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HomeMy WebLinkAboutLibrary Board-Minutes-2/9/2015 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 9, 2015 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Thad Bolline called the meeting of the Colleyville Public Library Board to order at 6:01 p.m. Roll Call Present Chairperson Thad Bolline, Board members Kay Newton, Victoria Kennedy- Ziegler, Vernon Noronha, Molly Skinner, Billie Tuttle, Charna Logan-Gray, Nancy Andrews, Sue Anne Martinez, Ex-Officio member Nancy Tuuling; Staff: Library and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, and Administrative Assistant Kristi Isbell; Consultants: Bill Hidell and Aaron Babcock with Hidell Associates Architects Absent Ex-Officio member Cecilia Monacelli 2. APPROVAL OF MINUTES October 27, 2014 A motion was made by Charna Logan-Gray and seconded by Billie Tuttle to approve the October 27, 2014 minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Overview of the 2015 Summer Reading Program Director Mary Rodne provided a brief overview of the 2015 Summer Reading Program theme, Read to the Rhythm, and shared the graphics for the youth, teen, and adult programs. Rodne described the musical themed program and that music elements would be incorporated whenever possible. 3b Update of the planning process for the Colleyville Public Library Long-Range Plan Aaron Babcock, of Hidell Associates Architects, explained that an online survey would be utilized rather than focus groups, for the new long range plan. Babcock City of Colleyville Page 1 Colleyville Library Board Minutes February 9, 2015 provided information regarding how the Colleyville Public Library compares to area libraries in relation to program attendance, collection per capita, visits per capita, demographics, and hours of operation. Discussion ensued further about the possibility of shifting library hours, not increasing hours, according to community feedback. Babcock described how the first floor could be reconfigured, without structural changes, to maximize use of space and meet the changing needs of the community including: one service area, mobile desks, mobile shelving, study spaces and/or seating within the stacks, and better use of natural light. Babcock explained that no major changes, only minor adjustments, are needed on the second floor and that the teen space could be better utilized during school hours (teen “off hours”). Bill Hidell explained that libraries are becoming a place to create content, not just get content, and access to the technology (i.e. software) is limiting factor for the individual. Babcock added that the library could meet that need by providing the desirable technology. Molly Skinner questioned the effect of Colleyville’s aging population and how it correlates with the digital collection. Hidell stated that the average digital reader is 45 years of age. Babcock reiterated that the future of digital technology is uncertain, but that it is important to be prepared and flexible. Discussion ensued regarding the role of technology and the survey and how a digital only survey might not provide a broad enough audience for the survey. Babcock stated that there would be both hard copies and digital access to the survey, additional fields for comments, and a max of 15 questions (an answer is not required for every question. Thad Bolline stated that there is a need to better market library services and that most of the community may not even be aware of the scope of services and products that the library offers. Hidell concurred and reiterated better marketing of library services would be a part of the long-range plan. Charna Logan-Gray described personal experience noticing that marketing through water bill is effective because it is received and reviewed by every citizen, rather than solely relying on digital survey. Assistant City Manager Terry Leake explained that the water bill insert has been consistently rated, by citizens, as primary method for receiving information,. Leake stated that timing is a critical consideration in using the water bill insert. Leake explained that the City eNews has approx 1500 recipients, whereas the water bill reaches 8000 households. Babcock explained that the next step is to finalize the community survey using additional data from City’s GIS dept and obtaining appropriate City approvals. Babcock stated that the survey should be available for June board meeting. Rodne explained the need to have plan finalized within this fiscal year to certify accordingly with the state. City of Colleyville Page 2 Colleyville Library Board Minutes February 9, 2015 3c Discussion of items for future agendas Board members did not present additional items for future agendas. The next meeting was tentatively set for April 13, 2015. 4. REPORTS 4a Librarian's Report Monthly Statistics: Director Mary Rodne provided an overview of the statistics for the months of September 2014 through January 2015. Rodne noted that volunteers had logged about 356 hours this fiscal year. Donation: Rodne reported the Library had received a donation through the Friends of the Colleyville Public Library from Whole Foods for $1607.60 in September 2014 in addition to a $50 memorial donation from the Colleyville Garden Club. Rodne stated that over $12,000.00 in donations have been received in this fiscal year, October 2014 through January 2015. Rodne highlighted donations received from the Colleyville Lions Club, Friends of the Colleyville Public Library, book club donations, various patron donations, Microsoft matching donations, and the Glaser Family Foundation donation of $10,000.00 in support of the Summer Reading Program. Library Programs: Director Rodne stated that the Winter/Spring session had begun and that most story times were at capacity, with only a few openings in the classes. 4b Friends of the Colleyville Public Library Report President Nancy Tuuling also noted the Friends donation of approximately $1800.00 for a new high capacity popcorn machine and that it was used, with great success, at the City’s Tree Lighting Celebration selling over 500 bags of popcorn at that event as a fundraiser. Tuuling stated that the Friends participated in the City’s Community Tree display (and won the Best Theme award) and also participated in the annual State of the City event. Tuuling explained a Friends Book Sale was being planned for this year, but that the date had not been determined. Tuuling, further explained, that the Friends Board had recently approved a donation to the Library to purchase snap circuit kits for new youth programming which was scheduled to begin this summer. 4c Colleyville Public Library Foundation Report Mary Rodne reported on behalf of the Library Foundation that, due to scheduling conflicts, the Foundation had not met. City of Colleyville Page 3 Colleyville Library Board Minutes February 9, 2015 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Kay Newton and seconded by Molly Skinner to adjourn the meeting of the Colleyville Library Board at 7:19 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF 7_ AYES, 0_ NAYS, AND _0_ ABSTENTIONS ON THIS THE __8th__ DAY OF ___June____ _2015__. Minutes taken and prepared by: Kristi Isbell Administrative Assistant City of Colleyville Page 4