HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-7/12/2004
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AGENDA
MEETING OF THE
BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
JULY 12, 2005
6:30 P.M.
CITY COUNCIL CHAMBER
100 MAIN STREET
1. CALL TO ORDER
2. READING AND PUBLIC HEARING - Resolution R-05-0030 - Consent Items:
a. Approval of the minutes of the Crime Control and Prevention District
meeting of June 15, 2004
3. READING AND PUBLIC HEARING - Resolution R-05-0031 - Adopting an
annual budget for Fiscal Year 2005 for the Colleyville Crime Control and
Prevention District
4. READING AND PUBLIC HEARING - Resolution R-05-0032 - Election of a
President and Vice-President of the Colleyville Crime Control and Prevention
District Board of Directors
5. ADJOURNMENT
I hereby certify that the revised above notice was posted on the Bulletin Board at City Hall on
F~~ .m; ~
Cynthia Singleton, TRMC
City Secretary
100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000
RESOLUTION R-05-0030
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT
ITEMS AT THE MEETING JULY 12, 2005
WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has
taken action on certain items on the agenda under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by the Colleyville Crime Control and
Prevention District Board of Directors action under Consent Items as
follows are hereby adopted:
a.
THAT the minutes of the Colleyville Crime Control and Prevention District
Board of Directors' meeting held June 15, 2004, are hereby approved.
AND IT IS SO RESOLVED.
APPROVED THIS
OF AYES,
DAY OF
NAYS AND
2005, BY A VOTE
ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton
Secretary
Jon Ayers
President
MINUTES OF THE MEETING OF THE
BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME
CONTROL AND PREVENTION DISTRICT
JUNE 15,2004
The meeting of the Colleyville Crime Control and Prevention District Board of Directors
was called to order by Vice President Jon Ayers on June 15, 2004, at 6:45 p.m.
ROLL CALL:
Directors Joe Hocutt, Mark Skinner, Elaine Dolan, Rich Hendler and
Tom Hart were present. Vice President Jon Ayers, City Manager Bill
Lindley, Finance Director Terry Leake, Police Chief John Young and
Secretary Cynthia Singleton were also present.
1. READING AND PUBLIC HEARING - Resolution R-04-0027 - Consent Items:
a. Approval of the minutes of the Crime Control and Prevention District
meeting of June 17, 2003
b. Approval of the minutes of the Crime Control and Prevention District
meeting of July 15, 2003
b. Approval of the minutes of the Crime Control and Prevention District
meeting of September 16, 2003
Vice President Jon Ayers opened the public hearing and read Resolution R-04-0027 in
its entirety.
There was no one present wishing to speak concerning this item and Vice President
Ayers closed the public hearing.
Director Hocutt moved to approve Resolution R-04-0027.
Director Hendler seconded the motion.
Ayes: Directors Hocutt, Skinner, Dolan, Hendler, Hart and Vice President Ayers
Nays: None
CCCPD MINUTES
JUNE 15, 2004
Vice President Ayers declared the motion carried.
3. READING AND PUBLIC HEARING - Resolution R-04-0028 - Adopting an
annual budget for Fiscal Year 2005 for the Colleyville Crime Control and
Prevention District
Vice President Ayers opened the public hearing and read Resolution R-04-0028 in its
entirety.
There was no one present wishing to speak regarding this item and Vice President
Ayers closed the public hearing.
Police Chief John Young and Finance Director Terry Leake were present to answer
questions.
Director Hendler requested that the CCCPD budget include funding for the teen court
program.
Discussion ensued regarding sales tax revenue projections.
Director Hocutt moved to approve Resolution R-04-0028.
Director Skinner seconded the motion.
Ayes: Directors Hocutt, Skinner, Dolan, Hendler, Hart and Vice President Ayers
Nays: None
Vice-President Ayers declared the motion carried.
4. READING AND PUBLIC HEARING - Resolution R-04-0029 - Election of a
President and Vice-President to the Colleyville Crime Control and Prevention
District Board of Directors
Vice President Ayers opened the public hearing and read Resolution R-04-0029 in its
entirety.
There was no one present wishing to speak regarding this item and Vice President
Ayers closed the public hearing.
Vice President Ayers opened the floor for nominations for President.
Director Skinner nominated Director Ayers.
2
CCCPD MINUTES
JUNE 15, 2004
There were no other nominations and Director Ayers was appointed President by
acclamation.
President Ayers opened for the floor for nominations for Vice President.
Director Dolan nominated Director Hendler.
Director Hendler nominated Director Dolan.
Director Dolan declined the nomination.
There were no other nominations and President Ayers declared Director Hendler
appointed Vice President by acclamation.
Director Hocutt moved to approve Resolution R-04-0029 appointing Director Ayers as
President and Director Hendler as Vice President of the Colleyville Crime Control and
Prevention District Board of Directors.
Director Skinner seconded the motion.
Ayes: Directors Hocutt, Skinner, Dolan, Hendler, Hart and Vice President Ayers
Nays: None
Vice President Ayers declared the motion carried.
5. ADJOURNMENT
There being no further business before the Board of Directors, Director Skinner moved
to adjourn.
President Ayers declared the meeting adjourned at 6:54 p.m. by acclamation.
APPROVED THIS
OF AYES,
DAY OF
NAYS AND ABSTENTIONS.
2005, BY A VOTE
Minutes taken and prepared by:
Cynthia Singleton
Secretary
3
CCCPD CC@nC/l AGENDA BRIEFING
Ie-x":;
MEETING DATE: ! 07/12/05 CITY MANAGER!
ITEM #: I 3 DEPARTMENT HEAD :
I
RESOLUTION # : I R-05-0031 FINANCE REVIEW!
Previous Action: None
DEPARTMENT: POLICE
SUBJECT : Adopting an annual budget for Fiscal Year 2006 for
the Colleyville Crime Control and Prevention District.
Reading and Public Hearing
BackQround
In accordance with the Local Government Code, the Board shall propose an annual budget.
The budget must contain a complete financial statement; including a statement of outstanding
obligations, the amount of cash on hand, the amount of money received by the district during
the previous year, the estimated amount of money available to the district, the amount of
money needed to fund programs approved, the amount of money requested for programs that
were not approved, the tax rate for the next fiscal year, the amount of the balances expected at
the end of the year in which the budget is being prepared and the estimated amount of
revenues and balances available to cover the proposed budget.
Financial Impact
The CCCPD's projected revenue for FY 2006 is $899,120 with expenditures of $689,205.
Proposed expenditures are for administrative board and audit expenses ($850), police officer
($65,567), purchase of four replacement police vehicles ($98,000) and debt service
($524,788).
Recommendation
Approval
Attachments
. CCCPD 2006 Budget
. Resolution R-05-0031
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2006 BUDGET
PROJECTED PROPOSED
FISCAL YEAR 2005 2006
BEGINNING FUND BALANCE $193,458 $314,530
REVENUES:
1/2 CENT SALES TAX REVENUE $817,000 $833,340
INTEREST INCOME $6,000 $6,000
USE OF FUND BALANCE $134,291 $59,780
TOTAL REVENUES $957,291 $899,120
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES: $500 $850
PERSONNEL:
POLlCE OFFICER $63,020 $65,567
CAPITAL:
POLICE CARS $0 $98,000
DEBT SERVICE:
1999 CERTIFICATES OF OBLIGATION $638,408 $524,788
TOTAL EXPENDITURES $701,928 $689,205
EXCESS REVENUES OVER EXPENDITURES $255,363 $209,915 '*
ENDING FUND BALANCE $314,530 $464,665
'* MUST HAVE A 1.4 TIMES COVERAGE RATIO ($209,915) FOR DEBT SERVICE PAYMENT
RESOLUTION R-05-0031
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2006 FOR
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS, the laws of the State of Texas require that an annual budget be adopted by
the Board of Directors; and
WHEREAS, the laws require that the budget includes projected revenues and proposed
expenditures, cash on hand at the start of the year, the amount of money
received during the prior year, the tax rate and the projected ending fund
balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.
THAT the Fiscal Year 2006 budget amounts for the Colleyville Crime Control
and Prevention District with a sales and use tax rate of .5% are as follows:
Projected Revenue Received
in Fiscal Year 2005
$957,291
Projected Cash on Hand
as of October 1, 2005
Revenues
$314,530
$899,120
$689,205
Expenditures
Ending Fund Balance
at September 30, 2006
$464,665
AND IT IS SO RESOLVED.
APPROVED THIS THE DAY OF
AYES, NAYS AND
2005, BY A VOTE OF
ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton, TRMC
City Secretary
President
CCCPD
cc@m", AGENDA BRIEFING
7C'x~$
MEETING DATE:
ITEM#:
RESOLUTION # :
07/12/05
4
R-05-0032
I
CITY MANAGER!
I
DEPARTMENT HEAD ,
;
FINANCE REVIEW i
;
Previous Action: None
DEPARTMENT: POLICE
SUBJECT: Election of a President and Vice President of the
Colleyville Crime Control and Prevention District
Board of Directors
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and Prevention
District Board of Directors shall elect from among its members a President and Vice President.
Each officer of the board serves for a term of one year.
This Resolution provides for the Colleyville Crime Control and Prevention District Board of
Directors to appoint a President and Vice President.
Recommendation
Approval
Attachments
. Resolution R-05-0032
RESOLUTION R-05-0032
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF
DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors
shall elect from among its members a President and Vice President in
accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT Director
and Director
President.
is appointed as President
is appointed as Vice
AND IT IS SO RESOLVED.
APPROVED THIS THE
AYES,
DAY OF
NAYS AND
2005, BY A VOTE OF
ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton, TRMC
City Secretary
Jon Ayers
President
RESOLUTION R-05-0030
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT
ITEMS AT THE MEETING JULY 12, 2005
WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has
taken action on certain items on the agenda under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by the Colleyville Crime Control and
Prevention District Board of Directors action under Consent Items as
follows are hereby adopted:
a.
THAT the minutes of the Colleyville Crime Control and Prevention District
Board of Directors' meeting held June 15, 2004, are hereby approved.
AND IT IS SO RESOLVED.
APPROVED THIS /c:L~ DAYOF ~
OF (p AYES, t::> NAYS AND 0
2005, BY A VOTE
ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
~7---
~AyerS .
President
Cynthia Singleton
Secretary
RESOLUTION R-05-0031
, A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2006 FOR
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
the laws of the State of Texas require that an annual budget be adopted by
the Board of Directors; and
the laws require that the budget includes projected revenues and proposed
expenditures, cash on hand at the start of the year, the amount of money
received during the prior year, the tax rate and the projected ending fund
balance.
OW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
OLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
ec. 1. THAT the Fiscal Year 2006 budget amounts for the Colleyville Crime Control
and Prevention District with a sales and use tax rate of .5% are as follows:
Projected Revenue Received
in Fiscal Year 2005
$957,291
Projected Cash on Hand
as of October 1, 2005
Expenditures
$314,530
$899,120
$689,205
Revenues
Ending Fund Balance
at September 30,2006
$464,665
ND IT IS SO RESOLVED.
PPROVED THIS THE /~ ~ DAY OF ;;;::. -?t 2005, BY A VOTE OF
AYES, 0 NAYS AND D ABSTENTIONS.
TTEST: ~ COLLEYVILLE CRIME CONTROL
!j/~~"j7~ AND PRE;:: DISTRICT
ynthia Singleton, TRMC ~rs
jty Secretary President
RESOLUTION R-05-0032
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF
DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors
shall elect from among its members a President and Vice President in
accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT Director Jon Ayers is appointed as President and Director Rich
Hendler is appointed as Vice President.
AND IT IS SO RESOLVED.
APPROVED THIS THE /c2- YI, DAY OF ~ ~ 2005, BY A VOTE OF
~ AYES, 0 NAYS AND 0 ABSTENTIONS.
ATTEST: COLLEYVILLE CRIME CONTROL
~~~~ ANDPRE~ISTRICT
Cynthia Singleton, TRMC drs
City Secretary President