Council discretionary funding is provided
only as a means to cover any unintended budget shortfall during the first year of
budget modifications.
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General Fund:
This budget allows the City Council to undertake many projects while keeping the
property tax rate at an enviable mill rate of only $0.3474 cents per $100 value for
the eleventh straight year.
The FY2006 is $14,936,142. Significant adjustments provide for:
· $371,863 for merit compensation and related benefits
· $114,548 funding for increased Police Department staffing
· $186,018 to provide for three paramedic-firefighters
· $95,000 adjustment for increased street maintenance
· $110,100 additional funding for vehicle replacement
· $41,659 for fuel operations and electrical usage
Augmenting these planned improvements, this July, the City Council concurred
with staff to purchase in FY2005, a pneumatic roller and oil distributor truck for
the Street Department. Additionally, the replacement of the 911 recording
equipment and mobile laptops for patrol cars in FY2005 will enhance the
performance of the Police Department.
Utility Fund
This fund accounts for contractual services and operations for water and
wastewater services. As scheduled for the last five years, there is a utility
service rate increase for FY2006 providing for:
· $46,808 to allow an upgrade to a full-time GIS staffing, previously a part-
time contract position (this is in addition to the $31,500 already included in
the FY2005 Engineering and Utility Operations budgets for GIS services)
· $55,794 for a Vulnerability/Emergency Operations Manager
· $225,000 first year debt payment on a planned $5 million bond issue for
Colleyville Boulevard utility line relocations
Stormwater DrainaQe Utility Fund
This fund helps maintain the streets, stormsewers and open drainage system to
manage runoff from commercial and residential development. The Fund will
receive $798,000 in FY2006 from the collection of the monthly fee principally for
retirement of debt. The remaining funds are allocated for staff positions and
miscellaneous projects. The FY2006 Budget proposes a $1.00 increase for the
monthly Drainage Fee (currently $6.00) to provide two additional employees.
The additional funding allows the hiring of employees eliminating subsidizing of
Public Works workforce allowing 100% concentration on street maintenance
needs by the Street Department.
Colleyville Crime Control and Prevention District
The FY2006 Budget provides funding for the annual debt for the Colleyville
Justice Center and compensation for a police officer. As planned the last two
years, the proposed budget provides for the acquisition of four police vehicles.
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Future years available funding will give attention to funding the Colleyville's share
of participation with the Metorport Teen Court (currently $21,000).
A summary of the FY2006 Budget has been posted on the City website. A
Citizen's Budget Education Day was held on August 13, 2005 to allow an
opportunity for citizens to provide comments on service needs for the upcoming
fiscal year. A copy of the presentation made at the public meeting was posted on
both the City website and cable channel. Citizens were encouraged to review
the Budget, and if they have any questions or need additional information to
contact Stephen Seidel, Assistant to the City Manager at 817-503-1113 or by e-
mail at seidels@cLcolleyville.tx.us.
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Fiscal Year 2005- 2006
Budget Message
7
FY2006 Budget
Honorable Mayor and City Council
I am pleased to present the FY 2006 Annual Operating Budget for the City of
Colleyville. This budget represents my continued commitment to prudent fiscal
management while enhancing services to improve the quality of life and meet
expressed needs in the community.
INTRODUCTION
While this budget does not fund all departmental requests, it meets the City
Council's priorities for service improvements identified during the March 8, 2005,
mid-year budget update and the June 16 and 17,2005, budget worksessions.
This budget supports, among other efforts: public safety, code enforcement
services, public works, parks and recreation, library and utility services. The
FY2006 Budget has been formulated by reflecting on a philosophy of:
./ Providing solid core governmental operations with quality service;
./ Valuing our employees;
./ Remaining fiscally sound;
./ Pursuing opportunities to partner with other public providers; and
./ Effectively allocating resources to meet citizen needs.
AccountinQ InteQrity
The budget is balanced and prepared in accordance with State law, the
Colleyville City Charter and the budget policies. The budget has been prepared
in accordance to provisions outlined within the Governmental Accounting
Standards Board (GASB) "Statement No. 34, Basic Financial Statements - and
Management's Discussion and Analysis - for State and Local Governments"
(GASB 34).
The accounts of the City are organized on the basis of funds or account groups,
.each of which is considered to be a separate accounting entity. All funds are
budgeted and accounted for on a Generally Accepted Accounting Practice
(GAAP) basis for purposes of financial statement presentation. The
Governmental Fund types use a financial resources measurement focus and are
accounted and budgeted for using the modified accrual basis of accounting.
Under the modified accrual basis, revenues are recorded when susceptible to
accrual, Le., both measurable and available. Available means collectible within
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the current period or soon enough thereafter to be used to pay liabilities of the
current period. Expenditures represent a decrease in net financial resources
and, other than interest on general long-term debt, are recorded when the fund
liability is incurred, if measurable. Interest on general long-term debt is recorded
when due.
Governmental fund types are those through which most governmental functions
of the City are financed. The acquisition, use, and balances of the City's
expendable financial resources and the related liabilities (except those accounted
for in the Proprietary and Fiduciary fund types) are accounted for through
Governmental Fund types.
The Proprietary Fund types are accounted and budgeted for on a cost of services
or "capital maintenance" measurement focus, using the accrual basis of
accounting. Proprietary fund types operate in a manner similar to private
business. The City utilizes only the enterprise fund type. Under the accrual
basis of accounting, revenues are recognized when earned and expenses are
recognized when incurred. For purposes of this budget presentation,
depreciation is not displayed and capital expenditures and bond principal
payments are shown as uses of funds.
Goals for the Budget
The primary budget goal is to achieve identified objectives that maintain and
improve City services for the citizens. During the June 16 and 17, 2005 budget
planning session, the City Council identified six organizational objectives. These
goals are especially significant in preparing the FY2006 Budget and assigning
priority of service enhancements and staff attention. The work initiatives are
listed followed by specific budget tasks identified for accomplishment. The
identified tasks are not inclusive and may be modified during the year.
Make Colleyville more prosperous through economic development efforts by:
. Preparing a plan addressing redevelopment opportunities with the goal of
increasing commercial viability and creating a sense of unique destination
for properties along SH26 while addressing challenges property owners
will be confronted with associated with highway construction.
./' Funding is provided for staff time and materials to develop a
redevelopment study for SH26, utilizing input from the community and
business owners.
./' Redevelopment of the City website to provide a focus of citizen
information and also development opportunities for properties located
along the corridor.
./' Continuation of marketing and retail recruitment for sales tax generating
businesses with a goal of sustaining an average annual growth in sales
tax of 10% or greater (estimated 15% for FY2005).
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./ Provide funding for acquisition of a fire engine replacement providing
continued support for the City's ISO. insurance rating. Funding is also
provided for three additional paramedics-fire fighters to enhance minimum
staffing needs to meet the needs of the city.
./ The budget allocates funding for an additional Lieutenant and Sergeant
along with two part time Public Service Assistants to meet the patrol
needs of the city.
Enhance the maintenance and reconstruction of the city roads and streets by:
. Developing a five year street plan identifying funding requirements for both
preventive maintenance and reconstruction needs for neighborhood
streets and thoroughfares and scheduling of intersections. Funding
opportunities include, among others, available Fund Balance cash, fees,
capital bond financing and new fees or taxes. The plan will provide
focused attention to street improvement opportunities for 2006.
./ The Street Department line item for street maintenance is increased to
$650,000. This meets the identified goal of the City Council to increase
funding to a sustainable maintenance level.
./ Funding is provided for staff time and materials to develop a study,
utilizing input from the community, identifying a multi-year capital
improvement plan for streets.
./ The Street Department has additional funding for materials to support the
acquisition of an oil distributor truck and a pneumatic roller at the
conclusion of the FY2005 Budget positioning work crews to address
street overlay during the upcoming budget year reducing the overlay by
three years.
./ The budget provides for the addition of two employees to assist streets-
drainage operations needs with funding provided by the monthly drainage
fee.
. Preparing a study to develop a commuter rail center in conjunction with
regional planning for the Cotton Belt Commuter Rail Line with a focus on
retail development and/or cooperative partnership opportunities.
./ Funding is provided for staff time and materials to develop a study,
utilizing input from the community, identifying possible locations for a
commuter rail station. Resources provided by the NCTCOG and DART
and the Fort Worth Transit groups are anticipated to support the project
and minimize City resource commitments.
Ensure fiscal integrity and stewardship of the City's financial planning by:
. Continuing development of a five year financial plan identifying anticipated
revenues and corresponding expenses for both operations and capital.
The plan will identify needed adjustments to staffing, programming and
operations and corresponding identified adjustments to user fees and
taxes, as needed.
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./' Staff will submit for evaluation the comprehensive annual financial report
for a Certificate of Achievement for Excellence in Financial Reporting
(16th year) and the annual budget for the Distinguished Budget Award
(12th year).
./' Funding is provided for staff time and materials to develop a study,
utilizing input from the community, to prepare a multi-year financial plan.
Effectively utilize and promote Colleyville's paid and volunteer human resources
by:
. Developing a workforce development plan focusing on a competitive
compensation-benefits plan while addressing needs for succession
planning and addressing ways to promote greater citizen volunteer
participation and recognition.
./' Utilizing an employee committee, staff will retain a consultant to provide
input and recommendations on compensation and benefits structuring
with a focus on staying competitive in the marketplace and promoting
opportunities to enhance succession planning.
./' Staff will evaluate and develop a recommendation on preparing a Citizens
University providing a broad general education. on the operating
challenges and opportunities for the City.
./' Host an annual Board and Commission Orientation to inform citizens of
service opportunities for the various citizen committees.
Expand community relations of the Mayor & City Council with citizens and
Boards by:
. Developing a plan promoting elected officials credibility with the general
citizenry by promoting the active involvement of citizens to participate with
Board and Commission opportunities, creation of a Colleyville Presidents
Council and the hosting of annual meetings with key community groups
and City boards.
./' In conjunction with the City Council, staff will develop a communications
plan focused on engaging the public in various opportunities to be
involved in City issues.
./' Staff focus will be for the development of a Presidents Council to meet at
least semi-annually with the City Council to discuss various community
issues and sharing of resources.
./' Funding is provided for the third annual Board and Commission
appreciation reception.
./' Renewed focus on hosting quarterly HOA Presidents meetings to provide
an opportunity for elected and staff members to update neighborhood
representatives of ongoing work initiatives.
Develop, expand and promote leisure activity opportunities for the citizens by:
. Identifying opportunities to focus on the development of city parks and
private developments by creating an "urban oasis" for citizens to relax and
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enjoy family times thru enjoyment of trails, open spaces, theaters,
shopping, etc. boards.
./' Acquisition of property for a senior center is anticipated to be finalized by
the first quarter of FY2006. Capital funding is provided for the purchase
of the proposed building and property with FF&E also being provided.
Funding resources are provided for related staff needs to successfully
implement the opening of the senior center.
./' Construction is anticipated to be complete by the first quarter of FY2006
for the trail system for McPherson Park.
./' The acquisition and relocation of the Turk Log Barn is planned to
preserve the historical heritage of the community.
./' Staff will complete a study identifying signage opportunities along the
Tarantula Train to promote tourism in the city.
./' Opportunities will be explored with the operator of the recently announced
movie theater for special events including movie premiers and concerts.
The Budget Challenge
The continuation of sound financial and operational philosophies has guided the
development of the budget for the upcoming year. By its very nature, the
development of any budget is the allocation of scarce resources. Consequently,
there will always be more needs than available funds. With this recognition, the
preparation of the FY2006 Budget includes:
. Operational costs being scrutinized carefully to ensure the necessity of
each expenditure in the context of the current service delivery and
financial environment;
. Programs being evaluated for potential adjustment where associated
activities may have declined;
· Appropriate fund balances being maintained; and
. Quality of service delivery for basic services, and secondarily of popular
programs, being a high priority for continuation and/or expansion.
Property Tax Revenues
The major budgetary issue in preparing a budget each year is the setting of the
property tax rate. Once the roll is received in late July, the tax rate is determined
based on both the debt rate needed to pay for the City's bonded indebtedness
and for maintenance and operation funding in the General Fund.
Focusing attention for home ownership of citizens aged 65 and over, the City
Council approved in 2003 the Senior Property Tax Freeze and increased the
Over 65 Property Tax Exemption to $65,000. The loss in property tax revenue
from these two exemptions for FY2006 is $24,399.
There is still uncertainty for the stability of property tax revenues as this budget is
being finalized. The Governor had convened a second special session with the
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Legislature struggling with various proposals to establish lower property
revaluation caps at either 3% or 5% in their efforts to address public school
financing. The current property vaiuation cap is set at 10%. The Legislature
recessed with out approving any legislation related to these issues. Based on
discussions with Representative Truitt, it appears that any approved legislation
would only go into affect with the FY2007 budget.
The increase for existing residential valuation was only 2.84% from the prior
budget year. In reality, the share of the tax rate pie has been declining for many
years for the City of Colleyville. The City's share of the citizen's tax burden with
the other taxing entities has declined from 13.72% in 1995 to 12.89% in 2005.
The City must be diligent in expressing to legislators concern about the potential
negative impacts such legislation could have future budgets.
Preliminary estimates continue to forecast a property tax increase for FY2007 in
response to the tax rate adjustment for the scheduled sale of debt for fire station
and outdoor warning siren improvements included in the 2005 Bond Election. It
is anticipated that the sell of the debt will occur during the second half of FY2006.
The goal of this delayed sale is to defer the impact of the property tax rate
adjustment until the 2007 fiscal year. It is estimated that the owner of a house
valued at $323,000 would see an additional $25.84 in taxes per year as a result
of the sale of the debt.
Sales Tax Revenue
The second major financial consideration that guides the development of the
budget is the growth of sales tax revenues. The City collects a total of 2% sales
tax: 1 % for General Fund and the remaining 1 % allocated for two % cent special
purpose districts.
All projections of sales tax revenues are very conservative because of the
volatility of this revenue source, which is dependent on the economy. The
mandated sales tax holiday in August implemented by the State Legislature on
certain retail goods has some negative effect on retail sales, but that impact
cannot be directly measured.
During the past year, the City Council entered into three separate economic
development incentive agreements providing for a portion of sales tax generated
to be shared with respective economic development prospects for the Colleyville
Town Center. Only the City's general 1 % sales tax is allocated to these three
performance-based incentive agreements. Starting with the FY2007 Budget, an
expense item will be provided in the Economic Development Department to
account for the payment of the incentives. The overall revenue page will reflect
the full receipt of the sales tax to offset the planned incentive payments.
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Net Working Capital
During the June 16 and 17 Budget Worksession, the City Council discussed
developing a written Fund Balance. Included as a part of this budget submittal is
the fund balance policy for both the General and Utility funds as directed by the
City Council. The policy provides for maintaining a minimum net working capital
level of a 90 day fund balance in the General Fund and 180 days in the Utility
Fund of current year non-capital expenditures. This will mark the first time that
the City has a formal written policy regarding the maintenance and use of
available cash for the two funds.
Managing in tough times
An ongoing means of funding City operations is to aggressively look at other area
governments to maximize economy of scale for cost savings. As with past years,
part of my budget approach is to embrace the concept of partnering with other
governmental units, with the guiding principal that it should meet the BEE test
(beneficial, economical and efficient) for Colleyville. A new exhibit was included
during the June budget worksession titled "2005 Efficiency Report" noting
significant areas of accomplishment by staff in reducing costs.
The projected budget proposes to contract for services with other governments in
the following areas:
. Street. Overlay:
To maximize street maintenance, the City will continue partnering with
Tarrant County. The County has phenomenal street overlay capabilities
and has shown a strong interest in assisting our maintenance program.
. Elections:
For the last four years, the City has contracted with the Tarrant County
Elections Administration Department to conduct local elections. The
efficiency and expertise provided by the County enhances the quality of
the electoral process available to the citizenry.
. Building Maintenance:
We will continue to contract with Tarrant County for janitorial support
services for the Colleyville Justice Center, the Colleyville Public Library,
Parks Administration and the Colleyville City Hall.
. Public Safety
Continued participation with the Metroport Teen Court is funded jointly
with the cities of Colleyville and South lake. Funding is also provided to
meet the contractual obligations of the Bedford Response Area.
. Regional Transportation:
The expense plan continues funding with the Trinity Railway Express
(TRE) for residents' participation with the regional mass transit authority.
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. Fleet Maintenance:
Efforts to minimize the operating cost for our garage by contracting out
major repairs for fire fighting equipment with the City of Grapevine will
continue.
. GCISD:
We will continue to focus work efforts with the District for printing, tax
collection services and use of recreational facilities to maximize our
operating budget.
. Economic Development:
This will be the second year in partnering with the North Central Texas
Council of Governments (NCTCOG) to host a website offering property
information in support of our economic development efforts. City
infrastructure information, mappings and property information is provided
on the site. Contracting with the NCTCOG for GIS related mapping
information and aerial photography for public works and economic
development will be continued for the seventh year.
Funding was not provided for an additional staff position for the Building
Inspection Department. The departmental request was for a contract employee
to assist with continued increases in commercial and residential activity. The
position was not funded due to funding limitations. The position will be evaluated
during the course of the year dependent on building activity associated with the
Colleyville Town Center and the Villages at Colleyville.
REVENUES
The development of the FY2006 budget started with an evaluation of available
revenues. A few points in assessing revenue opportunities were:
~ Moderate sales tax growth of 2%
~ Slight increase in investment earnings to 3.25%
~ Anticipated 229 housing starts in FY2006 compared to 220
budgeted for FY2005 providing an additional $197,211 in building
permits revenues
~ Implementation of a 3rd party ambulance itemized billing generating
an additional $94,786
~ Enhancement of alarm permitting and traffic enforcement
augmenting the budget by $167,500
The main source of income for the City is property taxes, which account for 51 %
of our total revenue. The Tarrant Appraisal District has rendered Colleyville's
property valuations for FY2006 at $2,858,341,730, which includes the TIF District
valuation of $151,920,536. This is 48% higher overall than last year's TIF
valuation and 100% from base year 1998.
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Appraised Property Values
$3,000,000,000
$2,500,000,000
$2,000,000,000
$1,500,000,000
$1,000,000,000
$500,000,000
$0
o Vacant land
. Commercial
II Residential
1995 2000 2001 2002 2003 2004 2005 2006
The FY2006 Budget provides for a property tax rate of $0.3474 per $100 value to
support a property tax levy of $9,383,082. The tax rate is comprised of
Operation and Maintenance of $.27771 and an Interest and Sinking rate of
$.06969. The latter component provides funding for retirement of the annual
debt obligations. Reviewing the peer cities, the FY2006 property tax rate has
Colleyville ranked lowest. The property tax rate of $0.3474 has been held for the
last eleven years.
Budget
Year
2005
2006
Average
Pro ert Value
$323,380
$338,001
Property
Tax Rate
$0.3474
$0.3474
Property Tax
Pa ment
$1,123.42
$1,174.22
The rate will adjust the typical homeowner's tax bill 4.5% compared to the
FY2005 tax billing. The average homeowner will see a property tax payment
adjustment of $50.80 to support city services, which equates to less than $1 per
week.
EXPENDITURES
The following illustration shows where the City will spend the tax dollar for
FY2006. For example, public safety expenses and programs represent 43% of
the total City property tax levy payment.
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ervices $ 0.16
Public Works $0.12
General Management $0.12
Engineering / Bldg. Insp. $0.05
Finance / Court $ 0.05
Community / Eco. Dev $0.03
Merit Adjustment $0.03
Capital/Equipment $0.01
FY2006 Enhancements
. Vehicle replacement
This will be second year to implement a scheduled vehicle replacement
program. Accounting for the planned increases for the proposed budget
for parks and public works vehicles, the Fire Department has added
$50,000 in the FY2006 Budget for the scheduled engine replacement. An
additional $60,000 will be provided in the FY2007 Budget for a planned
ambulance replacement. Reduced budget commitments in the FY2006
Colleyville Crime Control and Prevention District provided annual funding
for the ongoing replacement of four (4) police vehicles. There is a one
time funding for a vehicle for the new Lieutenants position paid from
available cash in the fund.
. Staffing
Fire:
To address needed staffing for medical and fire fighting operations,
$186,018 in additional funding is provided for the hiring of three
additional paramedic-fire fighters. The addition of these positions
allows the Department to more effectively and routinely meet minimum
staffing requirements.
Police:
An additional $114,548 is provided for the hiring of a second Lieutenant
and an upgrade of a patrol officer position to Sergeant. The addition of
these two positions will improve operational supervision. Additionally,
two part-time Public Safety Assistants are funded. The implementation
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of these positions will allow patrol officers to better concentrate time in
the field by minimizing workload at the station.
Streets and DrainaQe:
Addressing the City Council initiative to enhance street maintenance,
the FY2006 Budget provides $87,766 in additional funding for two
employees and related supplies. Funded by the Drainage Fund, the
positions will allow General Fund paid employees to concentrate 100%
on street maintenance needs and allow employees of the Drainage
Fund to be fully staffed. Since the inception in 1993 for the Drainage
Fund, there has not been any staff added for drainage and street
operations.
. Compensation and Benefits
Maintaining an investment in staff is an important component in the
development of the FY2006 Budget. The Budget includes funding for a
5% salary merit adjustment. Also provided is a strong attention to
employee benefits with continued funding of employee dependent
insurance at 75% to maintain our overall competitive position with the peer
cities.
This 5% merit adjustment will cost the General Fund $371,863, the
Drainage Fund $10,663 and the Utility Fund $67,975, inclusive of
retirement and taxes. Employees will be eligible for one of three tiers in a
merit adjustment: 2% for meeting expectations, 3% for exceeding
expectations or a 5% for outstanding performance. The 36 employees
who are "maxed out" will have the option of receiving a one-time payment
(based on the tiered scale above) of cash or deposit into a City-approved
deferred compensation plan. The Budget does not provide continued
funding for a 2.5% salary adjustment for employees hired after October 1,
2005 who successfully complete the six month probationary period.
The total cost for the employee insurance program is $1,555,131 for the
FY2006 Budget. This amount includes health, dental, life, long-term
disability, COBRA and flexible spending account administration and the
wellness program. Of this amount, $1,255,405 is funded through the
General Fund. Citywide, the annual health insurance premium for
employee only is $861,799 and dependent insurance will be $782,237 this
year. The dependent premium is split with the City paying 75%
($587,421) and the employee paying 25% ($194,816).
In addition, the City participates at the premium level in the Texas
Municipal Retirement System (TMRS). Under this system, the City
matches the employee retirement contribution at a 2 to 1 ratio. The City is
at the maximum contribution rate and annually provides updated service
credit adjustments to maximize the employee retirement potential.
Funding for participation in the TMRS program is $840,976 (12.14% of
payroll) for the General Fund.
18
The City also provides workers' compensation coverage through the
Texas Municipal League (TML) for all employees. Staff has worked
diligently to control costs by participation in a citywide safety program.
This program meets on a monthly basis to review trends, address safety
issues and coordinate safety training and awareness efforts. This
program has proven effective by lowering premiums over the last two
years. This year the City received a slight increase of 1.1 % or $42,866 in
the General Fund due to recent legislation which expands coverage of
firefighter personnel. This increase was minimized through the adjustment
of the City's experience modifier, which was reduced to .78, down from .81
during the previous year.
Focusing on efforts to reduce employee health and workers compensation
claims, the City implemented in FY2005 a wellness program, Fit and Well
in Colleyville. This is voluntary program that encourages employees to
evaluate overall health and work toward improvement. Due to this
program we have seen individual employee results including weight
reduction, decrease in prescription medication, increased physical activity
and nutrition. The program offers a variety of elements such as on-line
health assessments, individual coaching for improvement, wellness
seminars and challenges and disease management. Employee
participation earns credits towards three different incentive levels and
depending on the level reached this year will affect the possible incentive
next year. The long-term goal is to minimize premium increases through
improved health and wellness of our employees. The FY2006 Budget
funds $11,338 towards the cost for this program.
As a follow up from City Council direction, staff will evaluate and develop a
program to foster and encourage employees to utilize available fitness
facilities. The focus will be to allocate funding as an incentive for
employees to meet the point goals previously discussed. The funding will
provide partial coverage of related health fitness center membership fees.
. Street Maintenance
The FY2006 Budget allocates an additional $95,000 to towards overall
street maintenance meeting a City Council goal established in 2003 and
confirmed again this June of $650,000. In FY2005, $110,000 was funded
for an asphalt patch truck, with the funding to be reallocated to street
maintenance in FY2006. Including this amount, street maintenance
funding increased $95,000 from FY2005. During the June worksession,
the City Council supported efforts to fund the purchase of a pneumatic
roller and oil distributor truck from current year savings to provide greater
work efficiency. To maximize funding, the City will partner with Tarrant
County to assist in our street overlay program.
19
. Fuel Cost Adjustments
Continued world events and the instability in the Middle East have in part
caused price increases in gas and oil. To account for these uncontrolled
increases, additional funding of $28,932 is budgeted for FY2006 for fleet
operations.
. Building Utility Costs
The FY2006 Budget reflects increases of $12,727 for electrical costs for
servicing the related city facilities and street lighting.
. Library
Consistent with previous budgets, the FY2006 Budget allocates funding
from the Voluntary Library Fund, subject to a recommendation of the
Colleyville Public Library Board.
UTILITY FUND BUDGET
The Utility Fund is a proprietary fund structured and operated as a stand-alone
business or enterprise. For budgeting purposes, the Fund segregates the
operating expenses and debt service in an accounting fashion similar to the
General Fund. In accordance with Generally Accepted Accounting Principles
(GAAP), this Fund uses a full accrual basis of accounting that combines the
accounting of long-term assets and liabilities with operating expenses and
revenues. As a stand-alone Enterprise Fund, the Utility Fund pays its share of
overhead costs as a reimbursement to the General Fund. The Fund also makes
a franchise fee payment to the General Fund of 2%.
Revenues
Combined Utility Fund revenues total $9,660,010. Water sales account for 71 %
of this amount and sewer revenues account for 22%. Interest, tap fees and
miscellaneous revenues make up the remainder. Utility rates were increased in
FY2002 for a portion of the scheduled $5 million for State Highway 26 utility
relocation improvements.
Meeting bond covenant requirements, the rate structure provides for a 1.5 times
coverage factor. An additional rate increase of $0.14 (water) and $0.06 (sewer)
per 1,000 gallon usage has been scheduled since 2000 to be implemented for
the remaining share of debt issuance for the utility relocation costs for State
Highway 26 (estimated construction in June 2006). The average monthly utility
bill will be $74.29 compared to $71.99 during the prior year, with this planned
rate adjustment. Capital programming for the Fund directed by the City Council
in FY2005 provides for the maintenance of a 180-day working capital reserve.
Expenditures
Utility Fund expenditures total $8,933,059 for the FY2006 Budget. The largest
component, 51 %, of the Fund covers the contractual obligation for water and
wastewater to the Trinity River Authority. As part of the program to repair and
20
rehabilitate the utility system, the budget continues funding the annual meter
replacement program at a cost of $70,000. The following are significant
adjustments proposed for the FY2006 Budget.
. Staffing
Funding for adjusting the contract GIS position to full-time and the hiring of
a Vulnerability/Emergency Operations Manager and part-time Billing Clerk
is provided in the budget. The first position will allow greater work
productivity in preparing maps and related information for economic
development activities and internal operations. The FY2005 Budget
includes funding of $31,500 in the Engineering and Utility Operations
departmental budgets for GIS services and supplies. The second position
will coordinate and work with the Fire Chief in developing and overseeing
City emergency operations and enhancements to the utility systems
operations. The third position will also allow greater productivity and
enhanced service delivery in the Utility Billing Department.
. Fuel Cost Adjustments - $13,007
Consistent with the General Fund, the Utility Fund FY2006 Budget is
increased to account for price increases in gas and oil.
The following illustrates the distribution of expenses for the Utility Fund.
Operations
3%
2%
1%
Administration
Merit Adjustment
Debt Service
Transfers
Billing
DEBT SERVICE FUND
The City budgets for debt service in two separate Funds - utility and tax
supported debt service. The Utility Fund's times coverage ratio is effectively met
with a projected 1.50 ratio for FY2006 with the rate structure.
With the successful passage of the 2005 General Obligation Bond Election, the
City will issue related debt in 2006. Scheduling of the sale of the debt is planned
to not impact the debt portion of the property tax rate until the FY2007 Budget.
21
The City's bond ratings are further evidence of Colleyville's financial strength. In
2002, the City received an upgrade in its General Obligation bond rating from
Standard and Poor's from "M" to "M+". A very strong tax base growth coupled
with a low tax rate, strong financial performance and substantial cash balances
are the primary reasons for this bond rating.
The Waterworks and Sewer System and separately the Drainage System
revenue bonds also received a rating upgrade in 2003 and 2004, respectively.
Standard and Poor's upgraded the revenue bonds from "M" to "M+". Reasons
for the upgrades include strong financial operations, growth in service area,
adequate water and sewer treatment capacity to meet future demands, and
moderate debt ratio with manageable future borrowing plans.
A credit ranking for outstanding debt means the City's bonds are considered to
be of superior investment quality, meaning lower interest payments. With a
population of only 20,500, Colleyville is in a peer of only five other Texas cities
(average population of 200,000) with this magnitude of bond rating.
STORMWA TER DRAINAGE UTILITY FUND
In 1993, the City Council adopted a monthly fee to assess against residential and
commercial utility billing accounts for stormwater management. The Stormwater
Drainage Utility Fund keeps up with the increased operation and maintenance of
the City's drainage system and addresses federally mandated requirements for
stormwater systems.
This fund is designated to help the Public Works Department maintain streets,
sewers and drainage ditches to manage runoff from commercial and residential
development. A Drainage Department was previously established to account for
related personnel and operating costs.
The Fund receives $798,000 annually from the collection of the monthly fee.
Annual debt payments for the outstanding bonds comprise $260,093. The
remaining funds are allocated for staff positions and $135,698 for miscellaneous
projects. As noted, the FY2006 Budget provides a $1.00 increase for the
monthly Drainage Fee to provide $80,000 in additional funding. This will allow for
the hiring of two additional employees, eliminating subsidizing of workforce by
the General Funds Street Department and allowing 100% concentration on street
maintenance needs.
Also included is funding of the second year lease payment of $16,500 for the
acquisition of drainage equipment. The drainage bonds require a coverage ratio
of 1.20 times annual debt service, approximately $52,000 annually. Using the
cash generated from the prior year's coverage ratio enables the fund to acquire
this equipment and future replacement equipment using multi-year leases.
22
OPERATING CAPITAL AND EQUIPMENT REPLACEMENT FUND
The City budgets and accounts for its vehicles and certain maintenance
equipment in the Equipment Replacement Fund. These resources are used for
the acquisition of equipment scheduled for replacement subject to annual
inspection and evaluation. The scheduled replacement of these assets for the
FY2006 Budget include: one fire engine, four patrol cars, one pickup and a
tractor.
STREETS MAINTENANCE FUND
Focusing on major attention for street maintenance, the FY2006 Budget creates
a new Fund. Monies not expended year to year are allocated to the Fund for
carryover for project funding for future years. The FY2006 Budget includes a
carryover of $110,000 from the FY2005 budget for related expenses for the
overlay of McDonwell School Road. Overlay repairs for the street were delayed
pending KISD's completion of a new elementary school under construction at the
intersection with Precinct Line Road.
CAPITAL IMPROVEMENT FUND
The City of Colleyville Capital Improvements Program, (CIP), is a process by
which the City develops a multi-year plan for major capital expenditures that
matches available resources and satisfies City tax rate stabilization objectives.
The CIP lists each proposed Capital Project, the time frame in which the project
needs to be undertaken, the financial requirements of the project, and proposed
methods of financing. The Capital Improvements Program, attached as an
exhibit to the Budget, attempts to identify and plan for major capital needs.
Projects include for initiation and or construction for FY 2006 include:
~~_~ ~ m Pr(>j~c:t ~..
~ GI a(j~@ .~eritClg~lnt~rsec;ti 0 n
~IClECl~f'IClrltati<?rl.. [) r.Cl i rl~Clg ~.. _.
Fire Statiorl.[)esignlgonstructi<?r"l
. QLJ~(jggr\f\jClrr"l ir"lg .?ir~n~.
.?~r"l igrg ~r"lt~reroj~c;t .
~e.Clr.~LCll"lcj ~c9u.i.siti<?r"l........ ~
.. fy1 cF.'he r~g n.. f'Cl rk(f'hCl~~~I)..
Pleasant Run Trail
_~f'I~~Cl.S Clrl!.BLJr"l$<?cc;~rf'rClc;tic;~Par.k ir"lgL<?t..
City f'Clrk Road Extension
~ f3~gClr"l~Gr<?LJ rl(j? tc:>r.ag~~Iar"l.~
Water Transmission Lines
.~_~....... . _. ...'. ~~_........m ......._...
.~.~~?~_LJtilltie ~~<:ljLJ~trll ~rlt~~
Cost
$ 1,700,090
$ 300,000
, . .NV"......m....~_x.r_.w_v
$ (3,.185,9_99__
~...~..............J.?Q,ggg.~.
. ~~. . . ...~J}g9QJQQSt.
_.~~~~~$~199JQ~~..~
. . $ . .1,~9Q.,99Jl~
$JQg,QgQ,.
$ 50,000
$ 125,000
._ '.__________ W "W'. ~___d_.._W_w.,...^..,H.V____W.,.._,..>~>>>v,,>>"'y
~.?,gQQ,QgQ....
.......l~J,~9Q,999
.. .. ~ ..~ . .._.~.. l.?lQgQ,ggg~.~
Total: $20,~10,OOO
23
The City Council identified as a Work Initiative for 2006 to review the
development of street projects as part of the CIP. Significant discussion during
the June 16 and 17 Budget Worksession recognized the importance of the City
addressing the need for improvements for aging streets. The consensus of the
City Council is to appoint a citizen committee in the Fall to review both needs and
funding opportunities.
Staff will prepare for the sale of related debt for the fire station facilities and
outdoor warning sirens that were a part of the 2005 Bond Election. It is
anticipated that the sell of the debt will occur in early spring. The goal of this
delayed sale is to defer the impact of the property tax rate adjustment until the
2007 fiscal year. It is estimated that the owner of a house valued at $323,000
would see an additional $25.84 in taxes per year as a result of the sale of the
debt.
SPECIAL DISTRICTS
The City Council continues to be innovative in evaluating financing options for
various City programs. Programs implemented, to date, include:
. Colleyville Tax Increment Financing District:
The Tax Increment Reinvestment Zone (TIRZ) District was created in 1998.
The primary goal of the District is to encourage quality commercial
development in the City. The District boundaries predominately occupy
property located along State Highway 26, comprising 633 acres of land area.
Incremental values subsequent to January 1998 are taxed at the City's
adopted property tax rate. However, the ad valorem revenues are utilized
within the District rather than being allocated to the City's overall budget.
Overlapping taxing entities, including Tarrant County, Tarrant County College
District, Tarrant County Hospital District and the Colleyville Independent
School District participate at varying levels in the District by assigning their ad
valorem tax dollars.
The incremental value for tax year 2006 is $151,920,536, an increase of
$49,096,053 over the valuation for tax year 2005. The base value for the
District was $75,821,735 in 1998. The FY2006 debt service payment is
$1,541,435 for bonds issued for District projects. The anticipated revenue
from the incremental value increase will adequately fund the FY2006 debt
service payment. Additionally, expenditures are anticipated for payment to
the Villages at Colleyville and The Town Center at Colleyville for developer
infrastructure as a result of Board and City Council approved project
incentives.
Initial planning projections provided that the anticipated property valuation for
the District would be $105,170,000 for FY2006. Based on property
24
evaluations provided by the TAD, the actual valuation for the District will
actually be $151,920,536. This is a 43.5% increase over the 1998 projection.
. Colleyville Crime Control and Prevention District:
The primary goal of the District is to fund public safety facilities. The District
was created by voter approval in 1999, with oversight of funds assigned to the
Board of Directors composed of the City Council. State law provides that a
District's life is limited to five years, unless voters continue the District by
approval of a referendum. In September 2003, Colleyville voters approved
continuation of the District for an additional 20 years. Expected revenue from
the special purpose sales tax, use of funds generated from prior years
coverage ratio and related interest income for the FY2006 Budget is
$899,120. The budget provides funding for the annual debt for the Colleyville
Justice Center, compensation for a police officer, and annual acquisition of
four police vehicles with total expenditures of $689,205.
. Colleyville Economic Development Corporation:
Authority for the Corporation is provided by State statute as a 4B Corporation.
The 0.05% sales and use tax approved by the voters in August 1996 has
been an important resource in our capital improvement program for
community related facilities. Expected revenue from the special purpose
sales tax, use of funds generated from prior years' coverage ratio and related
interest income for the FY2006 Budget is $1,249,442. The CEDC Board will
meet in August to develop a FY2006 Budget. Funding provided by this
special sales tax historically has been allocated to community development
initiatives (Le. parks, libraries, city hall, etc.). Consistent with state law, some
funding will likely be allocated by the Board of Directors for economic
development efforts for festival and marketing efforts.
SUMMARY
The City Council held a worksession on August 4-5, 2005, to review the FY2006
Budget. This budget was delivered to the City Council on July 30, 2005. In an
effort to solicit broader citizen comment, a Citizens Budget Education Day was
hosted on August 13, 2005 to review and receive public comment on the FY2006
Budget.
A summary copy of the FY2006 Budget was posted on www.collevville.com along
with a summary copy placed in the Colleyville Public Library. A complete copy of the
FY2006 Budget was filed with the City Secretary. A reference copy of the budget
was made available in the Colleyville Public Library. Approval of a proposal to
set the tax rate is scheduled for August 17, 2005. A public hearing for the
FY2006 Budget is scheduled for August 30, 2005 and September 6, 2005, with
adoption of the budget and tax rate on September 20, 2005. Printing of the
budget will be completed by January 7, 2006.
The development of the FY2006 Budget was a challenge considering that
demands for services exceed available resources and need for staffing
25
improvements. There is some comfort in knowing that the peer cities are
experiencing similar, and in some cases greater, budget challenges. City staff
continues to review and evaluate internal operations for opportunities to reduce
and improve the provision of funded services.
This service plan provides a good foundation for future budgets. We have
focused on what we expect to achieve in FY2006 and how we can continue
moving forward. I am particularly pleased with the level of commitment in
implementing a sustainable budget philosophy from the City Council and City
staff.
Each Department Head looked within their departments for innovative and cost
saving approaches for the delivery of services. In addition, appreciation goes to
members of the Budget Team. Assistant City Manager Paul Frederiksen,
Finance Director Terry Leake, Human Resources Director Kelly Cooper,
Financial Analyst Kacey Bess and Assistant to the City Manager Stephen Seidel
are due a tremendous debt of gratitude. Colleyville is lucky to have all of these
employees as a part of the Management TEAM.
Colleyville is fortunate to have a uniquely talented and passionate community
that is extremely active. Strong citizen participation is welcomed and
encouraged. Clearly, the citizens speak out on the type and expected level of
services. The administrative desire is to continue this path and provide a climate
that fosters unity within the varied faces of the community through involvement
and input to our organizational efforts.
An important question answered in the FY2006 Budget is our focus on the future.
Customer service will be at the forefront, and the City will continue to retain and
attract staff that will be committed to the organizational values that emphasizes a
strong customer service philosophy. The staff remains focused and committed to
providing efficient and cost-effective services and programs to the citizens.
Sound fiscal planning will continue to be on the forefront as we move into the
new fiscal year. Through these conservative and focused efforts, the City will be
able to continue providing quality services to our citizens.
Over the years, the City Council has gone about the business of developing a
quality community, in part, by the development of annual budgets. As noted
previously, Colleyville is deserving of being named best in Texas and 40th in the
nation for "Best Places to Live" for 2005 by Money Magazine.
The development and preparation of the FY2006 Budget can best be summed
with a view that the financial picture of the City is very positive with the focus on
the future. This budget lays the groundwork for a strong structure to carry on the
duties and responsibilities of the government. I appreciate your devoting the time
to discuss the opportunities in this service plan during the worksessions. Through
26
this process, we will reach consensus on the direction to take the City in the
future
Sincerely,
5;1{ L- vrv/fr
Bill Lindley ,/
City Manager
27
Fiscal Year 2005- 2006
Organizational Charts
,:~(<~_ ' Of ~',; .,
ouJ)fville
28
CITY OF COLLEYVILLE
ORGANIZATIONAL CHART CITIZENS OF
FISCAL YEAR 2006 COLLEYVILLE
CRIME
LIBRARY PLANNING ZONING CONTROL
BOARD AND ZONING BOARD OF AND
COMMISSION ADJUSTMENT PREVENTION
DISTRICT
CITY COLLEYVILLE
COUNCIL ECONOMIC
DEVELOPMENT
CORPORATION
SIGN PARKS AND AD HOC TAX
BOARD OF RECREATION COMMITTEES INCREMENT
APPEALS BOARD FINANCING
DISTRICT
I I
CITY CITY MUNICIPAL
MANAGER ATTORNEY JUDGE
I
PATROL
POLICE CHIEF ASSISTANT
INVESTIGATIONS - - CITY
ANIMAL CONTROL MANAGER
ECONOMIC
DEVELOPMENT - BUILDING
DIRECTOR ASSISTANT TO SERVICES &
THE CITY COMMUNITY
MANAGER CENTER
MANAGER
STREETS & DRAINAGE PUBLIC
WORKS PUBLIC
FLEET MAINTENANCE OPERATIONS WORKS -
UTILITY ADMIN. & OPNS MANAGER DIRECTOR
LIBRARY HUMAN
DIRECTOR RESOURCES
RESPONSE
FIRE CHIEF
INSPECTIONS! - -
INVESTIGATIONS INFORMATION
PARKS AND SERVICES &
RECREATION PUBLIC
DIRECTOR INFORMATION
UTILITY BILLING
FINANCE
MUNICIPAL COURT - DIRECTOR ~
COMMUNITY
DEVELOPMENT
DIRECTOR
CITY BUILDING
SECRETARY !-- INSPECTION
CODE
ENFORCEMENT
29
DEPARTMENTAL STAFFING SUMMARY
FY2004 FY2005 FY2006
DEPARTMENT ACTUAL BUDGETED BUDGETED
City Manager's Office 6.0 6.0 6.0
Building Inspection 5.0 5.0 5.0
Economic Development 1.0 1.0 1.0
City Secretary 2.0 2.0 2.0
Finance 4.0 4.0 4.0
Engineering 6.0 6.0 6.0
Community Development 3.0 3.0 3.0
Library 7.0 10.0 10.0
Fire 31.0 31.0 34.0
Police 42.0 42.0 44.0
Communications 1.0 1.0 1.0
Parks Maintenance 11.0 11.0 11.0
Parks Recreation 2.0 2.0 2.0
Colleyville Center 6.0 6.0 6.0
Streets and Drainage 10.0 10.0 10.0
Municipal Court 3.0 3.0 3.0
Fleet Maintenance 3.0 3.0 3.0
Building Maintenance 0.0 0.0 0.0
Information Services 0.0 1.0 1.0
:SENeiiAEiuNoJroiMm::::
....................................................................................................:.:.:.:.:.:.......:...............
..... .................. .....
................................
..............................
...........................
..................... .
...... d4.a;6Un
.:-:.:-:.;...;...::~:::::::;:;:;:;:~:::;:~:~:~:~:~~1~4j~~~b~~~<\~~~~~t :iHj:/[rrfrrrr~i52jOij
:-:-:-:::-::::::::::::::::::::::::::::::::::::::::::::.:::::..::.::::~..,:,::::::::::::::::::::: . .. ...... ................. ..................
Utility Administration
Utility Billing
Utility Operations
3.0
3.0
20.0
3.0
3.0
20.0
3.0
4.0
22.0
Drainage
4.0
4.0
6.0
Position counts include all full-time, part-time, and temporary positions
30
Fiscal Year 2005- 2006
Budget Process
'.on~e
31
Tuesday, February 1
Tuesday February 8 (9am)
Tuesday, March 8 (6pm)
Thursday, March 10
Thursday, March 10 (9am/1 pm) & Friday,
March 11 (9am/1 pm)
Friday, March 25
Friday, April 8
Friday, April 29
Friday, May 6
Tuesday, May 10 -Thursday, May 12
Friday, May 13
Monday, May 16
Friday, May 20 (9am)
Monday, June 6
Wednesday, June 8 (8am)
Tuesday, June 14
Thursday, June 16
Thursday, June 16 (6pm) & Friday, June 17
(1 pm)
Friday, July 1
Friday, July 8
Friday, July 15
Monday, July 25
Friday, July 29
Thursday, August 4 (6pm) & Friday, August
5 (1 pm)
Saturday, August 13 (9am)
Tuesday, August 16 (6pm)
Tuesday, September 20
CITY OF COLLEYVILLE
FY2006BUDGETSCHEDULE
City Council reviews Proposed FY2006 Budget Schedule
Budget Adjustment Form (BAF) Feedback Session with FY2005 BAF Committee
City Council Budget Worksession - Review FY2005 Budget and Work Initiatives and
discuss FY2006 Council goals
Review Budget Calendar dates with City Council candidates
BudgetlBAF Kickoff Meetings - Base budgets and BAF's distributed
Personnel reclassification requests due to Human Resources (HR)
Personnel BAF requests due to HR
Human Resources distributes update salary and benefits costs for personnel BAFs
BAF's, Agency Requests and FY05 Efficiency Report Cards due to Assistant City
Manager
Base Budgets due to Financial Analyst
Goals, Objectives and Service Delivery Measures due to Assistant to the City Manager
Revenue Detail Sheets and Vehicle/Equipment Replacement Requests due to
Finance Director
Base Budget presentations to Budget Committee
Tarrant Appraisal District releases preliminary appraisal information
Finance Director completes preliminary revenue estimates
New City Council Orientation
FY06 Efficiency Report Cards due to Assistant City Manager
FY2006 BAF Ranking Workshop (Colleyville Center)
Budget Committee's preliminary budget due to City Manager
City Manager and Budget Committee review preliminary budget
City Council Planning & Budget Worksession - Review FY2006 Budget and Council
Work Initiatives
Departments receive City Manager decisions
Budget appeals due to City Manager
Departments receive final City Manager decisions
Tarrant Appraisal District releases Certified Tax Roll
City Manager's Proposed Budget distributed to City Council
City Council Budget Worksession
Community Budget Education Day (Colleyville Center)
City Council discussion of FY2006 Budget
Budget and tax rate ordinances - Second Reading, public hearing and adoption
32
THE BUDGET PROCESS
The City Charter of the City of Colleyville establishes the fiscal year as October 1 through
September 30. The Charter requires the City Manager to submit a proposed budget and
accompanying budget message to the City Council each year. The Council reviews the
proposed budget at workshops and revises as appropriate prior to general circulation for
public hearings.
The City Manager's Office and Finance Director (Budget Team) oversee the preparation of
the proposed budget. A budget calendar is distributed to the management team composed
of department directors. Each department and the Budget Team develop target line item
expenditure estimates based upon the two prior years and current year spending levels.
All departmental requests for capital items, new personnel, or programs are submitted for
consideration to the entire management team. These requests are reviewed in meetings
where the departments describe their importance. Then, the requests are ranked using
Interpretive Structural Modeling techniques to bring consensus about which items to fund.
This prioritized list is utilized by the City Manager in developing his budget
recommendation.
The proposed budget is presented to the City Council at a budget work session.
Department directors have an opportunity to make a budget presentation to the City
Council and are available for questions. Copies of the proposed budget are made
available to the public and the press and the public hearing schedule is confirmed.
Before the public hearings are held, notices of the public hearings on the proposed budget
are posted and published in the newspaper. After public hearings at two consecutive
regular City Council meetings, the Council may adopt the proposed budget, with or without
amendment. The budget ordinance is to be adopted no later than the 30th day of
September and requires an affirmative vote of a majority of the Council. The Council
adopts the tax rate ordinance at the same meeting as the budget ordinance.
THE BUDGET AMENDMENT PROCESS
To amend the total expenditures ofthe current year budget, and ordinance is presented to
the City Council at a regularly scheduled Council meeting. Public hearings are held on the
proposed budget amendment at two consecutive regularly scheduled Council meetings.
After the second public hearing, the budget amendment is voted upon by the City Council.
The amendment must be approved by at least three votes in order to be enacted. After
approval, the ordinance becomes an attachment to the original budget.
Per Section 9.04 D of the Charter of the City of Colleyville, Texas, "At any time during the
fiscal year the City Manager may transfer part or all of any unencumbered appropriation
balance among programs within a department, division, or office and upon written request
by the City Manager, the Council may by ordinance transfer part or all of any
unencumbered appropriation balance from one department, office, or agency to another."
33
BUDGETARY BASIS OF ACCOUNTING
Budgets of general governmental type funds are prepared on a modified accrual basis.
Under the modified accrual basis of accounting, revenues are recognized when they are
measurable (the amount of revenue can be determined) and available (collectable within
the current period and 60 days thereafter for property and sales taxes). The following
funds are general governmental type funds and their budgets are prepared on that basis:
General Fund and Debt Service Fund.
The budget basis for the Utility Fund and Drainage Utility Fund is the full accrual basis.
Under the full accrual basis of accounting, revenues are recorded when earned and
expenses are recorded at the time they are incurred. For example, unbilled charges for
water and sewer usage are estimated and recorded.
A Comprehensive Annual Financial Report (CAFR) is prepared by the City at the end of a
fiscal year. The basis of this report is "generally accepted accounting principles" (GAAP).
This report basically replicates the budget presentation, with two exceptions in both the
Utility Fund and Drainage Utility Fund. In these budgets, principal repayments are
classified as expenses and in the CAFR they are classified are reductions of a liability.
Also, depreciation expense is not budgeted but the purchases of capital equipment and
improvements are budgeted as expenses. These purchases are classified as assets of the
fund in the CAFR and depreciation expense is recorded on the purchase.
LEGAL DEBT MARGIN
Article XI, Section 5 of the State of Texas Constitution states in part:
".... but no tax for any purpose shall ever be lawful for anyone year, which shall
exceed two and one-half percent of the taxable property of such city."
Article X, Section 3 of the Charter of the City of Colleyville, Texas states:
The maximum tax rate shall not exceed $1.50 on the one hundred dollars ($100.00)
valuation of the taxable property with the City.
The tax rate for Fiscal Year ended September 30,2006 is $.3474 per $100 of assessed
valuation at 100% of the market value. The City of Colleyville operates under a Home Rule
Charter, which adopts the constitutional provision. The tax rate is 23.16% ofthe legal limit
of the City of Colleyville charter provisions. Additionally the tax levy is .0034% of the
taxable property of the City (levy of $9,402,107 I taxable property of $2,858,341,730) or
13.9% of the legal limit of the Texas Constitution.
34
ORDINANCE 0-05-1540
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS,
APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE CITY OF
COLLEYVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005
THROUGH SEPTEMBER 30, 2006, A COpy OF SAME BEING ON FILE IN THE OFFICE
OF THE CITY SECRETARY, TO BECOME EFFECTIVE ON OCTOBER 1, 2005.
WHEREAS, in compliance with Article 689a-14, Vernon's Texas Civil Statutes, the City
Manager did file with the City Secretary, a copy of the budget of the
proposed expenditures for the fiscal year beginning October 1, 2005, and
ending September 30,2006, such filing being more than thirty (30) days prior
to the date on which the City Council makes its tax levy for said fiscal year;
and
WHEREAS, all statutory and constitutional requirements for the passage of this
Ordinance have been adhered to, including but not limited to the Open
Meeting Act; and
WHEREAS, the City Council determines that the passage of this Ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Sec. 4.
THAT all matters stated hereinabove are found to be true and correct and
are incorporated herein by reference as if copied in their entirety.
THAT the budget of the proposed expenditures for the fiscal year beginning
October 1, 2005, and ending September 30, 2006, which was prepared by
the City Manager, a copy of which is on file in the office of the City Secretary,
is hereby made a part of this ordinance by reference and is hereby approved
and adopted by the City Council of the City of Colleyville, Texas, as the
official budget for the fiscal year beginning October 1, 2005, and ending
September 30,2006.
THAT appropriation amounts for the Fiscal Year 2006 budget for the different
funds of the City of Colleyville are hereby fixed as follows:
General Fund
Utility Fund (Water & Wastewater)
Debt Service Fund
Drainage Utility Fund
$14,936,142
$ 8,933,059
$ 2,380,638
$ 776,015
THAT the City Manager is hereby authorized to execute all contracts and
documents for which funding is appropriated in the aforementioned budgets.
AND IT IS SO ORDERED.
35
Ordinance 0-05-1540
Page 2 of 2
The first reading and public hearing being conducted on September 6, 2005.
The second reading and public hearing being conducted on September 20, 2005.
Passed, approved and a~~~d by the City Council of the City of Colleyville, Texas, this the
02t;~ day otd.rruJ6lA.J2005, by the following vote:
George Boll ) a/,.sent Tony Licata ~
Rich Hendler ~~ Jon Ayers ~
Tom Hart a..:1-e"
~~F
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
tbc~A~
David Kelly
Mayor
APPROVED AS TO FORM AND LEGALITY:
~\n.~
Matthew C. G. Boyle
City Attorney
36
ORDINANCE 0-05-1541
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS,
LEVYING TAXES FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT OF THE
CITY OF COLLEYVILLE, TEXAS, FOR THE 2005-2006 FISCAL YEAR; ESTABLISHING
THE AD VALOREM TAX RATE OF THIRTY FOUR AND SEVENTY FOUR
HUNDREDTHS CENTS ($.3474) PER ONE HUNDRED DOLLARS PROPERTY
ASSESSMENT; PROVIDING FOR APPORTIONMENT OF TAXES FOR INTEREST AND
SINKING FUND FOR CERTAIN BOND INDEBTEDNESS AND FOR GENERAL
OPERATING NEEDS, PROVIDING PENALTIES AND INTEREST FOR THE
DELINQUENT TAXES, AND AN EFFECTIVE DATE OF OCTOBER 1, 2005.
WHEREAS, a budget has been adopted by the City Council of the City of Colleyville,
Texas, covering the proposed expenditures of the municipal government of
the City of Colleyville for the fiscal year beginning October 1, 2005, and
ending September 30, 2006; and
WHEREAS, said budget reflects the needs for revenue to meet the expenses proposed
therein; and
WHEREAS, the City is required to accumulate an Interest and Sinking Fund for certain
outstanding bond indebtedness; and
WHEREAS, all statutory and constitutional requirements for the passage of this
Ordinance have been adhered to, including but not limited to the Open
Meeting Act and the Texas Tax Code; and
WHEREAS, the City Council determines that the passage of this Ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT all matters stated hereinabove are found to be true and correct and
are incorporated herein by reference as if copied in their entirety.
Sec. 2.
THAT there is hereby levied an ad valorem tax that shall be collected for the
use and support of the municipal government of the City of Colleyville. It
shall provide the legally required interest and sinking fund for certain
outstanding bond indebtedness during the 2005-2006 fiscal year. Such tax
shall be levied upon all property, real, personal or mixed within the corporate
limits of Colleyville, Texas, which is subject to taxation. The rate oftax shall
be thirty-four and seventy-four hundredths cents ($.3474) on each one
hundred dollars ($100.00) property assessment. Said tax levied for and
apportioned to the following specific purposes:
A. For the General Fund, a tax rate of $.27771 is levied.
B. For the Interest and Sinking Fund, a tax rate of $.06969 is levied.
37
Ordinance 0-05-1541
Page 2 of 2
Sec. 3.
THAT taxes levied by this ordinance shall be due and payable on the first
day of October 2005, and shall become delinquent on the first day of
February 2006, if unpaid. Upon taxes becoming delinquent, interest and
penalty will be added as required in Section 33.01 of the Texas Property Tax
Code, and shall commence on the first day of February 2006. The City of
Colleyville is hereby authorized to adopt any and all legal remedies provided
by the Texas Property Tax Code for the purpose of collecting delinquent
taxes.
Sec. 4.
THAT THIS TAX RATE WILL RAISE MORE TAXES FOR
MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX
RATE.
Sec. 5.
THAT This Ordinance shall become effective on October 1, 2005.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on September 6, 2005.
The second reading and public hearing being conducted on September 20, 2005.
PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS, THIS THE...&> Y.t, DAY ~ ~2005 BY THE
FOLLOWING VOTE: '
George Boll ~.5U)C- Tony Licata ti.!:J ~
Rich Hendler J e... Jon Ayers ~ L
Tom Hart ~e.,
A?1YLi-C2f;y~
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
tba-JM>>y-
David Kelly
Mayor
APPROVED AS TO FORM AND LEGALITY:
~~.~
Matthew C.G. Boyle
City Attorney
38
Fiscal Year 2005- 2006
All Funds Summary
39
FUND STRUCTURE
The accounting and budgeting system of the City of Colleyville is organized on a fund
basis. A fund may be defined as an accounting entity with a separate set of self balancing
accounts which comprise its assets, liabilities, fund balance, revenues and expenditures.
The following types of funds are used by the City:
GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are
budgeted when they will be both measurable and available. Available means collectible
within the current period or 60 days thereafter to be used to pay the liabilities of the current
period. Expenditures are budgeted for when the liability is expected to be incurred.
GENERAL FUND
Accounts for the many operations of the City
such as public safety, public works, community
development, parks and general administration.
This fund includes all financial resources other
than those required to be accounted for in
another fund. There is a legally adopted annual
budget for this fund.
DEBT SERVICE FUND
Accounts for the accumulation of resources for
and the payment of, general long term debt
principal, interest, and related costs. There is a
legally adopted annual budget for this fund.
CAPITAL PROJECT FUND
Accounts for financial resources to be used for
the acquisition or construction of major capital
facilities.
PROPRIETARY FUNDS budgeted on a full accrual basis. Under this method revenues are
budgeted in the period when earned and expenses are budgeted in the period when they
are expected to occur.
ENTERPRISE FUNDS
Accounts for operations that are financed in a
manner similar to private business enterprises
where the intent of the governing body is that the
costs of providing goods or services be financed
or recovered through charges to the user. The
Utility Fund and Drainage Utility Fund are
examples of this type of fund. The Utility Fund
provides water and sewer services and the
Drainage Utility Fund provides for maintenance
of drainage facilities. There is a legally adopted
annual budget for each of these funds.
40
ALL FUNDS SUMMARY
ESTIMATE OF FINANCIAL POSITION AT SEPTEMBER 30,2006
DEBT DRAINAGE
GENERAL UTILITY SERVICE UTILITY TOTAL
FUND FUND FUND FUND ALL FUNDS
ESTIMATED UNRESERVED BALANCE* $6,250,126 $10,262,430 $995,889 $812,372 $18,320,817
AT OCTOBER 1, 2005
AD VALOREM TAXES $7,550,760 $0 $1,830,940 $0 $9,381,700
FRANCHISE TAXES $1,491,768 $0 $0 $0 $1,491,768
SALES TAXES $1,990,661 $0 $0 $0 $1,990,661
LICENSES AND PERMITS $1,320,419 $0 $0 $0 $1,320,419
FINES $699,500 $0 $0 $0 $699,500
CHARGES FOR SERVICE $719,098 $9,365,710 $0 $811,965 $10,896,773
INTERGOVERNMENTAL $77,565 $0 $0 $0 $77,565
MISCELLANEOUS/INTEREST INCOME $395,750 $294,300 $32,000 $22,000 $744,050
USE OF FUND BALANCE ** $200,000 $0 $0 $0 $200,000
INTERFUND TRANSFERS (IN) $491,025 $0 $524,788 $0 $1,015,813
RESOURCES AVAILABLE $21,186,672 $19,922,440 $3,383,617 $1,646,337 $46,139,066
LESS EXPENDITURES:
GENERAL MANAGEMENT $1,961,837 $195,692 $0 $0 $2,157,529
FINANCE/COURT $726,399 $280,775 $0 $0 $1,007,174
ECONOMIC DEVELOPMENT $166,280 $0 $0 $0 $166,280
ENGINEERING $475,021 $0 $0 $0 $475,021
BLDG INSPECTION $311,744 $0 $0 $0 $311,744
COMMUNITY DEVELOPMENT $261,357 $0 $0 $0 $261,357
POLICE $3,352,077 $0 $0 $0 $3,352,077
FIRE $3,202,334 $0 $0 $0 $3,202,334
PARKS/RECREATION $1,464,490 $0 $0 $0 $1,464,490
COLLEYVILLE CENTER $343,276 $0 $0 $0 $343,276
LIBRARY $505,819 $0 $0 $0 $505,819
PUBLIC WORKS:STREETSIDRAINAGE $1,793,645 $0 $0 $488,759 $2,282,404
UTILITY OPERATIONS $0 $6,540,854 $0 $0 $6,540,854
MERIT ADJUSTMENT $371,863 $67,975 $0 $10,663 $450,501
DEBT SERVICE $0 $1,356,738 $2,380,638 $276,593 $4,013,969
INTERFUND TRANSFERS (OUT) $0 $491,025 $0 $0 $491,025
ESTIMATED EXPENDITURES $14,936,142 $8,933,059 $2,380,638 $776,015 $27,025,854
ESTIMATED UNRESERVED BALANCE $6,050,530 $10,989,381 $1,002,979 $870,322 $18,913,212
AT SEPTEMBER 30, 2006
* NOTE - BALANCES ARE UNAUDITED.
** ONE-TIME EXPENDITURE TO BE USED FOR CONTINGENCY FUNDING ($200,000)
41
Fiscal Year 2005- 2006
Goals/Work Initiatives
oll~c
42
CITY OF COLLEYVILLE FIVE YEAR GOALS
At the June 2005 Council planning worksession the following goals were developed. On
the following pages is FY 2006 the work initiatives plan developed to meet these goals:
. Make Colleyville more prosperous through economic development efforts
. Enhance the maintenance and reconstruction of the city roads and streets
. Ensure fiscal integrity and stewardship of the City's financial planning
. Effectively utilize and promote Colleyville's paid and volunteer human resources
. Expand community relations of the Mayor & City Council with citizens and Boards
. Develop, expand and promote leisure activity opportunities for the citizens
43
CITY OF COLLEYVILLE
2005 - 2006 Work Initiatives
Make Collevville more prosperous throuah economic development efforts
. Prepare a plan addressing redevelopment opportunities with the goal of increasing
commercial viability and creating a sense of unique destination for properties along
SH26 while addressing challenges property owners will be confronted with associated
with highway construction.
Enhance the maintenance and reconstruction of the city roads and streets
. Develop a five year street plan identifying funding requirements for both preventive
maintenance and reconstruction needs for neighborhood streets and thoroughfares and
scheduling of intersections. Funding opportunities include, among others, available
Fund Balance cash, fees, capital bond financing and new fees or taxes. The plan will
provide focused attention to street improvement opportunities for 2006.
. Prepare a study to develop a commuter rail center in conjunction with regional planning
for the Cotton Belt Commuter Rail Line with a focus on retail development and/or
cooperative partnership opportunities.
Ensure fiscal intearity and stewardship of the City's financia/p/annina
. Continue development of a five year financial plan identifying anticipated revenues and
corresponding expenses for both operations and capital. The plan will identify needed
adjustments to staffing, programming and operations and corresponding identified
adjustments to user fees and taxes, as needed.
Effectively utilize and promote Collevville's paid and volunteer human resources
. Develop a workforce development plan focusing on a competitive compensation-benefits
plan while addressing needs for succession planning and addressing ways to promote
greater citizen volunteer participation and recognition.
Expand community relations of the Mavor & City Council with citizens and Boards
. Develop a plan promoting elected officials credibility with the general citizenry by
promoting the active involvement of citizens to participate with Board and Commission
opportunities, creation of a Colleyville Presidents Council and the hosting of annual
meetings with key community groups and City boards.
Develop. expand and promote leisure activity opportunities for the citizens
. Identify opportunities to focus on the development of city parks and private
developments by creating an "urban oasis" for citizens to relax and enjoy family times
thru enjoyment of trails, open spaces, theaters, shopping, etc.
44
Make Colleyville more prosperous through economic development efforts by:
. Preparing a plan addressing redevelopment opportunities with the goal of
increasing commercial viability and creating a sense of unique destination
for properties along SH26 while addressing challenges property owners
will be confronted with associated with highway construction.
./ Develop a redevelopment study for SH26, utilizing input from the
community and business owners.
./ Redevelopment of the City website to provide a focus of citizen
information and also development opportunities for properties located
along the corridor.
./ Continuation of marketing and retail recruitment for sales tax generating
businesses with a goal of sustaining an average annual growth in sales
tax of 10% or greater (estimated 15% for FY2005).
./ Acquisition of a fire engine replacement providing continued support for
the City's ISO insurance rating. Hiring three additional paramedics-fire
fighters to enhance minimum staffing needs to meet the needs of the city.
./ Hiring an additional Lieutenant and Sergeant along with two part time
Public Service Assistants to meet the patrol needs of the city.
Enhance the maintenance and reconstruction of the city roads and streets by:
. Developing a five year street plan identifying funding requirements for both
preventive maintenance and reconstruction needs for neighborhood
streets and thoroughfares and scheduling of intersections. Funding
opportunities include, among others, available Fund Balance cash, fees,
capital bond financing and new fees or taxes. The plan will provide
focused attention to street improvement opportunities for 2006.
./ The Street Department line item for street maintenance is increased to
$650,000. This meets the identified goal of the City Council to increase
funding to a sustainable maintenance level.
./ Develop a study, utilizing input from the community, identifying a multi-
year capital improvement plan for streets.
./ Additional funding for materials to support the acquisition of an oil
distributor truck and a pneumatic roller at the conclusion of the FY2005
Budget positioning work crews to address street overlay during the
upcoming budget year reducing the overlay by three years.
./ The budget provides for the addition of two employees to assist streets-
drainage operations needs with funding provided by the monthly drainage
fee.
. Preparing a study to develop a commuter rail center in conjunction with
regional planning for the Cotton Belt Commuter Rail Line with a focus on
retail development and/or cooperative partnership opportunities.
./ Develop a study, utilizing input from the community, identifying possible
locations for a commuter rail station. Resources provided by the
45
NCTCOG and DART and the Fort Worth Transit groups are anticipated to
support the project and minimize City resource commitments.
Ensure fiscal integrity and stewardship of the City's financial planning by:
. Continuing development of a five year financial plan identifying anticipated
revenues and corresponding expenses for both operations and capital.
The plan will identify needed adjustments to staffing, programming and
operations and corresponding identified adjustments to user fees and
taxes, as needed.
./' Staff will submit for evaluation the comprehensive annual financial report
for a Certificate of Achievement for Excellence in Financial Reporting
(16th year) and the annual budget for the Distinguished Budget Award
(12th year).
./' Develop a study, utilizing input from the community, to prepare a multi-
year financial plan.
Effectively utilize and promote Colleyville's paid and volunteer human resources
by:
. Developing a workforce development plan focusing on a competitive
compensation-benefits plan while addressing needs for succession
planning and addressing ways to promote greater citizen volunteer
participation and recognition.
./' Utilizing an employee committee, staff will retain a consultant to provide
input and recommendations on compensation and benefits structuring
with a focus on staying competitive in the marketplace and promoting
opportunities to enhance succession planning.
./' Staff will evaluate and develop a recommendation on preparing a Citizens
University providing a broad general education on the operating
challenges and opportunities for the City.
./' Host an annual Board and Commission Orientation to inform citizens of
service opportunities for the various citizen committees.
Expand community relations of the Mayor & City Council with citizens and
Boards by:
. Developing a plan promoting elected officials credibility with the general
citizenry by promoting the active involvement of citizens to participate with
Board and Commission opportunities, creation of a Colleyville Presidents
Council and the hosting of annual meetings with key community groups
and City boards.
./' In conjunction with the City Council, staff will develop a communications
plan focused on engaging the public in various opportunities to be
involved in City issues.
./' Staff focus will be for the development of a Presidents Council to meet at
least semi-annually with the City Council to discuss various community
issues and sharing of resources.
46
./' Funding is provided for the third annual Board and Commission
appreciation reception.
./' Renewed focus on hosting quarterly HOA Presidents meetings to provide
an opportunity for elected and staff members to update neighborhood
representatives of ongoing work initiatives.
Develop, expand and promote leisure activity opportunities for the citizens by:
. Identifying opportunities to focus on the development of city parks and
private developments by creating an "urban oasis" for citizens to relax and
enjoy family times thru enjoyment of trails, open spaces, theaters,
shopping, etc. boards.
./' Acquisition of property for a senior center is anticipated to be finalized by
the first quarter of FY2006. Capital funding is provided for the purchase
of the proposed building and property with FF&E also being provided.
Funding resources are provided for related staff needs to successfully
implement the opening of the senior center.
./' Construction is anticipated to be complete by the first quarter of FY2006
for the trail system for McPherson Park.
./' The acquisition and relocation of the Turk Log Barn is planned to
preserve the historical heritage of the community.
./' Staff will complete a study identifying signage opportunities along the
Tarantula Train to promote tourism in the city.
./' Opportunities will be explored with the operator of the recently announced
movie theater for special events including movie premiers and concerts.
47
Fiscal Year 2005- 2006
Financial Policies
on~c
48
CITY OF COLLEYVILLE
FINANCIAL POLICIES
ANNUAL BUDGET: The budget shall provide a complete financial plan of all City funds
and activities and, except as required by law or this Charter, shall be in such form as the
City Manager deems desirable or the Council may require. A budget message
explaining the budget both in fiscal terms and in terms of work programs shall be
submitted with the budget. It shall outline the proposed financial policies of the City for
the ensuing fiscal year, describe the important features of the budget, indicate any
major changes from the current year in financial policies, expenditures, and revenues,
with reason for such change. It shall also summarize the City's debt position and
include such other material as the City Manager deems advisable. The budget shall
begin with a clear, general summary of its contents, shall show in detail all estimated
income, indicating the proposed property tax levy, and all proposed expenditures for the
ensuing fiscal year. The proposed budgeted expenditures shall not exceed the total of
estimated income (the FY 2005 meets the criteria of this requirement).
AMENDMENT BY COUNCIL BEFORE ADOPTION: After public hearings, the Council
may adopt the budget with or without amendment. It may add or increase programs or
amounts and may delete or decrease any programs or amounts, except expenditures
required by law or for debt service or for estimated cash deficit, provided that no
amendment to the budget shall increase the authorized expenditures to an amount
greater than the total of estimated income plus funds available from prior years.
FINANCIAL REPORTS: The City Manager shall submit to the Council at its second
formal meeting each month the financial condition of the City by budget items, budget
estimates versus accruals for the preceeding month and for the fiscal year to date.
UTILITY FUND: Net Income before depreciation and other non-operating expenses
shall be equal to at least 1.2 times the average annual debt service requirement on all
outstanding indebtedness secured by a pledge of utility fund revenues. All assumptions
concerning utility fund revenues and expenses shall be reviewed on at least an annual
basis to ensure the adequacy of existing water and sewer rates.
INVESTMENT POLICY: Investments made by the City will be made in compliance with
the City of Colleyville Investment Policy. It is the policy of the City of Colleyville (the
City) to invest public funds in a manner which will provide the highest investment return
with the maximum security while meeting the daily cash flow demands of the entity and
conforming to all State of Texas statutes and City ordinances. The primary objectives, in
priority order, of the City's investment activities shall be:
Safety: Safety of principal is the foremost objective of the City in managing its
portfolio. Investments of the City shall be undertaken in a manner that seeks to
ensure the preservation of capital in the overall portfolio. To attain this objective
the City will diversify its investments by investing funds among a variety of
securities offering independent returns and financial institutions.
49
Liquidity: The City will also maintain sufficient liquidity to provide adequate and
timely working funds.
Return on Investments: The investment portfolio shall be designed with the
objective of obtaining a rate of return throughout budgetary and economic cycles,
commensurate with the investment risk constraints and cash flow needs. The
City investment strategy is passive and the portfolio shall be designed with the
objective of regularly exceeding the weighted average return on thirteen-week
Treasury bills. This is considered a benchmark for riskless investment
transactions, and therefore, is a minimum standard for the portfolio's rate of
return. For bond funds that fall under the arbitrage provisions of the Tax Reform
Act of 1986, the City will attempt to earn allowable bond yield with market
conditions permitting.
DEBT ISSUANCE POLICY:
GENERAL OBLIGATION BONDS: The City shall have the power to borrow money on
the credit of the City and to issue general obligation bonds for permanent public
improvements or for any other public purpose not prohibited by the Constitution and
laws of the State of Texas, and to issue refunding bonds to refund outstanding bonds of
the City previously issued. All such bonds shall be issued in conformity with the laws of
the State of Texas.
REVENUE BONDS: The City shall have the power to borrow money for the purpose of
constructing, purchasing, improving, extending, or repairing of public utilities,
recreational facilities or any other self-liquidating function not prohibited by the State of
Texas, and to issue revenue bonds to evidence the obligation created thereby. Such
bonds shall be a charge upon and payable from properties, or interest therein pledged,
or the income therefrom, or both. The holders of the revenue bonds shall never have
the right to demand payment thereof out of monies raised or to be raised by taxation.
All such bonds shall be issued in conformity with the laws of the State of Texas.
BONDS INCONTESTABLE: All bonds of the City having been issued and sold and
having been delivered to the purchaser thereof, shall thereafter be incontestable and all
bonds issued to refund in exchange for outstanding bonds previously issued shall and
after said exchange, be incontestable.
USE OF BOND FUNDS: Any and all bond funds approved by a vote of the citizens of
Colleyville, will be expended only for the purposes stated in the bond issue.
CERTIFICATES OF OBLIGATION: All certificates of obligation issued by the City shall
be approved by ordinance and issued in accordance with the laws of the State of Texas.
50
GENERAL AND UTILITY FUND BALANCE POLICY
General:
The objective of this policy is to ensure adequate fund balances are maintained, to have
funding available for expenses in the event of unforeseen emergencies and to preserve
the credit worthiness of the City for borrowing monies at favorable interest rates. After
designations of the available General and Utility Fund Balances are authorized, the
remaining respective amount is defined as the undesignated Fund Balance. Operating
revenues will sufficiently fund current year operating expenditures. (Operating deficits
are normally contrary to City policy as well as reasonable financial prudence.) All
undesignated fund balances are eligible for use at the discretion of the City Council.
Such determinations will be handled by the City Council on a case-by-case basis.
Operating revenues are defined as both (a) current year revenues and (b) revenues
generated in prior fiscal years.
Purpose:
Establishing a policy for the fund balance in the General and Utility Funds is to provide a
guideline for budgeting decisions and to insure that an adequate designated balance is
provided to fund operations, by providing sufficient protection against uncollected taxes,
shortfalls from municipal revenue sources, and cutbacks in distributions from the state
or federal government. The General Fund is the primary operating fund of the City for
its non-utility related operations. In addition, the City of Colleyville desires to maintain
its current debt rating of AA+. Rating agencies are concerned about a government's
credit worthiness and the level of unreserved General and Utility Fund balances are a
part of the rating agencies evaluation.
There is no formula for determining an appropriate fund balance. Items to consider
include the timing of revenue collections, the local and national economic environment,
the volatility of the major revenue sources, and the degree of protection desired to
mitigate current and future financial risks. The City of Colleyville obtains a substantial
portion of its revenue from property taxes, sales taxes, franchise fees and utility fees.
While the most stable of revenue sources, property tax growth over the coming years
will stabilize in growth as the city nears build-out. Sales tax collections are derived from
local retail sales and are dependent upon both the local and national economies. The
collection of franchise fees, particularly those based upon sales of electricity and natural
gas, vary widely depending upon local weather conditions. Utility fees, similar to
franchise fees, are subject to weather conditions. As a result, the desired level of
unreserved General and Utility Fund balances are higher than the minimum level
designated by the Government Finance Officers Association recommended practice on
determining the appropriate level of reserved balance for the General and Utility Funds.
51
Procedures:
In order to achieve the objectives of this policy, the following guidelines shall be
adhered to:
1. A designated fund balance shall be maintained as of October 1 of each year equal
to three months of that year's budgeted expenditures for both the General and Utility
Funds.
2. As part of the annual budget process, the Director of Finance will estimate and
prepare a projection of the year-end designated fund balances. Such projection will
include an analysis of trends in fund balance levels on an historical and future
projection basis. The Director of Finance shall present the findings to the City
Council as a part of the budget review process for the ensuing fiscal year.
3. Any anticipated balance in excess of the designated General and Utility Fund
Balances may be budgeted to reduce the ensuing year's property tax levy and/or
utility rates or may be allocated by the City Council during the course of the fiscal
year for special projects.
4. The City Council may declare a fiscal emergency and withdraw any amount of the
designated General and Utility Fund Balances for purposes of addressing the fiscal
emergency. Any such action must also provide for necessary appropriations to
restore the designated fund balance to the balance within a three-year period.
5. This policy will be reviewed by the City Council Audit Committee every three years
following adoption or sooner at the direction of the City Council.
52
Fiscal Year 2005- 2006
General Fund Summary
on~e
53
GENERAL FUND SUMMARY
BUDGET BUDGET ACTUAL
FY 2006 FY 2005 FY 2004
Beginning Unreserved Fund Balance - 10/1 $ 6,250,126 $ 6,767,588 $ 6,440,152
Total Revenues 14,736,546 14,077,609 13,768,780
Use of Fund Balance 200,000 1,019,744 * 0
Total Expenditures (14,936,142) (14,595,071) (13,441,344)
Ending Unreserved Fund Balance - 9/30 $ 6,050,530 $ 6,250,126 $ 6,767,588
Net Increase/(Decrease) to Fund Balance $ (199,596) $ (517,462) $ 327,436
EXPENDITURE RECAP:
MANAGEMENT
City Council/City Secretary $ 508,295 $ 308,531 $ 287,130
City Manage~s Office 631,924 623,091 633,716
Legal Counsel 103,323 70,000 93,448
Communications 144,709 145,221 144,993
Finance 482,769 470,257 438,598
Municipal Court 243,630 237,688 232,172
Building Services 247,898 232,680 177,328
Information Services 169,848 165,518 0
MANAGEMENT SUBTOTAL: $ 2,532,396 $ 2,252,986 $ 2,007,385
COMMUNITY DEVELOPMENT
Community Development $ 261,357 $ 282,684 $ 280,895
Building Inspections 311,744 301,988 294,261
Economic Development 166,280 152,835 121,223
Engineering 475,021 461,279 491,236
COMMUNITY DEVELOPMENT SUBTOTAL: $ 1,214,402 $ 1,198,786 $ 1,187,615
POLICE $ 3,352,077 $ 3,135,076 $ 3,148,747
FIRE $ 3,202,334 $ 3,017,388 $ 3,065,075
COMMUNITY SERVICES
Parks $ 1,175,444 $ 1,313,213 $ 1,425,267
Recreation 289,046 287,648 314,203
Library 505,819 475,470 380,564
Colleyville Center 343,276 345,334 312,378
COMMUNITY SERVICES SUBTOTAL: $ 2,313,585 $ 2,421,665 $ 2,432,412
PUBLIC WORKS
Streets and Drainage $ 1,606,457 $ 2,086,026 $ 1,420,618
Fleet Maintenance 187,188 181,246 179,492
PUBLIC WORKS SUBTOTAL: $ 1,793,645 $ 2,267,272 $ 1,600,110
CAPITAL EQUIPMENT RESERVE $ 155,840 $ 45,740 $ 0
MERIT ADJUSTMENT $ 371,863 $ 256,158 $ 0
TOTAL GENERAL FUND EXPENDITURES $ 14,936,142 $ 14,595,071 $ 13,441,344
.. One-time expenditure to be used for contingency funding ($200,000)
. One-time expenditure to be used for balance of Master Plan update ($5,000), patch truck ($110,000), Hydra-Storz fire hydrant prgram ($34,000), Fire incident
reporting software ($5,300), CIP election ($7,000), Intoxilyzer machine ($8,250) replacement pistols ($25,000), Street resurfacing ($25,689), athletic field lights.
at Colleyville Heritage High School ($101,499), power poles/lines on John McCain Road and Pleasant Run Road ($23,000), power lines - Pleasant Run Park and
John McCain at Pebble Hil ($330,000), 50th year History Book ($45,000), and engineeri5~and construction of french drains in Tara subdivision ($300,000).
General Fund Revenues
Misc.llntergovern-
mental
4%
Charges for
Service
5%
Transfers-In
3%
~----
Fines
5%
Licenses & Permits
9%
Sales Tax
13%
Franchise Tax
10%
General Fund Expenses
Finance/Court
5%
Merit Adjustment 3% -_//
Community Services
16% ~.
/
/
/
/
General ._
Management~/
12%
Comm Dev
/Econ Dev 3% I
Eng/Bldg Inspection J
5%
55
Ad Valorem Tax
51%
Public Works
12%
Fire
21%
Equip/Capital
Reserve
1%
Fiscal Year 2005- 2006
Tax Data
oll~ville
56
AD VALOREM TAX DATA
TAXABLE VALUE INFORMATION
TAXABLE VALUE
2006 CERTIFIED
2005 ACTUAL
Total Appraised Value
Absolute Exemption
AG Exemption
Over 65 Exemption
Veteran Exemption
Disability Exemption
$3,078,321,426
130,378,389
25,845,543
58,526,104
979,000
4,250,660
$2,862,884,701
130,171,457
28,853,272
55,118,119
975,333
4,146,200
NET TAXABLE TOTAL VALUE
$2,858,341,730
$2,643,620,320
* New Construction Included
$139,730,022
$89,097,296
*TIF DISTRICT INCLUDED IN ABOVE VALUE
$151,920,536
$102,824,483
NET TAXABLE VALUE
$2,858,341,730
LESS TIF DISTRICT VALUE
($151,920,536) *
O&M /I&S CALCULATED VALUE
$2,706,421,194
Proposed Tax Rate
X .3474/$100
Tax Levy
$9,402,107
Collection Rate
x
99.00%
NET COLLECTIONS
$9,298,684
FY 2006 PROPERTY TAX RATE ALLOCATION
GENERAL FUND DEBT SERVICE TOTAL
TOTAL TAX RATE (O&M) (I&S) TAX
LEVY LEVY LEVY
$0.3474 PER $100 DOLLARS OF VALUATION $7,516,002 $1,794,764 $9,310,766
@ @ @
ALLOCATION $0.27771 $0.06969 $0.3474
TAX LEVY AND COLLECTIONS HISTORY
TOTAL TOTAL COLLECTION
FISCAL YEAR LEVY COLLECTIONS PERCENTAGE
FY05 $9,183,937 $9,073,730 98.8%
FY04 $9,183,937 $8,624,816 99.2%
FY03 $8,301,422 $8,200,616 98.8%
FY02 $7,418,644 $7,295,358 98.3%
FY01 $6,659,354 $6,581,439 98.8%
FYOO $6,029,664 $5,961,899 98.9%
FY99 $5,534,817 $5,479,798 99.0%
FY98 $5,179,670 $5,138,970 99.2%
NOTE: THE SOURCE OF THE 2006 DATA IS THE JULY 25TH CERTIFIED VALUE REPORT FROM TARRANT APPRAISAL DISTRICT
57
Tax Rate per $100 of Assessed Valuation
$0.40
cents 1 $100 valuation
$0.347
$0.347
$0.347
$0.347
$0.347
$0.30 -----
$0.20---
$0.10-
$0.00
2002
2003
2004
2005
2006
FY 2006 Area City Tax Rate Comparison
cents 1 $100 valuation
$0.70 -,--------
i
$0.20 +-
I
$010 r
I
$0.00 I
:::: r u
0.5700
,
$0.40].
Colleyville Grapevine
Keller
Bedford
South lake
Euless
Hurst
NRH
58
TAX LEVY
$12, 000 .........................................................................................................................................................................................................
$11,000
$10,000
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$0
2002
m IN THOUSANDS OF $
2003
2004
2005
2006
$3,500
$3,000
$2,500
$2,000
$1 ,500
$1,000
J~:;;:-:~;~=APPRAI~~~b~~~_m_m_mm,
$2,643
$500
$0
2002
2006
2003
2004
2005
59
Fiscal Year 2005- 2006
General Fund Revenue
Projections
on~ville
60
GENERAL FUND
REVENUE ESTIMATES
AD VALOREM TAXES
The projected assessed value for the
year is $2,858,341,730 and current
year taxes are budgeted to be collected
at a 99% collection rate. This estimate
was derived using the July 25th
certified valuation from Tarrant
Appraisal District (8.12% increase from
FY 2005 current valuation of
$2,643,620,320) and the TIF value
exclusion of $157,397,020. The tax
rate of $.3474 is allocated $.27827 to
O&M (General Fund) and $ .06913 to
debt (Debt Service Fund). For the past
nine years, current year tax collections
have averaged 99% of the tax roll, so a
99% collection rate is estimated.
FRANCHISE TAXES
The franchise fees were estimated
based upon estimated revenue
increases and discussion with franchise
holders. TXU Energy Company is
estimating their electric franchise
payment to the City to be $814,003, a
slight increase from the prior year due
to growth and a legal settlement.
Atmos Gas projects their gas franchise
payment to be $200,000. Due to
recent legislation by the Public Utilities
Commission setting the franchise fee
for the City there is only a slight
increase projected for SSC and Verizon
phone franchise fees. Also a slight
increase in cable fees is projected.
61
TAX ROLL COLLECTION %
FY 2003 - FY 2006
100
95
90
85
80
75
70
2003
2004
2005
2006
MAJOR FRANCHISE TAX
REVENUES
FY 2003- FY 2006
$800,000
$600,000
$400,000
$200,000
$0
2003 2004 2005 2006
. TXU Energy
IE] Atmos Gas
I11III SSC! Verizon
D Comcast Cable
SALES TAX
Total sales tax revenue is estimated to
be 2 % greater than the amount
anticipated for FY 2005. This
projection is based upon anticipated
new revenue from additional businesses
opening in the Colleyville Town Center
in FY 2006 and residential population
growth.
LICENSES AND PERMITS
The revenues for licenses and permits
are based upon 229 residential permits
being issued and those dwellings
averaging 4,500 square feet in size and
additional commercial development.
This is an increase of 9 permits from
the FY 2005 anticipated permit
issuance of 220. Building activity is
projected to remain at high levels due to
activity in the Broughton, Clairemont,
Old Grove, Tiffany Park and Warwick
Parc neighborhoods.
FINES
Revenue from citations is projected to
be $650,000 for FY 2006 due to a
greater emphasis on traffic
enforcement. Also, there is a proposed
annual alarm registration fee proposed
which is anticipated to generate
$27,500 in additional revenue
62
SALES TAX REVENUE
FY 2003 - FY 2006
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
2003
2004
2005
2006
RESIDENTIAL BUILDING PERMITS
FY 2003 - FY 2006
300
280
260
240
220m
200
180
160
140
120
100
2003
2004
2005
2006
NUMBER OF CIT A TIONS/APPEALS
FY 2003 - FY 2006
9500 400
9000 350
8500 300
8000 . 250
7500 200
03 04 05 06 03 04 05 06
~-------_.'-----_.'------~---'i
~ Citati~ns ~.__._.D A'pp'~als
CHARGES FOR SERVICE
The increase in ambulance revenue is
due to the City entering into a contract
with a third party billing and collection
agency. Engineering and inspection
revenues are anticipated to increase due
to building activity. Most other
revenues are projected to remain level
in FY 2005.
INTERGOVERNMENT AL
The amount budgeted is $77,565 in
funding from the Grapevine-Colleyville
Independent School District for a DARE
program Officer at the two middle
schools.
MISCELLANEOUS
Interest Income for the fund IS
estimated to be $276,250. This is
based upon the average projected cash
balance for the General Fund of
approximately $8,000,000 and an
anticipated investment rate of 3.25%.
TRANSFERS IN
The transfer from the Utility Fund is
projected to be $491,025, which is
comprised of a Franchise Tax and
Operating Transfer of 6% of the prior
year's Utility Fund gross revenues.
CHARGES FOR SERVICE I INTERGOVERNMENTAL
FY 2003 - FY 2006
$800,000 $80,000
$700,000 $70,000
$600,000 $60,000
$500,000 $50,000
$400,000 $40,000
$300,000 $30,000
$200,000 $20,000
$100,000 $10,000
$0 $0
03 04 05 06 03 04 05 06
I- EI ~~ar~ es~;~-;s ~~vice --Din Ie rg ove;~;':;-;~-I~;u-
MISCELLANEOUS [TRANSFERS IN
FY 2003 - FY 2006
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2003
2004
2005 2006
! lEI M isc~iti:Q~ 0 U sOT La n s f~-ii-.Tn--!
63
GENERAL FUND REVENUES
BUDGET PROJECTED ACTUAL
FY 2006 FY 2005 FY 2004
AD VALOREM TAXES
Current Taxes $ 7,440,760 $ 7,280,321 $ 6,929,327
Delinquent Taxes 65,000 68,000 73,920
Pena~y and Interest 45,000 43,000 63,390
AD VALOREM TAXES SUBTOTAL $ 7,550,760 $ 7,391,321 $ 7,066,637
FRANCHISE TAXES $ 1,491,768 $ 1,474,692 $ 1,458,079
SALES TAXES $ 1,990,661 $ 1,944,864 $ 1,787,170
LICENSES AND PERMITS $ 1,320,419 $ 1,324,054 $ 1,505,512
FINES $ 699,500 $ 485,200 $ 489,542
CHARGES FOR SERVICES $ 719,098 $ 602,313 $ 703,013
INTERGOVERNMENTAL $ 77,565 $ 73,872 $ 70,355
MISCELLANEOUS REVENUES $ 395,750 $ 316,900 $ 215,106
USE OF FUND BALANCE $ 200,000 $ 1,019,744 $ 0
TRANSFERS-IN $ 491,025 $ 464,393 $ 473,366
TOTAL GENERAL FUND REVENUES
$ 14,936,546
$ 15,097,353
$ 13,768,780
64
FY 2006 REVENUES FY03 FY04 FY05 FY05 FY06
ACTUAL ACTUAL BUDGET PROJECTED BUDGET
GENERAL FUND
AD VALOREM TAXES
5101-CURRENT TAXES 6,267,771 6,929,327 7,280,321 7,280,321 7,440,760
5102-DELlNQUENT TAXES 93,259 73,920 60,000 68,000 65,000
5103-PENALTY & INTEREST 65,886 63,390 38,000 43,000 45,000
...---------------------- ----------------------- ----------------------- ----------------------- ------------------------
TOTAL AD VALOREM TAXES 6,426,916 7,066,637 7,378,321 7,391,321 7,550,760
FRANCHISE TAXES
5201-TXU ELECTRIC 820,290 765,142 780,000 775,974 814,003
5202-TRI-COUNTY ELECTRIC 46,657 57,513 65,000 69,654 76,000
5203-A TMOS GAS 163,219 253,519 175,000 235,814 200,000
5204-S0UTHWESTERN BELL 105,166 105,715 107,165 106,250 107,165
5205-VERIZON/OTHERS 56,247 57,325 60,000 60,000 60,600
5206-GARBAGE/RECYCLlNG 89,717 96,844 88,000 97,000 99,000
5207-CABLE TV 114,269 122,021 119,500 130,000 135,000
------------------ --------------------- ------------------------ --------------------- -----------------------
TOTAL FRANCHISE TAXES 1,395,565 1,458,079 1,394,665 1,474,692 1,491,768
SALES TAX
5301-1% SALES TAX 1,541,765 1,749,874 1,695,600 1.889,864 1,927,661
5302-MIXED BEVERAGE TAX 32,123 37,296 50,000 55,000 63,000
-------------------- ----------------- ------------------- ------------------ -----------------------
TOTAL SALES TAX 1,573,888 1,787,170 1,745,600 1,944.864 1,990,661
LICENSES & PERMITS
5411-BUILDING 561,064 962,702 705,186 852,434 850,000
5412-PLUMBING 104,849 173,262 112,923 145,060 145,919
5414-ELECTRICAL 64,923 108,149 71,628 89,036 91,000
5416-CITY LICENSE 48,925 59,330 47,551 57,206 55,000
5417-BUILDING PLAN REVIEW FEE 122,371 169,150 160,000 150,887 150,000
5418-NEW BUSINESS 3,674 2,820 2,900 3,494 3,000
5419-ANIMAL 1,706 1,824 3,120 2,200 2,000
5420-SIGN PERMITS 5,510 8,585 7,000 7,464 7,500
5421-FENCE PERMITS 5,660 7,640 5,400 6,973 7,000
5423-FIRE PERMIT FEES 7,400 12,050 7,500 9,300 9,000
---------------------- --------------------- ---------------------- ----------------------- ------------------------
TOTAL LICENSES & PERMITS 926,082 1,505,512 1,123,208 1,324,054 1,320,419
FINES
5611-FINES 463,891 477,595 510,000 470,000 650,000
5612-FINES-ALARMS 4,200 1 ,400 7,500 1,200 35,000
5630-L1BRARY FINES 0 10,547 8,500 14,000 14,500
------------------- --------------------- ----------------------- ---------------------- -----------------------
TOTAL FINES 468,091 489,542 526,000 485,200 699,500
65
FY 2006 REVENUES FY03 FY04 FY05 FY05 FY06
ACTUAL ACTUAL BUDGET PROJECTED BUDGET
GENERAL FUND
CHARGES FOR SERVICES
5511-PLANNING AND ZONING 18.410 13,350 14,000 10,678 11,059
5512-PLAT FEE 9,745 20,832 13,500 14,000 15,000
5514-BOARD OF ADJUSTMENT 2,000 1,625 1,500 1,500 1,500
5711-SALE OF MATERIAL 3,310 1,839 2,000 2,500 2,000
5712-WEED MOWING 1,870 3,222 3,500 2,000 3,740
5718-ANIMAL IMPOUNDMENT FEE 2,795 2,185 2,889 3,500 2,889
5721-AMBULANCE 96,327 113,935 95,214 108,000 190,000
5722-RECREATION PROGRAM 156,235 150,923 124,895 124,895 134,695
5811-ENGINEERING & INSPECTION 141,619 113,596 80,000 80,000 100,000
5812-CHGS & REIMBURSEMENTS 14,673 6,783 9,000 5,500 6,000
5845-LOT DRAINAGE INSP FEE 18,875 36,875 21,250 29,150 28,625
5855-FIELD USE CHARGE 21,080 24,120 20,000 21,760 21,760
5873-COLLEYVILLE CENTER FEES 196,698 195,223 175,000 180,000 183,000
5874-NON-RESIDENT FEE 20,085 18,380 23,000 18,530 18,530
5875-L1BRARY BLGD RENTAL 0 125 300 300 300
------------------- -------------------- ------------------- ------------------- -----------------------
TOTAL CHARGES FOR SERVICE 703,722 703,013 586,048 602,313 719,098
INTERGOVERNMENTAL REVENUE
5828-DARE OFFICER REIMB 67,004 70,355 73,872 73,872 77 ,565
-------------------- ----------------- --------------------- ---------------------- -----------------------
TOTAL INTERGOVERNMENTAL REVENUE 67,004 70,355 73,872 73,872 77,565
MISCELLANEOUS REVENUE
5714-SALE OF SURPLUS PROPERTY 8,691 11,600 10,000 0 10,000
5716-INTEREST INCOME 136,680 107,912 170,000 192,000 276,250
5719-MISCELLANEOUS 25,361 25,368 33,000 46,000 53,000
5832-ANTENNA LEASE 35,143 62,126 49,000 69,950 56,500
5866-CELEBRATE CV CONT 5,700 8,100 11,000 8,950 0
5790-USE OF AVAILABLE CASH 0 0 344,744 1,019,744 200,000
----------------------- ---------------------- ----------------------- ----------------------- ------------------------
TOTAL MISC REVENUE 211,575 215,106 617,744 1,336,644 595,750
TRANSFERS IN
5872-T-FER FROM UTILITY FD 458,060 473,366 475,000 464,393 491,025
5873-T-FER FROM CAPITAL PROJECTS 66,658 0 0 0 0
---------------------- ----------------- --------------------- ----------------------- ----------------------
TOTAL TRANSFERS IN 524,718 473,366 475,000 464,393 491,025
TOTAL GENERAL FUND REVENUES 12,297,561 13,768,780 13,920,458 15,097,353 14,936,546
66
Fiscal Year 2005- 2006
City Manager
· on~villc
67
City Manager's Office
Mission
The City Manager's Office provides leadership and direction for City departments in the
implementation of the City Council's goals, directives, policies, resolutions and
ordinances.
The City Manager's Office works closely with the City Council and its appointed boards,
commissions, and committees to uphold the current ordinances, resolutions, and
policies in the City and to develop, analyze and implement legislation and policies.
Goal
The City Manager's Office will lead the City government organization in the
implementation of the City Council's priorities and the enforcement of City ordinances.
2004-2005 Accomplishments
~ Initiated and developed a preliminary succession plan.
~ Developed an employee committee to oversee a website redesign.
~ Implemented the Citizens Response Management (cRM) program.
~ Continued to plan and develop the City's park system.
~ Monitored and participated with TxDOT in the design of SH26 and communicated
with property and business owners.
~ Developed budget strategies through financial and budget forecasts.
~ Pursued joint use agreements with GclSD for cost savings opportunities.
~ Evaluated options for use of current City Hall and other public facilities.
~ Planned and implemented street and drainage improvements.
68
2004-2005 Accomplishments. continued
Human Resources
>- Review of job descriptions completed for compliance with FLSA.
>- Established Employee Wellness Program, "Fit and Well in colleyville" - Kicked off
November 1, 2004.
>- Completed training initiatives for Safety, Wellness, Harassment and Customer
Service and Department of Transportation.
>- Managed health insurance costs.
>- Coordinated the City's annual Employee Health Fair.
>- Served as Event Coordinator for the Employee Recognition Banquet.
>- Decreased workers' compensation by $17,000.
>- Managed citywide compensation program.
>- Implemented "yellow pages" directory for enhanced customer service.
>- Benefit enhancements: Patient Advocate Services and Corporate sponsor with
Lifetime fitness.
Parks
>- Completed the construction of Reagan Park.
>- Coordinated the design of Cotton belt Trail, Phase II.
T elecommunication/F ranch ise
>- Managed telecommunications, utility and cable franchises.
>- Managed IESI franchise.
Records Manaqement
>- Scanned permanent City records for more efficient archival and retrieval.
69
2004-2005 Accomplishments. continued
Facilities
~ Contracted for maintenance of flooring, window cleaning, and lamp replacement as
well as preventative maintenance of HV AC and automatic door system.
~ Established a baseline preventative maintenance program schedule for all building
systems.
Finance
~ Developed a recommended FY2005 budget.
Communication and Information Services
~ Enhanced the City's technological infrastructure by interconnecting all Fire
Department and Public Works facilities to the city-wide network system.
~ Administered network security.
~ Implemented and managed the computer replacement program.
~ Coordinate media events and manage a citywide marketing plan for the promotion of
a positive image for the City.
~ Improve the visual appeal and provide timely information on the City's Government
Access Channel.
Economic Development
~ Adapted the Buxton Report to develop a target list.
~ Developed an economic development incentive policy to promote retail and
restaurant development.
~ Created a restaurant dining guide distributed to all colleyville addresses through the
colleyville Communicator.
Transportation
~ Continued design on SH26 with TxDOT.
70
2005-2006 Obiectives
~ Update the City of Colleyville zoning regulations.
~ Continue implementation of Citizen Response Management Program.
~ Partner with the MRP to secure volunteer resources at City facilities.
~ Implement and manage City Council Work Initiatives.
Human Resources
~ Review and update of Personnel Policies and Procedures Manual.
~ Implementation of Succession planning program.
~ Implementation of HRA.
~ Include a health insurance premium incentive with participation in the wellness
program.
~ Research and develop a citywide safety incentive program.
~ Manage citywide compensation program.
~ Manage health insurance costs.
~ Complete training initiatives for Safety, Wellness, Harassment, Diversity and
Workplace Violence.
Parks
~ Coordinate the design and construction of Cotton belt Trail, Phase II.
~ Update the Trail Master Plan.
~ Coordinate design and construction of McPherson Park Trail.
~ Continue to enhance recreational programs for the citizens.
T elecommu n ications/Franch ise
~ Manage telecommunications, utility and cable franchises.
71
2005-2006 Obiectives. continued
Communications and Information Services
~ Maintain the City website providing current information to citizens, businesses and
economic development prospects.
~ Enhance City's website.
~ Coordinate media events and manage a citywide marketing plan for the promotion of
a positive image for the City.
~ Improve the visual appeal and provide timely information on the City's Government
Access Channel.
~ Develop multimedia communication programs to maximize the use of the City's
Government Access Channel and telephone messaging system.
~ Maintain the City's computer network system.
Economic Development
~ Maintain inventory of available commercial properties and develop a marketing plan
to find developers or buyers for those properties.
~ Develop a "Retail University" educational program in conjunction with Dallas Baptist
University-colleyville to assist small businesses.
~ Sponsor a national musical act at an existing colleyville festival.
Enqineerinq Services
~ Continue design of SH26 with TxDOT.
~ Complete design of LD Lockett water storage facility and pump station.
~ Complete design of 16" water main from TRA main to L.D. Lockett water storage
facility.
~ Complete design and begin construction of McDonwell School Road and Precinct
Line Road intersection improvements.
Finance
~ Continue to maintain AA+ bond ratings on General Obligation bonds.
72
City Manager's Office
Service Delivery Measures
Citizen contacts
Council agendas prepared
City Manager packets prepared
Information/issue mailings
Meetings attended
Boards/commissions staffed
Percent citizen calls responded to
w/in 8 business hours or less
Percent of City Council Work
Initiatives Completed
Percent of Trash/Recycle calls
responded to in less than 24 hours
Percent of cable complaints responded
to in less than 24 hours
FY04
Actual
Italics denotes new service measures for FY 06
73
3,000
32
62
14
300
10
98%
FY05 FY06
Budgeted Budgeted
3,500 3,600
35 35
62 62
14 14
300 300
12 12
98%
98%
90%
99%
99%
City Manager's Office
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
City Manager 1 1 1
Assistant City Manager 1 1 1
Human Resources Director 1 1 1
Assistant to the City Manager 1 1 1
Executive Secretary 1 1 1
Administrative Clerk 1 1 1
Total full-time 6 6 6
74
FY 2006 GENERAL FUND BUDGET
City Manager's Office
Account 001-11
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $468,362 $530,977 $536,345 $549,514
Contractual 86,897 93,813 75,994 71,821
Supplies 13,943 8,927 8,668 10,589
Capital 712 0 2,084 0
Total $569,915 $633,716 $623,091 $631,924
FY 2006 Budgeted
Supplies Capital
2% 0%
Personnel
87%
l.p"I'_gI191.19ml!~
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' .
......................................................".
......................................................
..................................................
...............................................
...........................................
........................................
................................ .
.............................
.........................
......................
..................
No capital expenditures
75
Fiscal Year 2005- 2006
Building Inspection
on~e
76
Building Inspection
Mission
The mission of the Building Inspection Department is to ensure quality construction
practices and techniques through the enforcement of ordinances and codes that
regulate building construction in colleyville and compliance with nuisance codes.
Goal
To provide efficient delivery of services related to building permit application reviews,
on-site building inspections, code enforcement activities, and providing information to
citizens and builders in a timely manner.
2004-2005 Accomplishments
~ Improved inter-department coordination for review and approval of commercial
certificate of occupancies.
~ Successfully coordinated the plan review and construction details of the Lifetime
Fitness facility, which resulted in their obtaining a building permit within their contract
period.
~ Issued 240 new residential building permits.
~ Assisted homeowners with information concerning remodeling projects and repairs.
~ Develop a customer satisfaction survey process.
~ Revised and updated the building code, electrical code, plumbing code and
mechanical code to the 2003 editions.
~ Developed a monthly inspection reporting program.
~ Completed 90% of all building plan reviews within five (5) working days.
~ Initiated a breakfast meeting with area homebuilders and local contractors.
~ Improved process for reviewing and issuing sign permits.
77
2005-2006 Obiectives
~ Issue 100% of permits through the computer system.
~ Streamline the plan review process and make more efficient and responsive.
~ Expand and improve permit application forms.
~ Prepare additional information brochures for distribution to the public.
~ Continue development of an internal procedures manual.
~ Revise, update and simplify plumbing and electrical fee schedules.
~ Improve monthly reports for permits and code enforcement.
~ Reduce turn-around times for reviewing and issuing certificates of occupancy by
improving coordination and inspection processes.
78
Building Inspection
Service Deliverv Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
New residential permits 275 220 229
Residential remodel permits 65 75 67
New and Remodel commercial permits 73 55 58
Inspections 7,401 7,500 7,800
Code violations investigated 1,500 1,500 1,500
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Building Inspector Supervisor
1 1 1
Building Inspector
1 1 1
Code Enforcement Officer
1 1 1
Building Permit Clerk
2 2 2
Total full-time
5 5 5
79
_.----~~--~,_.,-----~-_._,..,~-,-'"..-
FY 2006 GENERAL FUND BUDGET
Building Inspection
Account 001-12
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $224,447 $262,766 $269,574 $280,295
Contractual 32,025 25,443 24,611 24,839
Supplies 5,682 6,052 7,803 6,610
Capital 5,307 0 0 0
Total $267,461 $294,261 $301,988 $311,744
FY 2006 Budgeted
...-
:. ','''''dM@f~~~limmmlllllllll@m;m11MM~'''<'',
'~""""""""""'''''''''''''''''''''''''''''''''''''''''''~ ,.......................................................................................................,;...
-
Supplies
2%
Capital
0%
Personnel
90%
~lp~!~~I!I~p!~III.:II.mRI..:<>
No capital expenditures
80
Fiscal Year 2005- 2006
Economic Development
81
Economic Development
Mission
The Economic Development Department is responsible for developing programs
to attract, retain, and expand businesses. The mission is to establish the City of
colleyville as a destination of choice for high-quality sales tax generating
developments, retailers, restaurants and businesses.
Goal
The goal of the Economic Development Department is to broaden the tax base
and work to expand existing businesses by promoting new retail, restaurant, and
commercial development within the City.
2004-2005 Accomplishments
~ Identified and inventoried available commercial properties and develop a
marketing plan to find developers or buyers for these properties.
~ Developed marketing materials which can be customized quickly to facilitate
and promote development.
~ Prepared and maintained a database of available commercial properties.
~ Created a traffic count map.
~ Increased information available on the City's website.
~ Provided timely and accurate information to area commercial brokers
regarding colleyville properties.
~ Aggressively promoted sites to retail and commercial developers and
potential tenants in the Metroplex, as well as at selected trade shows.
~ Developed strong relationships with area developers and brokers through
networks.
~ Developed relationships with colleyville businesses.
~ Hosted a business appreciation event in June.
~ Worked with tenants of The Village at colleyville and Town Center to promote
these and other colleyville developments.
82
2004-2005 Accomplishments. continued
~ Adapted the Buxton report to develop a target list.
~ Developed an economic development incentive policy to promote retail and
restaurant development.
~ Provided up-to-date information to Colleyville Boulevard businesses and
landowners regarding the redevelopment of SH26 (Colleyville Boulevard).
~ Promoted local businesses by attending groundbreakings and ribbon cuttings.
~ Created a restaurant and dining guide distributed to all colleyville addresses
through the Colleyville Communicator.
2005-2006 Obiectives
~ Maintain inventory of available commercial properties and develop a
marketing plan to find developers or buyers for these properties.
~ Develop a "Retail University" educational program in conjunction with Dallas
Baptist University-colleyville to assist small businesses.
~ Actively promote development of key sites to their highest and best use.
~ Work with current shopping center and property owners to find tenants.
~ Develop a regional advertising program promoting colleyville's unique
businesses.
~ Continue to work with retailers and business owners to prepare for the
construction of SH26.
~ Develop a marketing plan for the period of time SH26 will be under
construction.
~ Update, expand and distribute the Restaurant and Dining Guide semi-
annually.
~ Continually update all information on the City's website and in printed
materials.
~ Work with the colleyville Library Board to utilize the second floor for events
intended to drive traffic through The Village at colleyville.
~ Sponsor a national musical act at an existing colleyville festival.
83
Economic Development
Service Delivery Measures
Prospecting Marketing Trips
FY04 FY05 FY06
Actual Budgeted Budgeted
23 25 4
28 30 54
$1,570,000 $1,695,600 $1,800,000
3 4
50 60
15 20
2 2
1 1
New commercial permits
Commercial remodel permits
City general fund sales tax revenues
Civic Club Presentations
Meetings with Existing Businesses
Meetings with Prospects
Special Events
Personnel Summary
FY04
Actual
FY05
Budgeted
FY06
Budgeted
Economic Development Manager
1
1
1
Total full-time
1
1
1
84
FY 2006 GENERAL FUND BUDGET
Economic Development
Account 001-13
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $0 $37,932 $115,192 $121,612
Contractual 0 79,410 31,698 38,828
Supplies 0 3,881 5,945 5,840
Capital 0 0 0 0
Total $0 $121,223 $152,835 $166,280
FY 2006 Budgeted
Contractual
23%
Supplies
4%
Personnel
73%
.1~~!"I!ligl!J:9[!::IM'IIII,:,:::,::::'::::::::::/.':'"........>....:............ ...
No capital expenditures
85
Fiscal Year 2005- 2006
City Secretary
{ !<~~:>y\;~y}{~~f'
olleyville
86
City Secretary/Records Manager
City Council
Mission
The City Secretary's Office provides fair and legal elections, accurate meeting minutes,
quality ordinances and resolutions, and positive customer service to citizens, the City
Council, and staff.
Goal
The City Secretary's Office will maintain official documents and records, facilitate the
distribution of public information, provide assistance to the City Council, administer fair
and legal City elections, and maintain a professional atmosphere for the City.
2004- 2005 Accomplishments
~ Administered February 5, 2005, Special Bond Election.
~ Administered May 7,2005, City Council General Election.
~ Administered May 7,2005, Special City Charter Amendment Election.
~ Coordinated the platform change to Laserfiche Version 6.1 including the installation
and training for existing and new users.
~ Coordinated the upgrade and citywide training for Laserfiche Version 7.2.
~ Prepared official minutes for all City Council, colleyville Economic Development
Corporation Board and the Tax Increment Financing District Board meetings and
worksessions.
~ Conducted City Council Candidate Drawing for Place on the Ballot and Orientation.
~ Processed over 350 Open Records Requests in accordance with the Public
Information Act.
~ Coordinated the Board, Commission and Committee Appreciation Event.
~ Processed 250 ordinances and resolutions.
~ Scanned 250 ordinances and resolutions to the City website.
87
2004- 2005 Accomplishments. continued
~ Maintained current records, ordinances, resolutions, and City Code of Ordinances.
~ Prepared and managed City Secretary's Office annual budget.
~ Scanned 4,000 City documents for public access via the City's website.
~ Processed 250 boxes of City records in accordance with the Texas State Library and
Archive Commission Local Records Retention Schedule.
~ Re-indexed 1,000 Resolutions and 500 Ordinances to provide for efficient search
capability.
~ Updated the Records Management Coordinator Administrative Manual.
2005-2006 Obiectives
~ Conduct elections, as needed.
~ Prepare and manage City Secretary's Office annual budget.
~ Prepare official minutes for all City Council, colleyville Economic Development
Corporation Board and the Tax Increment Financing District Board meetings and
worksessions.
~ Conduct Council Candidate Drawing for Place on the Ballot and Orientation.
~ Process Open Records Requests in accordance with the Public Information Act.
~ Produce a brochure in which citizens may learn about serving on various boards,
commissions and committees.
~ Coordinate the Board, Commission and Committee Appreciation Event.
~ Develop Email Retention Policy.
~ Implement a paperless agenda packet.
~ Update the Establishment and Administration of a Records Management Program
Ordinance.
~ Continue cross-training of City Secretary and Records Management Coordinator.
~ Continue to work toward Certified Municipal Clerk's Certification.
88
2005-2006 Obiectives. continued
~ Update City Secretary Procedures Manual.
~ Provide Laserfiche training, as needed.
~ Maintain a positive and professional image for the citizens, City Council and staff.
89
City Secretary/City Council
Service Deliverv Measures
FY04
Actual
Elections
Ordinances processed
% processed within three days
Resolutions processed
% processed within three days
Council meeting, worksession, and
joint meeting minutes
Open record requests
% completed in six days
Citizen requests - verbal
Records scanned
Records destroyed (boxes)
Italics denotes new service measures for FY 06
Personnel Summary
FY04
Actual
City Secretary
Records Manager
Records Management coord/Asst
Total full-time
90
50
165
50
470
1,500
5,000
250
1
1
o
2
FY05
Budgeted
1
FY05
Budgeted
60
225
50
475
1,500
5,000
50
FY06
Budgeted
2
1
60
100%
200
100%
55
350
98%
1,600
3,000
50
FY06
Budgeted
1
1
o
o
1
1
2
2
FY 2006 GENERAL FUND BUDGET
City Secretary/City Council
Account 001-14
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $113,732 $126,319 $132,286 $137,172
Contractual 124,068 133,086 162,614 359,416
Supplies 11,753 10,827 13,631 11,707
Capital 3,229 16,898 0 0
Total $252,783 $287,130 $308,531 $508,295
FY 2006 Budgeted
Contractual
71%
Capital
0%
Personnel
27%
i@R~~I!.I!,plnl~!9111:mm@i.,',:':,:::::)<>}.:""""""",.,.,.,....
No capital expenditures
91
Fiscal Year 2005- 2006
Finance
.oll~e
92
Finance
Mission
The Finance Department provides prudent financial management of resources,
revenues, and expenditures to the City of colleyville.
Goal
The Finance Department will provide all City departments and other users with accurate
and timely financial information; maximize the resources of the City of colleyville
through financial investments; and coordinate the risk management program and all
financial transactions.
2004-2005 Accomplishments
~ Issued employee W-2 statements by January 31 st.
~ Received the Government Finance Officers Association Distinguished Budget
Presentation award.
~ Received the Government Finance Officers Association Certificate of Achievement
for Excellence in Financial Reporting.
~ Received unqualified audit opinion on the 2004 cAFR.
~ Refunded outstanding 1997 and 2000 cEDC debt at a savings of $880,110
(12.21%).
~ Received bond upgrade on drainage utility debt from A+ to AA- from Standard &
Poors.
~ Prepared Continuing Disclosure reports for all outstanding debt issues.
2005-2006 Obiectives
~ Continue to maintain AA+ bond ratings on General Obligation bonds.
~ Continue to receive the Government Finance Officers Association Distinguished
Budget Presentation award.
~ Continue to receive the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting.
93
2005-2006 Obiectives, continued
~ Continue to maintain ratings of AA- from Standard and Poor's and AA+ from Fitch
ICBA on Utility Revenue debt.
~ Develop City information kiosk.
~ Develop City water/street incident awareness program for phone customers.
~ Prepare Continuing Disclosure Report.
~ Perform internal cash audits for SAS 99.
~ Earn investment yield no less than 8 basis points under Logic annualized rate.
~ Receive an unqualified audit opinion on the 2005 cAFR.
~ Issue employee W-2 statements by January 31st.
94
Service Delivery Measures
General obligation bond rating
Investment portfolio (in millions)
% of audit adjustments in
period 13 closing
% of purchase orders processed
within three days of receipt
of requisition
% of Accounts Payable checks voided
CAFR submitted to GFOA on time
Budget submitted to GFOA on time
Ad Valorem tax collection rate
% of employees on direct deposit
% of monthly investment reports issued
within fifteen days of month end
% of budget reports distributed < 10
days after month-end procedures
completed
Finance
FY04
Actual
Italics denotes new service measures for FY 06
95
AA+
$32
98.6%
FY05
Budgeted
AA+
$32
98.9%
FY06
Budgeted
AA+
$36
0.0495
100%
0.0068
Yes
Yes
98.9%
0.78
100%
99%
Finance
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Finance Director 1 1 1
Assistant to the Finance Director 1 1 1
Financial Analyst 1 1 1
Accounting Clerk 1 1 1
Total full-time 4 4 4
96
FY 2006 GENERAL FUND BUDGET
Finance
Account 001-15
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $276,153 $298,180 $319,701 $334,325
Contractual 130,652 128,922 134,671 134,293
Supplies 12,448 11 ,495 14,055 14,151
Capital 1,377 0 1,830 0
Total $420,630 $438,598 $470,257 $482,769
FY 2006 Budgeted
Contractual
28%
..~_~IIIIIII!III!!!!;;;;;;iiWiiiiii!iPN~~''''
~.......
~..~
~II.!!!J_,'I
Supplies
3%
Capital
0%
Personnel
69%
_p"~i":illil"I~~9rl,I~!lmi!'
...-.-.-.......................-.
.................,...
. . . . . . . . . . . . .. ...
- ......."....-...--..........
..-.-.......................... .
...................... ..
............. ...
.. ................ ,.. .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.................................................
.............................................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
............................
.. .......... ... .
No capital expenditures
97
Fiscal Year 2005- 2006
Legal
oll~e
98
FY 2006 GENERAL FUND BUDGET
Legal
Account 001.16
FY 2003
Actual
FY 2004
Actual
FY 2005
Budgeted
FY 2006
Budgeted
Contractual
89,165
93,448
70,000
103,323
Total
$89,165
$93,448
$70,000
$103,323
No capital expenditures
99
Fiscal Year 2005- 2006
Library
100
Library
Mission
The mission of the colleyville Public Library is to provide cultural, educational,
intellectual and recreational resources in an inviting environment to enhance the quality
of life for all ages.
Goal
To develop and provide material collections, services and programs that meet the
cultural, educational, intellectual and recreational needs of colleyville residents of all
ages.
2004-2005 Accomplishments
~ Added approximately 8,964 new items to the library's collection, which increased the
collection from 26,401 items to 34,756 items.
~ Registered approximately 1,532 colleyville residents for library cards, which increased
the total number of residents registered from 6,433 to 7,965; 41 % of the population.
~ Circulated approximately 115,071 items to Library patrons.
~ Developed, implemented and marketed a variety of adult and children's programs that
created an annual program attendance of 9,185; 0.47 per capita.
~ Hired and trained eight new library staff members.
~ Provided volunteer opportunities for adults, Teen Court, National Charity League,
National Honor Society, and teens, which provided 2,258 library volunteer hours.
~ Launched new story times for children ages one and two.
~ Hosted a first Birthday Party for the Library, which attracted around 200 people.
~ Completed the first evaluation of the Grapevine Library collection of books, which
totaled around 11,000 books. Cleaned, cataloged and processed several thousand of
the books and integrated them into the existing colleyville Public Library collection.
~ Added a third staff 3-M workstation with a donation from the Library Foundation, which
enhanced service to drive-up window patrons and improved library materials
processing, check-in and check-out.
101
2004-2005 Accomplishments, continued
~ Enhanced patron Internet access by adding an additional computer workstation, which
increased the number of patron access computers to 15.
~ Upgraded the Library's Integrated Library System software from 3.1 to 3.2, which
provided enhanced features for staff and patrons.
~ Upgraded security on the patron access computers, which improved the Library's
patron Internet access.
~ Reconfigured the Library's website remote access feature, which facilitated patron
usage of the Library's online databases from home.
~ Enhanced the Library's website to improve patron accessibility to information.
~ Offered colleyville's second summer reading program for around 1,200 children and
adults, which included programs five days a week for six weeks.
~ Promoted the services of the Library by offering Library tours and school visits.
~ Completed and filed the Library's third annual report with the Texas State Library.
~ Prepared and submitted documents required for a Lone Star Libraries Grant from the
Texas State Library.
~ Prepared and submitted documents required to receive a Menu Allocation Grant from
the North Texas Regional Library System.
~ Provided support for the colleyville Public Library Board, Colleyville Friends of the
Library, and the colleyville Public Library Foundation.
2005-2006 Obiectives
~ Continue development of a library collection that includes 43,000 print and nonprint
items, 2.19 per capita.
~ Increase library materials circulation to 5.92 items per capita for a total of 116,178
items.
~ Register 50% of the residents in colleyville for library cards.
102
2005-2006 Obiectives, continued
~ Continue to develop, implement and market a variety of adult and children's programs
that create an annual program attendance of 9,818; 0.50 per capita.
~ Develop and maintain a collection of materials that has a minimum turnover rate of
1.75.
~ Provide services and programs that result in annual library visits of 4.0 per capita, for
a total of 78,544 visits.
~ Provide in-house, telephone and e-mail reference services that result in a .25
reference transactions per capita rate.
~ Conduct a document delivery study to monitor the percent of requests filled within
specified time periods.
~ Complete the final evaluation of the Grapevine Library collection of books. Catalog
and process the books selected for integration into the existing colleyville Public
Library collection.
~ Market library materials by creating a variety of theme mixed-media monthly displays.
~ Launch a homebound service program.
~ Launch the "Books for Babies" program, in conjunction with the Friends of the Library.
~ Offer several new Youth Services programs, which include activities for children ages
K - 2nd grade; a story time for babies ages 3 months - 11 months; and a monthly
family Saturday activity.
~ Develop a community-based Plan of Service for the Library, using The New Planning
for Results process designed for public libraries, in conjunction with community
representatives, the Library Board and staff.
~ Conduct a complete inventory of the Library's materials collection using the Library's
3-M Digital Library Assistant.
~ Explore the feasibility of offering wireless networking capabilities to library patrons.
~ Evaluate offering laptop computers for checkout to patrons for in-house use.
~ Research funding options to develop a computer lab to offer computer classes for
patrons.
103
Library
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Library Collection 35,000 35,000 43,000
Annual Circulation 20,000 70,000 116,178
Library Registrations 10,000 10,000 9,818
Reference Transactions 5,000 5,000 5,000
Annual Library Visits 20,000 60,000 78,544
Library Program Attendance 1,500 7,500 9,818
Meeting Room Usage 12 24 5
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Library Director 1 1 1
Circulation and Computer Services Libr; 1 1 1
Youth Services Librarian 1 1 1
Adult Services Librarian 1 1 1
Total full-time 4 4 4
104
circulationffechnical Services Asst
Library Clerk
Librarian
Youth Services Assistant
Total part-time
Library
105
o
o
o
o
o
1
2
o
o
3
1
3
1
1
6
FY 2006 GENERAL FUND BUDGET
Library
Account 001-17
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $92,037 $295,607 $366,210 $400,293
Contractual 6,650 64,435 81 , 1 83 81,569
Supplies 26,890 20,522 28,077 23,957
Capital 0 0 0 0
Total $125,577 $380,564 $475,470 $505,819
FY 2006 Budgeted
Contractual
10%
Capital
0%
No capital expenditures
106
Fiscal Year 2005- 2006
Engineering
107
Engineering
Mission
The Engineering Department provides excellence in the guidance and direction of all
planning, design, and construction of capital and development projects in the City of
colleyville, while maintaining a commitment to professionalism and cost effective
customer service.
Goal
The Engineering Department will ensure that all bond projects are managed and
delivered to the citizens in a timely manner, review and oversee all development
proposals, implement all ordinances and resolutions related to construction and
development and ensure that Colleyville has delivered sound and complete projects.
2004-2005 Accomplishments
~ Completed design of intersection improvements at Glade Road and Heritage
Avenue.
~ Completed ROW acquisition for Glade Road and Heritage Avenue.
~ Managed the bidding and City Council approval of a construction contract for Glade
Road & Heritage Avenue.
~ Completed construction of intersection improvements at McDonwell School Road
and Precinct Line Road.
~ Continued design of Cotton Belt Trail, Phase II.
~ Resolved drainage complaints utilizing MDUS funds.
~ Completed construction of Sneed Property Athletic Practice Fields.
~ Completed construction of Sneed Property Entrance Road.
~ Completed construction of McDonwell School Road Trail.
~ Completed design of Tara Plantation drainage improvements, Phase I (underground
drainage system).
~ Continued the design of the L.D. Lockett water storage facility and pump station.
108
2004-2005 Accomplishments. continued
~ Continued the design of the 16" water main from TRA main to L.D. Lockett water
storage facility.
~ Continued design of the 16" water main from L.D. Lockett water storage facility to
existing water system.
~ Held public meetings and gave City Council presentations related to the Water
System Improvement projects.
~ Completed the 2005 Overlay Projects, Phases I and II with Tarrant County.
~ Completed several design studies including the GclSD football field lights, Lutheran
Church parking lot, Tara Plantation pavement options, City Park entry road options,
fire station site planning, outdoor warning siren locations, water well study, water
system vulnerability assessment, and the Webb House / Log Cabin site plan.
~ Completed the 2005 Trail Master Plan Update with the Parks and Recreation and
Community Development Departments.
~ Assisted the Economic Development Department with several drawings related to
prospective tenants along Church Street.
~ Held several meetings with City Council and SH26 Advisory Committee related to
the reconstruction of SH 26.
~ Performed cost estimates, drawings, and project scope studies for the $35,000,000
bond referendum.
~ Gave several presentations related to the May 2005 bond election.
~ Assisted the Fire Department in the selection of an architect and contract
negotiations for the new Central Fire Station.
~ Assisted in the mediation process and completed the final punch list for the
colleyville Justice Center.
~ Completed the final punchlist and one-year maintenance list for the Colleyville City
Hall and Colleyville Public Library.
~ Assisted with the Future Land Use Master Plan update.
~ Completed inventory of existing sidewalks.
~ Completed analysis for potential park land.
109
2004-2005 Accomplishments. continued
~ Completed site location analysis for potential commercial development on Precinct
Line Road.
~ Completed water well location mapping and 100 foot buffering of existing wells.
~ Assisted with Master Thoroughfare Plan updates.
~ Completed 911 recommended address changes.
~ Updated the parcel data layer in ArcView with the Tarrant Appraisal District
database.
~ Updated and printed citywide box maps.
~ Residential subdivision projects: Whittier Heights Phase II, Tuscany, Warwick Parc,
Rockrimmon, Strathmore, Old Grove, Tiffany Park.
~ Commercial and Institutional Development: Via Colleyville, Keller ISD Elementary
School, Wings & More, JR's Establishment, Hartford Realty, Compass Bank.
2005-2006 Obiectives
~ Continue design of SH 26 with TxDOT.
~ Assist local businesses along SH 26 in the ROW acquisition process.
~ Begin design of SH 26 Utilities.
~ Hire and implement full time GIS position for use by all departments within the
City of colleyville.
~ Continue to expand program of Geographic Information Services (GIS).
~ Review and oversee all commercial and residential development projects.
~ Continue to effectively respond to citizen complaints regarding drainage and
transportation issues.
~ Continue to review and supply comments to Community Development
Department for residential and commercial developments with the City of
colleyville.
~ Complete design of L.D. Lockett water storage facility and pump station.
110
2005-2006 Obiectives. continued
~ Complete design of 16" water main from TRA main to L.D. Lockett water storage
facility.
~ Complete design of 16" water main from L.D. Lockett water storage facility to
existing water system.
~ Begin construction of intersection improvements at Glade Road & Heritage
Avenue.
~ Continue design and construction of water improvements replacing two-inch
water mains throughout the City.
~ Begin design of new Central Fire Station.
~ Complete design of Cotton belt Trail, Phase II.
~ Start construction of Cotton belt Trail, Phase II.
~ Complete design and construction of McPherson Park Trail.
~ Complete the drainage improvements to Tara Plantation Phase I (underground
drainage system).
~ Work with Tarrant County on the 2006 Street Overlay Program.
~ Continue the in-house design of small projects.
~ Investigate the potential for grants / alternate funding sources (Tarrant County
Bond Election) for street improvements.
~ Institute a fire hydrant location study and installation program.
~ Design and construct additional trails and sidewalks within the City.
~ Assist the Community Development Department in converting plats to a digital
database.
~ Perform a needs assessment for each City Department and develop a plan for
implementing each need.
111
Service Delivery Measures
Capital projects managed
Development cases reviewed
Average plan review time (days)
Construction plans, site plans
and drainage studies reviewed
Active drainage complaints
City projects under design
City projects under construction
Linear feet of sidewalk constructed
Engineering
FY04
Actual
112
149
10
35
23
10
5,350
FY05
Budgeted
7
7
10
115
10
35
35
1,000
FY06
Budgeted
5
8
10
137
10
30
40
15
10
1,000
Engineering
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Public Works Director 1 1 1
Projects Manager 0 0 0
Engineer 1 2 2
Engineering Technician, Right-of-Way 1 1 1
Project Inspector 1 1 1
Office Assistant 1 1 1
Total full-time 5 6 6
Engineering Intern
1
o
o
Total part-time
1
o
o
113
FY 2006 GENERAL FUND BUDGET
Engineering
Account 001-18
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $405,133 $309,511 $377,249 $398,305
Contractual 78,818 83,111 44,131 35,467
Supplies 39,823 98,613 39,899 41,249
Capital 600 0 0 0
Total $524,374 $491,236 $461,279 $475,021
FY 2006 Budgeted
Supplies
9%
Capital
0%
Contractual
7%
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-
Personnel
84%
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No capital expenditures
114
Fiscal Year 2005- 2006
Community
Development
'( :P.;ffofjty't!//j}hWJ(;
, .y~~ J~l\"//-~/'y'
olle}Qille
115
Community Development
Mission
The mission of the Community Development Department is to provide information to the
public through varied media, including the Internet, regarding planning procedures and
development projects in colleyville. The Community Development Department assists
the public, business owners, and developers regarding City codes and policies. The
Department also advises the City Manager's Office, the City Council, and all appropriate
boards and commissions on matters affecting the growth and development of the City;
coordinates development-related matters with other City departments; and supervises
the enforcement of all policies and ordinances assigned to the Department.
Goals
The Community Development Department strives to enrich and preserve Colleyville's
quality of life by guiding its physical and economic development.
In particular, the Department aims to:
1. Encourage and manage commercial and residential growth that is consistent
with City goals, resources, infrastructure and services;
2. Ensure a straight-forward development review process that is impartial,
professional, timely, and supportive of adopted City goals;
3. Provide accurate and relevant information needed to guide the decision-
making of the public and private sectors; and
4. Attract new commercial developments to colleyville.
2004-2005 Accomplishments
~ Completed a major update to the colleyville Master Plan, including an extensive
citizen participation process through numerous neighborhood meetings.
~ Completed training and education programs for the Planning and Zoning
Commission and Zoning Board of Adjustment.
~ Continued monthly publication of the Colleyville Development Journal.
~ Revised portions of the Land Development Code related to water impact fees for
secondary residential irrigation meters.
~ Revised portions of the Land Development Code related to erosion control.
116
2004-2005 Accomplishments, continued
~ Revised mass gathering and special event regulations.
~ Initiated a customer service satisfaction survey.
2005-2006 Objectives
~ Revise and update the roadway, water and sewer impact fee capital improvement
plans and related fee schedules.
~ Create an interactive CD Rom that contains codes & application forms.
~ Maintain city maps current on a monthly basis.
~ Expand and improve economic development, marketing and promotional brochures
and materials.
~ Begin process to update the colleyville zoning regulations.
~ Establish historical database of all land development cases and ordinances.
117
Community Development
Service Deliverv Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Subdivision plats 49 40 35
Site plan reviews 15 14 12
Zoning cases 43 30 40
Zoning Board of Adjustment cases 13 13 15
Sign Board of Appeals cases 4 5 5
General Cases 25 30 30
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Community Development Manager 1 1 1
Development Coordinator 1 1 1
Senior Planner 0 0 0
Planning and Zoning Assistant 1 1 1
Adminstrative Clerk 0 0 0
Total full-time 3 3 3
118
FY 2006 GENERAL FUND BUDGET
Community Development
Account 001-19
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $392,544 $209,729 $246,079 $227,576
Contractual 80,654 55,538 29,696 26,998
Supplies 6,153 15,627 6,909 6,783
Capital 0 0 0 0
Total $479,351 $280,895 $282,684 $261,357
FY 2006 Budgeted
Contractual
10%
Supplies
3%
Capital
0%
Personnel
87%
.llp"111:!I_il.~~~Mtll~'IMmmll:.
m~~~~~~~~~~~~~~~[~[~[[[~[~~:[:[~:~[:[:[::::~~::~:~:~1~j~j~j~::]::::::::::::::~::::::~::::::::::::::::::::::::::::~:~::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
.......... .. ..
No capital expenditures
119
Fiscal Year 2005- 2006
Fire
'~:tZyy<ij'j
olley\T1lle
120
Fire Department
Mission
The colleyville Fire Department is dedicated to the safety of our citizens through public
safety education, risk reduction and emergency response. We shall deliver our services
in the most efficient and effective method while treating all individuals with dignity and
respect.
Goal
The colleyville Fire Department will provide our service to the public through education,
prevention, emergency medical service, and fire suppression services.
2004-2005 Accomplishments
~ Maintained an average response time to emergency calls of 4 minutes and 17
seconds from the time the Fire Department received notification of the alarm.
~ Continued to emphasize fire and safety prevention as well as fire code compliance
through the completion of over 800 commercial occupancy inspections.
~ Maintained on-going continuing education and training programs in excess of 3000
hours total.
~ Increased the number of Paramedics in the Department by one with the upgraded
certification from EMT to Paramedic for one current employee.
~ Completed on-going Emergency Operations Plan upgrade as well as Domestic
Preparedness Assessment which led to the award of more than $60,000 in grant
funds to the City.
~ Completed pre-incident plans of 80+ commercial occupancies to ensure compliance
and forewarning of occupancy hazards.
~ Completed more than 40 fire prevention related programs in area schools and child
care facilities.
~ Offered more than 75 tours of fire station facilities and apparatus.
~ Coordinated the purchase and installation of a community-wide Emergency
Warning System.
121
2004-2005 Accomplishments, continued
)0- Prepared for and completed a full scale emergency preparedness exercise in
conjunction with the GCISD.
)0- Provided more than 20 community-based CPR courses for various individuals and
civic organizations.
)0- Maintained current Public Access Defibrillation program in all emergency vehicles
and City buildings. AED's within Colleyville now total 34.
)0- Continued efforts to assess the feasibility and practicality of a Regional
Communications Facility.
)0- Continued monitoring of Bedford units responding to the BRAe from our
communications center.
)0- Investigated over 15 incidents involving fire loss.
)0- Obtained City Council approval for updating the City's Fire Code for enhanced
citizen safety.
)0- Obtained a grant from FEMA for more than $40,000 to purchase mobile data
terminals and mounting hardware for all fire apparatus.
2005-2006 Obiectives
)0- Respond to all calls for emergency assistance in five minutes or less.
)0- Conduct at least 40 public education classes to emphasize fire safety to persons of
all ages.
)0- Conduct at least 3,500 clock hours of training and continuing education to enhance
service delivery efficiency. Utilize outside training resources for development of
future Fire Department leaders.
)0- Continue community CPR and AED training programs for both citizens and City
employees.
)0- Begin construction of a new Central Fire Station and Fire Administration complex.
)0- Complete transition to third party ambulance billing service with dramatic revenue
increases anticipated.
)0- Conduct annual fire safety inspections of all commercial occupancies within the City
of Colleyville.
122
2005-2006 Objectives. continued
~ Complete fire hydrant maintenance and flow testing of more than 1,100 fire
hydrants in the City.
~ Continue to investigate all fire losses within the City while using the information to
improve safety and citizen awareness.
~ Continue to build upon physical fitness advances from previous years with an
objective of reducing on the job injuries while bettering employee health and
wellness.
~ Continue to evaluate funding of additional personnel for staffing fire apparatus and
ambulances.
123
Fi re Department
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Fire related calls 629 480 550
Ambulance calls 559 580 585
Inspections 750 750 750
Investigations 30 40 35
Fire drills 20 20 20
Public fire prevention presentations 40 40 45
Fire hydrant inspections/serviced 1,049 1,049 1,050
CPR classes conducted 15 15 15
Fire related training hours 1,300 1,300 1,350
EMS related training hours 1,500 1,500 1,500
124
Fire Department
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Fire/EMS Chief 1 1 1
Fire Marshal 1 1 1
Captain 1 1 1
Lieutenant 6 6 6
Firefighter 21 21 24
Office Assistant 1 1 1
Total full-time 31 31 34
125
FY 2006 GENERAL FUND BUDGET
Fire Department
Account 001-22
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $2,263,321 $2,404,977 $2,362,653 $2,545,297
Contractual 473,301 475,314 527,665 557,662
Supplies 66,223 90,965 73,780 88,975
Capital 16,755 93,818 53,290 1 0,400
Total $2,819,601 $3,065,075 $3,017,388 $3,202,334
FY 2006 Budgeted
Contractual
17%
Supplies
3%
Capital
0%
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Personnel
80%
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SCBA Replacement Program
$10,400
126
Fiscal Year 2005- 2006
Police
"'(;c:? " .,:yr~'-~?
olleyvine
127
Police Department
Mission
The Colleyville Police Department is dedicated to "service" to the community.
Employees perform preventative, investigative, and enforcement services, striving to
provide total quality service where each employee-citizen contact results in a
satisfactory conclusion.
In achieving our mission, the men and women of the Colleyville Police Department will
conduct themselves in an ethical manner, treating citizens and fellow employees
courteously and with dignity.
Goal
The Colleyville Police Department will deliver "quality service" to the citizens of
Colleyville and provide for a safe community by establishing partnerships with citizens,
schools, and businesses.
2004-2005 Accomplishments
~ Provided drug awareness training to approximately 2,094 students in Colleyville
middle and elementary schools.
~ Participated in the "National Night Out" crime prevention program.
~ Sponsored the 8th Annual "Kids' Safety Fair".
~ Co-presented the "Every Fifteen Minutes" alcohol awareness program to GCISD in
conjunction with the Grapevine Police Department.
~ Participated in the Texas Special Olympics Torch Run.
~ Conducted the third Citizens' Police Academy (12-week course.)
~ Implemented a Dispatch Supervisor position and Dispatch SOP.
~ Transitioned all commissioned personnel to updated duty weapons.
~ Obtained grant funding to purchase and operate an Intoxilyzer to process DWI
arrests.
128
2005-2006 Obiectives
~ Provide quality customer service through continued community policing strategies.
~ Provide personnel with training to meet TCLEOSE licensing requirements.
~ Re-organize the department structure to enhance service delivery, supervision and
accountability.
~ Hire additional sworn and administrative/support personnel in anticipation of
department re-structuring and increased community growth.
~ Complete Advanced Firearms training.
~ Present 8th grade D.A.R.E curriculum to middle schools.
~ Update Dispatch personnel training to certification levels.
~ Enhance Patrol training through "Roll-call" presentations.
~ Institute a Citizens-an-Patrol (COP) program.
~ Institute a Public Safety Assistant program.
~ Better utilize technology within Departmental operations.
~ Seek citizen volunteers to assist administrative staff.
129
Police Department
Service Delivery Measures
FY04
Actual
FY05
Budgeted
FY06
Budgeted
Criminal Investigations
Part One Offenses 447 417 436
Part One Offenses Cleared 127 165 142
Percent Cleared 28% 39% 36%
Index Crime Arrests 74 95 89
Cases Filed 237 237 241
% follow-up contacts with all
offense victims within three days 99%
% criminal investigations cases
cleared within 10 days
of assignment 75%
Patrol
Calls for service 11,407 10,719 11 ,500
Total arrests 643 710 676
Part One offenses 74 417 70
Driving while intoxicated 45 45 44
Citations 7,806 8,950 8,500
% of Emergency and Priority 1
calls for service within
4.5 minutes 90%
D.A.R.E. Officer:
Number of Students receiving Drug Awareness Training:
Colleyville Middle School 300 293 290
Heritage Middle School 290 310 278
O.C. Taylor Elementary School 260 225 253
Bransford Elementary School 266 230 185
Glenhope Elementary School 240 229 243
Colleyville Elementary School 270 235 250
130
Police Department
Number of Students receiving Life Skills Training:
Colleyville Elementary School
Bransford Elementary School
214
178
229
186
Number of 7th Grade Students receiving Drug Awareness Training:
Colleyville Middle School
Heritage Middle School
280
315
Italics denotes new service measures for FY 06
131
Police Department
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Police Chief 1 1 1
Lieutenant 1 1 2
Sergeant 4 4 5
Investigator 3 3 3
Corporal 2 2 2
Police Officer* 21 21 20
Total sworn 32 32 33
Office Assistant 1 1 1
Administrative Clerk 1 1 1
Public Safety Assistant 0 0 1
Dispatcher 7 7 7
Animal Control Officer 1 1 1
Total support 10 10 11
Total full-time
42
42
44
*Plus additional officer from Crime Prevention District Funds
132
FY 2006 GENERAL FUND BUDGET
Police Department
Account 001-23
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $2,571,096 $2,634,104 $2,691,895 $2,881,840
Contractual 403,008 387,324 378,223 428,270
Supplies 43,179 35,853 31 , 1 08 34,767
Capital 43,677 91,467 33,850 7,200
Total $3,060,961 $3,148,747 $3,135,076 $3,352,077
FY 2006 Budgeted
Contractual
13%
Capital
0%
Personnel
86%
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...........................................
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...........................................
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......................
..................
Radio for New Lieutenant Positon
Weapon for New Lieutenant Positon
$
6,500
700
Total
$
7,200
133
Fiscal Year 2005- 2006
Parks
oll~ville
134
Parks
Mission
To create an opportunity where people can escape and enjoy an enriching environment.
Goals
Promote the "Quality of Life" to meet the needs of our citizens by providing a high
standard of customer service and offering safe, well-maintained facilities and amenities.
Continually improve the variety availability of recreation and leisure amenities for guests
while enhancing the quality of parks, open space and natural areas.
2004-2005 Accomplishments
Administration
~ Continued to implement the 2000 Comprehensive Parks, Recreation and Open
Space Master Plan to provide a guide for the orderly development of Colleyville's
Parks and Recreation system.
~ Worked in conjunction with the Mayor and City Council, Parks and Recreation
Advisory Board and citizens to successfully achieve goals of the Parks and
Recreation Department.
~ Coordinated design of Cottonbelt Trail, Phase II.
~ Coordinated construction of Reagan Park.
Maintenance
~ Enhanced playability and safety of all league athletic fields through over-seeding and
proper cultural maintenance practices.
~ Continued to create, preserve, maintain and enhance our park and recreational
facilities and amenities.
~ Created, maintained and enhanced a safe, productive and rewarding work
environment.
~ Enhanced employee productivity by educating staff about proper working techniques
through in-house safety training.
~ Enhanced park amenities thorough monthly inspections and repairs.
135
2004-2005 Accomplishments. continued
~ Enhanced level of customer service by providing quicker response and meeting in
person when possible.
2005-2006 Obiectives
Administration
~ Continue to implement the 2000 Comprehensive Parks, Recreation and Open Space
Master Plan to provide a guide for the orderly development of Colleyville's Parks and
Recreation system.
~ Work with Mayor and City Council, Parks and Recreation Advisory Board and
citizens to successfully achieve goals of the Parks and Recreation Department.
~ Coordinate design and construction of Cotton belt Trail, Phase II.
~ Continue to update the Trail Master Plan.
~ Coordinate design and construction of McPherson Park Trail.
Maintenance
~ To develop and employ innovative and creative programs and techniques of
identifying and maximizing all available resources to provide the highest level of
maintenance standards possible for the citizens of Colleyville.
~ To facilitate opportunities of ensuring our citizens a consistently safe, clean,
aesthetically pleasing recreational environment.
~ To enhance opportunities of capitalizing on performance levels by creating a safe,
well organized, rewarding and productive work environment in a manner consistent
with the public's expectations.
~ Enhance level of customer service by providing a continued quick response and
meeting in person when possible.
136
Parks
Service Delivery Measures
FY04
Actual
FY05
Budgeted
FY06
Budgeted
Property maintained
Parks (acres)
Rights-of-ways
Baseball fields
Soccer fields
Softball fields
185
14
6
14
3
190
14
7
14
4
190
14
7
14
4
Park and Recreation
Advisory Board meetings
10
10
10
Projects in planning
Projects under construction
Grant applications submitted
Scheduled projects completed
5
2
1
4
4
3
1
4
5
4
3
1
Average park acreage maintained
per Park personnel
Irrigation systems maintained
23,13% 23.75% 25.75%
Achieved Achieved Achieved
27 37 37
816 900 900
239 320 320
330 330 330
Tree City USA status
Number of Baseball field preparations
Number of Softball field preparations
Number of Soccer field preparations
Percent of athletic field preparation
man-hours
Percent of athletic field maintenance
man-hours
Percent of irrigation repair man-hours
Percent of trash collection man-hours
Percent of facility & amenity inspection
man-hours
51%
30%
18%
30%
6%
Italics denotes new service measures for FY 06
137
Parks
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Parks and Recreation Director 1 1 1
Parks Maintenance Superintendent 1 1 1
Administrative Secretary 1 1 1
Sports Turf Technician 1 1 1
Irrigation Specialist 1 1 1
Equipment Operator 1 1 1
Parks Maintenance Worker 4 4 4
Total full-time 10 10 10
Park Ranger
1
1
1
Total Part-time
1
1
1
138
FY 2006 GENERAL FUND BUDGET
Parks Maintenance
Account 001-32
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $502,245 $518,158 $551,959 $571,511
Contractual 472,394 408,027 611,266 558,051
Supplies 39,909 43,672 48,489 45,882
Capital 9,845 455,410 101,499 0
Total $1,024,393 $1,425,267 $1,313,213 $1,175,444
FY 2006 Budgeted
Supplies Capital
4% 0%
Contractual
47%
Personnel
49%
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No capital expenditures
139
Fiscal Year 2005- 2006
Streets & Drainage
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· olleyville
140
Streets and Drainage
Mission
The Street Department maintains and improves the quality of streets for the safety of
Colleyville citizens and all those who pass through the Colleyville boundaries.
Goal
The Street Department will improve the safety and quality of life experienced by citizens
in Colleyville through the maintenance and repair of all public streets, the construction of
sidewalks, the improvement of street lighting, the repair and replacement of street
appurtenances, and the maintenance of drainage channels.
2004-2005 Accomplishments
y Assisted the Drainage Department with the installation of new inlets and the
inspection, cleaning of 2,943 linear feet of ditch, and repair of existing inlets in
Colleyville.
y Repaired drainage pipe failures at 8 locations.
y Coordinated planning and budgeting with the Engineering Department to maximize
efficiency and quality in meeting capital improvement goals.
y Replaced 243 street signs, 95 stop signs, and 32 other traffic signs to comply with
MUTeD 2000.
y Repaired 175 feet of curb at various locations.
y Poured 100 feet of concrete slabs in roadway.
y Mud jacked 150 feet of sidewalk on Glenhope Circle.
y Performed Standby for Ice Control Sanding Operations around the clock during
winter ice alerts/conditions.
y Performed street and drainage inspections in 3 subdivisions.
y Performed concrete joint sealing in 6 subdivisions for a total of 50 streets using the
new City of Colleyville joint kettle.
141
2004-2005 Accomplishments. continued
~ Patched 475 potholes, 338 at a 75% cost reduction using the new City of Colleyville
pot hole patch unit.
~ Repaired 25 street cuts using 128.2 tons of "Type B" H.M.A.C. and 43.2 tons of
"Type D" H.M.A.C. Used 350 Ibs. of lime for stabilization.
~ Contracted for the resurfacing of 13,641 linear feet of deteriorated streets.
~ Resurfaced 11,806 linear feet of deteriorated streets with the assistance of Tarrant
County Precinct 3.
2005-2006 Obiectives
~ Continue to share resources with the Engineering Department in scheduling and
completing capital improvement projects and in assisting with final acceptance
inspections.
~ Respond to citizen requests and concerns within 24 hours.
~ Continue the community service program.
~ Mow rights-of-ways where prudent property owners do not have proper or sufficient
equipment to perform the task.
~ Mow city-owned lots and assist code enforcement officers to abate code violations.
~ Continue to coordinate and assist Parks and Police Departments in their quest to
satisfy the needs of Colleyville citizens, provide personnel and radios for community
events, and maintain Park and Athletic Field parking. Provide traffic counts for the
Police Department and install Traffic Control signs, as directed by the Chief of
Police.
~ Provide school zone warning flashers and keep them in working order by
programming the school calendar into the controllers and assuring bulbs and
batteries are changed as needed. Install new flashers, as directed by the Chief of
Police.
~ Patch potholes each day the weather and work schedule permits.
~ Provide traffic counts to the Economic Development Manager and commercial
realtors that are working on the sale of commercial property.
142
2005-2006 Objectives. continued
>- Monitor traffic signals on Colleyville Boulevard and State Hwy 121 and report
problems to Texas Department of Transportation. Provide signal maintenance for
Glade Road and Heritage Avenue intersection and Cheek Sparger and Brown Trail
intersection.
>- Continue the street maintenance, rehabilitation, and repair plan based on the results
of the street inventory and inspection using GIS.
>- Resurface or reconstruct approximately 24,000 linear feet of deteriorated pavement.
143
Streets and Drainage
Service Deliverv Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Streets
miles maintained 316 331 346
linear feet resurfaced 35,306 30,000 24,000
Traffic control signs
installed or replaced 350 505 400
School zone flashers
maintained 18 13 13
Signalized intersections
maintained 2 2 2
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Street Superintendent 1 1 1
Street Crew Leader 2 2 2
Equipment Operator 5 5 5
Sign Technician 2 2 2
Total full-time 10.0 10 10
144
FY 2006 GENERAL FUND BUDGET
Streets
Account 001-33
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $592,011 $555,397 $580,628 $639,599
Contractual 212,272 209,317 556,391 229,126
Supplies 244,666 655,904 516,007 737,732
Capital 0 0 433,000 0
Total $1,048,949 $1,420,618 $2,086,026 $1,606,457
FY 2006 Budgeted
Capital
0%
Personnel
40%
Supplies
46%
Contractual
14%
.p~~~"i~iill~~i:I.I:IM.mmlfY',I::::::::::::::>:::::::::::::::::.:::.:.:.:...........
No capital expenditures
145
Fiscal Year 2005- 2006
Recreation
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olleVmIe
146
Recreation
Mission
To create an opportunity where people can escape and enjoy an enriching environment.
Goal
The Recreation Division of the Parks Department will continually research the program
needs of the community in order to maximize participation and provide the highest
quality athletic and leisure recreation and special event activities in Northeast Tarrant
County.
2004-2005 Accomplishments
>- Provided quality service to customers through timely and accurate verbal and written
information on recreation programs, services and facilities.
>- Increased participation in programs and activities by 48% through March 2005.
>- Continued to collaborate with GCISD to provide facilities for our sponsored
programs.
>- Provided and emphasized recreation programs for the older adults and younger
seniors (ages 55-65).
>- Hosted a TAAF Girl's Fast Pitch Softball Tournament in the summer of 2005.
>- Continued to use email communication for marketing to current and potential
participants.
>- Provided additional special events: Halloween Haunted Trail and Pitch, Hit and Run.
>- Enhanced the Spring Egg Hunt with additional items and more activities for
participants.
>- Created one new youth sport league during the summer of 2005 (volleyball).
>- Created an adult and senior only brochure for summer 2005.
>- Provided and implemented one overnight trip for seniors.
>- Researched and enhanced plans for future senior facility, equipment and staff.
>- Improved parks and recreation office with new flooring and chairs.
147
2005-2006 Obiectives
~ Provide quality service to customer requests through timely and accurate verbal and
written information on recreation programs, services and facilities by the end of each
business day.
~ To research trends and customer feedback for implementing five new youth, adult
and senior recreation classes or programs (Fall, Winter/Spring and Summer).
~ Provided additional special events such as Punt, Pass and Kick and Block Parties.
~ Create a new youth flag football/passing league during the summer of 2006.
~ Create an adult and senior only brochure for spring and summer 2006.
~ Create one additional senior computer class that meets in the afternoon, evening or
weekend.
148
Recreation
Service Delivery Measures
Number of Youth Programs
FY04 FY05 FY06
Actual Budgeted Budgeted
226 232 238
199 203 207
29 32 34
26 30 32
1,567 1660 1725
825 925 970
155 185 200
4,850 5,175 5,290
383 390 395
3 5 5
3.92
Number of Adult Programs
Number of Senior Programs
Number of Special Events
Attendance of Youth Programs
Attendance of Adult Programs
Attendance of Senior Programs
Attendance of Special Events
Facility Reservations
Grant Applications Submitted
Average Program Evaluation Scores
Percentage of refunds issued due
to dissatisfied customers
0,1%
Italics denotes new service measures for FY 06
149
Recreation
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Recreation Supervisor 1 1 1
Recreation Specialist 1 1 1
Tennis Professional 1 0 0
Total full-time 3 2 2
150
FY 2006 GENERAL FUND BUDGET
Recreation
Account 001-34
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $107,771 $110,921 $110,850 $114,533
Contractual 155,221 154,173 130,376 125,416
Supplies 39,050 39,620 46,422 49,097
Capital 0 9,490 0 0
Total $302,042 $314,203 $287,648 $289,046
Supplies
17%
FY 2006 Budgeted
Capital
0%
Personnel
40%
Contractual
43%
~lp~!I"I~II"I"!9ri.lylili
No capital expenditures
151
Fiscal Year 2005- 2006
Communications
i'( ; (\~~5~<1~~j
olleyville
152
Communications
Mission
The Communications Department coordinates a comprehensive information program to
insure Colleyville citizens, businesses, economic development prospects and other
interested parties are informed about local issues, trends and events.
Goal
The Communications Department will support the City Manager's Office, Parks and
Recreation and the Economic Development Departments to coordinate planning for
special events produced by or associated with the City of Colleyville that create a sense
of community and a positive image for Colleyville.
The Communications Department will provide information to residents, businesses, civic
organizations and the media through the Internet, meetings, press releases, brochures,
cable television and programming.
2004-2005 Accomplishments
~ Provided in-house production and distribution of four issues of "Team Colleyville" the
quarterly employee newsletter.
~ Maintained the City's web site pages providing "current" information to citizens,
businesses and economic development prospects.
~ Provided in-house production and distribution of four issues of the "Colleyville
Communicator" the City Council quarterly newsletter.
~ Coordinated and facilitated Celebrate Colleyville, an citywide annual holiday event.
> Assisted departments, city organization and boards and commissions, organizing
and planning for special events and press coverage.
~ Responsible for city wide procurement of computer hardware and software.
> Maintained continuous information on Channel 15, the Government Access
Channel.
> Responsible for live broadcast and re-broadcasting of City Council meetings.
~ Served as staff liaison for the Celebrate Colleyville Steering Committee and the
Historical Preservation Committee.
153
2004-2005 Accomplishments. continued
~ Coordinated the Historical Preservation Committee historical web site tour
highlighting each state and local marker in Colleyville.
~ Hired first Information Services personnel for network and break-fix support.
~ Enhanced the Cable Channel 16 to broadcast quality through the purchase of
software.
2005-2006 Obiectives
~ Maintain the City website providing current information for citizens, businesses and
economic development prospects.
~ Design, develop, edit, prepare and distribute Team Colleyville quarterly employee
newsletter.
~ Review and update all general information, brochures and handouts released by City
departments.
~ Supervise and coordinate the work of employees and volunteers for special events
and marketing activities.
~ Serve as staff liaison for the Celebrate Colleyville Steering Committee; Work with
Assistant City Manager, Parks and Recreation Director, and other staff members to
facilitate adequate and timely preparation for Celebrate Colleyville.
~ Coordinate media events and manage a citywide marketing plan that seeks
opportunities to promote a positive image for the City.
~ Oversee and edit the employee newsletter; develop a reporting system through which
the City departments provide information and content.
~ Design, prepare and approve press releases, radio and television announcements,
newsletters, brochures and marketing materials for special events and programs.
~ Continue to offer live feed of City Council meetings, Planning and Zoning
Commission, Zoning Board of Adjustment and re-broadcasting times for City Council
meetings, Planning and Zoning Commission meetings on Channel 15, the
Government Access Channel.
154
Communications
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Special Events coordinated (per year)
Arbor Days, ground breakings, etc. 10 13 4
Meetings videotaped and aired (per year)
Council Meetings 24 24 12
Other public meeetings as assigned 72 60 36
Meetings and conventions attended 18 6 5
to market the city
Web page updates (per month)
Departmental sections redesigned/updated 10 15 10
Events and calendar page updates 6 6 8
Media contacts (per year)
Press releases prepared and distributed 30 36 30
Press conferences announced and held 2 0 0
Number of special event participants 6,250 6,500 5,000
Council newsletter 4 4 4
Miscellaneous mailings 2 2 2
Employee Newsletter 4 4 4
Changes to the Cable Channel (per month) 4 6
155
Communications
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Communications Manager 0 1 1
Marketing Specialist 1 0 0
Total full-time 1 1 1
156
FY 2006 GENERAL FUND BUDGET
Communications
Account 001-36
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $68,205 $72,081 $74,547 $76,803
Contractual 1 9, 143 11,881 17,035 22,287
Supplies 32,881 61,031 53,639 45,619
Capital 0 0 0 0
Total $120,229 $144,993 $145,221 $144,709
FY 2006 Budgeted
Supplies
32%
Capital
0%
Personnel
53%
Contractual
15%
glp~~~~lii~II~II.rl.!IYmmi:::::<
No capital expenditures
157
Fiscal Year 2005- 2006
Colleyville Center
oll~villc.
158
Colleyville Center
Mission
To provide the community with a unique public assembly facility that is centrally
located within the City to host meetings, social events, wedding receptions, and
business seminars.
Goal
The Center will insure outstanding customer service to all patrons so they may
experience a user friendly, safe, comfortable and aesthetically pleasing
environment available at a competitive price.
2004-2005 Accomplishments
>- Provided administrative, event, and customer support for approximately 590
scheduled events through September 30, 2005.
>- Maintained facility operations within budgetary guidelines.
>- Provided support for a Citizen's Center Advisory Committee and appointed
subcommittees.
>- Maintained and analyzed a customer satisfaction survey system with results
confirming a 94% excellence rating for customer satisfaction.
>- Maintained an activity database to continue to track events by client base to
refine the description of our target market and to generate statistics that
suggest or support changes to rate structure or targeted markets.
>- Distributed marketing packets which include floor plans, deposit charges, rate
schedules, policy, rental, catering and security-related information.
>- Implemented a marketing strategy targeting a variety of marketing media and
networking opportunities.
>- Provided a comfortable and convenient setting for public meetings of various
City committees and task forces to help maximize their effectiveness.
159
2004-2005 Accomplishments, continued
>- Provided support for city sponsored events such as Metroport Meals on
Wheels, Masterworks Series, July City Event, and Celebrate Colleyville.
>- Provided support for capital projects, bridge entrance lighting enhancements
and purchase of replacement chairs through C.E.D.C. funding.
>- Researched and managed capital equipment and supplies expenditures for
enhanced ancillary services and increased revenues for in-house food
service.
>- Reviewed and researched fees and policy, benchmarking findings and
implementing a revised fee structure for Kitchen Usage.
>- Provided Monthly and Quarterly Reports.
>- Developed a year-end operations summary that included analysis of progress
toward reaching specific program goals.
2005 - 2006 Obiectives
>- Maintain or exceed a 94% customer satisfaction rating of Excellent.
>- Provide support for the Citizens Center Advisory Committee and appointed
subcommittees.
>- Review policy and rate schedules, benchmarking similar facilities and
recommending modification/revision, as needed.
>- Review and implement the Advisory Marketing Subcommittee's strategic
marketing plan.
>- Continue to promote and market the Center by redirecting networking, print
and Internet advertising to maximize visibility and increase bookings of non-
local clients.
>- Actively seek to partner with local businesses to provide more efficient and
beneficial customer services and promote economic development for local
businesses.
>- Utilize an activity database to continually update and chart usage statistics.
>- Increase revenues by promoting ancillary services and equipment.
160
2005 - 2006 Obiectives, continued
>- Continue to maintain the facility to promote attractiveness, safety, and optimal
customer usage.
>- Continue to review and implement a building maintenance program which
addresses immediate and long range needs and identifies capital
replacement needs.
>- Update and continue development, training and educational and safety
programs for staff to assure we exceed industry standards for a superior
public assembly facility.
>- Update and continue to use a year-end operations summary that includes
evaluation of progress toward departmental objectives.
161
Colleyville Center
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Revenue $195,223 $175,000 $183,000
Events/Bookings 614 530 580
Catering Fee $22,556 $22,500 $24,000
Administrative Fees $33,561 $24,000 $29,000
Customer Satisfaction Survey-
Overall Rating of Excellent 94% 94% 94%
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Community Center Manager 1 1 1
Office Assistant 1 1 1
Building Attendant 1 1 1
Total full-time 3 3 3
Event Coordinator/Attendant, part-time
3
3
3
Total part-time
3
3
3
162
FY 2006 GENERAL FUND BUDGET
Colleyville Center
Account 001-37
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $223,037 $233,507 $242,523 $244,609
Contractual 77,326 68,987 93,101 84,237
Supplies 12,088 9,884 8,410 14,430
Capital 0 0 1,300 0
Total $312,450 $312,379 $345,334 $343,276
FY 2006 Budgeted
Supplies
4%
Capital
0%
~~R~~!~lillgl~.~![!..~9mml'::.':)::::::::':::':".:"".:..................
No capital expenditures
163
Fiscal Year 2005- 2006
Municipal Court
oll~e
164
Municipal Court
Mission
The Municipal Court ensures that all citizens receive fair and impartial treatment
in addition to making citizens aware of the options available to them under State
law.
Goal
The Municipal Court will process all citations and related paperwork, assist the
Municipal Court Judge, complete reports on convictions and revenues received,
and advise defendants of their legal options under State law.
2004 - 2005 Accomplishments
>- Conducted all transactions with the citizens in a professional manner with
constant concern and quality customer service.
>- Monitored the FT A program and the number of cases referred and cleared to
ensure warrant collection has increased.
>- Monitored all defendants with a CDL License; as of September 1, 2003, no
defendant with a CDL License may request Defensive Driving or Deferred
Disposition.
>- Monitored Juvenile cases for the new State procedure called "Juvenile - New
Adult" to verify that those cases are processed correctly and are current on
the issuance.
>- Improved awareness of 24 hour access to citation information line.
>- Developed new procedures with the City Prosecutor on handling citizen
complaints and dangerous dog hearings.
2005- 2006 Objectives
>- Conduct all transactions with citizens in a professional manner with constant
concern for quality customer service.
>- Develop written policies authorized by the Municipal Court Judge for handling
of capias warrants, non-capias warrant court appearances, and warrant
warning court appearances.
165
2005- 2006 Objectives, continued
>- Promptly monitor and implement new court costs and procedures that will
change with this Legislative session.
>- Implement credit card acceptance in the Municipal Court area.
>- Continue monitoring the warrant clearance from the FTA program with the
results increasing.
166
Municipal Court
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Number of cases referred to the
FT A Program 950
Percent of cases cleared from
FTA Program 82%
Number of cases reaching 1,603 1,700 1,800
warrant status
Percent of cases cleared during
the same time period 96%
Number of cases filed in court 7,806 8,000 8,400
Percent of cases cleared during 97%
same time period
Number of cases dismissed after:
Defensive Driving completed 800
Deferred Adjudication completed 2,560
Insurance proof verified 550
Compliance dismissals 560
A verage length of telephone
transactions 1.45 Minutes
Jury trial 5 9 9
Appeals 358 375 390
Italics denotes new service measures for FY 06
167
Municipal Court
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Court Clerk 1 1 1
Deputy Court Clerk 1 1 1
Administrative Clerk 1 1 1
Total full-time 3 3 3
168
FY 2006 GENERAL FUND BUDGET
Municipal Court
Account 001-41
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $174,229 $171,665 $189,801 $196,715
Contractual 42,287 48,307 33,921 37,924
Supplies 7,740 12,199 10,567 8,991
Capital 0 0 3,399 0
Total $224,256 $232,172 $237,688 $243,630
FY 2006 Budgeted
Supplies
4%
Capital
0%
Personnel
80%
.Bp~~I"E~I!:91~~9ri'I!'mm!I.:'ii......r)........><"""".,.,.,...,...,.....,.,...........
No capital expenditures
169
Fiscal Y ear 2005- 2006
Fleet Maintenance
oll~e
170
Fleet Maintenance
Mission
The Fleet Maintenance Department provides effective maintenance and repairs to all
City-owned vehicles and power equipment in order to maximize the effective use of City
revenues.
Goal
The Fleet Maintenance Department will assist other City departments in their efforts to
improve the safety and quality of life experienced by citizens of Colleyville by assuring
proper preventative maintenance and repairs of all City-owned vehicles and equipment.
Timely preventative maintenance reduces the cost, severity and frequency of vehicle
failures.
2004-2005 Accomplishments
>- Tested and compiled data on 2 devices that claim to increase fuel efficiency and
reduce emissions.
>- Provided vehicle repairs at 10% less than the market price.
>- Maintained in-house A/C diagnostics and repairs.
>- Completed 179 preventative maintenance work orders consisting of oil, lube, and
filter replacements; 95% completed on the same day scheduled.
>- Completed 30 brake inspections/repairs and 35 brake replacements.
>- Completed 34 transmission services using the new transmission flush/transfer
device saving 68 man hours, and completed 6 transmission repairs.
>- Replaced tires on 46 vehicles. Completed 39 tire repairs and 1 rotor/drum
replacement.
>- Completed 72 electrical repairs, 21 battery replacements, and 6 charging system
repairs.
>- Repaired 249 cooling systems and replaced belts on 19 vehicles.
>- Repaired 18 fuel systems, 4 intakes, and 2 fuel tanks were removed and fuel pumps
replaced.
171
2004-2005 Accomplishments, continued
>- Completed 4 major engine repairs and 9 tune-ups.
>- Completed 3 final drive rebuilds and 4 climate control system repairs.
>- Completed 16 urgent repairs and 13 scheduled repairs on street with an 85% one
day turn around.
>- Rebuilt 2 front-ends and 2 power steering pumps.
>- Completed an additional 214 vehicle work orders for miscellaneous repairs and
problems.
2005-2006 Objectives
>- Simplify and improve downtime by upgrading the scan tool used for vehicle
diagnostics.
>- Decrease downtime for minor repairs by completing 90% of work orders within 24
hours.
>- Obtain Automotive Service Excellence Rating (ASE Award) for the Colleyville
Maintenance Shop from the National Institute for Automotive Service Excellence.
>- Increase training and upgrade skills for mechanic assistant.
172
Fleet Maintenance
Service Delivery Measures
FY04 FY05 FY06
Vehicles/Equipment Maintained Actual Budgeted Budgeted
Cars 24 24 24
Pickups 45 45 47
Heavy Equipment 25 28 29
Fire Trucks 4 4 4
Ambulances 2 2 2
Emergency Generators On Site 4 4 4
Trailers and towed equipment 20 18 20
Light equipment maintained 28 28 31
Miscellaneous pumps, motors, and
mowing equipment 45 45 46
Preventative maintenance 300 300 300
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Senior Mechanic 1 1 1
Mechanic 1 1 1
Mechanic Assistant 1 1 1
Total full-time 3 3 3
173
:
FY 2006 GENERAL FUND BUDGET
Fleet Maintenance
Account 001-51
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $147,405 $157,854 $162,141 $167,059
Contractual 11 ,603 12,173 13,976 15,000
Supplies 3,859 9,465 5,129 5,129
Capital 1 0 0 0
Total $162,867 $179,492 $181,246 $187,188
FY 2006 Budgeted
Contractual
8%
Supplies
3%
Capital
0%
.,,,<~~6iMr~"!mm;Mi;;;;;;Mmlmbh~~~<h.
-
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Personnel
89%
R!PJ~I"E~I!:91~~9ri:I!.m_I:.<<uu
No capital expenditures
174
Fiscal Year 2005- 2006
Building Services
175
Building Services
Mission
The mission of the Building Services Department is to ensure quality facilities for our
citizens by administering preventative maintenance and planning for the long-term
repair and replacement for facilities.
Goal
To manage a comprehensive building maintenance program and provide preventative
and cyclical maintenance for Colleyville City Hall, Colleyville Public Library, and
Colleyville Justice Center.
2004-2005 Accomplishments
>- Responded to 100% of work order requests within 24 hours.
>- Scheduled maintenance action for 90% of work order requests within 72 hours.
>- Administered janitorial contract and maintained facility inspections.
>- Conducted annual inspections of security and fire alarm systems and monthly
elevator inspections.
>- Contracted for scheduled preventative maintenance of HV AC, automatic door
system.
>- Contracted for maintenance of flooring, window cleaning, and lamp replacement.
>- Monitored stocks of consumable supplies.
>- Established a baseline preventative maintenance program schedule for all building
systems.
2005 - 2006 Objectives
>- Respond to 100% of work order requests within 24 hours, and schedule 92% of
repair or maintenance calls within 72 hours.
>- Oversee janitorial contract and inspect facilities for quality of service.
>- Conduct annual inspections of security and fire alarm systems and monthly elevator
inspections.
176
2005 - 2006 Objectives, continued
>- Maintain contracts for scheduled preventative maintenance of HV AC, automatic door
system, and Loggia fountain.
>- Secure contractors on as needed basis for floor surface maintenance, window
cleaning, lamp replacement, and miscellaneous building systems requirements.
>- Monitor stocks of consumable supplies.
>- Continue to review and implement a building maintenance program for building
systems which addresses immediate and long range maintenance and identifies
capital replacement needs.
177
Building Services
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Square Footage Maintained 85,000 85,000 85,000
Number of Work Orders Complete 50 100 100
Percentage of Work Orders:
Response within 24 hours 100%
Resolved within 72 hours 92%
Customer janitorial services survey of
satisfactory or better
City Hall/Library 90%
Justice Center 90%
Annual HVAC inspections/filter change~ 2 2 4
Carpet/Floor Cleanings 1 2 2
Fire Inspections/Alarm Monitoring 1 1 1
Monthly Elevator Inspections 12 12 12
Security System Monitoring 1 1 1
Exterior Window Cleanings 1 3 2
Fountain Maintenance Service 0 6 4
Italics denotes new service measures for FY 06
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Total Full-Time 0 0 0
178
FY 2006 GENERAL FUND BUDGET
Building Services
Account 001-57
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Contractual $0 $171,119 $221,580 $237,298
Supplies 0 6,209 11 , 1 00 10,600
Total $0 $177,328 $232,680 $247,898
FY 2006 Budgeted
Supplies
4%
Contractual
96%
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................................
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No capital expenditures
179
Fiscal Year 2005- 2006
Information Services
'oll~~e
180
Information Services
Mission
To provide timely and competent computer services to the various City departments.
To remain informed on computer related topics and apply that knowledge to work flow
analysis to create more efficient processes within the City organization. Provide in-
house support for both software and hardware, and to assist other departments in
systems selection, implementation, and operation.
Goal
The Information Services Department is responsible for developing and implementing
plans to invest in information technology that provide better services to internal and
external customers. Information Services assists all City departments in identifying
information requirements and is directly responsible for management of the citywide
computer replacement policy.
2004-2005 Accomplishments
>- Maintained the computer network in operation twenty-four hours per day, seven days
per week.
>- Provided same day response for software and equipment support.
>- Corrected equipment/network malfunctions within twenty-four hours.
>- Prevented intrusion of computer viruses that would damage City data files.
>- Developed professional and technical skills necessary to fulfill the needs of the
Information Services Department through training.
>- Began implementation of the interconnectivity of all Fire Department and Public Works
facilities to the city-wide network system.
>- Hired a full-time Micro-Computer Technician to help maintain the integrity of the
citywide network system, and provide break-fix services for the City.
>- Developed employee citywide training for Outlook, Word, Excel, and PowerPoint.
>- Information Services personnel trained on the Texas Criminal Information Computers
to assist the police department with TLETS.
181
2004-2005 Accomplishments, continued
>- Information Services personnel trained on the CAD System in dispatch.
2005-2006 Objectives
>- Continue to provide employee citywide training for Outlook, Word, Excel, and
PowerPoint.
>- Maintain the wireless Meshlinx interconnectivity for all Fire Department and Public
Works facilities.
>- Continue Information Services training for Windows Server, Veritas, Sunbelt, and
Macromedia Suite.
>- Maintain the computer network in operation twenty-four hours per day, seven days per
week.
>- Provide same day response for software and equipment support.
>- Prevent intrusion of computer viruses that would damage City data files.
182
Service Delivery Measures
Number of printers maintained
Number of computers maintained
Number of servers maintained
Number of work orders received
Percent of work orders completed
on time
Percent of emergency requests
resolved within 24 hours
Information Services
Percent of downtime encountered
while user machine is being repaired
Personnel Summary
Microcomputer Technician
Total full-time
FY04
Actual
FY04
Actual
183
FY05
Budgeted
o
125
o
139
o
o
98
o
97%
o
100%
o
0%
FY05
Budgeted
o
o
FY06
Budgeted
110
145
8
11
100
98%
99%
0%
FY06
Budgeted
1
1
1
1
FY 2006 GENERAL FUND BUDGET
Information Services
Account 001-59
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $0 $0 $47,543 $59,467
Contractual 0 0 80,760 78,791
Supplies 0 0 36,132 31,590
Capital 0 0 1,083 0
Total $0 $0 $165,518 $169,848
FY 2006 Budgeted
Supplies
19%
Personnel
35%
Contractual
46%
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No capital expenditures
184
Fiscal Year 2005- 2006
General Fund - Non-
Departmental Expenses
" . }"J}
olle)l\Tl1le
185
FY 2006 GENERAL FUND BUDGET
Non-Departmental Expenditures
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $0 $0 $256,158 $371,863
Contractual 0 0 0 0
Supplies 0 0 0 0
Capital/Equipment Reserve 0 0 45,740 155,840
Total $0 $0 $301,898 $527,703
I~P!~I"...E~IIII,,~ytlllmmll..:r.....................'.'..................... ...
Equipment Replacements
Vehicle Replacements
Fire Truck Lease
$35,890
$69,950
$50,000
Total
$155,840
186
Fiscal Year 2005- 2006
Utility Fund Summary
187
UTILITY FUND SUMMARY
BUDGET
FY 2006
BUDGET
FY 2005
ACTUAL
FY 2004
TOTAL BEGINNING RETAINED EARNINGS - 10/1 $ 10,262,430 $ 9,682,751 $ 9,262,287
OPERATING REVENUES
Water Sales $ 6,967,199 $ 6,474,194 $ 5,732,210
Wastewater Sales 2,111,144 2,016,996 2,007,677
Water Installation 44,800 44.800 68,418
Wastewater Installation 16,000 16,000 39,400
Sewer Tie-On Charges 10,000 10.000 21,408
Engineering Charges 35,000 35,000 70,650
Penalties 181,567 173,566 140,211
Miscellaneous 9,300 9,300 15,036
TOTAL OPERATING REVENUES $ 9,375.010 $ 8,779.856 $ 8,095,010
OPERATING EXPENSES
Utility Administration $ 195,692 $ 200,753 $ 188,250
Utility Billing 280,775 259,133 243,141
Utility Operations 6,540,854 6,360,581 5,785,992
Transfer to General Fund 491,025 475,000 473,366
Merit Adjustment 67,975 38,173 0
TOTAL OPERATING EXPENSES $ 7,576,321 $ 7,333,640 $ 6,690,749
NON-OPERATING REVENUES(EXPENSES)
Interest Income $ 285,000 $ 268,750 $ 146,362
Debt Service (1,356,738) (1,135,287) (1,130,159)
TOTAL NON-OPERATING REVENUES(EXPENSE: $ (1,071,738) $ (866,537) $ (983,797)
NET INCOME $ 726,951 $ 579,679 $ 420,464
ENDING RETAINED EARNINGS - 9/30 $ 10,989,381 $ 10,262,430 $ 9.682,751
188
Utility Fund Revenues
Wastewater Sales
22%
Tie-On Fees-
Engineering
1%
Water Sales
71%
Interest Income I
Miscellaneous
3%
Penalties
2%
Utility Fund Expenses
Transfers Out
6%
Debt Service
15%
Billing
3%
Merit
Adjustment
1%
Operations
73%
189
Colleyville Water I Wastewater Rates
Fiscal Year Comparison
$80
$71.99 $71.99
$70
$60
$50
$40
$30
$20
$10
$0
2003 2004
m $ / 15,000 gallons ofwater
$71.99
2005
0$/ 10,000 gallons of wastewater
2006
Water I Wastewater Rate
City Comparison FY 2006
$140
Combined Bill - 15,000 gallons of water and 10,000 gallons of wastewater
$120
$100
$80
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$60
$59.35
$40
$20
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UTILITY FUND
REVENUE ESTIMATES
WATER SALES
Water sales are projected to increase by
approximately 7%. This is due to a
projected increase in new customers of
1 60 and a proposed rate increase of
$ .14 per 1,000 gallons. This will fund
a proposed FY 2006 bond sale for
utility line relocation along Colleyville
Boulevard. Revenues are based on
average monthly usage per customer of
21,168 gallons.
WASTEWATER SALES
Wastewater sales are projected to
increase by approximately 4%. This is
due to a projected increase in new
customers of 1 60 and a proposed rate
increase of $ .06 to fund the proposed
FY 2006 bond sale. Revenues are
based upon average monthly usage of
1 0,1 00 gallons per customer.
OTHER REVENUES
Building related revenues such as water
and wastewater installation and
engineering revenues are projected to
increase due to the increase in building
related activity. A slight increase is
projected in penalties due to trend
experience.
INTEREST INCOME
It is anticipated that the fund will have
an average investable cash balance of
$12,650,000 with an anticipated
interest rate of 3.25%.
191
WATER CUSTOMER GROWTH
FY 2003 - FY 2006
8500
8400
8300
8200
8100
8000
7900
7800
7700
7600
7500
2003
2004
2005
2006
WASTEWATER CONNECTION
GROWTH
FY 2003 - FY 2006
7600
7500 __~~~_________H_U______
7400------u------~-- -.-
7300
7200
7100
7000
6900
6800
6700
6600
2003
2004
2006
2005
FY 2006 REVENUES
FY03
ACTUAL
FY04
ACTUAL
FY05
BUDGET
FY05
PROJECTED
FY06
BUDGET
UTILITY FUND
OPERATING REVENUES
5817-WATER SALES 5,968,329 5,732,210 6,474,194 6,195,000 6,967,199
5818-SEWER SALES 1,921,099 2,007,678 2,016,996 1,988,750 2,111,144
5821-SEWER INSTAllATION 17,200 39,400 16,000 35,000 16,000
5822-WATER INSTALLATION 40,290 68,418 44,800 56,000 44,800
5827-ENGINEERING & DEV 72,175 70,649 35,000 40,000 35,000
5829-SEWER TIE-ON CHARGES 23,740 21,408 10,000 12,000 10,000
5833-PENAl TIES 141,917 140,211 173,566 173,566 181,567
5839-MISCElLANEOUS REVENUE 15,472 13,685 9,300 13,500 9,300
TOTAL OPERATING REVENUE 8,200,222 8,093,659 8,779,856 8,513,816 9,375,010
NON-OPERATING REVENUE
5716-INTEREST INCOME 245,029 209,189 268,750 268,750 285,000
TOTAL NON-OPERATING REVENUE 245,029 209,189 268,750 268,750 285,000
TOTAL INCOME 8,445,251 8,302,848 9,048,606 8,782,566 9,660,010
192
.~~~~I~I..;~I~'_IT~'\II~l~II~'r.i111~!II:...:..::.::::':::i:...................:..........................................................
FISCAL PRINCIPAL
YEAR
2006 795,000
2007 825,000
2008 700,000
2009 640,000
2010 680,000
2011 700,000
2012 740,000
2013 770,000
2014 795,000
2015 495,000
2016 390,000
2017 410,000
2018 220,000
TOTAL $8,160,000
INTEREST
336,737
303,666
272,260
245,482
218,942
190,493
160,314
128,136
93,969
64,279
41,990
21,137
5,225
$2,082,630
OUfsfANDlNG.:'j6.Nb.s.Sy::$SU!.:....:::::.::::::::::::::::.:.:....... ....,.........:..
.w~.:.II.i~~R..:i.~~N9g:.~III.z..::::.::.:.:::.:::..:::::::.::..::::./..... ..
DESCRIPTION FISCAL YEAR INTEREST
OF MATURITY RATES
1996 REV & RFD BONDS 2017 3.15% TO 5.40%
1998 REVENUE BONDS 2018 6.75% TO 4.25%
2002 REFUNDING BONDS 2015 2.00% TO 4.00%
2004 REFUNDING BONDS 2014 3.73% TO 3.73%
TOTAL
iNwf;Mijg9.9mIM@Nl~
................. ......
..................................................
.. .........................................
.. .............................
. ................
FISCAL YEAR
PRINCIPAL
INTEREST
CURRENT YEAR
2006
$795,000
$336,737
MAXIMUM YEAR
2006
$795,000
$336,737
AVERAGE ANNUAL DEBT SERVICE
$787,895
..BONI?:.iR~PAYM~NT:.INF.dR:~!~ON
:.;.;.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.
.............................................
..........................................................................................
.......................................................................................
................................. .
.... .. ........
...........................
.........................
. . . . . . . . . . . . . . . . . . . . . .
...................
Revenue bonds issued by the City of Colleyville are payable from revenue received from
water and sewer sales, tap fees, engineering charges, and interest income.
The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service.
TOTAL
1,131,737
1,128,666
972,260
885,482
898,942
890,493
900,314
898,136
888,969
559,279
431,990
431,137
225,225
$10,242,630
PRINCIPAL
AMOUNT
OUTSTANDING
2,290,000
2,125,000
2,185,000
1,560,000
$8,160,000
TOTAL
$1,131,737
$1,131,737
193
OUTSTANDING DEBT SERVICE REQUIREMENTS - REVENUE SUPPORTED DEBT
1996
REVENUE & REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 315,000 115,837 430,837
2007 335,000 99,578 434,578
2008 190,000 86,095 276,095
2009 125,000 77,842 202,842
2010 135,000 70,885 205,885
2011 140,000 63,390 203,390
2012 150,000 55,340 205,340
2013 160,000 46,660 206,660
2014 170,000 37,335 207,335
2015 180,000 27,360 207,360
2016 190,000 16,815 206,815
2017 200,000 5,700 205,700
TOTAL 2,290,000 702,837 2,992,837
1998
REVENUE BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 120,000 94,970 214,970
2007 125,000 89,671 214,671
2008 130,000 84,109 214,109
2009 135,000 78,295 213,295
2010 145,000 72,099 217,099
2011 150,000 65,498 215,498
2012 160,000 58,482 218,482
2013 170,000 50,890 220,890
2014 175,000 42,825 217,825
2015 185,000 34,319 219,319
2016 200,000 25,175 225,175
2017 210,000 15,437 225,437
2018 220,000 5,225 225,225
TOTAL 2,125,000 716,995 2,841,995
194
OUTSTANDING DEBT SERVICE REQUIREMENTS - REVENUE SUPPORTED DEBT
2002
REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 205,000 70,633 275,633
2007 205,000 64,995 269,995
2008 215,000 58,695 273,695
2009 215,000 52,138 267,138
2010 225,000 45,093 270,093
2011 235,000 37,268 272,268
2012 245,000 28,868 273,868
2013 255,000 19,863 274,863
2014 255,000 10,173 265,173
2015 130,000 2,600 132,600
TOTAL 2,185,000 390,326 2,575,326
2004
REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 155,000 55,297 210,297
2007 160,000 49,423 209,423
2008 165,000 43,361 208,361
2009 165,000 37,207 202,207
2010 175,000 30,866 205,866
2011 175,000 24,338 199,338
2012 185,000 17,624 202,624
2013 185,000 10,724 195,724
2014 195,000 3,637 198,637
TOTAL 1,560,000 272,477 1,832,477
195
Fiscal Year 2005- 2006
Utility Administration
oll~
196
Utility Administration
Mission
The Utility Administration Department plans and supervises the efficient long-range delivery
of Public Works services to the citizens of Colleyville.
Goal
The goal of Public Works is to protect and preserve the infrastructure investment of the
citizens of Colleyville while providing the highest practical level of service.
2004-2005 Accomplishments
>- Budgeted for and managed preventative maintenance programs in the areas of streets,
water, wastewater, and fleet maintenance.
>- Continued the operation of the Backflow Prevention Program.
>- Continued the development/operation of the Supervisory Control and Data Acquisition
(SCADA) system for the City water supply system.
>- Continued the operation of a Wastewater Preventative Maintenance Program.
>- Provided assistance to the Engineering Department for construction projects.
>- Complied with the Texas Commission on Environmental Quality annual Consumer
Confidence Report and all water, wastewater and storm water regulations.
>- Continued systematic removal of construction debris at Service Center.
>- Contracted and administered the Annual Street Resurfacing Program.
2005-2006 Objectives
>- Comply with the Texas Commission on Environmental Quality Annual Consumer
Confidence Report.
>- Continue operation and planning enhancements of the SCADA system.
>- Contract and administer the Annual Street Resurfacing Program.
197
2005-2006 Objectives, continued
>- Continue to enhance the Backflow Prevention Program with the development of a
standard Operating Procedure manual.
>- Continue working with the Engineering Department to implement our comprehensive
Water System Master Plan.
>- Plan and prepare for the implementation of the mandated Texas Pollution Discharge
Elimination System (TPDES) Storm Water requirements.
>- Contract cleanup of construction debris at Public Works Service Center.
>- Continue improvement of Preventative Maintenance Programs.
>- Contract removal of construction debris at Service Center.
198
Utility Administration
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Water Work Orders 1,000 1,000 1,000
Backflow Work Orders 700 750 750
Waste Water Work Orders 600 600 600
Street Work Orders 200 220 225
Drainage Work Orders 175 250 250
Fleet Maintenance 789 800 800
Total Work Orders 3,464 3,620 3,625
Personnel Summary
FY04
Actual
FY05
Budgeted
FY06
Budgeted
Public Works Operations Manager
1
1
1
Office Assistant
1
1
1
Total full-time
2
2
2
Clerk, part-time
1
1
1
Total part-time
1
1
1
199
FY 2006 UTILITY FUND BUDGET
Utility Administration
Account 002-11
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $169,929 $180,358 $183,125 $184,404
Contractual 5,142 6,426 15,587 9,748
Supplies 1,007 1,467 2,040 1,540
Capital 2,112 0 0 0
Total $178,190 $188,251 $200,752 $195,692
FY 2006 Budgeted
Contractual
5%
,,'~~~iMm!!;;mlli!!ll!III!III!!fiR':11111111111111111111111111111!!ll!iiM;m1m1ii~~~<"
.,W.W."""""""""."".'''''''''''''''.W.''''. ~,.,,""""w.,"""""''''''''''''''''''''''''''''''''',.
~~~t~tt~~~t~t~~~tttt~~~~~~~~~~~~~~~~~~~~~~~~~~~t~~~J~~~~~~~~t~~~~t~~~~~~~~~~~~~~t~t~~~~~~~~t~~~~t~~~~t~t:
::~~~t~~~~~~~~~~~~~~~~~~~~~t~~~~t~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~t~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~':
<"<'~~Wml!!iiiiii!i!!ll!!I!!!l!llllllllllllllllllllllll111l11111111111l!lll!!!I!!!!lllli;;i;ii!!~l;;;rWT)
Capital
0%
Personnel
94%
g~p~II":ilmlg~~~9tlfigmmig:'}>
No capital expenditures
200
Fiscal Year 2005- 2006
Utility Billing
',: "',' , . \}::.:/
, ollJ)rvill
201
Utility Billing
Mission
The Utility Billing Department provides timely and accurate billing for services rendered
by the City and prompt, friendly customer assistance.
Goal
The Utility Billing Department will ensure correct and timely billing for water, sewer,
refuse and recycling services in accordance with City ordinances and provide excellent
customer service when opening new accounts and resolving citizens' questions or
complaints, whether in person or on the phone.
2004-2005 Accomplishments
>- Continued to send out utility bills to customers in compliance with ordinance
procedures.
>- Continued to strive for excellent customer service.
>- Continued to review all non-billed sewer and drainage accounts quarterly.
>- Continued efficiency by utilizing the automated work order system and its features.
>- Maintained a collection rate of 99.85%.
>- Continued to increase customer awareness of bank draft services.
>- Maintained a billing accuracy rate of 99.7%.
>- Continued to increase customer awareness of winter average sewer collection.
>- Continued to reconcile occupant accounts to deposit register.
>- Trained department personnel how to do a utility billing cycle.
2005-2006 Objectives
>- Re-evaluate commercial drainage fee with property owners.
>- Process utility bills to customers in compliance with ordinance procedures.
202
2005-2006 Objectives, continued
>- Maintain billing accuracy rate of 99.7%.
>- Maintain a collection rate of 99.85%.
>- Continue to increase customer awareness of winter average sewer collection.
>- Continue to strive for excellent customer service.
>- Continue to review all non-billed sewer and drainage accounts quarterly.
>- Train all department personnel on processing billing procedures.
>- Continue to improve customer awareness of City-sponsored bank draft program to
customers who currently utilize online banking.
>- Implement outsourcing of utility bills printing and mailing.
203
Utility Billing
Service Delivery Measures
FY04
Actual
FY05
Budgeted
FY06
Budgeted
Percent of payments posted correctly
99.9%
Billing cycles read and mailed on
schedule
100%
Weekly telephone inquiries
155
170
180
Average Number of days to respond
to customer investigations
1
Billing error rate
0.31%
0.30%
0.30%
Number of bankdraft participants
635
Italics denotes new service measures for FY 06
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Utility Billing Supervisor 1 1 1
Billing Clerk 1 1 1
Administrative Clerk 1 1 1
Total full-time 3 3 3
Administrative Clerk, part-time 0 0 1
Total part-time 0 0 1
204
FY 2006 UTILITY FUND BUDGET
Utility Billing
Account 002-20
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $146,150 $150,151 $162,570 $180,151
Contractual 40,656 62,625 63,040 64,913
Supplies 23,885 30,365 33,523 35,711
Capital 3,126 0 0 0
Total $213,817 $243,141 $259,133 $280,775
Supplies
13%
FY 2006 Budgeted
Capital
0%
Contractual
23%
Personnel
64%
.P~tIIE~I!:91~~9ri"I!.ml!l,:
.......................................
.............................. ...
...........................
. . . . . . . . . . . . . . . . . . . .
.............. .
No capital expenditures
205
Fiscal Year 2005- 2006
Utility Operations
oll~e
206
Utility Operations
Mission
The Utility Operations Department ensures that adequate supplies of clean and safe
drinking water are provided throughout the year and that the wastewater collection
system operates at optimum capacity.
Goal
The Utility Operations Department will ensure the citizens of Colleyville have adequate
water and wastewater services at all times.
2004-2005 Accomplishments
>- Met or exceeded State and Federal water quality standards for 100% of the water
supplied to the citizens of Colleyville.
>- Replaced approximately 700 residential water meters in the City per the Water
Conservation and Emergency Management Plan utilizing city forces.
>- Maintained an effective working relationship with the Trinity River Authority, the
Texas Commission on Environmental Quality (TCEQ), and surrounding cities.
>- Worked with Texas Commission on Environmental Quality (TCEQ) and the Trinity
River Authority to continuously monitor water quality and ensure taste and odor
reduction.
>- Monitored and maintained adequate water pressure in all areas of the water
distribution system.
>- Continued to operate the state-mandated Cross Connection Control Program and
ordinance.
>- Continued the GPS program, and have gathered coordinates for water, sewer, and
storm sewer assets for over 60% of the City.
>- Improved the Valve Maintenance Program to reduce water outages to the minimum.
>- Continued the sanitary sewer routine cleaning program with equipment approved
and purchased in FY2002-03. Crews cleaned a total of 710,906 linear feet of sewer
mains.
207
2004-2005 Accomplishments, continued
>- Inspected over 20,000 feet of sanitary sewer mains with TV equipment purchased in
FY2004-05.
>- Repaired 8 water main breaks.
>- Installed 19 new water taps for new construction.
2005-2006 Objectives
>- Promote an effective and positive working relationship with the Trinity River Authority
(TRA).
>- Exceed State and Federal water quality requirements for 100% of the water supplied
to our citizens.
>- Work with the Texas Commission on Environmental Quality (TCEQ) and TRA to
continue to improve water taste and to reduce odors.
>- Evaluate, plan and work with the Engineering Department to replace older water
mains before significant water loss or property damage occurs.
>- Continue the Sewer Cleaning Program to ensure a minimum of blockages; utilize TV
equipment to inspect suspected main failures more efficiently and accurately.
>- Reduce water outages by continuing to improve the Water Valve Maintenance
Program and increase training for repair crews.
>- Continue to ensure that 10% of the residential water meters are replaced or
calibrated per the Water Conservation and Emergency Management Plan.
>- Continue to map the infrastructure with the Global Positioning System and update as
new facilities are constructed.
>- Continue to provide training for personnel to ensure a safe workplace and also
provide job-related training for obtaining and maintaining certifications relating to
water and wastewater.
>- Upgrade and enhance security equipment and procedures for the water system
identified in the Vulnerability Assessment.
208
Utility Operations
Service Delivery Measures
FY04 FY05 FY06
Actual Budgeted Budgeted
Water mains
miles maintained 170 173 175
Sanitary sewer
miles maintained 147 150 154
manholes maintained 1,658 1,662 1,680
Water services
meters maintained 7,700 7,810 8,200
Pumping facilities maintained
Water 3 3 2
Sewer 2 2 2
Water storage facilities maintained
Elevated 3 3 3
Ground 3 3 3
Water wells maintained 8 8 8
Fire hydrants 1,108 1,149 1,206
209
Utility Operations
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Utility Superintendent 1 1 1
Project Inspector 1 1 1
Utility Supervisor 1 1 1
Utility Crew Leader 4 4 4
Utility Operator 7 7 7
Backflow Technician 1 1 1
Well Pump Maintenance Operator 1 1 1
Meter Servicer 1 1 1
Engineering Technician, Right-of-Way 0 1 1
Meter Reader 1 2 2
Vulnerability Manager 0 0 1
GIS Coordinator 0 0 1
Total full-time 18 20 22
210
FY 2006 UTILITY FUND BUDGET
Utility Operations
Account 002-61
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $972,976 $1,142,194 $1,198,206 $1,337,441
Contractual 4,960,416 4,427,312 4,872,585 4,933,408
Supplies 86,443 108,243 145,290 152,505
Capital 224,655 0 144,500 117,500
Total $6,244,490 $5,677,748 $6,360,581 $6,540,854
Supplies
2%
FY 2006 Budgeted
Capital
2%
Personnel
20%
Contractual
76%
!IIR~~I!:!:.lm!"!~I!rl.':IMmml'~'.:f
Water System Security Enhancements
New/Replacement Water Pipe
New/Replacement Sewer Pipe
Water Meter/Hydrants
$40,000
5,500
2,000
70,000
Total
$117,500
211
Fiscal Year 2005- 2006
Utility Fund - Non
Departmental Expenses
oll~e
212
FY 2006 UTILITY FUND BUDGET
Non-Departmental Expenditures
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel* $0 $0 $38,173 $67,975
Contractual 0 0 0 0
Supplies 0 0 0 0
Capital 0 0 0 0
Transfers 458,060 473,366 475,000 491,025
Total $458,060 $473,366 $513,173 $559,000
DEBT SERVICE FUND
FY 2003
Actual
FY 2004
Actual
FY 2005
Budgeted
FY 2006
Budgeted
Total
$1,079,143 $1,130,159 $1,135,827 $1,356,738
213
Fiscal Year 2005- 2006
Debt Service Fund
oll~~
214
DEBT SERVICE FUND SUMMARY
BUDGET BUDGET ACTUAL
FY 2006 FY 2005 FY 2004
BEGINNING FUND BALANCE - 10/1 $ 995,889 $ 995,889 $ 1,025,530
FUND REVENUES
Current Property Taxes $ 1,802,940 $ 1,446,363 $ 1,458,686
Delinquent Property Taxes 16,000 16,000 20,992
Penalty & Interest 12,000 12,000 15,021
Transfer-in CCCPD Fund 524,788 638,408 641,895
Interest Income/Other 32,000 19,500 33,139
TOTAL REVENUES $ 2,387,728 $ 2,132,271 $ 2,169,733
FUND EXPENDITURES
1994 G.O. & Refunding Bonds $ 162,825 $ 163,255 $ 322,128
1995 G.O. Bonds 0 0 112,970
1996 G.O. Bonds 102,500 102,328 106,935
1999 G.O. Bonds 39,170 40,370 41,570
1999 CCCPD Sales Tax Bonds 524,788 638,408 641,895
2001 G.O. Refunding Bonds 1,043,025 1,037,125 764,625
2002 Certificates of Obligation 477,920 130,375 130,375
Radio Tower Upgrade Lease 0 15,410 43,914
Ambulance Lease 0 0 32,222
Asphalt Distributor 25,410 0 0
Paying Agent 5,000 5,000 2,740
TOTAL EXPENDITURES $ 2,380,638 $ 2,132,271 $ 2,199,374
ENDING FUND BALANCE - 9/30 $ 1,002,979 $ 995,889 $ 995,889
215
..1111'~i~l.{i\'''~~~~..':III~~~~!I~,'!Y..FtS6A[.YEAR................................................................
FISCAL YEAR PRINCIPAL INTEREST TOTAL
2006 $1,330,000 $495,440 $1,825,440
2007 1,400,000 437,915 1,837,915
2008 1,470,000 377,986 1,847,986
2009 1,535,000 314,773 1,849,773
2010 1,295,000 254,091 1,549,091
2011 1,360,000 196,041 1,556,041
2012 1,170,000 139,520 1,309,520
2013 825,000 93,770 918,770
2014 540,000 62,280 602,280
2015 160,000 46,260 206,260
2016 175,000 38,521 213,521
2017 180,000 30,269 210,269
2018 185,000 21,768 206,768
2019 200,000 12,720 212,720
2020 170,000 3,995 173,995
TOTAL $11,995,000 $2,525,349 $14,520,349
6ftt$fANbiNGB.6.Nb$ErKtSsbE~tAXsQpP6.RfEbb.EB.if:
............................................................................,.......................................................
..................................................................................................................................
DESCRIPTION FISCAL YEAR INTEREST PRINCIPAL AMOUNT
OF MATURITY RATES OUTSTANDING
1994 GEN OBLIGATION BONDS 2013 4.6% TO 5.6% $1,025,000
1996 GEN OBLIGATION & RFNDING BONDS 2006 4.6% TO 5.0% $100,000
1999 GEN OBLIGATION BONDS 2019 4.0% TO 6.0% $405,000
2001 GEN OBLIGATION RFNDING BONDS 2014 4.0% TO 4.6% $7,465,000
2002 CERTIFICATES OF OBLIGATION 2020 4.2% TO 4.7% $3,000,000
TOTAL $11,995,000
ANijq~WR~QqM~M~N]'}....................................
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
MAXIMUM YEAR
2006
2009
$1,330,000
$1,535,000
$495,440
$314,773
$1,825,440
$1,849,773
RATIO OF DEBT TO ASSESSED VALUE
NET BONDED DEBT PER CAPITA
0.42%
$571
AP.]Hq6g~Qgg~IRA@~ij~ArlqNPllir....................
On February 5, 2005, voters authorized $4,575,000 in General Obligation Debt to build and equip fire station facilities
and purchase an outdoor warning system. The City plans on issuing the full authorization during Fiscal Year 2006.
PURPOSE OF
IMPROVEMENT
AMOUNT
AUTHORIZED
AMOUNT
ISSUED
UNISSUED
BALANCE
PUBLIC SAFETY
TOTAL
$4,575,000
$4,575,000
$0
$0
$4,575,000
$4,575,000
216
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED DEBT
1994 GENERAL OBLIGATION & REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 110,000 52,825 162,825
2007 115,000 47,030 162,030
2008 125,000 40,728 165,728
2009 125,000 34,040 159,040
2010 135,000 26,953 161,953
2011 145,000 19,180 164,180
2012 155,000 10,780 165,780
2013 115,000 3,220 118,220
TOTAL 1,025,000 234,756 1,259,756
1996 GENERAL OBLIGATION BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 100,000 2,500 102,500
TOTAL 100,000 2,500 102,500
1999 GENERAL OBLIGATION BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 20,000 19,170 39,170
2007 20,000 17,970 37,970
2008 25,000 16,808 41,808
2009 25,000 15,670 40,670
2010 25,000 14,508 39,508
2011 25,000 13,326 38,326
2012 30,000 12,020 42,020
2013 30,000 10,595 40,595
2014 30,000 9,171 39,171
2015 30,000 7,745 37,745
2016 35,000 6,184 41,184
2017 35,000 4,486 39,486
2018 35,000 2,789 37,789
2019 40,000 970 40,970
TOTAL 405,000 151,412 556,412
217
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED DEBT
2001 GENERAL OBLIGATION REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 745,000 298,025 1,043,025
2007 890,000 265,325 1,155,325
2008 930,000 228,925 1,158,925
2009 975,000 190,338 1,165,338
2010 1,030,000 148,720 1,178,720
2011 1,080,000 104,140 1,184,140
2012 870,000 62,050 932,050
2013 560,000 30,310 590,310
2014 385,000 8,855 393,855
TOTAL 7,465,000 1,336,688 8,801,688
2002 CERTIFICATES OF OBLIGATION
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2006 355,000 122,920 477,920
2007 375,000 107,590 482,590
2008 390,000 91,525 481,525
2009 410,000 74,725 484,725
2010 105,000 63,910 168,910
2011 110,000 59,395 169,395
2012 115,000 54,670 169,670
2013 120,000 49,645 169,645
2014 125,000 44,254 169,254
2015 130,000 38,515 168,515
2016 140,000 32,338 172,338
2017 145,000 25,783 170,783
2018 150,000 18,979 168,979
2019 160,000 11,750 171,750
2020 170,000 3,995 173,995
TOTAL 3,000,000 799,994 3,799,994
218
Fiscal Year 2005- 2006
Drainage Utility Fund
('~1y~s:t3~jr~'~y
1 Y ~ :-.r)(/j'\:?)/,')I/
olleyvillc
219
DRAINAGE UTILITY FUND SUMMARY
BUDGET BUDGET ACTUAL
FY 2006 FY 2005 FY 2004
TOTAL BEGINNING RETAINED EARNINGS - 10/1 $ 812,372 $ 792,408 $ 703,164
FUND REVENUES
Drainage Fees $ 798,000 $ 655,200 $ 643,986
Penalties/Mise 13,965 11,000 9,953
Interest Income 22,000 25,800 16,283
TOTAL REVENUES $ 833,965 $ 692,000 $ 670,222
FUND EXPENSES
Drainage Operations $ 488,759 $ 374,695 $ 312,235
Debt Service/Lease Payment 276,593 291,361 268,743
Merit Adjustment 10,663 5,980 0
TOTAL EXPENSES $ 776,015 $ 672,036 $ 580,978
ENDING RETAINED EARNINGS - 9/30 $ 870,322 $ 812,372 $ 792,408
220
DRAINAGE UTILITY FUND
REVENUE ESTIMATES
DRAINAGE UTILITY FEES
In the FY 2006 budget a $1.00
increase in residential drainage fees is
proposed. This fee increase will be
used to fund two additional employees
to complete drainage projects. With
this increase on a monthly basis, seven
dollars would be charged to each
residential customer for use in drainage
projects. The fees for other customer
classes would be as follows:
Commercial/industrial use customers
would pay $24.40 per acre of
development, churches and schools
would pay $1 5.25 per acre of
development, and park type customers
would pay $10.68 per acre. Other
revenue growth in this fund comes from
an estimated 160 new residential and
commercial customers.
OTHER REVENUES
The drainage fees are included on a
customer's monthly utility bill and are
subject to penalty if not paid by the due
date. Penalty income is projected for
customers who do not pay by the due
date. Additionally, interest income of
$22,000 is projected on the estimated
available cash balance of $676,925
(interest rate of 3.25%).
221
DRAINAGE CUSTOMER GROWTH
FY 2003 - FY 2006
8000
7800
7700
7600
7500
7400
7300
7200
7000.
2003
2004
2005
2006
FY 2006 REVENUES FY03 FY04 FY05 FY05 FY06
ACTUAL ACTUAL BUDGET PROJECTED BUDGET
DRAINAGE UTILITY FUND
OPERATING REVENUES
5942-DRAINAGE FEES 621,384 643,986 655,200 667,000 798,000
5833-PENAL TIES 9,321 9.953 11,000 11,250 13,965
TOTAL OPERATING REVENUE 630,705 653.939 666,200 678.250 811,965
NON-OPERATING REVENUE
5825-INTEREST INCOME 48.000 16,283 25.800 22.000 22.000
TOTAL NON-OPERATING REVENUE 48,000 16.283 25,800 22.000 22.000
TOTAL INCOME 678,705 670.222 692,000 700,250 833,965
222
ilr'llllltlr~\II;llr~~rl~~II;II~..FII~iil'I......:'..'.:....................................................
FISCAL
YEAR
PRINCIPAL
INTEREST
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
150,000
160,000
165,000
170,000
175,000
185,000
195,000
200,000
210,000
220,000
100,000
105,000
110,000
115,000
125,000
130,000
110,093
103,705
97,205
90,420
83,260
75,608
67,340
58,550
49,220
39,220
31,650
26,625
21,250
15,625
9,625
3,250
TOTAL
$2,515,000
$882,646
otttStANbiNG'S.bNiMfM$.smr ......
.:~~1~iqi:.~rI..$y.jlli.::RliiQg..@PNP~
.................................................
........................
.........................
. . . . . . . . . . . . . . . . . . . . . . . .
.........................
........................
.........................
.......................,
.........................
........................
.........................
........................
.....................
...............................
............................
.........................
.......................
...,.................
..................
DESCRIPTION
FISCAL YEAR
OF MATURITY
INTEREST
RATES
2001 REV & RFD BONDS
2021
4% TO 5%
TOTAL
:j,~~QJ.i:~lgg!~i.M~~m!:::.::::\: ....
...................
...................
...................
...................
...................
...................
...................
...................
..................
FISCAL YEAR
PRINCIPAL
CURRENT YEAR
2006
$150,000
MAXIMUM YEAR
2007
$165,000
AVERAGE ANNUAL DEBT SERVICE
$212,353
:lq~';Bi~p.IYMlftt...Nf:9RM~m@~:.::::
..................
................ .
..................
.................
. . . . . . . . . . . . . . . . . .
.................
..................
................. ..
. . . . . . . . .. . . . . . . . .
.................
..................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.............................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.............................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.............................
INTEREST
$110,093
$97,205
Revenue bonds issued by the City of Colleyville are payable from revenue received from
residential and commercial drainage utility fees and interest income.
The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service.
TOTAL
260,093
263,705
262,205
260,420
258,260
260,608
262,340
258,550
259,220
259,220
131,650
131,625
131,250
130,625
134,625
133,250
$3,397,646
PRINCIPAL
AMOUNT
OUTSTANDING
$2,660,000
$2,660,000
TOTAL
$260,093
$262,205
223
Drainage
Mission
The Drainage Department strives to perform maintenance and repairs to all City-owned
drainage systems and structures. Improvements are accomplished when necessary to
prevent flooding of homes and other structures.
Goal
The Drainage Department will maintain all drainage systems free from obstructions.
Timely, preventative maintenance reduces the cost, severity, and frequency of flooding.
2004 - 2005 Accomplishments
>- Cleaned more than 2,943 linear feet of drainage ditch.
>- Inspected and cleaned all 4,088 inlets in the City of Colleyville twice; made repairs
as necessary.
>- Repaired the Heritage Avenue bridge at Little Bear Creek with the assistance of
Tarrant County Precinct 3.
>- Inspected and cleaned all low water crossings during and after each rainfall.
>- Cleaned the Martin Parkway bridge crossing twice.
>- Provided street sweeping services on a schedule that allows each curbed street to
be cleaned at least once per month.
>- Repaired pipe failures at five (5) locations under streets.
>- Cleaned debris from 629 linear feet of facility pipeline.
>- Thirty-eight (38) outfalls inspected and cleaned.
>- Maintained storm water records in Assist Storm Water Program to enhance reporting
requirements on approval of the Colleyville MS4 permit.
>- Collected twenty-four (24) mosquito samples for mosquito borne disease testing.
>- Prepared mosquito program information brochure for residents and placed the
information on the City website.
224
2005-2006 Objectives
>- Respond to all Colleyville residents with drainage or mosquito questions or problems
within 24 hours.
>- Inspect and make necessary repairs to all inlets twice per year.
>- Introduce Gambusia minnows into City owned waters that breed mosquitoes.
>- Clean bridge areas twice per year.
>- Maintain low water crossings.
>- Clean approximately 1,700 linear feet of ditch.
>- Continue street sweeping operations on the current schedule.
>- Obtain MS4 Municipal Storm Water Operators Permit. (Pending TCEQ permit
approval).
>- Continue instituting best management practices as prescribed by the MS4 Operators
Permit.
>- Begin the storm water ordinance preparation and review as required by the MS4
Operators Permit.
225
Service Delivery Measures
Capital projects managed
Development cases reviewed
Average plan review time (days)
Construction plans, site plans
and drainage studies reviewed
Active drainage complaints
City projects under design
City projects under construction
Drainage ditches maintained (miles)
Drainage inlets
Responded to citizen inquiries
regarding drainage, mosquito or
other problems within 24 hours
Drainage
FY04
Actual
Italics denotes new service measures for FY 06
226
12
65
14
35
50
10
12
72
1,480
FY05
Budgeted
10
115
10
35
35
72
1,480
FY06
Budgeted
10
115
10
35
35
5
5
8
8
72
1,480
100%
Drainage
Personnel Summary
FY04 FY05 FY06
Actual Budgeted Budgeted
Project Inspector 1 1 1
Drainage Crew Leader 1 1 1
Equipment Operator 2 2 4
Total full-time 4 4 6
227
FY 2006 DRAINAGE FUND BUDGET
Drainage
Account 017-52
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $223,208 $233,093 $235,467 $328,382
Contractual 26,782 45,304 99,181 117, 1 04
Supplies 28,636 33,836 40,047 43,273
Capital 28,380 0 0 0
Total $307,006 $312,234 $374,695 $488,759
FY 2006 Budgeted
Supplies
9%
Contractual
24%
Personnel
67%
~~p~~II..III~ol~!qlll'mmli'
.......-.----..............
............................-.-.-.
. . . . . . . . . . . . . . . . . . . . .. ..
..................
';.:.:.:.::::::::::::::.:-:-:-:-:-:-:-:<.;.:.:.:-:.:.:.:.:-:-:.;::-:-:::::-:::.>>>:-:.:.:.:.:-:.;.:.:-:.:-:-:.;.:.:.:.:-;.:-:-:.:-:.:.......................
...........................................
. ................... .
No capital expenditures
228
FY 2006 DRAINAGE FUND BUDGET
Non-Departmental Expenditures
FY 2003 FY 2004 FY 2005 FY 2006
Actual Actual Budgeted Budgeted
Personnel $0 $0 $5,980 $10,663
Contractual 0 0 0 $0
Supplies 0 0 0 $0
Capital 0 0 0 $0
Transfers 0 0 0 $0
Total $0 $0 $5,980 $10,663
DEBT SERVICE FUND
FY 2003
Actual
FY 2004
Actual
FY 2005
Budgeted
FY 2006
Budgeted
Total
$268,743
$262,262
$291,361
$276,593
229
Fiscal Year 2005- 2006
Capital Outlay
'-l f::
230
FY 2006 SUMMARY OF CAPITAL OUTLAY
CAPITAL OUTLAY $ IMPACT ON DESCRIPTION
EXPENDITURE/ OPERATING OF OPERATING
EXPENSE BUDGET EXPENDITURES
GENERAL FUND
FIRE
SCBA UNITS $10,400 R $650 RC SUPPLIES
TOTAL $10,400 $650
POLICE
RADIO (LIEUTENANT POSITION) $6,500 N $200 RC MAINT CONTRACT
WEAPON (LIEUTENANT POSITION) $700 N $50 RC AMMUNITION
TOTAL $7,200 $250
CAPITAL EQUIPMENT REPLACEMENT
FIRE
FIRE ENGINE LEASE PAYMENT $50,000 R $3,000 RC FUEL, MAINTENANCE
PARKS
FORD TRACTOR $19,500 R $800 RC FUEL, MAINTENANCE
STREETS
3/4 TON PICK UP TRUCK $20,500 R $2,000 RC FUEL, MAINTENANCE
TOTAL GENERAL FUND $107,600 $6,700
UTILITY FUND
UTILITY OPERATIONS
SECURITY ENHANCEMENTS $40,000 N $1,500 REPAIRS, MAINTENANCE
WATER PIPE $5,500 R $500 REPAIRS, MAINTENANCE
SEWER PIPE $2,000 R $500 REPAIRS, MAINTENANCE
WATER METERS $70,000 N/R $0
TOTAL $117,500 $2,500
TOTAL UTILITY FUND $117,500 $2,500
NOTES: N = NEW, R = REPLACEMENT, RC = RECURRING COST
231
'"'......-"....t.--
Fiscal Year 2005- 2006
Capital Improvements
Program
9T~yt;R1{f':!~~/\1i~ ~;;<?
l v W 'i:..'>"'''-.';',>'f'''/~Y/! Y
.olleyville
232
CITY OF COLLEYVILLE
CAPITAL IMPROVEMENT PROGRAM AND PROJECTS
As a part of the operating budget, the City of Colleyville Charter requires that a Capital
Program be included in the budget listing all capital improvements, which are proposed to
be undertaken during the next five fiscal years. As a part of the five-year planning process,
capital projects are selected which complement the City's goals and objectives:
· Street maintenance and improvement programs to provide a safe smooth
riding surface with adequate access to schools and commercial districts.
· Correction of drainage problems through an on-going facilities improvement
program.
· Park improvements to an interconnected park system that enhances the
community and provides recreational access for all citizens.
· Facilities improvements which are designed to provide public emergency
safety and a planned community center.
· Water system improvements that are designed to meet supply needs and
safety requirements.
· Sewer system improvements that are designed to assure adequate service
and maintain the public health.
During the next five years a number of projects are planned to meet the aforementioned
goals. In June 2005, the City Council met and established the five-year goals for the City
(see page 43). Various projects in the Capital Improvements program will ensure these
goals are met. They include intersection improvements on Glade Road and Heritage
Avenue and future construction of a ground storage tank and pump station facility on L.D.
Lockett Road and various waterline projects. A facility to replace the existing fire station on
Hall-Johnson Road will be constructed in addition to a new fire station on Pool Road.
Planned park improvements include Senior Center, McPherson Park -Phase I, Cottonbelt
Trail Phase III, Little Bear Creek Trail extension and park land acquisition. Following this
introduction is a detail budget sheet and map for each proposed project.
233
SOURCES OF FUNDS:
5 Year CEDC - The City receives funding for capital projects from the Colleyville Economic
Development Corporation (CEDC).
2005 CEDC Bonds - Bonds issued by the CEDC
2006 Proposed GO Bonds - General Obligation Bonds authorized by voters in February
2005 for the construction of Fire Stations.
Perimeter Street Fees/Misc. Escrows - At the time of acceptance of a development by the
City a developer can pay a perimeter street dedicated to street improvements on abutting
streets rather than pay the roadway impact fee (see below definition).
Area #1 /Area #2 Roadway Impact Fee - Fees paid by developers of new projects to be
used for improvements to lessen the impact of new development on the roadway system.
Water/Sewer Impact Fee - Fees paid by developers of new projects to be used for
improvements to lessen the impact of new development on the water distribution and
sewer collection system
Parkland Dedication Fees - Fees collected from developers of residential and residential
projects. The fees are used to acquire new park sites and make improvements to or
expand existing parks to better serve new development.
Voluntary Park/Library Fund - Residents may contribute $3.00 per month via their water bill
payment to the Voluntary Park/Library Fund. The contributions received are split 2/3 to
park projects and 1/3 for funding for the future library.
Planned FY 06 Revenue Bond Issuance - As a part of Utility system upgrades, revenue
bonds are planned on being issued in FY 06.
Future TIF Bonds- Proceeds from TIF Bonds to be issued in the future.
General Fund Operating Budget - Improvements to be funded from the General Fund
operating budget.
Utility Fund Reserve - Funded from reserves in excess of 180 days of working capital.
Grants - Proceeds from state and federal grants.
Unfunded - Projects for which a funding source is not yet identified.
234
Project
Number
FACILITIES
F A-03-002
FA-05-001
PARKS
PK-00-026
PK-03-003
PK-03-005
PK-03-007
STREETS
ST -00-023
ST-01-029
WATER
WT-02-002
WT -03-001
WT -03-003
WT -03-004
WT -03-005
WT-03-007
WT -03-008
FY2006 - CAPITAL PROJECT RECAP SHEET
Project Title
Senior Center
Fire Stations
TOTAL FACILITIES:
Park Land Purchase
Cotton belt Trail Phase"
Little Bear Creek Extention
McPherson Park Phase I
TOTAL PARKS:
Highway 26 Improvements: New Lanes and Medians
Glade Road and Heritage Intersection Improvements
TOTAL STREETS:
L.D. Lockett Ground Storage Tank and Pump Station Facility
Felps Dr, Acuff Ln, Greenbriar, Cheek Sparger Waterline Improvements
16 Inch Supply & Transmission Mains
HWY 26 Water & Sewer Utility Relocations
Oak Knoll Drive Waterline Improvements
Warwick and John Mc Cain Waterline Improvements
Westcoat Transmission Main Waterline Improvements
TOTAL WATER:
TOTAL CAPITAL PROJECTS:
235
Total FY 2006
Expenditures
1,350,000
5,153,518
$6,503,518
400,000
1,158,110
1,493,000
$3,051,110
2,046,550
$2,046,550
488,970
1,819,345
4,437,885
$6,746,200
$18,347,378
City Development
Capital Improvement Project Detail
Project Title:
Senior Center
Project Number:
FA-03-002
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh
Design Consultant: Brinkley Sargent Architects
Descriotion & Location:
This facility will be located at 2512 Glade Road. Senior Center is based on meeting rooms, titness/wellness area, multipurpose
room, game area and other program elements determined by the citizens.
PurooselJustification:
To meet the needs of senior citizens of Colleyville.
Cost FY05 FY06 Future Total Cost
PlanninQ DesiQn 0 37,500 0 37,500
TestinQ I Inspection 0 0 0 0
Land Acquisition 0 0 0 0
Construction 0 212,500 0 212,500
Facility cost 0 1,100,000 0 1,100,000
Total Cost 0 1,350,000 0 1,350,000
Fundina FY05 FY06 Future Total Cost
5-Year CEDC CIP 0 150,000 0 150,000
2005 CEDC bonds 0 1,200,000 0 1,200,000
Total Funding Necessary 0 1,350,000 0 1,750,000
Impact on Operating Budget
FY06
29,199
42,251
8,792
16,900
97,142
FY 07 Planned
81,697
56,558
15,695
o
153,950
Future
84,148
58,255
16,166
o
158,569
Total
195,044
157,064
40,653
16,900
409,661
236
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Center
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Ge ra hic Information S stem
237
City Development
Capital Improvement Project Detail
Project Title:
Fire Stations
Project Number:
FA-05-001
Department:
Construction Firm:
Fire
Gilbane Building Co
Project Manager:
Design Consultant:
Chad Bartee & Mike Johnston
Wiginton Hooker Jeffry Arch.
Priority:
Descriotion & Location:
Fire Station #1 will be located at 5209 Colleyville Blvd across from the entrance to the Village of Colleyville. Fire Station #2 will be
located at 5114 Pool Rd across from the emergency access gate into Ashmore.
PurooselJustification:
In February 2005, a bond proposal was approved by voters for tire facilities. Strategic locating of fire facilities proved to justify the
necessity of providing two facilities in the locations mentioned above. Council approved contracting with Wiginton
Cost. Fire Stations FY05 FY06 Future Total Cost
Architectural & EnQineering 0 437,235 0 437,235
Pre-Construction Services 0 60,000 0 60,000
Land Acquisition 0 370,000 0 370,000
Construction 0 3,300,000 0 3,300,000
FFE - Citv Hall 0 330,000 0 330,000
Estimated CM Base Fee 0 313,500 0 313,500
General Conditions 0 342,783 0 342,783
Miscellaneous 0 0 0 0
Total Cost 0 5,153,518 0 5,153,518
Fundina - Fire Stations FY05 FY06 Future Total Cost
2006 Proposed GO Bonds 0 4,286,018 0 4,286,018
Proposed TIF Bonds 0 867,500 0 867,500
Total FundinQ Necessarv 0 5,153,518 0 5,153,518
Impact on Operating Budget
FY 06 Bud et
170,660
41,525
7,787
o
219,972
FY 07 Planned
175,780
42,771
8,021
o
226,571
Future
181,053
44,054
8,261
o
233,368
Total
527,493
128,350
24,069
o
679,911
238
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239
City Development
Capital Improvement Project Detail
Project Title:
Park Land Purchase
Project Number:
PK-2000-026
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh
Design Consultant: TBD
Descriotion & Location:
This park will be located on six acres in the 2500 block of Glade Road. It will be a neighborhood park with program elements
determined by the area citizens.
PurooselJustification:
To meet the needs of citizens of Colleyville.
Cost FY05 FY06 Future Total Cost
Planning Desian 0 0 0 0
Testing I Inspection 0 0 0 0
Land Acquisition 0 400,000 0 400,000
Construction 0 0 408,000 108,000
Facility cost 0 0 0 0
Total Cost 0 400,000 408,000 508,000
Funding FY05 FY06 Future Total Cost
5-Year CEDC CIP 0 0 408,000 408,000
2005 CEDC Bonds 0 400,000 0 400,000
Total Funding Necessarv 0 400,000 408,000 808,000
Impact on Operating Budget
FY06
o
5,000
o
o
5,000
FY 07 Planned
o
7,200
o
o
7,200
Future
o
o
o
o
o
Total
o
12,200
o
o
12,200
240
PK-2000-026
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Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title: Cottonbelt Phase III
Project Number:
PK-03-003
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh
Design Consultant: TBD
Descriotion & Location:
This is the last section of the Cottonbelt Trail that starts at John McCain and ends at the city limits of Grapevine. This section is
approximately .6 miles in length. This trail system will serve to complete the spine of the citywide trail system, with planned
connections to parks and public areas throughout the City and other cities within the area, including Grapevine, Hurst and North
Richland Hills.
PurooselJustification:
The City of Colleyville will apply for a supplemental grant for this trail. The next call for projects has just been announced with a
deadline of April 2006.
Cost FY05 FY06 Future Total Cost
Planning Design 0 173,717 0 173,717
Testing Ilnsoection 0 0 0 0
Land Acquisition 0 0 0 0
Construction 0 984,393 0 984,393
Miscellaneous 0 0 0 0
Total Cost 0 1,158,110 0 1,158,110
Funding FY05 FY06 Future Total Cost
Parkland Dedication Fund 0 185,297 0 185,297
Voluntary Park Fund 0 46,325 0 46,325
Unfunded ( Potential State Grant) 0 926,488 0 926,488
Total FundinQ Necessary 0 1,158,110 0 1,158,110
Impact on Operating Budget
FY 06 Bud et
o
o
o
o
o
FY 07 Planned
3,120
7,232
2,000
o
12,352
Future
3,214
7,449
2,060
o
12,723
Total
6,334
14,681
4,060
o
25,075
242
PK-03-003
N
+
Cottonbelt Trail
400 Feet Phase 3
I
cel~
200
I
o 200
Geographic Information Systems
243
City Development
Capital Improvement Project Detail
Project Title: Little Bear Creek Trail Extension
Project Number:
PK-03-005
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh
Design Consultant: TBD
Descriotion & Location:
The Little Bear Creek Trail Extension is priority number one of the updated 2005 Colleyville Pathways Plan. This extension will
connect the Colleyville Nature Center to Sparger Park. The trail is approximately 1.1 miles in length.
PurooselJustification:
This trail will connect residential neighborhoods with parks, schools, and other key destinations throughout the city. The City of
Colleyville will apply for a supplemental grant for this trail. The next call for projects has just been announced with a deadline of
April 2006.
Cost FY05 FY06 Future Total Cost
PlanninQ Design 0 0 270,663 270,663
TestinQ I Inspection 0 0 0 0
Land ACQuisition 0 0 0 0
Construction 0 0 1,533,760 1,533,760
Miscellaneous 0 0 0 0
Total Cost 0 0 1,804,423 1,804,423
Funding FY05 FY06 Future Total Cost
5-Year CEDC CIP 0 0 360,885 360,885
Unfunded ( Potential Grant) 0 0 1,443,538 1,443,538
Total Fundino Necessarv 0 0 1,804,432 1,804,423
Impact on Operating Budget
FY 06 Bud et
o
o
o
o
o
FY 07 Planned
o
o
o
o
o
Future
6,240
11,057
2,000
o
19,297
Total
6,240
11,057
2,000
o
19,297
244
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Geographic Information Systems .
245
City Development
Capital Improvement Project Detail
Project Title: McPherson Park - Phase 1
Project Number:
PK-03-007
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh I Chad Bartee
Design Consultant: Newman, Jackson, Bieberstein Inc.
DescriDtion & Location:
McPherson Park is located at 312 McDonwell School Road. Phase I includes hike and bike trails, pavilion, basketball and sand
volleyball court, pond, fishing pier, picnic areas and playground.
PurooselJustification:
To meet the needs of the Colleyville Parks, Recreation and Open Space Master Plan which includes hike and bike trails, pavilion,
basketball and sand volleyball court, pond, fishing pier, picnic areas and playground.
Cost FY05 FY06 Future Total Cost
Planning Desian 0 141,705 0 141,705
Testing Ilnsoection 0 0 0 0
Land Acquisition 0 0 0 0
Construction 0 1,351,295 500,000 1,851,295
Miscellaneous 0 0 0 0
Total Cost 0 1,493,000 1,851,295 1,993,000
Funding FY05 FY06 Future Total Cost
5-Year CEDC CIP 0 638,000 0 638,000
Parkland Dedication Fund 0 555,000 300,000 855,000
Voluntary Park Fund 0 300,000 200,000 500,000
Total Fundina Necessary 0 1,493,000 500,000 1,993,000
Impact on Operating Budget
FY 06 Bud et
o
o
o
o
o
FY 07 Planned
o
o
o
o
o
Future
15,600
49,820
19,350
47,000
131,770
Total
15,600
49,820
19,350
47,000
131,770
246
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Geographic Information Syste~s
City Development
Capital Improvement Project Detail
Project Title:
Highway 26 Improvements:
New lanes and medians
Engineering
TBD
Project Number:
ST -00-023
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Design Consultant: TeaQue, Nail, & Perkins (R-02-1912)
DescriDtion & Location:
This project is part of a interlocal effort to attract Federal roadway funding to cities in Northeast Tarrant County and to improve
traffic flow in the region. This project will add additional lanes, turn lanes and center medians along Highway 26 (Colleyville
Boulevard). Improvements will run from Brumlow Avenue near Southlake to the north to Cheek-Sparger Road near Hurst to the
south.
Puroose/Justification:
This project will improve traffic flow, will improve the image and appearance of Colleyville and will make central Colleyville more
conducive to retail business activity. (Design costs below include consultants and contributions to regional planning
associations that assisted in obtaining state funding.)
Cost FY 05 (and prior) FY06 Future Total Cost
Plannino Desion 70,500 0 0 70,500
TestinQ / Insoection 0 0 0 0
Land Acquisition 0 0 0 0
Construction 0 0 38,000,000 38,000,000
Eouioment 0 0 0 0
Total Cost 70,500 0 38,000,000 38,070,500
Fundina FY 05 (and prior\ FY06 Future Total Cost
Future TIF Bonds 0 0 5,000,000 5,000,000
Utilitv Fund Ooeratino Budoet 70,500 0 0 70,500
Grants (TxDOT, NCTCOG) 0 0 33,000,000 33,000,000
Total Fundino Necessarv 70,500 0 38,000,000 38,070,500
Impact on Operating Budget
FY 06 Bud et
o
o
o
o
o
FY 07 Planned
o
o
o
o
o
Future
o
o
o
o
o
Total
o
o
o
o
o
248
ST -2000-023
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Geographic Information System
City Development
Capital Improvement Project Detail
Project Title:
Glade Road and Heritage Avenue
Intersection Imorovements
Engineering
TBD
Project Number:
ST-01-029
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desian Consultant: Freese & Nichols IR-02-2028)
Descriotion & Location:
Improvements will include reconstructing the existing signal at Glade Road and Heritage Avenue. The east leg will include adding a
free right turn lane for traffic to turn north bound onto Heritage Avenue with two through lanes and a dedicated left turn lane. The
west leg will include two through east bound lanes with the outer lane being a shared through right lane, a dedicated left turn lane to
north bound Heritage Avenue, and a transition lane for the two west bound lanes. The north and south leg improvements will
include new transitions and properly aligned lanes to provide better traffic patterns and a safer intersection.
PurooselJustification:
The current intersection has several traffic problems during peak times. Cars back-up eastbound and westbound on Glade Road
during morning and evening rush hours. The construction improvements will allow for increased traffic efficiency through the
intersection. Construction estimates will be revised upon City Council decision on project scope. This became a Priority 1
intersection improvement project as a part of resolution R-02-1918.
Cost FY 05 (and prior) FY06 Future Total Cost
PlanninQ Desicn 171,821 17,787 0 189,608
TestinQ Ilnsoection 0 10,000 0 10,000
Land ACQuisition 0 263,763 0 263,763
Construction 0 1,755,000 0 1,755,000
Eauioment 0 0 0 0
Total Cost 171,821 2,046,550 0 2,218,371
Fundina FY 05 (and prior) FY06 Future Total Cost
Area #1 Roadwav Impact Fees 171,821 845,884 0 1,017,705
Perimeter Street Fees/Misc Escrows 300,000 0 300,000
Grant (NCTCOG TIP) 900,666 0 900,666
Total Fundinc Necessary 171,821 2,046,550 0 2,218,371
Impact on Operating Budget
FY 06 Bud et
o
o
o
o
o
FY 07 Planned
o
o
1,000
o
1,000
Future
o
o
1,000
o
1,000
Total
o
o
2,000
o
2,000
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70 Feet
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Intersection Improvements
-~~_.__._--
251
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Ie
Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
L.D. Lockett Ground Storage
Tank and Pump Station Facility
Engineering
TBD
Project Number:
WT-02-002
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desian Consultant: Dannanbaum EnaineerinQ
Descriotion & Location:
The 5 million gallon ground storage facility and pump station will be located on the north portion of Reagan Park. It will be west
of the existing well site currently operated by the City.
Puroose/Justification:
As buildout of the northwest part of town continues, water storage capacity becomes a great concern. Currently the City does
not have the capability to store enough water for the high plane during peak times of the year. Limited storage at Overland Trail
is restricted on supply to the McDonwell School Road elevated storage tank. These improvements would directly feed the tank
on McDonwell, allow to better utilize the storage capacity, and control the high plane water system. This site would also provide
some storage for the low plane to feed the Bransford Road elevated tank and the proposed Pleasant Run Road elevated
storage tank during peak times.
Cost FY 05 (and Drior) FY06 Future Total Cost
Planninq Desiqn 0 488,970 0 488,970
Testing I Inspection 0 0 20,000 20,000
Land Acquisition 159,793 0 0 159,793
Construction 0 0 5,580,000 5,580,000
Equipment 0 0 0 0
Miscellaneous 0 0 0 0
Total Cost 159,793 488,970 5,600,000 6,248,763
Funding FY 05 (and prior) FY06 Future Total Cost
Utility Fund Reserve 0 I 488,970 4,785,000 5,273,970
Utility Fund OperatinQ Budget 159,793 0 0 159,793
Water Impact Fees 0 0 815,000 815,000
Total Fundinq Necessary 159,793 488,970 5,600,000 6,248,763
Impact on Operating Budget
FY 06 Bud et
o
o
o
o
o
FY 07 Planned
o
o
o
o
o
Future
o
20,000
o
o
20,000
Total
o
20,000
o
o
20,000
252
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Tank & Pump Station Facility Geographic Information Systems
253
City Development
Capital Improvement Project Detail
Department:
Construction Firm:
Priority:
Felps Drive, Acuff Lane, Greenbriar
Lane and Cheek SparQer Water Line Improvements
Engineering
TBD
Project Number:
WT-03-001
Project Title:
Project Manager: Chad Bartee
Design Consultant: TBD
Descriotion & Location:
This project will upgrade the existing 6" water lines on all of Felps Drive, Acuff Lane and Greenbriar Lane to 8" and 1,700 feet of water
line on Cheek Sparger from SH 26 to Felps Drive from 6" to 10"
PurooselJustification:
The existing water facilities in this area are undersized and do not provide adequate flow to this portion of town. The existing water
Lines are beyond service life and in need of replacing. By increasing the line sizes and installing new mains we will increase flow
rates in this area as well as provide a better level of service to the citizens. These lines will also increase the fire flows.
Cost FY 05 (and prior) FY06 Future Total Cost
PlanninQ DesiQn 26,828 26,828
TestinQ I Inspection 16,767 16,767
Land Acauisition 0
Construction 335,345 335,345
Miscellaneous 0
Total Cost 0 0 378,940 378,940
Fundina FY 05 (and priorl FY06 Future Total Cost
Water Impact 105,252 105,252
Planned FY 06 Revenue Bond Sale 273,688 273,688
Total FundinQ Necessarv 0 0 378,940 378,940
Impact on Operating Budget
FY 06 Bud et FY 07 Planned Future Total
0
0
1,500 1,500
0
0 0 1,500 1,500
254
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City Development
Capital Improvement Project Detail
Project Title:
16" Supply and Transmission Mains
Project Number:
WT-03-003
Department: Engineering
Construction Firm: TBD
Priority:
Project Manager: Chad Bartee
Desian Consultant: GSWW, Inc.
Descriotion & Location:
This project consists of the construction of approximately 6,000 linear feet of 16-inch supply main from the TRA meter station at Glade
Road and Little Bear Creek to the proposed storage tank at Reagan Park. It also consists of approximately 6,400 linear feet of 16-inch
transmission main from the proposed ground storage tank to Bransford Road (low plane) and approximately 1,300 linear feet of
transmission main from Lavaca Trail to Rosewood Villas (high plane). These transmission mains will deliver water to the McPherson
elevated storage tank for distribution to the high plane water systems and the Bransford elevated storage tank for low plane distribution.
PUrDOselJustification:
The project will complete the last major component of the City's water system. The current infrastructure does not exist to operate as a
transmission main. These mains will also provide the City with another point of service to receive water from TRA.
Cost FY 05 land Drior\ FY06 Future Total Cost
PlanninQ DesiQn 0 176,700 0 176,700
Testina IlnsDection 0 27,645 0 27,645
Land Acauisition 0 0 0 0
Construction 0 1,615,000 0 1,615,000
Miscellaneous 0 0 0 0
Total Cost 0 1,819,345 0 1,819,345
FY06 Future Total Cost
1,819,345 0 1,819,345
1,819,345 0 1,819,345
Impact on Operating Budget
FY 07 Planned Future Total
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
256
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Geographic Information Systems
257
City Development
Capital Improvement Project Detail
Project Title:
HWY 26 Water & Sewer Utility
Relocations
Engineering
TBD
Project Number:
WT -03-004
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desian Consultant: Teaaue, Nail and Perkins
Descriotion & Location:
This project consists of relocating any water or sewer facilities within the SH26 ROW that is in direct conflict with the proposed SH26
paving and drainage improvements. The scope of work will extend from Cheek Sparger Road to Big Bear Creek. Every water and sewer
line that is in conflict with or is under the proposed paving will be relocated and reconstructed.
PurDoselJustification:
The Texas Department of Transportation requires that all utilities within their ROW must remain within the parkway outside of the paving.
No utility will be allowed to remain under the proposed paving improvements along SH26.
Cost FY 05 (and prior) FY06 Future Total Cost
Plannina Desian 70,500 373,600 0 444,100
Testinc Ilnsoection 0 118,233 0 118,233
Land Accuisition 0 0 0 0
Construction 0 3,946,055 0 3,946,055
EQuioment I Miscellaneous 0 0 0 0
Total Cost 70,500 4,437,888 0 4,508,388
Funding FY 05 (and Driorl FY06 Future Total Cost
Water Imoact 70,500 795,439 0 865,939
Prooosed FY 2006 Revenue Bond Sale 0 3,642,449 0 3,642,449
Total Funding Necessarv 70,500 4,437,888 0 4,508,388
Impact on Operating Budget
FY 07 Planned
o
o
o
o
o
Future
o
56,000
o
o
56,000
Total
o
56,000
o
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56,000
258
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Geographic Information Systems I
259
City Development
Capital Improvement Project Detail
Project Title:
John McCain Road and Oak Knoll Drive
Water Line Imorovements
Engineering
Project Number: WT-03-005
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desian Consultant:
Descriotion & Location:
This project provide 1,495 feet of 8" water line from Cheshire Drive to Bowman Drive along Oak Knoll Drive, increasing flow rate and
service delivery.
PurooselJustification:
The existing water facilities in this area are undersized and have caused a restriction in flow. By increasing the line sizes and installing
new mains, we will increase flow rates in this area, as well as provide a better level of service to the citizens.
Cost FY05 FY06 Future Total Cost
Plan nino Desion 0 0 13,069 13,069
Testina Ilnsoection 0 0 5,445 5,445
Land Acouisition 0 0 0 0
Construction 0 0 108,913 108,913
EQuioment I Miscellaneous 0 0 0 0
Total Cost 0 0 127,427 127,427
FY05 FY06 Future Total Cost
0 0 127,427 127,427
0 0 127,427 127,427
Impact on Operating Budget
FY 06 Bud et FY 07 Planned Future Total
0 0 0 0
0 0 16,000 16,000
0 0 0 0
0 0 0 0
0 0 16,000 16,000
260
-I
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from Cheshire Dr
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261
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Geog'aphlc Infom>ation S,.Iom. I
City Development
Capital Improvement Project Detail
Project Title:
Warwick Ave and John McCain Road
Water Line Imorovements
Engineering
Project Number: WT-03-007
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Design Consultant:
Descriotion & Location:
This project will upgrade and improve approximately 800 feet of existing 6" water line on Warwick Avenue from Cheek Sparger to Durham
Drive to an 8" line increasing flow rate and service delivery. Also included is the construction of 2,300 feet of 10" water line from
Westcoat Drive to Cedar Court along John McCain Road. This line will replace the existing 6" and improve flows as well as provide
backup supply to the high plane, if needed.
PurooselJustification:
The existing water facilities in this area are undersized and do not provide adequate flow to this portion of town. By increasing the line
sizes and installing new mains, we will increase flow rates in this area as well as provide a better level of service to the citizens. The 10"
on John McCain Road will also provide a secondary supply feed to the high plane.
Cost FY 05 (and prior) FY06 Future Total Cost
Plannina Desian 0 0 30,934 30,934
Testina Ilnsoection 0 0 12,889 12,889
Land ACQuisition 0 0 0
Construction 0 0 257,780 257,780
Eauioment I Miscellaneous 0 0 0
Total Cost 0 0 301,603 301,603
FY06 Future Total Cost
0 301,603 301,603
0 301,603 301,603
Impact on Operating Budget
FY 07 Planned Future Total
0 0 0
0 6,000 6,000
0 0 0
0 0 0
0 6,000 6,000
262
WT -03-007
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263
Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
Westcoat Transmission Main
Water Line Improvements
Engineering
Project Number:
WT-03-008
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Design Consultant: N/A
Descriotion & Location:
This project consists of constructing a 12" water main along Westcoat Drive from White Drive to John McCain Road. This transmission
main will help deliver water to the Overland Trail Ground Storage Facility, while replacing a 6" line that is restricting the system.
PurooselJustification:
Water supply to the high plane is top priority. The current situation has a 12" water main delivering water to 8" and 6" distribution lines on
Westcoat and then back to the 12" transmission main that runs along John McCain Road to Bandit Trail. This split causes friction loss
and a significant reduction in flow. By replacing the two lines with one we will increase the volume supplied to the Overland trail ground
storage facility, which in turn will assist us in delivery to the McDonwell elevated tank and the rest of the high plane.
Cost FY 05 land prior). FY06 Future Total Cost
Planninc Desicn 0 0 27,807 27,807
Testing Ilnsoection 0 0 11,586 11,586
Land ACQuisition 0 0 0
Construction 0 0 231,729 231,729
Eauipment I Miscellaneous 0 0 0
Total Cost 0 0 271,122 271,122
FY06 Future Total Cost
0 271,123 271,123
0 271,123 271,123
Impact on Operating Budget
FY 07 Planned Future Total
0 0 0
0 6,000 6,000
0 0 0
0 0 0
0 6,000 6,000
264
WT -03-008
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Geographic Information Systems
265
>-,--..-..--~~-,,-,.,._...._--- ... -..... .,-.',.--- .._~,~
Fiscal Year 2005- 2006
Demographic
Information
266
City of Colleyville FOR FY2006 BUDGET
Colleyville was ranked 40th in the US Money Magazine's 2005 "Best Places to
Live in the US". It is the highest ranking city in Texas.
Community
2004 Census Population: 21,720
Size: 13.1 square miles
Development: 51% residential, 3% commercial, 25% undeveloped
Location: 5 miles from DFW International Airport
14 miles from Fort Worth
22 miles from Dallas
48% of the population is between 25 and 54
34% of the population is under 19
The median age of Colleyville citizens is 40
84% of the population over 25 has attended college
97% of the housing is owner occupied
91 % of the population is family households
The average household size is 3.06
Median income is $117,419
Average household income is $155,008
The averaged appraise value of residential property in 2005 is $338,267
The average new home building permit size in 2005 is 5706 square feet
The average value of a home being built in Colleyville in 2005 is $462,769
267
Government
Colleyville was founded January 10, 1956 and has a Council-Manager form of
government under a Home Rule Charter.
Miles of streets maintained: 346
Miles of water mains maintained: 175
Miles of sanitary sewer maintained: 154
Number of park acreage maintained: 190
Number of playgrounds: 5
Registered voters: 15,468
Police protection: 33
Fire protection: 33
Education:
Colleyville is primarily served by the Grapevine-Colleyville ISD.
See www.Qcisd-k12.orQ
Named a "What Parents Want" award-winning district for the 13th consecutive
year during the 2004-2005 school year
The Texas Education Agency rated 4 campuses "exemplary" in 2005
(Exemplary is the highest rating given by the Texas Education Agency)
GCISD named to Newsweek magazine's "100 Best High Schools in America" list
Total Students in 2004-2005: 13,814
Within the city limits of Colleyville, there are also two Montessori schools that
teach elementary grades and two faith-based schools that offer kindergarten
through 1 ih grades.
268
VALUATION AND GENERAL OBLIGATION DEBT HISTORY
RATIO OF NET
TAXABLE G.O. TAX DEBT
ASSESSED TO TAXABLE NET G.O. TAX AVERAGE
FISCAL YEAR ESTIMATED V ALUA TION ASSESSED DEBT PER RESIDENTIAL
POPULATION PER CAPITA VALUATION CAPITA HOME VALUE
2002 19,850 $107,591 0.72% $772 $273,453
2003 20,150 $117,471 0.58% $686 $301,311
2004 20,500 $121,955 0.55% $674 $313,659
2005 21,000 $121,955 0.49% $615 $323,380
2006 21,500 $132,946 0.42% $571 $338,001
269
CITY OF COLLEYVILLE TOP TEN TAXPAYERS
FISCAL
YEAR 2006 % OF TOTAL
ASSESSED ASSESSED
VALUATION V ALUA TION
LIFETIME FITNESS $16,414,232 0.57%
TXU ELECTRIC DELIVERY $16,307,256 0.57%
ALBERTSONS INC $9,934,354 0.35%
MELVIN & MARTINDALE $7,685,413 0.27%
COLLEYVILLLE PLAZA $6,500,480 0.23%
COLLEYVILLE 26 CROSSING L TD $6,060,000 0.21%
BROUGHTON L TD PARTNERSHIP $5,973,768 0.21%
UHLMANN-COLLEYVILLE LLC $5,784,142 0.20%
G POINTS SC L TO $5,289,406 0.19%
VILLAGE MANAGEMENT $5,174,772 0.18%
TOTAL
$85,123,823
2.98%
270
TAXABLE ASSESSED VALUATIONS BY CATEGORY FOR FISCAL YEARS 2002-2006
2006 VALUATION 2006 % TO 2005 VALUATION 2005 % TO 2004 VALUATION
CATEGORY TOTAL TOTAL
REAL, RESIDENTIAL. SINGLE FAMILY $2,496,506,709 83.52% $2,321,652,389 77.67% $2,233,110,764
REAL, RESIDENTIAL, MUL TI-FAMIL Y 334,600 0.01% 145,500 0.00% 145,500
REAL, VACANT LOTSITRACTS 54,821,479 1.83% 57,282,136 1.92% 58,195,608
REAL, ACREAGE (LAND ONLY) 25,907,294 0.87% 30,443,588 1.02% 48,074,514
REAL, FARM AND RANCH IMPROVEMENTS 9,116,138 0.30% 9,610,374 0.32% 8,179,350
REAL, COMMERCIAL 246,164,397 8.24% 209,252,902 7.00% 165,334,600
REAL, INDUSTRIAL 0 0.00% 0 0.00% 0
REAL, TANGIBLE AND PERSONAL, UTILITIES 27,337,130 0.91% 31.803.865 1.06% 27,092,611
TANGIBLE PERSONAL, COMMERCIAL 56,090,606 1.88% 53,259,251 1.78% 54,419,578
TANGIBLE PERSONAL, INDUSTRIAL 429,146 0.01% 398,487 0.01% 237,734
TANGIBLE PERSONAL, MOBILE HOMES 60,653 0.00% 61,053 0.00% 61,553
REAL PROPERTY, INVENTORY 72,396,402 2.42% 54,268,490 1.82% 40,907,904
TOTAL APPRAISED VALUE BEFORE EXEMPTIONS $2,989,164,554 100.00% $2,768,178,035 92.61% $2,635,759,716
LESS:TOTAL EXEMPTIONS/REDUCTIONS 130,822,824 130,056,539 135,675,636
TAXABLE ASSESSED VALUE $2,858,341,730 $2,638,121,496 $2.500,084,080
2003 VALUATION 2003 % TO 2002 VALUATION 2002 % TO
CATEGORY TOTAL TOTAL
REAL, RESIDENTIAL, SINGLE FAMILY $2,067,599,565 78.44% $1,834,176,795 74.61%
REAL. RESIDENTIAL, MUL TI-FAMIL Y 145,500 0.01% 145,500 0.01%
REAL, VACANT LOTSITRACTS 53,795,286 2.04% 55,696,259 2.01%
REAL, ACREAGE (LAND ONLY) 49,178,658 1.87% 45,159,150 1.63%
REAL, FARM AND RANCH IMPROVEMENTS 21,334,190 0.81% 18,554,219 0.67%
REAL, COMMERCIAL 140,166.312 5.32% 135,963,223 4.91%
REAL, INDUSTRIAL 0 0.00% 0 0.00%
REAL, TANGIBLE AND PERSONAL, UTILITIES 25,830,963 0.98% 27,175,677 0.98%
TANGIBLE PERSONAL, COMMERCIAL 58,609,955 2.22% 56,571,985 2.04%
TANGIBLE PERSONAL, INDUSTRIAL 127,850 0.00% 284,945 0.01%
TANGIBLE PERSONAL, MOBILE HOMES 62,153 0.00% 62,653 0.00%
REAL PROPERTY, INVENTORY 41,566,475 1.58% 25,554,999 0.92%
TOTAL APPRAISED VALUE BEFORE EXEMPTIONS $2,458,416,907 93.27% $2,199,345,405 87.80%
LESS:TOT AL EXEMPTIONS/REDUCTIONS 91,382,262 63,660,575
TAXABLE ASSESSED VALUE $2,367,034,645 $2,135,684,830
271
OVERLAPPING DEBT AND TAX RATES FOR THE CITY OF COLLEYVILLE
FY 2006 ESTIMATED % CITY'S AUTHORIZED
TAXABLE TOTAL ATTRIBUTED OVERLAPPING BUT UNISSUED
ASSESSED FY 2006 G.O. TAX TO CITY OF G.O. DEBT AS OF
ENTITY VALUATION TAX RATE DEBT COLLEYVILLE TAX DEBT 9/30/2005
CITY OF COLLEYVILLE $2,638,121,496 $0.3474 $11,995,000 100.00% $11,995,000
SCHOOL DISTRICTS:
BIRDVILLE $6,537,043,906 $1.1617 $140,315,299 0.07% $98,221
CARROLL $4,031,283,758 $1.9350 $144,766,991 0.43% $622,498
GRAPEVINE-COLLEYVILLE $8,962,740,893 $1.7000 $230,090,813 22.94% $52,782,833
HURST-EULESS-BEDFORD $7,686,688,731 $1.7230 $224,174,818 1.30% $2,914,273
KELLER $7,569,055,334 $1.7158 $489,492,993 0.78% $3,837,625
COUNTY ENTITIES:
TARRANT COUNTY $97,405,257,965 $0.2725 $167,404,000 3.01% $5,038,860 $16,100,000
HOSPITAL DISTRICT $97,405,257,965 $0.2354 $0 3.01% $0
JUNIOR COLLEGE DISTRICT $98,045,452,207 $0.1394 $65,980,000 3.01% $1,985,998
TOTAL DIRECT AND OVERLAPPING G.O. DEBT
RATIO OF DIRECT AND OVERLAPPING DEBT G.O. DEBT TO ASSESSED VALUATION
PER CAPITA OVERLAPPING G.O. TAX DEBT
$79,275,307
3.00%
$3,687
NOTE: THE CITY OF COLLEVYILLE IS SERVED BY FIVE INDEPENDENT SCHOOL DISTRICTS
(BIRDVILLE, CARROLL, GRAPEVINE-COLLEYVILLE, HURST-EULESS-BEDFORD AND KELLER)
272
COLLEYVILLE HISTORY
The area know known as Colleyville was first settled in the mid 1800's and was comprised
of five separate small communities centered around area churches and schools.
Colleyville was a small crossroads town between Fort Worth and Grapevine (home of the
Dallas-Fort Worth international Airport) located at the present day intersection of East
Glade Road and Bransford Road. The city was named "Colleyville", to honor a man by the
name of Lilburn Howard Colley, who settled in the community in the 1880's. He was the
town's only doctor and involved himself in civic activities. After the turn of the century, the
Colleyville area became known for its outstanding cantaloupes, watermelons, squash, and
tomatoes.
Colleyville was incorporated in January 1956 with less than two square miles and a
population of approximately 250. During the late 1970's and early 1980's, Colleyville's
close proximity to Dallas-Fort Worth International Airport sparked the development of high
quality residential development. Today, Colleyville is home to over 20,000 residents, and
it offers a quiet residential haven for many upper management corporate executives,
entrepreneurs, professional athletes, and their families. The city looks to the future to
continue to offer its citizens the high quality residential development Colleyville is known for
and to continue to add upscale retail development.
273
Fiscal Year 2005- 2006
Glossary
<~~}!t~/'~/
"'<: .)'/ ,y'-..r)
, olleVvln
274
GLOSSARY
KEY BUDGET TERMS
ACCRUAL BASIS: A method of accounting that recognizes the financial effect of
transactions, events, and interfund activities when they occur, regardless of the timing of
cash flows.
AD VALOREM TAX: A tax levied on taxable property (land, improvements and personal
property) for the purpose of financing general operations of the City and debt service
requirements.
APPRAISED VALUE: The market value of real and personal property located in the City as
of January 1 each year, as determined by the Tarrant Appraisal District.
APPROPRIATION: The maximum level of spending for each fund and for each
department as authorized annually by the City Council.
ASSESSED VALUATION: A value that is established for real or personal property used
as a basis for levying property taxes. (Note: Property values are established by Tarrant
Appraisal District).
BALANCED BUDGET: A budget adopted by the City Council and authorized by ordinance
where the proposed expenditures are equal or less that the proposed revenues plus fund
balances.
BOND: A written promise to pay a specified sum of money, called the face value or
principal amount, at a specified date in the future, called the maturity date, together with
periodic interest at a specified rate.
BONDED DEBT: Portion of indebtedness represented by outstanding bonds.
BUDGET: A financial plan for a specified period of time (fiscal year) that matches all
planned revenues and expenditures for various municipal services.
BUDGET MESSAGE: A general discussion ofthe submitted budget presented in writing by
the City Manager as a part of the budget document.
BUDGET SCHEDULE: The schedule of key dates or milestones that a government follows
in the preparation and adoption of a budget.
CAPITAL OUTLAY: An expenditure which results in the acquisition of or addition to fixed
assets, and meets these criteria: has an anticipated useful life of more than one year; can
be permanently identified as an individual unit of property; belongs to one of the following
categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible,
permanent addition to the value of City assets; does not constitute repair or maintenance;
275
and, is not readily susceptible to loss.
CAPITAL PROJECT: A specific and identifiable improvement or purpose for which
expenditures are proposed within the capital budget or capital improvement program.
CERTIFICATES OF OBLIGATION (C.O.): Tax-supported bonds that are similar to
general obligation bonds and can be issued after meeting strict publication requirements
and with final approval of the City Council.
CITY CHARTER: The document of a home rule City similar to a constitution, which
establishes the City's government structure and provides for the distribution of powers and
duties among the various branches of government.
CITY COUNCIL: The Mayor and five Council members collectively acting as the
legislative and policymaking body of the City.
CEDC: Colleyville Economic Development Corporation, a nonprofit industrial corporation,
formed under the Development Corporation Act of 1979, which provides funding to the City
for parks and cultural improvements.
CONTRACTUAL SERVICES: Services purchased by the City such as utility services,
insurance, and maintenance contracts, outside consulting.
CURRENT TAXES: Taxes levied and due within one year.
DEBT SERVICE: The City's obligation to pay the principal and interest of all bonds and
other debt instruments according to a pre-determined payment schedule.
DELINQUENT TAXES: Taxes remaining unpaid on or after the date on which a penalty for
non-payment is attached. February 1st is the date the unpaid taxed become delinquent in
the City.
DEPARTMENT: A major administrative division of the City, which indicates overall
responsibility for an operation or a group of related operations within a functional area.
DEPRECIATION: That portion of the cost of a capital asset that is charged as an expense
during a particular period. This is the process of estimating and recording the expired
useful life of a fixed asset that cannot or will not be restored by repair and will be replaced.
EFFECTIVE TAX RATE: A rate, which generates the same amount of revenues from
property, which is taxed in both years.
ENCUMBRANCES: Obligations in the form of purchase orders and contracts which are
chargeable to an appropriation and for which a part of the appropriation is reserved
because the goods or services have not been received. When paid, the encumbrance is
liquidated.
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EXEMPT/EXEMPTION: Amounts under state law that is deducted from the appraised
value of property for tax purposes. Tax rates are applied to the non-exempt portion of the
appraised value to calculate the annual tax levy.
ENTERPRISE FUND: A fund established to account for operations that are financed and
operated in a manner similar to private business enterprises--where the intent of the
governing body is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges.
EXPENDITURE: Decreases in (use of) financial resources other than through interfund
transfers. This term applies to all governmental type funds.
EXPENSE: A use of financial resources, denoted by its use in the enterprise funds, which
is accounted for on a basis consistent with the private business accounting model (full
accrual basis).
FISCAL YEAR (FY): The time period designated by the City signifying the beginning and
ending period for recording financial transactions. The City of Colleyville has specified
October 1 to September 30 as its fiscal year.
FRANCHISE FEE: A fee paid by public service businesses for use of City streets, alleys
and property in providing their services to the citizens of a community. Services requiring
franchises include electricity, telephone, natural gas and cable television.
FUND: An accounting entity with a separate set of self-balancing accounts which comprise
its assets, liabilities, fund balance, revenues and expenditures.
FUND BALANCE: The assets of a fund less liabilities, as determined at the end of each
fiscal year. Any reservations of fund balance are deducted to result in an "unreserved fund
balance" .
GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP): Detailed accounting
standards and practices as prescribed by the Governmental Accounting Standards Board.
GENERAL FUND: The largest fund within the City, the General Fund accounts for most of
the financial resources of the government. General Fund revenues include property taxes,
licenses and permits, local taxes, service charges, and other types of revenue. This fund
usually includes most of the basic operating services, such as fire and police protection,
park and recreation, public works, and general administration.
GENERAL OBLIGATION BONDS: Bonds that finance public projects such as streets,
municipal facilities, and park improvements. The repayment of these bonds is made from
property taxes, and the full faith and credit of the issuing government back these bonds.
GOALS: Broad general statements of each department's desired outcomes.
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GOVERNMENTAL FUNDS: The funds through which most governmental functions are
typically funded.
INTEREST INCOME: The earnings from available funds invested during the year in U.S.
Treasury bills and notes, Government agencies, and local government investment pools.
INTERGOVERNMENTAL REVENUES: revenues from other governments in the form of
grants or shared revenues.
LEVY: To impose taxes for the support of City services.
MIXED BEVERAGE TAX: A tax at the rate of 10% imposed on the gross receipts of a
licensee from the sale, preparation, or serving of mixed beverages
MODIFIED ACCRUAL BASIS: Basis of accounting according to which revenues are
recognized in the accounting period in which they become available and measurable and
expenditures are recognized in the accounting period in which the fund liability occurs, if
measurable.
NON-DEPARTMENTAL: Includes debt service, operating transfers between funds, and
compensation adjustment.
(O)PERATIONS AND (M) AINTENANCE: Represents the portion of taxes assessed for the
operations and maintenance of General Fund Services.
OPERATING BUDGET: A financial plan outlining estimated revenues and expenditures
and other information for a specified period (usually a fiscal year). The "proposed budget"
is the financial plan presented by the City Manager for consideration by the City Council,
and the "adopted budget" is the financial plan ultimately approved and authorized by the
City Council.
OPERATING EXPENSES: Proprietary fund expenses directly related to the fund's primary
service activities.
OPERATING REVENUES: Proprietary fund revenues directly related to the fund's primary
service activities. They consist primarily of user charges for services.
ORDINANCE: A formal legislative enactment by the governing body of a municipality. It is
not in conflict with any higher form of law, such as a state statute or constitutional
provision; it has the full force and effect of law within the boundaries of the municipality to
which it applies.
PER CAPITA DEBT: Total tax supported debt outstanding divided by population.
PER CAPITA EXPENDITURES: Total General Fund expenditures divided by population.
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PERSONAL SERVICES: Expenditures made for salaries and related benefit costs.
POLICY: A definite course of action adopted after a review of information and directed at
the realization of goals.
PROPERTY TAXES: Used to describe all revenues received in a period from current
taxes, delinquent taxes, penalties and interest on delinquent taxes. Property taxes are
levied on both real and personal property according to the property's valuation and tax rate.
PROPOSED BUDGET: The budget prepared by the City Manager and submitted to the
City Council for approval.
RESERVE: An account used to indicate that a portion of fund resources is restricted for a
specific purpose, or is not available for appropriation and subsequent spending.
REVENUE BONDS: Long term debt (bonds) the repayment of which is based upon
pledged revenues from a revenue generating facility.
REVENUES: All amounts of money earned or received by the City from external sources.
SALES TAX: A general "sales tax" is levied on persons and businesses selling
merchandise and/or services in the city limits on a retail basis. State law defines the
categories for taxation.
TAX BASE: The total property valuations on which each taxing entity levies its tax rates.
TAX LEVY: The total revenues to be raised by ad valorem taxes for expenditure as
authorized by the City Council.
TAX RATE: A percentage applied to all taxable property to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
TAXABLE VALUE: Estimated value of property on which ad valorem taxes are levied.
TAXES: Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit.
TIF: Tax Increment Financing District formed to make public improvements under the
authority of the Tax Increment District Financing Act.
TRANSFERS IN/OUT: transfers made from one City fund to another City fund for the
purposed of reimbursement of expenditures, general and administrative services, or debt
service.
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