HomeMy WebLinkAboutCity Council-Agenda Packets-8/18/2015
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, August 18, 2015 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:00 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Presentation and update by Grapevine Relief and Community Exchange
(GRACE)
PC-2 Discussion and update on the SH26/Colleyville Boulevard Construction
Project
PC-3 Discussion of the L.D. Lockett Park/Cotton Belt Trailhead Enhancement
Project
PC-4 Discussion of naming a City Council liaison to the Fort Worth Transportation
Authority
PC-5 Discussion of the City Council Rules of Procedure
PC-6 Discussion of the Quarterly Performance Management Report
PC-7 Discussion of the August 18, 2015, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
City Council Agenda August 18, 2015
City of Colleyville Page 2
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Village Monticello Partners, LTD. v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.076 - Deliberate security personnel, devices, and audits
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Lanre Sobo, Glory House
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3896
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of service to a City committee
In recognition of Colleyville's featured business - Lisa Pritchett, owner,
Lilium Floral Design, LLC., 4800 Colleyville Boulevard - Mayor David Kelly
and Economic Development Director Marty Wieder
City Council Agenda August 18, 2015
City of Colleyville Page 3
In recognition of the Police Department Explorer Team's 3rd Place in Traffic
Accident Investigation Scenario at the Texas Explorer State Competition -
Mayor David Kelly and Officer/Police Explorer Advisor Sandy Scott
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3897
4a Approval of the minutes of the regular City Council meeting of July
21, 2015
4b Approval of the minutes of the City Council worksession of July 28,
2015
4c Approval of a contract with Recreation Consultants of Texas for the
purchase and installation of a playground at Pleasant Run Park, in an
amount not to exceed $130,000, and authorize the city manager to
execute the contract
4d Approval of a contract with Castro Roofing, Inc., through the
TIPS/TAPS Cooperative Purchasing Program, in the amount of
$57,835.93, for repairs to Fire Station #3, located at 312 McDonwell
School Road, and authorize the city manager to execute the
agreement
4e Approval of the Second Amendment to City Secretary Contract No.
44907 between the City of Colleyville and the City of Fort Worth to
extend participation in Fort Worth's Household Hazardous Waste
Collection Program through Fiscal Year 2016, and authorize the city
manager to execute the agreement
5. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
5a Ordinance O-15-1962
Consideration of a zoning change from the AG-Agricultural zoning
district to the R-20-Single Family Residential zoning district on
Abstract 294, of the R. Chowning Survey, located at 6200 and 6210
Pool Road, Case ZC15-014
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-15-3898
Consideration of a waiver request to the sidewalk requirements on Lot
7, Block 3, of the Brighton Oaks subdivision located at 4204 Allendale
Street, Case GC15-004
City Council Agenda August 18, 2015
City of Colleyville Page 4
6b Resolution R-15-3899
Consideration of approval of a resolution on behalf of the United
States Conference of Mayors supporting the Medal of Honor Award for
Doris "Dorie" Miller, United States Navy
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. REPORTS
Planning and Zoning Commission Meeting Minutes - July 13, 2015
Monthly Financial Report - July 2015
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR AUGUST
18, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-
3900
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, August
14, 2015, by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 08/18/2015
Type Pre Council
Department City Secretary
Title
Presentation and update by Grapevine Relief and Community Exchange (GRACE)
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
A brief update and presentation will be provided by Grapevine Relief and Community
Exchange (GRACE) Executive Director Shonda Schaefer.
The following is information relative to Colleyville residents served by GRACE, funds
requested by GRACE, and funds provided by the City.
Fiscal Year Colleyville
Residents Served
(previous year)
Funds Requested
by GRACE
City Funds
Provided
2016 95 $10,000 TBD
2015 99 $7,500 $7,500
2014 29 $7,500 $7,500
2013 303 $7,500 $7,500
2012 300 $7,500 $7,500
2011 190 $7,500 $7,500
2010 170 $10,000 $10,000
2009 112 $15,000 $10,000
2008 264 $1,200 $1,200
2007 367 $1,200 $1,200
Attachments
1.GRACE Presentation
2.Colleyville Feature Sheet
Our Mission:
As a steward of God's blessings and resources in the
community, GRACE demonstrates compassion for those less
fortunate by providing assistance to individuals and families in
crisis and guidance toward self-sufficiency.
In 2013 and 2014, 253 Colleyville residents gave an estimated 4,454 hours of volunteer service to GRACE programs–valued at $103, 481 in resources!
Colleyville’s Commitment
In 2014, 400 unique services were provided to Colleyville residents.
Colleyville’s Commitment
GRACE Client Services 5,130 Individuals Served
GRACE Food Pantry 7,661 Individuals ServedTotal value of $466,108 Food Served
GRACE Clothing Room 2,675 Individuals Served
Your Efforts at Work in 2014
GRACE Feed Our Kids 38,500 Meals Served
Back to School1,389 Backpacks & School Supplies Given1,036 Clothing Packets Provided
GRACE Christmas Cottage2,718 Individuals Served
Your Efforts at Work in 2014
GRACE Friends & Family120 Seniors Served with Commodities
GRACE Community Clinic 2,761 Clinic Visits
Your Efforts at Work in 2014
Thanks to the instrumental involvement of Colleyville families, individuals,
businesses, civic groups, and faith-based institutions, GRACE was able to
provide over 28,100 services to families in Colleyville, Grapevine, Southlake,
and communities in Northeast Tarrant County!
GRACE Main 610 Shady Brook Dr. Grapevine TX 76051
Phone: 817.488.7009 Fax: 817.488.2181
Colleyville’s Commitment
Your Efforts at Work*
GRACE Food Pantry
7,661 Individuals Served
Total Value of $466,108 of Food Served
GRACE Clothing Room
2,675 Individuals Served
GRACE Feed Our Kids
38,500 Meals Served
GRACE Client Services 5,130 Individuals Served
GRACE Christmas Cottage
2,718 Individuals Served
GRACE Community Clinic
2,761 Clinic Visits
In 2013 and 2014, 253 Colleyville residents gave an
estimated 4,454 hours of service to GRACE programs,
valued at $103,481 in resources.
400 unique services were provided in 2014 to Colleyville
residents.
Thanks to the instrumental involvement of Colleyville families, individuals, businesses, civic groups and
faith-based institutions, GRACE was able to provide over 28,100 unique services to families in
Colleyville, Grapevine, Southlake, and communities in Northeast Tarrant County.
*in 2014 Fiscal Year Sept-Aug
GRACE Back to School
1,389 Backpacks & Supplies Given
1036 Clothing Packets Provided
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 08/18/2015
Type Pre Council
Department Public Works
Title
Discussion and update on the SH26/Colleyville Boulevard Construction Project
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
C4- Provide mobility enhancements that complement neighborhoods
F2- Invest to provide and maintain high quality public assets
Explanation
Staff will present an update on the current status of SH26 Phase I reconstruction from
Pool/Brumlow to John McCain, and an update on the status of Phase II from John
McCain to Brown Trail.
Attachments
1.SH26/Colleyville Boulevard Construction Project Update Presentation
TxDOT SH26
Reconstruction Project
Pre Council
August 18, 2015
•To update the City Council on the status of the SH26
Reconstruction Projects
–Phase I (Northern City limits to John McCain Road)
–Phase II (John McCain Road to Brown Trail Road)
•To receive direction from the City Council in order to
provide guidance to TxDOT and the Design Consultant
–Funding options and strategies for Street and Pedestrian Lighting
Purpose
Construction Schedule
–Substantial completion was achieved August 1, 2015 (six lanes
complete and able to accept traffic)
–Final completion is expected to occur by September 30*
Phase I (Northern City Limits to John McCain Road)
*Information provided by TxDOT at the August 13, 2015 construction meeting
Cotton Belt Trail
–10’ trail along SH26, with a landscaped parkway separating
the trail from the travel lanes
–Property at 6950 John McCain Road has been acquired by the
City. The trail and amenities at 6950 John McCain will be
constructed by the City, separate from the SH26
Reconstruction Project.
Phase I (Northern City Limits to John McCain Road)
–TxDOT (AUI) is
constructing the trail
along the retaining wall
Phase I (6950 John McCain Road Trail and Amenities)
Phase I (6950 John McCain Road Trail and Amenities)
Phase I (6950 John McCain Road Trail and Amenities)
Phase I (6950 John McCain Road Trail and Amenities)
Phase I (Proposed Landscaping)
Proposed Landscaping
without mow strips
Phase I (Current Landscaping)
Design Schedule
–March 17, 2015, TNP received authorization from City of Colleyville to
begin the redesign of the project to include 6 lanes
–April 28, 2015, TNP, City staff, and TxDOT reviewed the new project
l ayout
–July 17, 2015, TNP submitted draft design plans to the City
–July 30, 2015, the City completed the review of the plan submittal and
provided comments to TNP
–August 21, 2015, TNP scheduled to submit the plans to TXDOT
–December 2015, Project is expected to be awarded by TxDOT
Phase II (John McCain Road to Brown Trail)
Construction Schedule
–April to May 2016, project construction could begin
–Summer/Fall of 2018, tentative project completion (subject to
final contractual timeline, the current estimate of construction
time is 24 to 30 months)
Phase II
Proposed Cross Section
Phase II
Phase II (Street Light and Pedestrian Light Spacing)
Phase II (Examples of Street Lights)
Phase II (Pedestrian Light Mounting Options)
Dual Mount Pole
Stand Alone
Pedestrian Light
Phase II (Street and Pedestrian Lighting Costs)
Style A Style B Style C
Street Corridor Lighting $1,750,000 $2,555,000 $2,330,000
Pedestrian Lighting
(Hall-Johnson Road to Centerpark)$250,000 $365,000 $333,000
Pedestrian Lighting
(Centerpark to Brown Trail)$100,000 $146,000 $133,000
Pedestrian Lighting
(John McCain Road to Hall-Johnson Road)$400,000 $584,000 $532,000
Total Costs $2,500,000 $3,650,000 $3,328,000
Staff Recommendation
•Limit the SH26 reconstruction project to include only the foundations and the conduit for the new
street and pedestrian lighting
•The City would then purchase and install the street light poles, pedestrian poles, and fixtures at the
time the project is complete, under a separate contract (estimated in Summer/Fall of 2018)
Benefits of this Approach
•It is estimated the City could save approximately 20% in total costs compared to having the SH26
contractor perform the work
•This approach would reduce the amount of funding required by TxDOT in fiscal year 2016
•This allows for the City to design a branding standard for the street lights and pedestrian lights
during the construction of the roadway
Funding
•Funding for the staff recommended approach is available within the current projected TIF funds.
•If the City desires to fully fund the street and pedestrian lights in Fiscal Year 2016, use of those
funds, will reduce the amount of funding available for other potential TIF funded projects
Funding Recommendation
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-3 Agenda Date 08/18/2015
Type Pre Council
Department Parks and Recreation
Title
Discussion of the L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
Explanation
Background. The L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project was
initially proposed by the City Council after the review and subsequent adoption of the
2011 Parks, Recreation and Open Space Master Plan in December 2011. In April 2012,
Cotton Belt Trail Phase II was completed, bringing connectivity to L.D. Lockett Park
and the Cotton Belt Trail.
At the May 6, 2014 Pre Council Meeting, Aaron Babcock, with Hidell and Associates
Architects, Inc., presented the attached presentation to the City Council regarding the
proposed amenities and conceptual layout for the L.D. Lockett Park/Cotton Belt
Trailhead Enhancement Project. At the meeting, City Council directed staff to research
the feasibility and cost of adding a restroom at the location, given that 100 percent of
the property is designated floodplain by the Federal Emergency Management Agency
(FEMA). At the July 15, 2014 Pre Council meeting, staff presented the results of the
requested feasibility and cost analysis regarding the addition of restroom facilities.
Based on civil engineering review, it was feasible to add restroom facilities adjacent to
the proposed pavilion. Additionally, staff presented the cost of installing a deep well to
provide irrigation for the property. City Council directed staff to add the
restrooms, deep well, the children’s and adult playground areas, and additional funding
in the amount of $321,640, which would be needed per the attached estimate of
probable cost.
City Council expressed the desire to fund all of the proposed improvements with Park
Land Dedication funds. The improvements are an allowable use of funds under the
provisions in attached Ordinance O-98-1129.
At the August 19, 2014 meeting, City Council unanimously approved attached
Resolution R-14-3773 authorizing the use of $350,000 of Park Land Dedication Fund
monies to be used for the project. This use of funds had been previously recommended
for approval by the Parks and Recreation Advisory Board and the Park Land Dedication
City Council Agenda Briefing
City of Colleyville Page 2
Committee at their respective meetings held on July 28, 2014.
Update. In subsequent meetings with Hidell and Associates, staff was informed that
based on the current state of the construction market, it would be advisable to remove
elements from the general contract that could be managed by staff. This included the
children’s and adult playground equipment. Additionally, as the final design of the
irrigation system is estimated to use less than 100,000 gallons of water annually, at an
annual approximate cost of $550, the consultant felt that it was inadvisable to have a
deep well installed, as it would fail to yield a return on investment. Therefore, a deep
well was not included in the project.
After updating the plans to reflect these recommendations, staff received a set of plans
for final review prior to advertising the project for bids. As part of the internal review,
the City of Colleyville Fire Marshal determined that although a fire lane existed on the
property, it did not meet the current adopted International Fire Code standards.
Therefore, staff directed the consultant to update the plans to include the construction
of a fire lane that meets current standards.
Staff advertised this project in the Fort Worth Star-Telegram for three consecutive
weeks beginning on May 17, 2015. A bid opening was held on June 4, 2015 at which
time no bids were received. Staff advertised the project for an additional two week
period beginning on June 11, 2015, and held a bid opening on June 26, 2015. Per the
attached bid tabulation, the low bid for the Base Bid and Alternate #1, as described in
the bid tabulation, was submitted by C. Green Scaping, LP, in the amount of
$555,514.58. This amount includes a five-percent contingency allowance, controlled by
the City, to cover any cost overages that may occur during construction and
installation. The contractor’s qualifications and references have been verified by the
consultant and staff.
At the July 6, 2015 Parks and Recreation Advisory Board meeting, staff provided an
update on the project to include the bids that had been received. Staff sought the
Board’s input regarding the use of $140,000 from the Parks Tomorrow Fund to execute
the contract with C. Green Scaping, LP, and for the purchase and installation of the
children’s and adult playground equipment. The Board unanimously expressed a desire
to utilize these funds to complete the L.D. Lockett Park/Cotton Belt Trailhead
Enhancement Project.
Staff is seeking City Council direction regarding the use of $140,000 from the Parks
Tomorrow Fund to complete the L.D. Lockett Park/Cotton Belt Trailhead enhancement
project. Approximately $50,000 of these funds are needed to award the contract with
the remaining $90,000 to be used for the children’s and adult playground equipment
and installation. As of July 31, 2015, there is an available balance of $1,043,125.68 in
the Parks Tomorrow Fund, per the attached financial status.
Attachments
City Council Agenda Briefing
City of Colleyville Page 3
1.L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project Update Presentation
2.May 6, 2014 Pre Council Meeting Presentation
3.Updated Estimate of Probable Cost
4.Ordinance O-98-1129
5.Resolution R-14-3773
6.Bid Tabulation
7.Financial Status of the Parks Tomorrow Fund - As of July 31, 2015
L.D. Lockett Park /Cotton Belt
Trailhead Enhancement
Project Update
Pre Council Meeting
August 18, 2015
Outline
Background Summary,
Questions and
Discussion
Update
Background
Background
Project proposed by City
Council after adoption of
the 2011 Parks,
Recreation and Open
Space Master Plan.
Hidell and Associates Architects
presents a conceptual layout for
the project. City Council requests
that the feasibility of adding
restrooms be analyzed.
De
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Ma
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Ju
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Staff reports that the
addition of restrooms is
feasible and proposes the
addition of a deep well.
City Council approves
$350,000 from Park
Land Dedication Fund
for the project.
Au
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Update
Update
Hidell and Associates provide a set
of plans for staff review. Upon
internal review the Fire Marshal
determined the existing fire lane
does not meet current standards.
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5
Hidell and Associates provide staff
with an updated set of
construction plans.
Ma
y
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5
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Meetings with Hidell and
Associates to modify plans based
on current construction market
and project design.
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Ap
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Update (continued)
Ma
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Project advertisement
begins. No bids received at
first opening. Project is
advertised again.
Three bids received with the low bid being submitted by C. Green Scaping, LP. These
bids do not include the children’s or adult playground equipment, or a deep well;
however, they include a new parking lot with a fire lane that meets current
standards. The Parks and Recreation Advisory Board has expressed a desire to
utilize the Parks Tomorrow Fund to complete the full scope of the project.
Ju
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6
,
2
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1
5
Summary
Event/
Date
Included Elements Available Funding/
Sources
Opinion of
Probable Cost
Amount of Change/
Funding Source
Pre Council
May 6, 2014
Site prep (demo and abatement), pavilion,
monument sign, landscaping and irrigation, park
amenities (benches, picnic tables, and trash
receptacles, bike repair station, drinking fountain)
$206,743
CEDC, Park Land
Dedication, Capital
Projects Fund
$201,341.99
Pre Council
July 15, 2014
Same as above + restroom facilities, children and
adult playgrounds, deep well
$206,743
CEDC, Park Land
Dedication, Capital
Projects Fund
$504,137.33 $302,795.34*
Park Land Dedication
*additional Park Land Dedication Fund monies authorized to fully fund the estimated project cost (Resolution R-14-3773)
Event/
Date
(Base Bid + Alt. 1)
w/ 5% contingency
Included Elements Available Funding/
Sources
Additional Parks Tomorrow Fund
Request
Bid Opening
June 26, 2015
$555,514.58 Pavilion, monument sign,
landscaping and irrigation, park
amenities (benches, picnic tables,
and trash receptacles, bike repair
station, drinking fountain), parking
lot/fire lane improvements
$507,930.52**
CEDC,Park Land
Dedication, Capital
Projects Fund
$ 47,584.06 (contract award)
$ 92,415.94 (adult/children playgrounds)
$140,000.00
**funding currently available less demo and abatement and fees paid to design consultant
Questions and Discussion
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CITY OF COLLEYVILLE
IMPLEMENT
ANALYZE NEEDS DEVELOP A PLAN IMPLEMENT
Review Review
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CITY OF COLLEYVILLE
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
LD LOCKETT PARK RENOVATION
QUICK STATS
•4.585 Acres
•Located on the west side
of the City
•Trailhead to the Cotton
Belt Trail completed in
2012
•Existing former residence
located on site
EXISTING PARK ANALYSIS
CITY OF COLLEYVILLE
EXISTING AMENITIES
•Parking (17 Spaces)
•Paved Trailhead
•Open Play Space
•Picnic Tables
•Mature Trees
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
FLOODPLAIN
•The extent of site area
within the 100 Year
Floodplain
•Permanent structures are
required to meet FEMA
Floodplain Management
Regulations and Building
Codes and Standards
EXISTING PARK ANALYSIS
LD LOCKETT PARK RENOVATIONCITY OF COLLEYVILLE
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
EXISTING HOUSE
•1,908 Square Feet
•Built in 1972
•Does not meet current
ADA standards
•Requires Asbestos
Abatement
LD LOCKETT PARK RENOVATION
EXISTING PARK ANALYSIS
CITY OF COLLEYVILLE
EXISTING TRAILHEAD
•Connects to Cotton Belt Trail
EXISTING TREES
•Existing trees are mature
and provide shade
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
CITY OF COLLEYVILLE
DISCUSS
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
PROPOSED AMENITIES No. of Votes
CITY OF COLLEYVILLE
Adult Playground 17
Pavilion/Restroom Combination 14
Water Station 12
Bike Repair & Water Station 11
Children's Playground 10
Basketball Court 6
Warning signs along trail 4
Restroom 3
Dog pick-up bags 3
Trail Map 2
Tennis Court 2
Pavilion 2
Wildlife Display 1
Dog Park 1
Vending Machines 0
Lighting 0
Bike Rental 0
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
CITY OF COLLEYVILLE
DEVELOP A PLAN
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
NEW CHILDREN’S PLAYGROUND
•Strategically locate a small playground area to utilize the existing trees
for shading.
PROPOSED AMENITIES
CITY OF COLLEYVILLE
MONUMENT SIGN
•New monument sign for L.D. Lockett Park. Masonry and cast stone sign
with cast aluminum letters. Locate sign between existing entry drives.
NEW PAVILION
•Existing home to be demolished. Install a new pavilion at the same location.
EXISTING TRAILHEAD
•Existing trailhead to remain.
NEW SITE AMENITIES & CONCRETE PAVING
•Strategically locate new water station, bike repair station, bike rack, trash cans,
and bench seating along new concrete paving that links to the trailhead.
NEW ADULT FITNESS EQUIPMENT
•Strategically locate adult fitness equipment to utilize the existing trees
for shading.
EXISTING OPEN SPACE
•Existing open space to remain. Minimize impact of new amenities on
existing open play space. Utilize existing well to irrigate open play area,
which is primarily used as a soccer practice field.
EXISTING PARKING
•Existing parking to remain. Additional striping and signage required for
handicap parking space.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
EXISTING PARKING
CITY OF COLLEYVILLE
EXISTING PARKING
•Existing 17 parking spaces to remain
NEW HANDICAP SPACE
•Add existing handicap parking striping, wheel stop, and sign
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW PAVILION
CITY OF COLLEYVILLE
EXISTING STRUCTURE
•Existing structure to be removed completely.
NEW PAVILION
•Install new pre-manufactured pavilion
•20’-0” x 30’-0” with metal roof, steel columns with brick
veneer.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW SITE AMENITIES & CONCRETE PAVING
CITY OF COLLEYVILLE
NEW WATER STATION
•New water station with bottle filler and pet fountain.
NEW BIKE REPAIR STATION
•New bicycle repair station.
NEW BIKE RACK
•Provide new concrete paving that links the trail to the
various onsite amenities.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW TRASH CAN
•Strategically locate new trash can adjacent to pavilion
seating area.
NEW SITE AMENITIES & CONCRETE PAVING
CITY OF COLLEYVILLE
NEW BENCH SEATING
•Strategically locate bench seating adjacent to
playground area.
NEW TRAIL SIGN & TRASH CAN
•Install new permanent sign adjacent to trailhead entry.
Sign to indicate trail layout and amenities.
NEW CONCRETE PAVING
•Install concrete paving to link various site amenities.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW CHILDREN’S PLAYGROUND
•Strategically locate a small playground area to utilize the
existing trees for shading. (Final playground configuration
to be determined by existing well location, tree location and
tree drip line. Existing tree root system to be analyzed to
determine proximity of playground fall zone.)
CHILDREN’S PLAYGROUND
CITY OF COLLEYVILLE
EXISTING WELL
•Approx. location of existing well house. Final configuration
of children’s playground area shall be coordinated with
existing well location.
ALTERNATE OPTION
•Based upon preliminary budget analysis, the children’s
playground equipment shall be treated as an add alternate
during the bidding process.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW ADULT FITNESS EQUIPMENT
•Strategically locate new adult fitness equipment to utilize the
existing trees for shading. Surface for equipment shall be
porous to allow drainage for tree root system. (Final
configuration to be determined by existing tree location and
tree drip line. Existing tree root system to be analyzed to
determine proximity of concrete curb.)
ADULT FITNESS EQUIPMENT
CITY OF COLLEYVILLE
ALTERNATE OPTION
•Based upon preliminary budget analysis, the adult fitness
equipment shall be treated as an add alternate during the
bidding process.
EXISTING WELL
•Approx. location of existing well house. Final configuration
of adult fitness area shall be coordinated with existing well
location.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
ESTIMATE OF PROBABLE CONSTRUCTION COST
CITY OF COLLEYVILLE
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CHILDREN’S PLAYGROUND___________________________________$7,552
•Playground surfacing and concrete curb (see alternate for equipment)
ADULT FITNESS____________________________________________$4,622
•Surfacing and concrete curb (see alternate for equipment)
Handicap Parking____________________________________________$731
•Additional striping and signage
SUB-TOTAL______________________________________________$161,389
GENERAL CONTRACTOR MARK-UP___________________________$30,365
•General conditions, profit & overhead, bond, insurance
DESIGN CONTINGINCY ______________________________________$9,588
•5% of construction cost
TOTAL __________________________________________________$201,342
ALTERNATE CHILDREN’S EQUIPMENT_________________________$24,780
•Playground Equipment and Installation cost, General Contractor mark-up
ALTERNATE ADULT FITNESS EQUIPMENT______________________$25,606
•Fitness Equipment and Installation cost, General Contractor mark-up
SITE WORK______________________________________________$29,210
•Demolition, excavation, silt fence, inlet protection, handicap parking
•*NOTE: Existing home will require asbestos abatement
UTILITIES _______________________________________________$14,075
•Domestic water service, backflow preventer, well pump allowance, sanitary
sewer systems, electric service (site lighting and pavilion power)
LANDSCAPE & IRRIGATION_________________________________$14,145
•Landscape beds, irrigation, soil prep, mulch, and planting material
CONCRETE SIDEWALK PAVING_______________________________$7,188
•4” concrete paving with no sand cushion
LANDSCAPE ACCESSORIES_________________________________$13,033
•Picnic tables (4); Park Bench (2); Trash Can (2); Soccer Goal (2);
Bike Rack (1); Trail Sign (1)
BIKE REPAIR STATION______________________________________$2,799
•Concrete pad, equipment and installation
WATER STATION__________________________________________$8,490
•Supply and drain piping, equipment and installation
PAVILION _______________________________________________$53,680
•Structural slab, pre-manufactured steel shelter, masonry columns, and
lighting.
MONUMENT SIGN________________________________________$5,864
•Concrete foundation, masonry veneer, cast stone panel, cast aluminum
letters, lighting.
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CITY OF COLLEYVILLE
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
LD Lockett Park Renovation
Quantity Unit
Labor
Materials Unit SubTotal Total
Site Demolition Allowance $12,000.00
Excavation, backfilling and compaction 240 CY 9.00 CY $2,160.00
Select Fill 225 CY 20.00 CY $4,500.00
Silt Fence 1,600 LF 1.00 LF $1,600.00
Inlet Protection 2 EA 150.00 EA $300.00
Subtotal $20,560.00
Lines of pavement, layout of pavement markings 600 LF 0.05 LF $30.00
4 STALL 18.00 STALL $72.00
Lines on pavement, handicap symbol 1 STALL 75.00 STALL $75.00
Handicap Signs 1 STALL 350.00 STALL $350.00
Lines on pavement, "RED" Fire Lane 60 LF 0.65 LF $39.00
3 EA 55.00 EA $165.00
Subtotal $731.00
Water Systems
3/4" Dom. Water Service and Meter 1 EA 3500.00 EA $3,500.00
1 EA 3500.00 EA $3,500.00
Subtotal $7,000.00
4" PVC 140 LF 35.00 LF $4,900.00
Tie-in to Existing Sanitary Sewer Allowance $2,500.00
Clean-out 4 EA 375.00 EA $1,500.00
Subtotal $8,900.00
Electric Service
New Pole W/Transformer Allowance $5,500.00
3 - 4 ' Conduits 80 LF 40.00 LF $3,200.00
Subtotal $8,700.00
Estimate of Probable Construction Cost
WITH RESTROOM OPTION
Site Work
Handicap Parking
Utilities
Sanitary Sewer Systems
Parking barriers, wheel stops
Backflow Preventer
Lines of pavement, parking stall, paint white 4" wide
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
1
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Trees
Canopy Trees 4 EA 400.00$ EA $1,600.00
Ornamental Trees 6 EA 400.00$ EA $2,400.00
Plants
Shrubs 7 gal - 400 SF 50 EA 40.00 EA $2,000.00
Shrubs 5 gal - 70 EA 30.00 EA $2,100.00
Lawn
Hydromulch 5,400 SF 0.25 SF $1,350.00
Steel Edging 550 LF 4.50 SF $2,475.00
Soil Preparation and Mulch
Soil Prep & Amendments 70 CY 44.00 CY $3,080.00
Mulch Layer 50 CY 44.00 CY $2,200.00
Bed Preparation 2,000 SF 0.45 SF $900.00
Tree Protection
180 LF 9.00 LF $1,620.00
Irrigation
Automatic System 4,200 SF 1.00 SF $4,200.00
Backflow Preventer 1 EA 2500.00 EA $2,500.00
Irrigation Controler 1 EA 1500.00 EA $1,500.00
Subtotal $27,925.00
Concrete Sidewalk Paving 2,297 SF 4.00 SF $9,188.00
Subtotal $9,188.00
Picnic Table 4 EA 660$ EA $2,640.00
Park Bench 2 EA 950$ EA $1,900.00
Trash Can 2 EA 682$ EA $1,364.00
Soccer Goal 2 EA 800$ EA $1,600.00
Bike Rack 1 EA 520$ EA $520.00
Frieght Allowance $800.00
Installation Allowance $2,808.40
Subtotal $11,632.40
Landscaping and Irrigation
Concrete Sidewalk Paving
Fencing
Landscape Structures
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
2
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Concrete Pad 94 SF 4.00 SF $376.00
Equipment Quote $1,523.00
Frieght Allowance $100.00
Installation Allowance $800.00
Subtotal $2,799.00
Supply Plumbing 40 LF 10 LF $400.00
Drain Piping 20 LF 10 LF $200.00
Concrete Pad 0 SF 4.00 SF $0.00
Equipment Estimate $6,166.00
Frieght Allowance $124.00
Installation Allowance $1,800.00
Subtotal $8,690.00
Structural Slab 792 SF 14.00 SF $11,088.00
Drilled Piers 18"6 EA 500.00 EA $3,000.00
Pre-Manufactured Stucture* Allowance $22,000.00
Installation Allowance $9,000.00
Lighting Allowance $5,400.00
Masonry Veneer (At Columns)384 SF 14.00 SF $5,376.00
Subtotal $55,864.00
Sign (Permanent Trail Plan) Estimate $900.00
Installation Estimate $500.00
Subtotal $1,400.00
Concrete Foundation 24 SF 14.00 SF $336.00
Drilled Piers 18"2 EA 500.00 EA $1,000.00
Cast Aluminum Letters Estimate $1,200.00
Cast Stone 24 SF 17.00 SF $408.00
Lighting Allowance $1,800.00
Masonry Veneer (At Columns)80 SF 14.00 SF $1,120.00
Subtotal $5,864.00
Bike Repair Station
Water Station
Pavilion (Poligon Chelsea - 20x34)
Trail Sign
*Complete stucture with steel columns, roof framing, MR roof panel (No decking)
Monument Sign
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
3
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Retaining wall 240 SF 22.00 SF $5,280.00
Concrete Ramp 218 SF 8.00 SF $1,744.00
Steel Handrails 128 LF 18.00 LF $2,304.00
Concrete Foundation 520 SF 14.00 SF $7,280.00
Drilled Piers 18"6 EA 500.00 EA $3,000.00
CMU Structure 1,600 SF 8.00 SF $12,800.00
Masonry Veneer (Exterior walls)1,180 SF 14.00 SF $16,520.00
Roof Structure 620 SF 20.00 SF $12,400.00
Metal Roof (Standing Seam)620 SF 8.00 SF $4,960.00
Hollow Metal Doors and Frames 400 EA 6.00 EA $2,400.00
Door Hardware 600 EA 2.00 Set $1,200.00
Toilet Accessories Allowance $2,500.00
Termite Control Allowance $1,000.00
Wood Trellis System 207 SF 22.00 SF $4,554.00
Plumbing Fixtures 3,000 EA 6.00 EA $18,000.00
Mechanical Allowance $5,000.00
Electrical Allowance $3,500.00
Lighting Allowance $8,500.00
Subtotal $112,942.00
Playground Surfacing 1,780 SF 4.00 SF $7,120.00
Concrete Curb 148 LF 14.00 LF $2,072.00
Equipment ( Swings and small nature climbers) Allowance $15,000.00
Freight Allowance $1,500.00
Installation Allowance $4,500.00
Subtotal $30,192.00
Surfacing 572 SF 6.00 SF $3,432.00
Concrete Curb 85 14.00 LF $1,190.00
Equipment (5 Stations @ $2500K ) Allowance $15,000.00
Freight Allowance $2,200.00
Installation Allowance $4,500.00
Subtotal $26,322.00
Sub Total $338,709.40
Restroom Structure
Children's Playground (5-12 Years Old)
Adult Fitness
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
4
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Deep Well Estimate $43,000.00
Power Supply Estimate $2,500.00
Contianment Structure Estimate $4,000.00
Irrigation Piping 24,350 SF 0.75 SF $18,262.50
Backflow Preventer 1 EA 1,500.00 EA $1,500.00
Irrigation Controller 1 EA 2,000.00 EA $2,000.00
Sub Total $71,262.50
General Conditions 10%$33,870.94
Subtotal $443,842.84
Profit & Overhead 6%$26,630.57
Subtotal $470,473.41
Bond 1.50%$7,057.10
Insurance 0.40%$1,881.89
Subtotal $479,412.41
Design Contingincy 5%$23,970.62
Estimate $25,000.00
TOTAL $528,383.03
$206,743.00
$321,640.03
Asbestos abatement
Total Additional Funding Required
Alternate Existing Well Irrigation
Additional Funding Required
General Contractor
Project Budget
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
5
RESOLUTION R-14-3773
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT
ITEMS AT THE REGULAR CITY COUNCIL MEETING
OF AUGUST 19, 2014
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council
meeting of July 15, 2014
b. Approval of the minutes of the City Council Worksession of
August 6, 2014
c. Approval of the First Amendment to City Secretary
Contract No. 44907 between the City of Colleyville and the
City of Fort Worth to extend participation in Fort Worth's
Household Hazardous Waste Collection Program through •
Fiscal Year 2015, and authorize the city manager to
execute the agreement
d. Approval of the annual review of the City of Colleyville
Investment Policy
e. Approval of a final plat for Phase Three of the Creekside at
Colleyville Addition, located at 2800 Heritage Avenue,
PC14-010
f. Approval of authorized broker / dealers for investment
purchases
g. Approval of a construction contract with JLB Contracting,
LLC, for the Pleasant Run Road Improvements to Paving,
Trails, Drainage, and Utilities Project, in an amount not to
exceed $2,011,649.03, and authorize the city manager to
execute the contract
Resolution R-14-3773
Page 2 of 2
h. Approval of a construction contract with JLB Contracting,
LLC, for the Paving, Water, and Drainage Improvements
on Kingston Drive, McCain Lane, and Ponderosa Lane, in
an amount not to exceed $2,168,130.96, and authorize
the city manager to execute the contract
i. Approval of the use of Park Land Dedication Fund monies
for the L.D. Lockett Park/Cotton Belt Trailhead
Enhancement Project
j. Approval of a contract with Castro Roofing of Texas, L.P.,
to clean and seal the exterior stone on City Hall and the
Library, in an amount not to exceed $314,769.99, and
authorize the city manager to execute the contract
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 5- AYES, 0 NAYS, AND 0 ABSTENTIONS
ON THIS THE 19TH DAY OF AUGUST 2014.
ATTEST: CITY OF COLLEYVILLE
my- elley, TRMC David KellyY
ity Secretary Mayor
L.D. LOCKETT PARK COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
BID TAB
Bidder Base Bid*
Alternate
#1**
Alternate
#2***Total Bid
(Base Bid + Alt #1)
w/ 5% Contingency
1 North Rock
Construction, LLC $553,586.16 $8,924.68 $4,598.76 $567,109.60 $590,636.38
2 C. Green Scaping,
LP $520,818.50 $8,243.00 $3,300.00 $532,361.50 $555,514.58
3 Northstar
Construction, LLC $744,900.00 $15,200.00 $9,900.00 $770,000.00 $798,105.00
*
**
***
Includes the restroom facility, pavilion, concrete flatwork, landscape and
irrigation work, parking lot/fire lane improvements, and park amenities to
include benches, monument entry sign, water fountain, bike repair station
Includes the concrete flatwork necessary for the adult playground equipment
Includes three small irrigated landscaped planting beds
FINANCIAL STATUS OF PARKS TOMORROW FUND
REVENUES:
GAS LEASE PROCEEDS - FEBRUARY 2009 $2,758,450.91
ROYALTY PAYMENT - JUNE 2012 $4,916.29
TOTAL INTEREST INCOME REC'D $23,195.48
TOTAL REVENUES RECEIVED $2,786,562.68
EXPENDITURES OF ALLOCATED FUNDS:
MC PHERSON PARK PHASE II - $1,028,918 $1,028,918.00 *
SENIOR CENTER TRAIL IMPROVEMENT - $128,519 $125,559.87 *
KIDSVILLE PLAYGROUND REPLACEMENT - $400,000 $398,800.00 #
RECREATION SOFTWARE UPGRADE - $36,000 $26,028.73 #
TENNIS COURT SHADE STRUCTURES - $10,000 $10,000.00 #
CHLORINATING RECIRCULATION SYSTEM-SPLASH PAD - $$0.00 ^
TOTAL EXPENDED $1,589,306.60
CASH BALANCE OF FUND AT 7-31-2015 $1,197,256.08 -
REMAINING ENCUMBERED BALANCE OF ALLOCATED FUNDS:
MC PHERSON PARK PHASE II $0.00
SENIOR CENTER TRAIL IMPROVEMENT $2,959.13
KIDSVILLE PLAYGROUND REPLACEMENT $1,200.00
RECREATION SOFTWARE UPGRADE $9,971.27
TENNIS COURT SHADE STRUCTURES $0.00
CHLORINATING RECIRCULATION SYSTEM - SPLASH PAD $140,000.00
TOTAL ENCUMBRANCES $154,130.40
TOTAL AVAILABLE FUND BALANCE AT 7-31-2015 $1,043,125.68
NOTES:
* - PROJECT APPROVED BY CITY COUNCIL - MAY 5, 2009
# - PROJECT APPROVED BY CITY COUNCIL OCTOBER 7, 2009
^ - PROJECT APPROVED BY CITY COUNCIL APRIL 7, 2015
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-4 Agenda Date 08/18/2015
Type Pre Council
Department City Council
Title
Discussion of naming a City Council liaison to the Fort Worth Transportation Authority
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
This item has been added to the agenda at the request of Mayor Pro Tem Mike Taylor.
The purpose is to name a City Councilmember(s) to act as a liaison with the Fort Worth
Transportation Authority (The T) in their implementation of the TEXRail project,
specifically to act in a facilitative role in working with impacted Colleyville residents on
further mitigation efforts.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-5 Agenda Date 08/18/2015
Type Pre Council
Department City Secretary
Title
Discussion of the City Council Rules of Procedure
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Section 3.09 of the City Charter states City Council "shall determine its own rules and
order of business"; therefore, this item provides an opportunity for City Council to
review and discuss the Rules of Procedure and identify possible modifications.
Staff has reviewed the City Council Rules of Procedure, and does not recommend any
changes at this time; however, based on City Council direction, an item will be placed
on a future City Council regular agenda for consideration of any proposed changes.
Staff has included an excerpt of the City Charter, and the current City Council Rules of
Procedure to this agenda briefing.
Attachments
1.City Charter Excerpt
2.Rules of Procedure
City Charter Excerpt
Section 3.09 Meetings and Rules of Procedure:
(A) Meetings of City Council. City Council meetings shall be held at the
City Hall or such place within the City of Colleyville that the City Council
shall direct. The City Council shall meet regularly at least twice (2) in
every month at such times as a City Council may prescribe by rule. In the
event of a lack of a quorum at a regularly scheduled meeting, the meeting
shall be opened and the roll call taken, recorded and adjourned until the
regular or called special meeting. Special meetings may be held on the
call of the Mayor or four (4) members of the City Council at the place
within the City of Colleyville designated in the public notice. All meetings
shall be held and public notice thereof given as required by State law.
(Amended May 7, 2005)
(B) Minutes and Rules. The City Council shall determine its own rules and
order of business, and shall provide for keeping minutes of its proceedings
and post copy on the City Bulletin Board until the next meeting. The
minutes shall be a public record.
(C) Quorum and Voting. Four (4) voting members of the City Council shall
constitute a quorum. Voting, except on procedural motions, shall be by
roll call and the "ayes" and "nays" shall be recorded in the minutes. The
Mayor and every City Council Person shall vote on all issues unless there
is a declared and recorded statutory conflict of interest. If because of a
statutory conflict of interest a member steps down and remains in the
Chamber to return after the item is resolved, then a quorum will be
considered in attendance even though only three (3) City Council Persons
are left to vote. However, no action shall be approved with less than four
(4) affirmative votes. If during the course of a meeting a quorum ceases
to exist, the meeting shall be deemed adjourned and no further business
shall be conducted. (Amended May 7, 2005)
CITY OF COLLEYVILLE
CITY COUNCIL
RULES OF PROCEDURE
SECTION I.
AUTHORITY
1.1 Section 3.09B of the Charter of the City of Colleyville provides that "the
Council shall determine its own rules and order of business...". Further, Section
2.01 of the Charter provides that the City Council shall have the powers, functions,
rights, privileges and immunities of every name and nature, that are now or
hereafter, may be granted to a Home Rule City by the Constitution and State law,
together with all implied powers necessary to carry into execution all such powers
granted". In order to provide the framework for the execution of these powers
and authority, the following set of rules shall be in effect upon their adoption by
the City Council and until such times as they are amended or new rules adopted in
the manner provided for by these rules.
SECTION II.
GENERAL RULES
2.1 Meetings to be Public. All meetings of the City Council shall be open to the
public, with the exception of Executive Session.
2.2 City Council. For purposes of these rules, the collective membership of the
Mayor and City Councilmembers shall be known as the City Council. Individually,
each shall be referred to as Mayor, Mayor Pro Tem, or Councilmember.
2.3 Quorum. Four (4) voting members of the City Council shall constitute a
quorum.
2.4 Minutes of Meetings. An account of all proceedings of the City Council shall
be kept by the City Secretary and shall be entered in a book constituting the
official record of the City Council. The Official City Council Minutes are action
minutes and provide the action taken by the City Council and a summary of
subjects discussed.
2.5 Questions to Contain One Subject. All questions submitted for a vote shall
contain only one subject. If two or more points are involved, any Councilmember
may require a division, if the question reasonably admits of a division. Division
shall be required only on the affirmative vote of three (3) Councilmembers. If no
division is so requested and approved, or the questions do not reasonably admit of
a division, the question shall be submitted as originally framed.
City Council Rules of Procedure
Page 2 of 13
Revised June 18, 2013
2.6 City Manager. The City Manager shall attend all City Council meetings
unless expressly excused. The City Manager may make recommendations to the
City Council and take part in all discussions of the City Council, but shall have no
vote.
2.7 City Attorney. The City Attorney shall attend all regular meetings of the City
Council unless expressly excused and, shall upon request give an opinion, either
written or oral, on questions of law during the meeting. The City Attorney shall
act as the City Council's Parliamentarian. The City Attorney shall give an opinion,
either written or oral, on questions of law to the City Manager or designated
representative, during the course of daily affairs of the City. The City Attorney
may make recommendations to the City Council and take part in all discussions of
the City Council, but shall have no vote. The City Attorney shall confer and
discuss with a Councilmember or the Mayor regarding a question of law pertaining
to the affairs of the City. In such event, the City Attorney shall advise the City
Manager of the question posed and information provided. The City Manager shall
forward the information to the full City Council as soon as reasonably practical.
2.8 City Secretary. The City Secretary shall attend all meetings of the City
Council unless expressly excused, and shall keep the official minutes and perform
such other duties as may be requested by the City Council.
2.9 Employees. Any employee of the City, when requested by the City Manager,
shall attend any meeting of the City Council and, if requested to do so by the City
Manager, such employee may present information relating to matters before the
City Council. The City Manager will determine the staff spokesperson for providing
information, for a particular agenda item, at the City Council meeting.
2.10 Suspension of Rules. Any provisions of these rules not governed by State
law, the City Charter, or City Code may be temporarily suspended by a majority
vote of all Councilmembers present and eligible to vote.
2.11 Executive Session. All matters discussed in Executive Session, as authorized
by the Texas Open Meetings Act, may be deemed confidential and by law,
participants authorized to attend Executive Sessions are not required to make
public disclosure concerning the matters discussed in Executive Session. It shall
be the policy of the City Council, that the Mayor, individual Councilmembers, the
City Manager, City Attorney, City Secretary and others who are authorized to
attend Executive Sessions shall not make selective disclosure of confidential
matters, where the disclosure of the information has not been released to the
City Council Rules of Procedure
Page 3 of 13
Revised June 18, 2013
general public and/or where such disclosure provides an unfair advantage to the
recipient or would be detrimental to the City and its citizens. For the opening and
closing of an Executive Session, the Mayor shall do such at the location as noted
on the official agenda notice posted in compliance with the Texas Open Meetings
Act. For purposes of regular agenda meeting postings, the opening and closing of
an Executive Session shall be done in the Executive Conference Room of City Hall.
SECTION III.
TYPES OF MEETINGS
3.1 Regular Meetings. The City Council shall meet in the City Hall on the first
and third Tuesday of each month at 5:30 p.m. unless otherwise officially
established by the City Council. The City Council shall take a vote at 12:00 a.m.
on whether or not to continue a meeting for additional time if further items are on
the agenda and have not been considered. The call for and conduct of all
meetings of the City Council, both regular and special as provided in Section 3.2
hereof, shall be in accordance with State law.
3.2 Special Meetings. Special meetings may be held on the call of the Mayor or
four (4) members of the City Council at the place within the City of Colleyville
designated in the public notice. In accordance with State law, the notice to the
public of an emergency meeting must be posted at least two hours before the
meeting is scheduled to begin. An emergency meeting exists only if immediate
action is required of a governmental body because of an "imminent threat to
public health and safety" or a "reasonably unforeseeable situation".
3.3 Recessed Meetings. Any meeting of the City Council may be recessed to a
later time provided that no recess shall be for a longer period than until the next
regularly scheduled City Council meeting.
3.4 Worksession Meetings. Worksession meetings may be called by the Mayor,
any three (3) Councilmembers or the City Manager for the purpose of discussing in
depth, investigating or exploring matters of interest to the City, without formal
action being taken thereon by the City Council. The time, place, and purpose of
such worksession meeting shall be stated in a notice complying with the Texas
Open Meetings Act. Such worksession meetings may be held in any appropriate
location outside the City Hall upon concurrence by any three (3) Councilmembers
or as determined by the City Manager. Such worksession meetings may include,
but shall not be limited to, meetings with neighboring governmental bodies or
City Council Rules of Procedure
Page 4 of 13
Revised June 18, 2013
agencies, meetings with one of the City's appointed boards, commissions or
committees, meeting with civic organizations or a meeting for Councilmembers to
research, evaluate, explore, investigate or discuss any matter of interest or
possible action affecting the City, subject to compliance with the provisions of the
Texas Open Meetings Act.
The City Council may establish regular worksession meetings immediately prior to
regular City Council meetings. In conjunction with the regularly scheduled City
Council meeting, a Pre City Council worksession shall be held at 5:30 p.m. unless
otherwise officially established by the City Council. The agenda for the Pre City
Council meeting shall include, among other items: routine reports, information
related to the regular agenda items and issues for which the City Manager seeks
direction or clarification.
No official action shall be taken at any worksession meeting, unless a regular or
special meeting is called as provided for in these Rules.
SECTION IV.
CONDUCT OF MEETINGS
4.1 Presiding Officer. The Mayor, if present, shall preside at all meetings of the
City Council. In the absence of the Mayor, the Mayor Pro Tem shall preside. In
the absence of both Mayor and Mayor Pro Tem, the City Council shall elect a
Councilmember to preside.
4.2 Call to Order. The meetings of the City Council shall be called to order by
the Mayor, or in the Mayor's absence, by the Mayor Pro Tem. In the absence of
both the Mayor and Mayor Pro Tem, the meeting shall be called to order by the
City Secretary.
4.3 Preservation of Order. The Mayor shall preserve order and decorum,
prevent clash of personalities or the impugning of Councilmembers' motives to
occur and confine Councilmembers in debate to the question under discussion.
4.4 Points of Order. The Mayor shall determine all points of order, subject to the
right of any Councilmember to appeal to the City Council. If any appeal is taken,
the question shall be "Shall the decision of the Mayor be sustained?"
City Council Rules of Procedure
Page 5 of 13
Revised June 18, 2013
4.5 Questions to be Stated. The Mayor shall state all questions submitted for a
vote and announce the result.
4.6 Substitution for Mayor. The Mayor may call the Mayor Pro Tem, or in the
Mayor Pro Tem's absence, any other Councilmember to take the Mayor's place in
the chair, such substitutions not to continue beyond adjournment.
4.7 Amendment to the Minutes. Amendments to the Minutes are made by a
motion during the item to consider approval of the minutes. The Minutes are
action minutes and provide the action taken by City Council and a summary of
subjects discussed. lf a Councilmember desires that certain information be
included in the minutes, the Councilmember shall state prior to the information,
"For the record". If it is a lengthy statement, a written copy shall be provided to
the City Secretary.
4.8 Written Correspondence. A citizen's request in the reading of a statement
into the public record as part of a City Council agenda item is at the sole discretion
of any member or all of the governing body. The City Council is not obligated to
provide for a reading of correspondence into the public record on behalf of an
absent individual as part of a City Council public hearing. The City Council, any or
all Councilmembers, may elect to provide for a reading of the correspondence,
make reference indicating the general position of the correspondence, or pass over
the correspondence. The correspondence is provided to City Council and is
included in the City Council agenda packet.
SECTION V.
AGENDA
5.1 Preparation of Agenda.
A. The order of business of each meeting shall be as contained in the City
Council agenda prepared by the City Manager. The agenda shall be a listing
by topic of subjects to be considered by the City Council, and, in the case of
regular meetings, shall be delivered to the City Council not less than 72
hours proceeding the Tuesday evening meeting to which it pertains.
B. Any member of the City Council desiring to present a subject for City Council
consideration shall advise in writing to the City Manager of the fact not later
than 4:30 p.m. on Wednesday preceding regular City Council meetings.
City Council Rules of Procedure
Page 6 of 13
Revised June 18, 2013
Subject matter will be accompanied by a summary regarding the purpose for
the inclusion of this subject on the agenda.
C. Items Omitted from Agenda. Any item not appearing on the agenda shall
not be taken up for discussion as a matter of City Council business during a
regular meeting unless it is of an emergency nature and comes to the City's
attention too late to appear on the agenda. Such special, urgent or
emergency issues shall be posted in compliance with the Texas Open
Meetings Act and the City Charter and may be added as a supplemental item
to the regular agenda.
The regular agenda items shall be considered in the following order:
1.Pre Council - 5:30 p.m. - Executive Conference Room
2.Executive Session - 5:30 p.m. - Executive Conference Room
3.Call to Order - 7:30 p.m. - Council Chambers
4.Invocation
5.Pledge of Allegiance
6.Resolution or Ordinance taking action on Executive Session items
7.Announcements, Proclamations and Presentations
8.Consent Items
9.Public Hearings
10.Citizen Comments/Presentations regarding items not on the agenda
11.Reports of Boards, Commissions, and Committees
12.Resolution approving City Council action not otherwise approved
13.Adjournment
D. The general order of a Public Hearing shall be:
a.Staff presentation
b.Open Public Hearing
c.Applicant introductory presentation - five minutes
d.Citizen comments - five minutes each (Large groups supporting
the same position may be asked to select a representative to
speak for the group)
e.Applicant
f.Close Public Hearing
g.City Council discussion and vote
h.In the alternative, the item may be continued to a future
meeting of the City Council.
City Council Rules of Procedure
Page 7 of 13
Revised June 18, 2013
1.If the City Council wishes to consider additional public testimony, the
public hearing shall be reopened and the public hearing and item shall be
continued to a date certain.
2.If the Public Hearing is not reopened and continued to a date certain, the
City Council may only conduct an additional public hearing upon
publication of notice in accordance with Chapter 211 of the Local
Government Code.
E. The City Manager shall provide the City Council with a written analysis of
and recommendation of items to be acted on by the City Council at its
meetings. These communications shall be generally referred to as agenda
packets. The agenda packets for all regular meetings shall be delivered to
the City Council by the Friday preceding the Tuesday regular meeting to
which it pertains, unless an emergency condition makes it necessary to
deliver the communication on a subsequent day.
F. The City Secretary shall post notices of all City Council meetings in order to
afford compliance with the Texas Open Meetings Act.
5.2 Consent Agenda. In preparing the agenda, the City Manager shall give
consideration to the number and degree of complexity of items to be considered
by the City Council for the purpose of conserving the City Council's time in
meetings. Items which are anticipated to be routine and require little or no
discussion by the City Council shall be listed under the agenda category styled
"Consent Items". Prior to taking up the Consent Agenda, the Mayor shall
determine if there are any items thereon which should be removed from the
Consent Agenda for discussion. Any Councilmember may, upon request, remove
any item from the Consent Agenda for discussion and separate action. Thereafter,
all remaining Consent Agenda items may be acted upon by a single motion
approving the Consent Agenda. Items removed from the Consent Agenda shall be
considered on the ending Resolution, which is for action not otherwise approved.
5.3 Oral Presentations by City Manager. Matters requiring the City Council's
attention or action which may have developed since the deadline for delivery of
the agenda packets may, upon approval of the City Council, and after satisfying
the requirements of the Texas Open Meetings Act, be presented orally by the City
Manager, or designated staff.
City Council Rules of Procedure
Page 8 of 13
Revised June 18, 2013
A. Presentations by citizens must be confined to the agenda item being
considered and any questions will be directed to the Mayor. Citizens wishing
to speak shall be allowed to speak, provided prior to the consideration of the
item; said person completes and delivers to the City Secretary a Speaker's
Card providing name, address and topic. A person who has not completed
the Speaker's Card prior to discussion of the item on the agenda shall not be
allowed to speak. Presentation by citizens shall be limited to a time period
of not more than five (5) minutes with two (2) additional minutes to
conclude, at the option of the Mayor or the consent of the City Council, for
each speaker. Any time spent by the City Council will not be counted
against the citizen's time allotment. No person shall speak more than the
time limits provided herein on any subject. That privilege shall not be
accorded unless there is an exception supported by a majority of those
eligible to vote. The Mayor shall not be obligated to recognize a speaker for
a second comment on a subject until all others have spoken and there is
unused time available.
B. Following a request by a Councilmember, the Mayor may request that the
City Council suspend the rules to allow citizens to speak after the public
hearing has been closed.
C. To maintain decorum, the Mayor shall recognize persons who have
completed Speaker’s Cards indicating a desire to address the City Council.
D. As a general rule, citizens may not participate in discussions of the City
Council except when recognized by the Mayor and during citizen
presentations, public hearings and as otherwise provided for in these Rules.
E. Citizens may speak on items not on the agenda under the item "Citizen
Comments/Presentations Regarding Items Not On The Agenda". The
presentation time period is as listed herein Section 5.4 A.
SECTION VI.
DECORUM AND DEBATE
6.1 Decorum and Debate.
A. These rules are intended to serve as a statement of intent as to how this
City Council endeavors to conduct itself during City Council meetings. It is
the intent of the City Council that all members shall act based on a
consistent level of information, with the goal being to act fully informed on
5.4 Citizen Participation at Meetings.
City Council Rules of Procedure
Page 9 of 13
Revised June 18, 2013
all matters. Accordingly, if and when a Councilmember obtains material
relevant to a matter before the City Council which has not otherwise been
disclosed to the City Council, such Councilmember shall promptly provide
such material to the city manager for dissemination to the City Council. All
such information will be disseminated and disclosed to the full City Council,
prior to the case being presented.
B. When a measure is presented for consideration to the City Council, the
Mayor shall recognize the appropriate Councilmember to present the case,
as needed. When two or more Councilmembers wish to speak, the presiding
officer shall name the Councilmember who is to speak first. No member of
the City Council shall interrupt another while speaking except to make a
point of order or to make a point of personal privilege.
C. The Mayor shall not be obligated to recognize any Councilmember for a
second comment on the subject or amendment until every Councilmember
wishing to speak has been allowed a first comment.
D. Questions from speakers to the City Council with request for an immediate
answer, except the applicants and persons representing applicants on
platting or zoning cases, shall be prohibited. A Councilmember's questions
to speakers should be to specific individuals and the Mayor should explain to
those individuals beforehand that they may come to the podium and answer
if they choose to; but, they cannot offer additional unsolicited input or
engage in question and answer sessions with Councilmembers.
E. Any Councilmember desiring to speak shall be recognized by the Mayor, and
shall confine remarks to the subject under discussion or to be discussed. No
Councilmember shall be allowed to speak more than once on any one
subject until every Councilmember wishing to speak shall have spoken.
F. No Councilmember shall be permitted to indulge in personalities, use
language personally offensive, impugn motives of Councilmembers, charge
deliberate misrepresentation, or use language tending to hold a member of
the City Council, the public or City staff up to contempt.
G. The Mayor shall not permit unrecognized speaker's comments or allow a
member of the audience to indulge in personalities, use language tending to
hold the City Council, the public or City staff up to contempt.
City Council Rules of Procedure
Page 10 of 13
Revised June 18, 2013
H. If a Councilmember is speaking or otherwise transgressing the rules of the
City Council, the Mayor shall or any Councilmember may call him/her to
order in which case he/she shall immediately be quiet unless permitted to
explain. The City Council shall, if appealed to, decide the case without
debate. If the decision is in favor of the Councilmember called to order,
he/she shall be at liberty to proceed, but not otherwise, and if the case
occurs, he/she shall be liable to censure or such punishment as the City
Council deems proper, consistent with City Ordinances, Resolutions and
Charter.
I. Any individual of the public who shall disrupt the City Council proceedings or
disregard the Mayor shall first be warned of such offense and be requested
that they refrain from disrupting the proceedings and/or disregarding the
instructions of the Mayor. Any individual of the public failing to honor the
first warning of the Mayor for order, shall receive a second and final warning
prior to expulsion and/or citation for disturbing a public meeting pursuant to
State law. When the Mayor fails to maintain order and decorum, the
Councilmembers may compel the Mayor to enforce this provision following
due parliamentary procedure, which affirms such compulsion by a majority
vote of the City Council.
City Council Rules of Procedure
Page 11 of 13
Revised June 18, 2013
SECTION VII.
PROCEDURES FOR CITY COUNCIL APPOINTMENTS
7.1 Procedures for City Council Appointments. The following procedures are for
making appointments to boards, committees and commissions established by
ordinance or resolution. Appointments to ad hoc committees and task forces
established by resolution should not necessarily be bound by the same procedures,
but may be done in a manner appropriate to the situation as deemed proper by
the City Council. The City Council shall set the quorum for a committee. The City
Council shall vote whether the committee selection will be handled by the rules of
procedures or by slate.
A. Announce the position(s) to be filled. In the announcement, define the
duties of the position(s), define the term of the position and request that
applications be formally submitted to the City Council by a specific deadline.
This announcement should be made at least 30 days prior to the deadline for
submission of applications and should be placed in the local newspaper,
posted at City Hall, on the website and placed in the City e-news (if timely).
Upon review of the Applications for Appointment, City Council will determine if
interviews shall be conducted. If Council desires, interviews will be conducted
prior to a City Council meeting, which may be subject to the Texas Open Meetings
Act or be conducted in Executive Session. If no applications are received or fewer
applications than open positions are received, the City Council may fill positions
from the floor or request the City Secretary to advertise the open position(s). In
the event of a vacancy other than an expiring term, the City Council may fill the
position by a majority vote of the City Council without advertising. The appointee
shall serve the unexpired term.
B. The candidates will be selected to fill the open positions no later than the
second City Council meeting after the deadline for application submission, in
the following manner:
a.If more than one position is to be filled, consider the appointment
for each position individually in the order selected by the Mayor, as
follows:
b.The Mayor shall open the floor for nominations and if there are no
nominations, the Mayor will call on each Councilmember for a
nomination.
City Council Rules of Procedure
Page 12 of 13
Revised June 18, 2013
c.Councilmembers or the Mayor may decline to make a nomination if
previous nominations are acceptable.
d.After each Councilmember has had an opportunity to make a
nomination or defer to make a nomination, the Mayor will take a
vote on the slate of nominees by asking each Councilmember to
state the name of the nominee that the Councilmember votes to
appoint to the position under consideration.
e.Return to Step b and repeat the process for the next position to be
filled until all positions are filled.
SECTION VIII.
MEMORIALS
8.1 Memorials. The following procedures are for honoring deceased current or
former City elected officials, sitting board, commission or committee members and
community volunteers.
A. Recognition of the death of a current or former City elected official. When
the City is notified of the death of a current or former elected official, flowers
or a plant will be sent to the memorial service, or a donation to an
organization specified by the family (in an amount not to exceed $50.00),
and a sympathy card will be sent to the family. A Memorial Proclamation,
honoring the official, will be sent to the memorial service or to the family.
The City Manager's Office will coordinate the donation of a book, in which
the official's name is inscribed on a bookplate inside of the book, to the
Colleyville Public Library, in an amount not to exceed $50.00. A letter from
the Library Director will notify the family of the book donation.
B. At the family’s request and with City Manager approval, members of the
Colleyville Police and Fire Department Honor Guard may attend the funeral
of a current or former City elected official as representatives of the City.
C. Recognition of the death of a sitting board, commission or committee
member. When the City is notified of the death of a sitting board,
commission or committee member, the City Manager’s Office will forward a
sympathy card to the family.
D. Recognition of the death of community volunteers. Due to the significant
number of community volunteers assisting a multitude of organizations
City Council Rules of Procedure
Page 13 of 13
Revised June 18, 2013
across the City of Colleyville, it will not be the practice of the City to
recognize these individuals in a formal capacity. During a City Council
meeting, elected officials may, at their discretion, verbally recognize the
efforts of these individuals and their service to Colleyville during the agenda
item for Announcements, Proclamations and Presentations.
8.2 Recognition by lowering of the United States Flag. The City is not at liberty
to proclaim the Flag of the United States be flown at half-staff in recognition of a
City official. Per the United States Code, only the President of the United States or
the State Governor can order the flag lowered to half-staff.
8.3 Use of City equipment and personnel. At no time will City equipment be
used to carry the casket or participate in the funeral procession of a deceased,
current or former City elected official, board, commission, committee member or
community volunteer. Exceptions to this rule may include City equipment
earmarked for use by community groups, such as the Citizen Fire Academy Alumni
Association Rehab Team and the Citizen Police Academy Alumni Association
Citizens on Patrol, where equipment use for a group member’s funeral may be
authorized by the Department Director.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-6 Agenda Date 08/18/2015
Type Pre Council
Department City Manager
Title
Discussion of the Quarterly Performance Management Report
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
B5- Use the Strategy Map to ensure that the focus stays on those programs and
services identified as priorities by the community
Explanation
The purpose of this item is to report on performance of the programs and services
identified in the City's strategy map (attached) and the general operations of the City
through the use of performance measures. The performance measures presented are
the scorecard by which key performance indicators are measured, and ultimately, how
performance with respect to the four focus areas identified as the City Council's
priorities is assessed.
In addition to performance measures, additional metrics called vital statistics
are included in the report. Performance measures are measures of efficiency or
effectiveness and represent outcomes that can be directly influenced by staff. Vital
statistics represent data that is important to track for overall understanding of how a
program is performing and for decision making, but is not necessarily a reflection of
efficiency or effectiveness, and is not something that staff has significant control
over. The presentation of both performance measures and vital statistics provides
a well-rounded look at performance and trends in programs and services, while also
furthering the City's efforts of accountability and transparency to those we serve.
The attached spreadsheet includes the third quarter of actual data from FY 2015,
reflected in the FY 2015 YTD (year-to-date) column. For performance measures,
the FY 2015 YTD numbers are compared to the FY 2015 target that was established by
the responsible department and are color coded as listed below. Vital statistics do not
have a FY 2015 target and are therefore not color coded, as those metrics represent
information that is important to track, but are not necessarily appropriate to set
targets for.
Gray - Data not available at this time
City Council Agenda Briefing
City of Colleyville Page 2
Green - Performance expected to meet or exceeded the target
Yellow - Performance expected to be near the target, but not meet it
Red - Performance not expected to meet the target, or come close to meeting it
A dashboard report is also included and offers a more visual presentation of highlighted
performance measures and vital statistics. Each quarter, the dashboard report
will highlight metrics related to one of the four focus areas from the City's
strategy map, and will include charts and graphs depicting selected performance
measures and vital statistics that are tied to that particular focus area.
All performance measures will be regularly evaluated to ensure they continue to
appropriately measure the effectiveness of City services and will be updated as
necessary. Staff will also continue to track and include vital statistics in performance
management reports to provide the additional information that is necessary for
informed decision making.
Attachments
1.FY 2015 Q3 Performance Management Report
2.FY 2015 Q3 Dashboard
3.Strategy Map
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target FY 2015 YTD
Percentage of code violations located
proactively Code Enforcement Neighborhoods 56%62%69%80%≥ 50%69%
Number of cases successfully resolved Criminal
Investigations Core Service N/A N/A N/A 614 ≥ 400 525
Percentage of UCR Part 1 Crimes cleared Criminal
Investigations Core Service 47%28%20%30%≥ 30%33%
Percentage of crime victims contacted by
investigators within 3 days
Criminal
Investigations Core Service 92%95%92%98%≥ 95%100%
Number of UCR Part 1 Crimes Police
Administration Neighborhoods 201 199 175 160 ≤ 180 113
Average Priority 1 response time (call
dispatch to arrival)Police Patrol Core Service 4:30 4:12 4:11 4:03 ≤ 5:00 3:11
Fire/Ambulance response in under six
minutes (call dispatch to arrival)EMS Operations Core Service 84%83%85%82%≥ 85%81%
Percentage of plans reviewed within 48
hours
Fire Prevention /
Investigations Core Service 99%97%100%100%≥ 98%99%
Percentage of fire investigations cleared
within 30 days
Fire Prevention /
Investigations Core Service 100%100%100%100%≥ 95%100%
Percentage of inspections performed
within 48 hours of request
Fire Prevention /
Investigations Core Service 98%97%100%100%≥ 95%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Injury accidents per 1,000 population Police Patrol Core Service 1.5 2.2 0.75 0.7 0.72
Number of self-initiated calls for service
(proactive, community policing)Police Patrol Neighborhoods 18,396 40,324 54,231 50,897 32,308
Total number of outstanding warrants in
system since 1/1/03 Warrant Officer Core Service 4,555 4,170 3,971 4,056 3,475
Number of warrants served Warrant Officer Core Service 3,933 7,190 1,452 2,767 1,858
Fire Related Responses Fire Operations Core Service N/A N/A 381 500 403
Service Related Responses Fire Operations Core Service N/A N/A 357 127 119
EMS Related Responses EMS Operations Core Service N/A N/A 829 950 731
Ambulance billing revenue EMS Operations Sust. Gov't $307,000 $322,000 $323,672 $399,312 $259,607
Percentage of billed services recovered EMS Operations Sust. Gov't 35%30%30%32%28%
Total number of volunteer hours from
CFAAA and Rehab Team Fire Administration Core Service N/A N/A 900 418.5 425.5
Community Fire Prevention Events Fire Prevention /
Operations Core Service N/A N/A N/A 116 92
Average hours of training per employee Fire Operations Core Service 195 205 160.9 160.99 81.59
PUBLIC SAFETY
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target FY 2015 YTD
Percentage of residential plan reviews
completed in five days or less Building Inspection Eco. Dev.New
Measure
New
Measure 21%41%≥ 75%69%
Percentage of commercial plan reviews
completed in ten days or less Building Inspection Eco. Dev.New
Measure
New
Measure 44%55%≥ 75%73%
Percentage of inspections performed within
24 hours Building Inspection Core Service 96%93%97%98%≥ 95%99%
Percent of online department survey
respondents satisfied with overall service
Planning and
Zoning/Building
Inspection
Core Service New
Measure
New
Measure 89%98%= 100%100%
Average percentage occupancy of retail and
office spaces
Economic
Development Eco. Dev.87%/87%88%/89%90%/89%90%/90%≥ 90%/89%94%/88%
Percent of zoning case approvals consistent
with Master Plan
Planning and
Zoning
Neighbor-
hoods
New
Measure
New
Measure 94%100%= 100%71%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Number of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.79 65 75 112 38
Value of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.$13M $11.7M $9.44 M $16.59M $3.26M
Fees generated from commercial
remodel/add-alter permits
Economic
Development Eco. Dev.$138,276 $101,000 $106,290 $169,916 $50,317
Fees generated from new commercial
building permits
Economic
Development Eco. Dev.$109,097 $225,000 $128,535 $162,080 $219,237
Number of new commercial building permits Economic
Development Eco. Dev.7 8 6 7 6
Value of new commercial building permits Economic
Development Eco. Dev.$4.0M $12.9M $3.48M $7.71M $9.02M
General Fund Sales Tax Revenue Economic
Development Eco. Dev.$2.64M $2.86M $3.07M $3.35M $2.44M
Number of Inspections Performed Building Inspection Eco. Dev.6,829 8,780 6,832 4,621 4,966
DEVELOPMENT
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percentage of revenue recovery
(including donations) for athletic
program
Athletic Field
Maintenance Core Service N/A N/A 12%12%≥ 12%20%
Percentage of park inspections meeting
standards Park Maintenance Core Service 85%85%87%80%≥ 85%95%
Percentage of library materials requests
filled within 30 days Library Services Core Service 77%83%86%96%≥ 80%93%
Percentage of library patrons who come
to the library looking for items and find
them
Library Services Core Service 75%82%79%80%≥ 80%81%
Children’s program attendance Library Services Core Service 12,003 17,145 21,955 18,363 ≥ 18,000 13,843
Adult and teen program attendance Library Services Core Service 426 809 910 795 ≥ 750 538
Children’s summer reading program
participation Library Services Core Service 1,010 1,054 1,182 1,188 ≥ 1,100 987
Adult and teen summer reading
program participation Library Services Core Service 134 106 118 114 ≥ 110 84
Library patron visits Library Services Core Service 104,276 104,268 123,211 134,314 ≥ 120,000 87,898
Reference Completion Rate Library Services Core Service 36,036 39,799 35,048 34,073 ≥ 35,000 15,936
Circulation of the library materials
collection Library Services Core Service 235,238 244,613 250,737 234,667 ≥ 235,000 164,061
Percentage of offered classes/programs
held Recreation Sust. Gov't 48%60%65%71%≥ 60%71%
Number of participants Senior Center Core Service 1,384 1,500 1,751 3,734 ≥ 1,500 3,086
Percentage of resident membership
visits Senior Center Sust. Gov't 54%55%58%60%≥ 60%60%
Percentage of cost recovery Colleyville Center Sust. Gov't 78%70%66%81%≥ 70%80%
Percentage of customer satisfaction
ratings of “excellent”Colleyville Center Core Service 98%98%96.3%96.4%≥ 94%95.8%
Revenue generated from bookings Colleyville Center Sust. Gov't $245,749 $240,000 $246,797 $230,793 ≥ $256,000 $181,124
Number of events held Colleyville Center Sust. Gov't 410 420 386 412 ≥ 420 298
LEISURE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Percentage of Colleyville households
with at least one active library card
holder
Library Services Core Service 50%55%50%50%50%
Library materials collection size Library Services Core Service 62,997 65,740 69,736 74,525 76,418
Number of staff hours dedicated to
athletic field maintenance and game
preparation
Athletic Field
Maintenance Core Service N/A 4,725 4,884 3,697 2,738
Number of youth sports participants Athletic Field
Maintenance Core Service 4,774 4,750 4,063 4,315 4,434
Percentage of non-resident youth sports
participants
Athletic Field
Maintenance Sust. Gov't 51%51%49%52%52%
Value of donations Park Maintenance Sust. Gov't $2,429 $2,000 $86,118 $1,460 $2,095
Number of classes/programs offered Senior Center Core Service 150 120 151 212 152
Average membership visits per month Senior Center Core Service 560 500 534 544 758
Number of Metroport Meals on Wheels
participants Senior Center Core Service New
Measure 1,800 1,727 1,607 1,323
Percentage of Meals on Wheels
participants who are residents Senior Center Core Service New
Measure 50%52%49%48%
Percentage of resident class participants Recreation Sust. Gov't 59%60%49%42%45%
Percentage of events generating
economic impact for local business Colleyville Center Eco. Dev.57%55%57%59%59%
Percent of total events held:
Colleyville residents Colleyville Center Sust. Gov't N/A N/A 9%10%13%
Percent of total events held:
Non-residents Colleyville Center Sust. Gov't N/A N/A 41%36%24%
Percent of total events held:
Non-profits Colleyville Center Sust. Gov't N/A N/A 44%47%55%
Percent of total events held:
City departments Colleyville Center Sust. Gov't N/A N/A 6%7%8%
Vi
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LEISURE CONTINUED
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percent of internal customers
satisfied with facility environment Building Services Sust. Gov't N/A 98%89%84%≥ 98%Annual
Measure
Percentage of work orders
responded to within one business
day
Building Services Sust. Gov't 98%99%78%51%≥ 90%80%
Percent of scheduled lane miles of
public streets swept
Stormwater
Management Core Service New
Measure 94%98%99%≥ 98%99%
Percent of storm drain inlets
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure 20%≥ 50%Annual
Measure
Percentage of storm sewer lines
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure <1%≥ 20%Annual
Measure
Meter reading accuracy Utility Support Core Service 99%98%99%99%≥ 98%98%
Percentage of total waste water
lines cleaned annually
Waste Water
Collection Core Service 63%88%93%78%≥ 95%Annual
Measure
Percentage of water valves
exercised Water Distribution Core Service New
Measure
New
Measure
New
Measure 12%≥ 20%Annual
Measure
Percentage of monthly water
samples testing negative for
coloform bacteria
Water Distribution Core Service 99.98%100.00%99.36%99%= 100%97%
Percent of street and traffic signs
replaced Street Maintenance Neighborhoods New
Measure 8%12%15%≥ 10%Annual
Measure
Percentage of pavement markings
renewed Street Maintenance Neighborhoods New
Measure
New
Measure
New
Measure 20%≥ 20%Annual
Measure
Lane miles of unimproved streets Engineering Services Neighborhoods 71.32 71.32 71.32 65.61 ≤ 65.6 Annual
Measure
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Percentage of fleet time available Fleet Maintenance Sust. Gov't New
Measure 98%98%98%99%
Ratio of scheduled maintenance to
unscheduled repairs Building Services Sust. Gov't 80%77%68%41%65%
Number of infrastructure repairs
needed within two- year
maintenance bond period
Engineering Services Core Service 1 0 0 0 0
Value of newly-constructed public
infrastructure in place Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure $5.82M $12.8M
Percentage of contstruction time
with City staff present Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure 18%23%
Percentage of time preventative
maintenance is completed on
schedule
Fleet Maintenance Sust. Gov't New
Measure
New
Measure
New
Measure 95%96%
Water loss ratio Water Distribution Core Service 3.17%4.50%4.33%4.34%Annual
Measure
PUBLIC WORKS
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
City-initiated news leads Communications Core Service 32 40 31 23 ≥ 25 21
Responses to media inquires within 1 hour Communications Core Service 95%95%96%96%≥ 95%89%
Number of public information campaigns Communications Core Service 9 8 6 4 ≥ 8 6
Coverage in print, broadcast,
online/associated media value Communications Core Service $92,998 $130,000 $82,650 $94,976 ≥ $90,000 $102,000
Colleyvilleclosebuy.com and app visitors per
month
Communications/
Marketing Eco. Dev.478 500 303 442 ≥ 550 605
CloseBuy.com business exposures per
quarter (includes internet search engine
visits)
Communications/
Marketing Eco. Dev.N/A 95,000 144,911 447,598 ≥ 125,000 955,569
CloseBuy.com business directory queries per
quarter
Communications/
Marketing Eco. Dev.N/A 1,000 1,409 5,787 ≥ 1,500 9,488
Number of complaints regarding trash or
recycling services
Solid Waste and
Recycling Core Service 124 149 132 104 ≤ 150 80
Percentage of board, commission, and
committee members that have completed
Texas Open Meeting Act training
City Secretary Sust. Gov't < 50%< 50%< 50%89%= 100%94%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
YTD
Tax rate per hundred dollars of valuation City Council Sust. Gov't $0.3559 $0.3559 $0.3559 $0.3559 $0.3559
Average pounds recycling per home/per
collection
Solid Waste and
Recycling Core Service 9.2 12.2 11.5 11.9 10.84
Number of household hazardous waste
collections (at Fort Worth ECC and Clean
Sweep event)
Solid Waste and
Recycling Core Service 486 524 572 553 506
Visits to Colleyville.com Communications Core Service 235,217 260,000 300,605 318,759 240,897
E-newsletter subscribers Communications Core Service 1,064 1,300 1,679 2,621 2,842
Number of public information requests City Secretary Core Service 147 196 217 260 225
Number of citizen survey responses City Manager's Office Sust. Gov't N/A 1,665 N/A 1,323 N/A
ADMINISTRATION
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percent of requisitions converted to
purchase orders in < 3 days Finance Sust. Gov't N/A 100%99%99%≥ 99%≥ 99%
Number of audit adjustments in
period 13 closing Finance Sust. Gov't 20 14 12 10 ≤ 12 Annual
Measure
Level of Texas Comptroller Circle of
Leadership Award (for transparency
in reporting)
Finance Sust. Gov't N/A N/A Silver Silver Silver Silver
Percentage warrants issued within
10 day (formerly 8 day) period after
due date or court date
Municipal Court Core Service New
Measure
New
Measure
New
Measure 97%≥ 97%99%
Billing accuracy rate Utility Billing Core Service 99.0%98.3%99.0%98.6%≥ 99.5%97.0%
Percentage of service orders closed
out on time Utility Billing Core Service 100%100%100%100%= 100%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
YTD
Percent of ACH payments to total
accounts payable Finance Sust. Gov't New
Measure
New
Measure
New
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Number of citations filed per FTE Municipal Court Core Service 3,900 4,000 4,268 4,610 3,362
Number of bench trials vs. jury trials
set Municipal Court Core Service New
Measure
New
Measure
New
Measure 67 / 44 36 / 11
Percentage of automatic draft
customers/total customers Utility Billing Core Service 13%15%15%19%18%
Percentage of customers paying
before cutoff Utility Billing Core Service 97%97%97%97%95%
Uncollectible accounts written off at
year end (water & sewer)Utility Billing Core Service N/A $34,628 $30,500 $26,080 Annual
Measure
FINANCE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percentage turnover
(per fiscal year)Human Resources Sust. Gov't 15%12%22%15.00%≤ 10%12.50%
Percentage of annual performance
evaluations completed on time Human Resources Sust. Gov't New
Measure 36%25%98%≥ 90%73%
Percentage of employees who
participate in wellness program Human Resources Sust. Gov't New
Measure 80%78%86%≥ 80%85%
Workers' compensation experience
modification factor (actual losses
compared to expected losses)
Human Resources Sust. Gov't New
Measure
New
Measure 0.48 0.45 ≤ 0.85 0.83
Medical and pharmacy loss ratio (paid
claims divided by premiums)Human Resources Sust. Gov't New
Measure
New
Measure 66%75.8%≤ 85%87.4%
Percentage of product requests
completed on time
Graphical
Information Services
(GIS)
Sust. Gov't 98%90%82%87.88%≥ 85%91.37%
Percentage of address responded to
within 30 days
Graphical
Information Services
(GIS)
Sust. Gov't 100%96%64%89.13%≥ 90%100%
Percentage of broadcast uptime Network/Desktop
Services Sust. Gov't 98.65%99.99%99.82%99.86%≥ 99%99.84%
Percentage of work orders completed
on time
Network/Desktop
Services Sust. Gov't 86%80%87%78.00%≥ 95%85.30%
Percentage of network data and
telecommunications uptime
Network/Desktop
Services Sust. Gov't 99.84%99.99%99.83%99.73%≥ 99%99.74%
Percentage of IT work plan projects
completed on time
Network/Desktop
Services Sust. Gov't 80%80%100%96.88%= 100%100%
Percentage of data backup success Network/Desktop
Services Sust. Gov't 94%95%91%90.91%= 100%90.46%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
YTD
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Total number of equipment pieces
maintained by department
Network/Desktop
Services Sust. Gov't 410 430 419 569 569
INTERNAL SERVICES
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DASHBOARD R EPORT
P ERFORMANCE M EASURES & VITAL S TATISTICS
F ISCAL YEAR 2015 - QUARTER 3
S TRATEGY M AP C ONNECTION: CORE SERVIC E S
The metrics highlighted each quarter will focus on one of the four focus areas from Colleyville’s Strategy Map.
C OMMUNICATION TREND S
H OUSEHOLD H AZARD OUS WASTE C OLLECTIONS
P ERCENTAGE OF C OLLEYVILLE H OUSEHOLD S W ITH AT LEAST ONE ACTIV E L IBRARY C ARD HOLD ER
FY 13 FY 14 FY 15
YTD
Average Priority 1 response time 4:11 4:03 3:11
% of UCR Part 1 Crimes cleared 20% 30% 33%
Fire/Ambulance response in
under 6 minutes 85% 82% 81%
FY 12
4:12
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83%
FY 11
4:30
47%
84%
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-7 Agenda Date 08/18/2015
Type Pre Council
Department City Secretary
Title
Discussion of the August 18, 2015, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 08/18/2015
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated litigation
(Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy
McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S.
Newman v. City of Colleyville and City of Keller
Section 551.071 - Legal - Consultation with attorney regarding litigation - Village
Monticello Partners, LTD. v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.076 - Deliberate security personnel, devices, and audits
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-15-3896
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
AUGUST 18, 2015
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 18TH DAY OF AUGUST 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 08/18/2015
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
In recognition of service to a City committee
In recognition of Colleyville's featured business - Lisa Pritchett, owner, Lilium Floral
Design, LLC., 4800 Colleyville Boulevard - Mayor David Kelly and Economic
Development Director Marty Wieder
In recognition of the Police Department Explorer Team's 3rd Place in Traffic Accident
Investigation Scenario at the Texas Explorer State Competition - Mayor David Kelly
and Officer/Police Explorer Advisor Sandy Scott
Attachments
1.Recognition for service to a City Committee
In Recognition of Service to a City Committee
LINDA BARTON
Colleyville Events Steering Committee
2015
MARY LOU DOVE
Colleyville Events Steering Committee
2013-2015
SANDRA McINTOSH
Colleyville Events Steering Committee
2013-2015
RYAN MILAKOVICH
Colleyville Events Steering Committee
Colleyville Sidewalks Committee
2013-2015
WALT MILLS
Colleyville Events Steering Committee
2008-2015
AMY REDFEARN
Colleyville Events Steering Committee
2011-2015
CATHERINE TORREZ
Colleyville Events Steering Committee
Traffic Safety Advisory Committee
2014-2015
DEBRA MINEA
Senior Center Advisory Committee
2006-2015
CHARNA GRAY
Senior Center Advisory Committee
2012-2015
DONNA BERTRAM
Senior Center Advisory Committee
2013-2015
ANNA KING
Senior Center Advisory Committee
2012-2015
DENISE LaPOSTA
Senior Center Advisory Committee
2011-2015
MIKE LEATHERS
Senior Center Advisory Committee
2014-2015
MOLLY SKINNER
Senior Center Advisory Committee
2010-2015
SEAN BRYAN
Traffic Safety Advisory Committee
2011-2015
JOHN HINES
Traffic Safety Advisory Committee
2013-2015
JANET SUEDMEIER
Traffic Safety Advisory Committee
2011-2015
JEFF GROUND
Colleyville Sidewalks Committee
2012-2015
DEE KAMMERMAN
Colleyville Sidewalks Committee
2014-2015
JOY LEE
Colleyville Sidewalks Committee
2012-2015
AJIT PURANDARE
Colleyville Sidewalks Committee
2013-2015
RESOLUTION R-15-3897
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
AUGUST 18, 2015
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of July 21, 2015
b. Approval of the minutes of the City Council worksession of
July 28, 2015
c. Approval of a contract with Recreation Consultants of Texas
for the purchase and installation of a playground at Pleasant
Run Park, in an amount not to exceed $130,000, and
authorize the city manager to execute the contract
d. Approval of a contract with Castro Roofing, Inc., through
the TIPS/TAPS Cooperative Purchasing Program, in the
amount of $57,835.93, for repairs to Fire Station #3,
located at 312 McDonwell School Road, and authorize the
city manager to execute the agreement
e. Approval of the Second Amendment to City Secretary
Contract No. 44907 between the City of Colleyville and the
City of Fort Worth to extend participation in Fort Worth's
Household Hazardous Waste Collection Program through
Fiscal Year 2016, and authorize the city manager to execute
the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON
THIS THE 18TH DAY OF AUGUST 2015.
Resolution R-15-3897
Page 2 of 2
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, July 21, 2015 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on July 21, 2015, at 4:46 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert
Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Recreation
and Library Director Mary Rodne, Parks Manager James Hubbard, Community
Development Director Abra Nusser, Public Works Director Bob Lowry, Finance
Manager Karen Hines, Communications and Marketing Director Mona Gandy,
Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris
Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley
PC-1 Discussion and update about the Bedford Response Area of Colleyville
(BRAC)
Fire Chief Brian Riley presented this item and briefed the City Council.
Councilmember Short asked staff if the responses and calls from the previous slide
are the same thing. Chief Riley replied there is a slight difference, in that staff
looked at the calls that Bedford units made into the BRAC area. He stated if
Colleyville had to also respond into the BRAC area, those calls were not counted as
one in which Bedford responded to by themselves.
Mayor Kelly asked staff if Bedford will still be a part of the mutual aid agreement.
Chief Riley replied yes.
Mayor Kelly asked staff if the cities of Bedford and/or Hurst have been primary
back-up for medical assistance. Chief Riley replied it has been Bedford.
Councilmember Mogged asked staff where the back-up units from Bedford come
from. Chief Riley replied from Bedford’s Fire Station 2 on Martin Drive.
Councilmember Putnam asked Mayor Kelly if the payments ever changed. Mayor
Kelly replied no, even though the response area for Bedford was reduced.
City of Colleyville Page 2
City Council Minutes - DRAFT July 21, 2015
Mayor Pro Tem Taylor asked staff who will respond if the south end of town is
flooded by the creeks. Chief Riley replied Colleyville will respond, and will ask
Bedford for assistance through the mutual aid agreement.
Councilmember Putnam asked staff if the mutual aid agreement will not be viewed
differently with the removal of revenue through the BRAC contract. Chief Riley
replied at this time, staff has not noticed a change.
Councilmember Mogged asked staff if there is a bond associated with the contract.
Mayor Kelly replied it was a payment for services for the southern part of the City,
but as it was reduced, there were no considerations given to reduce those
payments. He stated the mutual aid agreements are still in place.
Mayor Pro Tem Taylor stated it appears that we have not needed this contract for
several years, since we have a good mutual aid agreement with all neighboring
cities.
Mayor Pro Tem Taylor asked staff if they want to extend this agreement. Chief
Riley replied City Council has that option. Mayor Pro Tem Taylor stated being in
favor of not extending the contract.
Mayor Kelly stated the City approached Bedford about getting out of the contract,
but because there was not an “escape” clause, Bedford was not willing to let us
out of the contract.
Councilmember Coplen asked where the funds will go once the contract is no
longer being used. Mayor Kelly stated about five or six years ago, these funds
were slated to be used toward fire personnel.
Councilmember Short asked staff if that dollar amount is needed for firefighters.
Mayor Kelly stated it has been coming out of the General Fund, but now these
funds can be slated for fire personnel so the General Fund can now be used toward
other projects.
Councilmember Wollin asked staff if a formal resolution needs to be approved to
terminate this agreement, or will a courtesy notice be sufficient. City Manager
Jennifer Fadden replied she did not believe the contract states a formal City
Council resolution is necessary.
Councilmember Putnam asked staff if Bedford knows why we are doing this. Mayor
Kelly replied Bedford had been notified that Colleyville would not be looking to
extend the contract.
Mayor Pro Tem Taylor stated these funds have been slated to offset other
expenses.
City of Colleyville Page 3
City Council Minutes - DRAFT July 21, 2015
PC-2 Discussion and update on the SH26/Colleyville Boulevard Construction
Project
Public Works Director Bob Lowry presented this item and briefed the City Council.
Councilmember Mogged asked staff if the contract incentives and penalty fines are
based on substantial completion. Director Lowry replied yes, that is the driving
force. He explained the liquidated damage is $1,400 a day and the dis-incentive
for not meeting the date of June 10, is $2,000 a day. He stated as of July 25, the
contractor will have been assessed $46,000 in liquidated damages and $89,000 in
dis-incentives. He stated this will continue at the rate of $3,400 a day until they
meet substantial completion.
Mayor Kelly stated the trail seems expensive. Director Lowry replied the charge for
concrete is actually reasonable, and the original cost was at $150,000.
Mayor Pro Tem Taylor asked staff if the original bid had the trail in it. Director
Lowry replied no.
Mayor Pro Tem Taylor stated he believed the trail was in the original plans.
Director Lowry replied the construction of the trail was not in the original contract.
He stated it was a known fact there was going to be a trail there; however, the bid
TxDOT awarded in 2010 did not include the trail cost in the plans. He stated the
trail was designed, and then once the plans were complete TxDOT was given those
plans to negotiate the change order to pay for the construction of the trail.
Mayor Pro Tem Taylor stated he believed the trail was included in the
enhancements. Director Lowry stated the enhancements included in the original
planning agreement were powder coated signal poles, the back-lit street name
signs, and colored stamped concrete on the bridge and crosswalks.
Mayor Pro Tem Taylor stated for $5,000,000 he thought the trail was included.
Mayor Kelly stated originally TxDOT was going to construct the roadway and then
the Cotton Belt Trail would be constructed. He stated he believed with the change
order, the cost would be better.
Mayor Pro Tem Taylor asked staff if the trees are representative of what is
currently located on the property at 6950 Colleyville Boulevard. Director Lowry
replied yes, fairly, and staff will ensure trees are not cut down for the trail.
Mayor Pro Tem Taylor asked staff if there is a drop off at the back of the curb.
Director Lowry replied there will be a two foot clear zone, then it will slope down
safely.
City of Colleyville Page 4
City Council Minutes - DRAFT July 21, 2015
Mayor Pro Tem Taylor stated he believes people will walk on the grass versus
using the trail. Mayor Kelly suggested having a barrier, of some sort, to prevent
pedestrians from walking on the grass versus the trail.
Councilmember Short asked staff if retaining walls are necessary. Director Lowry
replied not sure how fast bikers will travel on the trail, but this is just a preliminary
design.
Councilmember Mogged asked staff if landscaping will be included in the
pedestrian walkway, adjacent to the roadway, from the bridge to 6950 Colleyville
Boulevard. Director Lowry replied yes.
Mayor Kelly asked staff if the pedestrian railing was offered by TxDOT for the
bridge. Director Lowry replied yes, at one time they did; however, the railing is not
crash resistant for an automobile and TxDOT will not allow it on the bridge.
Councilmember Mogged stated the railing is just to keep pedestrians from getting
onto the highway. Director Lowry concurred.
Mayor Kelly stated having concerns about pedestrians on the bridge, but TxDOT
states this meets the state highway standards.
Mayor Pro Tem Taylor asked staff if this railing would be on each end of the
bridge. Director Lowry replied it would only be on Colleyville’s end of the bridge
because Grapevine does not want to have it. Mayor Kelly stated the railing would
be in the landscaping.
Mayor Pro Tem Taylor asked staff how far from the back of the curb does it have
to be. Director Lowry replied 18 inches from the back of the curb; however, there
is a new standard of 48 inches and with this, the railing would have to be mounted
to the trail.
Councilmember Short stated the railing has no functionality.
Councilmembers concurred the railing is not necessary. Director Lowry stated he
would inform TxDOT.
Mayor Pro Tem Taylor stated having concerns if this current contractor bids for the
next phase of this project. He asked staff if the new employee will be responsible
for this project. Director Lowry replied he and City Engineer Jeremy Hutt have
been more involved with the project from the final part of the design, and Teague,
Nall & Perkins have been very responsive. Mayor Kelly stated staff was not allowed
to review Phase I plans; however, we will be looking at the next phases, especially
since, in the end, we will have the roadway. Mayor Pro Tem Taylor stated it will
be important to have the right person oversee the project. City Manager Jennifer
City of Colleyville Page 5
City Council Minutes - DRAFT July 21, 2015
Fadden stated TxDOT will need to be receptive to Colleyville staff in working with
them.
Councilmember Mogged asked staff what is the recommendation to take
advantage of the available resources, to best support and move forward at a good
pace, and be completed with the right result. Director Lowry stated regular
updates are helpful. He stated there are several different methodologies to bid the
project, and the key will be in getting the larger construction companies to actually
bid the project for TxDOT.
Mayor Pro Tem Taylor asked staff if we need to consider the timeframes in the
agreement, such as extended construction hours to help move the project along
faster. Mayor Kelly stated he would like a hard and fast end date for the project.
Mayor Kelly stated it is important for TxDOT to understand 80 percent of the funds
for this project were local and county funds, not federal funds. He stated he
believed people would be upset if, at the end of the project, the contractor is given
anything during the settlement of the contract. Director Lowry stated the project is
currently over the budgeted amount by over $1.2 million.
Mayor Pro Tem Taylor asked staff if the cost overruns offset the penalties. Director
Lowry replied yes.
Mayor Kelly asked staff if the cost overruns have been relative to the bridge. He
stated Colleyville should not be hit for those costs, especially since those changes
were done afterward. Director Lowry replied after the project is complete, a
project audit will be completed, to see if any refunds are necessary. He added
Colleyville was capped and could not be asked for more funding.
Councilmember Short stated he does not believe Colleyville will get anything
refunded. Mayor Kelly stated the bridge overruns should not be considered into
our cost overrun, because TxDOT changed their mind at the state level.
Councilmember Short suggested bringing a rendering of the intersection or some
of the features of the bridge. Mayor Kelly stated the new intersections should
emulate the completed intersection.
City Manager Jennifer Fadden stated City Council can send their ideas, in terms of
lighting fixtures, to her.
Mayor Pro Tem Taylor stated he would like 3D renderings. Councilmember Short
concurred and stated pictures help to understand the design.
Councilmember Mogged asked staff when an update for Phase II would be
available. City Manager Jennifer Fadden replied the Phase II update will be given
at the next meeting.
City of Colleyville Page 6
City Council Minutes - DRAFT July 21, 2015
PC-3 Discussion of Pleasant Run Park improvements
Parks Manager James Hubbard presented this item and briefed the City Council.
Patrick Dunagan, President of the Colleyville Soccer Association, was also present
to answer any questions.
Councilmember Putnam asked staff if the fields are back into competition level
fielding. Manager Hubbard stated the rain was a significant factor, as well
partnering with Growing Innovations and using their techniques has greatly
enhanced the fields.
Mayor Kelly stated it is difficult to maintain a competition field which requires
heavily watering to maintain grass when drought conditions are in place.
Councilmember Putnam asked staff if over seeded grass needs more water.
Manager Hubbard replied it requires more water, especially in the implementation
period of germination for 14 days.
Councilmember Coplen asked staff if the baseball fields are over seeded. Manager
Hubbard replied the baseball fields have been over seeded historically; however, it
has not been over seeded during these years in which the soccer complex was not.
Councilmember Putnam asked staff if it was for the same drought reasons.
Manager Hubbard replied drought management and rye grass provides a benefit to
soccer in terms of the wear. He stated for baseball, the wear patterns are so
spread since players are in different locations or may stand in different locations
each time.
Councilmember Mogged asked staff about the lighting and fencing replacement.
Manager Hubbard replied not having estimates for the lighting; however, the
fencing would be approximately $40,000.
Councilmember Putnam asked staff if this will fix lighting for the practice fields, or
just improve the lighting on the practice fields where lighting currently exists.
Manager Hubbard replied existing lighting; however, it may be good to consider all
lighting. He stated the probable cost of the lighting will not be considered in the
scope of the proposed $15,000 for the engineered construction documents
received.
Councilmember Wollin asked staff if there are any select teams using the practice
fields. Manager Hubbard replied yes, the fields are rented to not conflict with
Colleyville Soccer Association.
Councilmember Coplen asked staff when the last time the fields were graded.
Manager Hubbard replied not knowing.
City of Colleyville Page 7
City Council Minutes - DRAFT July 21, 2015
Mayor Kelly stated one item to be discussed is whether or not it is the
responsibility of Colleyville to provide practice fields for teams versus Colleyville
providing the competition fields.
Councilmember Mogged asked Mayor Kelly if funds were raised for practice fields
for baseball. Mayor Kelly replied they raised funds for batting cages.
Councilmember Short asked Mayor Kelly if we have no other practice facilities for
baseball. Mayor Kelly replied Colleyville has Reagan Park.
Councilmember Putnam asked Mayor Kelly what would be done with the property
otherwise. Mayor Kelly stated the soccer association could take over the practice
fields for maybe $1 a year.
Councilmember Putnam asked Mayor Kelly if more game fields are needed. Mayor
Kelly replied the competition fields have been limited to games only, and no
practice. He added the game fields could be opened up for practice; however it will
lessen the quality of the field. Councilmember Coplen stated if more game fields
are need, these fields could be used for games.
Mayor Pro Tem Taylor asked staff if the program has grown to have this need from
previous year’s participation. Manager Hubbard replied the numbers have
remained flat-lined, except for the interest sparked after the World Cup.
Councilmember Putnam asked staff if this is the number one participatory sport in
Colleyville. City Manager Jennifer Fadden replied when adding baseball and softball
together, they compare with the number of soccer participants.
Mayor Pro Tem Taylor stated there is no data to support the need. Manager
Hubbard replied there will be no more acreage available to provide more fields.
The only options may be to extend the hours for practice time and provide more
lighting.
Councilmember Putnam stated by improving our park facility for the number one
participatory sport is a clear benefit. Councilmember Coplen agreed, and stated
the practice fields are in horrible shape. Councilmember Short stated it has been
really tough on the turf with the drought having been in place for the last three
years. Councilmember Coplen stated the fields need to be graded.
Mayor Pro Tem Taylor stated being open to this, but he would like the data to
support it.
Councilmember Mogged asked staff if the data would be hard to obtain. Manager
Hubbard replied no. Councilmember Putnam stated he would like the data
compared against the soccer participation numbers.
City of Colleyville Page 8
City Council Minutes - DRAFT July 21, 2015
Mayor Pro Tem Taylor stated if the trend is up, then long term, the fields need to
be graded correctly, and practice fields need to remain for practice. He stated
people brag about our competition fields.
Councilmember Mogged stated it is important to look at the issues for the long
term. Mr. Dunagan stated the soccer association has tried to come up with a plan
to improve the lighting.
Councilmember Coplen stated it will be necessary to take into consideration, with
the funding options, to include the willingness of the soccer association to donate
$8,000 annually.
Mayor Kelly stated something to discuss is whether or not the practice fields need
to be underground irrigated. Councilmember Coplen stated the fields need to be
smooth. Mayor Kelly stated that does not mean they would need to be competition
level fields.
Mayor Pro Tem Taylor stated he would like to master plan this project to look at
this long term. He believed it needs to stay at the practice level, but the fields
need to be safe. He stated irrigation and lighting need to be considered to be able
to utilize the entire property. He stated it should be open play for anyone,
especially during the off season.
Mayor Kelly stated if the playing regulations are going to change, with playing time
increased, it may be necessary to cap the number of participants to be able to
handle the number of games.
Councilmember Putnam asked staff if we have adequate game field capacity.
Mayor Kelly stated today we cover all the games at current levels; however, with
the rules changing, we may reach a maximum.
Councilmember Putnam stated if we are going to spend the money for the
redevelopment, maybe if there is a need, game field capacity may need to be
increased.
Mayor Pro Tem Taylor stated he would rather master plan this to do it right.
Councilmember Putnam asked staff if the expanded scope would just include the
lighting. Manager Hubbard replied lighting, and if the eastern half is improved as
well.
Councilmember Coplen stated it will be good to see all of it master planned. Mayor
Kelly stated it will help to know where the accommodations are made when the
rules change.
City of Colleyville Page 9
City Council Minutes - DRAFT July 21, 2015
Mayor Pro Tem Taylor stated a master plan helps with fundraising efforts.
Councilmember Putnam asked staff if the community wants this playground.
Mayor Kelly stated the parks master plan does include a playground at this park.
City Manager Jennifer Fadden stated this is the largest City park without
playground equipment. Mayor Kelly added there are also considerations of putting
a park in the baseball complex. Councilmember Short stated the public
involvement component of the survey indicated this as well. Councilmember Wollin
stated there are no other parks in this area.
Mayor Kelly stated when there are no games, this will be a highly used amenity for
the area.
Councilmember Coplen asked staff about the concerns from the soccer association
about the playground. Manager Hubbard replied the concern is the location,
relative to the supervision of children playing.
Councilmember Mogged stated that area seems to be appropriate due to the
sidewalk configuration.
Councilmembers concurred with moving forward with the proposed playground
equipment. Manager Hubbard replied it would be done between playing seasons.
Mayor Kelly recessed the Pre Council meeting at 6:44 p.m.
Mayor Kelly resumed the Pre Council meeting at 8:02 p.m.
PC-4 Discussion of potential amendments to Chapter 2 - Definitions and Chapter 5
- Tree Preservation of the Land Development Code
Community Development Director Abra Nusser presented this item and briefed the
City Council.
Mayor Pro Tem Taylor asked staff what does “minimal” mean. Director Nusser
replied this is a preview of the future updates, but staff will be proposing industry
standards later. Mayor Pro Tem Taylor stated the trees, which currently exist on
the property, should be taken into consideration. He stated minimal could be
based on caliper inch.
Mayor Kelly stated a tree canopy is 50 percent and may dictate the number of
trees preserved.
Mayor Pro Tem Taylor stated he would like to ensure all language is specific, but
defined so it can be understood by the average person. Director Nusser agreed.
City of Colleyville Page 10
City Council Minutes - DRAFT July 21, 2015
Mayor Kelly stated six inch caliper trees need to be evaluated to see if a viable
standard is six inches. Director Nusser agreed, and stated this is an example of a
substantive change.
Councilmember Wollin stated sometimes it takes time for trees to die from
damage done more recently, in other words, trees may not die right away.
Director Nusser agreed.
Councilmember Mogged stated these tree code problems have surfaced as these
regulations have been in place. He then asked staff if there is something more
modern that could be used. Director Nusser stated staff has not identified any
problems with the implementation of the content of the ordinance, mostly issues
customers have had with understanding the regulations. She added industry
standards evolve constantly.
Mayor Pro Tem Taylor asked staff about the genesis of this project. Director
Nusser replied the implementation of the new ordinance, and due diligence efforts
to apply during the development process to remain proactive.
Mayor Pro Tem Taylor asked if we are just dealing with tree preservation. Director
Nusser replied code amendments should be constant, but currently, this is the only
section staff is focusing on. City Manager Jennifer Fadden added with the adoption
of the comprehensive plan, a full amendment of the Land Development Code may
be necessary.
Mayor Pro Tem Taylor asked if Chapter 2 contains all of the definitions in the Land
Development Code. Director Nusser replied yes, but only tree related terms are
being evaluated, at this time.
Mayor Pro Tem Taylor asked staff about the target date for the comprehensive
plan. Director Nusser replied draft is currently under review with staff, and then
the Comprehensive Plan Advisory Committee will meet, and then it will be ready
for a public hearing, by the end of the year.
Mayor Kelly suggested staff look at the tree code relative to the commercial versus
residential sides. He stated currently the tree code may be too onerous on the
commercial side.
Mayor Pro Tem Taylor stated the ordinance should recognize limitations with tree
species. Director Nusser agreed.
Councilmember Short stated tree buffer versus underbrush coverage should be
considered as well.
Councilmember Short stated the ordinance should encourage good design.
Director Nusser agreed, and stated the native tree stand is a good example of this.
City of Colleyville Page 11
City Council Minutes - DRAFT July 21, 2015
Mayor Kelly suggested tree buffer versus vegetative buffer should be considered.
Councilmember Short agreed, words or terms should be defined.
PC-5 Discussion of compensation market study results and recommendations
Human Resources Director Rachel Huitt presented this item and briefed the City
Council.
Councilmember Mogged asked staff if there was a noticeable difference in the
public versus private sector. Director Huitt replied there was not. She stated the
actual study indicated all industries in Texas were coming in at 3.1 percent, with
the public sector coming in between 2.4 and 2.9 percent.
Councilmember Putnam asked staff how hard it is to get a more granular
comparison. He stated he has never seen how we compare to our peer cities.
Director Huitt replied she has spreadsheets for each position with surrounding
cities that she has composed manually. She stated it is difficult for her to get
private sector information, to help with the private sector component of
Colleyville’s compensation plan, because the private sector will not respond.
Councilmember Putnam stated he would like to see the benchmarks for our peer
cities. Mayor Kelly stated it has been shown in the past with firefighter and police
officer positions.
Mayor Pro Tem Taylor stated there is something wrong with the biggest difference
in the two options. He stated Option 2 is seven times more than Option 1. Director
Huitt replied the 46 people affected by Option 1, are the lowest paid, or entry
level, positions. She stated the actual increase amount is smaller for those entry
level positions. She added if increases are given across the board, the amount is
larger because of the director level, or top out, positions, or total payroll.
Mayor Pro Tem Taylor asked staff where we are going to be next year if we do not
do something about it. Director Huitt replied the advantage is having the merit
system in place. She stated the new hires are not eligible for the increase, so the
merit component is important to keep in place to keep people moving in the
ranges. City Manager Jennifer Fadden stated with the severe issues with
compression in the past, there were years where no funds were available for the
merit pool.
Mayor Pro Tem Taylor asked staff if 3.5 percent is spent on the merit or is 2.5
percent actually being spent. Director Huitt replied the pool is budgeted for
benefit, merit, and market.
Councilmember Putnam asked staff if the same population of employees, who
were moved up last year in their bands, are available for the 2.6 percent. City
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City Council Minutes - DRAFT July 21, 2015
Manager Jennifer Fadden replied yes, because those employees are still at the
bottom of their range.
Councilmember Putnam asked staff what number of employees are available for
both merit and market adjustment. Director Huitt replied 46 employees are
affected by the 2.6 move on the minimum, but not all can receive a merit because
they have not been here 12 months.
Councilmember Short asked staff if police and fire went to this banded system.
City Manager Jennifer Fadden explained in 2012, a police compression adjustment
was made which then spread them out in the existing pay ranges. She stated in
Fiscal Year 2014, there is a new pay range for police officers. She stated it was
done in two steps.
Councilmember Short asked staff if all employees are in this system. City Manager
Jennifer Fadden replied yes, and the annual merit helps to move people in their
range.
Mayor Pro Tem Taylor asked staff if the 2.6 percent budget is to accomplish these
moves. City Manager Jennifer Fadden replied yes.
Councilmember Putnam asked staff about the dollar amount for the aggregate for
last year. City Manager Jennifer Fadden replied it was six figures, around
$400,000, with last year being in the $70,000 range.
Mayor Pro Tem Taylor asked staff if the $20-50,000 cost is the comprehensive
study. Director Huitt replied yes.
Mayor Pro Tem Taylor asked staff if the same consultant will be updating their own
work. Director Huitt replied she would send this out for bid.
Mayor Pro Tem Taylor asked staff if the band system is working. City Manager
Jennifer Fadden stated the band system is working; however, it is difficult to keep
positions filled in some areas, such as development, primarily from a
compensation perspective.
Councilmember Short asked staff if the Gallup survey provided some input in how
things are working in the system. City Manager Jennifer Fadden replied not really.
Mayor Pro Tem Taylor asked if staff is bringing forward those positions to City
Council in which they are having a difficult time in filling. City Manager Jennifer
Fadden replied yes.
Mayor Pro Tem Taylor asked staff if the employees rate themselves, and then the
supervisor rates the employee. Director Huitt replied yes, and it is an opportunity
for the employee and the supervisor to meet about expectations.
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City Council Minutes - DRAFT July 21, 2015
Mayor Pro Tem Taylor asked staff if the improvement plan helps to set out
expectations. Director Huitt replied yes, if there are problems, the employee will
either correct their problems, or they will no longer be employed.
Councilmember Mogged stated an employee could get different assessments from
different supervisors; therefore, getting consistent evaluations could be
problematic. City Manager Jennifer Fadden stated the executive team looks at
every evaluation and if they are not consistent, the evaluation is sent back for
correction.
Councilmembers concurred with rolling out Option 1 in Fiscal Year 2016, and
budgeting for the comprehensive study.
City Manager Jennifer Fadden stated staff will provide peer cities’ benchmarked
information, not by positions, and in terms of adjustments.
Councilmember Putnam asked if there is a benefit analysis. City Manager Jennifer
Fadden explained there was one done recently, but a real quick survey could be
done with TMRS. Councilmember Putnam stated he did not want data to be
created, but anything staff has will be good.
Councilmember Coplen stated she would also like the data on the hard positions to
fill, in addition to the information provided to Councilmember Putnam.
Mayor Kelly adjourned the Pre Council meeting items at 9:11 p.m.
PC-6 Discussion of the July 21, 2015, City Council regular agenda items
There was no discussion of this item.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 7:31 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert
Hinton, Fire Chief Brian Riley, Human Resources Director Rachel Huitt, Economic
Development Director Marty Wieder, Recreation and Library Director Mary Rodne,
Parks Manager James Hubbard, Colleyville Center Manager Leslie Hill, Community
Development Director Abra Nusser, Public Works Director Bob Lowry, City
Engineer Jeremy Hutt, Finance Manager Karen Hines, Communications and
Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery,
City of Colleyville Page 14
City Council Minutes - DRAFT July 21, 2015
Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City
Secretary Amy Shelley
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Village Monticello Partners, LTD. v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 6:44 p.m. and reconvened at 6:45 p.m.
INVOCATION: Jackie Stratton, Colleyville Baha'i Community
PLEDGE OF ALLEGIANCE: Assistant City Attorney Ben Stool
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3890
This resolution was not needed.
City of Colleyville Page 15
City Council Minutes - DRAFT July 21, 2015
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Wollin announced the closing of the summer reading program and
encouraged everyone to attend the Summer Reading Grand Finale in the green
space in front of the Colleyville Public Library at 110 Main Street on Friday, July
31, 2015, from 5:30 to 8:30 p.m.
Presentation of a donation to Special Olympics Texas from the Colleyville Old
Tyme BBQ event - Doug Ray, Senior Development Director - Law
Enforcement Torch Run, Special Olympics Texas and Mayor David Kelly
Mayor David Kelly and Charlie and Faye Hall, Hall’s Grocery in Colleyville,
presented Doug Ray, Senior Development Director - Law Enforcement Torch Run,
Special Olympics Texas, with a check in the amount of $38,046.11, from the 2015
Old Tyme BBQ event.
Colby Bannister, Team USA athlete and representative of the 2011 World Summer
Games in Athens, Greece, Doug Ray, and Mayor David Kelly presented Charlie Hall
with the Coach Alfozono’s Unsung Hero Award.
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3891
4a Approval of the minutes of the regular City Council meeting of July 7,
2015
4b Approval of bid awards for medical insurance to Blue Cross Blue
Shield; dental insurance to UNUM; and third-party administration of
the flexible spending account and health reimbursement account to
Total Administrative Services Corporation, and authorize the city
manager to execute the agreements
4c Approval of a change order to the SH26 Reconstruction Project in the
amount of $109,204.67 for construction of the Cotton Belt Trail from
the bridge over Big Bear Creek to the south end of the retaining wall
on SH26, and authorize the city manager to execute the change order
Mayor Kelly read Resolution R-15-3891 in its entirety.
Mayor Kelly opened the public hearing at 7:49 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:49 p.m.
City of Colleyville Page 16
City Council Minutes - DRAFT July 21, 2015
Mayor Pro Tem Taylor made a motion to approve Resolution R-15-3891.
Councilmember Mogged seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-15-1961
Consideration of a zoning change from the R-40-Single Family
Residential zoning district to the R-20-Single Family Residential zoning
district on Lots 23A and 23D, Block 1, of the Westcoat Place Addition,
located at 5805 Bettinger Drive, Case ZC15-010
Mayor Kelly read the caption of Ordinance O-15-1961.
Mayor Kelly opened the public hearing at 7:50 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:50 p.m.
Councilmember Wollin made a motion to approve Ordinance O-15-1961.
Mayor Pro Tem Taylor seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-15-3892
Approval of a resolution dissolving the Colleyville Events Steering
Committee, Colleyville Sidewalks Committee, Senior Center Advisory
Committee, and Traffic Safety Advisory Committee
Mayor Kelly read Resolution R-15-3892 in its entirety.
City Secretary Amy Shelley presented this item and briefed City Council.
Mayor Kelly opened the public hearing at 7:54 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:54 p.m.
City of Colleyville Page 17
City Council Minutes - DRAFT July 21, 2015
Mayor Kelly made a motion to approve Resolution R-15-3892.
Councilmember Putnam seconded the motion.
Councilmember Short asked staff when the last time the committees met. City
Secretary Amy Shelley stated she did not have the information readily available.
Mayor Kelly added the Traffic Safety Advisory Committee had not met in 18
months or so. He stated the Sidewalk Committee has not met in over a year. He
stated appointments had not been made to some of these committees until it was
decided if the appointments were necessary. He stated the Colleyville Events
Steering Committee had been meeting, but the events had been set and there was
really no reason for them to meet. He stated the same thing holds true for the
Senior Center Advisory Committee. He stated residents are appointed, but they do
not meet. He stated these groups have met their purpose, but at any time, City
Council can bring them back, if necessary.
Councilmember Mogged stated these committees have fulfilled their mission or
purpose. He stated this is a good housekeeping to sunset groups that have fulfilled
their mission.
The motion to approve carried by the following vote:
Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There was no discussion of this item.
8. REPORTS
Planning and Zoning Commission Meeting Minutes - June 8, 2015
Monthly Financial Report - June 2015
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JULY 21,
2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3893
This resolution was not needed.
10. ADJOURNMENT
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City Council Minutes - DRAFT July 21, 2015
There being no further business before the City Council, Councilmember Coplen
moved to adjourn, and Mayor Kelly seconded the motion.
The motion carried with the following vote:
Aye: 7 - Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
18TH DAY OF AUGUST 2015.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, July 28, 2015 Executive Conference Room
Mayor David Kelly called the City Council Worksession to order on July 28, 2015,
at 6:01 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Parks Manager James Hubbard,
Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Communications and
Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery,
Information Systems Manager Chris Pena, and City Secretary Amy Shelley
2. PRESENTATION AND DISCUSSION
2a Presentation and discussion of the Glade Road project
City Engineer Jeremy Hutt presented this item and briefed the City Council. Chad
Gartner, Design Consultant, TranSystems was present to answer any questions.
Staff has identified the Glade Road Project in four phases: Phase 1=Bransford
Road to Manning Drive; Phase 2=Manning Drive to Pool Road; Phase 3=Pool Road
to Heritage Avenue; and Phase 4=the western City limits to Bransford Road.
Councilmember Putnam asked staff if design parameters could be established
within the design to work within the existing right-of-way. Engineer Hutt replied
yes, the guidance can be provided; however, one issue may be unplatted lots
which did not have right-of-way dedicated. He further explained some examples of
the guidance that could be given to the design consultant.
Councilmember Putnam asked staff about the consideration given to addressing
the blind spot at Prestwick Park. Engineer Hutt replied yes, and one thing that has
been considered is to off-set the turn lanes more to increase the site distance at
this intersection.
Councilmember Mogged asked staff about safety relative to the merge lanes at
Heritage Avenue and Glade Road. Engineer Hutt replied the short merge is
completely within traffic engineering design standards; however, it could be
eliminated or extended to Roberts Road to allow vehicles more time to merge.
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Councilmember Coplen stated the signage would need to be updated to
accommodate the change in the turning lanes. Engineer Hutt stated the signage
would be updated.
Councilmember Short stated with a barrier at Roberts Road, the length of the
merge lane will be shortened. Engineer Hutt stated the intent would be to get
vehicles to merge prior to Roberts Road.
Councilmember Putnam asked staff about the estimated cost savings with using
the existing curb along the south side from Pool Road to Heritage Avenue.
Engineer Hutt replied staff does not have the cost estimates based on design
parameters; however, the design consultant will use City Council’s guidance with
final design.
Mayor Kelly asked staff if the costs include the roadway portion within the city
limits of Hurst. Engineer Hutt replied yes, and an Interlocal Agreement with Hurst
may be necessary to share these costs.
Councilmember Putnam stated he did not believe Hurst was amenable to cost
sharing. Engineer Hutt replied Hurst was not interested in building Glade Road at
the time; however, the suggestion would be to eliminate the turn lane, if there is
not a safety concern, to reduce some of the costs.
Councilmember Putnam asked staff about the grand total of the Glade Road
project. Engineer Hutt replied approximately $21.5 million.
Councilmember Putnam asked staff about the full depth reclamation approach and
the amenity trade-off with this approach. Engineer Hutt explained the cost
comparison using the Reconstruction and Maintenance slide provided in the
presentation.
Councilmember Short asked staff if the Glade Road Comparison Chart compares
the amenities. Engineer Hutt replied there are no trail or drainage improvements
included.
Mayor Pro Tem Taylor stated full reconstruction would be the better option based
on the chart because of the long term maintenance options. Engineer Hutt
concurred.
Councilmember Mogged stated there are amenities not received during full depth
reclamation. Engineer Hutt replied correct; however, items can be added to full
depth reclamation if wanted.
Councilmember Putnam asked staff if there were any flooding issues during the
rains experienced in the spring in sections outlined in Phases 2 and 3. Assistant
City Manager/Director of Public Safety Mike Holder replied the intersection at
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City Council Minutes - DRAFT July 28, 2015
Riverwalk Drive and Glade Road had an issue with water, but no significant road
closures. Councilmember Mogged added there was water standing at sections
outlined in Phase 3, but the streets were not closed. Councilmember Coplen
concurred, and stated there was water coming across the grates, but no road
closures.
Mayor Kelly stated the phasing of the project is in place to pay cash for the
construction, rather than issue debt. Engineer Hutt replied correct, to use
available funding and no debt would be issued.
Mayor Kelly asked staff if they need anything additional from City Council relative
to Phase 1. Engineer Hutt replied not at this time since staff is still working with
the consultant on some of the design details. He explained staff will bring forward
Phase 1 final design.
Mayor Kelly asked staff about what is needed for the other phases of the project.
Engineer Hutt replied if the proposed phasing is approved, staff will incorporate it
into the Five-Year CIP. He added this includes several final designs for Phases 2, 3,
and 4, starting in FY 2016. He stated the scopes for design parameters would be
established, and if City Council chooses to expedite a particular phase, or slow
down a phase, staff can look at the funding scenarios to accomplish this.
Mayor Kelly asked staff if Glade Road would be closed for four months until the
Bluebonnet Drive at Glade Road intersection is complete. Engineer Hutt replied it
would be closed for an extended amount of uncertain time.
Mayor Kelly suggested moving Phase 3 ahead of Phase 2, as to ease the amount
of construction fatigue to the residents along these sections of roadway, especially
since SH26 construction will be taking place at the same time.
Councilmember Wollin concurred, and stated she believes Phase 3 is a higher
priority, given there are more accidents in this area.
Councilmember Short asked City Council if there might be an opportunity to
accelerate Phases 2 and 3, given the intersection at Bluebonnet Drive and Glade
Road would be closed. Mayor Kelly stated he believes the residents will not be
happy with continual construction.
Councilmember Coplen stated when sections of Phase 3 were done a few years
ago, the construction took longer than anticipated. Mayor Kelly stated the project
was managed by TxDOT. He stated the best way to manage the project, will be to
have some relief built into it.
Councilmember Coplen asked City Council if we can move forward with the design
of the roadway. Mayor Kelly replied yes, but he would like to try and minimize the
impact on the residents along the roadway.
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City Council Minutes - DRAFT July 28, 2015
Councilmember Mogged asked staff if there are options to do one side of the
roadway versus the other. Mr. Gartner replied it will depend on the shifting of the
alignment, and applying asphalt versus concrete.
Councilmember Mogged asked staff about mobilization and set-up between the
phases. Engineer Hutt replied the projects are large enough to be beneficial to
stand on their own. He stated staff did discuss combining Phases 2 and 3 in
coordination with SH26 construction, but there will not be any additional charges
for set-up. He added Phase 1 could be split into two sections, such as the
Bransford Road intersection be one, and the roundabout at Riverwalk Drive and
Glade Road being the next section.
Councilmember Coplen asked staff how that would work with the available
funding. Engineer Hutt replied it would work, since Phase 2 is set in 2018, but it
could be moved into 2017, with the remainder of Phase 1.
Mayor Pro Tem Taylor stated every home is going to have ingress/egress issues.
He stated once you get past the construction, you are happy with the end result.
Mayor Kelly stated there are no other road closures with any of the other phases
of construction, with no good alternative routes to the commercial corridor. He
stated he thought some relief to the residents might be necessary.
Councilmember Wollin asked staff about how this phasing will coincide with the
SH26 phasing. Engineer Hutt replied staff expects the SH26 project to let in
December 2016. Mayor Kelly stated at similar times; however, we do not know if
we will start on the north or south end of SH26.
Councilmember Wollin stated having concerns about the passage of emergency
vehicles.
Councilmember Mogged asked staff about the splitting of the phases relative to
the SH26 project. Engineer Hutt replied Phase 1 does have the natural option to
be split, given the roundabouts at Bransford Road and Riverwalk Drive.
Mayor Kelly asked staff if there are minimal improvements from Bransford to
SH26. Engineer Hutt replied correct.
Mayor Kelly asked staff if the staging could be done for the start of the Bransford
Road roundabout, and the lowering of the roadway at Bluebonnet Drive and Glade
Road. Engineer Hutt replied it almost lends itself as two projects.
Mayor Pro Tem Taylor stated it appears assumptions are being made about
phasing. Mayor Kelly stated the most recent example is the Pleasant Run Road
project. Engineer Hutt replied the struggle is that the project is to construct a two-
City of Colleyville Page 5
City Council Minutes - DRAFT July 28, 2015
lane roadway within a two-lane roadway, while trying to accommodate drainage
under the roadway to minimize right-of-way impacts. He stated there is not
enough roadway width to accommodate maintaining two lanes of traffic while
constructing the roadway.
Mayor Pro Tem Taylor stated there are sections of the roadway in which the
project would not have to be completed at one time. He stated a final design will
show how the project will affect the residents. He stated the greatest concern of
hazard is in Phase 2, primarily between Montclair Drive and Bluebonnet Drive. He
stated it will be an inconvenience, with whatever is done, but completing the
project in the smallest footprint possible in the least intrusive way will be better.
He stated he supported the existing phasing of the project.
Councilmember Putnam stated he still has concerns with how solving a traffic
problem has turned into a major public works redevelopment project. He stated it
is a reasonable alternative point of view to think we have the ability to solve the
traffic problem without this level of complexity and cost. He stated if we can
simplify the way we look at the problem, then we can simplify the solution. He
stated we should ground ourselves in the criteria for the balance of this project.
Mayor Pro Tem Taylor stated there are noted concerns about the turning lanes
along the roadway.
Mayor Kelly stated the lowering of Bluebonnet Drive will not solve the traffic
problems, it will only solve the back-up issue. He stated the traffic along Glade
Road is only going to increase. He stated that is why the entire corridor was being
looked at.
Councilmember Coplen stated it is important to move forward with a design to
determine what is or is not needed along the roadway. Councilmember Putnam
stated unless you provide those design parameters now, we will be locked in to
those parameters at design.
Mayor Kelly asked City Council if they are comfortable with the proposed phasing.
Councilmembers concurred.
Councilmember Coplen asked City Council if we are supposed to be discussing
those parameters. Councilmember Mogged stated he believed they would be going
through these phases a bit more in the future to talk more about the amenities
and such. Mayor Kelly stated knowing the phasing will help staff with the planning.
Councilmember Short asked staff if the construction times for SH26 to Pool Road
would be additive or happening at the same time. Engineer Hutt replied those days
would not be added together, and staff would be looking for one contract to handle
the mobilization for both sections.
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City Council Minutes - DRAFT July 28, 2015
Councilmember Short suggested waiting on the right-of-way acquisitions for Phase
4 until we are closer to the actual project, especially since it is not slated to begin
until 2022. Engineer Hutt replied it is an option.
Councilmember Mogged stated if the residents know what to expect in the final
design it eliminates the uncertainties of the project.
Mayor Pro Tem Taylor stated there are ways to allow the traffic to flow during
construction, rather than using what is predetermined in the phasing. Engineer
Hutt replied the phasing plan of the actual construction will be considered at that
time, such as what can be closed down or freed up for access to allow for
ingress/egress of traffic.
Mayor Kelly stated it will be important to get with the residents ahead of time so
that they understand the impacts ahead of time.
Councilmember Short asked if moving the right-of-way acquisitions for Phase 4
needs formal City Council action to make that happen. Mayor Kelly stated it could
be moved out.
Mayor Pro Tem Taylor stated staff should begin to work with Hurst to know up
front what their participation in Phase 4 will be. Mayor Kelly agreed.
Councilmember Mogged stated if the packages are defined correctly, there is still
flexibility to change. Mayor Kelly stated, at the final design, we would have to pay
to change the plans.
Mayor Pro Tem Taylor stated the roadway needs to be designed so that we can
show the residents what is going to be done and how it will affect them. Mayor
Kelly stated the plan, all along, was to show preliminary design, but it got
interrupted for a bit last year.
Mayor Kelly asked staff if there is adequate funding with Phases 2, 3, and 4.
Engineer Hutt replied yes, with available or projected funding.
Mayor Kelly recessed the worksession at 7:27 p.m.
Mayor Kelly reconvened the worksession at 7:38 p.m.
Mayor Kelly stated some design parameters to include are: 1) minimize right-of-
way impacts; 2) minimize the impact to trees; 3) be flexible with sidewalk and
trail widths; and 4) minimize the sidewalk/trail along the curb.
Mayor Pro Tem Taylor stated he would like the sidewalk/trail to be minimized
through Chelsea Park and Cranbrook area, which is the tightest area. He stated it
may be better to split the sidewalk on each side.
City of Colleyville Page 7
City Council Minutes - DRAFT July 28, 2015
Mayor Kelly asked staff if they need guidance for sidewalks on the south side.
Engineer Hutt replied there is a five foot minimum for Glade Road; therefore,
where four foot exists, it will be replaced with a five foot sidewalk. He stated
where a five foot sidewalk currently exists, it will be maintained.
Councilmember Putnam asked City Council if the hard right-of-way and tree
impacts will be received. Mayor Kelly stated those impacts will be seen at the 60
percent stage of design.
Mayor Pro Tem Taylor stated barrier curbs are the tightest footprint and consistent
with what is already in place. Councilmember Putnam stated he did not believe
that was the case if the sidewalk or trail was eliminated.
Councilmember Coplen asked City Council where the unplatted properties are
along the south side. Mayor Kelly stated along the south side where the sidewalk
ends.
Councilmember Short asked staff if a driveway could count as a passing area along
the sidewalk, if a four foot sidewalk remained in place. Engineer Hutt replied there
has been some debate about that, and that is why the code allows the existing
four foot sidewalks to remain in place.
Councilmember Wollin stated she would like to see the arborist report incorporated
when trees are being considered to be removed. She stated it may help in making
those decisions.
Councilmember Coplen stated being in favor of adding trees along the way.
Councilmember Wollin concurred.
Councilmember Short asked Mr. Gartner if the wider pedestrian path is still on the
north side of Bransford Road or if it is going to be on the south side. Mr. Gartner
replied the designers are looking at the south side.
City Manager Jennifer Fadden asked City Council if they are good with preserving
the existing curb where possible. Mayor Kelly replied as long as the quality of the
curb lasts. Councilmember Mogged stated especially in Phase 3. Mr. Gartner
stated there are some site distance issues in Phase 4.
Mayor Kelly asked staff about future worksessions. Engineer Hutt replied the 60
percent design for Phase 1 should be available in the fall.
Mayor Kelly asked staff about the other phasing sections. Engineer Hutt replied
prior to the execution of the design contract, early next fiscal year.
3. ADJOURNMENT
City of Colleyville Page 8
City Council Minutes - DRAFT July 28, 2015
There being no further business before the City Council, Mayor Kelly adjourned the
City Council worksession at 7:57 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
18TH DAY OF AUGUST 2015.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 08/18/2015 Number Resolution R-15-3897
Type Resolution
Department Parks and Recreation
Title
Approval of a contract with Recreation Consultants of Texas for the purchase and
installation of a playground at Pleasant Run Park, in an amount not to exceed
$130,000, and authorize the city manager to execute the contract
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
C5- Achieve the highest standards of safety & security
F2- Invest to provide and maintain high quality public assets
Explanation
Reading and Public Hearing
On May 6, 2014, City Council approved attached Resolution R-14-3744, approving the
use of $200,000 of Park Land Dedication Fund monies for improvements at Pleasant
Run Park. The funding included an allocation of $75,000 for the installation of a new
playground at the park. As contained in the attached excerpt from the Executive
Summary, the 2011 Parks, Recreation and Open Space Master Plan identified a need
for three additional playgrounds in the short term, five-year timeframe. As the
Pleasant Run Park soccer complex is used by over 1,000 participants, and their
families, during both the spring and fall seasons, and is located adjacent to the Cotton
Belt Trail, it is an ideal site for a new playground.
Over the past seven months staff has been working with a playground consultant on
the design of a playground for the park. Per standards developed by the American
Society for Testing and Materials (ASTM) and the U.S. Consumer Product Safety
Commission (CPSC), playgrounds are designed for two primary age groups; children
ages 2-5 years and children 5-12 years, with the age of 5 years serving as an overlap
age. The resulting design, which includes play elements for children from ages 2-12
years of age, was the result of an effort to ensure that the playground would meet the
needs of the wide age range of park users for years to come. This design is similar to
that of the playgrounds at City Park, Sparger Park, McPherson Park, and the Colleyville
Nature Center, which all include play elements for children ages 2-12.
In December 2014, staff received the attached proposal from Recreation Consultants of
Texas, a Buy Board vendor, for the turn-key installation of a playground for children
ages 2-12 years in the amount of $124,593.00. The attachment titled “Proposed
City Council Agenda Briefing 4c
City of Colleyville Page 2
Rendering” is a conceptual rendering of the proposed playground. The site of the
proposed playground can be seen in the attached “Playground Location Site Map”.
While it is feasible to design a playground to the original budget of $75,000, due to the
cost of site preparation and drainage work (approximately $40,000), the remaining
balance available for play elements would be less than desirable. Staff believes that
this would lead to a future project to install additional equipment. Such a project would
lead to additional freight, mobilization costs, and inconvenience to park patrons.
Therefore, at the January 5, 2015 Parks and Recreation Advisory Board meeting, staff
requested and received unanimous approval to recommend the use of Voluntary Park
Funds in an amount not to exceed $55,000 to City Council. At the meeting on January
20, 2015 the City Council approved attached Resolution R-15-3835, approving the use
of $55,000 of Voluntary Park Funds for the playground. This approval brought the total
amount appropriated for the playground to $130,000.
As full funding for the project was approved, staff planned to bring forward the
contract for approval at a City Council meeting in February of 2015 and to have the
playground installed prior to the fall 2015 soccer season. However, prior to the
contract award, staff received communication from the Colleyville Soccer Association
citing concerns with the installation of the playground. The Association’s concern
centered on the belief that the proposed location would lead to unsupervised play and
that the playground would not “enhance the sports experience” for their participants.
Staff addressed these concerns at the Pre Council meeting on July 21, 2015, and City
Council expressed a desire to move forward with the project.
Staff is seeking City Council approval of the contract with Recreation Consultants of
Texas for the purchase and installation of a playground at Pleasant Run Park. If
approved, the project would be expected to break ground in late November and take
approximately four weeks to complete. The proposed project schedule would limit any
inconvenience to the soccer participants.
Financial Impact
Purchase and installation of the playground is being funded with money from the Park
Land Dedication and Voluntary Park Funds. Maintenance and inspection of the amenity
will be performed by Parks Department staff and is budgeted in the Parks Department
operating budget.
Recommendation
Approve
Attachments
1.Resolution R-14-3744
City Council Agenda Briefing 4c
City of Colleyville Page 3
2.Outdoor Facility Needs - 2011 Parks, Recreation and Open Space Master Plan -
December 2011 - Excerpt
3.Proposal/Contract - Recreation Consultants of Texas
4.Proposed Rendering
5.Playground Location Site Map
6.Resolution R-15-3835
RESOLUTION R-14-3744
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
MAY 6, 2014
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of April 15, 2014
b. Approval of the minutes of the City Council Worksession of
April 16, 2014
c. Approval of a Facility Naming Policy
d. Approval of a change order to the engineering services
agreement with CTC, Inc., for the design of railroad quiet
zones at Bransford Road, Pleasant Run Road, and John
McCain Road, and authorize the city manager to execute the
agreement
e. Approval of a construction contract with Saber
Development, for Colleyville Boulevard (SH26) Water and
Sanitary Sewer Relocations - Phase 3, in an amount not to
exceed $3,269,859.75, and authorize the city manager to
execute the contract
f. Approval of an agreement between CTC, Inc. and the City of
Colleyville to provide maintenance services on the active
warning and advance pre-emption equipment installed at
the Fort Worth and Western Railroad crossings at Bransford
Road, Pleasant Run Road, and John McCain Road, and
authorize the city manager to execute the agreement
g. Approval of the use of Park Land Dedication Fund monies for
the Pleasant Run Soccer Field improvements
Resolution R-14-3744
Page 2 of 2
ND IT IS SO RESOLVED.
PPROVED BY A VOTE OF (0 AYES, 0 NAYS, AND 0 ABSTENTIONS
N THIS THE 6TH DAY OF MAY 2014.
TTEST: CITY OF COLLEYVILLE
1 1 • I '
my$ elley, TRMC David Kelly
ity Secretary Mayor
Executive Summary
ES – 9
Outdoor and Indoor Facilities
OUTDOOR FACILITY NEEDS AND RECOMMENDATIONS
The City of Colleyville has been proactive in providing outdoor athletic facilities for competitive
use and, therefore, does not need to develop additional competitive use facilities within the next
five years. However, a level of service analysis of practice facilities and non-athletic outdoor
recreation facilities does indicate a need (see Figure ES 3). These needs align with the results of
the public involvement process, in which many residents expressed the need for more trails and
passive park amenities for family use. The majority of the facilities shown in Figure ES 3 can be
constructed along with park development; however, some recreational facilities could be
constructed independently of other park development projects.
Figure ES 3
Outdoor Facility Needs
(These needs are based on a level of service analysis and
may not be directly reflected in the Implementation Plan)
Athletic Facility Needs (2011–2016 or 5 Year Target)*
x Multi-Purpose Practice Fields**2 Fields
x Basketball Goals 2 Goals***
Non-Athletic Facility Needs (2011–2016 or 5 Year Target)*
x Paved Hike and Bike Trails 4 Miles
x Natural Surface Trails 2 Miles
x Playgrounds 3 Playgrounds
x Pavilions 2 Pavilions
*Deficiencies based on a projected 2016 population of 24,115
**Open fields designed or usable for football, soccer, and baseball practice
***One full-court or two half-courts
Outdoor Facility Needs - 2011 Parks, Recreation and Open Space
Master Plan - December 2011 - Excerpt
Proposal
Date
12/12/2014
Estimate #
KP3064
City of Colleyville
5109 Bransford
Colleyville, TX 76034
Terms
N 30 Ship Dt
Sales Consultant
JAS
FOB
Colleyville
Project
Pleasant Run Park
Ship VIA
Truckload
Signature _____________________________________
1.5% FINANCE CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
ACCEPTANCE OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS Total
Subtotal
Sales Tax (0.0%)
214-503-7320 Phone
214-341-1221 Fax
KidZone Play, LLC
DBA Recreation Consultants of Texas
11660 Plano Road
Dallas, TX 75243
Proposals are valid for 30 days.
Item Description Unit Wt.Qty Total Wt.Unit Price Total
PlayBooster Landscape Structures Custom Designed Modular Play System # 79314-1-2,
ages 5-12, direct bury
20091 200920,109.00 20,109.00
PlayBooster Custom Designed Modular Play System # 79314-1-2 ages 2-5, direct bury 17601 176019,784.00 19,784.00
OmniSpin OmniSpin Spinner # 173591A, surface mount 4991 4996,460.00 6,460.00
Freestanding Blender Spinner # 201551A, direct bury 1031 1031,965.00 1,965.00
Freestanding Boogie Board # 194704A, direct bury 1731 1731,945.00 1,945.00
Freestanding Gyro Twister Spinner # 201549A, direct bury 2531 2532,010.00 2,010.00
Swings Toddler Swing w/2 Full Bucket Seats, ProGuard Chains #s 176038G &
177336A, direct bury
1581 1581,445.00 1,445.00
Discount 5% BuyBoard Discount -2,686.00 -2,686.00
Freight Truckload Rate1 3,000.00 3,000.00
Subtotal - Play Equipment & Freight w/BuyBoard Discount 54,032.00
Fibar Fibar System 300 Playground Safety Surfacing System. Priced per Square
Foot.
Fibar Engineered Wood Fiber. Tested & Certified to Meet Applicable ASTM
Specifications for Playground Safety Surfacing. Certificates, Test Reports, &
Samples Available Upon Request.
FibarFelt Geotextile Fabric.
FibarDrain Modular Drainage System.
Priced per Square Foot.
4,500 1.56711 7,052.00
Discount 5% BuyBoard Discount -352.00 -352.00
Freight Truckload Rate1 1,475.00 1,475.00
Subtotal - Fibar 300 w/Freight & BuyBoard Discount 8,175.00
*** INSTALLATION SERVICES PROVIDED BY CUSTOM SWINGS OF
TEXAS, A LANDSCAPE STRUCTURES CERTIFIED INSTALLER ***
Dumpster Dumpster Rental - IF DISPOSAL SITE NOT PROVIDED BY CUSTOMER1 1,250.00 1,250.00
Site Work Excavation of Playground Pit to 12" & Haul Off Spoils1 20,000.00 20,000.00
Page 1
Proposal
Date
12/12/2014
Estimate #
KP3064
City of Colleyville
5109 Bransford
Colleyville, TX 76034
Terms
N 30 Ship Dt
Sales Consultant
JAS
FOB
Colleyville
Project
Pleasant Run Park
Ship VIA
Truckload
Signature _____________________________________
1.5% FINANCE CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
ACCEPTANCE OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS Total
Subtotal
Sales Tax (0.0%)
214-503-7320 Phone
214-341-1221 Fax
KidZone Play, LLC
DBA Recreation Consultants of Texas
11660 Plano Road
Dallas, TX 75243
Proposals are valid for 30 days.
Item Description Unit Wt.Qty Total Wt.Unit Price Total
Drain Material Supply & Install 4" Perforated & Socked Drain Pipe in Gravel-Filled Trench.
Priced per Linear Foot.
150 12.00 1,800.00
Drain Material Supply & Install 4" Solid Drain Pipe to Daylight Drains50 12.00 600.00
Commercial I... Installation of Above Landscape Structures Play Equipment1 17,200.00 17,200.00
Discount 17% BuyBoard Discount -2,924.00 -2,924.00
Concrete Concrete Work1 18,160.00 18,160.00
Commercial I... Installation of Fibar 300. Priced per Square Foot.4,500 1.40 6,300.00
Subtotal - Installation Services Provided by Custom Swings of Texas
w/BuyBoard Discount
62,386.00
Optional Work *** FOLLOWING CAN BE SUPPLIED AT ADDITIONAL COST IF REQUIRED.
PLEASE CALL FOR PRICING. ***
* Underground Utility Line Location by Private Contractor.
NOTE: CUSTOMER IS RESPONSIBLE FOR CONSTRUCTION DAMAGE
TO UNMARKED UTILITY LINES. IT IS HIGHLY RECOMMENDED THAT
A PRIVATE CONTRACTOR BE HIRED TO SURVEY & MARK THE AREA
TO ENSURE ALL PUBLIC & PRIVATE LINES ARE LOCATED.
* Payment/Performance Bonds.
* Latrine Rental - ** REQUIRED **
IF CREW FACILITIES NOT PROVIDED BY CUSTOMER
* Equipment Rental for Special Soil Conditions As Outlined in
Attached Addendum 1
*** CUSTOMER IS RESPONSIBLE FOR CONSTRUCTION PERMITS &
INSPECTIONS IF REQUIRED BY LOCAL BUILDING CODES. FEES FOR
ENGINEER SEALED DRAWINGS ARE NOT INCLUDED ON THIS
PROPOSAL. ***
*** CUSTOMER IS RESPONSIBLE FOR SUBMITTAL OF SEALED PLANS
0.00 0.00
Page 2
Proposal
Date
12/12/2014
Estimate #
KP3064
City of Colleyville
5109 Bransford
Colleyville, TX 76034
Terms
N 30 Ship Dt
Sales Consultant
JAS
FOB
Colleyville
Project
Pleasant Run Park
Ship VIA
Truckload
Signature _____________________________________
1.5% FINANCE CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
ACCEPTANCE OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS Total
Subtotal
Sales Tax (0.0%)
214-503-7320 Phone
214-341-1221 Fax
KidZone Play, LLC
DBA Recreation Consultants of Texas
11660 Plano Road
Dallas, TX 75243
Proposals are valid for 30 days.
Item Description Unit Wt.Qty Total Wt.Unit Price Total
TO REGISTERED ACCESSIBILITY SPECIALIST (RAS) FOR TEXAS
ACCESSIBILITY STANDARDS (TAS) REVIEW IF REQUIRED. COSTS
ASSOCIATED WITH PRODUCTION OF SEALED PLANS & RAS REVIEW
ARE NOT INCLUDED IN THIS PROPOSAL. ***
*** NOTE ON INDEPENDENT POST-INSTALLATION SAFETY AUDIT IF
REQUIRED BY CONTRACT:
RECREATION CONSULTANTS OF TEXAS ** DOES NOT ** PRICE AN
INDEPENDENT SAFETY AUDIT DUE TO POTENTIAL CONFLICT OF
INTEREST ISSUES. CUSTOMER OR GENERAL CONTRACTOR IS
RESPONSIBLE FOR CONTRACTING DIRECTLY WITH AN INDEPENDENT
AUDITOR FOR THE SERVICE. PLEASE CONTACT YOUR RCT DESIGN
CONSULTANT TO REQUEST A LIST OF RECOMMENDED INDEPENDENT
AUDITORS. ***
Page 3
Proposal
Date
12/12/2014
Estimate #
KP3064
City of Colleyville
5109 Bransford
Colleyville, TX 76034
Terms
N 30 Ship Dt
Sales Consultant
JAS
FOB
Colleyville
Project
Pleasant Run Park
Ship VIA
Truckload
Signature _____________________________________
1.5% FINANCE CHARGE PER MONTH IF PAYMENT RECEIVED AFTER DUE DATE.
SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITIUTE A PURCHASE ORDER &
ACCEPTANCE OF ALL NOTES, TERMS , FINANCE CHARGES & CONDITIONS Total
Subtotal
Sales Tax (0.0%)
214-503-7320 Phone
214-341-1221 Fax
KidZone Play, LLC
DBA Recreation Consultants of Texas
11660 Plano Road
Dallas, TX 75243
Proposals are valid for 30 days.
Item Description Unit Wt.Qty Total Wt.Unit Price Total
Rock Note *** IMPORTANT NOTE CONCERNING ROCK ***
If rock is encountered while drilling, and no rock driller has been reserved in
advance of the installation, and it becomes necessary to bring in special
equipment to drill holes, a rock charge equal to $150.00 per hole will apply with
a $3,000 minimum. It is the customer’s responsibility to supply Custom Swings
of Texas with a soil test to determine if rock is present at the playground site. A
rock charge will be added to the attached proposal based upon the above if the
soil test shows rock within 30” of the top of grade.
0.00 0.00
Addendum 1 ... INSTALLATION OF PLAY EQUIPMENT BY CUSTOM SWINGS OF TEXAS, A
CERTIFIED INSTALLER FOR LANDSCAPE STRUCTURES, INC.
PLAYGROUND EQUIPMENT.
IMPORTANT: SEE ADDENDUM 1 FOR CONDITIONS OF CONTRACT
REQUIRED FOR CUSTOM SWINGS OF TEXAS PROJECTS. NO WORK
WILL BE PERFORMED UNLESS CUSTOMER ACKNOWLEDGES RECEIPT
OF THIS ADDENDUM AND RETURNS SIGNED COPY WITH ORDER.
FAILURE TO SIGN & RETURN ADDENDUM 1 MAY RESULT IN ADDITIONAL
CHARGES.
NOT RESPONSIBLE FOR DAMAGE TO EXISTING CONCRETE OR
LANDSCAPING CAUSED BY HEAVY WORK EQUIPMENT.
INSURANCE NOTE:
Price quoted assumes our standard ACORD insurance certificate is adequate
for the purpose. Additional Insureds or Waivers of Subrogation endorsements
required for this project may be billed at cost.
0.00 0.00
Page 4
$124,593.00
$124,593.00
$0.00
1
Custom Swings of Texas
ADDENDUM 1
To Proposal/Contract for Installation
1. GENERAL - This proposal is inclusive of all materials and labor to perform the work as
outlined on the attached proposal. Reasonable care shall be taken to preserve
landscaping shrubs and bushes, but no warranty is expressed or implied as to condition or
survivability of affected plants. Grass or turf shall be preserved to the best of our ability,
however, should replacement be necessary, it is outside the scope of this proposal and
would constitute an additional cost to owner. Indentations in sod caused by heavy
equipment running over it will not be repaired without addition al cost to the owner. Sod and
dirt spoils produced by drilling holes for the equipment will be disposed of on site unless
owner directs the removal of the spoils and covers the cost of the removal to a suitable
dump site. Care shall be taken to preserve the integrity of irrigation systems that are withi n
the scope of the proposed work. It should be noted that repair work would be performed
by a licensed irrigation installer at owner expense beyond the proposal price. Electrical
lines, gas pipes, water lines, telephone cable and cable transmission lines will require
location by the owner. A confirmation number from DIGTESS will be required before any
holes will be dug. It is the general contractor/owner’s responsibility to call DIGTESS at 1-
800-344-8377 4-6 days before the scheduled installation date and to inform DIGTESS of
the location of the playground on the customer’s site. Customer should be aware that
DIGTESS does not mark lines on Private Property that are the property of the
customer, and these lines may be located by a line locating service for an additional
fee paid by the customer directly to the service provider. Customer must provide
installer a copy of any and all “as built” plans available to customer showing any
underground lines in the playground area. INSTALLER, CUSTOM SWINGS OF TEXAS,
IS NOT RESPONSIBLE FOR REPAIRING ANY UNDERGROUND LINES HIT DURING
INSTALLATION THAT ARE NOT MARKED OR ARE NOT SHOWN ON PLANS
PROVIDED TO INSTALLER. INSTALLER WILL CEASE ALL WORK AND NOTIFY
CUSTOMER OF ANY UNDERGROUND LINES HIT DURING INSTALLATION AND WILL
NOT PROCEED WITH THE INSTALLATION UNTIL CUSTOMER GIVES THE NOTICE
TO PROCEED. It is suggested that temporary services for both telephone and cable be
installed and left above ground to prevent service interruption.
2. SITE PREP – Minimal site prep is included in these estimates to achieve a final grade not
to exceed 1” of surface grading with no removal of material. These estimates assume final
grade with no more than 1%-2% slope for drainage was provided by General Contractor or
by Customer. Custom Swings of Texas. assumes no liability for poor drainage or unlevel
ground unless Custom Swings of Texas is the provider of the drainage system . If the
Custom Swings of Texas crew arrives on the site at the time designated by the
customer to begin work, and the site is not ready, costs have been incurred by
Custom Swings of Texas and the customer is advised that additional charges may
2
be added to the invoice if conditions warrant. To avoid this happening, the
customer must inform Custom Swings of Texas a minimum of 48 hours in advance
of the scheduled installation time that the site is not ready.
3. ROCK CHARGE – If rock is encountered while drilling, and no rock driller has been
reserved in advance of the installation, and it becomes necessary to bring in special
equipment to drill holes, a rock charge equal to $150.00 per hole will apply with a $3,000
minimum. It is the customer’s responsibility to supply Custom Swings of Texas with a soil
test to determine if rock is present at the playground site. A rock charge will be added to
the attached proposal based upon the above if the soil test shows rock within 30” of the top
of grade.
4. ACCESSIBILITY - The attached proposal for Commercial Installation assumes that the
playground site is accessible by a safe, level route for a Caterpillar Skidsteer 252B.
Custom Swings of Texas. will not assume any liability for broken sprinklers, drains, valve
covers, landscaping, concrete sidewalks, curbs, or any other fixtures in the path due to the
operation of this equipment between the playground site and the off-loading point for the
equipment and materials. If the site is not accessible with this equipment, this proposal is
invalid and will not be honored by Custom Swings of Texas.
5. LONG CARRY - A long carry charge may apply if the distance from the playground site to
the off-loading point is greater than 50-75 feet depending on terrain and immovable
obstacles such as retaining walls, fences, steep inclines, and narrow passages. It is the
customer’s responsibility to notify the Custom Swings of Texas. representative if any of
these conditions exist so that a proper evaluation can be made, and the proposal may be
adjusted accordingly.
6. Customer will make every effort to assist the installation team in procuring an accessible
route for the equipment delivery truck and the fall zone material delivery truck (both 18
wheelers). INSTALLER, CUSTOM SWINGS OF TEXAS, IS NOT RESPONSIBLE FOR
DAMAGE TO LOW HANGING TREES IN THE PATH OF THE DELIVERY TRUCKS.
I have read the above Addendum 1 to the proposal for Installation and will make
every effort to inform and assist the Custom Swings of Tex as Installation Team so
as to eliminate obstacles to a safe and efficient installation of the playground
equipment on our site. I agree to abide by these conditions. I also agree that no
other company, including any equipment provider or Recreation Consultants of
Texas may be held liable for the actions and service provided by Custom Swings of
Texas.
______________________________________ _____________________
Signature Title Date
______________________________________ _____________________
Print Name Company Name
Project Name and Address
_____________________________
Projected Installation Date
Pleasant Run Park
Colleyville, Texas February 17, 2015 #79314-1-4
Jane Anne Sellars
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RESOLUTION R-15-3835
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 20, 2015
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of
January 6, 2015
b. Approval of the minutes of the City Council worksession of
January 13, 2015
c. Approval of the use of Voluntary Park Funds for a playground
at Pleasant Run Park, in an amount not to exceed $55,000
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF IQ AYES, O NAYS, AND O
ABSTENTIONS ON THIS THE 20TH JANUARY 2015.
iQ TTEST: CITY OF COLLEYVILLE
Arn '-helley, 4. MC David Kelly
City Secretary
Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4d Agenda Date 08/18/2015 Number Resolution R-15-3897
Type Resolution
Department Public Works
Title
Approval of a contract with Castro Roofing, Inc., through the TIPS/TAPS Cooperative
Purchasing Program, in the amount of $57,835.93, for repairs to Fire Station #3,
located at 312 McDonwell School Road, and authorize the city manager to execute the
agreement
Strategy Map Connection
F2- Invest to provide and maintain high quality public assets
Explanation
Reading and Public Hearing
On October 1, 2014, the Facilities Services Division of the Public Works Department
assumed the responsibility of providing maintenance support to the Senior Center and
the three fire stations. One of the first undertakings was conducting a condition survey
of the buildings. Attached as Exhibit A is a copy of the management report prepared
by Castro Roofing, Inc., for Fire Station #3 located at 312 McDonwell School Road.
The report found that wind damage had occurred on the shingle roof of the main
building, and on the eaves of the metal roof on the apparatus bay. The survey also
determined that the metal roof was improperly installed and needs to be replaced. The
shingles on the main building came with a 20-year materials warranty, but the
installation warranty was a one year builder's warranty. The metal roof had a one year
builder's warranty. The cost to repair the wind damage on the shingle roof is
$2,454.00, and the cost to replace the metal roof and ancillary caulking of joints and
flashings is $50,124.12. In its current condition, water is infiltrating the roof and if not
addressed immediately could cause further damage within the walls of the building.
The cost of the repairs is $52,578.12, and with a 10-percent owners contingency the
total cost of the contract is not to exceed $57,835.93. Staff recommends these repairs
be undertaken immediately to prevent further damage to the structure. The roof
replacement comes with a 20-year warranty against leaks.
Financial Impact
Funding for this project is available in the 2015 General Fund Operating Budget.
Recommendation
Approve
City Council Agenda Briefing 4d
City of Colleyville Page 2
Attachments
1.Cost proposal from Castro Roofing, Inc.
2.Exhibit A
Tips PROPOSAL
REPARED FOR…
Client
Contact
Address
State, City Zip
AUTHOR:
AJ Rodriguez · Project Consultant
Cell 214.729.6890 · AJ@CastroRoofing.com
800.759.1879 · 214.381.8108 · fax 214.381.8109
4854 Olson Drive · Dallas, TX 75227
www.CastroRoofing.com
REPARED FOR…
Client/Owner: City of Colleyville
Address: 100 & 110 Main St
City, State Zip: Colleyville, TX 76034
INTRODUCTION
The purpose of this proposal is for Castro Roofing
of Texas, L.P. to complete the said restoration of
the existing wall system utilizing TIPS/TAPS, a
Cooperative Purchasing Network, as per Texas
Local Government Code 252,262/Texas Education
Code 44.031, Inter-local Cooperative Purchasing
Act, as a procurement option for Governmental
agencies. The proposal by Castro Roofing of
Texas, L.P. shall be submitted to City of
Colleyville.
The contract for the project will be between City of Colleyville and Castro Roofing of Texas, L.P. utilizing
TIPS/TAPS contract number 5092712
CONTRACT DOCUMENTS
Having examined the Proposal, Contract, General Instructions, Materials, Execution, Drawings for Project
No.15482, conditions for said roof replacement work, repairs and having examined the premises and
circumstances affecting the work, Castro Roofing of Texas offer:
OFFER
To furnish all required labor, materials, tools,
equipment, transportation, insurance, all applicable
taxes, bonds, incidentals, other facilities, and to
perform all work for the said roof replacement and
repairs as specified
ADDENDA
Addenda N/A
Project Name:
City of Colleyville Fire Station #3
August 7, 2015
Project #: 15482
Cost Proposal
Castro Roofing Servicing: Austin ∙ Dallas ∙ El Paso ∙ Fort Worth ∙ Houston ∙ San Antonio
ui
Page 2 of 2
Page 2
THE ABOVE PROPOSAL APPROVED BY
Signature:
Name:
Title:
Date:
Scope of Work Description:
Base Bid- Roof Replacement/Repairs
Replace standing seam roof
Install four new penetration
Install all new closures
Repair twenty four crumbling mortar
Repair sealant around louvers
Install sealer around louvers
Repair three wind damaged shingles
Repair eighteen penetration flashing
Repair ten roof jack umbrellas
Repair twelve holes on metal flashing
Repair twenty seven backing up nails
Re flash five pipe penetration
Per emergency deficiencies in previous proposal
Price $52,578.12 Accepted _____ Rejected _____
Jul 14, 2015 - 4:25AM
Management Report
City of Colleyville
Fire Station #3
312 W McDonwell School Rd , Colleyville, TX
Prepared For
Powered By
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 1 of 19
EXHIBIT "A"
Jul 14, 2015 - 4:25AM
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Site Overview
Total Sections: 2
Total Sq/Ft: 7,853
Map Name Sq/Ft Est Install Grade
1 Main 4,344 1999 C
2 Fire Truck Bay 3,509 1999 C
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 2 of 19
Jul 14, 2015 - 4:25AM Main - Composition
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Composition
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
laminate shingles
wood deck
30 pound felt
30 year laminate shingle
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 3 of 19
Jul 14, 2015 - 4:25AM Main - Observations
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Observations
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
North
East
South
West
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 4 of 19
Jul 14, 2015 - 4:25AM Main - Deficiencies
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Shingle - Storm Damage: shingle (Emergency)
Quantity: 3 LF
Deficiency:
The existing shingle system was damaged by wind and is allowing
water into the building.
Corrective Action:
We will remove the old shingle and apply new shingle. Installation
shall be as per NRCA, SMACNA, specifications, details and
manufacturer guidelines. 20 YEAR LEAK WARRANTY. Price not to
exceed
Estimated Repair Cost:
$75.00
Shingle - Flashing: Open (Emergency)
Quantity: 7 EA
Deficiency:
Open flashing can be caused by membrane shrinkage, insufficient
counter-flashing or the simple aging and failure of the original
flashing to remain adhered to the wall.
Corrective Action:
Depending on the severity of the deterioration of the flashing, we
either will need to remove flashing completely and install new
flashing or the existing flashing must be re-sealed to the wall and
cover the top of the flashing. Installation shall be as per NRCA,
SMACNA, specifications, details and manufacturer guidelines. 20
YEAR LEAK WARRANTY. Price not to exceed
Estimated Repair Cost:
$840.00
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 5 of 19
Jul 14, 2015 - 4:25AM Main - Deficiencies (continued)
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies (continued)
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Shingle - Work: Not Finished (Emergency)
Quantity: 10 EA
Deficiency:
Existing flashing was left unfinished.
Corrective Action:
Properly prep area and install new flashing. Installation shall be as
per NRCA, SMACNA, specifications, details and manufacturer
guidelines. 10 YEAR LEAK WARRANTY. Price not to exceed
Estimated Repair Cost:
$645.00
Shingle - Flashing: Open Holes (Emergency)
Quantity: 12 LF
Deficiency:
Holes on flashing are allowing rainwater in the the roof system.
Corrective Action:
Depending on the severity of the deterioration of the flashing, we
either will need to remove flashing completely and install new
flashing or the existing flashing must be re-sealed to the wall and
cover the top of the flashing. Installation shall be as per NRCA,
SMACNA, specifications, details and manufacturer guidelines. 20
YEAR LEAK WARRANTY. Price not to exceed
Estimated Repair Cost:
$354.00
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 6 of 19
Jul 14, 2015 - 4:25AM Main - Deficiencies (continued)
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies (continued)
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Shingle - Nails: Backing Out (Emergency)
Quantity: 27 EA
Deficiency:
Nails are backing out and protruding through the shingles.
Corrective Action:
Nails will be replaced and area will be repaired.
Estimated Repair Cost:
$235.00
Wall System - Work: Not Finished (Emergency)
Quantity: 1 EA
Deficiency:
Existing flashing was left unfinished.
Corrective Action:
Properly prep area and install new flashing. Installation shall be as
per NRCA, SMACNA, specifications, details and manufacturer
guidelines.
20 YEAR LEAK WARRANTY. Price not to exceed
NOT INCLUDED IN REPLACEMENT
Estimated Repair Cost:
$305.00
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 7 of 19
Jul 14, 2015 - 4:25AM Main - Summary
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Summary
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Condition Summary
Membrane: A
Flashings: D
Sheet Metal: B
___________________________
Overall:C
Overall Grade
A = 10 Years or more of service life remaining
B = 8-10 Years of service life remaining
C = 5-7 Years of service life remaining
D = 2-4 Years of service life remaining
F = Less than 1 Year of service life remaining
Estimated Replacement: 2022
Recommendations
Roofing shingles appear to be in good condition. However, all penetrations were improperly installed or never
finished.
Estimated Repair Costs: $2,454.00
Estimated Replacement Costs: $19,719.90
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 8 of 19
Jul 14, 2015 - 4:25AM Summary
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Summary
Section:Main
Size:4,344
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
1 - Main (4,344 SF) Grade C
Deficiency Qty Emergency Remedial Replacement
Storm Damage: shingle 3 LF $75.00
Flashing: Open 7 EA $840.00
Work: Not Finished 10 EA $645.00
Flashing: Open Holes 12 LF $354.00
Nails: Backing Out 27 EA $235.00
Work: Not Finished 1 EA $305.00
Full Replacement 4,344 SF $19,719.90
Total $2,454.00 $0.00 $19,719.90
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 9 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Composition
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Composition
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
MR1
metal
Batten Cap Roof panel
30 pound felt
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 10 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Observations
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Observations
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
North
East
South
West
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 11 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Deficiencies
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Metal Roof - Batten Cap: Improper Installation (Emergency)
Quantity: 20 LF
Deficiency:
The existing roof batten cap were improperly installed as a result the
cap are sliding down the roof, this condition creates a opening at the
ridge area that can allow rainwater into the roof system.
Corrective Action:
The ridge must be removed along with the closures, properly anchor
the batten, and reinstall the closures and ridge cap. Installation shall
be as per NRCA, SMACNA, specifications, details and manufacturer
guidelines.
INCLUDED IN REPLACEMENT BID
Metal Roof - Compromised: Eave Detail (Emergency)
Quantity: 3502 SF
Deficiency:
The existing eave wind clip/cleat has been compromised by high
wind.
Corrective Action:
Removal of the roof panels and all accessories are require in order
to remedy the condition. Installation shall be as per NRCA,
SMACNA, specifications, details and manufacturer guidelines.
20 YEAR LEAK WARRANTY.
Estimated Repair Cost:
$49,120.12
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 12 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Deficiencies (continued)
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies (continued)
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Metal Roof - Flashing: Improper Installation (Emergency)
Quantity: 4 EA
Deficiency:
The existing roof flashing was improperly installed. Installation
practices that involves cutting the vertical ribs on a metal roof should
be avoided, this condition can allows the roof insulation to become
continually wet and as the condensation of water vapor on the
underside of the roof, along with saturation of the insulation can
cause inside-out corrosion.
Corrective Action:
Reflashing all four penetration is necessary as the existing caulk has
failed and must be re-done.
INCLUDED IN REPLACEMENT BID
Metal Roof - Closures (Emergency)
Quantity: 75 LF
Deficiency:
Existing closures and ridge cap have been improperly installed. This
condition is allowing rainwater to enter the roof system.
Corrective Action:
Replace existing closures with new 24 gage closures and properly
sealed. Replace existing ridge cap with new 24 gage ridge cap.
Installation shall be as per NRCA, SMACNA, specifications, details
and manufacturer guidelines.
20 YEAR LEAK WARRANTY.
INCLUDED IN REPLACEMENT BID
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 13 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Deficiencies (continued)
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies (continued)
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Metal Roof - Closures (Emergency)
Quantity: 100 LF
Deficiency:
Existing closures have been improperly installed along with the rake
cap.
Corrective Action:
Replace existing closures with new 24 gage closures and properly
sealed. Replace existing rake trim cap with new 24 gage trim.
Installation shall be as per NRCA, SMACNA, specifications, details
and manufacturer guidelines.
20 YEAR LEAK WARRANTY.
INCLUDED IN REPLACEMENT BID
Wall System - Tuckpointing (Emergency)
Quantity: 24 EA
Deficiency:
Crumbling mortar in masonry walls has to be cut out and replaced to
avoid structural and water damage.
Corrective Action:
Grind out the joints knock out the mortar and clean out the joints. Mix
the new mortar work into the joints and tool the joints.
NOT INCLUDED IN REPLACEMENT BID
Estimated Repair Cost:
$680.00
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 14 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Deficiencies (continued)
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies (continued)
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Wall System - Caulk Failure: Masonry (Emergency)
Quantity: 27 LF
Deficiency:
Caulking at masonry wall has failed and is allowing water to infiltrate
the building.
Corrective Action:
Remove the old caulking, insert properly sized foam backer rod and
apply new sealant to ensure water tightness.
NOT INCLUDED IN REPLACEMENT BID
Estimated Repair Cost:
$324.00
Wall System - Caulk Failure: Masonry (Remedial)
Quantity: 123 LF
Deficiency:
Caulking at masonry wall has failed and is allowing water to infiltrate
the building.
Corrective Action:
Remove the old caulking, insert properly sized foam backer rod and
apply new sealant to ensure water tightness.
NOT INCLUDED IN REPLACEMENT BID
Estimated Repair Cost:
$1,476.00
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 15 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Deficiencies (continued)
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Deficiencies (continued)
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Wall System - Masonry Protection (Remedial)
Quantity: 369 SF
Deficiency:
Water is infiltrating masonry and causing leaks and/or damage.
Corrective Action:
Clean existing stone. Apply a high performance water repellent
sealer to resist the effect of freeze/thaw cycles, acid rain, salt
formation, and/or reduce efflorescence mildew and the stains by
atmospheric dirt and pollutants while allowing the stone to retain its
vapor permeability.
NOT INCLUDED IN REPLACEMENT BID
Estimated Repair Cost:
$1,291.00
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 16 of 19
Jul 14, 2015 - 4:25AM Fire Truck Bay - Summary
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Summary
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
Condition Summary
Membrane: B
Flashings: D
Sheet Metal: D
___________________________
Overall:C
Overall Grade
A = 10 Years or more of service life remaining
B = 8-10 Years of service life remaining
C = 5-7 Years of service life remaining
D = 2-4 Years of service life remaining
F = Less than 1 Year of service life remaining
Estimated Replacement: 2022
Recommendations
Metal roof panels appears to be in good condition. The ridge/closure and rake system was improperly installed
and needs to be replaced. Eave detail possibly has wind damage or the wind clips were improperly installed,
either way the clip system has been compromised and must be repaired in order to avoid a potential blow off.
Estimated Repair Costs: $52,891.12
Estimated Replacement Costs: $49,120.12
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 17 of 19
Jul 14, 2015 - 4:25AM Summary
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Summary
Section:Fire Truck Bay
Size:3,509
Overall Grade:C
Inspection Date:04/07/2015
Inspector:AJ Rodriguez
2 - Fire Truck Bay (3,509 SF) Grade C
Deficiency Qty Emergency Remedial Replacement
Batten Cap: Improper Installation 20 LF $0.00
Compromised: Eave Detail 3502 SF $49,120.12
Flashing: Improper Installation 4 EA $0.00
Closures 75 LF $0.00
Closures 100 LF $0.00
Tuckpointing 24 EA $680.00
Caulk Failure: Masonry 27 LF $324.00
Caulk Failure: Masonry 123 LF $1,476.00
Masonry Protection 369 SF $1,291.00
Full Replacement 3,509 SF $49,120.12
Total $50,124.12 $2,767.00 $49,120.12
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 18 of 19
Jul 14, 2015 - 4:25AM Management Program Budget Matrix
Fire Station #3
312 W McDonwell School Rd
Colleyville, TX
Budget Matrix
Fire Station #3
Colleyville, TX
7,853 Sq/Ft
Overall Grade
A = 10 Years or more of service life remaining
B = 8-10 Years of service life remaining
C = 5-7 Years of service life remaining
D = 2-4 Years of service life remaining
F = Less than 1 Year of service life remaining
Emergency
1 - Main (4,344 SF) Grade C
Projected Replacement: 2022
Deficiency Qty
Storm Damage: shingle 3 LF $75.00
Flashing: Open 7 EA $840.00
Work: Not Finished 10 EA $645.00
Flashing: Open Holes 12 LF $354.00
Nails: Backing Out 27 EA $235.00
Work: Not Finished 1 EA $305.00
Full Replacement 4,344 SF
Total $2,454.00
2 - Fire Truck Bay (3,509 SF) Grade C
Projected Replacement: 2022
Deficiency Qty
Batten Cap: Improper Installation 20 LF $0.00
Compromised: Eave Detail 3502 SF $49,120.12
Flashing: Improper Installation 4 EA $0.00
Closures 75 LF $0.00
Closures 100 LF $0.00
Tuckpointing 24 EA $680.00
Caulk Failure: Masonry 27 LF $324.00
Caulk Failure: Masonry 123 LF
Masonry Protection 369 SF
Full Replacement 3,509 SF
Total $50,124.12
Emergency
Budget Totals $52,578.12
Powered by TCPDF (www.tcpdf.org)
Castro Roofing of Texas, LLC
4854 Olson Drive
Dallas TX 75227-2103
P: 214-381-8108 F: 214-381-8109
www.CastroRoofing.com
Page 19 of 19
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4e Agenda Date 08/18/2015 Number Resolution R-15-3897
Type Resolution
Department City Manager
Title
Approval of the Second Amendment to City Secretary Contract No. 44907 between the
City of Colleyville and the City of Fort Worth to extend participation in Fort Worth's
Household Hazardous Waste Collection Program through Fiscal Year 2016, and
authorize the city manager to execute the agreement
Strategy Map Connection
C5- Achieve the highest standards of safety & security
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
The City of Fort Worth operates the Environmental Collection Center (ECC), a
permanent collection facility for household hazardous waste. In 1997, the City of
Colleyville entered into an interlocal agreement, which allows Colleyville residents to
utilize the facility for disposal of pesticides, solvents, paints, cleansers, and other
household chemicals. The ECC is open three days a week and is located at 6400 Bridge
Street in Fort Worth. Colleyville residents present a current water bill or drivers license,
and are allowed to drop off items at the ECC free of personal charge throughout the
year. The City of Fort Worth then bills the City of Colleyville quarterly at a rate of
$47.00 per household visit, as stated in the attached interlocal agreement (City
Secretary Contract No. 44907) that was approved by the City Council via Resolution R-
13-3665 on September 17, 2013. The second amendment to City Secretary Contract
No. 44907, also attached, extends the interlocal agreement through fiscal year 2016
with no changes to pricing.
Utilization of the ECC minimizes the disposal of chemicals in sink drains, which aids in
the prevention of excessive wear on the City's sewer infrastructure, and provides an
alternative to dumping chemicals in yards, streets, or gutters, which facilitates
compliance with regulations for runoff and protects creeks and rivers.
In addition to being able to drop off hazardous waste throughout the year at the ECC,
citizens may take their waste to a mobile collection unit that is brought to Colleyville
once a year. A mobile collection unit (Crud Cruiser) is scheduled to participate in the
annual Clean Sweep event held each spring. Residents bring their household hazardous
waste to the Clean Sweep event location where it is off-loaded by City staff and
volunteers. Drop off of household hazardous waste at the Clean Sweep event is billed
City Council Agenda Briefing 4e
City of Colleyville Page 2
to the City of Colleyville at the same rate as drop offs at the ECC, $47.00 per
household visit.
In Fiscal Year 2014, a total of 553 Colleyville households utilized the ECC (89 of those
occurred at the Clean Sweep event) for a total cost of $25,991. Through the first three
quarters of Fiscal Year 2015, 506 households have utilized the ECC (135 at the Clean
Sweep event).
Financial Impact
The City is billed quarterly at $47.00 per household use of the ECC. Historically,
$15,000 from the garbage and recycling franchise fee is utilized to pay for a portion of
the ECC cost. The remaining cost is paid for out of Miscellaneous Contractual Services
in the Drainage Fund. It is estimated that Fiscal Year 2016 costs will be $27,000.
Recommendation
Approve
Attachments
1.FY 2014 ECC Agreement- Contract 44907
2.Resolution R-13-3665
3.Second Amendment to Contract 44907- extend through FY 2016
RESOLUTION R-13-3665
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
SEPTEMBER 17, 2013
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of September 3, 2013
b. Approval of an Interlocal Agreement with Tarrant County for
the purchase of liquid asphalt from the Tarrant County
Precinct Three Maintenance Department, at the County's
contract price, and authorize the city manager to execute
the agreement
c. Approval of an Interlocal Agreement with the City of
Southlake to share the cost of repairs to the Pleasant Run
Road/South White Chapel Road bridge over Big Bear Creek,
and authorize the city manager to execute the agreement
d. Approval to award a janitorial services contract to Oriental
Building Services, Inc., acting as a primary vendor through
the City of Arlington Interlocal Agreement, in an amount not
to exceed $128,000, and authorize the city manager to
execute same, subject to the approval of funding in the
Fiscal Year 2014 (FY 2014) budget
e. Approval to renew the Grounds Maintenance Mowing
Contract with Whitmore and Sons, Inc., in an amount not to
exceed $141,340.29, and authorize the city manager to
execute same, and any associated change orders, in an
amount not to exceed $25,000, subject to the approval of
funding in the Fiscal Year 2014 (FY 2014) budget
Resolution R-13-3665
Page 2 of 2
f. Approval of a contract renewal for the Horticultural Grounds
Maintenance Contract to the Lawn Firm, in an amount not to
exceed $145,734, and authorizing the city manager to
execute same, and any associated change orders, in an
amount not to exceed $25,000, subject to the approval of
funding in the Fiscal Year 2014 (FY 2014) budget
g. Approval of an Interlocal Agreement for participation in Fort
Worth's Environmental Collection Center Household
Hazardous Waste program, and authorize the city manager
to execute the agreement
h. Approval of Broker/Dealer firms for investment purchases
i. Approval of the use of the Voluntary Library Fund in Fiscal
Year 2014 (FY 2014), for the purchase of library materials,
collection processing supplies, and library programs, in an
amount not to exceed $145,000
j. Approval of the disposal of surplus, damaged, worn and
outdated library books, audiovisual items, DVDs, CDs, and
non-book materials, learning games, and puzzles
k. Approval of the disposal of obsolete and non-serviceable
equipment and vehicles
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF rI AYES, 0 NAYS, AND 0 ABSTENTIONS
ON THIS THE 17TH DAY OF SEPTEMBER 2013.
ATTEST: CITY OF COLLEYVILLE
8 III ,
Amy elley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 08/18/2015 Number Ordinance O-15-1962
Type Ordinance
Department Community Development
Title
Consideration of a zoning change from the AG-Agricultural zoning district to the R-20-
Single Family Residential zoning district on Abstract 294, of the R. Chowning Survey,
located at 6200 and 6210 Pool Road, Case ZC15-014
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
First Reading and Public Hearing
John Hodgkiss, the applicant, has submitted a request to change the zoning on 1.46
acres, located at 6200 and 6210 Pool Road. The applicant is requesting to rezone the
property from the AG – Agricultural zoning district to the R-20-Single Family
Residential zoning district in order to redevelop the property as three lots.
Existing Conditions. The subject property is currently unplatted. A subsequent plat
will be required in order to create the three individual lots proposed by the zoning
exhibit. The lot is 63,615 square feet in size and presently contains two single-family
homes with accessory structures.
Statement of Planning Objectives. The applicant intends to demolish the existing
structures in order to subdivide and redevelop the property. A triangular-shaped
portion of Lot 13, Block 16 of the Highland Meadows Phase II Replat is intended to be
included within Proposed Lot 14 on the subsequent plat in order to create a
rectangular-shaped parcel and allow access from Highland Meadows Drive.
Lot Dimensions and Setbacks. Per Section 3.24 G, Schedule of District Regulations
in the Land Development Code, the R-20 zoning regulations require a minimum lot size
of 20,000 square feet with a minimum lot width of 100 feet and lot depth of 125 feet.
The following additional standards are applicable to the R-20 zoning designation:
Minimum Front Yard Setback: 30 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
City Council Agenda Briefing 5a
City of Colleyville Page 2
Maximum Lot Coverage: 30 percent
The proposed conceptual plan meets the minimum standards of the Land Development
Code for the R-20 zoning district.
Surrounding Development Trends. Property to the north is zoned R-40-Single
Family Residential and developed with a single family home. Land to the east is located
within the city of Grapevine and developed with single family detached dwellings. To
the south and west, property is zoned R-20-Single Family Residential and also contains
residential uses.
Master Plan. The Future Land Use Plan designates the subject property for single
family residential uses. The proposed rezoning is consistent with the Future Land Use
Plan.
Public Notification. Staff mailed notices to eight property owners within 200 feet as
well as any Homeowners Associations within 500 feet of the subject property regarding
this request. Grapevine-Colleyville ISD, where the subject property is located, was
notified per State law. Notice was published in the Fort Worth Star-Telegram as
required by State law and the Land Development Code. At the July 13, 2015 Planning
and Zoning Commission meeting, one citizen came forward with questions regarding
the development and did not express support or opposition.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval of this request at the July 13, 2015 meeting by a
vote of 6-0.
Summary. The proposed zoning change is consistent with the Future Land Use Plan,
which designates the subject property as single family residential uses, and other
areas of the City’s comprehensive plan. In addition, the conceptual plan meets the
requirements of the R-20-Single Family Residential zoning district and is consistent
with the development pattern and existing zoning along Highland Meadows Drive.
Staff recommends approval of the rezoning request.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Buffer Map
City Council Agenda Briefing 5a
City of Colleyville Page 3
5.Notification List
6.Speaker Cards from the July 13, 2015, Planning and Zoning Commission Meeting
7.Statement of Planning Objectives
8.Zoning Exhibit
9.Ordinance O-15-1962
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Case ZC15-014
6200 and 6210
Pool RoadL.
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Buffer Map
Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
HODGKISS JOHN L 309 S MAIN ST GRAPEVINE Texas 76051 6210 POOL RD
HODGKISS JOHN L 309 S MAIN ST GRAPEVINE Texas 76051 6200 POOL RD
PETERSEN SHAWN L 6230 POOL RD COLLEYVILLE Texas 76034 6230 POOL RD
BRECHT WILLIAM 2508 HIGHLAND MEADOW DR COLLEYVILLE Texas 76034 2508 HIGHLAND MEADOW DR
F H C TRUST 2140 HALL JOHNSON RD # 102‐174 GRAPEVINE Texas 76051 2506 HIGHLAND MEADOW DR
LUEVANO JAVIER A 2507 HIGHLAND MEADOW DR COLLEYVILLE Texas 76034 2507 HIGHLAND MEADOW DR
HENRY E EUEL 2509 HIGHLAND MEADOW DR COLLEYVILLE Texas 76034 2509 HIGHLAND MEADOW DR
WEITZER CHRISTOPHER P 2605 HIGHLAND MEADOW DR COLLEYVILLE Texas 76034 2605 HIGHLAND MEADOW DR
MADISON ANGIE 2603 HIGHLAND MEADOW DR COLLEYVILLE Texas 76034 2603 HIGHLAND MEADOW DR
TUGGEY MATHEW 2601 HIGHLAND MEADOW DR COLLEYVILLE Texas 76034 2601 HIGHLAND MEADOW DR
Grapevine‐Colleyville ISD 3051 Ira E. Woods Ave.Grapevine Texas 76051 State law required
City of Grapevine PO BOX 95104 Grapevine Texas 76099 Courtesy Notice
HIGHLAND MEADOWS HOA PO BOX 662 COLLEYVILLE Texas 76034 Courtesy Notice
JOHN HODGKISS 309 S MAIN ST GRAPEVINE Texas 76051 APPLICANT
Public hearing notices were
mailed Friday, June 26, 2015
by Taci Wrisley
Notification List
Speaker Cards from the July 13, 2015, Planning and Zoning Commission Meeting
Speaker Cards from July 13, 2015
____________________________________________________
8241 Mid-Cities Blvd., #100 North Richland Hills, TX 76182
(817) 268-0408 Fax (817) 284-8408
June 15, 2015
LETTER OF INTENT – STATEMENT OF PLANNING OBJECTIVES
RE: Proposed Single Family Development (R -20)
NW Corner of Pool Road and Highland Meadows Drive
Colleyville, Texas
Per Zoning Application Checklist requirements, we hereby submit this letter of intent for
proposed development. We intend to develope this property into three (3) R-20 lots similar to
the neighborhood to which we border to west and south. Currently, this property is zoned AG
and is surrounded by developed neighborhoods zoned R-20.
Rather than request a planned development and produce sub-20,000 square foot lots, we have
decided to rezone this property for R-20 lots similar to our surrounding. It is our intent to sell
lots likely to custom builders that will result in price points for homes in the $650,000 to
$850,000 range.
We would like to have this property entitled by the end of the summer with construction
beginning in early fall and lots available for builders by late fall for the 2016 spring season.
Sincerely,
HAMILTON DUFFY, P.C.
Keith Hamilton
ORDINANCE O-15-1962
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 1.46 ACRES ON ABSTRACT 294 OF THE R.
CHOWNING SURVEY, LOCATED AT 6200 AND 6210 POOL ROAD,
FROM THE AG-AGRICULTURAL ZONING DISTRICT TO THE R-20-
SINGLE FAMILY RESIDENTIAL ZONING DISTRICT; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for rezoning
under Case ZC15-014; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be
enforced therein and to recommend a new zoning ordinance;
and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; and to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-15-1962
Page 2 of 3
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 1.46 acres on Abstract 294 of the R.
Chowning Survey, located at 6200 and 6210 Pool Road, from the
AG-Agricultural zoning district to the R-20-Single Family
Residential zoning district, as depicted in the attached Exhibit “A”
and Exhibit “B”.
Sec. 3. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 6. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Ordinance O-15-1962
Page 3 of 3
Sec. 7. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 18th day of
August 2015.
The second reading and public hearing being conducted on the 1st day of
September 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ___________ day of _______________________ 2015.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A”- Location and Zoning Map
Exhibit “B” – Legal Description
Exhibit “B” – Legal Description
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 08/18/2015 Number Resolution R-15-3898
Type Resolution
Department Engineering
Title
Consideration of a waiver request to the sidewalk requirements on Lot 7, Block 3, of
the Brighton Oaks subdivision located at 4204 Allendale Street, Case GC15-004
Strategy Map Connection
C4- Provide mobility enhancements that complement neighborhoods
Explanation
Reading and Public Hearing
The applicants, Larry and Alicia Ramirez, are requesting a waiver to the sidewalk
construction and escrow requirements as found in the Land Development Code,
Section 9.19(A) and Section 9.12(F). The Land Development Code Section 9.19(A)
establishes the requirement that a sidewalk must be constructed for all lots that front
an existing City street. The Land Development Code Section 9.12.(F) establishes the
criteria to place in escrow the amount necessary to construct a sidewalk in lieu of
constructing the required sidewalk. The sidewalk requirement has been initiated as a
result of the home at 4204 Allendale being reconstructed after being damaged by a
fire.
Applicant's Request
The applicant submitted a waiver request letter (see attachment Application and
Description of Request) stating reasons for a full waiver request. Among the reasons:
their home sustained significant fire damage on December 23, 2014, and subsequently
required demolition; the existing streets, in the Brighton Oaks subdivision do not have
sidewalks; there is currently no plan to widen the street or make any street
improvements within Brighton Oaks.
Current Land Development Code Requirements
The Land Development Code, Section 9.19(A.1), states, "Any variance to the sidewalk
construction requirements described above shall be considered by the City Council." If
the applicant is not granted a waiver to this requirement they would be required to
construct the sidewalk or they would have the opportunity to escrow funds in an
amount sufficient to pay for the construction of a sidewalk at some future date. The
escrow amount would be approximately $3,240. The escrowed funds would follow the
criteria established in the Land Development Code, Section 9.12(F.4), which allows for
the use of the escrowed funds within the respective sidewalk district. The escrow funds
may be used for future sidewalks along Cheek-Sparger Road or any other sidewalk
projects within the Neighborhood 1 district.
City of Colleyville Page 2
City Council Agenda Briefing 6a
Summary
As a result of the new home being constructed at 4204 Allendale, the Land
Development Code, Section 9.19(A.1) requires a sidewalk along the frontage of the lot.
Since the subject property is within an established neighborhood that does not
currently have sidewalks and there are no immediate plans to construct new sidewalks
within the neighborhood, the escrow provision, Land Development Code, Section
9.19(A.3), would be allowed for the subject property. The applicant would be able to
meet the requirements of the code by constructing the required sidewalk, or by
escrowing funds in the amount sufficient to pay for the construction of a sidewalk in
the Neighborhood 1 district at some future date.
The applicant has requested a waiver to the sidewalk construction and escrow
requirements. In accordance with the Land Development Code, Section 9.19(A.1), all
variance requests to this code requirement shall be considered by the City Council. If
the City Council approves the waiver request, the applicant will not have to construct a
new sidewalk or place funds in escrow prior to the completion of the home
construction. Since the proposal does not meet the requirements of the Land
Development Code, staff recommends denial of the request which would allow the
applicant to construct the sidewalk or place in escrow approximately $3,240 to pay for
the construction of a sidewalk at some future date.
Financial Impact
There is no financial impact to the City if the waiver request is approved. If the waiver
is denied and the applicant escrowed the required funds, then approximately $3,240
would be added to the Neighborhood 1 district.
Recommendation
Denial
Attachments
1.Applicant's Letter of Request
2.Aerial
3.Colleyville Sidewalk Escrow District Neighborhoods - 2009
4.Resolution R-15-3898
Applicant's Letter of Request
Aerial
RESOLUTION R-15-3898
A RESOLUTION APPROVING A REQUEST FOR A WAIVER FROM THE
CONSTRUCTION AND ESCROW REQUIREMENTS FOR A SIDEWALK
ON LOT 7, BLOCK 3, OF THE BRIGHTON OAKS SUBDIVISION,
LOCATED AT 4204 ALLENDALE STREET
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the sidewalk construction and escrow requirement for
Lot 7, Block 3, of the Brighton Oaks Subdivision, located at
4204 Allendale Street, is hereby waived.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ABSTENTIONS ON
THIS THE 18TH DAY OF AUGUST 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 08/18/2015 Number Resolution R-15-3899
Type Resolution
Department City Secretary
Title
Consideration of approval of a resolution on behalf of the United States Conference of
Mayors supporting the Medal of Honor Award for Doris "Dorie" Miller, United States
Navy
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
Dorie Miller was a member of the U.S. Navy when the Japanese attacked on Pearl
Harbor on December 7, 1941. He was awarded the Navy Cross on May 27, 1942 for his
extraordinary courage in battle on the USS West Virginia; however, Congresswoman
Eddie Bernice Johnson is requesting President Barak Obama award Dorie Miller the
Medal of Honor, and she is seeking cities to support her effort. A letter requesting
support is attached to this agenda briefing. According to her office staff, Desoto,
Lancaster, McKinney, and Irving have approved this resolution, and Plano, Frisco, and
Ennis are soon to follow.
Attached is a resolution on behalf of the United States Conference of Mayors
supporting the Medal of Honor Award for Dorie Miller, U.S. Navy.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Request from Congresswoman Eddie Bernice Johnson
2.Resolution R-15-3899
RESOLUTION R-15-3899
A RESOLUTION ON BEHALF OF THE UNITEDS STATES CONFERENCE
OF MAYORS SUPPORTING THE MEDAL OF HONOR AWARD FOR
DORIS “DORIE” MILLER, UNITED STATES NAVY
WHEREAS,Dorie Miller served as an honorable member of the United
States Navy beginning in 1939; and
WHEREAS, Dorie Miller served as a Messman Third Class on the USS
West Virginia; and
WHEREAS, Dorie Miller reported that he was prepared for duty when the
USS West Virginia was attacked by Japanese submarines and
airplanes in Pearl Harbor on December 7, 1941; and
WHEREAS, Dorie Miller carried the ship’s captain, Mervyn Bennion, who
had been mortally wounded, to a sheltered location on the
ship; and
WHEREAS, Dorie Miller began to load unmanned anti-aircraft machine
guns after getting orders from his superior, Lieutenant
Frederic H. White, to man the gun; and
WHEREAS, Dorie Miller shot down a number of Japanese planes that
were attacking the USS West Virginia and its crew; and
WHEREAS, Dorie Miller continued firing at Japanese planes until his
supply of ammunition was depleted; and
WHEREAS, Dorie Miller was ordered to carry officers and sailors from the
line of fire through oil and water to a safer part of the harbor
where the USS West Virginia was anchored; and
WHEREAS, a number of sailors on the USS West Virginia were rescued
by Dorie Miller; and
WHEREAS, Dorie Miller was recognized as one of the “first U.S. heroes of
World War II; and
WHEREAS, in March of 1942, Senator James N. Mead from New York
introduced legislation in the United States Senate to award
Dorie Miller the Medal of Honor; and
Resolution R-15-3899
Page 2 of 2
WHEREAS, in May of 1942, Dorie Miller received the Navy Cross, the
second highest honor given by the U.S. Navy; and
WHEREAS, numerous groups of citizens immediately began to petition
the Congress and the White House to have Dorie Miller
awarded the Medal of Honor; and
WHEREAS, Congresswoman Eddie Bernice Johnson, a native of Waco,
Texas, where Dorie Miller was born, has made repeated
attempts to have Dorie Miller awarded the Medal of Honor,
and has solicited the support of interest groups across the
country.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City of Colleyville City Council supports the United
States Conference of Mayors petition to Congress, the
Secretary of the Navy, and President Barack Obama, to take
action that would lead to the Medal of Honor being awarded
posthumously to an American hero, Dorie Miller, for services
rendered to his country during time of great peril.
Sec. 2. THAT a copy of this resolution be provided to
Congresswoman Eddie Bernice Johnson to advise her of the
City of Colleyville City Council support.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
THIS THE 18TH DAY OF AUGUST 2015.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8 Agenda Date 08/18/2015
Type Report
Department City Secretary
Title
Planning and Zoning Commission Meeting Minutes - July 13, 2015
Attachments
1.Planning and Zoning Commission Meeting Minutes - July 13, 2015
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, July 13, 2015 City Council Chambers
CALL MEETING TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville was called
to order by Chairman Byerly on July 13, 2015 at 7:00 p.m.
Roll Call
Present: Commissioners Larry Knox, Carel Tornes, Jim Gotcher, Don Davis,
David Phelps, and Jeff Byerly
Absent: Commissioner Wheelwright
Staff Present: Abra Nusser, Patia Boomsma, Chris Fuller, Jeremy Hutt, Rob
McKeown, Marty Wieder, Taci Wrisley, and Matt Butler (City Attorney)
1. APPROVAL OF MINUTES
Commissioner Phelps made a motion to approve the minutes as
written. Commissioner Tornes seconded.
The motion to approve the minutes as written carried by the
following vote:
Aye: 6 – Knox, Tornes, Gotcher, Davis, Phelps, and Byerly
2. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA AS A PUBLIC HEARING ITEM
There were no citizen comments/presentations regarding items not on the
agenda as a public hearing item.
3. TABLED PUBLIC HEARING AGENDA ITEMS
3a Consideration of a zoning change from the AG-Agricultural zoning
district to the PUDR-Planned Unit Development Residential zoning
district on 2.62 acres of Abstract 1034 of the GW Minter Survey, located
at 5017, 5113, & 5201 Roberts Road, Case ZC15-011 (REQUEST TO BE
TABLED)
Commissioner Knox made a motion to table Case ZC15-011 to
the August 10, 2015 Planning and Zoning Commission meeting.
Commissioner Davis seconded.
Planning and Zoning Commission
Minutes
July 13, 2015
City of Colleyville Page 2
The motion to table Case ZC15-011 to the August 10, 2015
Planning and Zoning Commission meeting carried by the
following vote:
Aye: 6 – Knox, Tornes, Gotcher, Davis, Phelps, and Byerly
4. PUBLIC HEARING AGENDA ITEMS
4a Consideration of a variance to the provisions of Chapter 5-Tree
Preservation in the Land Development Code on 2 acres located on
Lots 1-4, of the C-D Subdivision, located at 6513 and 6515 Colleyville
Boulevard and 1700 and 1704 Tarrant Lane, Case GC15-008
Patia Boomsma presented the case and briefed the Commission.
Commissioner Phelps questioned staff regarding how the calculations
were determined for this case. Patia Boomsma replied the Land
Development Code has a formula that is used to calculate tree
mitigation.
Commissioner Tornes questions staff regarding whether any of the
existing trees would be preserved. Patia Boomsma replied yes.
Discussion occurred regarding how tree mitigation is calculated and
the proposed plan for planting new trees.
Commissioner Tornes questioned staff regarding how many trees
were currently on the lot and would the number of trees double when
the development was complete. Abra Nusser replied there are
currently 33 trees listed. Patia Boomsma replied the number of tree
would double, however, there would be less canopy coverage.
The public hearing was opened at 7:14 p.m.
Ken Green, the property owner, and Jerry Pedersen, the builder,
came forward and briefed the Commission.
Commissioner Phelps questioned Mr. Green regarding what types of
trees would be planted. Mr. Green and Mr. Pedersen replied live
oaks, bur oaks, cedar elms, crape myrtles, junipers, and a several
others. Mr. Pedersen stated the trees are the recommendation of the
landscape architect.
Discussion occurred regarding the growth of the trees within five
years.
Planning and Zoning Commission
Minutes
July 13, 2015
City of Colleyville Page 3
There being no one else wishing to speak, the public hearing was
closed at 7:21 p.m.
Discussion occurred regarding the proposed plan versus alternatives.
Commissioner Phelps made a motion to approve Case GC15-
008. Commissioner Gotcher seconded.
The motion to approve Case GC15-008 carried by the following
vote:
Aye: 6 – Knox, Tornes, Gotcher, Davis, Phelps, and Byerly
4b Consideration of a zoning change from the R40-Single Family
Residential zoning district to the PUDR-Planned Unit Development
zoning district on Lot 4, Block 1, of the Lavaca Trail Addition, located
at 1013 Lavaca Trail, Case ZC15-012 (REQUEST TO BE TABLED)
Commissioner Tornes made a motion to table Case ZC15-012
to the August 10, 2015 Planning and Zoning Commission
meeting. Commissioner Davis seconded.
The motion to table Case ZC15-012 to the August 10, 2015
Planning and Zoning Commission meeting carried by the
following vote:
Aye: 6 – Knox, Tornes, Gotcher, Davis, Phelps, and Byerly
4c Consideration of a zoning change from the PUDC-Planned Unit
Development Commercial zoning district to the PUDR-Planned Unit
Development Residential zoning district, CN-Neighborhood
Commercial zoning district, and CPO-Professional Office on 15.17
acres on Abstract 1182 of the WC Newton Survey and Abstract 356 of
the Isaac Caradine Survey, located at 8000 & 8050 Precinct Line
Road, Case ZC15-013 (REQUEST TO BE TABLED)
Commissioner Davis made a motion to table Case ZC15-013 to
the August 10, 2015 Planning and Zoning Commission
meeting. Commissioner Knox seconded.
The motion to table Case ZC15-013 to the August 10, 2015
Planning and Zoning Commission meeting carried by the
following vote:
Aye: 6 – Knox, Tornes, Gotcher, Davis, Phelps, and Byerly
Planning and Zoning Commission
Minutes
July 13, 2015
City of Colleyville Page 4
4d Consideration of a zoning change from the AG-Agricultural zoning
district to the R20-Single Family Residential zoning district on
Abstract 294, of the R. Chowning Survey, located at 6200 and 6210
Pool Road, Case ZC15-014
Patia Boomsma presented the case and briefed the Commission.
Commissioner Gotcher questioned staff regarding who owns the
triangular parcel that is proposed to be part of this development.
Patia Boomsma replied the adjacent property owner.
The public hearing was opened at 7:30 p.m.
John Hodgkiss, the property owner, and Trevor Truss, on behalf of the
engineer, came forward and briefed the Commission.
Commissioner Phelps questioned Mr. Hodgkiss regarding what was
the alternative plan if the triangular parcel could not be obtained. Mr.
Hodgkiss replied they would reconfigure the lots.
Mary Ann Nicholson, 2101 High Gate Drive, came forward with
questions and concerns.
There being no one else wishing to speak, the public hearing was
closed at 7:33 p.m.
Mr. Hodgkiss came forward to address Ms. Nicholson’s questions and
concerns.
Chairman Byerly asked staff to clarify the difference in agricultural
designation and agricultural zoning. Patia Boomsma explained the
county’s agricultural designation does not mirror the City’s.
Commissioner Phelps made a motion to approve Case ZC15-
014. Commissioner Tornes seconded.
The motion to approve Case ZC15-014 carried by the following
vote:
Aye: 6 – Knox, Tornes, Gotcher, Davis, Phelps, and Byerly
5. ADJOURNMENT
The meeting adjourned at 7:35 p.m.
The minutes were written and prepared by:
Planning and Zoning Commission
Minutes
July 13, 2015
City of Colleyville Page 5
Taci Wrisley
Planning and Zoning Assistant
The meeting minutes were approved on August 10, 2015 by a vote of 7-0.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 08/18/2015 Number 8
Type Report
Department Finance
Title
Monthly Financial Report - July 2015
Strategy Map Connection
F1- Protect and preserve the City’s top financial ratings
F4- Adhere to the City’s financial and budgetary policies
Explanation
General Fund
The percentage of current year taxes collected is slightly behind the percentage
collected for July 2014. It is anticipated that the budgeted 99.5% collection rate will be
achieved. For the month of July, General Fund sales tax is down 6.34% ($17,172) from
revenues reported for the same time period last year. Year to date General Fund sales
tax is up 4.61% ($96,847). This is the second month that sales tax has declined this
fiscal year (May was down 0.36%).
The annual electric franchise payment received from Oncor Electric exceeded budgeted
projections by 5%, due to higher customer usage. The payment received by Atmos
for gas usage exceeded budgeted projections by 47%. This increase can be attributed
to higher customer usage, due to colder temperatures during the winter months.
The amount received for the quarterly Mixed Beverage Tax allocation in July was
$27,157, which is slightly more than the amount received in July 2014. Year to date,
total allocations exceeded budgeted projections and the amount received last year.
This increase is mostly attributable to a legislation change requiring customers to pay
sales tax of 8.25% on mixed drinks, effective January 1, 2014.
Thirty three new residential building permits were issued in July compared to eleven
that were issued in July 2014. Revenues received for licenses and permits exceed
current year projections by over 51% year to date. The majority of this increase is
attributable to building permit revenues, which includes an additional 72 new
residential building permits issued over the same time period last year.
Fine revenue currently exceeds the amount budgeted for the year and also exceeds
last year's year to date collections by 15.77%. Included in this revenue are 754
outstanding warrants, totaling $115,198 that have been collected in part with the help
of using a third party collection agency. Ambulance collections are ahead of budgeted
projections by 5.06%. Engineering and Inspection revenues have exceeded budgeted
City Council Agenda Briefing
City of Colleyville Page 2
projections already this fiscal year due to the development plan review and inspection
fees received for development projects such as Creekside, The Legacy, and The
Reserve. Colleyville Center revenues are behind budgeted projections for this fiscal
year but are ahead of last year collections by 5.11%. As a point of reference, all
Saturday reservations are booked until mid-September at Colleyville Center. Cost
recovery for Colleyville Center is currently at 80%.
The average amount expended by the General Fund departments at the end of July is
70.55% of the total appropriation versus 75.81%, which was projected to be spent.
Utility Fund
Water usage decreased 13.46% as compared to the amount sold through July 2014.
This decrease is due to a significant increase of rainfall when compared to the same
time period last fiscal year. This increase in rainfall has caused a decline in water usage
over the past six months. The average amount expended by the Utility Fund
departments at the end of July was 66.49% of the total appropriation, versus 69.35%,
which was projected to be spent.
Attachments
1.July 2015 Monthly Financial Report
MONTHLY FINANCIAL REPORT - JULY 2015
GENERAL FUND RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 7/31/2015 7/31/2015 INCR (DECR)7/31/2014 PRIOR YEAR
Current Taxes $12,441,254 $12,498,559 $12,438,033 0.49%$11,598,447 7.76%
Delinquent Taxes 70,000 23,619 35,000 -32.52%51,697 -54.31%
Penalty & Interest 55,000 59,651 55,000 8.46%65,209 -8.52%
TOTAL AD VALOREM TAXES $12,566,254 $12,581,829 $12,528,033 0.43%$11,715,353 7.40%
Oncor Electric $860,000 $903,390 $860,000 5.05%$893,973 1.05%
Tri-County Electric 105,000 126,855 105,000 20.81%105,326 20.44%
Atmos Gas 305,000 449,640 305,000 47.42%354,663 26.78%
AT&T 78,000 54,012 58,500 -7.67%57,560 -6.16%
Verizon/Others 70,000 62,916 52,500 19.84%69,753 -9.80%
Refuse/Recycling 146,000 133,813 121,667 9.98%134,950 -0.84%
Cable TV 430,000 392,173 322,500 21.60%364,091 7.71%
TOTAL FRANCHISE TAXES $1,994,000 $2,122,799 $1,825,167 16.31%$1,980,316 7.19%
Sales Tax $3,200,000 $2,197,770 $2,266,419 -3.03%$2,100,923 4.61%
Mixed Beverage Tax 70,000 107,977 70,000 54.25%98,160 10.00%
TOTAL SALES TAX $3,270,000 $2,305,747 $2,336,419 -1.31%$2,199,083 4.85%
Building $558,000 $723,845 $465,000 55.67%$578,333 25.16%
Plumbing 50,000 62,616 41,667 50.28%53,989 15.98%
Mechanical 30,000 34,338 25,000 37.35%36,601 -6.18%
Electrical 45,000 51,674 37,500 37.80%48,922 5.63%
City License 40,000 37,500 33,333 12.50%40,885 -8.28%
Building Plan Review Fee 100,000 126,172 83,333 51.41%136,749 -7.73%
New Business 4,000 4,042 3,333 21.26%4,277 -5.49%
Sign Permit 6,000 7,670 5,000 53.40%10,500 -26.95%
Fence Permit 4,000 9,225 3,333 176.75%9,750 -5.38%
Fire Permits 6,500 11,575 5,417 113.69%8,100 42.90%
Irrigation Permit 13,000 13,571 10,833 25.27%11,454 18.48%
Gas & Oil Well Permit Fee 0 2,500 0 100.00%0 100.00%
TOTAL LICENSES & PERMITS $856,500 $1,084,727 $713,750 51.98%$939,559 15.45%
Fines $735,000 $784,310 $612,500 28.05%$677,485 15.77%
Alarm Fees 52,788 48,033 43,990 9.19%46,603 3.07%
Library Fines 22,500 20,219 18,750 7.83%22,049 -8.30%
TOTAL FINES $810,288 $852,562 $675,240 26.26%$746,136 14.26%
MONTHLY FINANCIAL REPORT - JULY 2015
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
REVENUE SOURCE FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
BUDGET 7/31/2015 7/31/2015 INCR (DECR)7/31/2014 PRIOR YEAR
Re-zoning $7,500 $10,074 $6,250 61.18%$9,792 2.87%
Plat Fee/Site Plan 5,000 8,773 4,167 110.54%14,880 -41.05%
Board of Adjustment 1,250 1,750 1,042 68.00%22,727 -92.30%
Sale of Material 100 69 83 -17.20%2,042 -96.62%
Weed Mowing 6,500 4,686 5,417 -13.49%28,995 -83.84%
Ambulance 300,000 262,646 250,000 5.06%299,457 -12.29%
Recreation Program 160,000 128,287 133,333 -3.78%143,968 -10.89%
Non-Resident Fee Parks 35,000 40,415 35,000 15.47%34,150 18.35%
Field Use Charge 21,000 24,295 21,000 15.69%26,485 -8.27%
Engineering & Inspection 100,000 261,421 83,333 213.70%243,084 7.54%
Colleyville Center Rental 257,250 199,370 214,375 -7.00%189,685 5.11%
Lot Drainage Insp Fee 13,000 20,625 10,833 90.38%11,875 73.68%
TOTAL CHARGES FOR SERVICE $906,600 $962,409 $764,833 25.83%$1,027,140 -6.30%
SRO Officer Reimb $94,282 $94,282 $94,282 0.00%$94,282 0.00%
Keller Court 217,697 173,557 163,273 6.30%169,436 2.43%
TOTAL INTERGOVERNMENTAL $311,979 $267,839 $257,555 0.00%$263,718 1.56%
Sale of Surplus Property $5,000 $3,798 $4,167 -8.86%$13,801 -72.48%
Interest Income 35,000 28,744 29,167 -1.45%3,175 805.45%
Miscellaneous 55,000 76,580 45,833 67.08%53,293 43.69%
Use of Available Cash 1,000,000 0 0 0.00%0 0.00%
Other Financing Source 0 0 0 0.00%831,155 -100.00%
Antenna Lease 70,040 63,362 64,406 -1.62%61,973 2.24%
TOTAL MISCELLANEOUS $1,165,040 $172,483 $143,573 20.14%$963,396 -82.10%
Transfers-In $1,182,919 $0 $0 0.00%$0 0.00%
TOTAL TRANSFERS $1,182,919 $0 $0 0.00%$0 0.00%
TOTAL GENERAL FUND REVENUES $23,063,580 $20,350,395 $19,244,569 5.75%$19,834,702 2.60%
MONTHLY FINANCIAL REPORT - JULY 2015
TOTAL PERCENT
FY 2015 THROUGH THROUGH INCREASE INCREASE
BUDGET 7/31/2015 7/31/2014 (DECREASE)(DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.5%99.36%99.48%-0.12%-0.12%
RESIDENTIAL BLDG PERMITS 118 162 90 72 80.00%
COMMERCIAL BLDG PERMITS 6 8 5 3 60.00%
CITATIONS ISSUED 11,500 8,972 9,402 (430)-4.57%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2015 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 7/31/2015 EXPENDITURES EXPENDED REMAINING
City Council $188,506 $131,037 $157,088 69.51%$57,469
City Manager 606,286 585,903 595,238 96.64%20,383
City Secretary 209,919 167,749 174,933 79.91%42,170
Finance 407,827 345,003 346,856 84.60%62,824
Legal 130,460 172,643 108,717 132.33%(42,183)
Engineering 380,608 369,061 372,173 96.97%11,547
Economic Development 302,995 226,676 252,496 74.81%76,319
Building Inspection 281,134 223,812 234,278 79.61%57,322
Community Development 349,709 286,767 291,424 82.00%62,942
Fire 4,568,006 3,686,069 3,806,672 80.69%881,937
Police 4,408,293 3,724,826 3,773,578 84.50%683,467
Parks 1,300,258 900,637 933,548 69.27%399,621
Recreation 357,823 204,540 228,186 57.16%153,283
Street Maintenance 4,083,178 1,756,241 2,402,648 43.01%2,326,937
Library 724,124 547,621 603,437 75.63%176,503
Communications 168,267 113,793 127,223 67.63%54,474
Colleyville Center 358,155 248,406 273,463 69.36%109,749
Human Resources 274,930 149,563 159,108 54.40%125,367
Municipal Court 399,733 293,267 333,111 73.37%106,466
Fleet Services 232,003 166,152 193,336 71.62%65,851
Facility Services 518,004 367,528 431,670 70.95%150,476
Information Services 1,126,415 904,294 938,679 80.28%222,121
Non Departmental 925,160 675,375 720,967 73.00%249,785
Capital Equipment Reserve 542,000 0 0 0.00%542,000
Compensation Adjustment 184,425 0 0 0.00%184,425
TOTAL EXPENSES $23,028,218 $16,246,962 $17,458,828 70.55%$6,781,256
MONTHLY FINANCIAL REPORT - JULY 2015
UTILITY FUND
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 7/31/2015 7/31/2015 INCR (DECR)7/31/2014 PRIOR YEAR
Water Sales $11,014,359 $6,738,398 $6,856,604 -1.72%$7,318,630 -7.93%
Sewer Sales 3,745,247 2,833,645 3,121,039 -9.21%2,903,230 -2.40%
Sewer Installation 7,000 16,200 5,833 177.71%8,800 84.09%
Water Installation 21,000 37,591 17,500 114.80%26,510 41.80%
Sewer Tie-on Charges 5,000 0 0 0.00%4,500 -100.00%
Engineering Charges 5,000 106,614 4,167 2458.74%116,519 -8.50%
Penalties 218,543 148,556 182,119 -18.43%160,945 -7.70%
Miscellaneous 13,000 17,745 10,833 63.80%12,881 37.76%
TOTAL OPERATING INCOME $15,029,149 $9,898,748 $10,198,095 -2.94%$10,552,016 -6.19%
Interest Income $20,300 $23,227 $16,917 37.30%$14,180 63.81%
TOTAL NON-OPERATING INCOME $20,300 $23,227 $16,917 37.30%$14,180 63.81%
TOTAL INCOME $15,049,449 $9,921,975 $10,215,012 -2.87%$10,566,195 -6.10%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
7/31/2015 7/31/2014 (DECREASE)(DECREASE)
GALLONS OF WATER SOLD 1,409,541,900 1,628,806,000 (219,264,100)-13.46%
NUMBER OF WATER CUSTOMERS 9,614 9,469 145 1.53%
UTILITY FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2015 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 7/31/2015 EXPENSES EXPENDED REMAINING
Billing $381,081 $278,065 $317,568 72.97%$103,016
Operations 10,546,206 7,525,438 7,838,505 71.36%3,020,768
Utility Support 1,101,132 876,911 917,610 79.64%224,221
Non-Departmental 305,133 148,202 154,278 48.57%156,931
Debt Service 490,100 484,300 484,300 98.82%5,800
Compensation Adjustment 21,733 0 0 0.00%21,733
Transfer to General Fund 1,160,255 0 0 0.00%1,160,255
TOTAL EXPENSES $14,005,640 $9,312,915 $9,712,260 66.49%$4,692,725
RESOLUTION R-15-3900
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
AUGUST 18, 2015
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 18TH DAY OF AUGUST 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor