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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/1/2005 city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 1, 2005 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd, AGENDA NUMBER AGENDA ITEM 1. Call to order 2. Approval of the July 11, 2005 Parks and Recreation Advisory Board Minutes 3, Introduction of Chuck Majors, Parks Superintendent 4. Discussion of Eagle Scout Project 5, Discussion and Consideration of Redirecting Voluntary Park Fund Monies 6. Prioritizing Parks and Recreation Projects 7, Recreation, Athletics, Tennis and Seniors' Reports 8. Park Operations and Capital Improvement Status Reports 9, Citizen comments/presentations regarding items not on the agenda* 10. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes, Board members may not respond to citizens who speak regarding matters not on the agenda,) I certify that the above agenda was posted on the bulletin board at City Hall on July 29, 2005 ii, i /~~t\f' ' .. , 1\ '>..._J._--,,-_' /'. J<:~.-Lr/ii.'./ city Of ppJf1 PARKS AND RECREATION ADVISORY BOARD MINUTES Monday July 11,2005 6:30 p,m. Bob Leininger called the meeting to order at 6:30 p.m. on Monday, July 11, 2005 at the Parks and Recreation office, ROLL CALL: Jerry Birkes, Connie Hampton, Pat Horn, Bob Leininger, Pete Riis, Nancy Coplen, Councilperson Tom Hart and Councilperson Tony Licata, ABSENT: Steve Dalri, Vince Rosen and Gil Turner. STAFF: Monica Walsh, Director of Parks and Recreation, Paul Frederiksen, Assistant City Manager, Matthew Boyle, City Attorney, Craig Dishman, Recreation Supervisor and Dixie Smith, Administrative Assistant. 1 , Call to Order 2. Approval of the May 2, 2005 Parks and Recreation Advisory Board Minutes Pat Horn moved to approve the May 2, 2005 Parks and Recreation Advisory Board Minutes, Pete Riis seconded the motion, The vote was unanimous. 3. Discussion of Eagle Scout Project Kevin Gottfredson of Troop 344 presented his project to replenish the fibar playground surfacing at Kidsville playground in City Park. Kevin will secure volunteers to help spread the fibar which will be purchased by the City, Pat Horn moved to approve the Eagle Scout project for Kidsville. Pete Riis seconded the motion, The vote was unanimous. Parks and Recreation Advisory Board Meeting July 11,2005 Page 2 4. Discussion of Eagle Scout Project Charles Anrice of Troop 28 presented his project to build picnic tables for City Park and Pleasant Run Park. He will build a minimum of three tables. The City will purchase two tables and Charles will raise money for the third table. Pete Riis moved to approve the Eagle Scout project to build picnic tables. Connie Hampton seconded the motion. The vote was unanimous. AGenda Item Number 6 was discussed /Jrior to AGenda Item Number 5 so that City Attornev. Matthew Bovle. could attend a 7:00 /J,m, PlanninG and Zonina Committee MeetinG. 6. Discussion of the Texas Open Meetings Act Matthew Boyle, City Attorney, discussed the Texas Open Meetings Act and defined it as a criminal statute. Board members are subject to the Texas Open Meetings Act. Items cannot be discussed that are not on the agenda. Contacting other Board members by phone tree or emailing other Board members to discuss items on the posted agenda prior to the meeting itself, up to the number of members that would constitute a quorum for that Board, is in violation of the Texas Open Meetings Act. Citizen comments is a one-way participation for citizens to give their side of the story for something not posted on the agenda; but once they do so, it can not be discussed nor can you ask questions of that citizen. 5, Discussion and Consideration of the Parks and Recreation Advisory Board Attendance Requirements Bob Leininger was requested to contact Gil Turner and discuss attendance at the Parks and Recreation Advisory Board Meetings, Jerry Birkes made a motion to review the Board attendance requirements of other Boards so we can be in compliance with other Boards, Motion failed for lack of a second, 7. Update of Park Land Monica Walsh, Director of Parks and Recreation, gave an update of potential park land parcels 1, 4, and 6. Councilperson Tom Hart informed the Board of the potential purchase of the building and land on Glade Road which is currently known as the Crosswinds Church. Parks and Recreation Advisory Board Meeting July 11, 2005 Page 3 8. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 9. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects, 10. Adjournment Pete Riis moved to adjourn at 7:50 p,m, Pat Horn seconded the motion. The vote was unanimous. Respectfully submitted and approved: ;[l,Lj(~)j (~dij Dixie S: Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 8/1/05 Agenda # 3 . . Department: Parks and Recreation Subject: Introduction of Chuck Majors, Parks Superintendent Chuck Majors has joined the Colleyville Parks and Recreation Department as Parks Superintendent. Chuck worked with the City of Irving Parks and Recreation Department for 18 years. His positions at the City of Irving included Park Superintendent, Park Operations Coordinator and Park Construction Supervisor. He also worked with the City of Lubbock Parks and Recreation Department as an Administrative Aide, He is a certified playground safety inspector. Chuck has a Bachelor of Science in Recreation Administration from Texas Tech University. We are fortunate to have someone with Chuck's credentials join the Parks and Recreation Department. He will be an asset to our team, ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation i:8J Information Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 8/1/05 Agenda # 4 . . Department: Parks and Recreation Subject: Discussion of Eagle Scout Project Broderick Young of Troop 905 will present his project to place mileage markers on the Kimzey Park Hike and Bike Trail. Recommendation: Approval ACTION TO BE TAKEN IZI Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION ,;;{,.,./ 'i".,.,.,.;,.".n'".,.,?,.,;',~',;1s,i~;i' , ~ ~ colleyville parks and recreation Meeting Agenda # 8/1/05 5 . . Department: Parks and Recreation Subject: Discussion and Consideration of Redirecting Voluntary Park Fund Monies Staff has prepared the following summary of the Voluntary Park Fund expenditures, as approved by City Council for your review and consideration: TOTAL $19,123 $46,325 $17,977 $ 3,000 $ 2,360 $ 5,905 $ 9,000 $ 2,000 $105,690 S ar er Park Trail Grant Local Match Cotton belt Trail Phase III Balance - GCISD Practice Area 1m rovements Balance - Fencin for Caboose Dis la Balance - Sneed Pro ert Master Plan Phase I Balance - Sneed Pro ert Master Plan Phase II ADA 1m rovements Webb House Furnishin s Recommendation: Approval ACTION TO BE TAKEN D Discussion Only D Procedural Change cg] Possible City Council Policy Recommendation D Information Only Page 1.. of 1 CITY OF COLLEYVILLE PARKS AND RECREA TION ~ colleyville parks and recreation Meeting 8/1/05 Agenda # 6 . . Department: Parks and Recreation Subject: Prioritizing Parks and Recreation Projects On August 2, 2004 Park Board members established the following priorities: McPherson Park Phase 1 1 Little Bear Creek Trail Extension 2 t Pleasant Run Park Phase 2 2 t Cotton belt Trail Phase 3 3 t McPherson Park Phase 2 3 It Recreation Center 4 Senior Center 5 ADA Improvements 6 Longwood Trail 7lt McPherson Park Phase 3 7 It Bransford Park Phase 2 8l tJ Park Land Purchase 8 t McPherson Park Phase 4 9 McPherson Park Adjacent Hike and Bike Trails 10 Park Maintenance Building 11 New Tennis Courts 12 Uniform Park Signage 13 ACTION TO BE TAKEN D Discussion Only D Procedural Change [gI Possible City Council Policy Recommendation D Information Only Page L of 2. Parks and Recreation Advisory Board Meeting August 1, 2005 Page 2. of 2. Staff will be making a presentation concerning potential Parks and Recreation Capital Improvement Projects. The Parks and Recreation Advisory Board will discuss the projects and rank them, Projects presented include: ADA Improvements Bransford Park Phase 2 Cotton belt Trail Phase 3 Little Bear Creek Trail Extension Longwood Trail McPherson Park Phase 1 Phase 2 Phase 3 Phase 4 Parks Maintenance Facility Park Land Purchase Pleasant Run Park Phase 2 Recreation Center Senior Center Uniform Park Signage New Tennis Courts CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 8/1/05 Agenda # 7 . . Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors Report I. Recreation A. During the month of July approximately 95 participants have been involved in recreation classes. II. Athletics A. During the month of July approximately 272 participants have been involved in athletic programs. III. Tennis A. During the month of July approximately 66 participants have been involved in tennis lessons or drills. IV. Senior Adults A. Renee Garrett will be joining the Parks and Recreation Department as the new Recreation Specialist in August. Renee was previously with the Department from November, 2000 to February, 2002. Since that time she has been employed by the City of Rockwall and the City of Piano in similar roles. B. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. In July they had 158 participants enjoy the luncheons. C. On July 27, eleven seniors attended the "Out to Lunch Bunch" at Babes Chicken House in Roanoke. ACTION TO BE TAKEN D Discussion Only i:8J Information Only D Procedural Change D Possible City Council Policy Recommendation Page Lof ~ Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 Recreation Classes and Participants Revenue Programs Adult Enrichment 0 0 $0 Youth Development 9 95 $4,415 Tennis 4 66 $3,001 Athletic Proqrams 7 272 $8,693 Senior Adults 6 271 $0 Special Events 0 0 $0 Reservations 29 NA $311 Volunteers 0 0 NA Totals 704 $16,420 CITY OF COLLEYVILLE PARKS AND RECREA TION colleyville parks and recreation Meeting 8/1/05 Agenda # 9 . . Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Design of Cotton belt Trail Phase II Halff Associates, Inc. NIA Status: Under design Substantial Completion: Spring 2006 CITY COUNCIL ACTION In July, City Council recognized two Parks and Recreation Department staff, Troy Crawford, Parks Supervisor and Dixie Smith, Administrative Secretary for their one year of service. They also recognized July as Parks and Recreation month. Staff gave an overview of the updated Trail Plan. OTHER INFORMATION The only bid on the Log Barn project was rejected. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation i:8J Information Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION ~ colleyville parks and recreation Meeting 8/1/05 Agenda # 8 . . Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Design of Cottonbelt Trail Phase II Halff Associates, Inc. N/A Status: Under design Substantial Completion: Spring 2006 CITY COUNCIL ACTION In July, City Council recognized two Parks and Recreation Department staff, Troy Crawford, Parks Supervisor and Dixie Smith, Administrative Secretary for their one year of service. They also recognized July as Parks and Recreation month. Staff gave an overview of the updated Trail Plan. OTHER INFORMATION The only bid on the Log Barn project was rejected. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation i:8J Information Only Page Lof 1 c.n .,a...I u OJ c -0' o L. __ a.. .,a...I ro.,a...l OJ c L. OJ U E ~QJ "06 C L. roo.. (/) E ~t-I L. - ro ro a..~ 0.. ro U (J') ..,..., u Q) .~ (J') 0 1- C a.. 0 .- ..,..., ..,..., C 0. Q) 0 E C'l Q) C > .- 0 U L.. C 0. eo E c .- .....-.t LL - eo eo ..,..., ..,..., .- .- 0. 0. eo eo U U LO 0 0 N (/) "'C C ::J u.. Q) M - .,...-01 CX) ..c co CX) L/') - ..... M .- 0 (J') co .... ..,..., > L/') '" U <( L/') M Q) \.I- .... 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CO -YT -YT -YT U LO CO 0 C 0 Q) - 0 Ol - ......., ~ .- N ......., CO C CO E -- "'C ~ Q) -- c 0 ......., :J ..c c.. U) 0 UJ LL U) (/) 1: ::J (J) 0 1: u (/) :J .- 0 c U c Q) . . (J) (J') J- C -- ..,..., 0 c U -- C Q) ......., Q) 0.. .~ -- ......., 0 ~ ~ 1- U a.. (J) Q) Q) c ..,..., 0 c ~ ......., N Q) U ~ E Q) 0 -~ Q) 0 ~ ~ > a.. r- 0 L- 0. E 0 0 0 0 0 0 0 .....-.t 0 0 0 .... .... ..... - 0 0 M CO ..,..., I' I' .- 0. CO U -YT -YT -YT LO 0 co 0 Q) c N Ol - 0 ......., - ~ .- CO C ......., E -- CO "'C ~ -- c 0 Q) ......., (J) :J ..c c.. UJ LL U) 0 PARKS AND RECREATION CAPITAL IMPROVEMENT PROJECTS Please rank the following Parks and Recreation Improvement Projects with 1 being the highest priority and 16 being the lowest priority. ADA Improvements Bransford Park Phase 2 Cotton belt Trail Phase 3 Little Bear Creek Trail Extension Longwood Trail McPherson Park - Phase 1 McPherson Park - Phase 2 McPherson Park - Phase 3 McPherson Park - Phase 4 Parks Maintenance Facilitv Park Land Purchase Pleasant Run Park - Phase 2 Recreation Center Senior Center Uniform Park Signage New Tennis Courts FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 5-31-2005 FUND BALANCE AT 9-30-2004: FY 2005 REVENUE Donations: PROJECTED ACTUAL October $10,485 $10,485 November $10,995 $10,995 December $9,606 $9,606 January $12,538 $12,538 February $10,725 $10,451 March $11,153 $11,153 April $10,619 $10,619 May $10,775 $11,300 June $10,800 $0 July $10,850 $0 August $10,900 $0 September $10,925 $0 City Park Sign Revenue $100 $0 T olal Donations $130,471 $87,147 Interest income Received $11,500 $3,895 TOTAL $141,971 $91,042 FY 2005 EXPENDITURES $575,925 PROJECTED FUND BALANCE AT 9-30-2005 RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) $19,123 $19,123 $0 $46,325 $46,325 $7,326 $17,977 $17,977 $0 $3,000 $3,000 $0 $2,360 $2,360 $0 $5,905 $5,905 $540 $92,500 $9,000 $0 $2,000 $2,000 $0 $189,190 $105,690 $7,866 $561 ,277 $612,206 SPARGER PARK TRAIL GRANT LOCAL MATCH@@ COTTON BEL T TRAIL PHASE III -- BALANCE- GCISD PRACTICE AREA IMPROVEMENTS## BALANCE- FENCING FOR CABOOSE DISPLAY^^ BALANCE- SNEED PROPERTY MASTER PLAN PHASE I ++ BALANCE- SNEED PROPERTY MASTER PLAN PHASE II ++ ADA IMPROVEMENTS" WEBB HOUSE FURNISHINGS << TOTAL UNENCUMBERED FUND BALANCE AT 5-31-2005 (COUNCIL APPROVED) EXPENDITURE KEY: && FY 2005 PROJECT/APPROVED OCT 99 @@ FY 2005 PROJECT/APPROVED MAY 2000 -- FY 2005 PROJECT/APPROVED JUNE 2001 ## FY 2005 PROJECT/APPROVED JULY 2002 ^^ FY 2005 PROJECT/APPROVED OCT 2002 ++ FY 2005 PROJECT/APPROVED JAN 2003 .. FY 2005 PROJECT/APPROVED JULY 2003 << FY 2005 PROJECT/APPROVED AUG 2003