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HomeMy WebLinkAboutCity Council-Minutes-7/7/2015 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, July 7, 2015 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Discussion of health insurance bid results and recommendations PC-2 Presentation and discussion of fees and charges PC-3 Discussion and overview of Colleyville boards, commissions, and committees PC-4 Discussion of the July 7, 2015, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities City Council Agenda July 7, 2015 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. City Council Chambers INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3886 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Colleyville's featured business - Whole Foods Market, located at 4801 Colleyville Boulevard, Steffany Steichen, Marketing Team Leader, Whole Foods Market, Colleyville - Mayor David Kelly and Economic Development Director Marty Wieder Proclamation in recognition of Parks and Recreation Month - Mayor David Kelly, Library and Recreation Director Mary Rodne, Parks Manager James Hubbard, and Recreation and City Events Manager Lisa Escobedo 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3887 4a Approval of the minutes of the regular City Council meeting of June 16, 2015 4b Approval of the minutes of the City Council worksession of June 18, 2015 City Council Agenda July 7, 2015 City of Colleyville Page 3 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1958 Approval of the Fiscal Year 2016 (FY 2016) Colleyville Crime Control and Prevention District budget 5b Ordinance O-15-1959 Approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division, regarding the Company's 2014 and 2015 Rate Review Mechanism Filings and adopting tariffs that reflect rate adjustments consistent with the negotiated settlement 5c Ordinance O-15-1960 An ordinance amending sections 3A and 3B of the water and sewer policy and procedure manual of the City of Colleyville by phasing out the water and sewerage usage included in the base rate over a four year period; basing the minimum monthly use charge for water on water meter size, and increasing the minimum base rate for sewerage for non-residential customers by $6.00 per month over a three year period, and providing an effective date 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-15-1961 Consideration of a zoning change from the R-40-Single Family Residential zoning district to the R-20-Single Family Residential zoning district on Lots 23A and 23D, Block 1, of the Westcoat Place Addition, located at 5805 Bettinger Drive, Case ZC15-010 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-15-3888 Consideration of appointments to the Tax Increment Finance District Board 7b Resolution R-15-3889 Approval of a resolution adopting the Tarrant County Hazard Mitigation Action Plan, June 2015 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City Council Agenda July 7, 2015 City of Colleyville Page 4 9. REPORTS Colleyville Events Steering Committee Meeting Minutes - April 29, 2015 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR July 7, 2015- READING AND PUBLIC HEARING - RESOLUTION R-15-3890 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards July 2, 2015 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, July 7, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on July 7, 2015, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen. ABSENT: Councilmember Chris Putnam Also present: City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Recreation and City Events Manager Lisa Escobedo, Community Development Director Abra Nusser, Building Official Eddie Wilson, GIS Technician Letecia McClendon, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant City Attorney Ben Stool, and City Secretary Amy Shelley PC-1 Discussion of health insurance bid results and recommendations Human Resources Director Rachel Huitt presented this item and briefed the City Council. She introduced Amber Shaddox, Vice President Client Services, and Julie Rickman, Client Services Consultant, from Holmes Murphy and Associates. Councilmember Mogged asked staff how these numbers compare to the cost increases being experienced in Texas. Director Huitt replied, the surrounding cities, which are fully funded are experiencing 20-30 percent increases. She added some of the self-insured were able to receive between five and seven percent increases. Ms. Shaddox stated it is hard to compare and contrast, given the differences between trends and claims; however, she did reach out to Blue Cross Blue Shield and they stated most Texas, fully funded insurers are seeing 20- 25 percent increases, but it varies based on demographics. Councilmember Coplen asked staff if this past year was a higher catastrophic year with claims. Director Huitt replied yes, the renewal is a combination of trend and claims. City Council Minutes July 7, 2015 City of Colleyville Page 2 Councilmember Coplen asked staff when the last time Colleyville experienced the higher claim year. Ms. Shaddox replied the renewal is due to an overall higher utilization of the plan, and some users have met or exceeded the deductibles. Mayor Pro Tem Taylor asked staff if we have stayed consistent with all of the benefits and deductibles during this period of time. City Manager Jennifer Fadden replied in 2011 significant plan design changes were made. Mayor Kelly asked staff how many new plan participants contributed to the $143,000. Director Huitt replied about eight people are budgeted to join the plan each year. City Manager Jennifer Fadden added so far it is ten for this year. Mayor Pro Tem Taylor asked staff if that is a direct year over year increase, plus the increase in the employees. Director Huitt replied if there are new employees budgeted, the new premium will be accounted for with that position. Mayor Pro Tem Taylor asked staff if the $143,000 includes new enrollees and the base employees. City Manager Jennifer Fadden explained they are likely existing employees or dependents, but they have not been on the plan. She added we do not budget health insurance coverage for 100% of our eligible full time employees. She stated a portion of it is budgeted based on the trend seen over the last several years. She stated with the trend increase, we are adding the additional budgeted funds. Councilmember Mogged asked staff if we are subject to the taxes of the “cadillac plan?” Ms. Shaddox replied no, but they will continue to watch this as we approach 2018. Mayor Kelly asked Ms. Shaddox how the premium would compare if individuals were to join Blue Cross Blue Shield rather than on the group plan. Ms. Shaddox replied there is no way to know, unless the employee goes, since the premium is individually underwritten based on that employee. She added it is all exchange based and applied to that individual, but an individual can get a less expensive rate based on the group plan of Colleyville’s size. Mayor Kelly asked Ms. Shaddox how this plan falls within Blue Cross Blue Shields’ individual rate plans. Ms. Shaddox stated the current plan is a platinum plan and the base plan would be a gold plan. She added if the HRA contribution is removed, the plan itself would be a silver plan. Councilmember Wollin asked staff what is a salary banded premium. Director Huitt replied those plans are difficult to administer and they are based upon employees’ salaries with certain rates within those salaries. Councilmember Wollin asked staff if the premiums would be lower with a salary based plan. Director Huitt replied no, higher. City Council Minutes July 7, 2015 City of Colleyville Page 3 Councilmember Wollin asked staff if many are going to two plans. Director Huitt replied yes, most have at least two and some have three. She stated two is the perfect amount to offer to the employees. Councilmember Mogged asked staff if the same issue applies with immature history with dental insurance. Director Huitt replied no, we can change dental insurance every year, if needed, since they cap the benefit amount. Mayor Kelly asked Ms. Shaddox about the yearly trend with the health insurance premiums. Ms. Shaddox replied yes, the insurance carriers are managing the 85 percent premiums, but the pharmaceutical trends are out of control. Mayor Kelly asked Ms. Shaddox about pharmaceuticals with major medical events, in that the patient has no control and dumping seems to over inflate the prescription side. Ms. Shaddox replied it is only on the prescription side as it is written as a prescription; however, if it is done on the hospital side, it falls into that medical bucket and it still hits the insurer. Councilmember Mogged stated the committee did a good job as a team to find out the real options for a solution, and still remain competitive in the market place. Mayor Kelly stated the long term trends have an effect on the overall picture, and we just hope nothing catastrophic happens every year. PC-2 Presentation and discussion of fees and charges Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Councilmember Wollin asked staff if the subdivisions pay for a wall sign each year. City Manager Jennifer Fadden replied no, only with a new subdivision wall sign. Councilmember Mogged stated we want to encourage business grand openings, but would it make more sense to leave those sign types with the charitable and political signs and still charge $0. Councilmember Wollin agreed and stated the grand openings help to notify people the business is open. Community Development Director Nusser replied grand opening signs, in terms of staff review time and inspection, still have to be reviewed relative to size and placement, and they are considered temporary signage; however, those signs could be separated out if City Council would like. Councilmember Mogged asked staff if the review time for grand opening signs is more than the review time for charitable event signs. Director Nusser replied the content of the sign is not reviewed, only the size and placement. City Council Minutes July 7, 2015 City of Colleyville Page 4 Mayor Kelly asked staff if a pole banner, grand opening sign, will be charged $50. Director Nusser replied yes, and this is a way to control signage in the community so that it does not get out of control. Councilmember Mogged asked staff if this has been an issue. Mayor Kelly replied there have been grand opening signs in place for over six months before. Councilmember Wollin asked staff how long a grand opening sign can be displayed. Building Official Eddie Wilson replied 60 days. Mayor Pro Tem Taylor stated there needs to be a timeframe, in which those signs are used for new openings, and they could have a grand re-opening with major remodel changes. He suggested having them display those signs a week to 10 days prior to opening, and then 45-60 days post opening, which may be allowable under the ordinance itself. Councilmember Short stated if staff has indicated there is an issue with grand openings and re-grand openings, he does not want to create more work for them. Mayor Pro Tem Taylor stated that verbiage is what confuses him. He added he views a grand opening for something like the new Zoë’s Kitchen, Teddy’s Bigger Burgers, or Black Walnut, because they have never been here before. He stated new businesses need to be recognized, and a facelift on a business warrants a grand re-opening, like the Albertson’s on Glade Road. Councilmember Wollin asked staff if there is a definition of grand opening sign. City Manager Jennifer Fadden replied the definition of a grand opening sign includes one year after the issuance of the certificate of occupancy. Councilmember Short stated he is fine with leaving the fee at $0; however, if staff feels there is a serial grand opener, then City Council can revisit this. Director Nusser stated this gives staff direction on administering the grand opening signage, and there will be no charge for the legitimate grand openings. Mayor Kelly asked if the sign recovery fee could be an escalating fee, in other words, for repeat offenders. Assistant City Attorney Ben Stool replied this could be done as long as staff maintains and documents the history so that if the business or person challenges it, staff can do so correctly. Assistant City Manager/Director of Public Safety Mike Holder replied administering or documenting these incidents may be problematic. Mayor Kelly asked staff if there should be a holding period for the signs in violation. Councilmember Wollin asked staff where and how long the signs are stored. City Manager Jennifer Fadden replied at the Justice Center. Assistant City Manager/Director of Public Safety Mike Holder replied typically the signs are not stored for long since the owner is contacted; however, there are frequent owners that do not pick up their signs. City Council Minutes July 7, 2015 City of Colleyville Page 5 Assistant City Attorney Ben Stool stated it is important for everyone to be treated the same. Mayor Kelly stated there are groups that continue to put out illegal signs, which make the community less attractive. He stated there are always some that do not know, but there are some that abuse the system. Councilmember Mogged asked staff if this fee does not include political or religious signs. Director Nusser replied it would apply to any sign not in conformance with the regulations. Mayor Pro Tem Taylor stated there should be a time limit on the storage of illegal signs, and if there is a penalty involved there may be a motivation to pick them up. Mayor Kelly asked staff when a sport court would not be on an engineered slab. City Manager Jennifer Fadden replied on private property. Building Official Wilson replied there are no engineering requirements for the flat work, with a four inch thick slab. Mayor Pro Tem Taylor asked staff who will be responsible for getting this permit. Building Official Wilson replied the subcontractors are listed on the main permit under the general contractor. Councilmember Short asked staff if we are discouraging the engineering of the slab for the sport courts. Building Official Wilson replied most are not engineered. Councilmember Mogged asked staff if this $200 permit is only required for standalone hot tubs, spas, or fountains. Manager Lothery replied yes. Councilmember Mogged asked staff if the certificate of occupancy/re-occupancy is strictly for commercial or does it apply to residential too. Building Official Wilson replied strictly commercial. Mayor Pro Tem Taylor asked staff if the temporary certificate of occupancy will not be prorated. Director Nusser replied correct. Councilmember Mogged asked staff if our neighboring cities have the construction concealment fee. Director Nusser replied yes it is common in several cities in the metroplex, and it is popular across the country. She added this fee is not meant to be punitive, but to recover cost for staff time since most of these errors will result in multiple meetings with the contractors to correct the situation. Mayor Pro Tem Taylor asked staff if the average median, for the contractor registration fees, is of Colleyville or our peer cities group. Manager Lothery replied it is simply an average median for this category in Colleyville. City Council Minutes July 7, 2015 City of Colleyville Page 6 Councilmember Short asked staff if there have been issues with construction materials testing. City Manager Jennifer Fadden replied yes. Mayor Kelly added there are good contractors who will do it right, and there are contractors who will cut corners. City Engineer Jeremy Hutt added he has had an opportunity to meet with firms who do work in Colleyville and this will benefit the developers. Councilmember Mogged asked staff if the one percent increase will cover the cost of the materials testing service. Engineer Hutt replied the one percent gets fairly close. Councilmember Mogged asked staff if a quality control testing is being achieved. Engineer Hutt replied absolutely. Councilmember Mogged asked staff if we will be responsive in getting the testing done quickly. Engineer Hutt replied yes, we are more responsive with this method. Mayor Kelly stated this fee can be monitored and updated if the cost exceeds the one percent. PC-3 Discussion and overview of Colleyville boards, commissions, and committees City Secretary Amy Shelley presented this item and briefed the City Council. Mayor Kelly asked City Council if they would like to dissolve the Traffic Safety Advisory Board and the Colleyville Sidewalks Committee, since there is not a purpose for them any longer. Councilmember Short asked staff to remind him about the sidewalk policy. City Manager Jennifer Fadden explained there were sidewalk escrow funds in which the committee helped to prioritize those projects; however, those funds are spent. She added the Sidewalks Committee also helped to review any appeals to the supplemental sidewalk map, but since the policy changed and the map went away, there has not been a need to engage that committee. Councilmember Short asked staff if the missing links to the sidewalks are not being filled in. City Manager Jennifer Fadden replied City Council discussed and stated the locations have been filled in where they are constructible based on the current conditions on the ground, without having to modify drainage, or the roadway section. She stated there are still significant segments in the community in which there is no pedestrian access. Mayor Kelly stated there are no appropriations being made for sidewalk construction; however, City Council can chose to do so, but it will need to be decided where to spend those funds based on staff’s recommendations. City Council Minutes July 7, 2015 City of Colleyville Page 7 Mayor Kelly stated the same is true for the Colleyville Events Steering Committee, there are no decisions made by them since the events are set. Councilmember Coplen suggested a liaison for the soccer, baseball, softball, and lacrosse associations be a member of the Parks and Recreation Advisory Board. Mayor Kelly asked Councilmember Coplen for clarification if the member should be a liaison or a voting member. Councilmember Coplen replied a voting member. Mayor Kelly stated a concern he would have for those members to be voting members is that they would not be concerned about the entire parks system, only what their association is concerned about. For example the soccer association would only be concerned about the soccer fields. Councilmember Coplen stated the current members are not involved in those associations so they have no idea about the need. Councilmember Wollin stated it depends on who applies for those positions. Councilmember Coplen stated being good with a liaison member, because that would allow for them to be a part of the board and understand the needs of the community. She also mentioned there are a lot of staff members which attend those meetings, and she did not see for high staff attendance. Mayor Kelly stated we could see how those liaisons will work on the board, and if they will attend the meetings. Councilmember Mogged stated the Senior Center Advisory Committee has the same issues, should it be a standalone committee. Councilmember Coplen replied it is a standalone now, but it used to be with the Parks and Recreation Advisory Board. Mayor Kelly asked staff if the Senior Center Advisory Committee was meant to be a temporary committee. Assistant City Manager/Chief Financial Officer Terry Leake replied most of their work is done, but there could be a member added or reserved on the Parks and Recreation Advisory Board but that position would need to be a member of the Senior Center. Mayor Pro Tem Taylor stated the original Senior Center was a lot like the Colleyville Center Advisory Committee, in which the overall programming was decided. He stated there may no longer be that need. Mayor Kelly stated there are committees in which it is not the best use of someone’s time in that they do not do anything. He stated if the need arises, these committees can be formed to address those needs. City Council Minutes July 7, 2015 City of Colleyville Page 8 City Manager Jennifer Fadden asked City Council if they would like a senior center member to be one of the eight members of the Parks and Recreation Advisory Board, or do they want to add a ninth member, plus the liaisons. Councilmember Short stated there is a current vacancy that can be filled with that member. Mayor Kelly asked staff if there is a need at the Senior Center, will the Recreation staff bring it to City Council’s attention, rather than appointing a Senior Center member to the Parks and Recreation Advisory Board. Library and Recreation Director Mary Rodne concurred. Mayor Kelly asked City Council if they are good to sunset the Traffic Safety Advisory Committee, Colleyville Events Steering Committee, Colleyville Sidewalks Committee, and the Senior Center Advisory Committee. Councilmembers agreed. Mayor Pro Tem Taylor asked staff if there is something in the law in which the Traffic Safety Advisory Committee is required. Assistant City Manager/Director of Public Safety Mike Holder replied there are no requirements. He added the purpose of the committee when formed in the 90’s was to review traffic issues with the main growth of the community. PC-4 Discussion of the July 7, 2015, City Council regular agenda items City Manager Jennifer Fadden explained for item 5c, at the top of page 7 of 11 of the ordinance, there was a typo in the fee; it should be $96.95 not $17.90. Mayor Kelly stated the correction has been made in the ordinance to be signed. Mayor Kelly stated Councilmember Putnam requested this item be tabled since he is not in attendance. Mayor Kelly adjourned the Pre Council meeting at 7:11 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:45 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen ABSENT: Councilmember Chris Putnam Also present: City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Recreation and City Events Manager Lisa Escobedo, Community Development Director Abra Nusser, Public Works Director City Council Minutes July 7, 2015 City of Colleyville Page 9 Bob Lowry, City Engineer Jeremy Hutt, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant City Attorney Ben Stool, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.071 - Legal - Consultation with attorney regarding litigation - Village Monticello Partners, LTD. v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 7:11 p.m. and reconvened at 7:12 p.m. INVOCATION: Pastor Lee Johnson, Bear Valley Church PLEDGE OF ALLEGIANCE: Assistant City Attorney Ben Stool 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3886 This resolution was not needed. City Council Minutes July 7, 2015 City of Colleyville Page 10 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Wollin expressed her appreciation to staff for a job well done with an electrifying Red, White, and Sousa event held on Friday, June 26. In recognition of Colleyville's featured business - Whole Foods Market, located at 4801 Colleyville Boulevard, Steffany Steichen, Marketing Team Leader, Whole Foods Market, Colleyville - Mayor David Kelly and Economic Development Director Marty Wieder Mayor David Kelly and Economic Development Director Marty Wieder recognized Whole Foods Market, as the featured business and introduced Steffany Steichen, Marketing Team Leader, Whole Foods Market, Colleyville. Proclamation in recognition of Parks and Recreation Month - Mayor David Kelly, Library and Recreation Director Mary Rodne, Parks Manager James Hubbard, and Recreation and City Events Manager Lisa Escobedo Mayor Kelly presented a proclamation in recognition of Parks and Recreation Month to Library and Recreation Director Mary Rodne, Parks Manager James Hubbard, and Recreation and City Events Manager Lisa Escobedo. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3887 4a Approval of the minutes of the regular City Council meeting of June 16, 2015 4b Approval of the minutes of the City Council worksession of June 18, 2015 Mayor Kelly read Resolution R-15-3887 in its entirety. Mayor Kelly opened the public hearing at 7:58 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 7:58 p.m. Mayor Pro Tem Taylor made an amendment to the worksession minutes, page 77 of the packet, the plan date should be 2040 not 2010. Chief Riley confirmed this date of 2040. City Council Minutes July 7, 2015 City of Colleyville Page 11 Mayor Pro Tem Taylor made a motion to approve Resolution R-15-3887 with the worksession minute amendment. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1958 Approval of the Fiscal Year 2016 (FY 2016) Colleyville Crime Control and Prevention District budget Mayor Kelly read the caption of Ordinance O-15-1958. Assistant Police Chief Robert Hinton presented this item and briefed the City Council. Mayor Kelly asked staff about the funding source for this budget. Chief Hinton replied it is funded through the ½ percent sales tax. Mayor Kelly opened the public hearing at 8:02 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:02 p.m. Mayor Pro Tem Taylor made a motion to approve Ordinance O-15-1958. Mayor Kelly seconded the motion. Mayor Pro Tem Taylor stated there is a decal on the police vehicles which states, “Paid for by CCCPD”, and this budget is what pays for those vehicles. Mayor Kelly expressed his appreciation to the residents who approved and re- approved this district to help support and keep crime low and officers on the streets. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam City Council Minutes July 7, 2015 City of Colleyville Page 12 5b Ordinance O-15-1959 Approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division, regarding the Company's 2014 and 2015 Rate Review Mechanism Filings and adopting tariffs that reflect rate adjustments consistent with the negotiated settlement Mayor Kelly read the caption of Ordinance O-15-1959. Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly asked staff if we were already paying the 2014 rates. Manager Lothery replied yes, this ordinance would make those rates official. Mayor Kelly opened the public hearing at 8:06 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:06 p.m. Mayor Kelly made a motion to approve Ordinance O-15-1959. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 5c Ordinance O-15-1960 An ordinance amending sections 3A and 3B of the water and sewer policy and procedure manual of the City of Colleyville by phasing out the water and sewerage usage included in the base rate over a four year period; basing the minimum monthly use charge for water on water meter size, and increasing the minimum base rate for sewerage for non-residential customers by $6.00 per month over a three year period, and providing an effective date Mayor Kelly read the caption of Ordinance O-15-1960. Public Works Director Bob Lowry presented this item and briefed the City Council. Mayor Kelly asked staff about the age of the infrastructure. Director Lowry replied there is infrastructure as old as the City, some of it is more than 70 years old. City Council Minutes July 7, 2015 City of Colleyville Page 13 Mayor Kelly asked staff what can happen if we do not renew and replace our infrastructure and wait until it all breaks. Director Lowry replied the impact of waiting could result in our system failing and we could not provide water, plus it will cost a whole lot more to fix it than if we do it in a proactive manner Mayor Kelly asked staff if Colleyville will still have the third lowest water rate in the area. Director Lowry replied yes, assuming our peer cities raise their rates as wholesale cost increases are passed on to them. Councilmember Mogged asked staff if it is more cost effective to renew and replace on a regular basis. Director Lowry stated staying ahead of the game is far more cost effective. Mayor Kelly asked staff when the new rate structure would go into effect. Director Lowry stated it would be effective on December 1, 2015. Mayor Kelly opened the public hearing at 8:14 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this item. There was no one else present wishing to speak and Mayor Kelly closed the public hearing at 8:15 p.m. Mayor Kelly made a motion to approve Ordinance O-15-1960. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-15-1961 Consideration of a zoning change from the R-40-Single Family Residential zoning district to the R-20-Single Family Residential zoning district on Lots 23A and 23D, Block 1, of the Westcoat Place Addition, located at 5805 Bettinger Drive, Case ZC15-010 Mayor Kelly read the caption of Ordinance O-15-1961. City Council Minutes July 7, 2015 City of Colleyville Page 14 Community Development Director Abra Nusser presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:22 p.m. Sam Noel, the applicant, presented this item and briefed the City Council. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:22 p.m. Mayor Pro Tem Taylor asked staff if both lots would have a waiver request to the lot width. Director Nusser replied the two existing lots are being platted into one lot; therefore, it would only be a waiver request for the one proposed lot. Mayor Kelly asked Mr. Noel if there will only be one home. Mr. Noel replied yes. Mayor Pro Tem Taylor asked Mr. Noel if the address to the property would be from Bettinger Drive. Mr. Noel replied yes. Director Nusser stated there would be a note on the plat to indicate the addressing would need to be off of Bettinger. Mayor Pro Tem Taylor asked Mr. Noel if the main access to the property would be from Bettinger Drive. Mr. Noel replied yes. This was a first reading; therefore, City Council did not take any action. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-15-3888 Consideration of appointments to the Tax Increment Finance District Board Mayor Kelly read Resolution R-15-3888 in its entirety. Mayor Kelly opened the public hearing at 8:25 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:25 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-15-3888 appointing Councilmember Mogged and approving Rebecca Barksdale, as the Tarrant County member, to the TIF Board of Directors for a term beginning July 8, 2015 and expiring December 31, 2016. The motion to approve carried by the following vote: City Council Minutes July 7, 2015 City of Colleyville Page 15 Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam 7b Resolution R-15-3889 Approval of a resolution adopting the Tarrant County Hazard Mitigation Action Plan, June 2015 Mayor Kelly read Resolution R-15-3889 in its entirety. Fire Chief Brian Riley presented this item and briefed the City Council. Mayor Kelly asked staff if a mitigation plan needs to be in place for residents to apply for storm shelter grants. Chief Riley concurred. Mayor Kelly opened the public hearing at 8:35 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:35 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-15-3889. Councilmember Mogged seconded the motion. Mayor Pro Tem Taylor stated he would like this plan to be available online. Councilmember Mogged asked staff if the plan is another step in agreeing to mitigate hazards in the event natural disasters occur. Chief Riley agreed. Councilmember Mogged stated this is not committing any tax payer dollars, or financial impact. Chief Riley concurred. Mayor Kelly stated through NCTCOG working with FEMA, they have allowed smaller cities to attach onto the County’s mitigation plans, which are rather expensive, and even though it is a five year plan, it takes about two years to approve. He stated this is an ever evolving plan, which would be rather expensive on our own. The motion to approve carried by the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam City Council Minutes July 7, 2015 City of Colleyville Page 16 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, spoke regarding the fountain at Glade Road and Bluebonnet Drive; the widening of SH26; the number of grocery stores currently in Colleyville; and the concern of restaurant closings. 9. REPORTS Colleyville Events Steering Committee Meeting Minutes - April 29, 2015 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR July 7, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3890 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Councilmember Coplen moved to adjourn, and Mayor Kelly seconded the motion. The motion carried with the following vote: Aye: 6 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Absent: 1 – Councilmember Chris Putnam Mayor Kelly adjourned the City Council meeting at 8:44 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 21ST DAY OF JULY 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary