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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
DECEMBER 12, 2005
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of November 14, 2005 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Texas State Library Sunset Self Evaluation Report
V. Policy review and discussion
A. Donation Policy
B. Library Code of Conduct
VI. Library Long Range Planning Process Update
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Suggested Items for Future Meetings
X. Citizen Comments*
XI. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, December 8, 2005, at
5:00 p.m.
'">n~ &..~
Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
November 14, 2005
I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the
Colleyville Public Library Board to order at 7:06 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Richard Roxburgh, Bonnie Carroll and Carol Wollin
Members absent: Susan Potter
Alternates absent: Dennis Healy and Angie Guthrie-Madison
Ex-Officio Members present: Ginny Tigue and Susan Taylor
Ex-Officio Members absent: Steve Banta, Nancy Coplen and Dr. Larry
Darlage
Council Liaison Present: Tony Licata
Staff present: Mary Rodne
II. Approval of October 10, 2005 Minutes - A motion was made by Carol
Wollin and seconded by Bonnie Carroll to approve the October 10, 2005
minutes. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library October 2005
Usage Statistics, for review and discussion. Patrons had checked out a
total of 12,116 items, 121 Colleyville residents registered for library cards,
library patron visits totaled 6,777, attendance for programs totaled 951 and
volunteer hours totaled 136.75 hours. Rodne also noted that the total
circulation of library materials this year was 23% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received $690, $500 from
ExxonMobil, $150 from the Colleyville Garden Club and $40 from Laura
Siegelman, in donations in October.
c. Programs
Director Rodne reported that Youth Services fall programs would be
ending the week of November 28th and that Youth Services staff members
were busy planning the next session of programs scheduled to start the
week of January 23, 2006. Rodne noted that the new Books and Babies
program which started on October 25 had been well received and that the
session was filled.
Rodne reminded everyone that the Library's 2nd Birthday Party event was
scheduled on November 23, 2005 from 1 :30 - 3:30 PM and noted that the
schedule of activities was included on the flyer distributed in the Library
Board packets.
Director Rodne also announced that the Colleyville Public Library was
participating with 10 area libraries in the first North East Tarrant Reads
event, which involves encouraging residents in all 10 communities to read
the same book during a designated time period. The final activity of the
event includes an author visit, which will be held in the Colleyville Center
on April 6, 2006. It was noted that the committee had selected the best-
seller Plainsong by author Kent Haruf as the featured book.
IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM (NTRLS) FALL MEETING
REPORT
Collin Wollin reported that she had attended a North Texas Regional Library
System fall meeting on October 24, 2005 and gave highlights of the meeting.
Wollin reviewed several issues regarding the Texas State Library Sunset Self
Evaluation Report and referred all Board members to the State Library
website to view details of the report and general comments from the Library
public regarding the proposed issues. Director Rodne noted that she had
attended the same meeting on November 2, 2005 and that those in
attendance had shared the same concerns on several proposed issues.
Rodne announced that the Colleyville Public Library was hosting the next
meeting for the public library directors of North Texas (PLANT) on November
18, 2005 and that Peggy Rudd, the State Librarian, would be the featured
speaker to discuss the report. Rodne noted that she would provide an
update on her report at the next Board meeting.
V. POLICY REVIEW AND DISCUSSION
A. Donation Policy
Director Mary Rodne presented the Donation Policy for review and
discussion. It was noted that recognition of donations needed further review.
Discussion ensued. Consensus was that the policy be revised to include
proposed recommendations for further discussion at the next Library Board
meeting.
VI. LIBRARY LONG- RANGE PLANNING UPDATE
Director Mary Rodne noted that she was continuing to work with Chair Nancy
Eytcheson on the selection of community representatives to serve on the
community planning committee. Rodne reported that she had contacted a
number of suggested representatives and that all had been interested in
serving on the committee. Rodne noted that a confirmation letter would be
sent to all committee members confirming the dates, times and location of the
meetings, which are tentatively set to start in January of 2006.
VII. VOLUNTARY LIBRARY FUND UPDATE
Director Mary Rodne presented an update of the proposed Voluntary Library
Fund study and noted that the study would be part of the long-range plan, so
that sufficient documentation could be included to support the
recommendation, if proposed.
VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Susan Taylor noted that the Friends had held a general meeting on
November 3, 2005, in the Library meeting room and that the featured speaker
local author Julie Ann Allen had presented an inspirational talk, which
highlighted her new book. Taylor also reported that the Friends Used Bag
of Books Sale held on Saturday, November 12, 2005, in the Library meeting
room had been very successful.
IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Ginny Tigue reported the Library Foundation mystery book-themed
dinner, held on November 5, 2005, had been very successful and that they
were still working on the final figures. Tigue also reported that the annual
mailer had been sent out in September and that, to date, around $20,000 in
donations had been received from the mailer.
X. SUGGESTED ITEMS FOR FUTURE MEETINGS
It was noted that the Code of Conduct would be reviewed in December.
XI. CITIZEN COMMENTS
None
XII. ADJOURN: A motion was made by Pat Jones and seconded by
Bonnie Carroll to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 8: 1 0 p.m.
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COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2005/2006
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 95.50 17.00 0.00 21.75 2.50 136.75
November 134.50 24.80 4.00 16.10 8.00 187.40
December 0.00
Januar 0.00
Februa 0.00
March 0.00
April 0.00
Ma 0.00
June 0.00
Jul 0.00
August 0.00
September 0.00
FY Total 230.00 41.80 4.00 37.85 10.50 324.15
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Colleyville
Public Library
November 2005 Website Statistics
Page Hit Counts
Home: 0:
New York Times Bestsellers: ~
Oprah's Book Club: ~
Independent Booksellers List: ~
Newbery Medal Winners: @
Caldecott Medal Winners: [E:
Pulitzer Prize: [E:
Agatha A wards: ~
Anthony Awards: DI
Rebecca Caudill Awards: ~
British Crime Writers' Assoc.: ~
Edgar Awards: ~
World Fantasy Awards: ~
Hugo A wards: [}2:
National Book Critics Circle: [E:
RITA Awards: ~
Spur Awards: ~
Bram Stoker Awards: ~
ALA Best Books for Young Adults: [E
ALA Notable Books for Children: @
Horn Book Picture Book Awards: [!!
National Science Teachers Association: DI
Scientific America Young Readers Book Awards: ~
Calendar: 1320
Ready Reference: 1136
Directory: 1148
About: 1183
l\Fall 2005 Story Time Survey Results II
1. How old is your child? 37 people responded out of 85 people registered,
3 months- 6 years old
2. Approximately how many story times did you attend?
22 circled ALL
12 circled HALF
2 circled ONE
2 did not respond
3. What did you like best about the program?
"The way Melissa interacted with the babies, My child really enjoyed the program and
learned lot rhymes too!"
"Excitement of Melissa, the different chants-easy to remember and do at home"
"The songs, stories, meeting other children and interacting with them." (4 similar
comments)
"The teacher is excellent"
"It was all great!" (2 similar comments)
"Everything! I love the songs and the physical activity as well as the story itself, I really
enjoyed th~ parachute. I also like the small group," (7 similar comments)
"It is not boring, my child loves it" (1 similar comment)
"The consistency of the songs and the rhymes and puppet stories that the kids look
forward to. Appreciate all you do to have the themes and special activities, When we
come to the library and there's no story time- the kids are sad- they really enjoy Melissa
and Allison."
"Halloween party was a treat" (2 similar comments)
"Good book selection"
"Miss MOlise game, parachute, reading books, music, dancing, instruments" (4 similar
comments)
"It's fun and active. It's age appropriate, The crafts are great too." (2 similar comments)
"The instructor and the instruction. She is always organized and makes it fun! Every
event is exciting and educational." (1 similar comment)
"Melissa is wonderful. Variety of activities, Great space"
4. What did you like least about the program?
"It was excellent. I have no complaints," (7 similar comments)
"Not so good balls (don't have enough air in them-hard to play with)"
"Some ofthe story books were really small for the kids to see."
"Too short"
"The fact that my child is inattentive!"
5. Did it meet your expectations?
36 circled YES (2 added exceeded expectations)
1 did not respond
6. Have you used any of the ideas presented at home?
28 circled YES
7 circled NO
2 did not circle either
7. Did you think the materials were suitable for the age range?
36 circled YES
1 did not circle either
8. Was the time relatively convenient?
33 circled YES
2 circled NO
2 did not circle either
9. If offered again, would you attend this class?
35 circled YES
2 did not circle either
10. Would you be interested in an afternoon story time?
13 circled YES
16 circled NO
5 did not respond
3 not at this time
11. Other suggestions or comments.
"Please continue this program. We look forward to every Tuesday and it's a wonderful
opportunity for my little one to interact with other children his age." (1 similar comment)
"Allison was great with the kids!!"
"Thanks for providing this to the community! Please keep them coming,"
"I suggest that from time to time to bring a special guest to the story time, Thanks."
"Good job!!"
"Grant's learned a lot about sitting when he's supposed to sit and listen and standing to
sing, etc since we first started coming to story time a year or so ago. Thanks for being so
patient and understanding during this learning process,"
"Feel free to repeat songs/verses because this age thrives on repetition"
"Great program"
"Thank you for doing story time!"
"Weare so sorry to be moving away from Colleyville, this library and this marvelous
program, Thank you for orchestrating this for our children."
"We love Ms, Melissa!"
"You're awesome! Have a wonderful holiday, We love you!"
"He is in preschool M, W, F mornings so if you are able to provide a story time on Tues
or Thurs mornings, we will be able to continue coming,"
"Love Thursdays at 10:15 am, Thurs a.m, works best for us!"
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MEMORANDUM
To:
Library Board
From:
Mary E. Rodne, Library Director
Date:
December 08,2005 VKS elL-
Subject:
Colleyville Public Library Donation Policy - Second Review
Attached is the Donation policy with changes proposed at the November 14,
2005, Library Board Meeting. A bolded section, which includes gift plaque
recognition, was added under Recognition of Donations, We will need to discuss
the levels of the various plaques, $500 and up, $1,000 and up, etc., if we decide
to have recognition plaques. Please review and note any additional suggested
changes, so we can discuss at the meeting.
cc.~
Texas
COLLEYVILLE
PUBLIC LIBRARY
POLICY
o GENERALSTATEMENT
The Colleyville Public Library welcomes gifts and donations in support of
its collections, programs, services and facilities. The Library has been
greatly enhanced by many fine donations which have enabled the Library
to acquire many items that otherwise could not have been afforded.
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance of the
consideration of donations to the Colleyville Public Library.
o SPECIFIC DONATIONS
· DONATIONS OF BOOKS, PERIODICALS, AND
AUDIONISUAL MATERIALS
Gifts of books and other library materials are gratefully
accepted by the Library and will be considered for addition to
the collection in accordance with the guidelines detailed in the
Materials Selection Policy.
· DONATIONS OF ART OBJECTS AND OTHER TYPES OF
MA TERIALS
Such donations are usually welcomed and valued. Donations of
materials for exhibit may be accepted but will not be placed on
permanent display to insure a variety of materials is exhibited.
All donations, on loan, to the Colleyville Public Library will
remain the property of the donor. The final decision for
acceptance of art objects rests with the City of Colleyville.
Donation Policy
Revised May 2004
Page 1 of 6
· DONATIONS - MONETARY AND OTHER
Cash donations are welcomed. It is the policy of the Library to
expend the cash on materials, equipment, or a project
acceptable to the donor. Cash donations will be deposited into
the Colleyville Public Library Donation Fund. Other donations
such as equipment, stocks, etc. may be accepted, but would be
subject to recommendation of the Library Board and approval of
the City of Colleyville.
o DONATION GUIDELINES
Any person or organization making a cash donation of $1,000 or less
specifically for the purchase of materials in memory or in honor of named
individuals may write a check to the Colleyville Public Library and submit it
to the Library Director. These donations will be deposited in the
Colleyville Public Library Donation Fund and are exempt from City Council
acceptance.
Any person or organization making a cash donation greater than $1,000 or
a donation of art objects or other types of materials to the Colleyville
Public Library must complete a CITY OF COLLEYVILLE DONATION
AND TRANSFER OF TITLE FORM and submit it to the Library Director.
The Library Director will review the proposal, and forward it to the Library
Board. The Library Board will discuss the donation proposal and make a
recommendation, which will be forwarded to the City Council for final
approval.
The Friends of the Colleyville Public Library and the Colleyville Public
Library Foundation may make donations directly to the Colleyville Public
Library and are exempt from City Council approval per the CITY OF
COLLEYVILLE DONATION POLICY. If a donation request is of an
unusual nature, the Library Director and the Library Board may submit the
request to the City Council for approval.
o USE OF MATERIALS AND DONATIONS
The Colleyville Public Library reserves the right to accept or reject any
materials or cash ($1,000 and under) donations, and in accepting a
donation, the Library reserves the right to determine the manner in which it
will be used.
Donation Policy
Revised May 2004
Page 2 of 6
The donor of any gift to the Library should understand that it might
someday be sold or disposed of in the best interest of the Library.
However, the donor should be assured that no donation shall be disposed
of in a careless manner.
o RECOGNITION OF DONATIONS
When an individual or organization gives a cash donation to the Library for
the purchase of books, periodicals, or audio/visual materials, a bookplate
naming the donor and/or an individual being honored will be placed on
each item. In order that the Library can properly honor the generosity, a
Donation Recognition Form (Attachment A) must be completed. A letter
from the Library indicating receipt of the gift will be sent to the donor.
Cash gifts of $500 and over will be acknowledged by placing the
donor's name on a Library gift plaque at the end of the calendar year.
If several cash donations are made by an individual donor within a
calendar year, the annual total will be included on the plaque.
Donations of equipment or items given as memorials will not be
acknowledged by placing a plaque on the item. If a formal request is
made by a donor for a permanent recognition, it will be forwarded to the
City of Colleyville for consideration. A letter from the Library indicating
receipt of the gift will be sent to the donor. The final decision as to how a
gift of this type will be acknowledged rests with the City Council.
o RECEIPTS
The Library shall make no attempt to place a monetary value on
donations of library materials. However, upon request, it will issue the
donor a receipt or letter acknowledging the donation. (Attachment B)
o SOLICITATION OF GIFTS
The Library will work with the Friends of the Colleyville Public Library and
the Colleyville Public Library Foundation to develop appropriate methods
for the solicitation of some gifts. Depending on the wishes of the donors,
some donations may be referred to the Colleyville Public Library
Foundation or the Friends of the Colleyville Public Library.
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Donations Policy periodically, and reserve the right to recommend
changes at any time.
Donation Policy
Revised May 2004
Page 3 of 6
city 01
CCC!JIll<Il COLLEYVILLE PUBLIC LIBRARY
TexaS
Date:
Name:
Address:
City:
Telephone
Numbers:
State:
Zip Code:
Home:
Work:
I/we have read and understand the Donation Policy of the Colleyville Public Library.
Further, I/we agree that the provisions are acceptable and would like to contribute
$ for material(s) to be placed in the library.
As a Memorial for:
Or
In Honor of:
On the occasion of a... : D Birthday D Wedding Anniversary D Graduation
D Birth D Other (please specify):
The subject matter we prefer for this material is (please specify):
The format we ~fer is: 0 Book D Periodical
o DVD U Other (please specify):
The Library will notify the following that this donation has been added to the Library's
collection in memory of or honoring the above. In the space provided, please indicate
the relationship between the honoree and the person(s) to be notified of the donation.
OCD
Relationship:
Name(s) of Person(s) to be notified:
Donation Policy
Revised May 2004
Page 4 of 6
Address (es) of Person(s) to be notified:
Donor(s) Information
Name of donor(s):
Address (es) of donor(s):
Signature of Donor:
Date:
Received by:
The original of this form goes to the donor and the Colleyville Public Library will retain a
duplicate.
A TT ACHMENT A
Donation Policy
Revised May 2004
Page 5 of 6
ccelllC1J COLLEYVILLE PUBLIC LIBRARY
TexaS
Date:
Name:
Address:
Zip Code:
City:
Telephone
Numbers: Home:
State:
Work:
The above named has donated books and/or other Library materials to the Colleyville Public
Library. This form will serve as a receipt for purposes of income tax deduction.
This donation is made with the understanding that such materials may be added to the
Library's collection if they meet the criteria of the collection development policy. Donated
items will not be returned.
Signature of donor:
Signature of staff
member:
Number of items:
Description of Items:
The original of this form goes to the donor and the Colleyville Public Library will retain a
duplicate.
A TT ACHMENT B
Donation Policy
Revised May 2004
Page 6 of 6
MEMORANDUM
From:
Library Board
Mary E. Rodne, Library Director ~ f2-
To:
Date:
December 08, 2005
Subject:
Colleyville Public Library Code of Conduct - First Review
Attached is the Colleyville Public Library Code of Conduct for your reference.
Please review and note any suggested changes, so we can discuss this policy at
the meeting.
citY Of
ccen~
Texas
COLLEYVILLE
PUBLIC LIBRARY
ODE OF CONDUCT
o GENERALSTATEMENT
The City of Colleyville believes that library patrons have the right to use Library
materials and services without being disturbed or impeded by other library users;
that library patrons and employees have the right to an environment that is
secure and comfortable; and, that library patrons and employees have a right to
materials and facilities that are available and in good condition. Therefore, the
Colleyville City Council has prescribed the following rules for conduct on the
premises of the Colleyville Public Library.
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the Colleyville
Public Library staff for Code of Conduct.
o GENERAL CODE OF CONDUCT
The following activities are prohibited:
· Conduct that disturbs library patrons or staff, loud conversation, boisterous
behavior, or any conduct that hinders others from using the library or
library materials;
· Conduct that is threatening to patrons, staff or Library property or
otherwise in violation of any City ordinance or State law;
· Use of personal electronic equipment at a volume that disturbs others,
including, but not limited to, pagers, cellular telephones, electronic games,
radios, televisions, and CD/tape players;
· Allowing children, age 11 and under, to be left unattended by a parent or
an adult caregiver at any time in the library;
· Use of any tobacco material;
· Consumption of food or beverages, except in the context of Library
programming and events in meeting room;
· Possessing or being under the influence of alcohol or illegal drugs;
· Sleeping;
· Bringing in personal modes of transportation, bicycles, rollerblades,
skateboards, scooters, etc. into the Library or loggia;
· Solicitation for the sale or purchase of goods or services;
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· Taking surveys, the distribution of leaflets, asking for signatures for
petitions or similar activity other than for authorized library purposes;
· Bringing in pets or animals into the Library, except those trained for
services to the disabled or those allowed at a library-approved event; and
· Removing materials from the Library without checking them out on a valid
library card or through other standard library procedures such as
interlibrary loan.
In addition:
· All library patrons must be fully clothed, including shirts and shoes or
sandals. Swimming attire is not permitted;
· Library patrons are responsible for their personal belongings, which are
not to be left unattended in the library. The library is not responsible for
the security of a patron's personal property;
· Authorized library staff may inspect bags or briefcases of a patron leaving
the library to prevent loss of library materials. Theft of or vandalism to
library property is a crime in Texas, and the City will prosecute violators;
and
· The library staff may limit the number of patrons sitting together to prevent
disruptive noise or conduct. Patrons must not rearrange furniture, and all
chairs are to remain in place.
o VIOLATION OF CODE OF CONDUCT
Any person not abiding by these rules of the Library shall be warned and/or
required to leave the Library premises. Library employees shall contact the
Colleyville Police if deemed advisable. The Library Director and supervisory staff
have the authority to carry out all powers of this policy.
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the Library
Code of Conduct periodically, and reserve the right to recommend changes at
any time.
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