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Home My WebLink AboutCity Council-Agenda Packets-6/16/2005 city of Te xas PU BLlC NOTICE COLLEYVILLE CITY COUNCIL WORKSESSION AGENDA JUNE 1G, 2005 5:00 P.M. and JUNE 17,2005 1 :00 P.M. CITY HALL EXECUTIVE CONFERENCE ROOM I. Call to Order Thursday, June 16, 2005 - 5:00 p.m. ". Presentation and Discussion of Preliminary 2005 - 2006 Budget and Five Year Program III. Presentation and Discussion of 2004 - 2005 Budget Update Friday, June 17,2005 - 1 :00 P.M. IV. Presentation and Discussion of the City Council Rules of Procedure and format for City Council agendas and meetings V. Presentation and Discussion of the 2005 Work Initiatives Update VI. Discussion of Colleyville Vision Statement and 2006 Work Initiatives VII. Discussion of 2006 Budget Priorities VIII. Adjournment I certify that the above notice was posted on the Bulletin Board at City Hall on mne10 ~O .:OOP;~ C~thia ~ingleton, TRMC C City Secretary 100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000 MEMORANDUM Office of City Manager TO: FROM: SUBJECT: DATE: Mayor and City Council Bill Lindley 2005-06 Planning Worksession June 10, 2005 I am looking forward to your discussions for the 2006 Planning Worksession. Again this year we will not be using a facilitator. Your active and candid participation will be a large part of the success for the worksession. The sharing in a group format of individual thoughts, insights and suggested programs will be the basis of what you and the staff accomplishes this next year, both in budget development and work initiatives. My objectives for the worksession include: · Provide an opportunity for the City Council to discuss the Rules of Procedure and related discussion on the conduct of meetings; · Incorporate an opportunity for discussion with departmental managers on where we have been in our budget and issues we face next year and subsequent years; · Discuss service programs you wish to be considered as part of the 2006 budget development, and; · Review the status of current work initiatives and select items that the City Council determines need to be addressed for next year. The time each of you provided to me meeting this last week identifying your perspectives on challenges and opportunities will give the group a good basis of discussion. Not all the items each of you bring to the discussion will ultimately be adopted. However, the discussion will lead to a good dialogue on many opportunities before the City in the coming years. Staff appreciates the time that you are providing to make Colleyville a better place for our citizens. The Thursday evening session will be devoted to the departmental managers visiting with you on anticipated budget needs for next year. In addition, focus will be given to probable budget needs for the departments over the next few years. We will provide a copy of the base line budget and summary of needs for the next several years. The session will be an open discussion format to allow discussion between the managers and you. This discussion should set the stage for Council discussion the next day. The Friday afternoon session will be geared to allow you to have discussion on key budget initiatives for the 2006 budget and for work initiatives. The Thursday evening session will be allocated into the following times for staff to visit with you on budget needs for the next few years. My tentative schedule for your discussion for Thursday evening is: · Public Safety 5:00 to 6:00 Fire-EMS Police Animal Control · Public Works 6:00 to 7:00 Drainage Engineering Streets Utility Operations · Community Development 7:00 to 8:00 Code Enforcement Economic Development Planning · Leisure Services 8:00 to 8:30 Colleyville Center Library Parks and Recreation · Administration 8:30 to 9:00 City Manager City Secretary-Council Finance-Utility Billing-Municipal Court Human Resource The schedule for the Friday afternoon discussion is broken down generally by the following time line. · City Council structure 1 :00 to 2:00 Review "Rules of Procedure" Format for City Council agendas/meetings . Review 2005 work initiatives 2:00 to 2:30 Discussion of Colleyville Vision Statement and the 2006 work initiatives 2:30 to 4:30 Budget priorities for 2006 4:30 to 6:00 Review current budget User Fees/Tax Rate Adjustments New program initiatives/Compensation-Benefits . . Included with this packet is a copy of the base line budget and summary of the department needs for the next several years to assist in your discussions with staff. In addition to this material, the Finance Director has provided a summary of the 2005 Operating Budget Report through May. A summary presentation of from my individual discussions with the City Council will be provided during the meeting Friday afternoon discussion. This will be the second year of format for this type of planning meeting. Having a positive environment, the dialogue can be important in an exchange of ideas and thoughts between you and my staff. The result is a better unified vision of where the City is going over the next few years in addressing service needs and paralleled budget requirements. My goals for the worksession include: · Get to know each other better · Share views and ideas of making organization and City better · Work towards the staff and City Council being a true TEAM · Provide early direction in the development of the 2006 Budget · Identify where we want to go the next year Thursday's session will start at 5:00 p.m. and aim to conclude by 9:00 p.m. The Friday session will start at noon and conclude by 6:00 p.m. We are planning to have a light meal provided for both days for your convenience. I will follow up on a future City Council agenda for your adopting the work initiatives that are identified during the retreat. The early direction you provide in the development of next years budget will be invaluable to me in preparing a draft budget meeting your expectations. Staff appreciates the time that you are providing on both a Thursday evening and a Friday afternoon to make Colleyville a better place for all the citizens. Attachments: · City Council Rules of Procedure · City of Colleyville Vision Statement · Management Vision Statement · Athenian Pledge · 2005 Work Initiatives Update · 2004 - 2005 Budget Report · 2006 - 2011 Budget Initiatives (by Department) MEMORANDUM TO: Bill Lindley, City Manager FROM: Mike Johnston, Fire Chief DATE: June 10, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . Replace 1996 Quality Engine . Replace 1992 Ford Pickup . Purchase Off-roadffrail Patient Vehicle . SCBA Replacement Program (2) . Washer/Extractor . Lift-assisted Patient Cot . Fire Department Computer Server . Assistant EM Coordinator . Firefighters - 3 . Deputy Chief of Operations FY 2007 . Replace 2001 Ford Ambulance . Replace1999 Ford Command Vehicle . SCBA Replacement Program (2) . Opticom Signal Upgrade 700 Series . Station #3 Rear entry drive extension FY 2008 . Ladder Truck . Replace 2003 Ford Command Vehicle . SCBA Replacement Program (2) . Firefighters - 15 . Battalion Chiefs - 3 . Lieutenants - 3 . Inspector/lnvestigator/Admin Support FY 2009 . Replace1997 Ford Brush Truck . SCBA Replacement Program (2) Page 2 FY 2010 . Replace 2005 Ford Command Vehicle . SCBA Replacement Program (2) . Regional Communications Center . Original draft May 2005 5-YEAR CAPITAL OUTLAY 6/10/2005 Vehicle Re lacement 99 Pierce Aerial 96 Quality Engine_ 07_~<!dder Truck IBJ:>(nevvL.. 01 Ford Ambulance 99 Ford Command Vehicle (Explorer} 03 Ford Command Vehicle (Expe.ditionL 05 Ford Command Vehicle (Excursion) 97 Ford Brush Truck 92 Ford Pickup Off-road/trail Patient Vehicle 95 Freightliner Ambulance (ReserveL 85 E-One Engine (Reserve) - ----------...--n-----------t $65,000 [ $85,000 $90,000 $19,~OO $9,000 SCBA Repl_ace~ent Prgrm(~t Washer/Extractor Lift-assisted Patient Cot Opticom Signal Upgrade 700 Series Fire Dept Server $10,400 $8,500. $8,500 $8,000' $9,500 Equipment $20,000 Facilities Station #3 Rear entry drive extension Regional Communications Center $250,000 Personnel .. . ..._.___~~_~-=-_~~_=_~I=-=~=~===T=---~=~C-=~--- ______ ___1_____ -l- _+___$60-,-5~4l_ , $186,120 -----.---- , $150,527 - -r- __- -- u___ I I --...--..+-------.....---.- -.-.----- .-,--- - -- ---.--- -- - ~~- Asst. EM Coordinator - ---- Firefighters (3-FY06) (15-FY08) Deputy Chief of Operations Battalion Chief(3) (promo nelJ'JJ:losition)u Lieutenant l3) (promo n~lJ'Jpositi9_nL___ Inspector/lnvesti9.at()r~AdJ!lin Suppo.r-t_... . Total $811 ,101 $249,000 $30,000 I ____.n._._.._._......__ ._+_m_ __$~g,ooo . $60,000 $2,045,910 $99,500 : $344,500 COLLEYVILLE FIRE DEPARTMENT MEMORANDUM TO: Bill Lindley, City Manager FROM: Kelly Howell, Operations Manager Utility Administration DATE: June 3, 2004 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2009 . 1995 % ton Pickup Replacement CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Utility Administration Programs ------- I FY 2006 FY 2009 FY 2007 FY 2008 ------ ~-=-1~=t ---- -- I I- -------- - ------------ I I ---+-- 1----------- 1-- ~~-- Personnel I "-~- I -=~-~~~- ~~....- -~ --l:-~- -~~ ~'----'-'----"-- -=t-- ----- !=quipmentlCapital i ---~ I --t--------- -------~---- ------i ===---=- - - ~~~~- ~l I-------~------- f-- --- -- -- ---- f---------~------------------- -- Facilities 1-- 1--------- ----- ---==-~- --==~~--~!~-=-l-- Vehicles t .- -.. Pickup replacement 1-- $20,000 i ____ _____u -- --J - ------:_-~- I Total: $20,000 i ------------------- -- $0 $0 $0 FY 2010 -- -------- --- ------- -- --- ----- _uu_ --- ------- --- -- ------- ------ - ----------- ------~ -- $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Kelly Cooper, Human Resources Director DATE: June 8, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . Cost of Living or Merit Adjustment (3%) . Compensation Study . Succession Plan Consulting Services FY 2007 . Cost of Living or Merit Adjustment (3%) FY 2008 . Cost of Living or Merit Adjustment (3%) . Retiree Benefits Actuarial Study FY 2009 . Cost of Living or Merit Adjustment (3%) FY 2010 . Cost of Living or Merit Adjustment (3%) CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS [PUT DEPARTMENT NAME HERE] Programs Compensation Study Partial CompEll1sation Study Succession PlanC()n~l!I!ing_ Services RetirElEl~enEl!~~ActuariC3~tudy_ FY 2006 FY 2007 FY 2008 : FY 2009 FY 2010 $35,000 --...------------..--... $18,000 $20,000 I - r3~5~000 I. .------ -- -------+-- t I I i I ~~~or~(3~)~~- _ -. .- $2~2:8t $250'271L~7'7801_:65~+~$273;4~8 I I -- -- - - --- -----+-- --- I --I Equi P'!1entlCapital Facilities Vehicles Total $315,982-'-----$250-,271 $29-2;7801 --$265,51-3' $273,478 MEMORANDUM TO: Bill Lindley, City Manager FROM: Theresa Fox, Utility Billing DATE: June 10, 2005 SUBJECT: FY 2006-2007 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 · Outsource Utility Billing printing and mailing · Part Time Administrative Clerk FY 2007 · Hand Held Meter Reading System · Internet Billing Services CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS UTILITY BILLING P..!ogra,!,~_____u_____ . Out Source Billing/printing and mailing Internet Billing Service Personnel ---'~--~--.__._--------..__.__._-- Part Time Administrative Clerk Eq uipmerl_~~apit~___.___ Han.d Held Meter Reading System Facilities Vehicles Total FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 $43,339! - - _ -::T-- $54~6~=-- ==1-=-+ --nJ _____ ---.j ---- ----1 -=l--- i~----+-_--~--- -~ ... - --. ____ H'" --.-. .t----..- '---I-~---~ $12~6i>4- ---- --===~~._--.:~--+:'~== ---+-- ~-- --......-f--. ---- --i----~--- . ---- -----~._'-----------_.--._.-I...------~_.- ------1-- 1- --------- ....-~.------- -..}--- -'-_.. ..-..-------- -----------.---- .. ------.--".--.------- -.-.- ---.._------.. ----- -+-=~==- 1_ .. _________n ---------1- ------- -.- ---- ----- - .--1-------- ___u_ --.-- t~~~~=~.~ -=t==-~~-~- $22,000 .--r----~-- - . t--- . , - --1------.--.- I --....----.----- --r-- --t- I - -r- -..------ ___~t==__=-- '- -+---.---- _~~-~--T-~~-~ - __ -~t ---~~--~-~ ~-[ - ~~ -=r--_I= $55,947 $76,000 $0 $0 $0 MEMORANDUM DATE: Bill Lindley, City Manager Barry LeBaron, Community Development Director W June 9, 2005 TO: FROM: SUBJECT: FY 2006-2010 Budget Adjustment Requests Building Inspections Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . New Building Permit Software . Contract Inspection Services FY 2008 . Code Enforcement Officer . Pick-up Truck for Additional Code Enforcement Position CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 $37,500.00 I I I -~~~=:~t---=~~i ~-r-~-. - . t--- ~ _- u... --j-+- I ---------------------------- I -- ---- I I I ' ----------------.--......------;----.--.---;- Personnel I - ._,._._._--_._._--_._-~-_.._.,._._. ---,--------------_... Code Enforcement Officer I +- I $50,BOO.00 I I i +__----1-- . ----~------ EquiPm~aPi~I=_~~-=-- -~ ~-=t - - J=.-=- I - --- New building permit software i $65,000.00----t- I I ~=-=~~==-=-j[_~=t~= I_~L. ~-_i-~-=_-.~=_-~ ------------- -----------r--- =t= --+ -- I f ~=~u_ ~-~-t - -r I I --------------------------------~--------I- I ~~~~~\~c~f.<>r_~ditionaT~__~~nforcement position C____ I ---,------,-,-----" -~-I... _"______ Facilities I I --------j---- i I ===i=-- $20,000.00 - --------t------..-----------, ---~--.--~.-.~ - ________..M ________._.__..n____ , I --~~:~=t~-~-~==-:~t-~-l~,-=- Total $102,500 $0 $70,800' $0 $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Barry LeBaron, Community Development Director ~ DATE: June 9, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Community Development Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2009 . Master Plan Update CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Community Development Programs 1----- f\IIaster PlannlJEd_atEl _._ _. _ FY 2006 FY 2007 FY 2008 FY 2009 -- -_..--------r--$50,OOO]ot -.---------i-.------.--..-~.~-.~-.~ ...-".... .---- t ---- ---t---- I FY 2010 -- -- f--- -- -- __ n_______n___________.._______ _ EquipmentlCapJt,!l_ --+ I ! --- , I i ------- ------------ I ~ -u --------- I 1 I u__ ~_~ - ~====r~=~~=---T-~~=--===~=-- --~--n-==1=~----_----- ! n1~~- I---l==- . ....---------1 . I _ ------f 1___ I ; I ----------- ---- -- - -- ----------------1----------!--.----------+---------------------- i I I _____ _m__ u u ------- _ -----------' ------------. I - --------- --- ~~-------- I -- f- - u ------- Personnel 1---- ---- Vehicles - . - ~~=I==f ~~ =-==--=---=~=~~~ -~- ---=E~=-- I I ----=-=-~-==i=---==--::~~-~-=-~--- --- - -- -- Total $0 t- 1--- II , ______________________--j-______ .------ I I I I u____ __ -______+-----___ ------- .-t-------------+---- ------ ----------..-------i------------ , I I : - n ~---m--T--------r--------T- -- !--r---~I-------- --1_ ~ L---~~- $01 $5~000 -~ !:~ -- --~---+-------- , ----~ [ I .--- ----1--- --------- Facilities ,- $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Mary Rodne, Library Director DATE: June 9, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 · Make part-time Technical Services Librarian Position full-time · Add 1 part-time (10 hrs./wk) Circffech Services Library Assistant FY 2007 · Add 1 FT and 3 PT Adult Services Librarian Positions · Add 1 FT and 2 PT Youth Services Assistant Positions · Add 1 FT position and make one PT Library Assistant position FT . Add 2.5 PT Library Clerk positions · Expansion of Library services, programs and resources to the second level · Purchase of Library Materials FY 2008 . Purchase of Library Materials FY 2009 . Purchase of Library Materials FY 2010 . Purchase of Library Materials CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS LIBRARY Programs f------- FY 2006 I FY 2007 ---==-~-=-~=~~-=--=.~~=~=-I--. , i f---~-.------.----_______________ _ -- ._-1--- --= .. ....... .. - -i_.~.~ Personnel . --=---=--~--:----=-~-=-r~=-==i Make part-time Technical SeNices Librarian I $35.8021 Position full-time , Acid-1 part-time (10 hrs.lwk) Circ/Tech SeNices "I - $811'1 Library Assistant ----...---.---.---..__._.___......_____n__ ________..______.....____ ___ _ _ __ _ _ __ _ Add 1 FT and 3 PT Adult SeNices Librarian I $90,168 Positions - Add 1 FT and 2 PT Youth SeNices Assistant i $59,155 Positions _ ______ ! .___~ Add 1 FT position and make one P, T Lib.rary. .T,. .. L $44,366 Assistant position FT , ~_2~_~ Library C~~!~Ositio~s .-==t~=-+ Equipment/Capital _______ _ ... .. ' Purchaseof Library Materials -----=~~T ~~~~~se ofii~a;:y-M.ateriaI=--=~-===~=-~r-~ ~____+- $121,601 Purchase of Library Materials ~ fpurchase of Ubra,yMateriaiS------ --- ,-.-------t 1---- _______..__________+_ __..__..... __------+-- , ! :....---=--=----=---=-~-=--===---=I.--=--1=_- --------------~---- -~---- + ~i1i1i: ~-~~~ t:::::. =-. 1--- Expansion of Library seNices , programs and 1 I resources to the second level ' , $57,772 I $1,234,000 -e- ____+__ : -----.:.~-.--.=:-~----:::::.:::::. r_=- -1. .. 1---.---.-----------.---------- ___ ___ Vehicles ! '~---==-=---~--~J==_~J .. - I I . ---- ---- . - --- --- - - ----- -----r------ -. -------.----- ------.---.----- -- ---- ~---- ----.-- -.---- -.-----------..--.---------- -- --,t--- _u_._ Total: $43,920 $1,607,062 FY 2008 $149,676 $149,676 FY 2009 FY 2010 -1 ------- ~----~ ._-~ -- -- ---.------.-- ----- ------ .- $150,784 $151,928 -------...--- ---.----.-..-- -+-------- ----.-- -- -- --r--- -. ---- - . . - ---- ..----- .------ -r---- ! .- ----- .-- .--- $150,784 $151,928 MEMORANDUM TO: Bill Lindley, City Manager FROM: Monica Walsh, Parks and Recreation Director DATE: June 9, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 · Park Maintenance Worker · Nature Center Playground ADA Compliance (replacement) · Irrigation Maintenance Worker · Dugout Shade Cloth (replacement) . Radio (replacement) · Musco Control Link System City Park · Mule Utility Vehicle (replacement) · Temporary Seasonal Help · Gator Utility Vehicle Replacement . Golf Car Replacement · Roof Repair Park Maintenance · Sparger Park Playground ADA Compliance (replacement) . Uniform Park Signage · Softball/Baseball Field Renovations · Recreation Vehicle . Senior Van . LD Lockett House Improvements . Parks and Recreation Office Improvements FY 2007 . Field Maintenance Entry improvements . Picnic Tables . John Deere Groomer (replacement) . Toro Mower/Sweeper (replacement) . Toro Reelmaster Mower (replacement) . Verticutter . Banners . Senior Supervisor . Recreation Coordinator Page 2 FY 2008 . Parking Lot Striping · Dedicated Spray Rig · Toro Sand Pro (replacement) · Toro Groundsmaster (replacement) · Turfco Core Aerifier (replacement) · Tennis and Basketball Court Resurfacing FY 2009 · Turfco Top-dresser (replacement) · Toro Zero Turn Mower (replacement) · Smithco Groomer (replacement) · Recreation and Facility Software FY 2010 . Truck 525 (replacement) . Truck 526 (replacement) · John Deere Tractor (replacement) CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Recreation FY 2006 Programs ----- --------------1-- Personnel ----~- Senior Supervisor Recreation Coordinator ~--~-- Athletic Coordinator 1---- ! ----=-~=F- --~.._~-_..._~_._--~ --- ~~~~~~entlCaPital _ _~~====-~=J~_ ____ ' Recreation and Facility Software ' Total m_ =1:. -- $30,000 $40,000-$60,000 --- ,$126,000-$146,000 FY 2007 $40,190 $33,066 $33,066 $9,000 $115,322 FY 2008 $35,000 $35,000 FY 2009 FY 2010 1- _ +-------- __-----1-__~ ____.~.__._.._____.__ i E~~~~~= +-------- $20,000 I --- i - -- ----- ---- - $20,000 "'-) CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Park : FY 2006 ProgralT1s ::~':;~:enanCe woil~r - _n- _ f-= n $39,683 Temporary Seasonal Help : $12,320 Irrigation Maintenance workeruu__--=~~==~---- $39,683 _.~~-_.~---- - ---'--.'-~---- ---~_._.- -----_.._-~ Equipment/Capital _ i .___ Nature Center Playground ADA Replacement . $95,000 f-------. ______._~--- Gator Utility Vehicle RePlaCelT1~__j __u $8,850 Dugout Shade Cloth ReplacelT1~I1!.......__u . ___$18,700 Golf Cart Replacement . $6,000 -- u .__~_ Roof Replacement Park Maintenance ~ $8,500 Spargerf'ark Playground AD~ Repl~~ment i.___ $125,00..Qj Mule Utility Vehicle Replacement $6,700 I j-------- Radio Replacement__-----Ln $24,000 Uniform Park Signage_+- $150,000 Musco Control Link City Park _ ___ _-+u..... $13,000 Verticutter j __ Picnic Tables John DeerE3 c:;roome~ I3~J>laceme.n!_____ ___ _ I Jo~c:> M()V\I'~r/S'^'~~Ene.r-B-epl~~I!1~~_ . u_uu______ Toro Reelma~ter Mower Replacement I Dedicat~d_ Spray Rig Toro Sand Pro Replacement Toro Groundsmaster Replacement Turfco Core Aerifier Replacement Turfco Top-dresser Replacement f------- I~_o Zer~Iurt!~gwer Replacel12~n..! _ . f~i~h~;~;~~~~;()~~~~~~;~tnt_3 __ . . n ~ -=-1= ~ .' n-===r I Facilities .__m'__.._.___ Baseball Field Renovations ~, --. Field Maintenance Entries !:?rking Lot Striping ___ ..__=L=_~:~O,ooo ---+...--- - -- -----1 Vehicles -"--'~--,,--~,- Truck 525 Replacement___ Truck 526 Replacel12~l1t______ -- Total , --- $687,436 FY 2007 $7,000 $6,000 $9,000 $18,000 $21,000 $10,800 $71,800 FY 2008 FY 2009 I FY 2010 --- - - un__ ____ n ---- ---.-- $18,000 $9,000 $16,000 $20,000 $9,000 ~-11 tGOO ______n_ 1----_ ___ _ __ J ___ $9,00g.L ____ I $19,500 --------,---------------------- I $5,500 $68,500 --- -- _u _... +~__ - --- --.- ~- ._- I - I t- .--$22,000 _____t-~- -$~?~9QO $29;0001 --$63,500 MEMORANDUM TO: FROM: Bill Lindley, City Manager /1/) Y-L' Cynthia Singleton, City Secretary '-1 L ~ June 9, 2005 DATE: SUBJECT: FY 2006-2010 Budget Adjustment Requests The City Secretary's Office is responsible for the coordination and production of the City Council agenda packet, in addition to various Board and Commission packets. The current agenda packet process is a time intensive and paper driven process. The Agenda Workflow Software System will streamline the agenda process. FY 2007 · Agenda Workflow Software System CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS CITY SECRETARY Programs FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 -. -- I ---- +-- ----=+..----+--- ---1---=-, -_~~~ I : i I :- ~-_~ .. -. ... - j - -r. .. -. . . - .=f.. ~ -1= -~_ - I I =L=x=.!. -J----=- I . : +- .. m_____..____..__ ! 1--- Personnel 1---- ---- ---- -._---- ---.-- Equipment/Capital .~.<!in~enance Agr~ement__ --t-----+- t~--+m I . I ~ I i ---+----.-----+--------+,.------..----- I =t:=---:--..-r----- $23,535] ~..+--~===~_-T-- _-= $5,5351 ' ~-=Ei--- .....--= -.-- - -- .--==t=' --..-----.- I 1-------- u_..__ ----- -- 1------.. -- .------ Facilities ! --i-- - I I : -------j---- ---- +-~----=---:- -- ~+__-+-m .. -1= I--~--=- I ~i== 1 --- ~- -=t=- ... -1.. ..._--~---.. I 1- --+-~-=---- ..--------= : J -I 1 ...... $0 $0 ..$0 - -- -- -- t--------------- - - -~ ----- Vehicles t----.------...---.-------- t--- -I - I I 1---- f-.. Total $0 $29,070 MEMORANDUM TO: Bill Lindley, City Manager FROM: Tommy Ingram, Chief of Police DATE: June 10, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 · 1 Lieutenant position (to facilitate department reorganization) · 1 position up-grade (officer to supervisor) for Patrol supervision · 1 Public Safety Assistant (multi-service position) · Replace Patrol in-car computers · 2 School Crossing guards · Replace 3 Patrol car radars FY 2007 · Citizens on Patrol (C.O.P.) program · Reserve Officer program . 2 Police Officers · 1 CID/Property/Records Sergeant/supervisor · Replacement of 911 telephone/radio recording system · Patrol car radar units · Replace inkjet printers with laser printers · Network wi-fi hotspot · Replace ballistic vests (body armor) . 1 CID sedan vehicle · Replace 4 Patrol vehicles FY 2008 . 2 Police Officers . 1 Admin/Records clerk . Patrol car radars · Patrol in-car video system w/ infrastructure · Replace ballistic vests (body armor) . 4 Patrol vehicles Page 2 FY 2009 · 2 Police officers · 1 SergeanUsupervisor · Ballistic vests replacement · Patrol vehicles FY 2010 · 2 Police Officers · Replace Patrol in-car computers · Replace mobile & handheld radios · Replace Dispatch 911 computers/consoles · Patrol vehicles CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS POLICE DEPARTMENT FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 Programs -- --_......~"...~._-- ---.....----...-.- -----.-.--..- Citizens on Patrol (C.O.P.) $5,000 1-------- -- _____ ________n__._.__ ~__n___ f---- -- Reserve Officer program $3,500 - --l--~--- 1-------------------- 1--------- ---------- i r-~--- ------ -- ------------- ~---~ -- 1-- ."---"'--"'- ~._._. ~_~._._.___m --- ---.-.. --- 1----- - ---------------------------- ------ -'''-'..''---,-------''-- ----- ------ , 1---- '-.------- ---_._'- . _ . __ ..__________.._____1-....- - ------ I ------- ------_.~ -- -.-..---- --.-.------------+ -- ....'-'---- , -- Personnel =+ 1--- 1 LieutenanUmid-manager position $79,495 ---.___...0........-.--- 1 Public Safety Assistant $41,253 I 1---------- ___"_W__._,""",'_____""'" j--- ---------,---_._--------- 1 Up-grade Officer position to_~~~ryis~ $10,312 --...-- ~ch~_"_I_~~<:>~sing guards $7,200 2 Police Officer positions ---------.----- $98,316 $98,316 $98,316 $98,316 1 SergeanUSupervisor $61,100 1 Admin/Records Clerk $33,800 1 CID & Records/Property Supervisor , $61 , 1 00 -- ----------- ----- Equipment/Capital -- 1 ----------- ~-11-Radio&-teleph(;nE; recording sY~~E?..m_-F~----- 40k-60k I $7,195 $4,000 1---------------- Patrol car radar units $7,195 ~---- --------- Replace inkjet printers w/ la~~....erinters I $4,200 Replace Patrol in-car computers -- - .-- $53,141 $55,000 -, ~~place mobile & handheld radios I iTBD ... . '."--- H.n_"_._. Replace in-car video to digital systems I $60,000 .I --'--- ----- --------- ---- i Server/infrastuct. for digital video storage TBD 1----------- -- - - - Network wi-fi hotspot for PO $2,500 --,------_.---- 1----- - Replace 911/Dispatch computers, etc. TBD .!3eplace officer's ballistic vests $3,200 $3,200 $3,200 --- --- --- 1--------------- .._,---- ---'... --------- Facilities -~._.i"-..--~---. ---- --.-...-----. _.__.._--_.._----------------~-----------_._------~ f---- e-- -- ___" -----.------- ------- - .- --'----- ------ m -,._--- --- - -- -------- -------.--- -- ---------------_._--------_._-~--.----- i I I I ---., ,,----,-~- ._~._.'- " r Vehicles 1-------- -_._.._~-- i _m._..__..__._.__._ 1 sedan for CID $25,000 -"'-".'---" -- i - $100,000 .~------- 4 Patrol sedans $100,000 $100,000 $100,000 _____u_ I ! --------------------- -.--...-....- -,.'-.--- , ____..___n______.._.__.. ~--._--. -'.-----"--- I , ------ --------- ______u_ 1-- : I ' 0"- '.".__'.__'____.___ -1---------1- --- Totall $198,5961 $310,011 $299,316 $262,616 $253,316 MEMORANDUM TO: Bill Lindley, City Manager FROM: Lin Przybyl, Building Services Manager DATE: June 7, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Below is an item description for each of the above stated Budget Adjustment Requests. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . Hire, train, and provide a vehicle and supplies for a Building Maintenance Technician I FY 2007 . Hire a part-time building maintenance worker to assist full-time Building Maintenance Technician I CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Building Services FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 Programs .-~-------_._-_._---------------- ----------------. - -- --.- -- ----.-..----------------------------- - -------- ....- ~----- - - --- ---- .- --- --- --------------- ---------..- n_ ---- ---- m__ ---. --- --- ----.---.- --~- -. ------,.._"- -- -- --- ------.---- -- .----- ---------------- --- --. ...---..-.--.----.--- ----- -_._~ "'__'_'.._._._____n_._ --.. _....~..._....- ---- 0"'_... - -- ___'.n.'_ ---- --.-. ---- _____m -- --- -. - ----------------- ------------------------ -------- - ------------- -.-.- n -.--- n....__ - --------------------:---..---.------- -- ------ ----------------~------ -----I .- --- ...- Personnel - '----..,. --- - Building Maintenance Tech I l____ $39,41 8 --. ---------- Training I $600 .- -..--- -- -..-. '=<!!:.t:!!me bUildJng I!l.~intenance worker , $1 2,251 '______m___ --,.. _.___n --__.0__- , ------------ I f---.--.- ._.._.__._..____n___.__.______.._________ i ---..___'0....__-- f---------------------------- - . ------.----1-- i 1----------------+--------- . -- ------..---.-1'"""--- I f---- -_.,---_.'--.--- I ----- --- Equipment/Capital I --'-"--'- -...-.--.--....-----.-.-.-." ----;;t~- -- Supplies $1 ,000 1_ .__n_ f--' I 1-- ----..-_.--- _._.'____n________ __ - .--.-------r --- ---- f-- -- f---- __0. --- --- ------ -- Facilities ------- -------------------- -"-~ --------.---"" - -- ____~_~______._n .----- ------~_..._--- -- -- ----~-_._-_. --_..-- ---.---- - -..---.---.-.. ~- -----------.-- m t------- i ----------.--.-- ~._------------- I -- . --------- -_._--_.._-~..~~~ ..---I--- i -- Vehicles I ___m _ ___ - .---- ----------------------------- - :----- - .- Building Maintenance Tech I Vehicle I $1 9,478 i i , I ------~----_. I 1 ------ ---- _n ---- - -------------.----------..------ ---------...- , ---- _.__.--.._~-- . ----- I ---.--...- ----I----- .u._... .-.-.--- ---------- ~-_..------ i --------~-_._...- Total $60,496 $12,251 $0 $0 $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Lin Przybyl, Center Manager DATE: June 7,2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Below is an item description for each of the above stated Budget Adjustment Requests. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . No requests will be made as new chair purchase and receipt was provided in this budget year FY 2007 . Replace of ceiling tiles in Assembly Hall and Kitchen FY 2008 . Replacement of VCT in Assembly Hall and Kitchen FY 2009 . Major Repair and Replacement of one HV AC unit FY 2010 . Replacement of Center vehicle - passenger van CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS COLLEYVILLE CENTER Programs FY 2006 --.-.-------- ~~--==---==----~---- _.=-[.. ..- -- ----.-------- ~[ --~ - ..-=$ =-:-:-~-:: I---=- - . -----==r-=- - I -- -- --------- ----- --- --------- ~-_. Personnel ------ 1--- ~- ::--=1- ~_-l I f---- .- 1--- --------------- 1--- Equipment/Capital Replacement ceiling tiles I--~--- --- Recplacement of VCT HV AC Repair/Replacement i i ----- ---------.. - =f-' . ...----- .--- -~.-. - . .....- ...-- ---- - --- n.'_ ___.___ 1---------_. ---- 1--------- -- 1-----.------ 1----- I-- -------.------------...-------~----.----- Facilities I --- ---- --------._-------.._-------~ -~---- 1--------------..----.-- ---. 1---_. 1--------- ..------- 1-----..- 1---------- ---- .------------.- --------- Vehicles 1-____ _ __________ -- - n ----- Replacement of Center passenger van f--- -.---------------------.----'--- ---. 1------- ------.----------.------ .--- --.. I f--.------------------------.--!------ ----~- __._---1- --------~ ----- ---~tart_--$O ---- ---- FY 2007 $22,000 $22,000 FY 2008 $25,000 $25,000 FY 2009 FY 2010 --j--- ----- ------- I -L- ---- --------. .- -+------- : +=-= t-=--=-~= ---..- ------ ----.--- $55,0001 --- .- ---- --~ --------- 1=, --------=~~=.-.. ~.___ ____ .___..___,____________n !! 8,500 i __________ i I r-------.-------- I -- ---r----- ------ --l----- --- i $55,000 $18,500 MEMORANDUM TO: Bill Lindley, City Manager FROM: Chris Pena, Information Systems Department DATE: June 9, 2004 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 · 2003 Server Lic. · Ghost Server · PD TLETS server Replacement * · Fire Department DNS Server · PD Switch Replacement FY 2007 · Switch Replacement · PD (Ether) Replacement · City backup upgrade · Image Server Replacement FY 2008 . Switch Replacement . Finance Server Replacement FY 2009 · Enterprise Server (Combine servers) FY 2010 * * * * * * * * All these Items have a terminal lifespan and are subject to be replaced upon hardware failure... . CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS IS Department FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 Programs 2003 Server License (5) $15,000 Personnel 'Equipment Ghost Server (1) $8,000 Fire DepT DNS Server (1) $8,000 Police Dept. TLETS Server (1) $8,000 Police Dept. Switch Replacement (1) $7,500 Image Server Replacement (1) $6,000 Switch Replacement (8) $20,000 City backup upgrade (1) $6,000 Police Dept. (Ether) Replacement (1) $8,000 Finance. Server Replace (1) $10,000 Switch Replacement (4) $10,000 Enterprise Server (1) $40,000 Facilities Vehicles Total $46,500 $40,000 $20;000 $40,000 $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Jerry Jones, Streets, Drainage, Fleet Superintendent DATE: 7 June 2005 SUBJECT: FY 2006-2010 Drainage Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . Mini Track hoe and skid steer Loader . Hydraulic Excavator (replacement) . % Ton Pickup for the Engineering Inspector FY 2007 . A-Boom Mower (replacement) . Tractor (replacement) . Trim Mower (replacement) FY 2008 . 3 Gang Mower (replacement) FY 2009 . Street Sweeper (replacement) FY 2010 . Two equipment operators (new positions) . % Ton Pickup Truck CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Drainaae Programs Ditch Cleaning and Mainte.~..<!.nce : FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 ~,. -~ f- -.- e----------- :.--~~~== - -~~ _~~I . -- ------=r----~. ;e-rsonne~. - - -='=-=-t-=-= -----.-.-----.------- ... .- 2 Equipment Operators --------.--.---------.- --r------ : ------ ..------ -- -------- ---------.--- I ---+- I I i I - ---~ --.------ $90,482 -.-....---------- ----------- ----.----.. __.__ _n Equipment/Capital Mini Track Hoe and skid steer loader-----r-- $76~OOO --~---~-------- Hydraulic Excavato~ =+. $216,781 ~ Boom Mower -----~_~==_---_=_____, Tractor I .-_._~ Trim Mower -----.-- _~Gang Mower Street Sweepe~.. _____________~ un__ i-n- - - -----------r--------------.__ ! $78,000 ~-= . --- . -- I -----+.----------- - i $155,OOQT-------- - $65,000 $30,000 $3,760 f--..----. --- Facilities -3- ~ __ul- __n__ 1---------- .- --. 1-------- ---- -------------. f- ---------- ~i:~-=-=-=-=--=---==1==- .-_ 1.- ~_ Ton Pickup__ _..1. $20,500 3/4 Ton Pickup ~--_._- -------t --------- ---- $21,500 1---------- f-n------- ______ _. __u __~=====~~_-~~.. . I Total! $313,281 i $98,760 $78,000 $155,000 ----------- -- $111,982 f------- --- MEMORANDUM TO: Bill Lindley, City Manager FROM: Chad Bartee, Engineering Dept DATE: June 9, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . Geographic Information System Coordinator FY 2007 . Benchmark System . Engineering Intern FY 2008 . ArcView Software Upgrade FY 2009 . Wide Format Plotter FY 2010 . Wide Format Scanner . ArcView Software Upgrade CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS ENGINEERING DEPT. FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 Programs ~,,- --- -- ~- -- -- -- ..--- - , .__..~ --- Personnel Geographic Information System Coord. $66,363 .- .. Engineering Intern -- $19,800 ----- I ...--------. -.-. - ------- -- -_.'- Equipmentl~C1pi!al .. -.--- --- _.....u.... -- Benchmark System $35,000 ArcView Software Upgrade $8,000 Wide Format Plotter $15,000 Wide Format Scanner $10,000 ArcView Software Upgrade $8,000 ---- I f--------- - - - - --... I 1-- --- Facilities ~".. -.---- -~..- ... ----,' I --------- -- ------ Vehicles ------- _.-_. -'--'-'-'-"'- Total $66,363 $54,800 $8,000 $15,000 $18,000 MEMORANDUM TO: Bill Lindley, City Manager FROM: Jerry Jones, Street, Drainage, Fleet Superintendent DATE: 07 June 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . 4 Equipment Operators . Asphalt Distributor (replacement) . Pneumatic Roller . Loader . % Ton Pickup truck (replacement) FY 2008 . 185 cfm Air Compressor (replacement) . Concrete Saw (replacement) . 12 Yard Dump Truck (replacement) FY 2009 . % Ton Pickup (replacement) . 1 Ton Crew Cab (replacement) . 5 Ton Flat Bed Truck (replacement) CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS STREETS : FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 Programs i ~-_.._-- I i Aggressive Street Maintenance ---_.._--- --.._~.~- I----~-------- - - --- -_._-----"--_.~-----------_..- -- ._~-~-,.- m 1-___________ ----- - ---~,-_._------------- --------+----- --_....--- --..- 1___ -----.- -- -- --------- -.------.-..--- ----'-' ---- . '..__ '____u__.____ --- -..-. 1-- ------..---..- -- -_.__._---~------- .-.------.'" --....----.--- ------'-------- ------- -------- I -- Personnel I 1--------------- c___ -------:;;t -~--- -~_._---- 4 Equipment Operators . $179,652. I---~----------------- ----- - ----------- m----~--:::.r--------- --- I I ______u_ -------_..-.',._---,-- ---n----------l----------- -- i -_.~-------_.._._._,- -- -- -'.-.- 1 i ----...-----..-.- 1------ n ------ 1------- ------_.. .... - - - ---r---- I 1---- --_.,-_.._._-_._--~-_._---_._._..._- ~____-L-----_____ n_ E_9.lI!Pme_r1_tlS;a p!!.'!.I______- __ i -- - -1--=_=~=- Asphalt Distributor $1 06,000 I--____~n_____________ -- - -----------.---- -- Pneumatic Roller $62,500 -_.._._._---~-------_.- i Loader $1 30,000 -~-_.- ------ 1 85 cfm Air Compressor $20,000 $14,803 -_._------'---,-- Concrete Saw , I --.-. - - -- ! ----,-- .._-----~._~ -~----_._,-,-~. - ----'~---- ~~.m _.,,_..-~----~-----~_..__.. -- ---------~-----~ 1------------ - ----- I --r------------ --- 1-=----------- -------~~-_.._- L-- Facilities I I --~ .- ----~---~---~~.__.__._- . ------~ ! 1------- -_..._---~ - n__ .-. -~--'- ----. _m.~_________+__.__ I I- --.--.----- --..-.- --- .."...---.------ -_._------_..--_.~._-------- 1-- _.,------ - - - -- - ~"'._-----~----.__._._._--~---- -- ----- ---~~~._._-_._-_.,,--- - I I----~----- -------------- ~-_...._- ------ Vehicles ; --- -_._------~--~- $2 'L5OQl_ -.----.--- - 3/4 Ton Pickup $21 ,500 ----_._~------ --- - -- 12 yard Dump Truck I $90,671 --- 1 Ton Crew Cab I $28,500 "-'--"- ---~=------l - --- j $90,671 _._---_._~~---- 5 Ton Flat Bed 1----------- ------------- ---_.--.-------- ---~~-~ .-.--".-.---- -- ---------- --~ ~------ -----T~--$499,65:f~ -- ----------- $0 $125,474 $140,671 $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Jerry Jones, Street, Drainage, Fleet Superintendent DATE: 07 June 2005 SUBJECT: FY 2006-2010 Fleet Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2007 . Tire Change Machine (replacement) FY 2008 . Tire Balancer (replacement) FY 2009 . Coolant Recycler (replacement) . % Ton Pickup Truck (replacement) CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Fleet FY 2006 FY 2007 FY 2008 FY 2009 FY 201 0 Prog rams -- - - --------- ~.--_.-..- --- --- ._._---------'----~ r- ----- ------------- ----,--- --- -....---..--.....-- I ----_.~. , ---'-"-" -- - ----~~_._--------------------_._--_.- ------ --- ---------------------------- - ------ ----- ----_.._.~-------- -- --- --"-- -- I ----- - I - I -- -- -- -----.-- ______________________n______n________ Person nel - - - - -- - - - - -- - - - - - ----------------------- ---"'-'- -- -- ~-- ! -- ---------..---._------ - --'- ___'O'U -- -- --"'- ----,---".. ------ ----- I ------------ , -- ------ ------- '--------- -- i ----------- ----_.~-~._-,._.._-------------------,- - - - -- - ---- -- -- ----- n___ _____ I n --.- ----. .--- ------------- i ---.-.- ------------- Equipment/Capital ----------------------------------------- -- - ---- -----.----.00- -- --- --.------ ---- Tire Change Mach ine , $6, 000 - Tire Balancer _______----L.._______ $3, 000 -------- - -----"--- - ---- --------- Coolant Recycler I $ 1 ,850 ,--.--------'--- -- --- -------------------- -- -------------- -------- ----- - _________n_.__ -- ------- +------------- --- ----- - 1--- ---- ---.----.-.-.--..- ------ --f-- I i ------ --- -- -- ------------------------~---- -1------ ----- --- -------- 1- Facilities r----~------- -------------- --------- ------.---.-------+-- -----~.----------- -'O- 1----- ____n__ I - ------------------------------ I I 1---------------------------------- --,- - _n______=+ ---L-- --- --- --- -- ------------ e-- I -- --._------------- ~---~----- ~n-n--------------------- ________ -------------- - ----- i -- I -- Vehicles --L------ 5001.. == f---- ..-------- ---------- -------------------- $20, 1 /2 Ton Pickup I I--- --- ---- ------------------------t---------- i -- u_ -- --- - -- ----- --------------------------- -- - - - - ------- -----r---- I- i -- 1_______ +-- , i +-----~-- I 1----------- -------------------------------------------- I -.----------.-- "'-- I r-~---t_-------- 1--- I -- ---------~ --- --- -------------------------------It-------- - --~------ ---- Totall $0 $6,000 $3,000 $22,350 $0 MEMORANDUM TO: Bill Lindley, City Manager FROM: Ken Tywater, Utility Superintendent DATE: June 9, 2005 SUBJECT: FY 2006-2010 Budget Adjustment Requests Our current plans include the following items and programs regarding the five-year budget adjustment needs. A spreadsheet is attached to assist in identifying estimated costs for each item. FY 2006 . Water System Security Enhancements . Unit 891 Vehicle Replacement . Removal of Spoils at Service Center . Unit 899 Vehicle Replacement . Plugging and Capping 8 Water Wells FY 2007 . Water System Security Enhancements . Unit 894 Equipment Replacement ( Backhoe) . Unit 812 Vehicle Replacement . Unit 810 Vehicle Replacement . Unit 881 Vehicle Replacement FY 2008 . Water System Security Enhancements . Purchase 7 cubic yard Dump Truck . Unit 884 Vehicle Replacement . Purchase Vacuum Excavator . Unit 809 Equipment Replacement (Backhoe) FY 2009 . Water System Security Enhancements . Hall-Johnson Water Tower Rehab . Unit 813 Equipment Replacement (Mower) . Unit 811 Vehicle Replacement FY 2010 . Water System Security Enhancements . Unit 811 Vehicle Replacement . Unit 887 Vehicle Replacement . Unit 895 Vehicle Replacement CITY OF COLLEYVILLE FY 2006-2010 BUDGET ADJUSTMENT REQUESTS Utility Operations I FY 2006 FY 2007 FY 2008 FY 2009 Programs_______..l____ _ Water System Security I $100,000 $100,000 $100,000 $100,000 . I ---.- Spoil Removal at Ser:yice Center I ___ $65,00q Water Well Removal $75,000 ------- -------- --==-----.-~--=-=-~=-L=~-- ,- n - --------.- , Personnel -. . --..-------+---- - , I ------------.-------- _._-- , , __ ______ __.._______________+ _._--0.-_.,-,----- -----... i ~~J--~~==i== + I -- ----------- I -----.---- ---.- -- I ------------ -----------------....--- Vacuum Excavator :~~~~~~-~=~~~.~=-~=-~-- f-----....------------- -------------- -- ---- - .- 1--..-- Facilities 1------- --- I Hall-Johnson Tank Rehab I 1-----------.-----.- --------- l------------.- ~;;~:~-~-~;~- -=~-~ j= ~-=r~ .+ 1/2 Ton Truck $20,000 $40,000 I---- .---- .9ompact T~l!c::~___ _______ ..___~15,QOO 3/4 Ton Truck I 1 Ton Tru~--- -------- -- --------------1'.- __'n________..__________.._ ____ _______ Crew Truck f--.-.---.-------- --.-- ----- $25,000 ----------.-- 1-. -- -.------- .----.--------- Total! $275,000 I $225,000 $60,000 $60,000 $30,000 $20,000 I $270,000 FY 2010 $100,000 ----- -- - --- ------ .--. -._---- --- - ! --.------- ----------- ---- __ ____u m _.__ __ -- ---------- -- .-- -- ------.- -. -..-.---- .------- $12'000[_;= -+ ----.. I --r--- ..---- t------- $600,000 .----- f-- --- ------ -. -- --- --------- --c----- ------- $20,000 ! L-___. __ ---- --- i +----- .. --- i $35,000 --in-- - ---- ---- ! $35,000 ----1------- $732,0601-$220,600 22 23 24 25 1 2 RESOLUTION R-90-612 3 A RESOLUTION ADOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS PURSUANT TO AUTHORITY GRANTED IN SECTION 3.09B OF THE CITY CHARTER, ESTABLISHING AN EFFECTIVE DATE 4 5 WHEREAS, the City Charter of the Ci ty of Colleyville authorizes the City Council to determine its own rules and order 6 of business; and 7 WHEREAS, the City Council has been elected by the Publ ic to represent all the citizens on their behalf; and 8 reasonable government; Council honor WHEREAS, 9 orderly Council meetings providing and citizen input; foster good the democratic process; and 10 WHEREAS, perspective beyond the of public unlimited discussion and input can project a inconsistent with the majority will and right of the minority regarding matters policy; and 11 12 WHEREAS, Public input and comment was obtained by public hearing prior to the passage hereof: 13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS THAT: SECTION I. 14 15 AUTHORITY 16 Section 3.09B of the Charter of the City of Colleyvill provides that tithe Council shall determine its own rules and order of business... It. Further, Section 2.01 of such Charter provides that the City "may exercise all powers that are now or hereafter may be granted to municipalities by the Constitution or the laws of the State of Texas". In order to provide the framework for the execution of these powers and authority the fOllowing set of rules shall be in effect upon their adoption by the Ci ty Council and until such times as they are amended or new rules adopted in the manner provided for by these rules. 17 18 19 20 21 SECTION II. GENERAL RULES 2.1 Meetings to be Public. Council shall be open to the public. All meetings of the City Page 1 26 Resolution R-90-612 1 2 2.2 Quorum. Four members of the City Council shall 3 constitute a quorum. 4 2.3 Minutes of Meetings. An account of all proceedings of the Council shall be kept by the City Secretary and shall be entered in a book constituting the official record of the City Council. 5 6 2.4 Questions to Contain One Subiect. All questions submitted for a vote shall contain only one subject. If two or more points are involved, any Council member ("member" hereafter) may require a division, if the question reasonably admi ts of a division. Division shall be required only on the affirma ti ve vote of three (3) members. If no division is so requested and approved, or the questions do not reasonably admit of a division, the question shall be submitted as originally framed. 7 8 9 10 11 2.5 City Manager. The City Manager shall attend City Council meetings unless expressly excused. He may recommendations to the City Council and take part in discussions of the Council, but shall have no vote. all make all 12 13 2.6 City Attorney. The City Attorney shall attend all regular meetings of the City Council unless expressly excused and shall upon request give an opinion, either written or oral, on questions of law. The Ci ty Attorney shall act as the City Council's Parliamentarian. 14 15 2.7 City Secretary. The City Secretary shall attend all meetings of the City Council unless expressly excused, and shall keep the official minutes and perform such other duties as may be requested by the Council. 16 17 2.8 Officers and Employees. Any officer or employee of the City, when requested by the Ci ty Manager or the City Council, shall attend any meeting of the City Council. If requested to do SO by the City Manager, such officer or employee may present information relating to matters before the City Council. 18 19 20 Rules of Order. Roberts Rules of Order Revised shall proceedings of the City Council in all cases unless in conflict with these rules. The commonly used identified in Exhibit "A" attached hereto shall be 21 2.9 govern the they are procedures honored. 22 23 2.10 Suspension of Rules. Any provisions of these rules not governed by State law, the City Charter, or City Code may 24 25 Page 2 26 24 25 Resolution R-90-612 1 2 be temporarily suspended by a majority vote of all members present and voting. 3 SECTION III. 4 TYPES OF MEETINGS 5 3.1 Regular Meetings. The City Council shall meet in the City Hall on the first and third Tuesday of each month at 6: 30 p. m. unless otherwise officially established by the Ci ty Council. The call for and conduct of all meetings of the Ci ty Council, both regular and special as provided in Section 3.2 hereof shall be in accordance with Article 6252-17, Vernon's Annotated Civil Statutes, known as the Texas Open Meeting Act. 6 7 B 9 3.2 Special Meetings. Special meetings may be called by the Mayor or any three (3) members. The call for a special meeting shall be documented and filed wi th the City Secretary in written form, except that announcement of a special meeting, during any regular meeting at which all members are present, shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day and the hour of the special meeting, and shall list the subject or subjects to be considered. No special meeting shall be held until at least two (2) hours after the call is issued and the notice thereof is posted. 10 11 12 13 14 3.3 Recessed Meetings. Any meeting of the City Council may be recessed to a later time provided that no recess shall be for a longer period than until the next regularly scheduled City Council meeting. 15 16 3.4 Workshop Meetings. Workshop meetings may be called by the Mayor or any three (3) Council members for the purpose of discussing in depth, investigating or exploring matters of interest to the City, wi thout formal action being taken thereon by the City Council. The time, place, and purpose of such workshop meeting shall be stated in a notice complying with the Texas Open Meeting Act. Such workshop meetings may be held in any appropriate location outside the City Hall upon concurrence by any three (3) members. Such workshop meetings may include, but shall not be limi ted to, meetings with neighboring governmental bodies or agencies, meetings with one of the City's appointed Boards or Committees, meeting with civic organizations or a meeting for members to research, evaluate, explore, investigate or discuss any matter of interest or possible action affecting the City, subject to compliance wi th the provisions of the Texas Open Meeting act. The City Council may establish regular workshop meetings immediately prior to regular Tuesday 17 19 19 20 21 22 23 Page 3 26 Resolution R-90-612 1 2 meetings. No official action shall be taken at any workshop 3 meeting, unless a regular or special meeting is called as provided for in these Rules. 4 SECTION IV. 5 CONDUCT OF MEETINGS 6 Presiding Officer. The Mayor, if present, shall as Chairman at all meetings of the Council. In the of the Mayor, the Mayor Pro Tern shall preside. In the of both Mayor and Mayor Pro Tern, the City Council shall Chairman. 7 4.1 preside absence absence elect a 8 9 4.2 Call to Order. The meetings of the City Council shall be called to order by the Mayor, or in his absence, by the Mayor Pro Tern. In the absence of both Mayor and Mayor Pro Tern, the meeting shall be called to order by the City Secretary. 10 11 4.3 Preservation of Order. order and decorum, prevent clash of of members 1 motives to occur and the question under discussion. The Chairman shall preserve personalities or the impugning confine members in debate to 12 13 4.4 Points of Order. The Chairman shall determine all points of order, subject to the right of any member to appeal to the City Council. If any appeal is taken, the question shall be "Shall the decision of the Chairman be sustained?" 14 15 4.5 Questions to be Stated. The Chairman shall state all questions submitted for a vote and announce the result. 16 4.6 Substitution for Chairman. The Chairman may call the Mayor Pro Tern, or in his absence, any other member to take his place in the chair, such substitutions not to continue beyond adjournment. 17 18 SECTION V. 19 AGENDA 20 5.1 Preparation of Agenda. 21 A. The order of business of each meeting shall be as contained in the City Council agenda prepared by the City Manager. The agenda shall be a listing by topic of subjects to be considered by the City Council, and, in the case of regular meetings, shall be delivered to members of the City Council each Friday preceding the Tuesday 22 23 24 Page 4 25 26 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Resolution R-90-612 1 2 3 evening meeting to which it pertains. 4 B. Any mEmber desiring to present a subject Council consideration shall advise the City office of the fact not later than 4:30 p.m. preceding regular City Council meetings. 5 for City Secretary's on Wednesday 6 C. Items Omitted from Agenda. Any item not appearing on the agenda shall not be taken up for discussion as a matter of Council business during a regular meeting unle~s it is of an Errergency nature and comes to the City's attention too late to ap!'ear on the agEmda. Such spc:'cial, urgent or emergenc:)o- issues shal 1 be posted i1' compliance wi th the Texa s Open Meeting Act and the City Charter and may be addE.~d as a supplen:ental item to the regular' agenda. 7 8 9 D. Any member of the City staff desiring to have an item placed on the agenda shall submit the samE' to the City Manager's office for approval. The City Manager may establish procedures for submission of routine items without his approval. E. In arranging the agenda, the City Manager shall consider those items affecting the largest number of citizens likely to attend and shall recognize the need to serve citizens in attendance as soon as possible. To facilitate this concern the following guidelines shall be used for the preparation of the agenda, with the provision that the agenda arrangement may be modified from time to time where practical considerations indicate. During any meeting of the City Council, the order of the agenda may, by majority will, be rearranged as need or desired to accomplish the meeting's purpose. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Approval of Minutes of previous meeting(s) 5. Announcements, Proclamation, Presentations 6. Consent Items 7. Public Hearings 8. Action Items (generally, old business first, new business second) 9. Reports of Advisory Boards and Commissions Page 5 10 11 12 13 15 16 17 18 19 20 21 22 23 24 25 Resolution R-90-612 1 2 3 10. Items from Council not Requiring Action 11. Staff Reports 12. City Comments/Presentation Regarding Items not on Agenda 13. General Resolution Approving Council Action not otherwise Approved by Specific Ordinance or Resolution 14. Adjournment 4 5 6 7 8 F. The City Manager shall provide the City Council with a written analysis of and recommendation of items to be acted on by the City Council at its meetings. These communications shall be generally referred to as agenda packets. The agenda packets for all regular meetings shall be completed by the staff on Friday preceding the regular meetings and shall be delivered to members each Friday preceding the Tuesday regular meeting to which it pertains, unless an emergency condition makes it necessary to deliver the communication on a subsequent day. 9 14 G. The City Secretary shall issue to the pertinent members of the news media a copy of the agenda in advance of the Tuesday regular meetings with due consideration being given to the desire of the Council for notice and such pUblic news media of Council meetings on or before the day before the scheduled meeting. The City Secretary shall post notices of all Council meetings in order to afford compliance with the Texas Open Meeting Act. 5.2 Consent Agenda. In preparing the agenda, the City Manager shall give consideration to the number and degree of complexi ty of items to be considered by the City Council for the purpose of conserving the Council's time in meetings. Items which are anticipated to be routine and require Ii ttle or no consideration by the Council shall be designated by an asterisk, and shall be considered as a part of the "Consent Agenda". Prior to taking up the Consent Agenda, the Mayor shall determine if there are any items thereon which should be removed from the Consent Agenda for discussion. Any Council member may, upon request, remove any item from the Consent Agenda for discussion and individual action. Thereafter, all remaining Consent Agenda items may be acted upon by a single motion approving the Consent Agenda. 5.3 Oral Presentations bv City Manager. Matters requiring the Council's attention or action which may have developed since Page 6 26 Resolution R-90-612 1 2 3 the deadline for delivery of the agenda packets may, upon approval of the City Council, and after satisfying the requirements of the Open Meetings Act, be presented orally by the City Manager. 4 5.4 City Presentations. 5 Presentation by citizens must be confined to the subject immediately before the assembly and any questions will be directed to the Chair. No person shall speak more than the time limits provided herein on any subject. That privilege shall not be accorded unless there is an exception supported by two-thirds (2/3) of the Council. The Chair shall not be obligated to recognize a speaker for a second comment on a subject until all others have spoken and there is unused time available. 6 7 8 9 10 A. Any person desiring to present a subject fo Ci ty Council consideration shall advise the City Manager I s office of the fact not later than 4: 30 p.m., on Tuesday preceding the meeting at which he wishes to have the subject to be considered. Said person shall make himself available for a conference wi th the Ci ty Manager at the Manager's request at some time prior to said Council meeting. 11 12 13 B. At the end of the each agenda any person who has not been listed on the agenda as provided under 5.4 A above, but who desires to speak at a Council meeting will be recognized by the Mayor and allowed to speak provided said person completes a form furnished inquiring as to name, address and topic prior to commencement of the meeting. (Summary of procedures and rules for speaking to be printed on the back of the form for anyone to speak, except applicants on public hearing items.) 14 15 16 17 18 C. Presentation by citizens shall be limited to a time period of not more than five (5) minutes wi th two (2) additional minutes to wrap up at the option of the Chairman or the Council for each speaker. Any time spent by City Council members will not be counted against the citizen's time allotment. 19 20 21 D. These rules shall not apply to anyone appearing at a public hearing in response to official notice. 22 5.5 Citizen Participation at Meetings. 23 A. Citizens wishing to speak any matter not encompassed in Section in connection with 5.4 above, including 24 Page 7 25 26 Resolution R-90-612 1 2 but not limited to, resolutions, shall be the consideration of deli vers to the City as to name, address completed such a form the agenda shall not be public hearings on ordinances and allowed to speak provided prior to the item said person completes and Secretary a form furnished inquiring and topic. A person who has not prior to discussing of the i tern on allowed to speak. 3 4 5 6 B. To maintain decorum the presiding recognize persons who have completed forms desire to address the Council. officer shall indicating a 7 C. As a general rule, ci tizens may not participate in discussions of the Council except when recognized by the presiding officer and during citizen presentations, public hearings and as otherwise provided for in these rules. 8 9 10 SECTION VI. 11 DECORUM AND DEBATE 12 6.1 When a measure is presented for consideration t to the Council, the presiding officer shall recognize the appropriate Councilmember to present the case. When two or more members wish to speak, the presiding officer shall name the member who is to speak first. No member to the Council shall interrupt another while speaking except to make a point of order or to make a point of personal privilege. No Councilmember shall speak more than five (5) minutes on any amendment to the question except as further provided in this section. 13 14 15 16 6.2 No member shall speak more than the time limits provided herein on any subject or amendment, and such member may use his/her time in any combination, in separate speech or comments totaling the number of minutes permitted. The Mayor shall not be obligated to recognize any Councilmember for a second comment on the subject or amendment until every Councilmember wishing to speak has been allowed a first comment. Councilmembers shall also have the right to yield a portion of time to another member. 17 18 19 20 21 6.3 Any member deciding to speak more than ten (10) minutes on any question or more than five (5) minutes on any amendment to the questions shall be accorded the privilege unless there is an objection supported by two-thirds (2/3) of the Council. No member shall be permitted to interrupt while another member is speaking. 22 23 24 Page 8 25 26 16 17 18 19 20 21 22 23 24 25 26 Resolution R-90-612 1 2 6.4 Questions to the Council with request for an immediate 3 answer from representing prohibited. applicants and persons or zoning cases shall be speakers applicants except the on platting 4 Council members questions to speakers should be to specific indi viduals and the Chair should explain to those individuals beforehand that they may come to the podium and answer if they choose to; but, they cannot offer additional unsolicited input or engage in question and answer sessions with Council members. 5 6 7 6.5 Right of Floor. Any member desiring to speak shall be recognized by the Chairman, and shall confine his remarks to the subject under discussion or to be discussed. No member shall be allowed to speak more than once on anyone subject until every member wishing to speak shall have spoken. 8 9 10 6.6 No Councilmember shall be permitted to indulge in personalities, use language personally offensive, impugn motives of members, charge deliberate misrepresentation, or use language tending to hold a member of the City Council, the public or City staff up to contempt. 11 12 6.7 Likewise, the Presiding Officer shall not permit unrecognized speaker's comments or allow a member of the audience to indulge in personalities, use language tending to hold a member of the City Council, the public or City staff up to contempt. 13 14 15 6.8 I f a member is speaking or otherwise transgressing the rules of the Council, the presiding officer shall or any Councilmember may call him/her to order in which case he/she shall immediately be quiet unless permitted to explain. The Council shall, if appealed to, decide the case without debate. If the decisions is in favor of the member called to order, he/she shall be at liberty to proceed, but not otherwise, and if the case occurs he/she shall be liable to censure or such punishment as the Council deem proper consistent with City Ordinances and Charter. 6.9 Any member of the public who shall disrupt the Council proceedings or disregard the Presiding Officer shall first be warned of such offense and be requested that they refrain from disrupting the proceedings and/or disregarding the instructions of the Chair. Any member of the public failing to honor the first warning for the Chair for order, shall receive a second and final warning prior to expulsion and/or citation for disturbing a public meeting pursuant to Section 42.05 of the Texas Penal Code, Disrupting Meeting or Procession (a Class "B" Misdemeanor). Page 9 II Resolution R-90-612 1 2 Where the Chair fails to maintain order and decorum, the Councilmembers may compel the Chair to enforce this provision following due parliamentary procedure which affirms such compulsion by a majority vote of the Councilmembers. 3 4 SECTION VII. 5 PROCEDURES FOR COUNCIL APPOINTMENTS 6 The following procedures are for making apPointments to cornroittees and commissions established by ordinance. Appointments to ad hoc committees and task forces established by resolution should not necessarily be bound by the same procedures, but may be done in a manner appropriate to the si tuation as deemed proper by the City Council and Mayor. Council shall set the quorum for a committee. The Council shall vote whether the committee selection will be handled by the rules of procedures or by slate. 7 8 9 10 7.1 Announce the position(s) to be filled. In the announcement define the duties of the posi tion(s), define the term of the position and request that applications be formally submitted to the City Council by a specific deadline. The deadline should be at least one month prior to the appointment date of the position to be filled. This announcement should be made at least one month prior to the deadline for submission of applications and should be placed in the local newspaper, posted at City Hall and placed in the COlleyville Communicator (if timely). 11 12 13 14 15 7.2 At the first City Council meeting after deadline for application submission, invite the candidates for interviews with the Council which may be in Executive Session. 16 7.3 The candidates will be selected to fill the open 17 posi tions no later than the second Council meeting after the deadline for application submission in the following manner: 18 A. If more than one position is to be filled, handle the appointment for each position individually in the order selected by the Mayor as follows: 19 20 B. For the first position, the Mayor should request a verbal nomination from each Councilmember individually, and then make one verbal nomination himself. A maximum of one nomination may be made by each Councilmember or the Mayor. A Councilmember or the Mayor may elect not make a nomination if previous nominations are acceptable. 21 22 23 C. to make After each Councilmember has a nomination or defer to make had an opportunity a nomination, the 24 25 Page 10 26 Resolution R-90-612 1 2 Mayor will take a each Councilmember the Councilmember consideration. vote on the slate of nominees by asking to state the name of the nominee that votes to appoint to the posi tion under 3 4 5 D. The nominee receiving the majority of the votes is declared the winner and will be appointed to fill the vacant position. In the event of a tie, the nominees involved in the tie are considered the new slate of nominees and the vote is taken again in the same manner. In the event of the second tie, the Mayor will cast the deciding vote. 6 7 8 E. for the next are filled. Go back to step b) and repeat the process position to be filled until all positions 9 10 SECTION VIII. 11 REPEAL 12 This Resolution repeals previous Rules and Procedure and becomes effective after the meeting adopting Resolution R-90-612. 13 -5 to ~ on this the 17th day of July, 14 Passed by a vote of 1990. 15 CITY OF COLLEYVILLE 16 17 18 ~ATT~ST' ~~ - . . ' '/ t.~ -1/4&,,---__ LaVada Johnson City Secretary 19 20 21 L/DD/5 22 23 24 25 Page 11 26 EXHIUlT A. HL:SOLUTIUlt j( - ff- 3;7 UASIC CllAln OF MUllOHS RECON- IHTER- SECO,.O OEUA TE A/1EHI) VOTE S I U[I< IlUl'lS PRIVILEGED MOTlONS(high privHl:ge IllOtions) Fix a till.e to which to adjourn................ Adjourn. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Recess. . . . . .. " . . . . . .. . . .. . . . .. . . . .. . .. . . . ... . Raisc a question of privill:gc................. Call for o,'ders of till: (lay.................... (Takes a 2/3 /Il!giAtiv-: vote to preVllnt rlltul'/I) SUBSIDIARY MOTIONS(olssistin!j 1II0tio/ls) Lay of the tiable.............................. Previous question (close debate).............. LiRli t or extend (lell.. te.. . ... .. . .. .. . .. .. . .. .. . Postpone to a set tiuli: (definite)............. (To make Speciill Ord!:r 213 VOtll) Cunni t (re fer to a COIIIU1ttl!e)................. Aull!nd........................................ . Postpone indefinitc:ly......................... MAIN (or Principal] MOTION OR RESOLUTION Note: The above lIlotions hold the rank indicated with the main IIlution lowest in rilnk. RESTORATORY MOTIONS (lIhlin ntotions) Recons i de I' (till: vo tl! ) . . . . . . . .. . . . . .. . . . .. . .. . . Rest i nd (relJcoll).............................. Rat i fy(approvl:) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Take f"UIII the table........................... S S S S s ,. .. s S S f: .. s s ," .. s o o I) o D- O o A ^ H '" '" Ch. Ch. M 2/3 2/3 A '" A M A-a- M '" A A R I. S. I.S. R- It It R It It-a H I.P. 2/3- I{-n H It-n M i.- I..... "LP." indicates may interrupt a proceeding and usually a speaker with consent (*) indicates there are one or more exceptions but these can be considered minor as basically the rule indicated applies. (--) indicates a -lIno"under that 'particular heading. "Ch." Chair decides or rules Any Councilmember may call for the question on any issue. and upon seconding by another Councilmember. the issue shall immediately be put to vote. This shall be done by the member calling for the previous question. Passage of the motion to address the previous question shall terminate debate an the motion. amendment or amend motion, and the matter shall be acted on inunediately. The Counci 1 may agree to 1 imit debate on any business before it. That agreement may be formalized by a majority vote of the Council. The presiding officer shall not entertain any dilatory motions. SPECIAL Ml\IN MOTIOUS By- Laws (i1mcnding or r~ vis i n!l ) . . . . . . . . . . . . . . . . S 0 A 213 fl-n I\CC~pt i n9 or ,HJOjJ t i"9 n:pol"ts of couiIIi t tellS. . . 5 U A M I( INCIDENTAL MOTIONS(incidc/1tal to the pt:lld i lit) question) DI:Illi1.nds or Requests (decided by the ChiliI') Point of Ord~r.............. . . . . . . . . . . . . . . . . . . Ch. I.P. Parliamentary Inqui ry......................... Ch. I.P. Mi see llanl:ous IlIforlll~tilln or RC4ucstS..... .... Ch. I.P. Divisions of As selllb 1 j. . . . . . . . . . . . . . . . . . . . . . . . . Ch. 1.1'. Ui thdraw il Motioll (1I)' IllUtion S. M. It-n) . . . . . . . . . Ch. I .1'. Question Quorulll.. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . Ch. 1. ~. OBJECTIONS Objection to General Consent.. . . . . . . . . .. . . . . . . S M R-n I.P. Object to Consideril.tion of a Ques ti on. . .. . . . . . 213 K-II I.P. · Appeal dl:cisioll of the eh" i r. . . . . . . . . . . . . . . . . . S lJ* H K I.P. R~ildifl9 PapIH's-Objl:C t to. . .. .... . ... . . .. .. . . . . S H It-n I." . EXPEDITERS Suspend Ru les. . . . . . . .. . . . . . . . . . . . . . . . . . . . . . .. . S 213 I.P. Choose Method of Voting....................... S A H 1.1'. Close NOlllinations or Polls.................... S A 213 I.P. Reopen Nominations or Po 11 s. . . . . . . . . . . . . . . . . . . S A H R-n I.P. Division of Question or Motion................ S A H 1.P. Consideratioll by P"ra!lraph-Serlittilll........... S '" K-n l.P. (Chair lIIay suggest) Filling blanks............................... . --* '" R-n I.P. LEGEND: "S" "0" "A" "Aa" uMII "If' indicates it second is required indicates debatable indiciltc:s illllendable unLler Amend indiciltes only two i.llIlClldllll.?nts clIn be pl:lldillg at one till~. (Majority or "2/3" i/ldiciltt!s vot~ rf.:quirl.:cJ th~t votl: 011 IllOtiun "ldY be rl:colIsidl:n~u -- if followl:d by an "n" only IItlljlltivf.: vote illld if by i1n "a" only the ilt"firllllltiv~ votl:. inuiCil.ttls IHay interrupt iI spi:i1kcr "l.S." 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 RESOLUTION R-91-654 A RESOLUTION AMENDING RESOLUTION R-91-612 WHICH ADOPTED RULES OF PROCEDURE FOR COUNCIL MEETINGS PURSUANT TO AUTHORITY GRANTED IN SECTION 3.09D OF THE CITY CHARTER, ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council has determined it is in their best interest to amend the Rules of Procedures for Council meetings; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS THAT: Sec. 1. THAT Section III. 3.1 Reaular Meetinqs be amended to read as follows: The City Council shall meet in the City Hall on the first and third Tuesday of each month at 6:15 p.m. unless otherwise officially established by the Council. The Council shall take a vote at 12:00 a.m. on whether or not to continue a meeting for additional time if further items are on the agenda and have not been considered. The call for and conduct of all meetings of the City Council, both regular and special as provided in Section 3.2 hereof shall be in accordance with Article 6252-17, Vernon's Annotated civil statues, known as the Texas open Meeting Act. THAT Section V. 5.1.B. be amended to read as follows: B. Any member desiring to present a subject for City council consideration shall advise the City Secretary's Office of the fact not later than 4:30 p. m. on Wednesday preceding regular ci ty Council meetings. Subject matter will be accompanied by a summary regarding the purpose for the inclusion of this subject on the agenda in addition to supporting comments regarding said subject. 1 2 3 4 5 6 7 8 9 10 Sec. 2. Sec. 2. THAT Section V. S.l.E. Pre~aration of Aqenda be amended to reflect the change in the order of the agenda items as follows: 1. Call to Order (6:15 p.m.) 2. Invocation 3. Pledge of Allegiance 4. Approval of Minutes of previous meeting(s) 5. Executive Session and/or Work Session (6:30 - 7:30 p.m.) 6. correspondence 7. Miscellaneous Reports of Meetings Attended by the Council and City Officials 8. Announcements, Proclamations, Presentations 9. Consent Items 10. Public Hearings RESOLUTION R-91-654 Page 2 1 2 11. Action Items 12. Staff Reports 13. Reports of Advisory Boards and Commissions (to Include Monthly Status Reports on all Project/Development Committees currently operating in writing) 14. city Manager's Report and Budget Report 15. Citizen Comments/Presentation regarding items HQI on the agenda 16. Miscellaneous Items by the Council 17. Resolution Approving Council Action not otherwise Approved 18. Adjournment 3 4 5 6 7 Sec. 3. THAT the amendments to Resolution R-90-612 becomes effective after the meeting adopting Resolution R-91-564. 8 9 Passed by a vote of 1991. ~1 to 0 on this the 22nd day of January, 10 CITY OF COLLEYVILLE 11 ~~ CHRIS HAWKINS Mayor 12 13 A'l'TEST: . __--(/~ ~/j~~,~ LaVada Johnson City Secretary 14 15 16 17 18 19 20 21 22 23 24 25 26 RESOLUTION R-99-1508 A RESOLUTION ESTABLISHING CITY COUNCIL COMMITMENT TO THE SPIRIT AND LETTER OF THE LAW CONCERNING THE TEXAS OPEN MEETINGS ACT WHEREAS. the Colleyville City Council regularly meets in executive session from which the public is excluded, as specifically authorized and defined under the Texas Open Meetings Act; and I I WHEREAS. I II I. ; I WHEREAS. \1 i I I I I I I I I the Texas Open Meetings Act and/or the Open Records Act do not, as a general matter, give any individual a "special right of access" to information concerning that individual if the information is not otherwise public information; and matters discussed in executive session are confidential and the selected disclosure of such confidential matters at an inappropriate time could be detrimental to the City and its citizens; and WHEREAS. the City Council desires to protect the interest of the City and its citizens and to facilitate the discussion in executive sessions necessary to conduct the City's business: NOW THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE. TEXAS: Sec. 1. I I \ I Sec. 2. I i I I I I II II II I I i THAT all matters discussed in executive session, as authorized by the Texas Open Meetings Act, may be deemed confidential and, by law, participants authorized to attend executive sessions are not required to make public disclosure concerning the matters discussed in executive session. THAT it shall be the policy of the Colleyville City Council, that individual Council members, and others 'lNho are authorized to attend executive sessions, shall not make selective disclosure of confidential matters, where the disclosure of the information has not been released to the general public and/or where such disclosure provides an unfair advantage to the recipient or would be detrimental to the City and its citizens. I' I I , j I I AND IT IS SO RESOLVED. Resolution R-99-1508 Page 2 of 2 Pas~id by a vote.pf 4 ayes, / nays, and tJ abstentions on this the /8-1Jt day of /YI1l V , 1999. .. / ATTEST: JJ~ ~RMC' CMC City Secretary CITY OF COLLEYVILLE 5d Mayor I I I ! i II i I i I I I I I i I I I I I ! I I I II I I I I ! I I, i II RESOLUTION R-OO-1647 A RESOLUTION AMENDING THE DAYS OF THE FIRST REGULAR COUNCIL MEETINGS IN AUGUST AND NOVEMBER WHEREAS, regular City Council meetings are held on the first and third Tuesdays of each month; and WHEREAS, the annual National Night Out is held on the first Tuesday in August and the Council desires to participate in this event; and WHEREAS, elections are held annually in City Hall on the first Tuesday following the first Monday of each November; and WHEREAS, historically, the Council has changed their first regular meeting in November to accommodate the use of City Hall for the annual elections. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1: THAT the change in the first regular City Council meeting in August to the first Wednesday to accommodate the National Night Out events, is hereby approved. Sec. 2: THAT the change in the first regular City Council meeting in November to the first Wednesday to accommodate the use of City Hall for annual elections, is hereby approved. AND IT IS SO RESOLVED. passt\ by a vote of ,-t:; ayes, of 0. ~ ' 2000. o nays, and 2,",0 o abstentions on the ", day ATTEST: tJ~ ~TRMC' CMC City Secretary CITY OF COLLEYVILLE DO~~ Mayor MEMORANDUM Office of City Manager TO: FROM: SUBJECT: DATE: Mayor and City Council Bill Lindley 2005 Work Initiatives Update June 10, 2005 Each year the City Council determines the work plan for me to achieve. The various goals and objectives serve as a guide for my staff to work towards for the ensuing year. Following the adoption of the work plan, each individual department develops an individualized work plan based on the list of main issues. The 2005 work initiatives were identified during the June 2004 planning retreat and approved several months later. The delay in its adoption was a result of the City Council's discussion on additional items to include with the work plan. This resulted in staff not being able to immediately begin work on the various items at the start of the regular fiscal year. It is recommended that for future work plans, the City Council identify not more then ten initiatives to provide a better focus for me to direct staff. In light of this though, I am pleased to report that the vast majority of items have been either completed or well underway with significant progress being made. The various goals and tasks contained in the work plan are routinely reviewed by me with the management team. As part of the ongoing review process, I also provided a mid year report to the City Council at your March 16, 2005 special worksession. In addition to the various initiatives provided in the work plan, during the course of the year there were other work efforts requiring management attention. Considerable focus and attention was provided in the recruitment and selection of the Police Chief. In the course of selecting the Chief, I developed a comprehensive public and employee participation program. Following a national search, Chief Ingram was selected for the position. Coming on the heels of the Police Chief selection was a need to select a new Assistant City Manager. While not as publicly focused, considerable involvement was gained from the City Council and employees culminating with the selection of the Paul Frederiksen as the ACM. Another area of management work efforts was the award to Keith Fisher, Public Works Director, for his professional engineering license. This license has been a personal, professional and organizational goal for several years. Keith was able to obtain the license through a more complicated and cumbersome process of submitting a petition and statement of qualifications versus taking the state exam. Recognizing a need to provide a more immediate and direct response to the citizens during public emergencies, we implemented the use of technology for direct telephone calls. The system allows public safety staff to make calls to all the residences in Colleyville in less then fifteen minutes. Being geographically based, emergency personnel can predetermine the calling area down to specific house locations and have it also time delayed ballooning to additional areas. The public response to the program has been very supportive with significant regional media attention to Colleyville's use of emerging technology and attention to customer service. The year continues the strong financial management tradition with the City in our receiving "clean" Comprehensive Annual Financial Report. I am particularly proud of our internal focus on sound fiscal accountability in light of area cities dealings. Similarly, once again the City was able to obtain national recognition for both the audit and budget. The work efforts by Terry Leake, Finance Director, are unparalleled with our peer cities. In addition to this, we received notice that the City's AA+ bond rating, gained three years ago, was continued. This is a significant hallmark when a comparison of other Texas cities having this rating has populations over 100,000. Three years ago when debt was sold for the City Hall and Library, Terry and I embarked on a concerted effort for the City to have the credit rating upgraded in recognition for credit ratings deserving of our solid financials. A continued core focus in development of the city has been with pursuing quality retail developments. The planned announcement of an additional 100,000 square feet of retail space for Town Center has been a major work component of work this year. The recent announcement of HSM Urban Partners joining the Village development will continue our solid retail development in the city. This, along with other economic development work efforts helped pave the way for the TIF District to witness a preliminary $159,790,506 increase in valuation since 1999. While the valuation number is subject to appeals, this solid growth is five years ahead of the planned property valuation level for the District. This year's work plan contained a number of items identified by the City Council, significantly up from prior years. While recognizing that some items would not be complete, the City Council encouraged me to focus on as many as possible. Needless to say we have been extremely busy in meeting the City Council challenge. The following is a status report of the 2004-2005 work plan approved earlier this year. city Of ilcg Texas COLLEYVILLE VIS I ON STATEMENT We, the citizens of Colleyville, are dedicated to preserving and enhancing strong family and community values, gracious suburban living, natural beauty and historical settings. We will foster and manage commercial and residential growth consistent with our city's resources, infrastructure and services. We will work in partnership with our school system to provide the best possible education and training for our following generations. We will promote effective and efficient city management and elected leadership. We are committed to the attraction and retention of a professional city workforce by making the City of Colleyville the "employer of choice" in Northeast Tarrant County. We will provide safe, uncongested, visually pleasing roadways and attractive landscaped residential and commercial environments. We will balance development with parks and open space accessible to all citizens. We will provide our citizens with a safe community free of pollution, crime and drugs. We recognize that this vision statement is the ideal on which our community is shaping its future. Therefore, we the citizens of Colleyville pledge ourselves to a program of goal-oriented actions and decision making, for the betterment of Colleyville. city Of llC9 MANAGEMENT VISION STATEMENT Leadership that ensures quality public service based on Honesty, Dependability, Integrity, Consistency, Respectfulness and Fairness. CORE VALUES @] Promote communication and openness @] Foster empowerment of employees @] Promote proactive planning and vision @] Create an environment of fairness and reasonableness @] Celebrate customer service and initiative @] Require accountability The Athenian Pledge We will never bring disgrace to this city, by any act of dishonesty or cowardice, nor ever desert our comrades; we will fight for the ideals and sacred things of the city, both alone and with many; we will revere and obey the city laws, and do our best to incite a like respect and reverence to others; we will strive unceasingly to quicken the public's sense of civic duty; that thus in all these ways, we may transmit this city, greater, better, and more beautiful than it was transmitted to us. city Of Texas 2004 - 2005 Work Initiatives GOAL ONE - Make Colleyville more prosperous through economic development effort. Tasks: . Prepare an incentive policy supporting existing and attracting new businesses. . Develop a branding campaign for the city. . Develop a marketing and image program for the city. . Host an annual business appreciation event. . Prepare a study evaluating the development process to enhance customer service efficiency. . Develop customer service brochures. . Update contractor information material. . Conduct periodic Developer/Homebuilder Workshops. . Continue work efforts with "Project Colleyville" by focusing on identifying potential retail prospects and opportunities. . Establish an economic development plan designed to attain the retail sales tax growth defined in a five year Financial Plan. Highlight all factors that must be managed, especially an analysis of commercial land requirements that can be used as guidelines by the City Council for zoning decisions. . Master Plan for commercial areas in the City to include planning requirements that will ensure consistency of development with adjacent tracts. . Define standards for developers pertaining to gated subdivisions, higher density developments, and commercial developments. . Provide quantifiable updates on economic development activities. . Provide continued enforcement of sign code regulations along SH26. . Pursue increasing taxable sales tax base by 15%. GOAL TWO - Enhance Colleyville's roads and streets. Tasks: . Prepare a study to evaluate opportunities to enhance access to residential-commercial development sites with focus on street maintenance or construction of new roads (including cost-benefits and funding alternatives) as identified in the Thoroughfare Plan. . Prepare a study reviewing construction schedules for ways to expedite intersection construction. . Continue funding efforts to meeting a sustainable budget by funding $500,000 for street maintenance for the 2005 expense plan. . Recommend to the City Council for approval a Five Year Capital Improvement Plan for roads that contain projects that can be done on and associated with funding recommendations. . Recommend to the City Council for approval a Five Year Capital Improvement Plan for roads that contain projects that can be done on and associated with funding recommendations. . Ensure all roads when improved; meet the standards defined in the Land Development Code. . Evaluate all road improvements and new roads to include sidewalks to be constructed at the time and not escrowed for future construction. GOAL THREE - Address needed infrastructure through a Capital Improvement Plan. Tasks: . Pursue purchasing land for a new Central Fire Station. . Pursue modifying the TIF to include Fire Station land. . Evaluate opportunities to purchase park land. . Recommend to the City Council for approval a Five-Year Capital Improvement Plan for water, sewer and drainage, which contains projects that can be done, timelines and associate funding recommendations. . Pursue constructing the McPherson Park Trail to connect to trails through the new subdivision and trail on McDonwell School Road. GOAL FOUR - Make Colleyville a model city. Tasks: . Review the City Charter for possible modifications. . Establish a Sunset Committee evaluating the Land Development Code with a focus on "do we need the rule, is it a good rule and how to communicate the rule". . Continue work with updating to the City Master Plan. . Continue work with finalize the Capital Improvement Program and tentatively schedule an election for February 2005. GOAL FIVE - Continue development of a Sustainable Budget. Tasks: . Prepare a Five year General Fund Financial Plan that includes revenue requirements and sources. GOAL SIX - Continue to be an "Employer of Choice." Tasks: . Review the compensation and benefits program to retain and attract quality employees. . Identify opportunities to enhance and advance employee knowledge base through training. . Evaluate equipment and use of technology to enhance employee performance. . Evaluate programs with a focus to reduce employee turnover. city Of ilcg Texas 2004 - 2005 Work Initiatives Update June 17,2005 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts. TASK: Prepare an incentive policy supporting existing and attracting new businesses I STATUS: Completed UPDATE: Staff reviewed area cities for a benchmarking of competitive incentive agreements for comparison. A draft policy was prepared and presented to the City Council for discussion in December. Following modifications by the City Council, an incentive policy was adopted in January by the City Council. Staff has had a series of discussions with a retail developer for possible incentive enhancements for a significant retail anchor. As provided in the incentive policy, any agreement must be approved by the City Council. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Develop a branding campaign for the city. I STATUS: In process UPDATE: A branding process was outlined in a memo and was presented to City Council. Staff contacted two consultants to develop a timeline and budget. The costs quoted to do a branding exercise ranged from $10,000 to $25,000. With the City's limited resources, staff discussed that the City Council consider a logo and tagline contest from Colleyville students or citizens. Entries could be judged by a City Council appointed group. This might be an efficient way to build community consensus and a cost effective way to develop the City's image for the future. Council suggested that staff convene a citizen committee with marketing expertise to assist in developing the program. Staff is reviewing "best practices" from other cities with similar citizen programs to model. A suggestion was made that this effort be coordinated with the 50th anniversary celebration. SCHEDULED ACTION: Action a. City Council Workshop b. Develop branding strategy c. City Council appoint Committee d. Committee present report Complete by 02/01/05 08/01/05 09/06/05 02/15/06 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Develop a marketing and image program for the city. I STATUS: In process UPDATE: There are three groups to whom Colleyville should be marketed, City residents, regional residents, and developers/retail tenants. The marketing campaign to City residents has begun with the restaurant and dining guide mailed to each address in the City. Staff will develop a more inclusive shopping guide for a future mailing. Staff has been in discussions with several retailers to develop a joint marketing campaign to promote Colleyville as a shopping destination. Marketing the City to potential developers and tenants began in earnest with the Buxton Community ID project. Staff works closely with commercial real estate agents to promote the City. The national and regional shopping center conventions provide an excellent venue from which to promote the City's potential sites. SCHEDULED ACTION: Action a. Restaurant and dining guide mailed b. ICSC National Convention c. "Shop Colleyville" campaign d. Shopping Guide mailing Complete bv 04/14/2005 OS/25/2005 11/01/2005 11/01/2005 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Host an annual business appreciation event. I STATUS: In process UPDATE: An appreciation breakfast is scheduled for June 15, 2005 at the Colleyville Center. Invitations were sent out May 17. Promotion with the area media was done this past May. SCHEDULED ACTION: Action a. Plan luncheon b. Print and send invitations c. Luncheon Complete bv 02/05/05 05/17/05 06/15/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Prepare a study evaluating the development process to enhance customer service efficiency. I STATUS: Completed UPDATE: Staff has developed a customer service survey instrument to gather information on a regular basis from homebuilders and contractors who obtain building permits through the Building Permit Office. The information collected will be used to help improve efficiency and to modify internal review procedures, which may improve the building permit review and approval process. Staff has completed the survey instrument on 01/14/05. Building Permit staff began distribution of the customer survey questionnaires to all homebuilders and to randomly select other permit-holders on 02/07/05. A quarterly report covering the first three months of 2005 has been prepared and forwarded to the City Manager on April 1, 2005. The next quarterly report for the months of April through June, 2005 will be available July 5, 2005. The customer survey was expanded to include applicants who submitted rezoning requests and subdivision plats during 2004. A survey report was completed on May 1, 2005. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Develop customer service brochures. I STATUS: Completed UPDATE: Staff will develop customer service brochures to provide information about platting, zoning, neighborhood enhancement, city hall and other helpful numbers, garage sale sign information, a resident guide for new residents to the community and welcome brochures for the Planning and Zoning Commission and Zoning Board of Adjustment meetings. At the same time, staff will evaluate and update current brochures. Staff has already completed the preparation of several brochures. These brochures provide information about the following: (1.) Platting Process; (2.) Zoning process; (3.) Welcome brochures and sign in sheets for the meetings of the Planning and Zoning Commission and Zoning Board of Adjustment; (4.) Neighborhood enhancement; (5.) Colleyville City Hall and other helpful numbers. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Update contractor information material. I STATUS: Completed I UPDATE: Staff will review existing documents furnished to homebuilders, contractors and citizens to inform them of local building requirements. Upon the review of these documents, staff will complete updates based on recent changes to applicable building codes and to address concerns often raised during the building construction process. Staff obtained contractor packets from area communities on 02/08/05. These are currently under review for incorporating updates to Colleyville contractor packets. The use of the city web-site is an important source for obtaining information about permitting and zoning requirements. Citizens frequently contact staff requesting specific development information. Staff has reviewed the number of materials currently on the city web-site and determined where additional information can be placed and updated any outdated materials. Staff has revised these documents and uploaded them to the City's website. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Conduct periodic Developer/Homebuilder Workshops. I STATUS: Ongoing UPDATE: To provide a forum for developers and homebuilders to obtain information regarding permitting requirements and inspection procedures, staff will hold semi-annual workshops. These workshops also provide opportunity for staff to receive feedback from those developers and contractors involved in the construction business in Colleyville and enables staff to enhance operational efficiencies and improve customer service. The first forum was held on December 16, 2004 and was attended very well. There were no areas identified by the attendees as issues needing correction. Comments though were very favorable with the style-structure of the forum and appreciated. Staff is working on organizing the labels and documents for the second Developer/Homebuilder Workshop invitations to be mailed the week of June 13, 2005. SCHEDULED ACTION: Action a. Hold one winter workshop b. Send notices to attendees c. Hold one summer workshop Complete bv 12/16/04 06/20/05 07/01/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Continue work efforts with "Project Colleyville" by focusing on identifying potential retail prospects and opportunities. I STATUS: Ongoing I UPDATE: The Buxton Report is finished and the pursuit packages have been sent out that will be used to market perspective retailers. Staff is working with the developers of several redevelopment sites (Chevron Station, Pecan Village, etc.) to assist with development opportunities. The Buxton Report likely played a pivotal roll in securing a key anchor tenant for the third phase of Town Center. Sales tax receipts for the year are averaging 16% while budgeted for only a 5% growth. Staff attended the national ICSC show May 20-25, 2005. Appointments were made with developers and retailers. In addition to these work efforts, staff has worked closely with the Town Center and Village developers with specific retail prospects. In addition to this, staff is working with the Village developer in their having HSM Urban Partners join their development efforts which the Buxton Report has been used. Recognizing the importance of supporting existing retailers, staff is working with the Dallas Baptist University to develop free small business seminars. The program will be offered to only local businesses providing information on marketing, inventory control, personnel, etc. SCHEDULED ACTION: Action a. b. c. d. e. f. Receive and evaluate pursuit packages Send packages to retailers Follow up on packages Set up appointments for ICSC ICSC Contact viable prospects Complete bv 12/15/04 02/10/05 03/01/05 03/05/05 OS/20/05 Ongoing 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Establish an economic development plan designed to attain the retail sales tax growth defined in a five year Financial Plan. Highlight all factors that must be managed, especially an analysis of commercial land requirements that can be used as guidelines by the City Council for zoning decisions. I STATUS: Completed UPDATE: Staff attended a one day course on strategic economic development planning through the Texas Leadership Institute on March 29. Staff prepared a draft strategic plan of action and that was provided to the City Council. The development of the strategic plan provides a general direction for promoting commercial development in the city. Staff prepared a draft strategic plan of action and that was provided to the City Council. The Planning and Zoning Commission is scheduled to review zoning requirements for the CC2 and CC3 zoning categories this year. The retail growth anticipated by the finance department is 5% annually for 2005 - 2006 and 4% for 2007 - 2009 due to the reconstruction of SH26. The current budget forecast anticipates a 16% increase in sales tax receipts for the fiscal year. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Master Plan for commercial areas in the City to include planning requirements that will ensure consistency of development with adjacent tracts. I STATUS: In process I UPDATE: The Planning and Zoning Commission has embarked on a series of workshops, which include a discussion and review of the zoning regulations contained in the Land Development Code. For example, in 1996, the commercial zoning districts were divided into three district categories, CC1, CC2 and CC3. A review of these districts is in order to see if the regulations are producing compatible developments along State Highway 26. SCHEDULED ACTION: Action a. Hold P & Z workshop b. Finalize report c. Present to City Council Complete bv 06/01/05 07/01/05 09/16/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Define standards for developers pertaining to gated subdivisions, higher density developments, and commercial developments. I STATUS: In process I UPDATE: The Planning and Zoning Commission evaluated the PUD regulations, particularly as they relate to open space requirements and higher density residential developments. A review of the gated development regulations has recently been completed and proposed amendments to the PUD regulations are forthcoming to the City Council later this year. Staff submitted gated development revisions to the City Council on 02/01/05 during pre-council session. The revisions were also heard at the 02/15/05 and 03/02/05 City Council meetings and approved by Ordinance 0-05-1513. Staff has held Planning and Zoning workshops on 01/20/05 and 02/21/05 to review PUD regulations. A draft revision was prepared and discussed at the Planning and Zoning Workshop on March 7, 2005. The PUD regulations were presented to the City Council on June 7 and scheduled for final consideration at the June 21,2005 meeting. SCHEDULED ACTION: Action a. Submit gated development revisions b. Review PUD regulations c. Submit PUD amendments to City Council Complete by 02/01/05 02/01/05 06/07/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyvil/e more prosperous through economic development efforts TASK: Provide quantifiable updates on economic development activities. I STATUS: Ongoing I UPDATE: Generally the reports are provided on a monthly basis but in no case past the quarterly reporting standard. The Economic Development Manager reports include both prospective contacts with potential retail-commercial developers and significant activities including platting and issuance of permits. In addition to these activities the Economic Development Manager also provides regular updates on related City Council Work Initiatives SCHEDULED ACTION: Action a. Quarterly report to City Council Complete by 10//04 01/05 04/05 07/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Provide continued enforcement of sign code regulations along SH26. I STATUS: Ongoing I UPDATE: Staff has been assigned to regularly monitor possible sign violations along the retail corridor. Offending sign owners have been advised of infractions for compliance with violations being corrected. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Pursue increasing taxable sales tax base by 15%. I STATUS: Ongoing UPDATE: Sales tax receipts for the fiscal year are averaging 16% increase for year to date comparisons. This level of increase is very competitive with comparable cities in the area. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Prepare a study to evaluate opportunities to enhance access to residential-commercial development sites with focus on street maintenance or construction of new roads (including cost-benefits and funding alternatives) as identified in the Thoroughfare Plan. I STATUS: On going I UPDATE: The City Council allocated $445,000 for street maintenance in the FY 2005 Budget. The City Council has awarded $315,000 for street overlay. In partnership with Tarrant County and support provided by Commissioner Whitely, the City has realized a value of approximately $600,000 in actual street overlay improvements. Streets selected are main thoroughfares which aid retail shopping. The City Council approved a three way partnership for the improvement of the intersection at McDonwell School Road at Precinct Line Road. This project is currently under construction and is scheduled for completion in July 2005. The improvements will facilitate retail development at the intersection. As part of the work efforts for McDonwell School Road, staff is developing an overlay plan which will facilitate retail shopping. This project is under design and will be complete by September 2005. The Planning and Zoning Commission reviewed the Thoroughfare Plan for modifications with approval by the City Council in April 2005. Staff is also discussing with several developers to partner with the construction of Church Street from Pleasant Run Road to SH26. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Prepare a study reviewing construction schedules for ways to expedite intersection construction. I STATUS: Completed UPDATE: McDonwell School Road & Precinct Line Road Intersection . Met with consultants on a bi-weekly basis to discuss design related issues. . Set a "hard" deadline for bidding and construction of the project. . Provided the consultant information on a "1 day max" turn- around. . Reviewed the construction sequencing plans early on and eliminated one phase of construction by modifying other phases saving approximately thirty days of construction. Glade & Heritage Intersection . City staff is continuing to have monthly meetings with the consultant to ensure the design timeline is met. . Staff has expedited the property appraisals contract through the City Council approval process. . Staff has sent clear and accurate information to property owners regarding the purchase of ROW. . Staff has kept all residents and HOA groups up to date on the design and construction process through neighborhood public meetings. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Continue funding efforts to meeting a sustainable budget by funding $500,000 for street maintenance for the 2005 expense plan. I STATUS: Completed I UPDATE: As part of the FY 2005 Budget, the City Council increased funding for street maintenance to $445,000. In October, the City Council awarded $165,000 and in February the City Council awarded an additional $150,000. In partnership with Tarrant County and support provided by Commissioner Whitely, the City has realized a value of approximately $600,000 in actual street overlay improvements. Streets selected are main thoroughfares which aid retail shopping. Staff has completed a street list for the FY 2005-2006 budget year. We will also be investigating grants, city cooperative agreements, Tarrant County Bond opportunities, and other alternative funding options to extend the street maintenance budget during the coming fiscal year. In addition to these work efforts, staff has met with Tarrant County on their performing residential street overlay to maximize local funding availability. The County is supportive of the request and will work with staff for the 2005-2006 year based on scheduling opportunities. Funding will be charged at 100% SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Recommend to the City Council for approval a Five Year Capital Improvement Plan for roads that contain projects that can be done on and associated with funding recommendations. I STATUS: In process I UPDATE: The City Council finalized development of a CIP in the fall of 2005. Subsequently a bond election was held in February for voter consideration of various projects. Staff is finalizing cost and funding estimates for several possible street improvements. As part of the 2005 - 2006 Budget, a summary of all funded CIP projects will be included for consideration by the City Council. As part of this discussion, a presentation will be provided also for intersection projects available for funding from available Street Impact Fees/Perimeter Street Fees. SCHEDULED ACTION: Action a. Identify bond election CIP b. Conduct bond election c. Amend CIP projects d. Present draft CIP projects e. City Council approve CIP Complete bv 01/01/05 02/07/05 07/01/05 0813/05 09/21/05 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Ensure all roads when improved; meet the standards defined in the Land Development Code. I STATUS: On going I UPDATE: Other than the annual overlay projects, all new street construction meets standards set forth in the Land Development Code. The current projects under design or construction (John McCain/SH26, Glade/Heritage and McDonwell School/Precinct) were designed to City standards. The projects also have associate trails included as a construction component. All projects constructed by developers meet or exceed City standards. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyvi//e's roads and streets TASK: Evaluate all road improvements and new roads to include sidewalks to be constructed at the time and not escrowed for future construction. I STATUS: On going UPDATE: Construction of Regan Park Road included a five foot sidewalk. Construction of the ground storage tank will include the extension of the sidewalk to the park. McDonwell School Road improvements included both a five foot sidewalk and a ten foot trail along various portions of improvements. The Glade Road intersection improvement plans will provide for a ten foot trail as part of the construction improvements. Parallel to this ongoing work, staff is updating the Colleyville Pathways Plan. The update is focused on trail planning. The draft report is scheduled to be presented to the Colleyville Sidewalk and Trail Committee in early July. It is anticipated that the final draft will be presented to the City Council in September. By having staff prepare the update, the City was able to realize a $30,000 savings by not having to retain a planning consultant. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Pursue purchasing land for a new Central Fire Station. I STATUS: In process UPDATE: It is anticipated that a property site for a fire station will be secured within the next several months. In the interim, staff solicited proposals for an architect. The City Council will select an architect in June. Staff is also evaluating the possibility of proposing the City Council retain a construction manager-at-risk firm to help oversee and manage associated construction costs. Along with the work efforts in planning for the fire station facility, staff developed bid specifications for purchase of the outdoor warning sirens. Bid award was scheduled for June, 2005 with installation to be complete by August, 2005. SCHEDULED ACTION: Action a. Identify possible sites b. Acquire property c. Retain architect Complete bv 02/07/05 To be determined 06/07/05 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Pursue modifying the TIF to include Fire Station land. I STATUS: To be determined UPDATE: Pending selection of property for a fire station, staff will initiate review and modification of the TIF District as needed, in order to incorporate the property for consideration by the TIF Board and City Council. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Evaluate opportunities to purchase park land. I STATUS: Ongoing UPDATE: Over the last several months staff has reviewed all existing available land in the City that is larger than 10 acres with associated identification of TAD appraisals for the identified land parcels. This report was presented to the Parks and Recreation Advisory Board on May 2, 2005. The Board has asked for additional information from staff to be presented at their July 11, 2005 meeting. The Board will be forwarding their recommendation to City Council. Along with these efforts, staff has discussed with the City Council two sites for possible parkland acquisition with no action to date. Staff has presented to the CEDC and City Council an opportunity to issue debt for land acquisition. City Council consideration is scheduled for June 7, 2005. SCHEDULED ACTION: Action a. Staff identify possible sites b. Parks Board review sites c. City Council briefing Complete bv 04/01/05 06/11/05 10/19/05 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Recommend to the City Council for approval a Five-Year Capital Improvement Plan for water, sewer and drainage, which contains projects that can be done, timelines and associate funding recommendations. I STATUS: Completed I UPDATE: Staff assembled various projects with funding sources for project selection by the City Council. Several identified projects were submitted to the voters for funding approval by the City Council in a recent bond election. A five year CIP will be finalized for adoption as part of the FY 2005 - 2006 Budget. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Pursue constructing the McPherson Park Trail to connect to trails through the new subdivision and trail on McDonwell School Road. I STATUS: In Process I UPDATE: The City Council approved funding and a construction contract for the McDonwell School Road trail. Construction is anticipated to be complete by early summer. Staff is working on the topo survey for McPherson Park Trail which will be followed by trail design, bidding project and City Council bid approval. SCHEDULED ACTION: Action a. Development of project budget b. City Council direction to proceed c. Bid approval by City Council d. Construction complete Complete bv 02/01/05 03/16/05 07/19/05 10/01/05 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Review the City Charter for possible modifications. I STATUS: Completed I UPDATE: The City Council appointed a citizen advisory committee in October charged with the responsibility to review and make recommendations for possible modifications. In February, the Committee presented their findings and the City Council held worksessions for further discussion. A special election was called for May 7, 2005 for the citizens to consider the various proposed modifications. With passage of each of the propositions, staff is in the process of printing a new City Charter. Publication is expected to be complete by September, 2005. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Establish a Sunset Committee evaluating the Land Development Code with a focus on "do we need the rule, is it a good rule and how to communicate the rule". I STATUS: Ongoing UPDATE: The Planning and Zoning Commission reviewed regulations for gated communities with a report being provided to the City Council in February, 2005. The City Council amended the regulations for gated communities in March, 2005. In addition to this review, the Commission also reviewed regulations for PUD zoning. A series of recommended changes were presented to the City Council for consideration. The PUD zoning changes are scheduled for City Council consideration for June, 2005. The Commission is planning a review of the tree ordinance and platting requirements during the summer months. It is anticipated that these recommendations will be provided to the City Council in early fall. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Continue work with updating to the City Master Plan. I STATUS: In process UPDATE: There are several areas in the community that were identified during the development of the 2004 Master Plan as having zoning designations that conflicted with the actual development that existed on the ground. For example, Fox Meadow Addition is zoned for Duplex development, but all of the homes in the subdivision are single-family detached dwellings. Bridlewood Addition, Lakewood Estates Addition and parts of Saddlebrook Addition have similar conflicts between the designated zoning classification and the actual development. The Planning and Zoning Commission has scheduled a workshop to discuss a strategy for addressing these zoning situations. The Commission completed a preliminary review of the zoning map at the February 21, 2005 workshop. Staff is in the process of contacting the homeowner associations to determine issues for revising the zoning map for these properties. Staff is scheduling a workshop for the Commission for mid-June to discuss possible action on this item. SCHEDULED ACTION: Action a. P & Z review b. Public hearings c. City Council review d. City Council approval Complete bv 06/01/05 07/01/05 08/16/05 10/06/05 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Continue work with finalize the Capital Improvement Program and tentatively schedule an election for February 2005. I STATUS: Completed I UPDATE: The City Council selected various public improvements as part of the development of the CIP. Projects included facilities, roads, sidewalks, parks and landscaping. An election was called and held in February, 2005. Staff is proceeding with the proposition that included the fire station and outdoor warning sirens. Architectural services and purchase of the sirens is scheduled for City Council consideration in June, 2005. The sell of associated debt is scheduled for early 2006. With the failure of the bond proposition for funding of a senior center, staff identified an opportunity to finance the program with CEDC funding. The City Council considered the opportunity at its June 7, 2005 meeting. Staff is proceeding with direction by the City Council for the McPherson Park trail with funding provided by other funding sources. Also, sidewalk construction for Pleasant Run Road is being provided by offsetting reimbursement by the Village developer. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FIVE Sustainable Budget TASK: Prepare a Five year General Fund Financial Plan that includes revenue requirements and sources. I STATUS: In process UPDATE: Staff presented a preliminary five-year plan for City Council discussion in March, 2005. A final document will be incorporated for approval with the FY 2005 - 2006 Budget. The budget forecast will include sustainable budget funding needs including: computer replacement, vehicle replacement, street maintenance and building maintenance. The report will also provide text reviewing various issues confronting the City in the coming years. SCHEDULED ACTION: Action a. Preliminary review by Council b. Final presentation c. City Council approval Complete bv 03/16/05 09/20/05 10/04/05 2004 - 2005 Work Initiatives GOAL SIX Continue to be '~n Employer of Choice" TASK: Review the compensation and benefits program to retain and attract quality employees. I STATUS: In process I UPDATE: As part of the 2005 - 2006 Budget development, staff will recommend adjustments to the overall compensation program as part of the 2006 budget planning worksessions. A component of these discussions will be attention to developing a compensation study to evaluate, among other things, salary compression and market analysis for employee positions. SCHEDULED ACTION: Action a. City Council presentation b. City Council approval Complete by 06/17/05 09/17/05 2004 - 2005 Work Initiatives GOAL SIX Continue to be '~n Employer of Choice" TASK: Identify opportunities to enhance and advance employee knowledge base through training. I STATUS: On going I UPDATE: Staff has initiated a "Succession Plan" to identify employees who are likely to retire within the next five to ten years. Skill sets and working knowledge will be reviewed for these positions to ensure that remaining employees receive training opportunities for advancement. In addition to this planning effort, department heads will be evaluating ongoing training opportunities to ensure that funding is allocated for training needs for the development of the Succession Plan. Associated with this goal is the development of a web based customer response management (CRM) program. By going to the website, a citizen provides basic information and a description of the issue. This information is sent to the appropriate department and personnel for action and response. The structure of CRM provides that pre-determined response timelines are established with reporting status to both the citizen and management. One of the features that we are looking to develop is also an ability of the City Council to monitor and track requests as well. Staff estimates the program going live October, 2005. Staff is evaluating a complete update to the City website. While users appreciate the information provided, the structure and format of the site makes it difficult for citizens to find and use the available information. This will be a major focus in our work efforts. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL SIX Continue to be '~n Employer of Choice" TASK: Evaluate equipment and use of technology to enhance employee performance. I STATUS: Ongoing UPDATE: The Fire Department is proposing contracting for a third party service for ambulance billing to allow better entry of medical information for billing purposes. In addition to the software, the company manages ambulance billing for a city. This feature will allow existing staff to better focus on other operational needs. Preliminary review indicates the program will fund itself and potentially increase ambulance revenues by approximately $85,000. The Police Department is evaluating programming to enhance our alarm permitting. The program will allow direct billing and management of payments by either a contractor or the City utility department. Preliminary review indicates the program will fund itself and potentially increase alarm permitting revenues by approximately $50,000. Engineering design software was acquired with the recent hiring of an engineer with Public Works. It is anticipated that a substantial part of salary costs will be absorbed by the employee being able to do small design projects. Funding in the 2005 Budget provided for the acquisition of a breath intoxilyzer which reduces the travel time to other cities for testing of suspected violations. It is anticipated that the cost for the equipment will be paid off by reduced out of service costs in two years. The purchase of asphalt truck in this years budget has dramatically enhanced the quality and turn around of Public Works staff completing street repairs. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL SIX Continue to be '~n Employer of Choice" TASK: Evaluate programs with a focus to reduce employee turnover. I STATUS: On going UPDATE: The Human Resource Department is projecting that employee turnover for the current fiscal year will be approximately 10%. In conjunction with the Succession Plan initiative, focus is being provided for ways that enhanced training to possibly avoid employees being otherwise released from the City. Staff is surveying cities where employees indicate leaving for higher compensation to determine any possible clustering of competition cities and market base for compensation. Related to this initiative, an employee committee is reviewing all facets of the City compensation and benefits program to our market cities. An employee driven health awareness campaign was initiated this year. The program offers support and information for varied health concerns. A unique aspect of the program is its web based format allowing individual customization of information. In March, a wellness challenge was "kicked off' among various departmental employee groups, which has gained considerable excitement. SCHEDULED ACTION: CITY OF COLLEYVILLE GENERAL FUND BUDGET ANALYSIS FY05 AMENDED FY05 YTD FY05 ANNUAL FY05 FY06 DEPT DEPARTMENT BUDGET1 (5/31/05) PROJECTION VARIANCE REQUEST CMO 623,091 382,839 624,568 (1,475) 620,051 Building Inspection 301,988 172,291 272,831 29,156 307,545 Economic Development 152,835 102,713 151,967 869 158,512 CSO 308,531 203,047 302,372 6,157 310,242 Finance 470,258 298,843 465,310 4,946 483,211 Legal 70,000 50,879 80,879 (10,879) 103,323 Library 475,470 276,383 456,850 18,622 484,322 Engineering 461,279 264,503 446,216 15,063 501,25' Community Development 282,684 169,848 265,073 17,611 287,429 Fire 3,017,388 2,044,127 3,033,306 (15,918) 3,061,334 Police 3,135,076 2,085,122 3,176,327 (41,250) 3,123,456 Parks Maintenance 1,313,213 707,445 1,220,496 92,718 1,272,391 Streets and Drainage 1,786,026 978,710 1,770,984 15,041 1,448,877 Recreation 287,648 166,612 287,920 (271) 312,335 Communications 145,222 112,431 144,744 477 151,232 Colleyville Center 345,334 196,033 318,798 26,536 353,503 Municipal Court 237,688 130,060 209,870 27,818 237,571 Fleet Maintenance 181,246 114,030 176,651 4,597 183,573 Compensation Adjustment 256,158 0 256,158 0 0 Building Services 232,680 105,788 187,348 45,332 257,778 Information Services 165,518 82,489 132,671 32,846 185,722 Capital Equip Reserve 45,740 0 45,740 0 145,000 Total 14,295,071 8,644,192 14,027,079 267,992 13,998,6613 Amended Budget $ 14,295,071 Annual Projection 14,027,079 Expenditures Variance $ 267,992 Adopted Revenues $ 13,920,458 Projected Revenues 14,745,853 Revenues Variance $ 825,395 Projected Operating Budget Balance2 $ 793,387 NOTES: 1 The Approved Budget was $13,920,071. The Amended Budget includes total budget adjustments of $375,000: Parks Maintenance - $45,000 for Colleyville History Book; Streets and Drainage - $330,000 for burying of power lines 2 Balance includes City Council approved funding of $300,000 for Tara subdivision drainage work (0-05-1527) 3 Adjusting for the FY05 budget adjustments and 4% COLA, the FY06 Dept Request Total is $68,590 higher than the FY05 Budget. Council Budget Worksession 6/10/20059:55 AM FY 2006 REVENUE ESTIMATE FY 05 FY05 FY06 BUDGET RE-ESTIMATE BUDGET GENERAL FUND AD VALOREM TAXES 5101-CURRENT TAXES 7,280,321 7,280,321 7,421,960 5102-DELlNQUENT TAXES 60,000 68,000 62,000 5103-PENAL TY & INTEREST 38,000 43,000 45,000 -------------------------- --------------------------- --~------------_....-- TOTAL AD VALOREM TAXES 7,378,321 7,391,321 7,528,960 FRANCHISE TAXES 5201-TXU ELECTRIC 5202-TRI-COUNTY ELECTRIC 5203-TXU GAS 5204-S0UTHWESTERN BELL 5205-VERIZON/OTHERS 5206-GARBAGE/RECYCLlNG 5207-CABLE TV 780,000 775,974 788,081 65,000 69,654 76,000 175,000 235,814 200,000 107,165 106,250 107,165 60,000 60,000 60,600 88,000 97,000 99,000 119,500 130,000 133,000 TOTAL FRANCHISE TAXES 1,394,665 1,474,692 1,463,846 SALES TAX 5301-1% SALES TAX 5302-MIXED BEVERAGE TAX 1,695,600 50,000 1,889,864 48,500 1,908,763 50,000 TOTAL SALES TAX 1,745,600 1,938,364 1,958,763 LICENSES & PERMITS 5411-BUILDING 5412-PLUMBING 5414-ELECTRICAL 5416-CITY LICENSE 5417-BUILDING PLAN REVIEW FEE 5418-NEW BUSINESS 5419-ANIMAL 5420-SIGN PERMITS 5421-FENCE PERMITS 5423-FIRE PERMIT FEES 705,186 852,434 801,848 112,923 145,060 145,919 71,628 89,036 81,591 47,551 57,206 51,454 160,000 150,887 139,184 2,900 3,494 2,900 3,120 2,200 1,850 7,000 7,464 6,298 5,400 6,973 6,466 7,500 9,300 7,500 TOTAL LICENSES & PERMITS 1,123,208 1,324,054 1,245,010 FINES 5611-FINES 5612-FINES-ALARMS 5630-L1BRARY FINES 510,000 7,500 8,500 470,000 1,200 14,000 610,000 75,000 14,000 TOTAL FINES 526,000 485,200 699,000 FY 2006 REVENUE ESTIMATE FY05 FY05 FY06 BUDGET RE-ESTIMATE BUDGET CHARGES FOR SERVICES 5511-PLANNING AND ZONING 14,000 10,678 11,059 5512-PLAT FEE 13,500 14,000 15,000 5514-BOARD OF ADJUSTMENT 1,500 1,500 1,500 5711-SALE OF MATERIAL 2,000 2,500 2,000 5712-WEED MOWING 3,500 2,000 2,200 5718-ANIMAL IMPOUNDMENT FEE 2,889 3,500 2,889 5721-AMBULANCE 95,214 108,000 108,000 5722-RECREA TION PROGRAM 124,895 124,895 134,695 5811-ENGINEERING & INSPECTION 80,000 80,000 75,000 5812-CHGS & REIMBURSEMENTS 9,000 5,500 6,000 5845-LOT DRAINAGE INSP FEE 21,250 29,150 28,625 5855-FIELD USE CHARGE 20,000 21,760 21,760 5873-COLLEYVILLE CENTER FEES 175,000 180,000 183,000 5874-NON-RESIDENT FEE 23,000 18,530 18,530 5875-L1BRARY BLGD RENTAL 300 300 300 --~------------------------ --------------------------- --------------------------- TOTAL CHARGES FOR SERVICE 586,048 602,313 610,558 INTERGOVERNMENTAL REVENUE 5828-DARE OFFICER REIMB 5830-"COPS FAST" GRANT 73,872 o 73,872 o 77,565 o TOTAL INTERGOVERNMENTAL REVENUE 73,872 73,872 77,565 MISCELLANEOUS REVENUE 5714-SALE OF SURPLUS PROPERTY 5716-INTEREST INCOME 5719-MISCELLANEOUS 5832-ANTENNA LEASE 5866-CELEBRA TE CV CONT 5790-USE OF FUND BALANCE 10,000 0 10,000 170,000 192,000 250,000 33,000 46,000 28,000 49,000 69,950 55,000 11,000 8,950 0 344,744 674,744 0 TOTAL MISC REVENUE 617,744 991,644 343,000 TRANSFERS IN 5872-T-FER FROM UTILITY FD 5873-T-FER FROM CAPITAL PROJECTS 475,000 o 464,393 o 485,000 o --------------------------- --------------------------- --------------------------- TOTAL TRANSFERS IN 475,000 464,393 485,000 TOTAL GENERAL FUND REVENUES 13,920,458 14,745,853 14,411,702