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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-9/12/2005 city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 12, 2005 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. AGENDA NUMBER AGENDA ITEM 1. Call to order 2. Approval of the August 1, 2005 Parks and Recreation Advisory Board Minutes 3. Discussion of Eagle Scout Project 4. Discussion of Eagle Scout Project 5. Discussion and Consideration of Redirecting Voluntary Park Fund Monies 6. Update of Parks and Recreation Projects 7. Discussion of former City Hall Property 8. Recreation, Athletics, Tennis and Seniors' Reports 9. Park Operations and Capital Improvement Status Reports 10. Citizen comments/presentations regarding items not on the agenda* 11. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on September 9, 2005: /, ^i---'-- <'{,~!. city Of n~ p~ PARKS AND RECREATION ADVISORY BOARD MINUTES Monday August 1,2005 6:30 p.m. Bob Leininger called the meeting to order at 6:33 p.m. on Monday, August 1, 2005 at the Parks and Recreation office. ROLL CALL: Jerry Birkes, Steve Dalri, Connie Hampton, Pat Horn, Bob Leininger, Pete Riis, Vince Rosen, Nancy Coplen, Councilperson Tom Hart and Councilperson Tony Licata ABSENT: Gil Turner STAFF: Monica Walsh, Director of Parks and Recreation, Chuck Majors, Parks Superintendent, Craig Dishman, Recreation Supervisor and Dixie Smith, Administrative Assistant 1. Call to Order 2. Approval of the July 11,2005 Parks and Recreation Advisory Board Minutes Pat Horn moved to approve the July 11, 2005 Parks and Recreation Advisory Board minutes. Pete Riis seconded the motion. The vote was unanimous. 3. Introduction of Chuck Majors, Parks Superintendent Monica Walsh, Director of Parks and Recreation, introduced Chuck Majors, the new Parks Superintendent. He joined the Parks and Recreation Department for the City of Colleyville on June 30, 2005. 4. Discussion of Eagle Scout Project Parks and Recreation Advisory Board Meeting August 1, 2005 Page 2 Broderick Young of Troop 905 presented his project to place mileage markers on the Kimzey Park Hike and Bike Trail. Pete Riis moved to approve the Eagle Scout project as presented. Pat Horn seconded the motion. The vote was unanimous. 5. Discussion and Consideration of Redirecting Voluntary Park Fund Monies Monica Walsh, Director of Parks and Recreation, gave an overview of the Voluntary Park Fund expenditures as approved by City Council: S ar er Park Trail Grant Local Match Cotton belt Trail Phase III Balance - GCISD Practice Area 1m rovements Balance - Fencin for Caboose Dis la Balance - Sneed Pro ert Master Plan Phase I Balance - Sneed Pro ert Master Plan Phase II ADA 1m rovements Webb House Furnishin s TOTAL $19,123 $46,325 $17,977 $ 3,000 $ 2,360 $ 5,905 $ 9,000 $ 2,000 $105,690 Cotton belt Trail Phase III will be retained in the Voluntary Park Fund expenditures. The Board discussed using the balance of the GCISD area improvements ($17,977) to provide maintenance of GCISD sites used for baseball practice. Monica Walsh, Director of Parks and Recreation, stated that Voluntary Park Fund monies cannot be used for maintenance, but that she would check with the Finance Director. Fencing for Caboose Display has a $0 balance; it was spent on lighting. The ADA Improvements ($9,000) will be retained in the Voluntary Park Fund expenditures for ramping at L.D. Lockett. Pat Horn moved to redirect the Sparger Park Trail Grant Local Match ($19,123), the balance of the Sneed Property Master Plan Phase I ($2,360), the balance of the Sneed Property Master Plan Phase II ($5,905) and Webb House furnishings ($2,000) into the Voluntary Park Fund. Vince Rosen seconded the motion. The vote was unanimous. The Board requested that the GCISD Practice Area Improvements ($17,977) be an agenda item for the September 12, 2005 meeting. Parks and Recreation Advisory Board Meeting August 1, 2005 Page 3 6. Prioritizing Parks and Recreation Projects Monica Walsh, Director of Parks and Recreation, distributed a packet and gave an overview of the Parks and Recreation projects that needed to be prioritized for Capital Improvements Projects for 2005. The Board members ranked the projects (with 1 being the highest priority and 16 being the lowest) as follows: PRIORITY LIST (t) - indicates a tie McPherson Park - Phase I 1 Cottonbelt Trail - Phase III 2 Park Land Purchase 3 McPherson Park - Phase II 4 Pleasant Run Park - Phase II 5 Little Bear Creek Trail Extension 6 ADA Improvements 7 McPherson Park - Phase III 8 (t) Senior Center 8 (t) New Tennis Courts 9 Bransford Park - Phase II 10m Parks Maintenance Facility 10 (t) Lonqwood Trail 11 Recreation Center 12 McPherson Park - Phase IV 13 Uniform Park Siqnaqe 14 The rankings of Capital Improvement Projects by the Parks and Recreation Advisory Board will be submitted to the CEDC Board and presented to City Council. 7. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. Parks and Recreation Advisory Board Meeting August 1, 2005 Page 4 8. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 9. Adjournment Vince Rosen moved to adjourn at 8:57 p.m. Connie Hampton seconded the motion. The vote was unanimous. Respectfully submitted and approved: r -, ,--" ~~L/~~ .\x~~) Dixie S: Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION " , ...~ colleyville parks and recreation Meeting 9/12/05 Agenda # 3 . . Department: Parks and Recreation Subject: Discussion of Eagle Scout Project Chris Bonner of Troop 28 will present his project to recover the trails at the Nature Center. Recommendation: Approval ACTION TO BE TAKEN ~ Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page :Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION ';'\))~":, ....... , ~ colleyville parks and recreation Meeting 9/12/2005 Agenda # 4 . . Department: Parks and Recreation Subject: Discussion of Eagle Scout Project Chris Plorin of Troop 28 will present his project for improvements at Pleasant Run Soccer Complex. His project includes painting some soccer goals, building shelves in the storage buildings, provide lockers in the concession stand and attach a bulletin board to the side of the concession stand. Recommendation: Approval ACTION TO BE TAKEN [gJ Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page 1..0f 1 CITY OF COLLEYVILLE PARKS AND RECREA TION ~ colleyville parks and recreation Meeting 9/12/2005 Agenda # 5 . . Department: Parks and Recreation Subject: Discussion and Consideration of Redirecting Voluntary Park Fund Monies Staff has prepared the following summary of the Voluntary Park Fund expenditures, as approved by City Council for your review and consideration: I Balance - GCISD Practice Area Improvements $17,977 I Recommendation: Approval ACTION TO BE TAKEN D Discussion Only D Procedural Change [gJ Possible City Council Policy Recommendation D Information Only Page 1..0f 1 CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 9/12/2005 Agenda # 6 . . Department: Parks and Recreation Subject: Update of Parks and Recreation Projects On August 1, 2005 Park Board members established the following priorities for recommendation to City Council PRIORITY LIST One being the most important (t) - indicates a tie McPherson Park - Phase I Cotton belt Trail - Phase III Park Land Purchase McPherson Park - Phase II Pleasant Run Park - Phase II Little Bear Creek Trail Extension ADA 1m rovements McPherson Park - Phase III Senior Center New Tennis Courts Bransford Park - Phase II Parks Maintenance Facilit Lon wood Trail Recreation Center McPherson Park - Phase IV Uniform Park Si na e 1 2 3 4 5 6 7 8 t 8 t 9 10 10 11 12 13 14 ACTION TO BE TAKEN [gJ Discussion Only D Information Only D Procedural Change D Possible City Council Policy Recommendation Page 1..0f ~ Update of Parks and Recreation Projects Page 2 of 3 The Colleyville Economic Development Corporation (CEDC) at their meeting August 23, 2005 adopted the combined Economic Development Capital Improvement Program (EDCIP) to be forwarded to City Council for approval. On September 6, 2005 City Council approved it. Projects: The EDCIP plan proposes $638,000 in FY 2006 for Phase I of McPherson Park, which includes a walking trail, picnic and playground areas, entry road, fishing pond, unstructured play areas, recreation amenities and pavilion with a restroom. McPherson Park, Phase I, is priority number 1 of the Parks and Recreation Advisory Board. The total cost of this project is approximately $1.9 million with proposed funding allocations from CEDC ($638,000), Parkland Dedication ($855,000) and Voluntary Park Funds ($500,000). The EDCIP plan proposes $400,000 in FY2006 for the purchase of parkland. The purchase of parkland is priority number 3 of the Parks and Recreation Advisory Board. The EDCIP plan proposes $95,000 in FY2006 for ADA improvements to the Nature Center and $125,000 in FY2007 for Sparger Park. The ADA improvements are priority number 7 of the Parks and Recreation Advisory Board. The EDCIP plan proposes $1,200,000 in FY 2006 for the Senior Center facility and $150,000 in FF&E and renovations. The Parks and Recreation Advisory Board ranked the Senior Center as priority number 8 along with McPherson Park Phase III. Additionally, the plan provides funding for the allocation of $80,000 in FY2006, $100,000 in FY2007 $70,000 in 2008 and $100,000 in 2010 for trail construction. Also in FY 2006 $130,000 for City Park Road extension, $50,000 in Pleasant Run Practice Field Parking Lot and $50,000 in Citywide Irrigation Monitoring System. In addition to the parks and recreation related improvements FY2006-2010 EDCIP plan, this plan also provides for the allocation of $400,000 for Marketing in FY2006-2010, with an annual allocation of $80,000. The EDCIP plan proposes $108,000 in FY2007 and $300,000 in FY2010 for Open Area Development in conjunction with the Senior Center facility. The construction of the Cottonbelt Trail, Phase III, from John McCain Road (north) to the Grapevine city limits and the Little Bear Creek Trail Extension from the Nature Center to Sparger Park are planned for future grant funding. The Little Bear Creek Trail Extension is priority 6 of the Parks and Recreation Advisory Board. The Cotton belt Trail Phase I is complete. The Cotton belt Trail Phase II in conjunction with the City of Hurst is currently under design. Cottonbelt Trail Phase III will be the final phase of the regional trail system located within the City of Colleyville. This phase of the project will be constructed during the construction of the planned improvements for SH26. The design of the trail will need to be completed prior to the construction of the highway, which is scheduled for 2007. Update of Parks and Recreation Projects Page 3 of 3 The EDCIP plan proposes $300,000 in FY2010 for trail grant opportunities. The Parks and Recreation Advisory Board ranked Cotton belt Trail Phase III priority number 2 and Little Bear Trail Extension priority number 6. The EDCIP plan proposes $500,000 in FY 2009 for Phase II of the McPherson Park, which includes expanded parking; demolish brick house, park service center improvements, pavilions at lower unstructured open space area, turf, landscaping and irrigation. McPherson Park, Phase II, is priority number 4 of the Parks and Recreation Advisory Board. With limited funds and multiple projects, the recommended five-year plan does not provide sufficient resources for every project identified as a priority of the Parks and Recreation Advisory Board or the City Council. It does provide funds for McPherson Park, Phase I and II, ADA improvements to the Nature Center and Sparger Park, City Park Road Extension, Pleasant Run Practice Field Parking Lot, Parkland Purchase, Senior Center, Citywide Irrigation Monitoring System, Citywide Trail System and leaves open the possibility of additional funds if the sales tax receipts exceed projections. Other projects that will be proposed from the Voluntary Park Fund and Parkland Dedication Fund over the next two years include Parks Administration Office Improvements, Ballfield Renovations, Dugout Shade Cloth Replacement, MUSCO Control Link - City Park, L.D. Lockett House Improvements, Cotton belt Trail Phase II and Log Barn Renovation. COLLEYVlLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2006. FY 2010 Exhibit A PROJECTED FISCAL YEAR 2005 2006 2007 2008 2009 2010 BEGINNING FUND BALANCE $949.709 SI.23O,394 $710.209 $869,533 $627.086 $501.883 ~~iimm:::::mwm:m:mm:U1!:ii1::im:11u1:::111mmWm1:111 PROJECTED 1/2 CENT SALES TAX REVENUE S944.932 $963,831 $1,002,384 $1,042,479 $1.084,178 $1,127,545 INTEREST INCOME $15.435 $36,912 $21.306 $20,088 $18,813 $15,056 2005 BOND SALE PROCEEDS SO $2.000,000 SO $0 $0 SO USE OF AVAlABLE CASH $0 $n7,357 $299,223 S302.453 1382,482 $247.204 rOT AL REVENUES $960,367 13.778,099 $1,322.912 $1,365.018 $1,465,473 $1,389.806 ~~W#~~~@)!w::m:;::1~W:i::;m:!::::::1!W:1:!::Wm:::1U:W::! OPERATING: ~INISTRATIVE $5.000 $5,000 $5.000 $5.000 $5.000 $5.000 2005 DEBT SERVICE & 1.4 TIMES COVERAGE so $900,099 $904,913 $910,018 $900.473 $904,806 1997 DEBT SERVICE & 1.4 TIMEs COVERAGE $665,606 so SO SO SO $0 2000 DEBT SERVICE & 1.4 TIMES COVERAGE $179,549 SO SO $0 SO $0 MARKETING $0 $80.000 $80,000 $80,000 $80,000 $80.000 ::APrr AL: ADA IMPROVEMENTS NATURE CENTER PARK SO $95,000 SO $0 so SO SPARGER PARK SO $0 $125,000 so $0 SO COLLEYVLLE CENTER CHAIR REPlACEMENT $36.000 SO SO $0 SO $0 Me PHERSON PARK Phase I 10 $238.000 SO $0 SO SO Phase I (Bond Sale Proceeeds) SO $400.000 SO SO SO SO Phase II $0 SO SO SO $500.000 SO crrv PARK ROAD EXTENSION SO $130.000 $0 SO $0 SO PlEASANT RUN PRACTICE FIELD PARKING LOT SO $50,000 SO $0 SO SO PARK lAND PURCHASE (Bond Sale Procaedl) $0 $400,000 SO $0 $0 $0 SENIOR CENTER FACILITY (Bond Sale Proceeds) SO $1,200,000 $0 $0 $0 $0 FF&E AND RENOVATIONS $35,000 $150,000 SO SO SO $0 OPEN AREA DEVELOPMENT SO SO $108.000 $0 $0 $300,000 CITYWIDE IRRIGATION MONITORING SYSTEM $0 $50,000 SO $0 SO SO CITYWIDE TRAIL SYSTEM GRANT MATCH SO SO $0 $300.000 $0 $0 TRAIL CONSTRUCTION SO $80,000 $100,000 $70,000 $0 $100.000 'OTAL EXPENDITURES $921.155 S3.na,099 $1.322,913 $1,365,018 $1,485,473 $1,389,606 XCESS REVENUES OVER EXPENDITURES 139.213 SO SO $0 SO $0 .00 BACK.4 TIMES BOND COVERAGE RATIO 5241.473 $257.171 $258,547 $260.005 5257,278 1258.516 NDING FUND BALANCE $1 ,230.394 $710.209 $669,533 S627.086 $501,883 $513.195 SSUMPTIONS: FY 2006: 1/2 OF crrv SALES TAX BUDGET PROJECTION I FY 2007 - 2010: 4% GROWTH DUE TO COLLEYVILLE BL VD.CONSTRUCTION CITY OF COLLEYVILLE PARKS AND RECREA TION ....iii..'.......i......:i......;..iii...:/i. , _ ~ colleyville parks and recreation Meeting 9/12/2005 Agenda # 7 . . Department: Parks and Recreation Subject: Former City Hall Property The Parks and Recreation Advisory Board Chairperson requested that this item be placed on the agenda. Recommendation: Approval D Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN [gJ Discussion Only Page 1..0f 1 CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 9/12/2005 Agenda # 8 . . Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors Report I. Recreation A. During the months of June, July and August approximately 275 participants were involved in recreation classes II. Athletics A. During the months of June, July and August approximately 485 participants were involved in athletic programs. III. Tennis A. For the fall session approximately 55 junior tennis players are involved in group tennis lessons. IV. Senior Adults A. Metroport Meals on wheels luncheons and activity programs continue on the first and third Friday of each month at the Colleyville Center. In August they had 167 participants enjoy the luncheons. ACTION TO BE TAKEN D Discussion Only [] Procedural Change D Possible City Council Policy Recommendation [gJ Information Only Page 1..0f 2. Recreation. Athletic, Tennis and Seniors' Report Page 2 of 2 July Recreation Classes and Participants Revenue Proarams Adult Enrichment 2 0 $0 Youth Development 1 10 $250 Tennis 6 16 $2,050 Athletic ProQrams 0 0 $0 Senior Adults 0 102 $0 Special Events 0 0 $0 Reservations 34 0 $290 Volunteers 0 0 $0 Totals 128 $2,590 CITY OF COLLEYVILLE PARKS AND RECREA TION ~ colleyville parks and recreation Meeting 9/12/2005 Agenda # 9 . . Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Design of Cotton belt Trail Phase II Halff Associates, Inc. N/A Status: Under design Substantial Completion: Spring 2006 CITY COUNCIL ACTION In August, City Council approved the Colleyville Girls Softball Association (CGSA) waiver to practice on City Parks' softball fields. They also approved the ground maintenance mowing and horticulture contracts for next year. The Colleyville Soccer Association (CSA) proposed a $10,000 donation for shade structures on two fields that was also approved by City Council. OTHER INFORMATION The Log Barn will be temporarily located. ACTION TO BE TAKEN [gJ Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page 1..0f 1