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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
JANUARY 9, 2006
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of December 12, 2005 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Board, Commission and Committee Informational Meeting - February 28, 2006
V. Policy review and discussion
A. Exhibit Policy
VI. Library Long Range Planning Process Update
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Suggested Items for Future Meetings
X. Citizen Comments*
XI. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday. January 5, 2006, at
5:00 p.m.
I'Y) ~ -&. ~ ~ "-
Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
December 12, 2005
I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the
Colleyville Public Library Board to order at 7:04 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
and Carol Wollin
Members absent: Susan Potter, Bonnie Carroll and Richard Roxburgh
Alternates absent: Dennis Healy and Angie Guthrie-Madison
Ex-Officio Members present: Mayor David Kelly
Ex-Officio Members absent: Steve Banta, Nancy Coplen, Dr. Larry Darlage,
Ret Stansberger, Ginny Tigue and Susan Taylor
Council Liaison Absent: Tony Licata
Staff present: Mary Rodne
II. Approval of November 14, 2005 Minutes - A motion was made by Carol
Wollin and seconded by Pat Jones to approve the November 14, 2005
minutes. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library November
2005 Usage Statistics, for review and discussion. Patrons had checked
out a total of 11,756 items, 95 Colleyville residents registered for library
cards, library patron visits totaled 6,878, attendance for programs totaled
624 and volunteer hours totaled 187.40 hours. Rodne also noted that the
total circulation of library materials this year was 23% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received a total of $87.95,
$62.95 from Susan Taylor and $25.00 from Vaman and Vasudha
Vengurlekar, in donations in November.
c. Programs
Director Rodne reported that Youth Services fall programs had ended the
week of November 28th and noted that the Winter/Spring 2006 Youth
Services Programs brochure had been distributed in the Library Board
packets. The Board reviewed the Fall 2005 Story Time Survey results and
commented on the positive feedback.
Rodne reported that the Library had celebrated its Second Birthday on
November 23, 2005 and that the event had been very successful. Around
151 children and adults attended the Hollywood-themed party, which
included a show featuring the story of Thanksgiving, games, crafts, face
painting, balloons and refreshments.
Director Rodne presented an update on the first North East Tarrant Reads
event, which involves encouraging residents in 10 communities, including
Colleyville, to read the same book during a designated time period. Rodne
confirmed that the final activity of the event will include an author visit,
which will be held at the Colleyville Center on April 6, 2006. It was also
confirmed that the featured book was the best-seller Plainsong by author
Kent Haruf.
IV. TEXAS STATE LIBRARY SUNSET EVALUATION REPORT
Rodne reported that the Colleyville Public Library had hosted a meeting for
the public library directors of North Texas (PLANT) on November 18, 2005
and that Peggy Rudd, the State Librarian, was the featured speaker. Rudd
presented an overview of the Sunset Evaluation and answered questions.
Around 40 attended.
V. POLICY REVIEW AND DISCUSSION
A. Donation Policy
Director Mary Rodne presented the revised Donation Policy for review and
discussion. Pat Jones made a motion to approve the policy as presented and
Karen Birkes seconded the motion. Motion approved unanimously.
B. Library Code of Conduct
Director Mary Rodne presented the Library Code of Conduct for review and
discussion. Consensus was that no revisions needed to be proposed at this
time.
VI. LIBRARY LONG- RANGE PLANNING UPDATE
Director Mary Rodne noted that Joan Cochran had submitted a draft Planning
Committee meeting confirmation letter for review. Rodne reported that a
Planning Committee of seventeen members had been selected and that the
first in a series of four Planning Committee meetings was scheduled on
Thursday, January 12, 2006, from 6:30 p.m. - 8: 30 p.m., in the Library
Meeting room. Rodne added that the confirmation letter would be sent to all
committee members confirming the dates, time and location of the meetings,
next week and that she would bring a list of the committee members to the
next Library Board Meeting.
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
Carol Wollin presented a report for President Susan Taylor. Wollin
announced that The Verizon Foundation had presented a $20,000 check to
Friends at the December 6, 2005 City Council Meeting and noted that the
funds would be used to purchase computers for a patron training center in
the Library.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones gave an update for President Ginny Tigue. Jones reported that the
Library Foundation had held a wrap-up 2005 fund raiser meeting on
November 28, 2005 and that final numbers for the mystery book-themed
dinner and the annual mailer would be discussed at the next meeting
scheduled in February 2006.
IX. SUGGESTED ITEMS FOR FUTURE MEETINGS
It was noted that the Exhibit Policy would be reviewed in January.
X. CITIZEN COMMENTS
None
XI. ADJOURN: A motion was made by Pat Jones and seconded by Carol Wollin
to adjourn the meeting. Motion approved. The meeting of the Colleyville
Public Library Board was adjourned at 7:45 p.m.
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Colleyville
Public Library
December 2005 Website Statistics
Page Hit Counts
Home: [J:
New York Times Bestsellers: lli
Oprah's Book Club: ~
Independent Booksellers List: ~
Newbery Medal Winners: ~
Caldecott Medal Winners: [E
Pulitzer Prize: ~
Agatha Awards: ~
Anthony Awards: ~
Rebecca Caudill Awards: [E
British Crime Writers' Assoc.: ~
Edgar Awards: ~
World Fantasy Awards: [J!
Hugo Awards: ~
National Book Critics Circle: [2I
RITA Awards: ~
Spur Awards: ~
Bram Stoker Awards: [J!
ALA Best Books for Young Adults: ~
ALA Notable Books for Children: ~
Horn Book Picture Book Awards: [E
National Science Teachers Association: ~
Scientific America Young Readers Book Awards: ~
Calendar: 1344
Ready Reference: ~
Directory: ~
About: 1118
COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2005/2006
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 95,50 17.00 0.00 21.75 2.50 136.75
November 134,50 24.80 4.00 16,10 8,00 187.40
December 63.25 16.00 0.00 6.50 4,00 89,75
Janua 0.00
Februa 0.00
March 0.00
April 0.00
Ma 0.00
June 0.00
Jul 0.00
Au ust 0,00
September 0,00
FY Total 293.25 57.80 4.00 44.35 14.50 413.90
MEMORANDUM
To:
Library Board
From:
~ c:9-
Mary E. Rodne, Library Director
Date:
January 09, 2006
Subject:
Colleyville Public Exhibit Policy - First Review
Attached is the Colleyville Public Library Exhibit Policy for your reference,
Please review and note any suggested changes, so we can discuss this policy at
the meeting,
CC~nce
TexaS
COLLEYVILLE
PUBLIC LIBRARY
o GENERALSTATEMENT
Exhibits of different forms are welcome at the Colleyville Public Library, Exhibits
stimulate interest in a variety of library materials, provide information, develop
aesthetic appreciation, and furnish an opportunity for individuals and groups to
display artistic and educational materials,
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the Colleyville
Public Library staff in the use of exhibits and display areas,
o PRIORITIES FOR EXHIBITS
Exhibits will be accepted based on the following criteria and will be given priority
in use in the following order:
· Library sponsored programs and materials
· Friends of the Colleyville Public Library/Colleyville Public Library
Foundation
· City of Colleyvjlle
· Other Colleyville non-profit organizations or individuals based on:
o Appropriateness to Library services and collections
o General community interest
o Timeliness of topic
o Suitability to space available
The fact that a group is permitted to exhibit in the Colleyville Public Library does
not constitute an endorsement by the Library of the group's beliefs, policies, or
programs, The groups will issue no publicity indicating Library sponsorship and
the Library reserves the right to post disclaimers with the exhibited material. The
Library Director may deny or terminate the use of exhibit facilities by any group
that is in willful violation of these regulations.
o EXHIBIT AREAS
The Library has several exhibit areas.
Exhibit Policy
October 2003
Page I of5
o GUIDELINES
· Prior to display, the Library must approve all exhibits, Library staff will be
responsible for the scheduling and organization of exhibits, The final
authority for approving all exhibits is the Library Director, If Library staff
deems an exhibit may be enhanced by inclusion of non-library materials,
the Library may choose to include those items in its exhibits,
· Colleyville Public Library staff will work with lenders in setting up exhibits,
The Library reserves the right to make the final decision on how all of its
exhibits are arranged,
· No lender may change, add to, or remove any items in an exhibit during its
scheduled time. Authorized Library personnel may only make changes,
· Lenders will be asked to supply background information, on the items lent
to exhibits, at least four weeks in advance of the exhibit opening to insure
adequate lead time in developing signage and writing news releases for
the media.
· Exhibits will stay up no less than one week and no more than four weeks,
· The Library may accompany its exhibits with complementing brochures,
bookmarks or other related items related to the exhibit's theme,
· All exhibits shall be set-up and removed on the dates determined by the
Library, The Library has limited storage space, As a result, it is imperative
that materials lent to exhibits be dropped off and picked up at designated
times,
· All persons loaning items for exhibits in the Library, must complete and
sign the "Request for Use of Exhibit Space" agreement. The agreement
must be signed before any loaned items are placed on exhibit. A separate
agreement is required for each exhibit. The lender will be given a copy of
the signed agreement.
· All exhibits must conform to the space restrictions of the display areas,
Exhibits to be hung on the walls or display panels shall be done so
securely and under the guidelines of the Library,
· Artworks created by individuals depicting landscapes, seascapes, pastoral
scenes, or scenes of the City of Colleyville and works of craftspeople that
have practical or decorative uses in a home environment may be
exhibited,
Exhibit Policy
October 2003
Page 2 of 5
· Artworks and crafts that an individual creates and offers for sale may be
exhibited, Such items may not be removed from the exhibit if sold while
on display, Artists and craftspeople may attach a business card to
displayed items. Prices may not be attached to articles displayed,
· Exhibits in the meeting room shall be available to the general public only
when no meeting is in session, No meeting shall be interrupted to set-up,
remove, or to view any exhibit.
· Display reservations are not transferable to another person,
· Anyone, who wishes to make the Library aware of resources available for
possible inclusion in a Library exhibit, should fill out an "Exhibit Resource"
form, This should be submitted to the Library Director.
o RESPONSIBILITY FOR LOSS OR DAMAGE
· The City of Colleyville and the Colleyville Public Library have no insurance
to cover exhibit items and assume no responsibility in the event of loss,
theft, or damage. Exhibitors are encouraged to insure items of value and
will be required to sign a form that releases the City of Colleyville and the
Library from responsibility for loss, damage, or destruction,
· Each exhibitor agrees to hold harmless the Colleyville Public Library and
the City of Colleyville, from any and all claims, demands, and liabilities,
which may arise out of the exhibitor's use of the Library's, exhibit areas,
and shall indemnify the City of Colleyville and the Colleyville Public Library
of any and all costs, expenditures, and damages relating thereto,
o CANCELLATION OF EXHIBITS
The Library reserves the right to cancel any exhibit should conditions or
situations, such as a unique exhibit opportunity or unforeseen need, warrant such
action. If an exhibit is canceled, the exhibitor will have the right to display again,
at the earliest convenience of the exhibitor and the Library,
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the Exhibit
Policy and Regulations periodically, and reserve the right to recommend changes
at any time,
Exhibit Policy
October 2003
Page 3 of5
(C.~
Texafo
COLLEYVILLE
PUBLIC LIBRARY
Name of Organization/lndividual:
Contact Person:
Address:
Phone Number:
E-mail Address:
Proposed Exhibit Dates:
Description of Exhibit:
Nature and number of pieces:
(Attach a separate sheet if necessary)
Value of materials:
I understand that by submitting this form I indicate that I have read the Exhibit
Policy and Regulations and will comply with its terms if my request is
approved, I understand that the Library assumes no responsibility for loss of
or damage to exhibited items,
Name
Date
*********************************************************************
For Office Use Only
Referred to:
Approved:
Disapproved:
Date:
Exhibit Policy
October 2003
Page 4 of5
cce~
Texas
COLLEYVILLE
PUBLIC LIBRARY
Date:
Exhibit:
Name:
Address:
Phone
Number:
E-mail
Address:
Description of Exhibit:
Referred By:
Name:
Address:
Phone Number:
E-mail
Address:
************************************************************************
For Office Use Only
Date Received:
By:
Referred to:
Date:
Exhibit Policy
October 2003
Page 5 of5