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HomeMy WebLinkAboutCity Council-Agenda Packets-8/3/2006 city of ce Te xa 5 CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 100 MAIN STREET AUGUST 3, 2005 5:30 P.M. - PRE-COUNCIL AGENDA EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1. Discussion regarding the possible submission of various legislative items to Texas Municipal League (TML) PC-2. Discussion of the County Bond Issue Projects PC-3. Discussion of the August 3, 2005, City Council regular agenda items REGULAR AGENDA G:45 P.M. - CALL TO ORDER ROLL CALL 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Brian K. Meroney vs. City of Colleyville Legal - Potential Litigation - Pecan Village Partners Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard Proposed Sale of Property - 5100 Colleyville Boulevard Sec. 551.071 - Sec. 551.071 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - 100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000 Sec. 551.074- Sec. 551.087 - Personnel - City Manager's Performance Evaluation Economic Development Conference with City Manager and staff to discuss and deliberate commercial and financial information received from business prospect(s} the City seeks to have locate, stay, or expand within the City; with which business(es) the City is pursuing and conducting economic development negotiations 7:30 P.M. - RESUME REGULAR MEETING COUNCIL CHAMBERS INVOCATION: Reverend Dale Smith, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle EXECUTIVE SESSION: 2. CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-05-2574 3. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS PROCLAMATION - In recognition of Dr. Louis Miller Day on August 5, 2005, celebrating the 31st anniversary as a dentist in the City of Colleyville PLAQUE - In recognition of service on the Historical Preservation Committee - Kelly LaFarge PRESENTATION - In recognition of Eddie Edwards, Building Inspection Supervisor, and staff for enforcing the City's sign ordinance CONSENT: 4. READING AND PUBLIC HEARING - Resolution R-05-2575 - Consent Items: a. Approval of minutes of the regular City Council meeting of July 19, 2005 b. Approval and adoption of the 2005 certified tax roll c. Approval of a Final Plat of Braemar Addition on 15.662 acres, located at 5000-5201 Fry Lane, Case P-05-025 d. Approval and adoption of the 2005-2006 City Council Work Initiatives PUBLIC HEARINGS: 5. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1535 - Approval of a Special Use Permit for a covered carport on Lot 6, Block 1, Woodbriar Estates West Addition, located at 3609 Cliffwood Drive, Case Z-05-020 6. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1536 - Approval of a Zoning Change from AG-Agricultural to R30-Single Family Residential on 0.8 acres of the S. Cotrail Survey, Abstract 328, located at 2212 Glade Road, Case Z-05-021 7. READING AND PUBLIC HEARING - Resolution R-05-2576 - Approval of the Purchase of a skid steer loader, mini track excavator, asphalt distributor truck and pneumatic roller, through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard), in the amount of $225,030.75 8. READING AND PUBLIC HEARING - Resolution R-05-2577 - Approval of a Bid Award for health insurance renewal to United Healthcare, life insurance to Standard Life, long- term disability to Jefferson Pilot and dental insurance to Metropolitan Life REPORTS: 9. LIBRARY BOARD MINUTES - June 13, 2005 PLANNING AND ZONING COMMISSION MINUTES - June 27,2005 ZONING BOARD OF ADJUSTMENT MINUTES - June 14,2005 CITIZEN COMMENTS: 10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 11. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF AUGUST 3, 2005 - Reading and Public Hearing - Resolution R-05-2578 ADJOURNMENT 12. ADJOURNMENT Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. elly Of ~ PRE COUNCIL CC~e~n(~ AGENDA BRIEFING jl~xa$ MEETING DATE: 08/03/05 CITY MANAGER i ITEM # : PC-1 DEPARTMENT HEAD ' FINANCE REVIEW Previous Action: None DEPARTMENT: OFFICE OF THE CITY MANAGER SUBJECT: Discussion regarding the possible submission of various legislative items to Texas Municipal League (TML) During each Legislative Session, the Texas Municipal League (TML) works on behalf of Texas cities to support the passage of "city-friendly" legislation and the defeat of any harmful legislation. TML actively monitors legislation, lobbies State legislators and provides testimony. Another key component of TML's efforts is requesting the assistance of cities in developing legislative programs, analyzing the effects of bills, communicating with legislators and testifying at committee hearings. The purpose of this item is to allow the City Council an opportunity to discuss the City of Colleyville's role in participating in the legislative process and potential legislative initiatives. An item will be placed on the August 16, 2005 agenda for approval of any identified legislative issues. Attachments . TML Legislative Program for 2005 . "Taking Part in the League's Lobbying Effort" Handout The Texas Municipal League's Legislative Program for 2005 Introduction City officials across the state are well aware of the fact that many significant decisions affecting Texas cities are made by the Texas Legislature, not by municipal officials. Newly elected mayors and councilmembers quickly realize that cities are indeed "creatures of the state." This s-ubservient position of cities in the state's intergovernmental system means that the legislature can address virtually any aspect of city government. During the 2003 legislative session, more than 5,700 bills or significant resolutions were introduced; at least 1,200 of them would have affected Texas cities in some substantial way. In tbe end, more than 1,400 bills or resolutions passed and were signed into law; approximately 110 of them impacted cities in some way. There is no reason to believe that the workload of the 2005 session will be any lighter; it may be greater. And for better or worse, city officials will have to live with all the laws that may be approved by the legislature. Thus, the League must make every effort to assure that detrimental b ills are defeated and beneficial bills are passed. The TML approach to the 2005 session will undoubtedly be guided by principles that spring from a deeply rooted TML legislative philosophy: · The League will vigorously oppose any legislation that would erode the authority of Texas cities to govern their own local affairs. · Cities represent the level of government closest to the people. They bear primary responsibility for provision of capital infrastructure and for ensuring our citizens' health and safety. Thus, cities must be assured of a predictable and sufficient level of revenue and must resist efforts to diminish their revenue. · The League will oppose the imposition of any state mandates that do not provide for a commensurate level of compensation. In setting the TML program for 2005, the Board recognized that there is a practical limit to what the League can accomplish during the legislative session. Because the League (like all associations) has finite resources and because vast amounts of those resources are necessarily expended in defeating bad legislation, the Board recognized that the League must very carefully select the bills for which it will attempt to find sponsors and seek passage. The Board considered nearly 130 initiatives that had been recommended by TML policy committees or by the membership at large. Each initiative was subjected to several tests: · Does the initiative have wide applicability to a broad range of cities of various sizes (both large and small) and in various parts of the state? 1 . Does the initiative address a central municipal value, or is it only indirectly related to municipal government? . Is this initiative, when compared to others, important enough to be part ofTML's list of priorities? . Will the initiative be vigorously opposed by strong interest groups and, if so, will member cities commit to contributing the time and effort necessary to overcome that opposition? . Is this initiative one that city officials, more than any other group, should and do care about? The Board placed each legislative issue into one of five categories of effort. Those five Categories are: . Seek Introduction and PaSS8f!e - the League will attempt to find a sponsor, will provide testimony, and will otherwise actively pursue passage. Bills in this category are known as "TML bills." . Support - the League will actively attempt to obtain passage of the initiative if it is introduced by some other entity. The League will provide and/or arrange for testimony. . Endorse - the League will make its support known but will not actively pursue passage. . Oooose - the League will actively and vigorously attempt to defeat the initiative because it is detrimental to member cities. . No Position - the League will take no action. Our Hif!hest Priority: Oooose Bad Bills The Board determined that TML' s highest priority goal for 2005 will be the defeat of legislation deemed detrimental to cities. As a practical matter, adoption of this position means that beneficial bills will be sacrificed, as necessary, in order to kill detrimental bills. TML Priority Packaf!e The Board determined that the TML Priority Package will include the following items: 1. Defeat any legislation that would erode municipal authority in any way or that would otherwise be detrimental to cities, especially legislation that would: 2 a. reduce the appraisal growth cap established in current law. b. impose revenue caps of any type. c. make any changes to the type or composition of any appraisal district boards. d. require cities to act as collection agents for state revenue. e. erode annexation authority. f erode zoning authority. g. enact an unfunded mandate. h. expand financial disclosure requirements beyond current law. 1. erode municipal authority over the rights-of-way or erode municipal authority to collect reasonable compensation for the use of rights-of-way. 2. Passage of any legislation that would (in rank order): a. permit a combined ballot proposition to simultaneously reduce or eliminate one optional sales tax while raising or enacting another optional sales tax. b. clarify that the Public Utility Commission's jurisdiction is limited to ratemaking ordinances and not to police power or zoning ordinances. c. (a) clarify that, pursuant to a city construction project, all utilities that are located in the rights-of-way must relocate at their cost when requested, consistent with historic case law and city franchises; and (b) impose financial penalties on utilities that fail to relocate in a timely manner. d. allow reappointment of civil service commissioners. e. remove the four-year sunset for future street maintenance sales tax elections. f amend Section 419.0321 of the Texas Government Code to increase the number of hours part-time fire protection employees may work for a fire department located in a city with a population of less than 30,000 from 500 hours to 1000 hours in a calendar year. 3 g. amend the Local Government Code to provide that dangerous building orders may be filed in the official deed records of the county so that any subsequent purchaser or lien holder of the property will buy that property subject to the orders rendered. Support The Board voted to support legislation that would: 1. permit cities to exceed the two-percent local sales tax cap for transportation revenue purposes. 2. enhance a city's ability to collect delinquent city fines, provided that: (a) the legislation results in a net revenue gain for the city; and (b) if the legislation involves participation in a statewide fine collection program, it permits apportionment of partial fine payments between the city and the state. 3. repeal Section 430.003 of the Texas Local Government Code, the state properties and public institutions of higher education exemption from municipal drainage fees. 4. provide for a method of road assessment damages or increased fees paid by heavy trucks in using city, county, or state roads. 5. expand municipal authority over the creation of library districts and county development districts in the ETJ. 6. reform workers' compensation law to control or reduce health care costs without putting injured employees at risk, including legislation that would create health networks, improve back-to-work programs, establish procedures to reduce fraud, create provider utilization review programs, and establish other cost-reducing programs or procedures suggested by the Sunset Commission. 7. extend probationary periods for beginning positions In civil serVice fire and police departments. 8. allow negotiated retirements arising out of or related to resolution of a lawsuit against a firefighter or police officer in a civil service city. 9. require the Public Utility Commission (PUC) to adopt a rule governing authorized review to verify access line counts and to do so by a date certain, or require telecommunications providers to submit to an independent, verifiable audit of access lines. (This recommendation would go into effect only if the PUC does not adopt such a rule prior to the beginning of the 2005 regular legislative session.) 10. revise the definition of "access line" to ensure that cities receive adequate and consistent compensation when new services are offered by telecommunications providers. (This 4 recommendation would go into effect only if the PUC does not act, prior to the beginning of the 2005 regular legislative session, to broaden the definition of "access line" to incorporate new services as they arise.) 1 1. convert the telecommunications compensation methodology from one based on access lines to one based on collection of telecommunications sales taxes only if: (a) the bill will preserve or increase the levels of reasonable compensation that all cities receive; (b) the sales tax methodology is simpler to implement and use than the access line methodology; ( c) the state will not have any authority to convert any portion of the compensation to its own use; (d) the state comptroller will act as an aid, rather than a regulator, in the collection and distribution of the compensation; ( e) the bill is supported by, or at least not opposed by, SBC, Verizon, AT&T, Sprint, and MCI; and (f) the bill would not result in the imposition ofa federal law that negates the effect of any of items (a)-(d), above. 12. allow for the direct election of emergency service district board members. 13. allow cities to withdraw from an emergency services district. 14. maintain telecommunications discounts for Texas libraries and schools to ensure the continuation of high speed information access in libraries across the state. 15. repeal the restriction against breed specific regulations contained in Section 822.047(1) of the Texas Health & Safety Code. 16. authorize cities to set speed limits on residential streets by local ordinance without performing a street-specific engineering and traffic investigation. 17. create statutes governing public safety and security minimum requirements for seaports; establish higher public safety and security standards for seaports adjoining and near to residential populations; govern seaport security standards which require the inclusion of local impacted cities and processes to periodically verify that such systems meet security goals and objectives; establish minimum background check requirements for personnel working at the sites, with input from local cities; and provide funding to locally impacted communities allowing them to effectively participate in the process. 18. amend the Development Corporation Act to define "land-locked communities" and to permit expenditures for projects for the promotion of new or expanded business enterprises and commercial activities within said "land-locked communities." 19. repeal Section 49( d)(1) of H.B. 1549 (2003 Legislature), banning automatic voting machines on January 1, 2006. 20. provide that, in the absence of a contract, if a governmental unit furnishes fire or emergency services to another governmental unit, each party is liable for its own actions. 5 Endorse The Board voted to endorse legislation that would: 1. apply hotel occupancy taxes to R V parks. 2. authorize cities to collect a sales tax on motor fuel sales that occur within the city. 3. authorize a city to collect a sales tax on motor vehicle sales that occur within the city. 4. authorize public school impact fees. 5. authorize state universities to charge fees to cover the cost of city infrastructure related to university facilities, and to enter into agreements with cities to contribute to the cost of this infrastructure. 6. provide funding options, including funding for maintenance and operation, or city-owned or city/private partnerships for convention centers, including convention center hotels. 7. automatically remove the ad valorem tax exemption or reduce the ad valorem tax exemption to the ratio of student occupation for housing facilities of Higher Education Authorities. 8. allow a fire or police chief in a civil service city to increase the number of appointments below the department head level. 9. provide for probationary periods for promoted fire or police officers in civil service cities. 10. clarify base salary and longevity pay for temporary duties in a higher classification in a civil service city. 11. grandfather certain civilian positions within a civil service fire department. 12. reduce frivolous disciplinary appeals by fire or police officers in civil service cities. 13. provide reasonable time limits for fire or police officers to return to work after temporary disabilities or disability retirements in a civil service city. 14. amend the Civil Service Act, Chapter 143 of the Texas Local Government Code, to allow municipalities to hire temporary fire fighters, who either would not be classified as civil servants, or would be exempt from certain pay, benefit, and hiring requirements. 15. (a) reduce the number of false burglar alarms that may occur before a penalty can be assessed by a city, or (b) set a higher penalty for violations. 6 16. increase the penalty for burglary of a vehicle and unauthorized use of a vehicle to a felony of the third degree. 17. authorize state universities to enter into agreements with their host cities related to the cost of providing police and fire services. 18. amend the economic development training requirement to: (a) require that only one city official from each city must attend, and (b) allow more entities to provide the training. 19. enable the use of technology in the procurement process. 20. repeal or modify Section 52.202 of the Utilities Code to allow cities to provide telecommunications services either on an equal footing with private providers or under more restrictive circumstances. 21 . protect against the development of market power within functional markets in the ERCOT service area by, for example, amending the Utilities Code to prohibit the ownership by any power generation company of more than twenty percent of the installed generation capacity within any ERCOT zonal boundaries as created by ERCOT during its annual commercially significant constraints determination process. 22. allow cities, at their discretion, to set up an "opt-out" aggregation group, meaning that residents will all be included in the aggregation group unless a resident opts not to participate. 23. amend the Utilities Code to permit the Public Utility Commission to levy penalties against transmission and distribution service providers and/or retail electric providers that fail to timely submit customer switch requests and issue initial bills. 24. amend the Utilities Code to permit cities to annually adjust the franchise charge amount collected pursuant to Section 33.008(b) of the Utilities Code by an amount equal to one- half of the annual change, if any, in the consumer price index. 25. require transmission and distribution service providers to read meters at least once every three billing cycles. 26. impose the requirement of placing identifying markings on beer barrels, half barrels, and kegs so that they can be traced to the retailer where they were purchased and consequently to the adult who purchased them. 27. control "college nights" or "teen nights" activity by minors and alcoholic beverage permit holders. Z8. amend the Transportation Code to remove the funding "cap" that is applied to elderly and disabled transportation providers operating in an urbanized area, but not included within a transit authority. 7 6. grant further development authority to counties, but: (a) monitor such legislation; and (b) seek guidance from the TML Board if and when such legislation is introduced. 7. enact a statewide ball ()n billboards. 8. repeal or enact exceptions to the requirement that a contractor or subcontractor involved in a building or collStruction contract with a governmental entity must provide proof of workers' compensation coverage for its employees. 9. restructure the Texas Workers' Compensation Commission or its board, provided that reorganization of tbe Commission does not result in increased regulation of city pools or other self-coverage. 10. enable the formatioll of public library districts based on ad valorem property taxes. January 15,2005 12 Naturally, the League staff can't carry out all legislative activities alone. For example, personal and continuous con- tact with 181 senators and representatives is a practical impossibility. Also, and more importantly, legislators are most interest- ed in the opinions of their constituents back home. Therefore, the most effective legislative communications come from the mayors, coun- cilmembers, and other city officials to whom the legislator is locally accountable. Teamwork, with emphasis on grass roots lobbying by municipal officials, will once again produce a success- ful session for Texas cities. The following suggestions can be useful in assuring that your city's views are heard - and listened to - in the weeks ahead. 1. STAY WELL-INFORMED The League's Legislative Update is the primary means through which the League communicates legislative information to its member cities. Virtually every Thursday afternoon during each regular session and at least once a month when the legislature is not in ses- sion, the Legislative Update is placed on the TM L Web site, www.tml.org. In addition, one copy is mailed to all member cities. The Legislative Update highlights important, city-related bills as they move through the legislative process. It also serves as a vehicle for requesting action from your city, such as occasional requests for comments regarding a particular bill's impact on your city or requests for letters or phone calls of support or opposition. Occasionally, Legislative Alerts are issued for special purposes. 2. PUT SOMEONE IN CHARGE Make sure one staff person is responsible for immedi- ate review of the Legislative Update and any Legislative Alerts and for initiating a timely response by your city. This person may be the mayor, the city manager, an assistant city manager, an assistant to the city manager, or someone else. This person should duplicate the Legislative Update for distri- bution to councilmembers and department heads and should coordinate follow up. During the busiest periods of the legislative session, a response from your city may be needed very quickly, so it is important that someone have the responsi bi I ity for coord i nati ng your city's response. 3. GET PERSONALLY ACQUAINTED Make it your business to become personally acquainted with your senator and representative. Take a sincere interest in them, and get to know their political philosophy. If you contact your legislators only when you want their support on a legislative matter, it might be too late. It's better to be in touch with them throughout their terms of office. 4. KNOW YOUR LEGISLATOR'S STAFF It's also helpful to get to know your legislator's staff. Frequently, you may need to call the legislator to impress upon him or her your city's concerns. If you cannot talk directly to your legislator, a call to a Capitol office staffer, whom you know and who knows you, is the next best thing. Be sure to get acquainted with district staff members as well. 5. RESPOND TO THE LEAGUE'S REQUESTS FOR ASSISTANCE The Legislative Update or a Legislative Alert will frequently ask for your assistance in analyzing the effects of a bill or in communicating with legislators. Please respond. in a timely manner to League requests for bill reviews and letters, phone calls, or faxes in support or opposition. Keep track of your positions and responses. Make sure that TM L receives a copy of any letter that you write in response to a League request. Remember - the League's position on a specific piece of leg- islation may change as the bill is amended. Consequently, it is vital that you continue to respond immediately to requests for letters, even though you may have already written a letter at an earlier point in the process. 6. BE ABLE TO ACT QUICKLY Establish a procedure for urgent (one-day) action on bills. Occasionally, a new bill is introduced or an important amendment is proposed that requires immediate response by cities. The League will request that you take immediate action, or the League staff may call city officials in cities in key legislative districts and ask them to call their legislators right away. You'll need a quick and simple method to get that call made. 7. EXPRESS YOURSELF Surprisingly few people ever contact their legislators. This reluctance usually results from the belief that legislators have no time or inclination to answer their phones or read their mail, and that one single contact won't make any dif- ference anyway. In most cases, these views are wrong. Thoughtful, factually persuasive contacts can change legislators' minds and cause them to review their judgments. Although a telephone call or a letter can be very effective, personal face-to-face contact is the most effective approach. Try to talk to your legislators when they are back home in the districts; they are more likely to listen and respond positively in a local environment. Also, when you are in Austin, don't miss the opportunity to drop by and talk to your senator and representative. While members of the legislature are extremely busy, it should not be assumed that they won't have time to see you. After all, they are there to represent your interests and views. Your senator and representative need to be directly exposed to people they represent - including you. They need to know what you think about the issues facing your city and how legislation pending in Austin will affect you. That's what they're in the legislature for. Be sure to have accurate facts and good arguments about any issues you discuss with your legislators. Make sure you understand the particular bill in question. 8. WRITE LETTERS CAREFULLY AND THOUGHTFULLY Each letter you write should address only one bill and should reference the bill number in a separate line at the top of the page. Otherwise, your letter may get lost in the system. Legislators are often caught in a crossfire between con- flicting interests and opinions. Consequently, their votes may be contrary to your opinion as a municipal official. Present your position logically and base it on facts. Emotional appeals do not influence a vote. Don't send just a council resolution. You may want to refer in your letter to a resolution, but don't just send the resol ution itself. Identify the bill you are writing about. Give the number of the bill and a brief description of its subject matter. Thousands of bills are introduced during a regular ses- sion, and legislators cannot be expected to immediately recall everyone of them merely by a number or a vague descri ption. Be brief, specific, and to-the-point. Many issues are com- plex, but your opinions and arguments have a better chance of being read if they are stated as concisely as the subject will permit. Remember that your letter will be competing for time and attention with countless others. Most viewpoints can be amply set forth in a carefully-writ- ten, one-page letter. Use background material provided by TML as a basis for your own letters, but don't simply copy the language. Give facts and opinions concerning the effects of a. particular measure on your own city. The importance of contacting a legislator on time cannot be overemphasized. The most eloquent letter does no good if it arrives after a vote. 9. KEEP THE LEAGUE STAFF INFORMED Always send copies of your letters, faxes, or e-mails to the League. The staff needs to know to whom you write, when you write, and what you say. And if you receive a response from a legislator, let us know about that, too. The League's legislative staff reads your letters and incorpo- rates your arguments and local circumstances into League testimony. The staff members also cite your letters when they talk with your legislators. 10. RECOGNIZE THEIR PROBLEMS Your legislators represent all the constituents in your area - liberal and conservative, business and labor. Their duty is to represent all the people to the best of their abi I ity. There may be times when you think your legislators are on the wrong track, but they may have facts that are not available to you. Try to understand their problems, out- look, and objectives. Never threaten political or other consequences if the sen- ator or representative refuses to see an issue your way. Few respond positively to blatant power plays. Most controversial legislation is the result of compromise - that's the way the system operates. There will be times when legislation does not go your way, so don't be too crit- ical when it happens. Remember that you can disagree without being disagreeable. Be very wary of public criticism of your legislator's actions. Some legislators rarely vote with cities, yet come through on crucial votes. Taking them to task in a public forum for a series of votes on relatively unimportant issues can lose their votes permanently on much more vital issues. It's much more effective to sit down with a legislator in private to discuss areas of disagreement. 11. SAY THANKS Remember to thank legislators regularly and publicly for their work, support, and votes. Never discount the importance of a thank you; it really can make a difference. This is one of the most important things you can do, because so few people remember to thank their legislators - and legislators clearly remember those who do. Recognition dinners and letters to the edi- tor praising the responsiveness of legislators to local needs can be effective public ways of saying thank you to your legislator. If you believe your legislators deserve re-election, don't hesitate to get involved when they are campaigning for another term. That's the time they need your help most of all. 12. DO UNTO OTHERS... Approach legislators the way you, as a city official, want to be approached by your constituents - with courtesy and respect. PRE COUNCIL cc~~'" AGENDA BRIEFING Tl~:-.:a:; MEETING DATE: I ITEM#: i 08/03/05 PC-2 CITY MANAGER i DEPARTMENT HEAD I FINANCE REVIEW IN/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of County Bond Issue Projects City staff presented information regarding the proposed Tarrant County Bond Election to the City Council on June 21, 2005. Staff was directed at that time to submit the entire list to Tarrant County for consideration. After further review of the criteria for the bond submittal, all projects submitted by Colleyville will need to have matching funding in place at the time of project submittal. As a planned follow up from the June 21, 2005 discussion, this item is provided as an opportunity for the City Council to select possible project submittals. An item will be provided for the August 16, 2005 agenda for actual submittal authorization. The attached staff report summarizes each project and the funding that is currently available. To participate in the County program, cities are required to provide 50% of the local share costs. Attachments . Staff Report MEMORANDUM TO: FROM: Bill Lindley, City Manager Paul Frederiksen, Assistant City Manager Keith Fisher P.E., Director of Public Works vJ~ SUBJECT: Tarrant County Bond Election Transportation Improvements Update DATE: July 26, 2005 BackQround As previously report to City Council, Tarrant County is in the process of develC?ping a transportation bond program for voter consideration next year. The County staff estimates that up to $200 million will be made available through the program for transportation improvements. City staff plans to submit a list of projects for consideration by AUQust 19. 2005. The list will be based on public safety and economic development. The following is a priority summary of the work, cost estimates and funding available. The list is divided into Roadway Service Area 1 and Roadway Service Area 2 due to the available funding in each category. Roadway Service Area 1 (East of SH26) Funding Available: $1,103,424 Roadway Service Area 2 (West of SH26) Funding Available: $47,057 1 PROJECTS WITH FUNDING IDENTIFIED Roadwav Service Area 1 (East of SH261 1. Jackson Road @ Cheek Sparger Road Intersection Type of Project: Intersection - Air Quality Project Improvements will include additional lanes to accommodate the peak hour traffic volumes, a traffic signal for better efficiency, and other pertinent items related to drainage and utilities. Construction estimate: $800,000 ($400,000 City share) Available Funding: . Perimeter Street Fees . Area 1 Impact Fees $199,194 $200,806 2. Martin Parkway @ Cheek-Sparger Road Intersection Type of Project: Intersection - Air Quality Project Improvements include the addition of left turn lanes from Cheek-Sparger on to Martin Parkway and the addition of a traffic signal. Construction estimate: $300,000 ($150,000 City share) Available Funding: . Perimeter Street Fees . Area 1 Impact Fees $112,874 $37,126 3. Church Street Realignment Project Type of Project: Thoroughfare - Off-System Projects Improvements include the construction of a new concrete street from SH26 to Pleasant Run Road. The roadway will be 4 lanes at the intersection with SH26 transitioning to 2 lanes at the Hidden Oaks subdivision. The western leg of the traffic signal at SH26 will be installed as a part of this project. Construction estimate: $1,200,000 ($600,000 City share) 2 Available Funding: . Perimeter Street Fees . TIF Funding $7,856 $603,338 4. Glade Road @ Pool Road 1 Jackson Road Intersection Type of Project: Intersection - Air Quality Project Improvements will include the addition of a traffic signal and restriping the existing traffic lanes. Additional transitions may be needed and will be added to the project as determined by design. Construction estimate: $150,000 ($75,000 City share) Available Funding: . Perimeter Street Fees $550,383 Roadwav Service Area 2 (West of SH261 1. John McCain Road @ Pleasant Run Road Intersection Type of Project: Intersection - Air Quality Project Improvements include the addition of left turn lanes in all directions with a new traffic signal. There are two parcels where right-of-way will have to be negotiated. Construction estimate: $400,000 ($200,000 City share) Available Funding: . Perimeter Street Fees $200,000 2. Bogart Street Improvements Type of Project: Thoroughfare - Off-System Projects Improvements will include two additional lanes of traffic along Bogart for added capacity during peak volume times. Staff will be talking with GCISD to discuss their current drop off and pick up scenario and staging areas for parents for both Colleyville Middle School and Colleyville Elementary School. 3 Construction estimate: Available Funding: . Perimeter Street Fees . TIF Funding Bike Paths: 1. Pleasant Run Trail Type of Project: $400,000 ($200,000 City share) $245,743 $600,000 Trail - Air Quality Project Improvements will include the installation of a 10" concrete trail from Church Street to the Villages of Colleyville. Construction estimate: Available Funding: . Perimeter Street Fees . Area 2 Impact Fees . City Funding 2. Pleasant Run Trail - Phase II $200,000 ($100,000 City share) $0 $47,057 $52,943 Improvements will include the installation of a 10" concrete trail from Church Street to the Colleyville Soccer Complex. Construction estimate: Available Funding: . Perimeter Street Fees . Area 2 Impact Fees . Available Cash 3. Thompson Terrace Trail Type of Project: $175,000 ($87,500 City share) $0 $47,057 $40,443 Trail - Air Quality Project Improvements will include the installation of a 10" concrete trail along Thompson Terrace from SH26 to Glade Road. Construction estimate: $125,000 ($62,500 City share) Available Funding: . Perimeter Street Fees $0 4 . Area 1 Impact Fees . City Funding $47,057 $15,443 4. Big Bear Creek Trail Extension Type of Project: Trail - Air Quality Project Improvements will include the installation of a 10" concrete trail from the Longwood I Ross Downs subdivision to Pool Road along the south side of Big Bear Creek. This will provide a valuable trail linkage from Colleyville to the City of Grapevine's trail system. Construction estimate: $750,000 ($375,000 City share) Available Funding: . Perimeter Street Fees . Available cash $0 $375,000 Rail Projects: 1. Park-n-Ride Feasibility Study Type of Project: Transit Project Staff will include a request of $50,000 for a study of the options the City may have for a potential park-n-ride facility along the Cotton belt railway. Scope will include land availability, transportation issues, and cost estimates. Study estimate: $50,000 ($25,000 City share) Available Funding: . Perimeter Street Fees . Available cash $0 $25,000 5 PROJECTS WITHOUT IDENTIFIED FUNDING 1. Cheeksparger Road Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. Concrete trails and sidewalks will be constructed in as needed. A 5'-6' paved shoulder will also be constructed on each side of the roadway to accommodate emergency vehicles. The project limits will be from SH26 to Heritage Avenue. Construction estimate: $5,500,000 ($2,750,000 City share) Available Funding: . Perimeter Street Fees $112,874 2. Glade Road Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. Concrete trails and sidewalks will be constructed in as needed. The project limits will be from SH26 to Martin Parkway. Construction estimate: $4,500,000 ($2,250,000 City share) Available Funding: . Perimeter Street Fees $550,383 3. Heritage Avenue Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, the installation of new bridges at Little Bear Creek and the upgrade of underground utilities. The project limits will be from Glade Road to Cheeksparger Road. Concrete trails and sidewalks will be constructed in as needed. Construction estimate: $5,000,000 ($2,500,000 City share) 6 Available Funding: . Perimeter Street Fees $0 4. John McCain Road Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. Concrete trails and sidewalks will be constructed in as needed. The project limits will be from Maranatha Court to Bandit Trail. Construction estimate: $2,750,000 ($1,375,000 City share) Available Funding: . Perimeter Street Fees $200,000 5. Westcoat Drive Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. Concrete trails and sidewalks will be constructed in as needed. The project limits will be from John McCain Road to White Drive. Construction estimate: $1,300,000 ($650,000) Available Funding: . Perimeter Street Fees $0 6. McDonwell School Road Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. The project limits will be from Herbert Road to Westcoat Drive. Construction estimate: $1,700,000 ($850,000 City share) 7 Available Funding: . Perimeter Street Fees $347,531 7. L.D. Lockett Road Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. Concrete trails and sidewalks will be constructed in as needed. The project limits will be from Precinct Line Road to Pleasant Run Road. Construction estimate: $3,000,000 ($1,500,000 City share) Available Funding: . Perimeter Street Fees $141,056 8. West Glade Road Type of Project: Thoroughfare - Off-System Projects Improvements will include the complete reconstruction of the roadway, addition of a drainage system, and the upgrade of underground utilities. The project limits will be from SH26 to the Hurst city limits. Construction estimate: $1,700,000 ($850,000 City share) Available Funding: . Perimeter Street Fees $27,731 Attachments: . Available Funding 8 .. .. ~ u .. Ii c = ~~i "'ilE :i ~ e E j ~ &! .. J!! c c .. '" E ~~ ~:i "15 c 0 .2 '" ~~ - '" illm 0:: ~~ '" '" ~~~ oil", .~ ~ ~ om ~ ~ ~~ ~ 0:: c 'n; 'd ::E c .c -Sl iij .l5 ::; .. :I: ~ <.) ~ "8 ~ ~ ~ ~ ~ :I: '" en '" al13 ~~ :;;: ~i .... e alO- 12s '" c 0:: '" . <.) W ..J :J o W :r: u (f) o 0:: ~ 0:: o u.. ..J ..J o 0:: I- U W ...., o 0:: c.. u.. i= ,!I .~ ,!Iij <3 !l 0;5> j< :> ~ .... c .. a: u .!I!. e 0- LL ;:: ~ I <5 <.) 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"0 o o o .... o on ... '0 o o o N co ... ... '0 o o o o '" ..: ... o Ol CD cO N .... on .... ... e- ~ .... LOCATION STREET PERIMETER FEES ESCROWED AS OF JUNE 15, 2005 BEDFORD RD. BEDFORD RD BRIDGE BEDFORD RD/LAKE SOMERSET BEDFORD RD/LAKEWOOD VILLAGE PK PHI BEDFORD RD/LAKEWOOD VILLAGE PK PHil BEDFORD RD/LAKEWOOD VILLAGE PK PHIII BEDFORD RD/LAKEWOOD VILLAGE PK PHIV TOTAL BEDFORD ROAD BOGART ROAD: BOGART/HIDDEN OAKS/SANDLlN TOTAL BOGART ROAD CHEEK SPARGER ROAD: VILLAS DEL MAR SPARGER FELPS ADDITION 212 CHEEK SPARGER TARA VILLAGEfTARA PROFESSIONAL CTR TOTAL CHEEK SPARGER ROAD CHURCH STREET: CHURCH ST/HIDDEN OAKS TOTAL CHURCH STREET JOHN MCCAIN ROAD: E. JOHN MCCAIN/SHALlMAR TANGLEWOOD ADDITION VANGUARD ESTATES OAK KNOLL NORTH ADDITION WARWICK PARC ADDITION TOTAL JOHN MCCAIN ROAD AMOUNT AVAILABLE $31,436 $206,819 $9,700 $23,110 $15,730 $71,289 $358,084 $245,743 $245,743 $53,366 $33,854 $20,786 $4,868 $112,874 $7,856 $7,856 $65,366 $24,068 $33,351 $23,761 $89,192 $235,738 LOCATION STREET PERIMETER FEES ESCROWED AS OF JUNE 15, 2005 GLADE ROAD (HERITAGE TO POOL RD): GLADE ROAD/ASHMORE I GLADE ROAD/ASHMORE II-A GLADE ROAD/ASHMORE II GLADE ROAD/ASHMORE II-B GLADE ROAD/ASHMORE III GLADE ROAD/PLEASANT GLADE CHURCH GLADE ROAD/ST MARY'S CHURCH GREEN ACRE/1313 GLADE PERI STR FEE KAMEGO ADDITION STRATHMORE ADDITION TOTAL GLADE ROAD (HERITAGE TO POOL RD): GLADE ROAD ( POOL RD TO C'VILLE BLVD): GLADE ROAD/CRANBROOK GLADE ROAD/SUMMERBROOK MAAS ESTATES-4712 BILL SIMMONS RD MAAS ESTATES-4720 BILL SIMMONS RD BELDON HOLLOW MAAS ESTATES-4808 BILL SIMMONS RD 5009 THOMPSON TERRACE REDUS ADDITION-LOT3R1 BLK1 GREER ADDITION-LOn BLK 1 TOTAL GLADE ROAD (POOL RD TO C'VILLE BLVD): GLADE ROAD (WEST OF C'VILLE BLVD) GLADE ROAD/MILL CREEK TOTAL GLADE ROAD (WEST OF C'VILLE BLVD) JACKSON ROAD: SPRING GARDEN TOTAL JACKSON ROAD LD LOCKETT ROAD: CITGO STATION/LD LOCKET PERI STR FEES REATTA PLACE-PERI STREET FEES LUXMONT ESTATES TOTAL LD LOCKETT ROAD MCDONWELL ROAD: MCDONWELL ROAD/WOOD ESTATES MCDONWELL ROAD/REMINGTON PARK I MCDONWELL ROAD/REMINGTON PARK II REMINGTON PARK PHIII PERIM LATTER DAY SAINTS CHURCH DEBRECHT ADDITION TOTAL MCDONWELL ROAD AMOUNT AVAILABLE $47,660 $25,490 $38,483 $32,650 $58,628 $29,470 $16,915 $2,218 $12,448 $17,830 $281,792 $106,861 $52,445 $16,863 $16,863 $16,319 $20,236 $21,295 $9,102 $8,607 $268,591 $27,731 $27,731 $86,320 $86,320 $52,363 $87,104 $1,589 $141,056 $9,124 $150,246 $69,230 $72,604 $31,483 $14,844 $347,531 2 LOCATION STREET PERIMETER FEES ESCROWED AS OF JUNE 15, 2005 MONTCLAIR DRIVE: LEYTON GROVE TOTAL MONTCLAIR DRIVE PLEASANT RUN ROAD: PLEASANT RUN/HARDAGE PLEASANT RUN/LAUREL OAKS PLEASANT RUN/APPLEBEE'S HUGGINS ADDITION TOTAL PLEASANT RUN TINKER ROAD: TINKER/GOOD SHEPHERD CHURCH TINKER/PECAN GARDENS TOTAL TINKER ROAD TOTAL AVAILABLE PREIMETER STREET FEES: AMOUNT AVAILABLE $19,784 $19,784 $40,936 $52,857 $41,128 $1,000 $135,921 $5,388 $27,659 $33,047 $2,302,068 3 "<t C') N 0 0 0 0 0 0 0 0 0 0) LO 0 LO ~ ~ ~ ~ 0 ~ ~ ~ ~ 0 0)_ C') 1'--- C') I'-- 0:: "<t oi N .0 w CD N ~ N I'-- ~ ...... ~ ~ ...... 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I- ill () <( 0 ::- ~ CI) I- <( w :E z W ill :s: 0 (/) () 0:: ..J e:> 0 :E :E .J () ...., ~ PRE COUNCIL CC@U0 AGENDA BRIEFING Tl~.xa'$ MEETING DATE: ITEM#: 08/03/05 PC-3 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT : Discussion of the August 3, 2005, City Council regular agenda items This item provides the opportunity for the City Council to discuss the regular City Council agenda items. CC~CI> AGENDA BRIEFING ""l~~a$ CITY COUNCIL MEETING DATE: ITEM#: CITY MANAGER .~ DEPARTMENT HEAD h FINANCE REVIEW! NIA Previous Action: None 08/03/05 1 DEPARTMENT: CITY COUNCIL SUBJECT: Executive Session - I n accordance with Texas Government Code Chapter 551, Subchapter D EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Sec. 551.074 - Sec. 551.087 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Brian K. Meroney vs. City of Colleyville Legal - Potential Litigation - Pecan Village Partners Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard Proposed Sale of Property - 5100 Colleyville Boulevard Personnel - City Manager's Performance Evaluation Economic Development Conference with City Manager and staff to discuss and deliberate commercial and financial information received from business prospect(s) the City seeks to have locate, stay, or expand within the City; with which business(es) the City is pursuing and conducting economic development negotiations RESOLUTION R-05-2574 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF AUGUST 3, 2005 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following actions of the City Council are hereby adopted and approved: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AND ABSTENTIONS. 2005, BY A VOTE OF ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor -.._.,--~~,~-_.....--".~-_. - CITY COUNCIL cae'" AGENDA BRIEFING ,,(.";,,;.,$ MEETING DATE: ITEM#: 08/03/05 3 CITY MANAGER I DEPARTMENT HEAD I FINANCE REVIEW I NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS PROCLAMATION - In recognition of Dr. Louis Miller Day on August 5, 2005, celebrating the 31st anniversary as a dentist in the City of Colleyville PLAQUE .... In recognition of service on the Historical Preservation Committee - Kelly LaFarge PRESENTATION - In recognition of Eddie Edwards, Building Inspection Supervisor, and staff for enforcing the City's sign ordinance roclamatton CITY OF Colleyville, Texas WHEREAS: Dr. Louis Millerwas the first full-time dentist in Colleyville; and WHEREAS, in 1974, Dr. Miller opened a dental practice in Colleyville; and WHEREAS, he recognized the community had the potential to become a unique quality city; and WHEREAS, Dr. Miller has been a member of the Fort Worth District Dental Society since 1974 and has held several offices, including President; and WHEREAS, he is also a member of the Texas Dental Association, serving on various committees and boards, as well as being a member of the American Dental Association; and WHEREAS, Dr. Miller actively participates in the growth and development of the community; serving as the first Vice President of the Colleyville Chamber of Commerce, member and past- President of the Colleyville Rotary Club and current member and past-President of the Colleyville Lions Club; and WHEREAS, he has also served as Park Commissioner for the City, been on the Citizen's Charter Review Committee, board member of the COlleyville Area Center Advisory Board and is currently serving on the Colleyville Center Advisory Board and SH26 Advisory Committee. NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE, TEXAS, on behalf of the Colleyville City Council and the citizens of Colleyville, do hereby proclaim August 5,2005, to be Dr. Louis Miller Day and call upon our citizens to honor and recognize Dr. Miller's commitment to the health, growth and development of our community. IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville, Texas, affixed this 3cd day of August 2005. /1. J.i~ /Vcu . ~'~ Mayor J Celie T'eX1'l5 RESOLUTION R-05-2575 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING AUGUST 3, 2005 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. Approval of minutes of the regular City Council meeting of July 19, 2005 b. Approval and adoption of the 2005 certified tax roll c. Approval of a Final Plat of Braemar Addition on 15.662 acres, located at 5000-5201 Fry Lane, Case P-05-025 d. Approval and adoption of the 2005-2006 City Council Work Initiatives AND IT IS SO RESOLVED. APPROVED ON THIS OF AYES, DAY OF NAYS AND 2005, BY A VOTE ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor MINUTES OF THE CITY COUNCIL MEETING JULY 19, 2005 The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on July 19, 2005, at 5:31 p.m. ROLL CALL: Councilpersons George Boll, Tony Licata, Rich Hendler, Tom Hart and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Finance Director Terry Leake, Police Lieutenant Rodney Cunningham, Fire Chief Mike Johnston, Economic Development Manager Scott Welmaker, Public Works Director Keith Fisher, Community Development Manager Barry LeBaron, Financial Analyst Kacey Bess, Parks and Recreation Director Monica Walsh, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. Gail Manion, Sidewalk Committee Chairman also attended. PC-1. Discussion of the draft 2006 Work Initiatives There was general discussion regarding the priority of the draft 2006 Work Initiatives. It was determined that the proposed initiatives would be placed on the August 3, 2005 City Council agenda for consideration. PC-2. Discussion of parking access via Shadowood Drive at City Park Public Works Director Keith Fisher provided an overview of the proposed plan for an alternative access to the parking lot located adjacent to Kidsville and the basketball courts within City Park and answered questions of the Council. City Manager Bill Lindley spoke regarding funding options for the project. CITY COUNCIL MINUTES JULY 19, 2005 PC-3. Update of the 1998 Colleyville Pathways Plan - A Citywide System Community Development Manager Barry LeBaron provided an overview of the proposed update of the 1998 Colleyville Pathways Plan - A Citywide System and answered questions of the Council. Discussion ensued regarding the development of City hike and bike trails, the connectivity of the trails, the cost of construction, safety features and funding options. Parks and Recreation Director Monica Walsh provided information related to the development of the Cotton belt Trail. Mayor Kelly expressed appreciation to Gail Manion, Sidewalk Committee Chairman, for the work of the Committee. Council requested that the Traffic Safety Advisory Committee and the Sidewalk Committee be invited to attend the SH26 Advisory Committee meeting to be held in August. PC-4. Presentation of Monthly Financial Report - June 2005 Finance Director Terry Leake presented the June 2005 monthly Financial Report. PC-5. Discussion of the July 19, 2005, City Council regular agenda items There was no discussion of the July 19, 2005, City Council regular agenda items. There being no further business, Mayor Kelly declared the meeting adjourned at 6:26 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly on July 19, 2005, at 6:45 p.m. ROLL CALL: Councilpersons George Boll, Tony Licata, Rich Hendler, Tom Hart and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Finance Director Terry Leake, Police Chief Tommy Ingram, Community Development Manager Barry LeBaron, Community Development Coordinator Chris Fuller, Public Works Director Keith Fisher, Economic Development Manager Scott Welmaker, Financial Analyst Kacey Bess, Parks and Recreation Director Monica Walsh, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. 2 CITY COUNCIL MINUTES JULY 19, 2005 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Sec. 551.087 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Brian K. Meroney vs. City of Colleyville Legal - Potential Litigation - Pecan Village Partners Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard Proposed Sale of Property - 5100 Colleyville Boulevard Economic Development Conference with City Manager and staff to discuss and deliberate commercial and financial information received from business prospect(s) the City seeks to have locate, stay, or expand within the City; with which business(es) the City is pursuing and conducting economic development negotiations Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:45 p.m. and reconvened at 7:40 p.m. The invocation was given by Reverend Carter Foster of Colleyville Christian Fellowship and City Attorney Matthew Boyle led the Pledge of Allegiance. EXECUTIVE SESSION: 2. CONSIDER AND TAKE ANY ACTION{S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-05-2570 This Resolution was not needed. 3. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Kelly announced that U.S. Congressman Kenny Marchant will host a "Meet Your Congressman' event on Saturday, July 23, 2005, from 5:00-6:30 p.m. in City Council Chambers. Mayor Kelly invited everyone to attend the Colleyville Public Library's Summer Reading Program finale to be held July 28,2005 from 6:00 to 9:00 p.m. 3 CITY COUNCIL MINUTES JULY 19, 2005 Mayor Kelly invited the citizens to participate in "National Night Out", a crime prevention program, on August 2, 2005. Councilman Hendler announced that the first Council meeting in August will be moved to Wednesday, August 3, 2005, to provide for "National Night Out" to be held Tuesday, August 2, 2005. Mayor Kelly presented Proclamations to Nelson Thibodeaux and the Colleyville Lions Club for coordinating the Hometown Heroes Day event. Mr. Thibodeaux expressed appreciation to Mayor David Kelly, Frank Carroll, President of Colleyville Lions Club, Tommy Ingram, Chief of Police; Bill Lindley, City Manager; and Paul Frederiksen, Assistant City Manager, for their support of the Hometown Heroes Day event. Mr. Frank Carroll, President of the Colleyville Lions Club, expressed appreciation to City employees, with special recognition to Officer Bill Hudgins and the Police Department staff and Fire Chief Mike Johnston and the Fire Department staff, for their support of the event. Mayor Kelly presented a Proclamation to Monica Walsh, Parks and Recreation Di recto , in recognition of Parks and Recreation month. Ms. Walsh encouraged citizens to enjoy the amenities of the City parks and the hike and bike trails. Mayor Kelly presented a Proclamation to Rodney Cunningham, Police Lieutenant, in recognition of "National Night Out 2005". Lieutenant Cunningham invited everyone to participate in "National Night Out" on August 2, 2005. CONSENT: 4. READING AND PUBLIC HEARING - Resolution R-05-2571 - Consent Items: a. Approval of minutes of the regular City Council meeting of July 12, 2005 b. Approval of minutes of the Joint City Council and Colleyville Area Chamber of Commerce Board of Directors meeting of June 28, 2005 Mayor Kelly opened the public hearing and read Resolution R-05-2571 in its entirety. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. 4 CITY COUNCIL MINUTES JULY 19, 2005 Councilman Boll moved to approve Resolution R-05-2571, with the amendment to the roll call of the Joint City Council and Colleyville Area Chamber of Commerce Board of Director's meeting of June 28, 2005, to reflect that Mayor Pro Tem Jon Ayers was absent. Councilman Hendler seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the motion carried. PUBLIC HEARINGS: 5. SECOND READING AND PUBLIC HEARING - Ordinance 0-05-1531 - Approval of a Special Use Permit for a covered carport on Lot 4, Block 1, Community Home Addition, located at 1508 Cherry Lane, Case Z-05-018 Mayor Kelly opened the public hearing and read the caption of Ordinance 0-05-1531. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers moved to approve Ordinance 0-05-1531. Councilman Hart seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the motion carried. 6. SECOND READING AND PUBLIC HEARING - Ordinance 0-05-1532 - Approval of an Amendment to Chapter 3, Section 3.24 of the Land Development Code, regarding Planned Unit Development side and rear yard set-back regulations, Case Z-05-017 Mayor Kelly opened the public hearing and read the caption of Ordinance 0-05-1532. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilman Hart moved to approve Ordinance 0-05-1532. 5 CITY COUNCIL MINUTES JULY 19, 2005 Councilman Boll seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the motion carried. 7. SECOND READING AND PUBLIC HEARING - Ordinance 0-05-1533 - Adopting an annual budget for Fiscal Year 2006 for the Colleyville Crime Control and Prevention District Mayor Kelly opened the public hearing and read the caption of Ordinance 0-05-1533. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers moved to approve Ordinance 0-05-1533. Councilman Licata seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the motion carried. 8. SECOND READING AND PUBLIC HEARING - Ordinance 0-05-1534 - Denial of Gas Reliability Infrastructure Program (GRIP) Rate Request by Atmos Energy Corp., Mid-Tex Division Mayor Kelly opened the public hearing and read the caption of Ordinance 0-05-1534. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers moved to approve Ordinance 0-05-1534. Councilman Boll seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the motion carried. 6 CITY COUNCIL MINUTES JULY 19, 2005 9. READING AND PUBLIC HEARING - Resolution R-05-2572 - Approval of the Utility Relocation Design Contract for SH26 - Phase II, with Teague, Nail and Perkins, in the amount of $373,600 Mayor Kelly opened the public hearing and read Resolution R-05-2572 in its entirety. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. City Manager Bill Lindley stated this item provides for part of the SH26 improvements related to the utility relocation design. Public Works Director Keith Fisher provided an overview of the project including cost estimates and identified a funding source. Councilman Hendler moved to approve Resolution R-05-2572. Mayor Pro Tem Ayers seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the motion carried. REPORTS: 10. TRAFFIC SAFETY ADVISORY COMMITTEE - April 11, 2005 PARKS AND RECREATION ADVISORY BOARD MINUTES - May 2, 2005 There was no action taken on this item. CITIZEN COMMENTS: 11. CITIZEN COMMENTSIPRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. ACTION/RESOLUTION: 12. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 19, 2005 - Reading and Public Hearing - Resolution R-05-2573 7 CITY COUNCIL MINUTES JULY 19, 2005 This Resolution was not needed. ADJOURNMENT 13. ADJOURNMENT There being no further business before the City Council, Councilman Boll moved to adjourn. Councilman Licata seconded the motion. Ayes: Councilpersons Boll, Licata, Hendler, Hart and Mayor Pro Tem Ayers Nays: None Mayor Kelly declared the meeting adjourned at 8:02 p.m. APPROVED THIS AYES, DAY OF NAYS AND 2005, BY A VOTE OF ABSTENTIONS. Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 8 eityor CITY COUNCIL CC~S!~mi!l AGENDA BRIEFING IC'xa$ MEETING DATE: 08/03/05 CITY MANAGER I ITEM # : 4b DEPARTMENT HEAD , RESOLUTION # : R-05-2575 FINANCE REVIEW i Previous Action: None DEPARTMENT: FINANCE SUBJECT: Approval and adoption of the 2005 certified tax roll - by Consent Reading and Public Hearing On July 25, 2005, the Chief Appraiser of Tarrant Appraisal District certified the 2005 tax roll to be levied on October 1, 2005, in the amount of $2,794,186,079. This represents an increase of 8.12% over the current year's valuation. However, the value of existing property on the tax roll represents only a 2.84% increase. This total excludes the value of properties currently under appeal and incomplete appraisals to the Appraisal Review Board, in the amount of $64,156,651 (minimum projected value). These amounts total $2,858,342,730 in projected assessed valuation and are the totals that are used to calculate the effective tax rate. Attached is the information received from the Appraisal District. Financial Impact These are the amounts used to calculate the effective tax rate for the 2005 budget and will be used in the 2005 ad valorem tax revenue projections. Recommendation Approval Attachments . Certified Tax Roll Tax Office 3072 Mustang Drive Grapevine, TX 76051 817/251-5633 METRO 817/481-1242 FAX 817/42] -9400 Independent Schoof CDistrict July 25,2005 I, Colette Franklin, Tax Assessor-Collector for the City of Colleyville, Texas, submit to the City Council the 2005 Appraisal Roll as sworn to by John Marshall, Chief Appraiser of the Tarrant County Appraisal District. Attached, herewith, are the appraisal roll valuation summary sheets with hard copies of the appraisal roll available for inspection at 3072 Mustang Drive, Grapevine, Texas 76051. Total Appraised and Assessed Value Less Ag Deferral & Exemptions Net Taxable $2,884,011,059 89.824.980 $2,794,186,079 New Construction (Included in net taxable) $ 139,730,022 I certify an anticipated collection rate of 100% for the tax year 2005. This total percentage includes current taxes, delinquent taxes, rollback taxes, penalties and interest. itness my hand this 25th day of July 2005. ^. ,. ~ '!LG Colette Franklin, RTA, CSTA Tax Assessor-Collector S om and Subscri~ed to me this 25th day of July 2005. / ' / U \ ' 01 _ ( l ' e J' .,' " 11 It. f _ l( a/ 1 Nota Public's Signature County State ..~~ff"'I# /"f.~'''~\ :.: ~:. I \~. /.,] ';of>!.' .,..~~ ., ""~,9;~.,~~"''' >~ .., LAURA OWENS MY COMMISSION EXPIRES April 23, 2006 July 25 2005 Certified RolI-Colleyville TARRANT APPRAISAL DISTRICT JOHN MARSHALL CHIEF APPRAISER CITY OF COLLEYVILLE I, JOHN MARSHALL, CHIEF APPRAISER FOR TARRANT COUNTY, SOLEMNLY SWEAR THAT THE ATTACHED IS THAT PORTION OF THE APPRAISAL ROLL OF THE TARRANT APPRAISAL DISTRICT WHICH LISTS PROPERTY TAXABLE BY THE ABOVE NAMED ENTITY AND CONSTITUTES THEIR APPRAISAL ROLL. 2005 APPRAISAL ROLL INFORMATION VALUATION SUMMARY * MARKET VALUE >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> $2,884,011,059 - DEFERRED SPECIAL USE VALUE LOSS: AGRICULTURAL $25,845,543 - PARTIAL EXEMPTION VALUE DISABLED VETERAN OVER-65 HOMESTEAD DISABLED PERSON PRORATED ABSOLUTE - PP NOMINAL VALUE LOSS: LOSS: $979,000 $58,526,104 $0 $4,250,660 $218,871 $4,802 * NET TAXABLE VALUE >>>>>>>>>>>>>>>>)>>>>>>>>> $2,794,186,079 (INCLUDES NET TAXABLE VALUES OF PROPERTY ON WHICH TAXES ARE "FROZEN" ) NEW CONSTRUCTION >>>>>>>>>>>>>>>>>>>>>>>>>> $139,730,022 (INCLUDED IN NET TAXABLE VALUE) 25 JUL 2005 HN MARSHALL HIEF APPRAISER * MARKET AND NET TAXABLE VALUES DO NOT INCLUDE VALUES PENDING IN ARB OR INCOMPLETE VALUES..,SEE PAGES 2 AND 3. . Page 1 of 3 2500 Handley-Ederville Road Fort Worth, Texas 76118 (817) 284-0024 MG251A.FSl .A- TARRANT APPRAISAL DISTRICT John Marshall Chief Appraiser 25 JUL 2005 CITY OF COLLEYVILLE 2005 A.R.B Roll Information Section 26.01 (c) of the State Property Tax Code directs the chief appraiser to prepare a list of all properties under protest with the Appraisal Review Board and pending disposition at the time of value roll certification. . The values below are from the ARB roll and are not included in the totals certified by the chief appraiser and represented on page 1 of this report. 85,087,692 Total appraised value of properties under protest 82,510,877 Net taxable value of properies under protest 57,472,675 Estimated minimum taxable value forthe same properties .' Page 20f3 2500 Handley-Ederville Road Fort Worth, Texas 76118 (817) 284-0024 MG252B.FSL A- TARRANT APPRAISAL DISTRICT John Marshall Chief Appraiser 25 JUL 2005 CITY OF COLLEYVILLE 2005 Incomplete Property Information Section 26.01 (d) of the State Property Tax Code directs the chief appraiser to prepare a list of all properties that are not on the certified appraisal roll and not included on the ARB roll. The values below are from the incomplete property listing and are not included in the totals certified by the chief appraiser and represented on page 1 of this report. The value of incomplete properties are subject to change and are also subject to appeal before the Appraisal Review Board. 8,350,042 Total appraised value of incomplete properties 6,683,976 Estimated net taxable value of incomplete properties .' Page 3 of 3 2500 Handley-Ederville Road Fort Worth, Texas 76118 (817) 284-0024 MG253B.FSL CITY COUNCIL cn@n<a AGENDA BRIEFING .,.C'."> ,,$ MEETING DATE: I 08/03/05 ITEM #: , 4c I ORDINANCE #: ! R-05-2575 CITY MANAGER I ! ~ DEPARTMENT HEAD I FINANCE REVIEW ! i Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT : Approval of a Final plat for Braemar Addition on 15.662 acres, located at 5000-5201 Fry Lane, Case P-05-025 - by Consent Reading and Public Hearing Steven Stallard is the potential developer of a 15.662-acre parcel of property located at the northern end of Fry Lane. The developer has submitted a Final Plat to divide the property into seven lots for the construction of single-family residences and one lot designated as a private road. The preliminary plat for this development was approved by the Planning and Zoning Commission on May 23,2005 and by the City Council on June 7, 2005 with Resolution R-05- 2549. Zoning. Two of the proposed lots on the west side of Fry Lane are zoned R20 Single Family Residential. The remaining lots are zoned AG Agricultural. Five of the proposed lots meet the dimensional standards for the applicable zoning districts. Two of the AG zoned lots do not meet the three acre minimum lot size requirements, but are considered Lots of Record and may deviate from the minimum lot size. Right-of-Way Dedication. Fry Lane is not currently a public dedicated street. For several years, access to the properties located at the northern end of Fry Lane has been via a 30-foot private access easement affixed to the property titles of the tracts involved in this development. Maintenance of the roadway surface has been the responsibility of the adjacent properties. The Land Development Code requires all residential lots to have frontage on a public dedicated street. The minimum right-of-way width for a residential street is 50 feet. The developer has dedicated 50 feet of right-of-way directly abutting the affected lots, which technically meets the requirements of the Land Development Code. However, the developer only has control of 30 feet of Fry Lane for that portion of Fry Lane situated between this proposed development and Glade Road, located to the south. This 30-foot section of Fry Lane will remain as a private access easement until such time in the future that the adjacent property develops and sufficient right-of-way becomes available. Drainage. The applicant has submitted a Drainage Plan that has been reviewed and approved by the Engineering Department. A lot grading plan will be necessary at time of building permit. Perimeter Street Improvement Requirements. On March 1, 2005, City Council approved Resolution R-05-2519, which waived the perimeter street improvement requirements along Fry Lane for these properties. A note on the plat references the Resolution R-05-2519 and the Agenda Briefing Resolution R-05-2575 Page 2 of 2 roadway maintenance responsibilities of the property owners of the lots in the proposed development. Water and Sewer. Utility services are available to the site. The developer is required to extend the utility services within the development and install one fire hydrant as a cost to the developer. Parkland Dedication Fees. Parkland dedication fees are due at the time of approval of the final plat. The fee for residential uses is $1,802 per residential lot. The fee must be paid before the plat is recorded with the County Clerk's Office. Tree Survey. The applicant has submitted an aerial photograph that satisfies the tree survey requirements of the Land Development Code. Based on this information no tree replacement plan is necessary since no new streets are being proposed. Summary. The owner's surveyor has addressed all Development Review Committee comments. This final plat also requires approval by the City Council. The proposed development appears to satisfy the requirements of the Land Development Code. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission considered this request at the July 25, 2005 meeting. The Planning and Zoning Commission recommended approval of the plat by a 5-2 vote. Recommendation Approval Attachments · Zoning and Location Map · Plat · Resolution R-05-2519 · Resolution R-05-2549 Zoning and Location Map D NORTH AG AG il ~ iWiww,.-\ ~ .\ ~ i 1 is ~. ~\ \.i~ ~\ , ,~~ ~ -\'J' -'! I 1 . 'i !i i Plat jfll1' : ~ i';' 1 't i ; !i II i 1 ~i · 1'1 \ I fll'ii ~ i ~ i Iii I I. ! i II I' ; l kl i 1M t _ )1 1,1 J J ; r, ,,1,1 I .I.!'. I, a.' ! \ ~J.I.IIl ! 1 i ! if it! ! ~l i i"1 t il~' i' ~ \ " !it lilt t .~ .. l" t n 1 ". II . 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I ! ~~~JiI1 I ,\ , j-.. " I' 1.1 Iii II If> _S ---~ ---- ,~.,---~~.....-..-""~._~,-=--~-~. .. Resolution R-05-2519 RESOLunON R..05-2519 A RESOLunOH APPROVING A.WAIVER OF PERIMEtER STREeT IMPROVEMENT REQUIREMENTS FOR APPROXIMATELY 370 FEET ON FRY LANE NOW. THEREFORE. BE IT RESOlveD BY THE CfTV COUNCIL OF THE CITY OF COLLEYVILLE. TEXAS: Sec. 1. THAT the perime1er street improvement requirements for approximately 370 feet of F'Y Lane as snown on the attached 'Exhibit "'A" arenereby waived, subject to the conditions imposed by the City Council, which are described as follows: A. Fry Lane to be paved with two (21 nche8 of asphalt. with base. B. The pavement surface not be less than twenty-four (24') feet in width. C. There shall be a fire department circular turn-around with a minimum dlamet8r of 100' at the northern end of Fry Lane. D. There sha. be a fire hydrant instaled near the northern end of Fry Lane, E. The improvements stipulated in tnis Resolution shafl be installed a1 no cost to the City of CQUeyviUe, f. Fry Lane 10 be ma1ntainedat the e~$e of the property owners or property owner association. G. This perimeter street improvement waive r is rescinded upon the I'eZOnfng of the property situated within the project timits as shown on the attadled Exhibit "A", AND IT IS SO RESOLVED. PASSED BY A VOTE OF 4 AYES, D NAYS AND D ABSTENTIONS ON THISTHELU DAYOF~"'}S 2005. Mayor I :, &hibll "A" I I I I I I i.~r~ Resolution R-05-2549 RESOLUTION R.o5-2548 A RESOLUTION APPROVING COUNCIL AcnDN UNDER CONSENT ITEM8 AT THE REGULAR COUNCIL MEETING JUNE 1, 2005 WHEREAS, Council has taken action on certain Items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decision. approved by Council action under Consent Items a. follows are hereby adopted: a. Approval of Minutes of the regular City Council meeting of May 17, 2005 b. Approval of a Preliminary Plat of Braemer Addition on 15.6 acres located In the B.B.B. and C.R.R. survey, Abstract 211 and the A. T. Young Survey, Abstract 1756 located at 5000-5201 Fry Lane, Case P-05-013 c. Approval of a Preliminary Plat of Meadows Creek Plaza, 10.141 acres located In the R.N. McEwIng Survey, Abstract 1154 at the 8200 block of Precinct Line Road, Case P-05-017 d. Approval to set a date for a public hearing to consider a request by Grapevlne-CoIleyvllle Independent School DI8trIct to extend the time perIOd to allow two existing portable buildings to remain on the propert) located at 5800 CoIleyvnle Boulevard, Case G-05-010 e. Approval of a Certificate regarding Accounts with JP Morgan Chase Ban~ for authorized account signatures f. Approval of a donation of a log barn and $5,000 for relocation of the barr from John Fegan g. Approval of a donation of a tree from The David Bagwell Company h. Approval of rescheduling the July 5, 2005, City Council meeting AND IT 18 80 RE80LVED. Item II was removed at the requ..t of The David Bagwell Company. APPROVED ON THIS THE '7}1f DAY OF ~ 2005, BY A VOTE OF .5 AYES, a NAYS AND 0 ABSTENTIONS. ~~ Cynthia Singleton, TRMC City Secretary CITY OF COLLEYVILLE ~~ Mayor RESOLUTION R-05-2575 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING AUGUST 3, 2005 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. Approval of minutes of the regular City Council meeting of July 19, 2005 b. Approval and adoption of the 2005 certified tax roll c. Approval of a Final Plat of Braemar Addition on 15.662 acres out of the B.B.B. and C.R.R. Survey, Abstract 211 and the A.T. Young Survey, Abstract 1756 located at 5000-5201 Fry Lane, Case P-05-025 d. Approval and adoption of the 2005-2006 City Council Work Initiatives AND IT IS SO RESOLVED. APPROVED ON THIS OF AYES, DAY OF NAYS AND 2005, BY A VOTE ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor CITY COUNCIL eilY Of CC~'" AGENDA BRIEFING Tl-xa$ MEETING DATE: ITEM#: RESOLUTION # : 08/03/05 4d R-05-2575 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: OFFICE OF THE CITY MANAGER SUBJECT: Approval and adoption of the 2005-2006 City Council Work Initiatives Update Attached is the draft for the 2006 Work Initiatives discussed during the last City Council meeting reflecting requested changes. Once the Work Initiatives are approved, staff will identify various working tasks for the year to accomplish the City Council identified initiatives. Backqround This item is provided to allow an opportunity for the City Council to review for modifications the draft 2006 Work Initiatives developed during the City Council planning session held on June 16 and 17, 2005. The list of initiatives is scheduled to be approved by the City Council at the August 3,2005 meeting. Attachment . Draft 2006 Work Initiatives DRAFT CITY OF COLLEYVILLE 2005 - 2006 Work Initiatives Make Colle wille more prosperous through economic development efforts · Prepare a plan addressing redevelopment opportunities with the goal of increasing commercial viability and creating a sense of unique destination for properties along SH26 while addressing challenges property owners will be confronted with associated with highway construction. Enhance the maintenance and reconstruction of the city roads and streets · Develop a five year street plan identifying funding requirements for both preventive maintenance and reconstruction needs for neighborhood streets and thoroughfares and scheduling of intersections. Funding opportunities include, among others, available Fund Balance cash, fees, capital bond financing and new fees or taxes. The plan will provide focused attention to street improvement opportunities for 2006. · Prepare a study to develop a commuter rail center in conjunction with regional planning for the Cotton Belt Commuter Rail Line with a focus on retail development and/or cooperative partnership opportunities. Ensure fiscal integrity and stewardship of the City's financial planning · Continue development of a five year financial plan identifying anticipated revenues and corresponding expenses for both operations and capital. The plan will identify needed adjustments to staffing, programming and operations and corresponding identified adjustments to user fees and taxes, as needed. Effectively utilize and promote Collewille's paid and volunteer human resources · Develop a workforce development plan focusing on a competitive compensation- benefits plan while addressing needs for succession planning and addressing ways to promote greater citizen volunteer participation and recognition. Expand community relations of the Mayor & City Council with citizens and Boards · Develop a plan promoting elected officials credibility with the general citizenry by promoting the active involvement of citizens to participate with Board and Commission opportunities, creation of a Colleyville Presidents Council and the hosting of annual meetings with key community groups and City boards. Develop, expand and promote leisure activity opportunities for the citizens · Identify opportunities to focus on the development of city parks and private developments by creating an "urban oasis" for citizens to relax and enjoy family times thru enjoyment of trails, open spaces, theaters, shopping, etc. CITY COUNCIL City Of cc:e@ AGENDA BRIEFING 'tC'.,("So MEETING DATE: ITEM # : ORDINANCE # : 08/03/05 5 0-05-1535 i CITY MANAGER i , DEPARTMENT HEAD I FINANCE REVIEW I Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT : Approval of a Special Use Permit for a covered carport on Lot 6, Block 1, Woodbriar Estates West Addition, located at 3609 Cliffwood Drive, Case Z- 05-020 First Reading and Public Hearing Request. Special Use Permit (SUP) for a carport Proposed Use. Mr. John McDaniel, the property owner and applicant, has submitted a request for a Special Use Permit to construct a detached carport on the property. However, the carport deviates from several development regulations stated within the Land Development Code, as discussed in the Development Analysis portion of this agenda briefing. The applicant has submitted a letter addressing the departures from the carport regulations. Existing Conditions. The property is currently used for single family residential purposes. The property contains an existing house and the carport. The property is located within a R15 single-family residential zoning district. Location. This is a 0.34-acre parcel of property located at 3609 Cliffwood Drive. Platting. The property is platted. Adjacent Zoning and Development. The surrounding properties consist of single family residential zoning designations. The properties on all sides are zoned R-15 and are developed as single family residences. Development Analysis. The Land Development Code requires that carports be considered on a case-by-case basis, and must be approved by a Special Use Permit. A comparison of the regulations and the proposed carport is shown below. The Planning and Zoning Commission considered the proposed amendment to the Land Development Code at the June 13, 2005 meeting and recommended approval by a unanimous vote. Agenda Briefing Ordinance 0-05-1535 Page 2 of 3 CARPORT ZONING COMPARISON Category Zoning Requirement Applicant Proposal 1. Maximum Size 480 square feet 578 square feet 2. Longest Dimension Allowed 24 feet 34 feet 3. Maximum Height 15 ft. to highest point of roof 14 feet 6 inches 4. Side Setback 1 0 feet 1 foot 5. Rear Setback 5 feet 5 feet 6. Maximum Number per Lot 1 1 7. Paved Parking Surface Concrete, asphalt or pavestone Concrete 8. Roof Pitch 2:12 minimum In Compliance 9. Construction of Posts brick, stone or decorative metal 8 inch steel with cedar between 12" and 48" in width facade The items indicated with bold, italicized characters do not conform with the carport regulations. The size of the carport exceeds the maximum size regulations. The Land Development Code permits carports up to 480 square feet. The proposed carport is approximately 578 square feet, which exceeds the maximum size requirement by 98 square feet. Similarly, the Land Development Code regulates the length of carport material dimensions. The longest dimension allowed for a carport is 24 feet. The longest dimension of the existing carport is 34 feet, exceeding the regulation by ten (10) feet. The proposed carport encroaches upon the side yard setback as required by the zoning district. The Land Development Code states that a detached carport, such as the one proposed by the applicant, shall be located 10 feet or more from a principal building and may extend into a required side yard, provided all of the following conditions are satisfied: (1) every part of such carport is unenclosed except for necessary structural supports; (2) no part of the carport is less than five (5) feet from a side or rear lot line, and (3) the carport is located completely within the rear yard area as defined in these zoning regulation. Public Notification. Staff mailed notices to 20 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Staff has received one letter in support of this request from property owners within 200 feet of the subject property. Summary. Since the Special Use Permit for this particular use has little impact on land use decisions or requirements, but may be important to those living nearby, staff believes the opinions of the area property owners should be the most important factor in the decision to grant the Special Use Permit or not. Staff has received one letter in support of this request from property owners within 200 feet of the subject property. Since the request is a Special Agenda Briefing Ordinance 0-05-1535 Page 3 of 3 Use Permit, the City Council may establish conditions different than, or in addition to, the normal requirements of the Land Development Code. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission considered this request at the July 11, 2005 meeting and recommended approval of the Special Use Permit by a unanimous vote. Recommendation Denial due to technical non-compliance with the Land Development Code. Attachments · Location Map · Letters of Support · Information and Drawings from Applicant · List of Property Owners Notified · Ordinance 0-05-1535 Location Map j~""t"".#.~ ,-~ C. / ------~~~~._...._.,_.__.. letters of Support I Information and Drawings from Applicant June Reqliest for \;irhuH:e L property to cover ;Ul when my family ofrny has me an 3, carport, length. rather and IS ;a cOlnpositkm a cont,lct rue 321 · Ql) /\ J , :r> ~ f2': 'U C{- .....tt: ~c i.I ....0' ;J;:tJ f- ."" 00 ~ ":. rt t:;;. <<it ~.. t.k. ::: ~. "'if ,,,,,,,,,, c<<: ....v:: .... uu.J ~~ be m..:: ~c ;;:;:;. r.r.~ ~1 ~. ~ /"'" S~ lX. wp ~':"",/ t<l'''W f:a;. lHF TO PUN .J;;" .~.(l '....hl. (, <), DRIV le:K .... ~:( x '"'"" ~ ~ '<r :t,"FO'N'{}{)[ f>+< I \} 1': f" C ~ _.< ~ ,~ -.,.,.:~ '" ~...!<.. .... 0: <: J " Site of Carport t \. (. n:cn:o t kz.;~A I$;I.;~: (;1"" IHilCPcR' v ;"fl 0;: Efl # f t 7~ l;i" 14'-6~ 9~ (:()!KRl:. ,f. PAL' Kitching, Steven P Etux Angela 3600 Cliffwood Drive Colleyville, TX 76034 Ratcliff, William Nelson 3611 Cliffwood Drive Colleyville, TX 76034 Johnson, Nancy Louise 3601 Cliffwood Drive Colleyville, TX 76034 Bedford, Patricia 3600 San Bar Ln. Colleyville, TX 76034 Schmulen, James Aaron III Etux 3616 San Bar Ln. Colleyville, TX 76034 Blankenship, Warren E 3616 Cliffwood Drive Colleyville, TX 76034 Clark, Carl D Etux Maxine J 3604 Cliffwood Drive Colleyville, TX 76034 List of Property Owners Notified Lake, Jonson T 3701 Cliffwood Drive Colleyville, TX 76034 Mc, Daniel, John D Etux Leah C 3609 Cliffwood Drive Colleyville, TX 76034 Ledgerwood, Dennis Jr Etux Connie 3511 Cliffwood Drive Colleyville, TX 76034 Reynolds, Madalyn 4604 dalrock Drive Piano, TX 75024 Dion, John D Etux Carrie 3700 San Bar Ln. Colleyville, TX 76034 Moraine, Rolland J 3700 Cliffwood Drive Colleyville, TX 76034 Shook, Alvin L & Ruth 3615 Cliffwood Drive Colleyville, TX 76034 Whittenberg, Ira 0 Jr Etux Emm 3607 Cliffwood Drive Colleyville, TX 76034 Kirkpatrick, Sean M Etux Lisa 3512 San Bar Ln. Colleyville, TX 76034 Bolte, John E Etux Catherine 3612 San Bar Ln. Colleyville, TX 76034 Williams, Phillip Etux Martha 3612 Cliffwood Drive Colleyville, TX 76034 Callahan, Paul D 3608 Cliffwood Drive Colleyville, TX 76034 ORDINANCE 0-05-1535 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AUTHORIZING A SPECIAL USE PERMIT FOR A CARPORT ON LOT 6, BLOCK 1, WOODBRIAR ESTATES WEST ADDITION; PROVIDING A PENALTY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an application for a Special Use Permit was filed by John McDaniel on June 17,2005, under Case No. Z-05-020; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 2. THAT all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit "A") are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described as Lot 6, Block 1, Woodbriar Estates West Addition, (3609 Cliffwood Drive), by authorizing a Special Use Permit for a Carport, as shown on the Elevation Plan (Exhibit "B") and the Site Plan (Exhibit "C"). Sec. 1. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Ordinance 0-05-1535 Page 2 of 2 THAT any person, firm, or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. THAT except as amended by this ordinance, the Land Development Code of the City of Colleyville, Texas, shall remain in full force and effect. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2005. day of The second reading and public hearing being conducted on the 2005. day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C.G. Boyle City Attorney EXHIBIT A - ZONING MAP EXHIBIT B - ELEVATION PLAN (J 4< ,Lt'!!fri{; >'11.) r or P:JCPl:R' v t!Nf {,'p{:&7!:i{ l'y 14' ..6' a,"" N(JtwJGH tVR ('ONeRE EXHIBIT C - SITE PLAN Site of Carport \ -'< .;:) "". ";") tr" ~, .;; m o ~ CITY COUNCIL CC@n<1l AGENDA BRIEFING Ic-x;:\S MEETING DATE: I ; ITEM #: I i ORDINANCE #: I ; 08/03/05 6 0-05-1536 CITY MANAGER I DEPARTMENT HEAD I FINANCE REVIEW i t Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT: Approval of a Zoning Change from AG-Agricultural to R30-Single Family Residential on 0.8 acres of the S. Cotrail Survey, Abstract 328, located at 2212 Glade Road, Case Z-05-021 First Reading and Public Hearing Request. Rezoning from AG-Agricultural to R30-Single Family Residential. Proposed Use. Mike Albert has submitted a request to change the zoning of 0.8 acres, located at 2212 Glade Road, from AG-Agricultural to R30-Single Family Residential. The applicant is seeking a zoning change in order to develop the property as a single family residence. There is an existing house on the property; however, the applicant intends to demolish the existing home and construct a new single family residence. Platting. The property is located on the north side of Glade Road, south of Green Hill Lane. The property is not currently platted. Approval of a subdivision plat will be required at a later date, upon approval of the rezoning request. The applicant initially requested R20 zoning. However, the Planning and Zoning Commission expressed concerns that the R20 zoning did not satisfy the objective of the Master Plan regarding the establishment of estate home along the major collector roadway system and requested the applicant to consider R30 zoning. The applicant provided a letter indicating his approval of the R30 zoning. The R30 zoning district requires a minimum lot area of 30,000 square feet. The property exceeds 30,000 square feet and meets the minimum requirements of the R30 zoning district. The developer has submitted a zoning exhibit illustrating the area to be rezoned. The proposed lot, as shown on the zoning exhibit, appears to meet the R30 zoning requirements. Adjacent Zoning and Development. The surrounding properties are primarily single family residential in nature. Properties to the north, south and east are zoned R20 and are currently used for single family residences. Property to the west is zoned AG and consists of a single family residence. Master Plan. The Colleyville Plan contains as a goal to "preserve the superior quality of Colleyville's residential neighborhoods". This particular goal includes objectives relative to this zoning change request: Agenda Briefing Ordinance 0-05-1536 Page 2 of 2 · Maintain the current level of housing quality and density · Preserve larger lot sizes, i.e., 30,000 sq. ft. and up, and promote the redevelopment or combination of smaller lots into larger estate lots · Encourage large single lot development on major thoroughfares as "estate" properties Residential Density. The Master Plan suggests a maximum residential density of 1.8 dwelling units per acre in most situations. The applicant's proposed density is in compliance with the Master Plan's recommendation regarding residential density. Lot Sizes and Widths. The R30 standards allow for a minimum lot size of 30,000 square feet. The applicant proposes to create a single family lot that adheres to the lot area required by the R20 zoning district. Infrastructure. Water and sanitary sewer service are available along adjacent rights-of-way. The developer is responsible for the extension of water and sewer service lines to the individual lots. Property Taxes. According to information available from the Tarrant Appraisal District, the 0.815-acre parcel is valued at $76,200. The estimated City property tax revenue for the undeveloped property is approximately $264 annually. The future property tax revenue would depend upon the value of the individual lot and the value of the house built on the lot. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation provides estimates of expected traffic generation based on land use. Data has been collected in the United States and Canada since the 1960's, primarily in suburban locations. Single- family residences are expected to generate 9.57 trips per day, on average. Public Notification. Staff mailed notices to 15 adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. No correspondence has been received regarding this request. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission considered this request at the July 25, 2005 meeting. The Planning and Zoning Commission recommended approval of request by a unanimous vote. Recommendation Approval Attachments · Zoning and Location Map · Letter from Applicant · List of Property Owners Notified · Ordinance 0-05-1536 Zoning and Location Map D NORTH L;"""'I'IIl:J ..VO,", a,v,,,, UI'ClI' '''''u, ....v -. gouIF\.I _I'UI'W"'" . ,""'-.... "" ....--....-...... .--.. ............., .----- ___.. -,I ____, -.- _._ r----- __ --0.........., _.._ """"'.._.1"___ ::res of land. SURVEY WAS PREPARED WITHOUT BENEFIT OF A TITlE COMMI114ENT AND IS SUBJECT TO REVISION UPON RECEIPT AND IATION OF A CURRENT TITLE COMMITMENT. LOT 7 CAB. A - 444 ~ - :I:LaJ ~~ It: e" S. s g. LOT 3 CAB. A - 444 :E & SMT '" +4~~_ mo. 3" METAL. rENC :ORNER POST IN CONC. 12' DRAINAGE & PUTY ESMT. _ CAB.~ 4~ Fl:m:...!/2" IR FROM WHICH FNO. 3/?lR BEARS - 16330' S 47 W - 0.11' ~ :f~f:t'}1;:,:r I ~ ,... ;1 C'oI I ---\ iO' DRAINAGE & ~UTY ESMT. CAB. A - 3205 25' BL ~ C'oI rlNOS ,., ~ 467 ,., / 0 0 0 0:::. 00 00 w b o:::z N ,.., S. vi L5 ::E ~TONE BERES I REMAINDER P0R1l0N OF REAL PROPERlY ) \ DESCRIBED IN VOL 8840 PG. 2189 D.R.T.C.T. 0.815 ACRES ~O' DRI\lNAGE &: I UTY ESMT. 9909 / 467 .= -t w I ~ I LOT 1 ~ to CAB. A - 3205 .0 0 N ~ I I") b I 0 SUR ~ 328 L5 ::E 30' Bl_ .:. .... '. ..... .'. . ..... ". '. -::: ~ . .... ..' =:-" .~. COTRA\L A "d' . ,.,' ;'f - ,'.. . >?'~". )( FNJ. CAPPED 1/ " IR ........ . . P.O.B. ( CONTROL ) SET CAPPED 5/8" I MARKED 5122 MEAS. DUE WEST RECORD DIREcnONAL CONTROL .P. 165.24' 166.67' UNE SET CAPPED 5/8" IR MARKED 5122 2212 GLADE ROAD .39C 0195 H 8-2-95 This property is IS NOT in the 100 year epeciol flood hazard oreo. JASED ON THE w.p PANEl SHOWN, AND WHILE THIS SURVEY BE IN THE 100 YEAR SPECIAL flOOD HAZARD AREA, ALL lME DEGREE OF flOODING, FOR MORE: INFORMA1l0N CONTACT ITOR OR FD.tA. SURVEYORS CERTIF1CAlION IFESSIONAL lAND SURVEYOR, HEREBY CERTIFY THAT :~ND UNDER MY SUPERVISION AND CORRECllY SHOWS ONS OF THE: lAND INDICATED THEREON, AND THAT SAID lllM A DEDICATED ROADWAY, SAID PROPERlY B8NG SUBJECT ~AlIONS AND RESTRlcnONS THAT MAY BE OF RECORD. SCAL!:: 1" = -.:.j;C. HOlE: Thle lIUIWy plat Ie ~, /Itry reproduct thle plat wlthout the ~ I 1fM8fl C)ClIlMnt .. a violation 01 Federol copyrlaht Jaw. -rllIe......,.,,_ performed 8JCCIuelYely to.- fhe nu. Coiflplllnll and Pun: .hown and Ie IlcenMd for one 8IngIt u.e. TN......, remoIn8 the property of thl~. 00 not make unouthorfzed cop'- or foc./mlkt'l ,;, tN, cIclcum.1l l )( , : : ::: :1 I I I. . '. ..' .1 OVERHEAD UTlU11ES FENCE BRICK 0 Z WOOD DECK ~ CONCRm: ~ MIKE ALBERT 100 Wendover Court Southlake, Texas 76092-8589 Tel.: 817/577-8605 ext 101 Fax: 817/577-0034 July 13, 2005 Mr. Chris Fuller Development Review Committee City of Colleyville 100 Main Street Colleyville, Texas 76034 Re: Z-05-021 2212 Glade Road Dear Mr. Fuller We will be out of town on Monday, July 25, 2005 and will not be able to attend the Planning and Zoning meeting. It is our understanding the P & Z Commission would like to change our request to R30. We are not opposed to the change from R20 to R30. Please proceed with our zoning change request. We acknowledge the regulations for R30 zoning and the platting requirements prior to development of the above referenced property. Should you need any additional information, please contact us. Sincerely, Mike Albert Z-OS-021 Bennett, George Etux Melinda 5008 Green Hill Lane Colleyville, TX 76034 Emmet, Thomas R Etux Melanie 5005 Green Hill Lane Colleyville, TX 76034 Nguyen, H Oinh Etux Ngoc Oahn 2300 Glade Road Colleyville, TX 76034 Hodges, Marilyn James & Marilyn Hodges Family Trust 2301 Glade Road Colleyville, TX 76034 Reck, Raymond J Jr 2200 Glade Road Colleyville, TX 76034 Notices dated June 23, 2005. According to the last published tax rolls, individuals who own property that is within 200 feet of the proposed zoning change or special use permit request are listed above. I certify that the parties listed above have been notified of the proposed zoning change or special use permit request as required by the Texas Local Government Code and the Collevville Land Development Code. Peel, Marie A 2308 Glade Rd. Colleyville, TX 76034 Huff, David A Etux Pauline L 5006 Green Hill Lane Colleyville, TX 76034 Lohse, mark E Etux Jeannie A 4900 Patterson Lane Colleyville, TX 76034 Vincent, Janie K PO Box 451 Colleyville, TX 76034 Velasquez, Melanie Etvir Andrew 2305 Glade Road Colleyville, TX 76034 Amy Shelley Planning & Zoning Assistant Embry, Mark S Etux Marian 5100 Green Hill Lane Colleyville, TX 76034 Riddle, John R Etux Leslie G 5007 Green Hill Lane Colleyville, TX 76034 Barr, Alvin F Etux Evelyn F 4801 Patterson Lane Colleyville, TX 76034 Frasier, Dan R 2313 Glade Road Colleyville, TX 76034 Patterson, Michael E Etux Marilyn M E & Marilyn F Patterson Trust 2205 Glade Road Colleyville, TX 76034 Third Notices dated July 18, 2005. According to the last published tax rolls, individuals who ow property that is within 200 feet of the proposed zoning change or special use permit request are listed above. I certify that the parties listed above have been notified of thE proposed zoning change or special use permit request as required by the Texas Local Government Code and the Collevville Land Development Code. Second Notices dated July 12, 2005. According to the last published tax rolls, individuals who ow property that is within 200 feet of the proposed zoning change or special use permit request are listed above. I certify that the parties listed above have been notified of thE proposed zoning change or special use permit request as required by the Texas Local Government Code and the Collevville Land Development Code. ORDINANCE 0-05-1536 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON 0.8 ACRES LOCATED AT 2212 GLADE ROAD, FROM THE AG-AGRICULTURAL DISTRICT TO THE R30 SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS, an application for a zoning change was filed by Mike Albert on June 3, 2005, under Case No. Z-05-021; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-05-1536 Page 2 of 3 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Sec. 7. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning of said property from the AG-Agricultural district to the R30 Single Family Residential district, as depicted in the attached Exhibit "A" and as described on attached Exhibit "B". THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Ordinance 0-05-1536 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2005. day of The second reading and public hearing being conducted on the 2005. day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney ~.~.............,~_~..._.__~~_~.~~.o___..~..,..__...~__~_ -, EXHIBIT A - ZONING MAP E)(H\B\i B _ N\EiES A.ND BOUNDS DESCR\PiION .i\ \\ \1~. i\ \i\ \ '\ ,\\ ii \1\\ \1. \1\ \ \ 11...1.... 1.....B... \.ll'i It \.\1 'IS. i III ~t ;.1 -I ...t\ \ i i"..l ,........1..\. I'. .1. '.1... '..! '.l...\.. I \... '.. \ it. . '. 51..!.. ..~.~I. ~ \1\..\.1.1......1..1........\ 1. \1....\.'.\.\.....1.... ....\..li'....!..... \.1.... I , I!,. $ t~ -1- · ,. i.i.....l. \... .;.~. \ 'lS..l...... la!; ~\.... ........ !!! ~ II,t II III 'lS .. .!.. '.'." '1 \.. \ tt.. .'6.; l'..l.. 1.tJ...,. \\..\. ~'. .< t'lS \ ._'. .it li~ tt b il}. l\l.' \1 \~1" ,,\1 jl~ s\\,~.. All ~\, \ i\ I.. ..,...1.' sl.....lI , &\. . .. '..,.... '. \" '... '1i.... ~..... '11.' ll} s~.l .I~ 81'& (l.l ;I'~ \.1. \f!...\..-l Ii. ,1 'lit 'ill it i\......, \\1\ III 'Iil \11 \, J! Ii CITY COUNCIL cae'" AGENDA BRIEFING j,"~a$ MEETING DATE: 08/03/05 ITEM # : 7 RESOLUTION #: i R-05-2576 CITY MANAGER ! DEPARTMENT HEAD i FINANCE REVIEW ! Previous Action: None DEPARTMENT: PUBLIC WORKS SUBJECT: Approval of the Purchase of a skid steer loader, mini track excavator, asphalt distributor truck and pneumatic roller, through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard), in the amount of $225,030.75 Reading and Public Hearing At the July 12, 2005 City Council meeting, the City Manager presented a list of needed equipment and other items from various departments for potential purchase this fiscal year. Staff was directed by Council to proceed with the purchase of an asphalt distributor truck and pneumatic roller. As a part of the FY2005 drainage fund budget, the skid steer loader and mini track excavator is a planned purchase. It is being purchased at the end of the year to ensure adequate funding was available. The purchase of the skid steer load and mini excavator will enable the drainage department to enhance the drainage ditch maintenance and cleaning program. This equipment will be used to clean roadside and yard ditches in tight areas and provide for routine ditch maintenance. The unpublished options will allow the loader to be used to efficiently remove concrete poured on top of drainage pipes that are in need of repair. In addition, the skid steer will be used to load materials removed from the drainage ditches onto our existing trucks. Performing these important maintenance activities will allow our ditches to properly drain and prevent or avoid flooding. This equipment will be purchased from Landmark Equipment Company for the New Holland LS179 Skid Loader and the New Holland EH 35 Excavator wI buckets and unpublished options through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard) for $71,077. The purchase of the pneumatic roller will enable the street department to enhance its asphalt maintenance and repair program. It will be used to compact base courses and provide the final roll for large asphalt repairs to seal the top surface. In addition, the roller will final roll asphalt streets that have been sealed by fog sealing or seal coating. Performing these important maintenance activities will prolong the life of the asphalt pavement and result in savings by spending less for major repairs. This equipment will be purchased from Conley Lott Nichols for the Bomag Pneumatic Roller BW11 RH through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard) for the amount of $54,538.30. Agenda Briefing Resolution R-05-2576 Page 2 The purchase of the asphalt distributor truck will enable the street department to enhance the asphalt maintenance and repair program. It will be used to fog seal asphalt streets, apply a tack coat to large repair areas and crack seal asphalt streets. Performing these important maintenance activities will prolong the life of the asphalt pavement and result in savings by spending less for major repairs. This equipment will be purchased from Grande Truck Center and Conley Lott Nichols for the Etnyre distributor tank through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard). The proposed purchase of $99,415.45, includes the BuyBoard cost for the truck, in the amount of $39,649.00 and the Etnyre 2000 gallon distributor tank unit, in the amount of $59,766.45 Financial Impact Funds are available in the current FY05 General Fund Street Department budget for the purchase of the pneumatic roller and the first year lease payment on the asphalt distributor. The skid steer loader and mini track excavator will be purchased through a lease purchase included in the FY2005 Drainage Utility Fund budget. In order to obtain the lowest interest rate, the leases are currently under bid and will be presented to Council for approval at the August 16, 2005 meeting. Attachment . Quotes . Resolution R-05-2576 Jul-14-2005 04:41pm From-GRANDE FORD 96667216 T-117 P.003/003 F-953 BUY BOARD PRODUCT PRICING SUMMARY SHEET BASED ON CONTRAcr FORM VENDOR: GRANDE TRUCK CENTER DATE PREPARED: 04-05-05 CONTACfFOR VENDOR: ROCKY SHOFFSTALL PHONE # FOR VENDOR: 210-66Q-7112 FiC CONTACT: Jerry Jopp", City Of Colleyville PRODUcr DESCRIPTION: A: BASE PRICE IN BIDIPROPOSAL NO. BASB PRICE B: PUBUSHED OPTIONS: (ITEMIZB BBLOW) SERIES . Frnnt PTO $ RC; nn Sh ip:..thru chargp $ . St~tionary Sril' $ 122.00 $ . llR22.5 X 8.25 Whppl S 36.00 $ . I-l n nRT\/E LTM~ S , B~ M S . Mota Mirrinr S 575.DO $ SUBTOTAL S 1001.00 SUBTOTAL $ 91 00 91. 00 UNPUBLISHED OPTIONS ADDED TO BASE PRICE(Subtotal of Co. 1 & Co. 2) C: CONTRAcr PRICE ADJUSTMENT(If any,explain here) $ S CONTRACT PRICE ADJUSTMENT TOTAL $ D: QUANTITY ORDERED UNITS: E: NON-EQUlPMENT CHARGES & CREDITS (ie: Ext Warranty, Trade-in, ect) $ X $ S X $ F: TOTAL PURCHASE PRICE $ Received Time Jul, 14. 3:29PM Jul-14-2005 04:40pm From-GRANDE FORD 96667216 T-117 P.002/003 F-953 BUY BOARD PRODUCT PRICING SUMMARY SHEET BASED ON CONTRAcr FORM VENDOR: GRANDE TRUCK CENTER DATE PREPARED: 04-05-05 CONTACT FOR VENDOR: RoC~Y Shoff~tall PHONE # FOR VENDOR: ?1 O-nnn_ 711 ? PRODUCT DBSClUPTlON: ElC CONTACT: Jerry Jones City of COIleyv;lle F750 Cab & Chassis ~ +Il:t~ ~fe-e-- k BASE PRICE IN BIDIPROPOSAL NO. 208~04 SERIES 4 BASB PRICE 32 I 6?!l 00 B: PUBLISHED OPTIONS: (ITEMIZE BELOW) · 194 WB .. C7-21O .. FS540f\ .. HD Clutch .. Air;-Brakes S 341. 00 S 3305.00 $ _'':l7R' on'. S 457.00 $ 1341.00 HD Frame Air Seat 1)0 t,;1t' F"II~] T~nk 2 Sp~ed Axle 646 Radiator S 732.00'. $ 463.00 $ ':?~7' nn $ 1098.00 S 622.00 SUBTOTAL S 3066.00 SUBTOTAL $ 3202.00 UNPUBLISHED OPTIONS ADDED TO BASE PRICE(Subtotal of Co. 1 & Co. 2) C: CONTRACT PRICE ADIUSTMENT(IfanyJexplain here) 10% Discount S (736.00) Cab &, Chassis Fee $ 400.00 CONTRACT PRICE ADJUSTMENT TOTAL $ D: QUANTITY ORDERED UNITS: E: NON-EQUIPMENT CHARGES & CREDITS (ie: Ext Warranty, Trade-in, eet) $ X S $ X $ F: TOTALPURCHASEPRICE $ ':lq.Fi/J.q nn Received Time Jul. 14. 3:29PM Dollas 1-800-583-3667 Son Antonio 1-800-755-3717 (CONLEY. LOTT ) ~iChob MPS MACHINERY OFT E X A S. I N C, ~ Bobcat CITY OF COLLEYVILLE 100 MAIN ST. COLLEYVILLE, TEXAS 76034 A TIN: MR. JERRY JONES DATE: 7/13/05 Price Quote QuantitV Descriction Unit Price Total 1 NEW ETNYRE CENTENNIAL 2000 GAL. DISTRIBUTOR TANK. 2" DIAL THERMOMETER POWER WASHDOWN SYSTEM l' W/ ELECTRIC-AIR ON/OFF (16' TOTAL BAR LENGTH) PROVISIONS FOR LATER ADDITION OF BAR EXTENSIONS l' CONTROLS (TO 20') HEATING SYSTEM (2) FLUES, (2) FUEL OIL BURNERS WET STORAGE BOX W/HINGED COVER AND DRAIN PLUG 12' X 3" STEEL FILL HOSE WI 3" MALE THREAD EACH END TANK - BUY BOARD PRICE $ 59,766.45 TERMS: CASH ON RECEIPT OF INVOICE DELIVERY: APPROX. 2-3 WEEKS FROM RECEIPT OF ORDER & P.O. #. THANKS, GUY R. BROWN, JR. SALES REPRESENTATIVE 469-951-9099 DcrUClO. TX 752M "',(,,> , tit.. HIVt'I':'ill 2l4.565.5500 l-aoo-733-3581 f'Ul< :tl~-'I~t\-~~l; (A:onh:>>". T)(' 7P5~' ..,. Wonh. 'rx -JOI.9 1.....mliJV1ew. TX .f~lK)U ~:;u 01. cu., 2?'J71; Loop Q2C/ SQuib P.O. !lex 20~9 ~0-3Z3-8400 817-654-~ 903-758-5$47 R Be eTve,{Ti me FJ uT. H~',2r 1 : 3 2PM"_900.7S9_S.~O Mcl(Jnn..y, TX 7~0"'CJ tlSI2 N Contrall!:>Q:>wy. 5~-547.-~ I Qr 572-562-25119 Fax 9?:t.S6r..2722 Sksn ^nIO"''';'. TX '9~ !.tlOO S.I:. Loo~ 4tO 210.(04 6-3531 1_9Ol\.75!~3717 1"_ 21 o.ti4H-II.HO Weco, 1"X 7f170S l SC'l NorLh I O!l zs.4-7Va-'l8S8 F'ax ~~. 79\l_039G Dallos 1-800-583~366 7 Son Antonio 1-800-755-3717 (CONLEY' LO'l'T~ ~iChob MPS MACHINERY OFT E X A S. INC. ~ Bobcat CITY OF COLLEYVILLE 100 MAIN ST. COLLEYVILLE, TEXAS 76034 A TTN: MR. JERRY JONES DATE: 7/13/05 Price Quote Quantity DescriDtion Unit Price Total 1 ONE NEW BOMAG BW11 RH PNEUMATIC 9 WHEEL ROLLER WITH: BACK UP ALARM BUY BOARD PRICE $ 54,538.30 PRICE ABOVE INCLUDES ALL STANDARD EQUIPMENT AND BACK UP ALARM. TERMS: CASH ON RECEIPT OF INVOICE. DELIVERY: APPROXIMA TEL Y TWO TO THREE WEEKS FROM RECEIPT OF ORDER AND P.O. #. THANKS, GUY R. BROWN, JR. SALES REPRESENTATIVE 469-951-9099 CELL l).:llicuo. '1"X ~52ee r.O . fin. IV~l~.:<I; :<14.5eS 5SOO l-RI1C1. 'l~:i-3!.B I """:"U.4:.IIl-'i:J4U 0..-"1...,. TX 70021 t"L Worth. TX 76' I; l..u,oqvl"w. TX 75C06 tJ2U ~. Dn1 '1:rJ.'1 t::. Ltttap H:.!D :tou\h P,O. Hax. ::COZ9 S4Cl-~2:l-B4CJO 817-65ot.2202 t103-7;,1j~~4'1 1='_ DAn... "1I1.7A?1li "'..... &II 17....~'...Q4~~ P'ax 903..758..5510 Received Time Jul.14. 1 :32PM MclClnnuy. 'IX 75070 )~I~ N. c..1II,..IElopwy. 972.542.2011 or 872'562-2393 1'""", 'l7.....36~~1.n:7. San AnioniC, 'IX 76222 ~:<<lO :':.b:.lLvJP 11U 21~6~;il 1-800-7S5-371~ 1'".... ?IC.Y1W.Y:.aO Wgr:", T1f 7l;i7n.:. It.cW Nnrlh 1-.:l!1 :<54. ~9g. 4068 1'= 25~'~3N'3~6 July 15,2005 City of Colleyville 100 Main St. Colleyville, Texas 76034 Attention: Jimmy Brock Subject: Purchase of Equipment through Buy Board Contract # 205-04 Construction Equipment 1- New Holland LS 170 Skid Loader w/66" bucket 18' Trailer wI ramps, brakes, 10,000 lbs capacity 16" tires and rims Price $22,345.00 2~ New Holland EH 35 Excavator w/18" dirt bucket 24" Smooth Lip Grader Bucket Quick Coupler fOf bucket Mount bracket for Hyd Hammer Price $40,982.00 Unpublished Options: Allied S-22 Hydraulic Jack Hammer wI Moil Point Mounting Bracket for Skid Loader Price $7,750.00 Total Buy Board Price Includes all fees, make ready and delivery Price $71,077.00 Received Time Jul.15. 3:15PM RESOLUTION R-05-2576 A RESOLUTION AUTHORIZING THE APPROVAL TO PURCHASE A SKID STEER LOADER, MINI-TRACK EXCAVATOR, APSHALT DISTRIBUTOR TRUCK AND PNUEMATIC ROLLER THROUGH THE TEXAS LOCAL GOVERNMENT STATEWIDE PURCHASING COOPERATIVE, IN AN AMOUNT OF $225,030.75 WHEREAS, the City of Colleyville desires to improve its infrastructure; and WHEREAS, the City will purchase a skid steer loader, a mini-track excavator, an asphalt distributor truck and a pneumatic roller; and WHEREAS, the equipment will be purchased through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the purchase of a skid steer loader, mini-track excavator, asphalt distributor truck, and pneumatic roller through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard), in the amount not to exceed $225,030.75, is hereby approved. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ABSTENTIONS ON THIS THE AYES DAY OF NAYS AND 2005. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor CITY COUNCIL ci1r Of CQ~n", AGENDA BRIEFING 1'l....."$ MEETING DATE: 08/03/05 CITY MANAGER ITEM#: 8 DEPARTMENT HEAD RESOLUTION # : R-05-2577 FINANCE REVIEW Previous Action: None DEPARTMENT: OFFICE OF THE CITY MANAGER SUBJECT: Approval of Bid Award for health insurance renewal to United Healthcare, life insurance to Standard Life, long-term disability to Jefferson Pilot and dental insurance to Metropolitan Life Reading and Public Hearing In May 2005, staff received the renewal for health, dental, life and long-term disability insurances. The health insurance renewal proposed an annualized increase of 19%, dental insurance an annualized increase of 9%, life insurance held the rates, and long-term insurance proposes an annualized increase of 14.29%. In consideration of the proposed increases submitted by the providers, staff recommended bidding the health, life and long-term disability insurances for more competitive pricing. The Benefits Committee consisting of Police Lieutenant Rodney Cunningham, Fire Lieutenant Kenny Phillips, Recreation Supervisor Craig Dishman, Utility Superintendent Ken Tywater, Police Officer Chuck Tinsman, Project Inspector Keith Dovers, Utility Billing Supervisor Theresa Fox, and Colleyville Center/Building Services Manager Lin Przybyl diligently reviewed proposals comparing current benefits, service levels, doctor networks, emergency coverage, claim payments, proposed premiums and financial criteria. The committee also negotiated rates and services to provide the best benefits within the available funding. Health Insurance United Healthcare (UHC), the current health insurance provider, proposed an initial 19% rate increase. In response, a bid was sent to eleven (11) companies (Attachment "A") within the metroplex. Three of the eleven (11) companies declined to participate due to inability to compete and five companies did not respond to the bid request. The committee reviewed the 3 proposals received: UHC, Blue Cross Blue Shield (BCBS) and PacifiCare (Attachment "B"). BCBS offered a 10.05% rate increase or a 2.90% rate increase with a smaller network. When a disruption report was reviewed, 30% of the employee population would be required to change doctors. PacifiCare proposed a plan design with a higher deductible and office visit copay at a 9.14% and 2.86% rate increases, however, did not meet the bid specifications requiring comparison to current plan design and A.M. Best financial rating of an "A'. Staff requested UHC and BCBS to review proposed rates for additional negotiations. Agenda Briefing Resolution R-05-2577 Page 2 of 4 Subsequently, UHC lowered the renewal by 6.75%, for an overall increase of 12.25%. UHC also offered a variety of plan design changes including a slightly smaller network, yielding an additional rate decrease of 5.26%; The net effect is an overall rate increase of 6.99%. Attempts to further negotiate with BCBS failed, their rates held at an overall 10.05% increase. After negotiations, the committee recommends United Healthcare for the following reasons: 1. Lowest rate (6.99% overall increase) 2. Same plan design (dual PPO with a slightly smaller network) 3. No disruption to employees Dental Insurance Metropolitan Life (Met Life), the current dental provider, proposed an initial 9% rate increase. Due to a second year rate cap, the committee did not request bids but did request Met Life to review proposed rates for additional negotiations. Subsequently, Met Life lowered the renewal by 7%, for an overall increase of 2% (Attachment "C"). The committee recommends maintaining Met Life as the City's dental insurance provider for the following reasons: 1. Large network of dentists 2. Deductible carryover 3. Strong non-network reimbursement schedule Life Insurance Standard Life, the current life insurance provider provided a renewal with no increase over current rates. The committee reviewed the top three proposals for Life and Accidental Death and Dismemberment Insurance (Attachment "D"). Fort Dearborn proposed an 8% reduction in premiums but the plan did not offer group rate portability, the accelerated life benefit is 50% and the employee guarantee issue is based on number of total participation. Fort Dearborn also required 42% participation in the voluntary life option which is higher than the current plan. Aetna proposed an 8% rate increase and Jefferson Pilot a 14% rate increase. The committee requested Standard Life to review proposed rates for additional negotiations. Subsequently, Standard Life lowered the renewal for an overall decrease in premiums of 5%. The committee recommends maintaining Standard Life Insurance as the City's life insurance provider for the following reasons: 1. Maintains current plan design 2. Decrease in rates 3. Maintains group rate portability 4. Guarantee issue does not fluctuate with participation Agenda Briefing Resolution R-05-2577 Page 3 of 4 Long- Term Disability Insurance Jefferson Pilot, the current provider initially proposed a .06 cent rate increase (14.29%). In response, the committee requested Jefferson Pilot to review proposed rates for additional negotiations. Subsequently, Jefferson Pilot maintained the current rate and increased the rate guarantee to two years. The committee reviewed the other two bids received, Fort Dearborn and Aetna. Fort Dearborn proposed 11.90% rate increase with reduced coverage. Aetna proposed a 19.05% reduction, however offered significantly less benefit coverage in the accumulation period, partial disability earnings test and payout and mental/nervous and alcohol/drug lifetime limitations (Attachment "E"). The committee recommends maintaining Jefferson Pilot as the City's long-term insurance provider for the following reasons: 1 . Premium plan design offers maximum benefits to employees 2. No negative impact on employees 3. Financially secure 4. Two year rate guarantee Financial Impact Currently, the City provides 75% funding of the dependent health insurance coverage. There is no funding provided for dependent dental coverage. There are currently 91 employees carrying dependent health insurance and staff recommends that the City continue the funding for the dependent health coverage. Attached is a funding analysis (Attachment "F") of the proposed cost. There are funds available to cover the cost of the employee health and dental coverage, as well as continue funding dependent coverage. Recommendation Staff recommends that the United Healthcare renewal be accepted at a rate of: Health Coveraqe Employee Only Employee + Children Employee + Spouse Employee + Family Plan NLH8 $ 412.96 $ 743.33 $ 925.03 $1,251.26 Plan WLl63 $ 393.76 $ 708.77 $ 882.02 $1,193.09 Staff also recommends dental insurance renewal be accepted at a rate of: Dental Coveraqe Employee Only Employee + Children Employee + Spouse _ Employee + Family $24.42 $48.27 $50.00 $80.36 Agenda Briefing Resolution R-05-2577 Page 4 of 4 Staff also recommends Standard as the Life and AD&D Insurance provider at a rate of: $15,000 Policy Cost /$1,000 .15 AD&D/$1,000 .03 Dependent Life/Family Unit .99 Staff recommends Jefferson Pilot as the Long-Term Disability Insurance provider at a rate of .42 per $100.00 of payroll. Attachments . Attachment A - Benefit Providers 2005 . 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(;'> (]I ""0 o o ~ Oi o :J" 3 Cll ~ 111 r- o z (i) ~ m ;0 3: c - en )> OJ - r- =i -< - z en c ~ z o m Attachment "F" FUNDING ANALYSIS FY06 PROPOSED BENEFIT INSURANCE FUNDING 6.99% increase with UHC DEPARTMENT CITY MANAGER BUILDING INSPECTION ECONOMIC DEVELOPMENT CITY SECRETARY FINANCE LIBRARY ENGINEERING COMMUNITY DEVELOPMENT FIRE POLICE PARKS STREET RECREATION COMMUNICATIONS COLL YEVILLE CENTER COURT FLEET INFORMATION SERVICES UTILITY-ADMIN UTILITY-BILLING UTILlTY-OPNS DRAINAGE $54,575.00 $45,479.00 $9,096.00 $18,192.00 $36,383.00 $36,756.00 $45,479.00 $27,287.00 $308,884.00 $363,831.00 $91,020.00 $99,929.00 $18,192.00 $9,096.00 $27,536.00 $27,287.00 $27,287.00 $9,096.00 $18,254.00 $27,287.00 $199,859.00 $54,326.00 TOTAL BUDGET $1.555,131.00 EMPLOYEE HEALTH@ 164 EMPLOYEES EMPLOYEE DENTAL @ 164 EMPLOYEES EMPLOYEE L1FE@ 164 EMPLOYEES EMPLOYEE LTD@ 164 EMPLOYEES COBRA BENEFITS @ 164 EMPLOYEES FLEXIBLE SPENDING ACCOUNT BENEFIT SUMMARIES WELLNESS PROGRAM $861,799.68 $49,523.76 $5,572.80 $31,080.07 $2,595.30 $3,800.00 $2,000.00 $11,338.00 $ AMOUNT REMAINING FROM BUDGET $587,421.39 TOTAL OF REQUESTED DEPENDENT HEALTH INS COVERAGE at 75% FUNDING FOR 89 EMPLOYEES - FOUR TIER $587,421.00 $ BALANCE REMAINING $0.39 II Ii I' ! I , I II I! , I II II II I I I I I! I I I WHEREAS, the City of Colleyville provides health, dental, life and long-term disability I insurance to its employees; and RESOLUTION R-05-2577 A RESOLUTION FOR AWARDING BIDS AND INSURANCE RENEWAL FOR HEALTH, DENTAL, LIFE AND LONG-TERM DISABILITY INSURANCE WHEREAS, the City of Colleyville has solicited, reviewed and selected insurance providers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT United Health Care is hereby awarded a contract to provide health insurance to city employees; and Sec. 2. THAT MetLife is hereby awarded a contract to provide dental insurance to city employees; and Sec. 3. THAT Standard Life is hereby awarded a contract to provide life and accidental death and dismemberment insurance to city employees; and Sec. 4. THAT Jefferson Pilot is hereby awarded a contract to provide long-term disability to city employees. AND IT IS SO RESOLVED. I APPROVED THIS AYES, DAY OF NAYS AND 2005, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 13, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7: 00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members Present: Susan Taylor and Ginny Tigue Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger, Steve Banta and John Eubanks. Council Liaison Present: Tony Licata Staff present: Mary Rodne and Paul Frederiksen II. Approval of May 09, 2005 Minutes - A motion was made by Karen Birkes and seconded by Bonnie Carroll to approve the May 9, 2005 minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library May 2005 Usage Statistics, for review and discussion. Patrons had checked out a total of 11,327 items, 145 Colleyville residents registered for library cards, library patron visits totaled 6,361, attendance for programs totaled 678 and volunteer hours totaled 89.66 hours. Rodne also noted that the total circulation of library materials this year was 45% higher than the total circulation of library materials last year at this time. b. Donations Director Mary Rodne reported that the Library had received a total of $7,638.37 in donations in May, which included $4,506.37 from the Friends of the Colleyville Public Library for shelving and a $3,132 Grant from the Colleyville Woman's Club for the purchase of chairs. c. Programs Director Mary Rodne presented an overview of the Library's Summer Reading Program, Superheroes, Powered By Books, which started on June 6, 2005. She reported that the Opening Ceremony on June 6 had gone well and that around 200 attended. Mayor David Kelly officially opened the program and declared the Library as COlleyville's Reading Headquarters for the summer, Director Rodne noted that the response to the reading program had been great. To date, around 684 children and 87 adults, for a total of 771, had registered for the summer reading program. Pr ogram registration and attendance at programs had also been great. Around 120 had registered for the chess club. Attendance at the first Thursday family program had been 154 and 62 had attended the first movie on Friday, Director Rodne reported that the Library staff visit to the Colleyville Elementary School on May 16th to promote the summer reading program had been very successful. Also, staff had delivered around 1000 summer reading program flyers to five schools, Bransford Elementary, O.C. Taylor, Glenhope Elementary, Heritage Middle, and Colleyville Middle. Rodne also noted that the Library had recruited a number of volunteers to work at the summer reading check-in station by setting up a display at the National Charity League May 16th meeting. To date, over 200 volunteers and volunteens had signed up to help with various programs. IV. POLICY REVIEW AND DISCUSSION A. Non-Resident Patron Use Policy Library Director Mary Rodne noted that the bolded proposed revisions to the Colleyville Public Library Non-Resident Use Policy, had been approved at the May 9, 2005, Library Board Meeting, and that the Library Board had agreed to discuss the fee structure for Non-Resident Patron Use at the June 13, 2005, Library Board Meeting. Chair Pat Jones then opened the floor for discussion. NON-RESIDENTS (Without Home Library) The Board reviewed fee options and discussed proposed changes for this non-resident patron type. Carol Wollin made a motion to recommend a fee of $25.00 per card for Non-Residents not served by a Home Library. Pat Jones seconded the motion. Motion approved unanimously. NON-RESIDENTS (Non-TexShare, Non-Reciprocal Borrowing Participating Home Library) The Board reviewed fee options and discussed proposed changes for this non-resident patron type. Carol Wollin made a motion to recommend a fee of $25.00 per card for Non-Residents served by a Non-TexShare, Non- Reciprocal Borrowing Participating Home Library. Bonnie Carroll seconded the motion. Motion approved unanimously. Director Rodne noted that the City Council would be amending the City's Fee Ordinance in September, and that these recommended changes to the Library Fee Structure would to be submitted to the City Manager's Office in August. If approved by City Council, the proposed Non-Resident card fees would become effective October 1, 2005. V. LIBRARY LONG RANGE PLANNING PROCESS UPDATE Director Mary Rodne reported that Joan Cochran had completed about half of The New Planning for Results online course. Rodne noted she would be meeting with Joan Cochran in August to prepare a timeline for the planning process. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor reported that the Friends of the Library would be holding an Annual Meeting at the Library on June 28, 2005, at 7:00 p.m. in the upper level of the library and that Library Director Mary Rodne would be giving an overview of the Summer Reading Program and upcoming fall events. Taylor also reported that the Friends had served refreshments donated by Albertson's at the Library's Summer Reading Program Opening Day Celebration on June 6, 2005 from 10 a.m. - 12 noon and that the event had been very successful. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue noted the Library Foundation would be holding their next meeting on June 20, 2005, in the Library. Tigue reported that the Library Foundation was planning the annual book-themed dinner, scheduled to be held in November, and the annual mailer. VIII. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the annual review of the Library fee schedule and the review of the Library Meeting Room Space Policy would be agenda items at the next meeting. It was also noted that the next Library Board meeting would be held the third Monday, July 18, 2005. IX. CITIZEN COMMENTS None X. ADJOURN: A motion was made by Bonnie Carroll and seconded by Susan Potter to adjourn the meeting, Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:40 p.m. .~ Texas PLANNING AND ZONING COMMISSION MEETING MINUTES - June 27, 2005 CALL TO ORDER Chairman Byerly called the meeting to order at 7:00 p.m. ROLL CALL Present: Commissioners Thomas Dolan, Dave Dudziak, Luann Edwards, Denis Duffy and Jeff Byerly were present. Absent: Commissioners Thomas Bartkowski & John Blassingame Chris Fuller and Amy Shelley from staff were present. INVOCATION The invocation was given by Commissioner Edwards. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Commissioner Edwards moved to approve the June 13, 2005 meeting minutes as written. Commissioner Duffy seconded. The motion was approved by the following vote: Aye: Dolan, Dudziak, Edwards, Duffy and Byerly Nay: None Commissioner Duffy made motion to reconsider the May 9, 2005 minutes. Commissioner Dolan seconded. The motion was approved by the following vote: Aye: Dolan, Dudziak, Edwards, Duffy and Byerly Nay: None Commissioner Duffy made motion to approve the minutes with the corrections of removing Commissioner Blassingame on the vote for item number 4 on page 7 of 11. Commissioner Edwards seconded. The motion was approved by the following vote: Aye: Dolan, Dudziak, Edwards, Duffy and Byerly Nay: None CITIZEN COMMENTS REGARDING ITEMS NOT ON THE AGENDA None REGULAR AGENDA ITEMS 1. Case Z-05-018- PUBLIC HEARING- Special Use Permit for a covered carport on Lot 4, Block 1, Community Home Addition, located at 1508 Cherry Planning & Zoning Commission Minutes - June 27, 2005 Page 1 of 3 Lane Chris Fuller presented the case and briefed the Commissioners. Commissioner Byerly questioned staff if the carport encroaches six feet or nine feet on the side set back? Chris Fuller replied encroaches 9 feet between the property and the carport. Commissioner Duffy questioned staff in regards to the property having a garage and workshop in the back? Chris Fuller replied correct. Commissioner Duffy questioned if the building was built with the house or separate from the house? Chris Fuller replied the applicant will have to respond. Commissioner Byerly opened the public hearing at 7:09 p.m. Jesse Cobb, 1508 Cherry Lane, the applicant, presented the request and briefed the Commissioners. Commissioner Duffy questioned the applicant if the building in the back was built with the house or separately? Mr. Cobb replied the building was built separate. Commissioner Duffy questioned staff in regards to the accessory building code, how much square footage is allowed for this property? Chris Fuller replied 750 square feet is allowed for accessory buildings which does not include carport. A carport is excluded from that calculation. Mr. Cobb thanked the Commissioners for hearing his request. There being no one wishing to speak, the public hearing was closed at 7:11 p.m. Commissioner Duffy stated the Commissioners should support the building code to the letter. Therefore, believe this Commission should not allow this request because it was constructed without a building permit and it exceeds code. Commissioner Dudziak stated the other residents would have replied if they disliked the request. Commissioner Byerly concurred with Commissioner Duffy however, the carport does fit with the neighborhood and none of the other neighbors have opposed. Commissioner Edwards questioned staff if the applicant will have to pay for the building permit? Chris Fuller replied the permit will have to apply to the conditions set forth by the Commissioners. Commissioner Byerly questioned staff if the Commissioners could fine Mr. Cobb? Chris Fuller replied there being standards that could be applied with the granting of the SUP which Mr, Cobb would have to adhere to when applying for the building permit. Commissioner Byerly questioned staff if the carport fits in with the neighborhood? Chris Fuller replied correct. Commissioner Byerly made motion to approve case 2-05-018. Commissioner Dudziak seconded. Planning & Zoning Commission Minutes - June 27, 2005 Page 2 of 3 The motion was approved by the following vote: Aye: Dolan, Dudziak, Edwards, and Byerly Nay: Duffy Commissioner Byerly questioned staff if this case will have to go to city council for approval. Chris Fuller replied correct. Commissioner Duffy questioned staff if the city council can set standards for the construction or alter the carport? Chris Fuller replied correct. STAFF REPORTS None COMMISSIONER COMMENTS None ADJOURNMENT The Commission adjourned the meeting at 7:18 p.m. by acclamation. Respectfully Submitted, Amy Shelley Planning and Zoning Assistant Approved on: July 11, 2005 Planning & Zoning Commission Minutes - June 27, 2005 Page 3 of 3 ZONING BOARD OF ADJUSTMENT MINUTES OF MEETING - JUNE 14,2005 REGULAR MEETING: Chairman McNosky called the regularly scheduled meeting to order at 7:00 p.m. ROLL CALL Present: Rich Munson, Lisa Kenney, Skip Reynolds, Dee McNosky, Ed Moore and Larry Knox Uton Dellosso Absent: Staff: Barry LeBaron, Chris Fuller and Amy Shelley APPROVAL OF MINUTES Ed Moore made motion to approve the May 10, 2005 meeting minutes. Skip Reynolds seconded. Approved by acclamation. AGENDA ITEMS 1. Case A-05-004 - PUBLIC HEARING - A request by Louise Halprin for a variance from the regulations of the Colleyville Land Development Code regarding parking space requirements on Lot 4, Block 1, Monterra Place Addition located at 6908 Colleyville Boulevard Staff member, Chris Fuller presented the case and briefed the Board members. Chairman McNosky opened the public hearing and asked the applicant to come forward to speak. Louise Halprin, the applicant, on behalf of Dr. John Vinings, the property owner, presented the request and briefed the Board members. Dr. Vinings, the property owner, also presented the request and briefed the Board members. Ed Moore questioned Dr. Vinings the number of employees he will have? Dr, Vinings replied possibly eight employees. Ed Moore stated the potential need for 18 parking spaces to account for the eight employees and ten stations. Dr. Vinings replied correct. Dee McNosky questioned Dr. Vinings the agreement for shared parking has been signed by Dr. Tye? Dr. Vinings replied correct. Dee McNosky questioned Dr. Vinings if he feels the spaces between Dr. Tye and he will be adequate enough for the patients? Dr. Vinings replied correct. Dee McNosky questioned Dr. Vinings if he feels that he and Dr. Tye would have to encroach upon Ms. Davis' parking? Dr. Vinings responded not seeing the need to encroach upon Ms. Davis' parking happening, but we had hoped she would sign the parking agreement so everyone would be covered. Ed Moore questioned Dr. Vinings about the drawing; on the north side is that a road? Ms. Halprin replied right now there is a big electrical box, stating they may be able to get one or two more parking spots there, but that would involve crossing the fire lane. At this point, we are not sure. That area may have to be left as part of the green space needed, some trees may have to be planted or landscaped. Zoning Board of Adjustment Minutes - June 14, 2005 Page 1 of 4 Dee McNosky questioned Ms. Halprin; any cars that would be in excess would have to go to Dr, Tye's parking, not Ms. Davis'? Ms. Halprin replied correct, Dr. Tye has one extra parking space in his parking calculations and Ms, Davis has 36 parking spaces, but only required to have 26, so she has 10 extra parking spaces. Ms. Halprin stated the properties are not so big that patients would not be able to park in Ms. Davis' parking and walk to Dr. Vinings office. The handicap parking would be up front as well. Lisa Kenney questioned Ms. Halprin Dr. Tye does have the adequate amount of space? Ms. Halprin replied he has one extra space. Lisa Kenney questioned Ms. Halprin Dr. Tye has not applied for any variances in regards to parking? Ms. Halprin replied correct. Lisa Kenney questioned staff what is the theory behind requiring the medical/dental to have 1 parking space for every 150 square feet, but retail to have 1 parking space for every 300 square feet? Barry LeBaron replied the parking standards for Colleyville were adopted many years ago using National parking standards and many times conditions are often different from community to community. The city likes to have full parking lots, however, not over parked. If this facility were a stand alone facility without the opportunity for adjacent parking lots there would be more concern, but these two facilities next to each other are high turn over uses. Meaning the patients are in and out within reasonable amounts of time. The opportunity for shared parking is there. Lisa Kenney questioned Dr. Vinings if three years down the road do you foresee losing patients because there is not adequate parking? Dr. Vinings replied not seeing a problem like that happening. Ed Moore questioned staff if the widening of Highway 26 would impact the parking spaces next to Highway 26 on Dr. Vinings property? Barry LeBaron replied the widening would not have an impact on those spaces. When the property was platted, the widening of Highway 26 was taken into consideration. Rich Munson questioned Ms. Halprin what kind of practice does Dr. Tye have? Ms. Halprin replied an oral surgeon. Dr. Vinings and Dr. Tye usually refer patients to each other. There being no one wishing to speak, Chairman McNosky closed the public hearing at 7:30 P.M. Lisa Kenney made motion to approve case A-05-004. Rich Munson seconded. The motion was approved the vote being: Ayes: Kenney, McNosky, Munson, Moore Nay: Reynolds 2. Case A-05-002 - PUBLIC HEARING - Reconsider a request by Deck Masters for a variance from the regulations of the Colleyville Land Development Code regarding the rear building line setbacks for a deck on Lot 32, Block E, Cascades at Timarron Addition located at 7304 Thames Trail Staff member, Barry LeBaron presented the case and briefed the Board members stating the two walls facing the rear yard would be the only ones that would have to be enclosed. Chairman McNosky opened the public hearing and asked the applicant to come forward to speak. Frank Conkwright, the homeowner, presented the request and briefed the Board members and stated not wanting to enclose the walls of the structure. Zoning Board of Adjustment Minutes - June 14, 2005 Page 2 of 4 At this time, Lisa Kenney recuses herself from this case because she lives in the Timarron Addition. Ed Moore questioned staff if the applicant has a building permit? Barry LeBaron replied correct the permit is in compliance with the code. The applicant is requesting a variance to not have to enclose the walls. Rich Munson questioned staff about the code page 46, section 23, the PUD-R section references G, Hand J, K which are defined on page 47, J states no rear yard required where no windows or light of entry face the rear yards, so with that Rich Munson states the applicant could build the structure right on the property line. Barry LeBaron replied correct. Rich Munson states the closed wall structure would be more objectionable than an open structure. There being no one wishing to speak, Chairman McNosky closed the public hearing at 7:45 P.M. Larry Knox made motion to approve case A-05-002. Rich Munson seconded. The motion was denied the vote being: Ayes: Knox, McNosky, Munson Nay: Moore Abstain: Skip Reynolds Rich Munson questioned Mr. Conkwright about the construction of the walls, what materials would be used? Mr. Conkwright replied not exactly sure, mostly stone and cedar. Rich Munson questioned staff if there are requirements for the construction materials? Barry LeBaron replied the code does not have requirements. The Homeowner's Association deed restrictions may have some requirements. Dee McNosky questioned staff if the neighbors need to be informed of the permit application? Barry LeBaron stated the neighbors do not have to be notified of the permit process, they were notified as part of this public hearing for the variance request. Dee McNosky stated having a concern that the neighbors are going to have issues with the wall structure than they would be, had the structure been approved to be open. Rich Munson questioned Ed Moore about his reasoning for the objection to the request? Ed Moore stated he felt the neighbors would not object to the wall if the structure were closed. Chairman McNosky opened the public hearing and asked the applicant to come forward to speak. Mr. Conkwright stated to the Board that the structure is actually going to be on the side yard, not the rear, but at the back of the garage. The walls will be seen from the neighbor's yard by about two feet above the six foot fence. If the structure were open, they would only see a 6 x 6 cedar post. Larry Knox questioned which two rear walls would have to be enclosed? Dee McNosky replied the two walls that would be facing the fence, using the drawings provided. Larry Knox replied the neighbor on Lot 33 on the plat, could still see through the wall that will not be enclosed. There being no one wishing to speak, Chairman McNosky closed the public hearing at 7:51 P.M. Rich Munson move to resend the first vote. Larry Knox seconded. The motion to resend the first vote was denied, the vote being: Zoning Board of Adjustment Minutes - June 14, 2005 Page 3 of 4 Ayes: Knox, Munson Nay: Moore, McNosky Abstain: Reynolds REPORTS AND COMMENTS Barry LeBaron stated to Board members in regards to the language in the rear yard set back requirements. The City Council will consider the amendment in July. Dee McNosky stated she will not be here next month. Lisa Kenney stated she will not be here next month either. ADJOURNMENT Ed Moore made motion to adjourn and Lisa Kenney seconded. Vote was unanimous and the meeting adjourned at approximately 7:56 P.M. Amy Shelley Planning & Zoning Assistant Approved on: July 14, 2005 Note: As a matter of public record, an audio recording of this Zoning Board of Adjustment meeting is available upon request. Zoning Board of Adjustment Minutes - June 14, 2005 Page 4 of 4 RESOLUTION R-05-2578 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF AUGUST 3,2005 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AND ABSTENTIONS. 2005, BY A VOTE OF ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor