HomeMy WebLinkAboutCity Council-Agenda Packets-5/12/2015
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, May 12, 2015 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Update and discussion on the SH26/Colleyville Boulevard Reconstruction
Project
PC-2 Mid-year budget presentation
PC-3 Presentation of the Quarterly Performance Management Report
PC-4 Presentation of the quarterly investment report for the quarter ended
March 31, 2015
PC-5 Discussion of the May 12, 2015, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.071 - Legal - Consultation with attorney regarding litigation -
City of Colleyville Page 1
City Council Agenda May 12, 2015
Village Monticello Partners, LTD. v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Reverend Cameron Veazey, Colleyville Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. RECEPTION FOR OUTGOING CITY COUNCIL
3. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3873
4. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of Colleyville's featured business - Milwaukee Joe's
Gourmet Ice Cream - Mike and Donna Perry, Owners, The Village at
Colleyville, 33 Main Street, Suite 100 - Mayor David Kelly and
Economic Development Director Marty Wieder
Proclamation in recognition of National Police Week, May 10-16, 2015
- Mayor David Kelly and Police Chief Mike Holder
Proclamation in recognition of National Public Works Week, May 17-
City of Colleyville Page 2
City Council Agenda May 12, 2015
23, 2015 - Mayor David Kelly and Public Works Director Bob Lowry
5. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3874
5a Approval of the minutes of the regular City Council meeting of May 5,
2015
5b Approval of the Agreement for Professional Services and Employment
of the City Manager
5c Appointment of a Contracting Party Representative and Alternate
Contracting Party Representative to represent the City of Colleyville at
the Trinity River Authority's Tarrant County Water Supply Project
Customer City meetings
5d Appointment of a Contracting Party Representative and Alternate
Contracting Party Representative to the Advisory Committee of the
Trinity River Authority's Central Regional Wastewater System
5e Approval of the use of Voluntary Park Funds for the purchase and
installation of benches and trash receptacles at Sparger Park
5f Authorization to operate the splash pad at McPherson Park with lower
flow nozzles, on the previously established dates, days, and times in
the summer of 2015
6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-15-1951
Consideration of a Special Use Permit for an accessory building on Lot
3R1, Block 1, of the Pleasant Oaks Estates Addition, located at 601
Shelton Drive, Case ZC15-002
6b Ordinance O-15-1952
Consideration of an amendment to the PUD-C-Planned Unit
Development Commercial zoning requirements on Abstract 1154, of
the R. H. McEwing Survey located at 8092 Precinct Line Road, Case
ZC15-005
6c Ordinance O-15-1953
Consideration of a Special Use Permit for an accessory building on Lot
12, Block 4, of the Ashmore Addition, located at 2705 Highgrove
Court, Case ZC15-006
6d Ordinance O-15-1954
Consideration of an amendment to the Special Use Permit
City of Colleyville Page 3
City Council Agenda May 12, 2015
requirements on Lot 1R1, Block 2, of the Village Park Addition located
at 4701 Colleyville Boulevard, Case ZC15-007
6e Ordinance O-15-1955
Approval of a boundary adjustment between the City of Euless and
the City of Colleyville
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. REPORTS
Monthly Financial Report - April 2015
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 12,
2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3875
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 8,
2015 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 05/12/2015
Type Pre Council
Department Public Works
Title
Update and discussion on the SH26/Colleyville Boulevard Reconstruction Project
Strategy Map Connection
B2- Proactively seek process improvements and sustainable solutions
F2- Invest to provide and maintain high quality public assets
Explanation
Staff will provide an update on the SH26/Colleyville Boulevard Reconstruction Project.
The purpose of this presentation and discussion is to:
• Update the City Council on the status of the SH26 Reconstruction Projects
– Phase I (Northern City Limit to John McCain Road)
– Phase II (John McCain Road to Brown Trail Road)
• Receive direction from the City Council in order to provide guidance to
TxDOT and the design engineer, TNP, Inc. on the following items:
– Installation of bollards along the parkway for the limits of the retaining
wall
– Removal of the originally proposed mow strips in the medians
The presentation was not available at the time publication of the agenda briefing. The
presentation slides will be provided to the City Council prior to the City Council meeting
on Tuesday night.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 05/12/2015
Type Pre Council
Department Finance
Title
Mid-year budget presentation
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
F1- Protect and preserve the City’s top financial ratings
F4- Adhere to the City’s financial and budgetary policies
Explanation
General Fund Revenue Overview
The City has received $17,134,612 in General Fund revenue as of March 31, 2015.
This represents an increase of 6.55% as compared to the second quarter of Fiscal Year
2014. The nature of this increase is primarily due to the additional amount received
in ad valorem taxes, franchise and sales taxes, fines, and charges for service. The
following paragraphs summarize in greater detail the General Fund revenues by
category, and contain information about year-end revenue projections.
Ad Valorem Tax: Through March 31, 2015, the City has collected just over 97% of
current ad valorem taxes due, and collections are slightly behind those received for the
same time period last year. Currently, it appears the projection of collecting 99.5% of
the tax roll will be achieved by September 30, 2015. Delinquent tax collections are
behind Fiscal Year 2014 collections, however, this is due to collecting 99.67% of the
roll last fiscal year, which exceeded expectations for collections on delinquent
accounts.
Franchise Tax: The annual electric franchise payments received from Oncor Electric
and Tri-County Electric both exceeded the budgeted amounts by $43,390 and $21,855,
respectively. The annual payment received by Atmos Gas in March also exceeded the
budgeted amount by $144,640 due to higher customer usage. Revenues from cable
fees exceeded the budgeted amount due to the growth in cable based internet use.
With the decrease in the number of land phone lines, revenues received from AT&T
franchise fees was down 7.17%. Revenues from refuse collections are expected to
meet the budgeted projection.
Sales Tax: Sales tax receipts received through March 31, 2015 total $1,113,526, an
8.24% increase as compared to receipts through the second quarter of Fiscal Year
2014. The mixed beverage tax allocation received through March 31, 2015 exceeds the
budgeted projection by 21.83%. Due to a legislative change in 2014, the amount
City Council Agenda Briefing
City of Colleyville Page 2
remitted to cities for mixed beverages includes sales tax. The current projection has
been increased to reflect the receipt of higher allocations than anticipated.
Fines: Fine revenue is up 10.59% compared to the prior year. The number of citations
issued through March 31, 2015 is slightly less than the number issued for the same
time period last year. Included in revenues from fines, is $50,974 collected this fiscal
year for warrants outstanding greater than 60 days. This includes 357 cases collected
so far this fiscal year, in part, as a result of using a third party collection service.
Revenues from alarm fees currently exceed the budgeted projection and the amount
received through March 31, 2014 by 18.45%.
Licenses and Permits: Revenues in the License and Permits category are currently
ahead of budgeted projections by 26.39%. The majority of this increase is attributable
to building permit revenues, which include an additional 26 new residential building
permits issued over the same time period last year.
Charges for Service: Charges for service revenue exceeds the budgeted projections
through March 31, 2015 by almost 40% and is slightly higher than the revenue
received through second quarter of Fiscal Year 2014. Ambulance revenue currently
exceeds budgeted projections by 7.79%. Revenues received for inspection and plan
review fees have brought in $210,195 so far this fiscal year. These are related to
several new development projects in the City. Colleyville Center revenues are also up
when compared to last fiscal year. As a point of reference, all Saturday reservations
are booked until mid-September at Colleyville Center and business rentals during the
week are up 4% over the same time period last year. Recreation revenues have also
increased, including the field use and non-resident fees charged by youth
sports associations for the use of athletic fields.
Miscellaneous / Transfers-In: Interest income is lagging behind the budget with an
investment interest rate level of around 0.25 percent. The transfer-in from the Utility
Fund is expected to be slightly less than the budgeted projection due to Fiscal Year
2014 audited utility sales, which is the basis for the transfer.
Expenditures
General Fund expenses through March 31, 2015 are $581,437 less than the budgeted
projected expenditures. It appears expenses will not exceed budgeted or projected
revenues this fiscal year.
Utility Fund Revenue Overview
Water usage increased 11.93% as compared to the amount sold through March 2014.
This is due to a decrease in rainfall (2.66 inches) for the first quarter of this fiscal year
compared to the same time period last fiscal year.
City Council Agenda Briefing
City of Colleyville Page 3
Expenditures
Utility Fund expenses through March 31, 2015 are $449,492 less than the budgeted
projected expenditures. It appears expenses will not exceed budgeted or projected
revenues this fiscal year.
Attachments
1.FY 2015 General Fund Revenues - Budget vs. Projected
FY 2015 GENERAL FUND REVENUES - BUDGET VS. PROJECTED
FY 12 FY 13 FY 14 FY 15 FY 15
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED
GENERAL FUND
AD VALOREM TAXES
5101-CURRENT TAXES 10,622,072 10,862,289 11,712,637 12,441,254 12,441,254
5102-DELINQUENT TAXES 105,376 73,071 59,789 70,000 50,000
5103-PENALTY & INTEREST 83,819 79,838 76,852 55,000 55,000
TOTAL AD VALOREM TAXES $10,811,267 $11,015,197 $11,849,278 $12,566,254 $12,546,254
FRANCHISE TAXES
5201-ONCOR ELECTRIC 1,024,876 891,771 893,973 860,000 903,390
5202-TRI-COUNTY ELECTRIC 118,281 100,229 105,326 105,000 126,855
5203-ATMOS GAS 333,098 289,708 354,663 305,000 449,640
5204-AT&T 86,852 83,482 76,147 78,000 72,540
5205-VERIZON/OTHERS 82,212 85,565 88,013 70,000 65,100
5206-GARBAGE/RECYCLING 146,181 156,478 159,285 146,000 153,300
5207-CABLE TV 415,963 467,498 495,394 430,000 490,000
TOTAL FRANCHISE TAXES $2,207,461 $2,074,730 $2,172,802 $1,994,000 $2,260,825
SALES TAX
5301-1% SALES TAX 2,858,065 3,073,879 3,351,728 3,200,000 3,300,000
5302-MIXED BEVERAGE TAX 65,808 68,592 98,160 70,000 95,000
TOTAL SALES TAX $2,923,873 $3,142,470 $3,449,888 $3,270,000 $3,395,000
LICENSES & PERMITS
5411-BUILDING 706,421 526,110 667,583 558,000 659,600
5412-PLUMBING 78,329 57,748 64,991 50,000 60,000
5413-MECHANICAL 48,621 40,560 43,421 30,000 34,500
5414-ELECTRICAL 68,491 50,062 58,064 45,000 49,500
5416-CITY LICENSE 45,917 41,210 47,620 40,000 43,600
5417-BUILDING PLAN REVIEW FEE 118,622 102,006 155,636 100,000 120,000
5418-NEW BUSINESS 5,689 5,781 5,123 4,000 4,200
5419-ANIMAL 577 0 0 0 0
5420-SIGN PERMITS 6,884 7,070 12,355 6,000 7,800
5421-FENCE PERMITS 5,050 4,800 11,850 4,000 10,000
5423-FIRE PERMIT FEES 8,975 6,350 9,300 6,500 8,500
5424-IRRIGATION PERMIT FEES 19,547 15,438 14,069 13,000 13,660
5425-GAS AND OIL WELL PERMIT FEES 0 0 0 0 0
TOTAL LICENSES & PERMITS $1,113,123 $857,134 $1,090,011 $856,500 $1,011,360
FINES
5611-FINES 911,217 815,025 844,369 735,000 808,500
5612-FINES-ALARMS 52,948 50,992 54,966 52,788 54,500
5630-LIBRARY FINES 24,922 26,577 26,534 22,500 22,500
TOTAL FINES $989,086 $892,594 $925,869 $810,288 $885,500
FY 2015 GENERAL FUND REVENUES - BUDGET VS. PROJECTED
FY 12 FY 13 FY 14 FY 15 FY 15
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED
GENERAL FUND
CHARGES FOR SERVICES
5511-PLANNING AND ZONING 11,635 8,523 13,092 7,500 12,000
5512-PLAT FEE 6,410 12,870 17,110 5,000 11,500
5514-BOARD OF ADJUSTMENT 3,125 2,250 2,225 1,250 1,750
5711-SALE OF MATERIAL 105 104 2,043 100 100
5712-WEED MOWING 7,900 6,872 29,985 6,500 6,500
5715-SITE PLAN REVIEW 1,000 0 1,250 0 0
5718-ANIMAL IMPOUNDMENT FEE 1,420 0 0 0 0
5721-AMBULANCE 319,796 293,957 357,352 300,000 310,000
5722-RECREATION PROGRAM 199,233 171,472 193,029 160,000 150,000
5811-ENGINEERING & INSPECTION 12,424 48,453 243,024 100,000 250,000
5845-LOT DRAINAGE INSP FEE 20,000 13,375 14,000 13,000 13,000
5855-FIELD USE CHARGE 22,110 20,575 26,485 21,000 24,295
5873-COLLEYVILLE CENTER FEES 230,329 246,798 230,793 257,250 257,250
5874-NON-RESIDENT FEE 36,644 35,838 34,150 35,000 40,415
TOTAL CHARGES FOR SERVICE $872,132 $861,085 $1,164,538 $906,600 $1,076,810
INTERGOVERNMENTAL REVENUE
5828-SRO OFFICER REIMB 89,793 94,282 94,282 94,282 94,282
5826-KELLER COURT 0 216,980 225,915 217,697 217,697
TOTAL INTERGOVERNMENTAL REVENUE $89,793 $311,262 $320,197 $311,979 $311,979
MISCELLANEOUS REVENUE
5714-SALE OF SURPLUS PROPERTY 147,969 0 13,801 5,000 5,000
5716-INTEREST INCOME 60,031 39,271 22,081 35,000 22,400
5719-MISCELLANEOUS 67,598 81,036 59,600 55,000 55,000
5832-ANTENNA LEASE 70,040 70,513 71,022 70,040 70,040
5867-OTHER FINANCING SOURCES 894,534 209,425 831,155 0 0
5790-USE OF AVAILABLE CASH 0 0 0 1,000,000 1,000,000
TOTAL MISCELLANEOUS REVENUE $1,240,173 $400,245 $997,658 $1,165,040 $1,152,440
TRANSFERS IN
5872-TRANSFER FROM UTILITY FUND 1,081,868 1,049,222 1,116,974 1,115,969 1,115,272
5888-T-FER IN CONSTRUCTION INSPECTOR 0 0 0 66,950 66,950
TOTAL TRANSFERS IN $1,081,868 $1,049,222 $1,116,974 $1,182,919 $1,182,222
TOTAL GENERAL FUND REVENUES $21,328,778 $20,603,940 $23,087,214 $23,063,580 $23,822,390
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-3 Agenda Date 05/12/2015
Type Pre Council
Department City Manager
Title
Presentation of the Quarterly Performance Management Report
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
B5- Use the Strategy Map to ensure that the focus stays on those programs and
services identified as priorities by the community
Explanation
The purpose of this item is to report on performance of the programs and services
identified in the City's strategy map (attached) and the general operations of the City
through the use of performance measures. The performance measures presented are
the scorecard by which key performance indicators are measured, and ultimately, how
performance with respect to the four focus areas identified as the City Council's
priorities is assessed.
In addition to performance measures, additional metrics called vital statistics
are included in the report. Performance measures are measures of efficiency or
effectiveness and represent outcomes that can be directly influenced by staff. Vital
statistics represent data that is important to track for overall understanding of how a
program is performing and for decision making, but is not necessarily a reflection of
efficiency or effectiveness, and is not something that staff has significant control
over. The presentation of both performance measures and vital statistics provides
a well-rounded look at performance and trends in programs and services, while also
furthering the City's efforts of accountability and transparency to those we serve.
The attached spreadsheet includes the second quarter of actual data from FY 2015,
reflected in the FY 2015 YTD (year-to-date) column. For performance measures,
the FY 2015 YTD numbers are compared to the FY 2015 target that was established by
the responsible department and are color coded as listed below. Vital statistics do not
have a FY 2015 target and are therefore not color coded, as those metrics represent
information that is important to track, but are not necessarily appropriate to set
targets for.
Gray - Data not available at this time
Green - Performance expected to meet or exceeded the target
City Council Agenda Briefing
City of Colleyville Page 2
Yellow - Performance expected to be near the target, but not meet it
Red - Performance not expected to meet the target, or come close to meeting it
A dashboard report is also included and offers a more visual presentation of highlighted
performance measures and vital statistics. Each quarter, the dashboard report
will highlight metrics related to one of the four focus areas from the City's
strategy map, and will include charts and graphs depicting selected performance
measures and vital statistics that are tied to that particular focus area.
All performance measures will be regularly evaluated to ensure they continue to
appropriately measure the effectiveness of City services and will be updated as
necessary. Staff will also continue to track and include vital statistics in performance
management reports to provide the additional information that is necessary for
informed decision making.
Attachments
1.FY15 Q2 Performance Management Report
2.Dashboard FY15 Q2
3.Strategy Map
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target FY 2015 YTD
Percentage of code violations located
proactively Code Enforcement Neighborhoods 56%62%69%80%≥ 50%75%
Number of cases successfully resolved Criminal
Investigations Core Service N/A N/A N/A 614 ≥ 400 370
Percentage of UCR Part 1 Crimes cleared Criminal
Investigations Core Service 47%28%20%30%≥ 30%30%
Percentage of crime victims contacted by
investigators within 3 days
Criminal
Investigations Core Service 92%95%92%98%≥ 95%100%
Number of UCR Part 1 Crimes Police
Administration Neighborhoods 201 199 175 160 ≤ 180 78
Average Priority 1 response time (call
dispatch to arrival)Police Patrol Core Service 4:30 4:12 4:11 4:03 ≤ 5:00 3:28
Fire/Ambulance response in under six
minutes (call dispatch to arrival)EMS Operations Core Service 84%83%85%82%≥ 85%83%
Percentage of plans reviewed within 48
hours
Fire Prevention /
Investigations Core Service 99%97%100%100%≥ 98%99%
Percentage of fire investigations cleared
within 30 days
Fire Prevention /
Investigations Core Service 100%100%100%100%≥ 95%100%
Percentage of inspections performed
within 48 hours of request
Fire Prevention /
Investigations Core Service 98%97%100%100%≥ 95%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Injury accidents per 1,000 population Police Patrol Core Service 1.5 2.2 0.75 0.7 0.78
Number of self-initiated calls for service
(proactive, community policing)Police Patrol Neighborhoods 18,396 40,324 54,231 50,897 21,608
Total number of outstanding warrants in
system since 1/1/03 Warrant Officer Core Service 4,555 4,170 3,971 4,056 3,569
Number of warrants served Warrant Officer Core Service 3,933 7,190 1,452 2,767 1,193
Fire Related Responses Fire Operations Core Service N/A N/A 381 500 243
Service Related Responses Fire Operations Core Service N/A N/A 357 127 73
EMS Related Responses EMS Operations Core Service N/A N/A 829 950 477
Ambulance billing revenue EMS Operations Sust. Gov't $307,000 $322,000 $323,672 $399,312 $172,210
Percentage of billed services recovered EMS Operations Sust. Gov't 35%30%30%32%28%
Total number of volunteer hours from
CFAAA and Rehab Team Fire Administration Core Service N/A N/A 900 418.5 122
Community Fire Prevention Events Fire Prevention /
Operations Core Service N/A N/A N/A 116 58
Average hours of training per employee Fire Operations Core Service 195 205 160.9 160.99 49.69
PUBLIC SAFETY
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target FY 2015 YTD
Percentage of residential plan reviews
completed in five days or less Building Inspection Eco. Dev.New
Measure
New
Measure 21%41%≥ 75%66%
Percentage of commercial plan reviews
completed in ten days or less Building Inspection Eco. Dev.New
Measure
New
Measure 44%55%≥ 75%77%
Percentage of inspections performed within
24 hours Building Inspection Core Service 96%93%97%98%≥ 95%99%
Percent of online department survey
respondents satisfied with overall service
Planning and
Zoning/Building
Inspection
Core Service New
Measure
New
Measure 89%98%= 100%67%
Average percentage occupancy of retail and
office spaces
Economic
Development Eco. Dev.87%/87%88%/89%90%/89%90%/90%≥ 90%/89%94%/89%
Percent of zoning case approvals consistent
with Master Plan
Planning and
Zoning
Neighbor-
hoods
New
Measure
New
Measure 94%100%= 100%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Number of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.79 65 75 112 24
Value of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.$13M $11.7M $9.44 M $16.59M $1.67M
Fees generated from commercial
remodel/add-alter permits
Economic
Development Eco. Dev.$138,276 $101,000 $106,290 $169,916 $24,419
Fees generated from new commercial
building permits
Economic
Development Eco. Dev.$109,097 $225,000 $128,535 $162,080 $170,855
Number of new commercial building permits Economic
Development Eco. Dev.7 8 6 7 4
Value of new commercial building permits Economic
Development Eco. Dev.$4.0M $12.9M $3.48M $7.71M $5.19M
General Fund Sales Tax Revenue Economic
Development Eco. Dev.$2.64M $2.86M $3.07M $3.35M $1.61M
Number of Inspections Performed Building Inspection Eco. Dev.6,829 8,780 6,832 4,621 3,151
DEVELOPMENT
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percentage of revenue recovery
(including donations) for athletic
program
Athletic Field
Maintenance Core Service N/A N/A 12%12%≥ 12%18%
Percentage of park inspections meeting
standards Park Maintenance Core Service 85%85%87%80%≥ 85%95%
Percentage of library materials requests
filled within 30 days Library Services Core Service 77%83%86%96%≥ 80%Annual
Measure
Percentage of library patrons who come
to the library looking for items and find
them
Library Services Core Service 75%82%79%80%≥ 80%81%
Children’s program attendance Library Services Core Service 12,003 17,145 21,955 18,363 ≥ 18,000 8,523
Adult and teen program attendance Library Services Core Service 426 809 910 795 ≥ 750 363
Children’s summer reading program
participation Library Services Core Service 1,010 1,054 1,182 1,188 ≥ 1,100 Annual
Measure
Adult and teen summer reading
program participation Library Services Core Service 134 106 118 114 ≥ 110 Annual
Measure
Library patron visits Library Services Core Service 104,276 104,268 123,211 134,314 ≥ 120,000 62,954
Reference Completion Rate Library Services Core Service 36,036 39,799 35,048 34,073 ≥ 35,000 13,000
Circulation of the library materials
collection Library Services Core Service 235,238 244,613 250,737 234,667 ≥ 235,000 103,108
Percentage of offered classes/programs
held Recreation Sust. Gov't 48%60%65%71%≥ 60%66%
Number of participants Senior Center Core Service 1,384 1,500 1,751 3,734 ≥ 1,500 2,149
Percentage of resident membership
visits Senior Center Sust. Gov't 54%55%58%60%≥ 60%63%
Percentage of cost recovery Colleyville Center Sust. Gov't 78%70%66%81%≥ 70%62%
Percentage of customer satisfaction
ratings of “excellent”Colleyville Center Core Service 98%98%96.3%96.4%≥ 94%96.9%
Revenue generated from bookings Colleyville Center Sust. Gov't $245,749 $240,000 $246,797 $230,793 ≥ $230,000 $127,946
Number of events held Colleyville Center Sust. Gov't 410 420 386 412 ≥ 404 196
LEISURE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Percentage of Colleyville households
with at least one active library card
holder
Library Services Core Service 50%55%50%50%50%
Library materials collection size Library Services Core Service 62,997 65,740 69,736 74,525 75,003
Number of staff hours dedicated to
athletic field maintenance and game
preparation
Athletic Field
Maintenance Core Service N/A 4,725 4,884 3,697 1,273
Number of youth sports participants Athletic Field
Maintenance Core Service 4,774 4,750 4,063 4,315 4,434
Percentage of non-resident youth sports
participants
Athletic Field
Maintenance Sust. Gov't 51%51%49%52%52%
Value of donations Park Maintenance Sust. Gov't $2,429 $2,000 $86,118 $1,460 $1,000
Number of classes/programs offered Senior Center Core Service 150 120 151 212 104
Average membership visits per month Senior Center Core Service 560 500 534 544 641
Number of Metroport Meals on Wheels
participants Senior Center Core Service New
Measure 1,800 1,727 1,607 930
Percentage of Meals on Wheels
participants who are residents Senior Center Core Service New
Measure 50%52%49%49%
Percentage of resident class participants Recreation Sust. Gov't 59%60%49%42%47%
Percentage of events generating
economic impact for local business Colleyville Center Eco. Dev.57%55%57%59%59%
Percent of total events held:
Colleyville residents Colleyville Center Sust. Gov't N/A N/A 9%10%13%
Percent of total events held:
Non-residents Colleyville Center Sust. Gov't N/A N/A 41%36%25%
Percent of total events held:
Non-profits Colleyville Center Sust. Gov't N/A N/A 44%47%54%
Percent of total events held:
City departments Colleyville Center Sust. Gov't N/A N/A 6%7%8%
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LEISURE
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percent of internal customers
satisfied with facility environment Building Services Sust. Gov't N/A 98%89%84%≥ 98%Annual
Measure
Percentage of work orders
responded to within one business
day
Building Services Sust. Gov't 98%99%78%51%≥ 90%75%
Percent of scheduled lane miles of
public streets swept
Stormwater
Management Core Service New
Measure 94%98%99%≥ 98%99%
Percent of storm drain inlets
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure 20%≥ 50%Annual
Measure
Percentage of storm sewer lines
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure <1%≥ 20%Annual
Measure
Meter reading accuracy Utility Support Core Service 99%98%99%99%≥ 98%98%
Percentage of total waste water
lines cleaned annually
Waste Water
Collection Core Service 63%88%93%78%≥ 95%Annual
Measure
Percentage of water valves
exercised Water Distribution Core Service New
Measure
New
Measure
New
Measure 12%≥ 20%Annual
Measure
Percentage of monthly water
samples testing negative for
coloform bacteria
Water Distribution Core Service 99.98%100.00%99.36%99%= 100%100%
Percent of street and traffic signs
replaced Street Maintenance Neighborhoods New
Measure 8%12%15%≥ 10%Annual
Measure
Percentage of pavement markings
renewed Street Maintenance Neighborhoods New
Measure
New
Measure
New
Measure 20%≥ 20%Annual
Measure
Lane miles of unimproved streets Engineering Services Neighborhoods 71.32 71.32 71.32 65.61 ≤ 65.6 Annual
Measure
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD
Percentage of fleet time available Fleet Maintenance Sust. Gov't New
Measure 98%98%98%99%
Ratio of scheduled maintenance to
unscheduled repairs Building Services Sust. Gov't 80%77%68%41%60%
Number of infrastructure repairs
needed within two- year
maintenance bond period
Engineering Services Core Service 1 0 0 0 0
Value of newly-constructed public
infrastructure in place Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure $5.82M $7.7M
Percentage of contstruction time
with City staff present Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure 18%27%
Percentage of time preventative
maintenance is completed on
schedule
Fleet Maintenance Sust. Gov't New
Measure
New
Measure
New
Measure 95%97%
Water loss ratio Water Distribution Core Service 3.17%4.50%4.33%4.34%Annual
Measure
PUBLIC WORKS
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
City-initiated news leads Communications Core Service 32 40 31 23 ≥ 25 13
Responses to media inquires within 1 hour Communications Core Service 95%95%96%96%≥ 95%93%
Number of public information campaigns Communications Core Service 9 8 6 4 ≥ 8 3
Coverage in print, broadcast,
online/associated media value Communications Core Service $92,998 $130,000 $82,650 $94,976 ≥ $90,000 $75,500
Colleyvilleclosebuy.com and app visitors per
month
Communications/
Marketing Eco. Dev.478 500 303 442 ≥ 550 568
CloseBuy.com business exposures per
quarter (includes internet search engine
visits)
Communications/
Marketing Eco. Dev.N/A 95,000 144,911 447,598 ≥ 125,000 809,693
CloseBuy.com business directory queries per
quarter
Communications/
Marketing Eco. Dev.N/A 1,000 1,409 5,787 ≥ 1,500 7,525
Number of complaints regarding trash or
recycling services
Solid Waste and
Recycling Core Service 124 149 132 104 ≤ 150 56
Percentage of board, commission, and
committee members that have completed
Texas Open Meeting Act training
City Secretary Sust. Gov't < 50%< 50%< 50%89%= 100%90%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
YTD
Tax rate per hundred dollars of valuation City Council Sust. Gov't $0.3559 $0.3559 $0.3559 $0.3559 $0.3559
Average pounds recycling per home/per
collection
Solid Waste and
Recycling Core Service 9.2 12.2 11.5 11.9 11.5
Number of household hazardous waste
collections (at Fort Worth ECC and Clean
Sweep event)
Solid Waste and
Recycling Core Service 486 524 572 553 213
Visits to Colleyville.com Communications Core Service 235,217 260,000 300,605 318,759 168,277
E-newsletter subscribers Communications Core Service 1,064 1,300 1,679 2,621 2,721
Number of public information requests City Secretary Core Service 147 196 217 260 151
Number of citizen survey responses City Manager's Office Sust. Gov't N/A 1,665 N/A 1,323 N/A
ADMINISTRATION
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percent of requisitions converted to
purchase orders in < 3 days Finance Sust. Gov't N/A 100%99%99%≥ 99%≥ 99%
Number of audit adjustments in
period 13 closing Finance Sust. Gov't 20 14 12 10 ≤ 12 Annual
Measure
Level of Texas Comptroller Circle of
Leadership Award (for transparency
in reporting)
Finance Sust. Gov't N/A N/A Silver Silver Silver Silver
Percentage warrants issued within
10 day (formerly 8 day) period after
due date or court date
Municipal Court Core Service New
Measure
New
Measure
New
Measure 97%≥ 97%98%
Billing accuracy rate Utility Billing Core Service 99.0%98.3%99.0%98.6%≥ 99.5%98.0%
Percentage of service orders closed
out on time Utility Billing Core Service 100%100%100%100%= 100%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
YTD
Percent of ACH payments to total
accounts payable Finance Sust. Gov't New
Measure
New
Measure
New
Measure 16%26%
Number of citations filed per FTE Municipal Court Core Service 3,900 4,000 4,268 4,610 1,999
Number of bench trials vs. jury trials
set Municipal Court Core Service New
Measure
New
Measure
New
Measure 67 / 44 25/9
Percentage of automatic draft
customers/total customers Utility Billing Core Service 13%15%15%19%20%
Percentage of customers paying
before cutoff Utility Billing Core Service 97%97%97%97%96%
Uncollectible accounts written off at
year end (water & sewer)Utility Billing Core Service N/A $34,628 $30,500 $26,080 Annual
Measure
FINANCE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Target
FY 2015
YTD
Percentage turnover
(per fiscal year)Human Resources Sust. Gov't 15%12%22%15.00%≤ 10%8.08%
Percentage of annual performance
evaluations completed on time Human Resources Sust. Gov't New
Measure 36%25%98%≥ 90%N/A
Percentage of employees who
participate in wellness program Human Resources Sust. Gov't New
Measure 80%78%86%≥ 80%N/A
Workers' compensation experience
modification factor (actual losses
compared to expected losses)
Human Resources Sust. Gov't New
Measure
New
Measure 0.48 0.45 ≤ 0.85 0.64
Medical and pharmacy loss ratio (paid
claims divided by premiums)Human Resources Sust. Gov't New
Measure
New
Measure 66%75.8%≤ 85%105.6%
Percentage of product requests
completed on time
Graphical
Information Services
(GIS)
Sust. Gov't 98%90%82%87.88%≥ 85%88.88%
Percentage of address responded to
within 30 days
Graphical
Information Services
(GIS)
Sust. Gov't 100%96%64%89.13%≥ 90%100%
Percentage of broadcast uptime Network/Desktop
Services Sust. Gov't 98.65%99.99%99.82%99.86%≥ 99%99.77%
Percentage of work orders completed
on time
Network/Desktop
Services Sust. Gov't 86%80%87%78.00%≥ 95%78.00%
Percentage of network data and
telecommunications uptime
Network/Desktop
Services Sust. Gov't 99.84%99.99%99.83%99.73%≥ 99%99.61%
Percentage of IT work plan projects
completed on time
Network/Desktop
Services Sust. Gov't 80%80%100%96.88%= 100%100%
Percentage of data backup success Network/Desktop
Services Sust. Gov't 94%95%91%90.91%= 100%88.23%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
YTD
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Total number of equipment pieces
maintained by department
Network/Desktop
Services Sust. Gov't 410 430 419 569 569
INTERNAL SERVICES
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Dashboard Report
Performance Measures & Vital Statistics
Fiscal Year 2015 - Quarter 2
Strategy Map
Connection:
Sustainable
Government
The metrics highlighted each
quarter will focus on one of the
four focus areas from
Colleyville’s Strategy Map.
EMS Services
Percent of ACH
payments to total
accounts payable
Resident Participation Rates FY 2015 YTD
Medical and Pharmacy Loss Ratio
(Paid Claims / Premiums)
FY 13 FY 14 FY 15
YTD
EMS Related
Responses
829 950 477
Ambulance
Billing Revenue
$323,672 $399,312 $172,210
Percentage of
billed services
recovered
30% 32% 28%
Senior Center
membership Visits
63%
37%
residents non-residents
Youth Sports
Participants
Recreation Class
Participants
48%
52%
residents non-residents
47%
53%
residents non-residents
Percent of facilities
work orders
responded to within
one business day
ST
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-4 Agenda Date 05/12/2015
Type Regular Agenda Items
Department City Manager
Title
Presentation of the quarterly investment report for the quarter ended March 31, 2015
Strategy Map Connection
Explanation
During the period of January 1, 2015 through March 31, 2015, the City of Colleyville
had an average of $53,691,321 invested on a daily basis, which earned $34,602, with
an average yield of 0.26%. The average yield on investments for this quarter is
0.02% higher than the prior quarter's average of 0.24%. As of March 31, 2015, the
City had $54,128,413 invested in the LOGIC Investment Pool, CDARS Certificates of
Deposit, and various debt instruments in the following percentages:
Logic 46.53% FFCB Notes 22.26%
FHLB Notes 20.41% CDARS CD’s 8.40%
Treasury Note 2.40%
These percentages are within the guidelines for portfolio diversification in the City's
investment policy. The market value of the City's investments on March 31, 2015
was $24,419,488 as compared to a purchase price of $24,436,896 (this excludes
LOGIC Investment Pool and CDARS Certificates of Deposit). The Colleyville Economic
Development Corporation currently holds a Treasury Note ($500,000) with a market
value of $500,235 and a purchase price of $500,395. Additionally, $998,493 was
invested in the Corporation's name in the LOGIC Investment Pool. These funds earned
interest of $480 for the quarter.
This report was presented to the Audit Committee at their May 5, 2015 meeting.
Attachments
1.Quarterly investment report for the quarter ended March 31, 2015
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-5 Agenda Date 05/12/2015
Type Pre Council
Department City Secretary
Title
Discussion of the May 12, 2015, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 05/12/2015
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated litigation
(Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy
McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S.
Newman v. City of Colleyville and City of Keller
Section 551.071 - Legal - Consultation with attorney regarding litigation - Village
Monticello Partners, LTD. v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-15-3873
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
MAY 12, 2015
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 12TH DAY OF MAY 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4 Agenda Date 05/12/2015
Type Announcements, Proclamations, and Presentations
Department City Manager
Title
In recognition of Colleyville's featured business - Milwaukee Joe's Gourmet Ice Cream -
Mike and Donna Perry, Owners, The Village at Colleyville, 33 Main Street, Suite 100 -
Mayor David Kelly and Economic Development Director Marty Wieder
Proclamation in recognition of National Police Week, May 10-16, 2015 - Mayor David
Kelly and Police Chief Mike Holder
Proclamation in recognition of National Public Works Week, May 17-23, 2015 - Mayor
David Kelly and Public Works Director Bob Lowry
Attachments
1.Proclamation in recognition of National Police Week
2.Proclamation in recognition of National Public Works Week
RESOLUTION R-15-3874
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
MAY 12, 2015
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
5a Approval of the minutes of the regular City Council meeting
of May 5, 2015
5b Approval of the Agreement for Professional Services and
Employment of the City Manager
5c Appointment of a Contracting Party Representative and
Alternate Contracting Party Representative to represent the
City of Colleyville at the Trinity River Authority's Tarrant
County Water Supply Project Customer City meetings
5d Appointment of a Contracting Party Representative and
Alternate Contracting Party Representative to the Advisory
Committee of the Trinity River Authority's Central Regional
Wastewater System
5e Approval of the use of Voluntary Park Funds for the purchase
and installation of benches and trash receptacles at Sparger
Park
5f Authorization to operate the splash pad at McPherson Park
with lower flow nozzles, on the previously established dates,
days, and times in the summer of 2015
AND IT IS SO RESOLVED.
Resolution R-15-3874
Page 2 of 2
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____
ABSTENTIONS ON THIS THE 12TH DAY OF MAY 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, May 5, 2015 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on May 5, 2015, at 5:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian
Riley, Economic Development Director Marty Wieder, Community Development
Director Abra Nusser, Project Engineer Adam Marsh, Recreation and City Events
Manager Lisa Escobedo, Recreation and Library Director Mary Rodne, Parks
Manager James Hubbard, Colleyville Center Manager Leslie Hill, Public Works
Director Bob Lowry, City Engineer Jeremy Hutt, Strategic Services Manager
Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney
Matthew Boyle, and City Secretary Amy Shelley
PC-1 Presentation and discussion of City building and facility rentals
Recreation and Library Director Mary Rodne presented this item and briefed City
Council.
Mayor Kelly asked staff if the Library would be opened up, if Colleyville Center is
booked. Director Rodne replied yes.
Mayor Kelly asked staff if tables and chairs would be available from Colleyville
Center for the Library, if Colleyville Center is booked. Director Rodne replied not
always.
Mayor Pro Tem Taylor asked staff if both facilities could be set-up at the same
time. Director Rodne replied it would depend upon the event and type of set-up.
Mayor Kelly stated it would put strain on the Colleyville Center staff if they have to
do two events on the same day. City Manager Jennifer Fadden explained that the
Library is not currently being utilized for events, other than Library events.
Councilmember Wollin asked staff if the tables seat eight or ten people. Director
Rodne replied the tables at the Library seat eight, comfortably. She added they ae
smaller than the ones at the Colleyville Center.
City of Colleyville Page 2
City Council Minutes - DRAFT May 5, 2015
Mayor Pro Tem Taylor stated given the Library’s hours of operation, it is not
available for night and weekend events. Director Rodne replied yes, and if it were
to be used at night for City meetings, extra staff has to be brought in to watch the
floors during the meeting.
Councilmember Mogged questioned staff regarding how often there are conflicts in
which the Library would need to be used as a back-up. Colleyville Center Manager
Leslie Hill replied it is an anomaly when the Library would need to be used because
the Colleyville Center is booked. She added it is typically a bride who is desperate
for a Saturday wedding and the Colleyville Center is booked. She stated Colleyville
Center is available Monday through Thursday for civic organizations and their
meetings; therefore, it has not become a huge issue.
Councilmember Putnam asked staff if they want to manage a back-up facility.
Manager Hill stated it would stretch Colleyville Center staff considerably, and it is
really more about having to move and keep up with assets. She stated the
software is not set so that the Center and the Library staff would know when
events are or are not taking place. She stated she preferred not to do so with
existing staff.
Mayor Kelly stated the Library has equipment that would need to be watched when
events are taking place which will add an increase in costs, which may need to be
passed on to the customer.
Councilmember Short stated he believed the events would only be taking place
during the hours in which the Library is open. Director Rodne agreed. Mayor Kelly
stated that becomes even more of an issue, since there are kids at the facility, so
the event would need to be appropriate with kids running around.
Mayor Pro Tem Taylor stated the Lions Club seems to be happy with what has
been worked out, but he asked staff if there have been any other requests.
Director Rodne replied that when they have requests, staff will refer them to
Colleyville Center. Manager Hill added there is typically a four hour window that
needs to be allowed for the set-up or tear-down of an event.
Councilmember Mogged stated it is good to know that if the demand increases
these scenarios could take place.
Councilmember Hart stated the Senior Center seems to be the better back-up, as
far as size goes.
Councilmember Short asked staff if the sports associations have inquired about
Colleyville Center. Manager Hill replied not really. Mayor Kelly stated he believed
the organizations have gotten so big that they use other facilities.
City of Colleyville Page 3
City Council Minutes - DRAFT May 5, 2015
Councilmember Short asked staff if the cost is too prohibitive for those
organizations. Manager Hill replied she did not believe cost is the issue, since the
civic organizations pay $60 for a four-hour rental.
Mayor Kelly asked City Council if there is a need to change the rental policy.
Councilmember Putnam stated he did not see a reason to change it. Mayor Pro
Tem Taylor stated it did not seem necessary to increase costs for the few times in
which there might be an issue.
PC-2 Presentation and discussion of the operation of the splash pad at McPherson
Park during summer 2015
Parks Manager James Hubbard presented this item and briefed City Council.
Councilmember Mogged questioned staff regarding what happened during the
September 2011 time period. Manager Hubbard replied Stage 1 watering
restrictions were enacted, and then they were relieved prior to the opening in
2012.
Councilmember Putnam questioned staff who made the Stage 1 watering
restrictions permanent. Manager Hubbard replied the trigger is 75 percent, and as
of today, it was at 82.7 percent; therefore, Stage 1 restrictions could be lifted any
day.
Mayor Pro Tem Taylor asked staff, for clarification, that if no buttons are pushed,
during the normal operating hours, there is no water flowing. Manager Hubbard
replied yes.
Mayor Pro Tem Taylor asked staff if the water evaporation loss has ever been
calculated. Manager Hubbard replied a recirculation system will still need about
2,000 gallons of water a day to account for evaporation and back-washing.
Mayor Kelly asked City Council if the low-flow valves should be installed. City
Councilmembers agreed.
Councilmember Short asked staff if the low-flow valves will affect how the splash
pad will work. Manager Hubbard stated a little less water will come out. He added
not all of the play elements are compatible with the low-flow valves.
Mayor Kelly asked City Council if the splash pad should be open all season.
Councilmember Wollin replied it should be opened, but maybe consider reducing
the hours of operation during the day. Manager Hubbard replied on an average 10
hour day, the splash pad is active for about 8 hours.
City of Colleyville Page 4
City Council Minutes - DRAFT May 5, 2015
Councilmember Short stated it is an amenity that is not used. Councilmember
Wollin stated the kids love it and the shaded area allows for the moms to go and
watch and have picnics.
Councilmember Hart questioned staff regarding how long it would take to install
the low-flow valves. Manager Hubbard replied it should be finished before opening
on Memorial Day weekend; however, the shipping of the valves may delay the
opening.
Mayor Kelly stated being concerned that we are we setting a bad example of not
conserving water, even with the low-flow valves, even though we ask the
residents to be conservative.
Councilmember Wollin stated if we cut one-hour from the hours of operation, then
we are conserving water by about 10 percent. Mayor Kelly stated it is still about
3,000,000 gallons of water.
Councilmember Short asked staff how that relates to the average home of water
usage over the summer months. Mayor Kelly stated the average is 20,000 gallons
each month and at 3,000,000, that is 150 homes.
Councilmember Putnam stated we agreed to have this amenity, and this year since
we have water, we should find a way to make it work, maybe by reducing the
hours of operation. Councilmember Mogged concurred.
Councilmember Short stated the low-flow valves should be installed, and the
splash pad should be open during regular hours.
Councilmember Putnam stated the use can always be revisited. Councilmember
Hart agreed.
PC-3 Discussion of the May 5, 2015, City Council regular agenda items
There was no discussion of this item.
Mayor Kelly adjourned the Pre Council meeting at 6:00 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 7:31 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian
City of Colleyville Page 5
City Council Minutes - DRAFT May 5, 2015
Riley, Economic Development Director Marty Wieder, Community Development
Director Abra Nusser, Project Engineer Adam Marsh, Parks Manager James
Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Strategic
Services Manager Adrienne Lothery, Information Systems Manager Chris Pena,
City Attorney Matthew Boyle, and City Secretary Amy Shelley
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 6:00 p.m. and reconvened at 6:01 p.m.
INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3870
This resolution was not needed.
City of Colleyville Page 6
City Council Minutes - DRAFT May 5, 2015
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Public Service Recognition Week, May 3-9,
2015, - Mayor David Kelly and City Manager Jennifer Fadden
Mayor Kelly and City Manager Jennifer Fadden introduced City employees with 20
years or more employment, in recognition of Public Service Recognition Week.
The following employees were present for recognition: Warrant Officer John
Fossett, Fleet Manager Tim Mathis, Assistant City Manager/Chief Financial Officer
Terry Leake, Pump Maintenance Operator Scott Ham, Fire Department Engineer
Scott Wrisley, and Police Sergeant Chuck Tinsman.
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3871
4a Approval of the minutes of the regular City Council meeting of April 21,
2015
4b Consideration of a final plat on Abstract 685, of the J. Havens Survey,
Abstract 173, of the S. C. H. Witten Survey, and Abstract 441, of the
Jesse Doss Survey, located at 2800 Heritage Avenue, Creekside Phase
Four of the Creekside at Colleyville Addition, Case PC15-008
4c Approval of an updated Integrated Mosquito Management Program
Mayor Kelly read Resolution R-15-3871 in its entirety.
Mayor Kelly opened the public hearing at 7:42 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:42 p.m.
Councilmember Short moved to approve Resolution R-15-3871.
Councilmember Putnam seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 - Mayor David Kelly, Mayor Pro Tem Mike Taylor, Councilmember
Carol Wollin, Councilmember Chuck Mogged, Councilmember Chris
Putnam, Councilmember Tom Hart, Councilmember Jody Short
City of Colleyville Page 7
City Council Minutes - DRAFT May 5, 2015
5.ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
5a Ordinance O-15-1951
Consideration of a Special Use Permit for an accessory building on Lot
3R1, Block 1, of the Pleasant Oaks Estates Addition, located at 601
Shelton Drive, Case ZC15-002
Mayor Kelly read the caption of Ordinance O-15-1951.
Project Manager Adam Marsh presented this item and briefed the City Council.
Mayor Kelly opened the public meeting at 7:47 p.m.
Jeff Vanderpool, 601 Shelton Drive, the applicant and property owner, was
present; however, no other presentations were made.
There was no one else present wishing to speak and Mayor Kelly closed the public
hearing at 7:48 p.m.
Mayor Kelly asked Mr. Vanderpool if his own horses would be located in the
accessory building. Mr. Vanderpool replied yes, a couple of horses and a boat
would be stored in the building.
Mayor Pro Tem Taylor asked Mr. Vanderpool if there will be any oil issues on the
property, such as with the changing of oil in a vehicle. Mr. Vanderpool replied it
will not be used for a garage facility, it will be used for the horses, and a boat.
This was a first reading; therefore, City Council did not take any action.
5b Ordinance O-15-1952
Consideration of an amendment to the PUD-C-Planned Unit
Development Commercial zoning requirements on Abstract 1154, of
the R. H. McEwing Survey located at 8092 Precinct Line Road, Case
ZC15-005
Mayor Kelly read the caption of Ordinance O-15-1952.
Project Manager Adam Marsh presented this item and briefed the City Council.
Mayor Kelly opened the public meeting at 7:56 p.m.
Paul Moss, 3607 Wooded Creek, Arlington, the representative for the applicant,
presented this item and briefed the City Council.
City of Colleyville Page 8
City Council Minutes - DRAFT May 5, 2015
There was no one else present wishing to speak and Mayor Kelly closed the public
hearing at 7:57 p.m.
Mayor Kelly asked staff if there was one building designated for medical office with
the original ordinance in 2010. Engineer Marsh replied nothing was designated for
this property.
Councilmember Wollin stated she had hoped there would be some commercial
incorporated on the hard corner of Lavaca Trail and Precinct Line Road other than
medical office.
Mayor Kelly questioned Mr. Moss regarding the proposed tenants. Mr. Moss replied
the smaller tract is going to be an orthodontist, and the other two buildings do not
currently have tenants.
This was a first reading; therefore, City Council did not take any action.
5c Ordinance O-15-1953
Consideration of a Special Use Permit for an accessory building on Lot
12, Block 4, of the Ashmore Addition, located at 2705 Highgrove
Court, Case ZC15-006
Mayor Kelly read the caption of Ordinance O-15-1953.
Project Manager Adam Marsh presented this item and briefed the City Council.
Mayor Kelly opened the public meeting at 8:02 p.m.
Kelly Fontenot, 2705 Highgrove Court, the applicant and property owner, was
present; however, no other presentations were made.
There was no one else present wishing to speak and Mayor Kelly closed the public
hearing at 8:03 p.m.
This was a first reading; therefore, City Council did not take any action.
5d Ordinance O-15-1954
Consideration of an amendment to the Special Use Permit
requirements on Lot 1R1, Block 2, of the Village Park Addition located
at 4701 Colleyville Boulevard, Case ZC15-007
Mayor Kelly read the caption of Ordinance O-15-1954.
Project Manager Adam Marsh presented this item and briefed the City Council.
Mayor Kelly opened the public meeting at 8:07 p.m.
City of Colleyville Page 9
City Council Minutes - DRAFT May 5, 2015
Sara Smith, 8705 Sabinas Trail, Fort Worth, applicant and general manager for
Ace Hardware, presented this item and briefed the City Council.
Geoffrey Owen, 809 Creekview Lane, spoke in support of this request and stated
the outdoor storage is an eyesore. He stated having concerns about the open
dumpster, and stated he would like for it to be enclosed.
Joel Hart, 713 Creekview Lane, spoke in support of this request. He stated being
concerned about pallets being stacked at eight feet.
There was no one else present wishing to speak and Mayor Kelly closed the public
hearing at 8:12 p.m.
Councilmember Mogged questioned Ms. Smith regarding the safety of the products
being stacked at eight feet in height. Ms. Smith replied most of the time, the
pallets do not come stacked at eight feet; however, when they are stacked at that
height, the manufacturer packs them tightly with shrink wrap.
Mayor Kelly stated he would like the higher pallets to be roped off so that safety
does not become an issue, especially for the customers. Ms. Smith explained the
process of how the pallets will be stacked, put in rows, or off-loaded.
Mayor Pro Tem Taylor stated being concerned about the pallets or products being
stored in the front parking lot. Ms. Smith stated her associates make every effort
to ensure the garden centers and other product areas are safe and stable.
Councilmember Wollin state the Oakleaf hollies will be great for screening,
especially since they will be dense. She then asked Ms. Smith about when the
plants will be installed. Ms. Smith replied she will be planting them as soon as this
item is approved. Councilmember Wollin suggested the soil should be augmented.
Mayor Kelly asked Councilmember Wollin about the growth rate of the plants.
Councilmember Wollin replied they will reach about 14 to 18 feet in height.
Mayor Kelly stated he would like a clause in the proposed ordinance that would
allow for staff discretion to consider any amendments that may seem
administrative, so that the applicant can move forward and not be delayed. City
Councilmembers agreed.
This was a first reading; therefore, City Council did not take any action.
5e Ordinance O-15-1955
Approval of a boundary adjustment between the City of Euless and the
City of Colleyville
City of Colleyville Page 10
City Council Minutes - DRAFT May 5, 2015
Mayor Kelly read the caption of Ordinance O-15-1955.
Executive Director of Development and Infrastructure Chris Fuller presented this
item and briefed the City Council.
Mayor Kelly opened the public meeting at 8:24 p.m.
Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this request.
There was no one else present wishing to speak and Mayor Kelly closed the public
hearing at 8:25 p.m.
Mayor Kelly asked staff if Euless would then rework the bridge. Director Fuller
replied at approximately 100 feet to the north is a small bridge that Euless will
own, operate, and maintain.
Mayor Kelly asked staff if Euless will then be responsible for all future maintenance
of the roadway. Director Fuller replied yes, the portion outlined in the exhibit
would be owned and maintained by Euless.
Mayor Kelly asked staff if Euless will be responsible for any intersection
improvements at Heritage Avenue and Cheek-Sparger Road. Director Fuller replied
yes.
Mayor Kelly asked staff if Colleyville, and other residents will still have full access
to drive Heritage Avenue. Director Fuller replied yes.
Mayor Kelly asked staff if any future developers will be allowed driveway cuts onto
Heritage Avenue. Director Fuller replied the City of Colleyville has memorialized
any driveway cuts needed along Heritage Avenue.
This was a first reading; therefore, City Council did not take any action.
6.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Julia Barth, 4810 Shadywood Lane, spoke regarding the resolution on the ballot,
the process in which a law should be drafted, and traffic definitions. She stated
having concerns about the language in the resolution on the ballot, and urged
citizens to vote against it.
James Hamilton, 4504 Lakeside Drive, thanked the Mayor, City Council, and staff
for their service; spoke in opposition to the resolution on the ballot; and urged
citizens to vote against it.
City of Colleyville Page 11
City Council Minutes - DRAFT May 5, 2015
Kathy Hadley, 204 Timberline Drive North, spoke regarding the quiet country
atmosphere; being opposed to curbs on Glade Road; being opposed to the
widening of Glade Road; wildlife; the landscaping along the medians at Town
Center; stated being in support of the resolution on the ballot; and urged citizens
to vote for it.
Lindsay Frohm, 7008 Orchard Hill Court, spoke regarding the resolution on the
ballot, and urged citizens to vote against it.
7. REPORTS
Colleyville Events Steering Committee meeting minutes - September 24, 2014
Planning and Zoning Commission meeting minutes - March 23, 2015
There was no discussion of this item.
8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 5,
2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3872
This item was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Mayor Kelly adjourned the
City Council meeting at 8:46 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
12TH DAY OF MAY 2015.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5b Agenda Date 05/12/2015 Number Resolution R-15-3874
Type Resolution
Department City Council
Title
Approval of the Agreement forProfessional Services and Employment of the City
Manager
Strategy Map Connection
L1- Attract, develop, and retain skilled employees who embrace our values
Explanation
Reading and Public Hearing
This item provides for the Agreement for Professional Services and Employment of the
City Manager.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5c Agenda Date 05/12/2015 Number Resolution R-15-3874
Type Resolution
Department City Manager
Title
Appointment of a Contracting Party Representative and Alternate Contracting Party
Representative to represent the City of Colleyville at the Trinity River Authority's
Tarrant County Water Supply Project Customer City meetings
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
The City of Colleyville is a member of the Trinity River Authority's (TRA) Tarrant
County Water Supply Project, which provides all of the City's treated water. Each city
that contracts with the Tarrant County Water Project is invited to attend customer city
meetings where the annual budget, bond refunding opportunities, and capital
improvement projects are reviewed. At these meetings, the customer cities (Bedford,
Colleyville, Euless, Grapevine, and North Richland Hills) are often asked to vote on the
matters presented.
The Tarrant County Water Supply Project does not have bylaws. TRA's Central Regional
Wastewater System Advisory Committee Bylaws contain a provision requiring that the
member "City's governing body shall annually appoint one of the members of its
governing body or one of it officers as a voting member of the Advisory Committee for
the Authority's Central Regional Wastewater System" and that representative may
serve until further notice by the Contracting Party. Additionally, it is stated that "the
term of membership on the Advisory Committee shall be for twelve (12) months".
There is also a provision in the bylaws specifying that an Alternate Representative be
appointed to serve as the voting member of the contracting party, in the event its
appointed representative is unable to attend an Advisory Committee meeting. If
neither appointed representative is present at the Advisory Committee meeting, the
City will not be able to vote on any of the meeting's business matters. Per the
attached letter dated April 21, 2015, from Fiona Allen, TRA Northern Region Manager,
TRA is requesting that a Contracting Party Representative and Voting Member and an
Alternate Contracting Party Representative be appointed by contracting cities of
Tarrant County Water Supply Project on an annual basis.
It is recommended that Jeremy Hutt, City Engineer, be appointed as the City of
Colleyville's Contracting Party Representative and Voting Member and Karen Hines,
City Council Agenda Briefing 5c
City of Colleyville Page 2
Finance Manager, be appointed as the Alternate Contracting Party Representative to
the Tarrant County Water Supply Project for a 12 month period.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Letter dated April 21, 2015, from Fiona Allen - Trinity River Authority
2.Tarrant County Water Supply Project voting member form
Trinity River Auth o rity of Te xa s
Northern Region Office
DATE : April 21, 2015
FILE: 7002.102
T O: MEMBERS, Customer Cities
Tarrant County Water Supply Project
RE: Authorized Contracting Party Representative and
Authorized Alternate Representative
To create consistencies between the TRA's operating projects, we request that each
Tarrant County Water Supply Project contracting party designate a representative and an
alternate representative to attend and take any necessary action at customer city
meetings.
Please complete the attached authorized representative and alternate representative
form and have it executed by your authorized official.
Please return this form no later than June 1, 2015. You may send an electronic copy to
Cheryl Abbott at abbottc@trinityra .org .
If you have any questions, please contact me at 817-493-5100 or allenf@trinityra .org .
FIONA M. ALLEN, P.E .
Regional Manager
Northern Region
Icea
Enclosure
TARRANT COUNTY WATER SUPPLY PROJECT
Designated Representative and Alternate Representative
CONTRACTINGPARTY: ________________________________________ _
Please appoint below an authorized representative and alternate representative to represent
your city in the Tarrant County Water Supply Project Customer City meetings . This appointment
will be effective for a one year period .
CONTRACTING PARTY REPRESENTATIVE ALTERNATE REPRESENTATIVE
Name Name
Title Title
Address Address
Email Email
Phone Phone
Cell Phone Cell Phone
MAYOR/CITY MANAGER DATE
FORM MUST BE RECEIVED BY JUNE 1, 2015. Please complete form and return to:
Cheryl Abbott
Trinity River Authority of Texas
Northern Region
P. O . Box 240
Arlington, TX 76004-0240
FORM MAY ALSO BE SENT ELECTRONICALLY TO abbottc@trinityra .org .
If you have questions, please contact Cheryl Abbott at 817-493-5100
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5d Agenda Date 05/12/2015 Number Resolution R-15-3874
Type Resolution
Department City Manager
Title
Appointment of a Contracting Party Representative and Alternate Contracting Party
Representative to the Advisory Committee of the Trinity River Authority's Central
Regional Wastewater System
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
The City of Colleyville is a member of the Trinity River Authority's (TRA) Central
Regional Wastewater System, which treats all of the City's wastewater. Each city that
contracts with the Central Regional Wastewater System is a member of the Advisory
Committee, which reviews the annual budget, bond refunding opportunities, and
capital improvement projects. Per the attached letter dated April 21, 2015 from
TRA, Central Regional Wastewater System Advisory Committee Bylaws and the
contract between TRA and its member cities requires that the member "City's
governing body shall annually appoint one of the members of its governing body or
one of its officers as a voting member of the Advisory Committee for the Authority's
Central Regional Wastewater System" and that representative may serve until further
notice by the Contracting Party. Additionally, it is stated that "the term of membership
on the Advisory Committee shall be for twelve (12) months". There is also a provision
in the bylaws specifying that an Alternate Representative be appointed to serve as the
voting member of the contracting party, in the event its appointed representative is
unable to attend an Advisory Committee meeting. If neither appointed representative
is present at the Advisory Committee meeting, the City will not be able to vote on any
of the meeting's business matters.
On August 16, 2011, City Council appointed Terry Leake, Assistant City Manager /
Chief Financial Officer, as the City of Colleyville's Contracting Party Representative and
Voting Member and Bob Lowry, Public Works Director, as the Alternate Contracting
Party Representative. They were subsequently reappointed by City Council on June
19, 2012, May 14, 2013, and May 13, 2014. It is proposed that new representatives
be selected for this next annual term. The proposed representatives are Jeremy Hutt,
City Engineer, as the primary City of Colleyville's Contracting Party Representative and
Karen Hines, Finance Manager, as the Alternate Contracting Party Representative.
City Council Agenda Briefing 5d
City of Colleyville Page 2
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Letter dated April 21, 2015, from Fiona Allen - Trinity River Authority
2.Central Regional Wastewater System voting member form
Trinity River Authority of Texas
Northern Region Office
DATE: April 21 , 2015
FILE: 3110 .102
TO : MEMBERS , Advisory Committee
Central Regional Wastewater System
RE : Authorized Contracting Party Representative and
Authorized Alternate Representative
The Contract between the Trinity River Authority and each Contracting Party states that
"the City 's governing body shall annually appoint one of the members of its governing
body or one of its officers as a voting member of the Adv isory Committee for the
Authority's Central Wastewater Treatment System." The contract further states "the term
of membership on the Advisory Committee shall be for twelve (12) months " and also "A
member may serve more than one (1) term if so appointed by the governing body
represented.
The Central Regional Wastewater System Bylaws specify that an alternate
representative be appointed to serve as the voting member of the contracting party in the
event its appointed representat ive is unable to attend an Advisory Committee .
To be in compliance with the contracting parties ' contracts and Central Regional
Wastewater System Bylaws, please complete the attached form and have it executed by
your authorized official. A letter from your city will also be acceptable .
It is requested that this form be returned to us by June 1, 2015. You may also send an
electronic copy to Cheryl Abbott at abbottc@trinityra.org .
If you have any questions about this , please contact me at 817 -493-5100 or
allenf@trinityra.org .
FIONA M. ALLEN , P.E.
Regional Manager
Northern Region
Icea
CENTRAL REGIONAL WASTEWATER SYSTEM
ADVISORY COMMITTEE
CONTRACTING PARTY : ____________________ _
In accordance with Section 6 .11 ADVISORY COMMITTEE of the Contracting Party Contracts
and the Bylaws of the Central Regional Wastewate r System , the following individual has been
appointed as the Contracting Party Representative and Voting Member for a twelve month
period. In add ition, an Alternate Contracting Party Representative is also named.
CONTRACTING PARTY REPRESENTATIVE ALTERNATE REPRESENTATIVE
Name Name
Title Title
Address Address
Email Email
Phone Phone
Cell Phone Cell Phone
MAYOR/CITY MANAGER DATE
FORM MUST BE RECEIVED BY JUNE 1, 2015. Please complete form and return to :
Cheryl Abbott
Trinity River Authority of Texas
Northern Region
P. O. Box 240
Arlington, TX 76004-0240
FORM MAY ALSO BE SENT ELECTRONICALLY TO abbottc@trinityra .org .
If you have questions, please contact Cheryl Abbott at 817 -493-5100
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5e Agenda Date 05/12/2015 Number Resolution R-15-3874
Type Resolution
Department Parks and Recreation
Title
Approval of the use of Voluntary Park Funds for the purchase and installation of
benches and trash receptacles at Sparger Park
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
B2- Proactively seek process improvements and sustainable solutions
F2- Invest to provide and maintain high quality public assets
Explanation
In response to recent citizen requests, staff has developed a proposal for additional
and improved amenities at Sparger Park, the City’s second most frequented park
according to the 2014 Citizen Survey. The proposed improvements would bring a total
of three (3) new benches and five (5) new trash receptacles to the park. The
installation of the benches and trash cans will require four (4) new concrete pads to be
poured. The proposed location of the new benches and trash receptacles, seen in the
attached exhibit, would provide evenly spaced seating around the .4 mile loop trail
within the park. There is currently only one “general purpose” bench at the park, as
other benches are located directly adjacent to the Veterans Memorial or the
playground.
Four (4) of the five (5) new trash receptacles would replace the existing 55-gallon
drum trash receptacles throughout the park. The proposed receptacles have a much
longer useful life than the existing drums, which tend to rust and dent easily, and will
be bolted down to prevent vandalism/misuse. They are superior in form and function,
compared to the 55-gallon drum receptacles, and would serve to beautify the park.
Staff feels this project would be very well received and the quality of the amenities
being proposed would serve the many patrons of Sparger Park for years to come. To
accomplish this project, staff is requesting approval by the City Council to utilize
Voluntary Park Fund monies in an amount not to exceed $10,000. As of April 30, 2015
there was an unencumbered balance of $716,525 in the Voluntary Park Fund.
This proposed project and funding source was reviewed and unanimously
recommended for approval by the Parks and Recreation Advisory Board at the meeting
on March 30, 2015. Should this project be approved by the City Council, completion
would be expected by late 2015.
City Council Agenda Briefing 5e
City of Colleyville Page 2
Financial Impact
With an available fund balance of $716,525, there is adequate funding in the Voluntary
Park Fund for the proposed improvements at Sparger Park in the amount of $10,000.
Recommendation
Approve
Attachments
1.Sparger Park Amenity Improvement Proposal Exhibit
2.Financial status of the Voluntary Park Fund at April 30, 2015
Sparger Park Amenity Improvement Proposal
#*
#*
#*
B e d f o r d R o a d
Install 5 new trash receptaclesThis will include the removal and replacement of four existing 55-gallon drum trash receptacles.
Install 3 new benchesBenches will match the existing bench at SpargerPark (pictured to the right).
^_
^_^_
^_
^_
#*Approximate location ofproposed benches
!(Existing bench
^_Proposed location of trash receptacles
FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 4-30-2015
FUND BALANCE AT 9-30-2014:$761,544
FY 2015 REVENUE
Donations:PROJECTED ACTUAL
October $13,293 $13,293
November $11,901 $11,901
December $14,843 $14,843
January $12,886 $12,886
February $12,964 $12,964
March $10,945 $10,945
April $10,717 $10,717
May $10,727 $0
June $10,737 $0
July $10,747 $0
August $10,757 $0
September $10,767 $0
Total Donations $141,284 $87,550
Interest income Received $500 $450
TOTAL $141,784 $87,999
FY 2015 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(PARKS BOARD)(COUNCIL)YEAR-TO-DATE
BALANCE OF COTTONBELT TRAIL PHASE III ~~$44,954 $44,954 $0
BALANCE OF MCPHERSON - PHASE II <<$28,708 $28,708 $4,840
BALANCE OF FY 2014 LASER LEVELING OF BASEBALL FIELDS ##$4,355 $4,355 $0
REPLACEMENT OF SHADE PANELS - CITY PARK **$25,000 $25,000 $24,131
LASER LEVELING OF SOFTBALL FIELDS **$30,000 $30,000 $0
TOTAL $133,018 $133,018 $28,971
UNENCUMBERED FUND BALANCE AT 4-30-2015 (COUNCIL APPROVED) $716,525
PROJECTED FUND BALANCE AT 9-30-2015 $770,310
EXPENDITURE KEY:
EXPENDITURE KEY:
~~ FY 2015 PROJECT/APPROVED JUNE 2001
<< FY 2015 PROJECT/APPROVED JAN 2006
## FY 2015 PROJECT/APPROVED NOV 2013
** FY 2015 PROJECT/APPROVED OCT 2014
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5f Agenda Date 05/12/2015 Number Resolution R-15-3874
Type Resolution
Department Parks and Recreation Advisory Board
Title
Authorization to operate the splash pad at McPherson Park with lower flow nozzles, on
the previously established dates, days, and times in the summer of 2015
Strategy Map Connection
B2- Proactively seek process improvements and sustainable solutions
F2- Invest to provide and maintain high quality public assets
Explanation
Reading and Public Hearing
At the Pre Council meeting on May 5, 2015, the City Council reviewed options for
operating the splash pad in the summer of 2015. The review included the consideration
of installing lower flow nozzles to reduce water consumption throughout the splash pad
season by an estimated 300,000 gallons. Additionally, in an effort to reduce water
consumption, adjusting the hours and/or dates of the seasonal operation was also
considered.
It was determined that low flow nozzles should be installed, and that the splash pad
should operate on the same dates, days, and times as were established when it
opened in 2010. Stage 1 water restrictions are in place as required by Tarrant Regional
Water District (TRWD), which supplies raw water to the City through Trinity River
Authority. As of Friday, May 8, 2015, TRWD reported a system capacity of 83.3%. Per
TRWD's Water Conservation and Drought Contingency Plan, Stage 1 water restrictions
can only be terminated when the combined raw water supply in both reservoirs
exceeds 95% of conservation storage or remains above 85% for 90 consecutive days,
whichever occurs first.
In accordance with the recently adopted 2015 Water Conservation and Drought
Contingency Plan, the City Council must authorize the operation of the splash pad
while under Stage 1 water restrictions by adoption of a resolution.
Should this resolution be adopted, the splash pad at McPherson Park will operate from
Memorial Day to Labor Day, seven days a week from 10 a.m. to 8 p.m. in the summer of
2015.
Financial Impact
The one time cost to install the low flow nozzles is $1,400. As they are expected to
City Council Agenda Briefing 5f
City of Colleyville Page 2
reduce water consumption by approximately 10% a savings of approximately $1,400 in
water and sanitary sewer costs is expected to be realized annually (with the flow
through water system).
Recommendation
Approve
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 05/12/2015 Number Ordinance O-15-1951
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for an accessory building on Lot 3R1, Block 1, of
the Pleasant Oaks Estates Addition, located at 601 Shelton Drive, Case ZC15-002
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
There were no speakers regarding this request at the May 5, 2015 City Council
meeting.
First Reading and Public Hearing
Jeff Vanderpool, the property owner, has submitted a request for a Special Use Permit
(SUP) to construct a 1,728 square foot detached accessory building on 2.56 acres
located at 601 Shelton Drive.
Existing Conditions. The property is zoned R40 – Single Family Residential zoning
district and is currently developed with a 4,488 square foot single family residence. A
detached garage measuring 662 square feet, a 100 square foot loafing shed, and a 100
square foot storage shed are also located on the property.
Statement of Planning Objectives. The applicant previously submitted Special Use
Permit requests for an accessory building in 2001 and 2006. In 2001 the case was
denied by the Planning and Zoning Commission by a vote of 3-3, with the dissenting
members citing concerns about the proposed 3,000 square foot size of the building and
the potential for conducting commercial business. In 2006, the request was denied by
a vote of 3-1 with the opposing Commissioner noting concerns about the barn’s
proposed driveway. The applicant did not appeal to City Council on either occasion.
Since this time, Mr. Vanderpool has reduced the size of the accessory building by
approximately fifty percent (50%) and has enhanced the proposed design as
mentioned in the attached Statement of Planning Objectives letter.
Development Standards. The applicant plans to construct a metal barn with a gabled
metal roof and several courses of masonry at the base as indicated on the attached
Elevations. Colors for the accessory building have not yet been selected. The proposed
City Council Agenda Briefing 6a
City of Colleyville Page 2
building is located in the southwestern portion of the lot, 15 feet from the side
property line and 25 feet from the rear property line. The proposed height is twenty
(20) feet to the highest roof ridge as shown on the attached Vertical Height
Envelope exhibit. The applicant intends to use the accessory building as a horse barn
and storage facility.
Accessory buildings are regulated in the Land Development Code by Section 3.27 -
Accessory Buildings and Residential Carport Regulations. Section 3.27 requires a
Special Use Permit for any accessory building that does not meet the conditions of this
section. The conditions allow up to a 1,750 square foot accessory building for a lot that
is between 1.0 and 2.99 acres. Although the proposed barn’s size of 1,728 square feet
is within this limit, the site already has a detached garage measuring 662 square feet,
leaving only 1,088 square feet available. As noted at the Planning and Zoning
Commission hearing, the existing 100 square foot loafing shed and 100 square foot
storage shed would be torn down once the barn is constructed, and is a condition of
Special Use Permit approval. A driveway approach currently exists near the central
portion of the lot, and exceeds the Land Development Code's minimum spacing
requirement of thirty two feet (32') for minor collectors. However, the applicant is not
proposing to construct a driveway to the accessory building at this time.
The proposed accessory structure complies with the R40 – Single Family Residential
zoning district’s required fifteen (15) foot and twenty five (25) foot side and rear yard
setbacks. The R40 – Single Family Residential zoning district allows for up to twenty
percent (20%) lot coverage, which would not be exceeded by the proposed request.
The accessory building will not penetrate the vertical height envelope required by
Section 3.27 of the Land Development Code.
Non-Compliant Factors. The proposed accessory structure does not comply with the
following provisions of the Land Development Code:
1. Section 3.27(A)2 – Maximum Size and Number of Buildings:
For lots between 1.0 and 2.99 acres, the maximum size for all accessory buildings on
the site is 1,750 square feet. The proposed size of the new accessory building is 1,728
square feet. Including the existing 662 square foot garage, a total accessory building
area of 2,390 is being requested, which exceeds the allowed maximum by 640 square
feet.
The proposed accessory building complies with the other requirements of Section 3.27.
The site plan, floor plan, and elevations are incorporated as exhibits to the ordinance
and are attached to the briefing.
Surrounding Development Trends. All property surrounding the subject site is
zoned R40-Single Family Residential zoning district. The area is primarily developed
with single family detached residences, and many of the properties include accessory
City Council Agenda Briefing 6a
City of Colleyville Page 3
buildings.
Public Notification. Staff mailed notices to 14 adjacent property owners as well as all
Homeowners Associations within 500 feet of the subject property regarding this
request. Notification was also sent to the Grapevine-Colleyville ISD per state law.
Notice was published in the Fort Worth Star-Telegram as required by state law and the
Land Development Code. To date, staff has received one letter of concern, which was
not in the 200 foot buffer area. There was one speaker in support of the case at the
April 13, 2015 Planning and Zoning Commission meeting, whose property is within the
200 foot buffer area.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval of this request at the April 13, 2015 meeting by a
vote of 7-0.
Summary. The applicant proposes to construct a detached accessory building that
exceeds the maximum size allowed by the Land Development Code, therefore requiring
approval of a Special Use Permit. Given that the proposed structure meets all other
requirements of the Land Development Code and is consistent with the character of
the neighborhood, staff recommends approval.
Financial Impact
There is no financial impact to the City.
Recommendation
Approval with the following conditions:
a. The Special Use Permit shall apply to the construction of an accessory building.
b. The proposed accessory building shall not exceed 1,728 square feet in size,
including all covered patio areas.
c. The total accessory building square footage on the lot shall not exceed 2,390 square
feet.
d. The existing 100 square foot loafing shed and 100 square foot storage building shall
be removed upon completion of the proposed 1,728 square foot accessory building.
e. The accessory building may not be used as an accessory dwelling unit or for
commercial purposes.
f. The accessory building design and exterior materials shall be generally consistent
with Exhibit “C”.
City Council Agenda Briefing 6a
City of Colleyville Page 4
g. All requirements of the Land Development Code shall be met, except where
amended herein.
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Notification List
5.Buffer Map
6.Letter of Concern
7.Speaker Card from April 13, 2015 - Support
8.Statement of Planning Objectives
9.Zoning Exhibit
10.Elevations
11.Vertical Height Envelope
12.Ordinance O-15-1951
SHELTON DR
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Location and Zoning Map
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Legend
Single Family
Multi-Family
Office
Retail
Institutional
Industrial
Roadway
Utilities
Parks
Private Open Space
Water
Parcels
Future Land Use Map
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Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
Yaffa, Larry 608 Shelton Dr Colleyville Texas 76034 000608 Shelton Dr
Hill, William Etux Elizabeth 512 Shelton Dr Colleyville Texas 76034 000512 Shelton Dr
Alianne Partners Lp 601 Shelton Dr Colleyville Texas 76034 000000 Theresa Ln
Graves, Randal Etux Iris 516 Shelton Dr Colleyville Texas 76034 000516 Shelton Dr
Woods, Gary M & Marcia A Woods 6095 Theresa Ln Colleyville Texas 76034 006095 Theresa Ln
Edward, Tim A 608 Beverly Dr Colleyville Texas 76034 000608 Beverly Dr
Cleff, David M Etux Lisa S 612 Beverly Dr Colleyville Texas 76034 000612 Beverly Dr
Stephens, Billy G Etux Dinah 612 Shelton Dr Colleyville Texas 76034 000612 Shelton Dr
Lothrop, William D & Beverly L 609 Shelton Dr Colleyville Texas 76034 000609 Shelton Dr
Childress, John Etux Christina 512 Beverly Dr Colleyville Texas 76034 000512 Beverly Dr
Gleason, James T 600 Beverly Dr Colleyville Texas 76034 000600 Beverly Dr
Quinn, Garry L Etux Helen J 511 Shelton Dr Colleyville Texas 76034 000511 Shelton Dr
Childress, John 512 Beverly Dr Colleyville Texas 76034 000515 Shelton Dr
Rimmer, Harry L III Etux Pegee 508 Beverly Dr Colleyville Texas 76034 000508 Beverly Dr
Cama, Karl J & Janice 7212 Majestic Mnr Colleyville Texas 76034 000607 Shelton Dr
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE Grapevine Texas 76051 State Law Required
Alianne Estates HOA 6201 Theresa Lane Colleyville Texas 76034 Courtesy Notice
Vanderpool, Jeffrey Etux There 601 Shelton Dr Colleyville Texas 76034 Applicant
Public hearing notices were mailed
Wed., April 1, 2015 by Taci Wrisley
Notification List
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Subject Property
Case ZC15-002601 Shelton Drive
Legend
Properties within 200 feet
Subject Property
Parcels
Buffer Map
Letter of Concern
Letter of Concern
Speaker Card from April 13, 2015 - Support
5 March 2015
Colleyville Development Review Committee
100 Main Street
Colleyville 76034
Re: 601 Shelton Drive Accessory Building Application
In regard to the Development Review Committee’s letter of 9 February 2015, we submit the following
comments to the Committee’s questions/requests for information:
1. Statement of Planning Objectives – The proposed accessory building is a combination horse barn
and storage facility for the owner’s boat and other personal property. The size reflects the
projected needs of the property owner, and aligns with the general constraints of the lot size
(1750 square feet) if the current detached garage were to be connected to the main residence.
The owner would prefer a larger facility to provide for an additional hobby woodworking shop,
but has elected to minimize the design to conform to city statutes.
2. The revised location of the accessory building is at the site of the existing loafing shed, which
will be removed upon construction of the new building.
As mentioned in the Committee’s finding, similar requests were submitted in 2001 and 2006. The first
was denied primarily due to overwhelming neighbor opposition, for which the owner was mystified and
frankly unprepared. The 2006 submission was brought before the P&Z Commission on a day when the
minimum number of board members were present to constitute a quorum, and the submittal was
denied due to a single “no” vote.
The submittal is brought a third time, and in this instance the structure will be built whether approved
or not. The lot has sufficient size to subdivide and maintain the R‐40 zoning requirement. The process
of submitting to Planning and Zoning is the easiest and most cost‐effective way to move forward, and
affords the council an opportunity for input and questions. The owner has submitted a more
aesthetically pleasing (and costly) facility than is needed for a simple barn/storage facility. Subdividing
the lot will take more time and be more costly, but no design constraints or input from council or
neighbors will be required (other than fairly liberal city design mandates), and the extra funds expended
to go through the subdivision process will take away from the aesthetic costs of the building. This has
no impact on the owner either way as the owner is indifferent to the aesthetics of the barn.
Sincerely,
Jeff Vanderpool
601 Shelton Drive
Colleyville, Texas 76034
817.498.4719
jv.comm1@gmail.com
Statement of Planning Objectives
Vanderpool Barn - Preliminary 601 Shelton Drive, Colleyville 76034 Scale: 1’ = 500’Plot 1Apr2015 Rev 04
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ORDINANCE O-15-1951
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING OF LOT 3R1, BLOCK 1, OF THE PLEASANT OAKS ESTATES
ADDITION, LOCATED AT 601 SHELTON DRIVE, BY AUTHORIZING A
SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit for an accessory building under Case No. ZC15-
002; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan and designed
to lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS,the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and state law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-15-1951
Page 2 of 4
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on Lot 3R1, Block 1, of the Pleasant Oaks
Estates Addition, located at 601 Shelton Drive by authorizing a
Special Use Permit for an accessory building, as depicted on
Exhibit “A” and Exhibit “B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a.The Special Use Permit shall apply to the construction of an
accessory building.
b.The proposed accessory building shall not exceed 1,728
square feet in size, including all covered patio areas.
c.The total accessory building square footage on the lot shall
not exceed 2,390 square feet.
d.The existing 100 square foot loafing shed and 100 square
foot storage building shall be removed upon completion of
the proposed 1,728 square foot accessory building.
Ordinance O-15-1951
Page 3 of 4
e.The accessory building may not be used as an accessory
dwelling unit or for commercial purposes.
f.The accessory building design and exterior materials shall
be generally consistent with Exhibit “C”.
g.All requirements of the Land Development Code shall be
met, except where amended herein.
Sec. 5.THAT any person, firm, or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 6.THAT if any section, paragraph, subdivision, clause, phrase, or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 7.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 8.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 5th day of May
2015.
The second reading and public hearing being conducted on the 12th day of
May 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2015.
Ordinance O-15-1951
Page 4 of 4
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” – Location and Zoning Map
Exhibit “B” – Zoning Exhibit
Exhibit “C” – Building Elevations
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 05/12/2015 Number Ordinance O-15-1952
Type Ordinance
Department Community Development
Title
Consideration of an amendment to the PUD-C-Planned Unit Development Commercial
zoning requirements on Abstract 1154, of the R. H. McEwing Survey located at 8092
Precinct Line Road, Case ZC15-005
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
There were no speakers regarding this request at the May 5, 2015 City Council
meeting.
First Reading and Public Hearing
Paul Moss, representing Lavaca JV, LLC, has submitted a request to amend the PUD-C
– Planned Unit Development Commercial zoning of 3.022 acres located at 8092
Precinct Line Road.
Existing Conditions. Ordinance O-10-1761, attached, was approved by the City
Council on August 3, 2010. It established the PUD-C zoning for the entire 8.08-acre
site and authorized uses for Tract I (3.02 acres) and Tract II (5.06 acres). However,
only Tract II has been developed as an assisted living facility. Tract I is currently
vacant. The property owner is seeking to amend the PUD-C to provide a site plan for
Tract I. The proposed office use is consistent with the requirements of Ordinance O-
10-1761, which stipulates that development within Tract I must comply with the CC2 –
Shopping Center zoning district regulations.
Statement of Planning Objectives. The developer has provided a written
Statement of Planning Objectives, which has been used for drafting the proposed PUD-
C ordinance for the subject property. The Statement of Planning Objectives describes
the nature of the proposed development, includes a development schedule and a
statement of development goals. A copy of the Statement of Planning Objectives is
attached to this agenda briefing.
Development Standards. The proposed development will consist of three office
buildings, each on a separate lot. Lot 1 is 20,500 square feet in size and contains a
3,664 square foot office building. A total of nineteen (19) parking spaces would be
City Council Agenda Briefing 6b
City of Colleyville Page 2
required for medical office uses, and twenty-three (23) spaces are provided. A quarter
of the lot area is devoted to landscaping, 2,837 square feet of which is located in front
of the building, facing Precinct Line Road.
Lot 2 is 36,260 square feet in size and features an 8,510 square foot building. Forty
(40) parking spaces are provided, which exceeds the requirement of twenty-nine (29)
spaces. Approximately 25 percent of the lot is landscaped, with the majority of
vegetation located along Precinct Line Road and Lavaca Trail.
Lot 3 occupies the eastern half of the property and is 74,878 square feet in size. It
contains an 11,876 square foot building and forty-one (41) parking spaces, which is
two more than are required. Existing detention ponds are located along the eastern
border of the site and in the southeast corner. Landscaped area including the ponds is
38,005 square feet, or 51 percent of the lot area.
All lots and proposed buildings comply with the minimum dimensions and setbacks
established for the PUD-C zoning district, which are as follows:
Lot size:7,200 square feet
Lot width:70 feet
Lot depth:115 feet
Front setback:40 feet
Side setback:10 feet
Rear setback:10 feet
Access. The applicant is proposing two points of access to the property with one from
Precinct Line Road and one from Lavaca Trail. The site will use an existing driveway off
of Precinct Line Road which contains an access easement.
Open Space. Ordinance O-10-1761 requires an open space area equal to 38.28
percent of the total 8.08 acre development. This requirement was satisfied by Tract II,
which provided amenities in the open space areas including walkways, park benches,
small gardens and water features. Tract I, the subject property, proposes to provide
52,240 square feet of open space between the three lots. This equates to 40 percent
of the 3.022 acre site area and exceeds the 20 percent typically required for PUD-C
developments.
Landscaping. The applicant has submitted a landscape plan that includes 18 trees
and 175 shrubs, with the majority of landscaping in the front of the proposed buildings
and along Precinct Line Road and Lavaca Trail. The landscaping depicted on the plan
meets, and in some cases exceeds, the minimum requirements of the Land
Development Code and is attached to the briefing.
Exterior Building Elevations. The applicant has submitted exterior building
elevation plans, which have been included within the draft PUD-C ordinance, and are
attached to the briefing. All three of the proposed buildings utilize natural stone as the
City Council Agenda Briefing 6b
City of Colleyville Page 3
primary building material, with bands of cement stucco around the windows.
Architectural elements including large wood brackets, cut stone bands, arched doors
and windows, and decorative iron lights are proposed. The proposed elevations yield a
design score of 31.8 points. A minimum design score of 31.8 points is included in the
draft ordinance. Chapter 6 of the Land Development Code requires a minimum score of
30 points for all commercial zoning classifications with the exception of PUD and SUP
districts. These developments may obtain approval of higher or lower values as
authorized by the City Council.
Trails. According to the Colleyville Pathways Plan, a ten (10) foot wide concrete trail,
Trail 25 in the 2011 Parks, Recreation, and Open Space Master Plan, is required along
Precinct Line Road and a five (5) foot wide sidewalk is to be constructed along Lavaca
Trail. The trails will be required to be constructed upon issuance of the building
permit.
Platting. The subject property will be required to be platted upon approval of the
rezoning request. The applicant acknowledges this requirement.
Surrounding Development Trends. The properties directly to the north and south
are zoned PUD-C and developed as offices. The property to the east is zoned PUD-C
and contains an assisted living facility. The properties to the west are located within
the City of North Richland Hills and are single family residential uses.
Development Fees. Water, sewer, and roadway impact fees are due at the time of
building permit issuance. Fees shall be calculated as described in Chapter 13 of the
Land Development Code.
Master Plan. The 2004 Colleyville Plan designates this property for future retail uses.
The proposed development of offices is not consistent with the Master Plan’s future
land use recommendation. However, Ordinance O-10-1761 allows all uses within the
CC2 zoning district; therefore, there is a possibility for future retail use on the
property.
Public Notification. Staff notified nine (9) property owners within 200 feet of the
subject property as well as any Homeowners’ Associations within 500 feet regarding
this request. Keller ISD, where the subject property is located, was notified per State
law. Notice was published in the Fort Worth Star-Telegram as required by state law
and the Land Development Code. There was one person who spoke in opposition,
within the 200 foot buffer, while the applicant and project architect spoke in support of
the request at the April 13, 2015 Planning and Zoning Commission meeting. The
opposition within the 200 foot buffer only equates to a 3.37% opposition; therefore,
there is no supermajority vote requirement at this time.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval of this request at the meeting on April 13, 2015
City Council Agenda Briefing 6b
City of Colleyville Page 4
by a vote of 6-1.
Summary. While the request meets the minimum requirements of the Land
Development Code, the proposed rezoning does not conform to the 2004 Colleyville
Master Plan’s future land use recommendation of retail. However, Ordinance O-10-
1761 requires that the subject property comply with the CC2 zoning district, which lists
offices as a permitted use. In addition, the CC2 zoning district would allow for retail
uses in the future. Commercial development trends within the City indicate a pattern
of retail/office integration along commercial corridors with retail uses typically
concentrated around major intersections.
Financial Impact
There is no financial impact to the City.
Recommendation
Approval with the following conditions:
1. General
a. The purpose of this PUD-C is for an office development.
b. This property is subject to all the regulations contained in the Land Development
Code, except where amended by this Ordinance.
2. Zoning Exhibit
a. The development shall be generally consistent with Exhibit “B”, which shall not be
considered the plat.
3. Building Elevations
a. Buildings shall be consistent with the elevations shown on Exhibit “C”.
b. Buildings shall utilize natural stone as the primary exterior finish material, with
other masonry products provided in accent areas.
c. Architectural elements including large wood brackets, cut stone bands, arched doors
and windows, and decorative iron lights shall be provided.
d. Each building must achieve a minimum commercial design score of 31.8 points.
4. Open Space
a. This development shall provide a minimum of 40% common open space, as shown
City Council Agenda Briefing 6b
City of Colleyville Page 5
on Exhibit “B”. All open space areas shall be landscaped and maintained by the
property owner as shown on the attached Exhibit “D”.
b. The distribution of landscaping on the property shall be in accordance with the
attached Exhibit “D” labeled Landscape Plan. At a minimum, all landscaping shall
comply with Chapter 4-Landscaping in the Land Development Code.
5. Parking
a. This development shall be required to have a minimum of 87 parking spaces.
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Notification List
5.Buffer Map
6.Speaker Cards - Support
7.Speaker Card - Opposition
8.Opposition Map
9.Statement of Planning Objectives
10.Zoning Exhibit
11.Building Elevations
12.Landscape Plan
13.Ordinance O-10-1761
14.Ordinance O-15-1952
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City ofNorth Richland Hills
LAVACA TRL
Location and Zoning Map
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Single Family
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City ofNorth Richland Hills
LAVACA TRL
Future Land Use Map
Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
Gene Young Standard Ins A Corp 620 W Pipeline Rd Hurst Texas 76053 008190 Precinct Line Rd
Corliss Stone‐Littles Llc 8180 Precinct Line Rd Ste 150 Colleyville Texas 76034 008180 Precinct Line Rd
Stanley, Lynette 1101 Lavaca Trl Colleyville Texas 76034 001101 Lavaca Tr
Ravenwood Development Llc 131 Quest Ct Keller Texas 76248 008090 Precinct Line Rd
Linles Properties Ltd 2601 Highland Meadow Dr Colleyville Texas 76034 008090 Precinct Line Rd
Usmc Colleyville Llc 14881 Quorum Dr Ste 250 Dallas Texas 75254 008100 Precinct Line Rd
Keller ISD 350 Keller Parkway Keller Texas 76248 State law required
City of North Richland Hills 7301 NE Loop 820 North Richland Hills Texas 76180 Courtesy Notice
Villas of Colleyville HOA 1108 Pioneer Parkway Arlington Texas 76013 Courtesy Notice
Lavaca JV, LLC 8821 Davis Blvd, Suite 220 Keller Texas 76248 Applicant
Public hearing notices were mailed
Wed., April 1, 2015 by Taci Wrisley
Notification List
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Case ZC15-0058092 Precinct Line Rd
City of North Richland Hills
Legend
Properties within 200 feet
Subject Property
Parcels
City Limit
Buffer Map
Speaker Cards - Support
Speaker Cards - Support
Speaker Card - Opposition
Total Land Area in Buffer (Includes R.O.W): 249794.473758 Sq Ft / 5.73 Total Acres Total Land Area Opposed (within 200 ft Notice Area): 195757.278687 Sq. Ft/ 0.19 Total AcresPercent of Land Opposed (within the 200 ft. Notice Area): 3.37%
8092 Precinct Line Rd Zoning Change Updated 4/21/15
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Opposition
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Opposition Map
Statement of Planning Objectives
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ORDINANCE 0-10-1761
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF
COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND
CHANGING THE ZONING OF TRACT 1 B1, ABSTRACT 1154 OF THE R.H. SURVEY
FROM THE CC2-SHOPPING CENTER ZONING DISTRICT TO THE PUDC-PLANNED
UNIT DEVELOPMENT COMMERCIAL ZONING DISTRICT; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a rezoning under
Case No. ZC10-017; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan designed to lessen congestion in the streets; to
secure safety from fire, panic, and other dangers; to promote health,
general welfare; to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water, sewerage,
schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the districts and
their peculiar suitability for particular uses, with a view to conserving the
value of buildings and encouraging the most appropriate use of land
throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map,
having given the requisite notices by publication and otherwise, and after
holding due hearings and affording a full and fair hearing to all the
property owners generally, and to the persons interested and situated in
the affected area and in the vicinity thereof, the governing body of the City
of Colleyville is of the opinion that said change in zoning should be made.
Ordinance 0-10-1761
Page 2 of 6
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY O
COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by changing the zoning on
Tract 1B1, Abstract 1154 of the R.H. Survey, from the CC2-Shopping
Center zoning district to the PUDC-Planned Unit Development Commercial
zoning district, as depicted in the attached Exhibit "A" and as described in
Exhibit "B".
Sec. 3. THAT the Official Zoning Map of the City of Colleyville be amended to
incorporate the zoning change approved herein.
Sec. 4. THAT the above described tract of land shall be subject to the following
conditions:
1. GENERAL
a. The purpose of this PUDC is for an assisted living and memory care
facility.
b. This facility shall be licensed as a Type A and Type B Assisted
Living Center by the Texas Department of Human Services as
required by the Assisted Living Facility Licensing Act. Proof of such
licensing shall be required prior to the issuance of a Certificate of
Occupancy for this property.
c. This property is subject to all the regulations contained in the Land
Development Code, except where amended by this Ordinance.
2. PERMITTED USES
a. All uses permitted in the CC2-Shopping Center commercial zoning
district shall be permitted as part of this development but shall be
limited to the 3.02 acre tract adjacent to Precinct Line Road as
described in Exhibit "B".
3. HOURS OF OPERATION
a. Deliveries to the facility for food service and general delivery will be
restricted to 7:00 a.m. to 7:00 p.m. daily.
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Ordinance 0-10-1761
Page 3 of 6
4. CONCEPTUAL PLAN AND PLATTING
a. The development shall be generally consistent with Exhibit "C",
which shall not be considered the preliminary plat.
b. The developer shall submit and receive approval from the City of
Colleyville a minor plat in accordance with the requirements of the
Land Development Code prior to development of this PUDC.
5. BUILDINGS
a. The maximum square footage of assisted living and memory care
space for this development shall be 60,000 square feet.
b. Building elevations shall be consistent with the elevations shown on I'~
Exhibit "D".
c. There shall be no more than 14 cottages allowed for this
development and the total occupancy for all cottages combined
shall not exceed 18 persons at any one time. The cottages shall not
exceed one story in height and there shall be no cottage entrances j
facing to the south. The cottages shall only be available to friends
or relatives of the residents of the assisted living facility allowed by
this ordinance and shall not be rented for any reason nor shall they
be sold unless they are sold in conjunction with the entire facility.
d. There shall be no windows or openings on the second story of the
east side of the building.
e. Exterior construction materials for all buildings shall be composed of
stone or brick with hardy plank allowed for building accents.
f. For the assisted living facility, there shall only be one ornamental
architectural feature that is allowed to exceed 35 feet in height
provided said feature does not exceed a maximum height of 50 feet.
g. The front building setback along Lavaca Trail shall be 25 feet for the
tract containing the assisted living facility only. Otherwise, all i
building setbacks shall comply with minimum requirements of the
Land Development Code.
Ordinance 0-10-1761
Page 4 of 6
6. OPEN SPACE
a. This development shall provide a minimum of 38.28% common
open space, as shown on Exhibit "C". All open space areas shall be
landscaped and maintained by the property owner as shown on the
attached Exhibit "E".
b. The distribution of landscaping on the property shall be in
accordance with the attached Exhibit "E" labeled Landscape Plan.
At a minimum, all landscaping shall comply with Chapter 4-
Landscaping in the Land Development Code.
7. SIDEWALKS AND PATHWAYS
a. The trail along Precinct Line Road must be at least ten (10) feet
wide. The sidewalk along Lavaca Trail must be at least five (5) feet
wide. The trail and sidewalk must be installed when any new
structures are built on the property.
8. PARKING
a. This development shall be required to have a minimum of 71
parking spaces.
9. LIGHTING
a. All light poles shall be no higher than 18 feet and lighting shall be of
a boxed can style and directed away from adjacent residential
properties. Illumination from light poles shall not exceed 0.5 foot-
candles as measured from any portion of the property line.
10. FENCING AND SCREENING
a. A six (6) foot wrought iron and masonry fence with stone columns
shall be constructed along the property line adjacent to Lavaca
Trail.
b. A minimum eight (8) foot brick or natural stone fence shall be
constructed along the east property line adjacent to residential
properties. The fence shall be constructed so as to obscure the
view from the residential lot, use or district to everything below the
roof eave of all buildings in the assisted living facility. The fence
shall meet all front setback trans arenc re uirements as re uiredpYqq
by the Land Development Code.
F~
Ordinance 0-10-1761
Page 5 of 6
c. All gates shall meet the gate requirements of Chapter 14-
Engineering Design Standards of the Land Development Code.
11 ciraerF
a. One off-premise monument sign shall be allowed along Precinct
Line Road advertising this development. Otherwise all signs shall
meet the minimum requirements of the Land Development Code.
Sec. 5. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended, and as amended herein.
Sec. 6. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and
upon conviction shall be punishable by a fine not to exceed the sum of
Two Thousand Dollars ($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall
not affect the validity of this ordinance as a whole or any portion thereof
other than that portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 9. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning classification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires
that this ordinance shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing
c~,,l~c~r 2010.
The sec nd reading and public hearinc
C~ 2010.
being conducted. on the ~lJ ~ day
being conducted on the O~ ~`~ day of
Ordinance 0-10-1761
Page 6 of 6
ATTES -~~
j\c_~c_.
Cynthia Singleton, TRMC, CMC
City Secretary
APPROVED AS TO FORM AND LEGALITY:
CITY OF COLLEYVILLE
1
David Kelly l
Mayor
J.
1
Matthew C. G. Boyle
City Attorney
Exhibit A -Location and Zoning Map
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Exhibit B -Legal Descriptions
3.{l2 Ac $roperh~ ~cscript~a-n
E~GSrtg n 3.€3'2 acre traK:t an parc:ci ut' lat-d si#>.:ated iri tlt~ Ft.N. ~•fz I:a irig ~urvev. ,Abstr~t fi~lo.
Il~~ ita ttic +City taf Colley~'ille, "1 <t^zint C;utirt,,~. T~~x~s, said trac# h~irt~ a pnrrint~ of a tract of
land ccanveyed tta at Iz{"I' f"ecia- t'rc z~l;; F'~~rlc, I.trl us ciz~;crlF.acd in t3ocwnent TVc~rtaber L720S3L14~f33
of the Deed Records cf "! arrant ~.:{~2,nr~, "l r.a;~ s, s~~.zti 3.a2 ~~rc fret n~crre p.~u~icularly described
b;r metes and ba~te~nds as ~fc1tlc~4'~:
BI~GINI~III'~G at a Texas I3ePar#me~af of Tran~part~tic~n brass click in conGretu faund r-,# the
zrauthss# cu#ba~ck ta# the in#erseckion roC the rac~rtJt line ofLavt€ea Tr~i! (tiU' R~?W} ;rod the ~,~,~est
line o1'F.>~1. Idi~l~wa~ f~Tc. 3(!~9 ~Pr4cinet line I2c~<~d) (u~ariaEale width. T~C31~'},
Thcneser• Ntarth 45°4}~!'3fi" '~s~'est along said ea~t"o~ck line frrr a clistancc. taf 35.33 Y€:et tea x
3°c><as I?claartn~ent cif Tran4pcrrtati~~tt Ear~ass dim fottad for cumsr in thr. r-~5t line tat
watt F,>!~1. I-fplyr~~a}~ ~fr?9;
Tltence; North QO°I~'2fa"',~''est along the east llrte taf said i~,:~l. l'~Iighwa~ 3.4329 for a tlistatrtde
ert`3I0.043 feef to an `Px" in ctancrzte ftautcc! for corner ,rt tilt: south~vcst corner aal`Lca#
3. 131e~ck I, Pvleadnvas Creek Plx~a, rtn a,lditit,rr 4ta the 4~it~r of t;ollcyville aecnndin
t~, the plat thcrcc5frecordctt in Cabinet .'1, Slide 14)Gt`il ref tltc Plat Iteccrrds aCTarrant
C'cnint}', Tcras;
Tlaence: S,sutir `+9` 5'~1C)" «z:st `l~~tlt tltc s~puth line of said I.o# 3, t3lncl€ !, a# '~0'~.73 feet:
p:r;;sirr~, rn ';~" ftaa~nil iir r~sant:rrtr at ih4 seauthcns# ccnier caf said I.tai 3, 13lnck 1,
sari}e heinLt the ~ nutlrwc4t ci~rner o1' Let ~, Bl~k !, Ialeatlaws Creek. Plaza Addititan
an addieit~n caa the ~;ity of t:'ciflz'}~uil,c ~acLortiin~ tea the plat recorded in ~r,binct A,
Slide 1 153E taf #!~e Plrlt l~ecoreis 4t Ectrrttnt C'vtrnty, Texas, ~md caatinttn~ along t!-rc
south line of said Lot 4, F3lecfc 1 a tt~tal distance: i?f?39,4~ !'ec;t t~ ~n "a: , fcrt~nci in
eoncrctc for ctsrneY ~f the scautheas# corner ot: said. Lc~t 4, I3'}oclt t
1'lrectcs; Sorith OC3~`4}5'00'° ~trest fear a distance of 43.$1 ;Fee# t~ a crtslt fcar+rrter,.
Thence; Ss»rth :±'°49°~#{3" Last f+ar ~ ditii<irrce af2T2.a2 fee# to a point for corner;
r']7cncet Month Oil°05'G'tl"'4~Fesf fr~r a distance ctf~~l.'~? fce# to a pcts'nl far comer in the north
Sine c,f sai~-I T.avaci Trail;
Thence: I~ltartlz g9°~~`l30" Fast 4.ith the nc~rt)t lice czf sa'sd ~~Pae~ "I'r:~il for a etis#ance of
l`?3.fa9 feet tea tltc Pt)I~'T C}F' I3t~:C.1Nti11Vt7 ante coatainircg 3,02 acres of land
more or less,
p~ Ac ~'rargcrty De~tcr•iptitgrtt
Being a S:ftG acre tract tier pat4~l of tcrzcl situ>at~d in tTae 12,.t~E. 1u1cE~ving Strri~t'y{, ~`~~FStCa~Ct qtr.
LI54 u; tree City of CcalTeyviklc, 7'aa'rant Cocerity, Tctias, ~rtiti tract h~:ing a pnrtipn of a tract cif
land t:tanv,:y~itT tts RCP Cedar t.ree?< T''arl;, C:td s~ de•s+~riTa:'d in DGCUmcnt Nu~r~h~cr D2G53U4St}3 tri'
the L7e+ud Kccords of Tarrant County, Texas,. said. S,Ub i{era: tract more Ttarticularly ctescrihed Tay
metes anti b~uunds as folio;vs:
CC1I49it•iE`'CING at a Texas llepattnrent crf Transptartatitan brra~s disk. P4-inrT at fire southst
etrii,icl: line r,i tl~c ~~`st Inc of F.?1f. T-IiT;lrc~~y 3i12~ (Presenvt Line Road} (mariabTa width right taf
way} ern~i fire r:r7rtli lirtea of Lavarc€t Trail (G{t' ~CV«r~;
TSterice~ S~attTt €t?~"S3'iJU" 4~'e:st with. the rtarrt}t linty trf said La~rsrea "I'rrril for a distance of
423.69 feet io flit; Y[)1tiT OF BEGl(1'~;'~iT~EG,
Ttta;rtce: Narttl "tJ5'ilct' ttd+.st for x di,~tane:e [rf "Tl .82 feet ter ~ pcaitrt fot• corder;
Thence: I~Taarth ' a "•T 9'-1 ~~„ V~rest t;ar a distance caf 272.~T2 feet tea a lroint for comer;
Thence; NnrtTr Q(]°1F75'(1{>" ~b°est at X13.81 feet pausing ar's "x" fovn~j ire concrete a! tlae;
sontheask cr~ne:r of l~at 4, }3'lncx:>< t, ?vieadtzws Creek. t'~rua,~dditiot;, an additi±rn ~
tare City taf f:'olleyy~i]!e per tl:e ]il;st rccr}rdctt in C.abrset A, Slide: 115iF t~f the Plat
Rec[rrds [af Tarrant C'crtrnty, 'Iex€ts, and continuing aTon~ aty east line caf said I..tat: 4,
131cacT A, a tatai distanca uC77,8=# feet to a point for e:e~mer;
Thence; North t73°T7'S5" West ~~~itkt east lute of said Lot 4, Bl[rark r~, -for a distance caf
T?•t.23 feet trr tt Perini f~rr corner:;
Tiaetace: '.`nrika {)'"45'U~" \s~'atst laa• n dist;rtt^ve caP 1 t}3.9(l feet tct a pcairat fear u7rntr in the north
live. tjf s<.id Rt:1' ('edrer f'rcc:: Park, iid tract,. said paint laein,g t1;4 iiortliea4t corner
of sad T.ot ~, Bl~~;k 1, ~leaclo~~ Lrack P1azaldditiran;
Tlrenec; Soutkr ~~°Sr'D€~" lk`est 4uitlt fire ttvrth line ct# said. BCP Cedar C`rcck Parr;, I,td tract
for a d istance of x27.37 feet to a point fvr vcirder tt[ the nortlrcast earner at' said IiCP
Cedar Creek. k'ark, Gtd tratiri;
x'17 s1.r; sr-ruth ty3°~7'] ~„ Wc~t ;~rith tlic cast tine atf said 1ttM'l' tr;edar 'reek I'~trk, Ltd tra+:t
fpr a distn7tGe aC bEf3.`'U I~et tc, a paitrt for' ccartaer at the suutlteast darner of said
T' f~~~tar ttireek T',rrk ,Ltd tract, said paint heirag in fire nartlt line of said Lavaca
Crail;
Thence, Nc~rtlt $~°~5'!~(t" 1nat ~=~•ifla tTic south line of said FxG`I' Cedar Creek Park, I,td tract,
same Tieing fife north lino of stud La~aaea Trawl tea the F(~INT QT I3>~GI,NNII~G and
casntainin~ S.tl6 aa±tcs ~1 l~srttl niora tar Icss.
Exhibit C -Conceptual Site Plan
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ORDINANCE O-15-1952
AMENDING ORDINANCE O-10-1761 CONDITIONS; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City of Colleyville approved Ordinance O-10-1761 on
August 3, 2010 to establish the zoning of 8.08 acres out of
Tract 1B1, Abstract 1154 of the R.H. Survey from CC2 –
Shopping Center zoning district to PUD-C – Planned Unit
Development – Commercial zoning district under Case Number
ZC10-017; and
WHEREAS, the applicant has requested an amendment to Ordinance O-10-
1761 to submit a detailed site plan for 3.022 acres of the
development; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Ordinance O-15-1952
Page 2 of 4
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
amending Ordinance O-10-1761 conditions.
Sec. 3.THAT the Official Zoning Map of the City of Colleyville be
amended to incorporate the zoning change approved herein, as
depicted in Exhibit “A”.
Sec. 4.THAT the above described tract of land shall be subject to the
following conditions:
1. General
a. The purpose of this PUD-C is for an office development.
b. This property is subject to all the regulations contained in the
Land Development Code, except where amended by this
Ordinance.
2. Zoning Exhibit
a.The development shall be generally consistent with Exhibit
“B”, which shall not be considered the plat.
3. Building Elevations
a.Buildings shall be consistent with the elevations shown on
Exhibit “C”.
Ordinance O-15-1952
Page 3 of 4
b.Buildings shall utilize natural stone as the primary exterior
finish material, with other masonry products provided in
accent areas.
c.Architectural elements including large wood brackets, cut
stone bands, arched doors and windows, and decorative iron
lights shall be provided.
d.Each building must achieve a minimum commercial design
score of 31.8 points.
4. Open Space
a.This development shall provide a minimum of 40% common
open space, as shown on Exhibit “B”. All open space areas
shall be landscaped and maintained by the property owner
as shown on the attached Exhibit “D”.
b.The distribution of landscaping on the property shall be in
accordance with the attached Exhibit “D” labeled Landscape
Plan. At a minimum, all landscaping shall comply with
Chapter 4-Landscaping in the Land Development Code.
5. Parking
a. This development shall be required to have a minimum of 87
parking spaces.
Sec. 5.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 6.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 7.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
Ordinance O-15-1952
Page 4 of 4
portion so decided to be invalid or unconstitutional.
Sec. 8.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 5th day of May
2015.
The second reading and public hearing being conducted on the 12th day of
May 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” – Location and Zoning Map
Exhibit “B” – Zoning Exhibit
Exhibit “C” – Building Elevations
Exhibit “C” – Building Elevations, Continued
Exhibit “C” – Building Elevations, Continued
Exhibit “D” – Landscape Plan
SPEAKER CARD
Date: -� Z-
Agenda Item Number: ��-- Item must be completed!
For example: 5a [this can be found on the far /eft side of the aaenda covv)
�I wiil speak In Support of this item. I will speak In Opposition to this item.
I dq,not wish to speak, but please record my: �support opposition
I/ �n
n •F%ir�i
Address: 3�9 U7 UL1 U� I1� ��� �`� e'�- City: �Z—
I understand i am /imited to speaking for fve minutes, For agenda Items not /isted on the agenda
as a Pub/ic Hearing, City Counci/ cannot respond to speakers in accordance wlth the Texas Open
Meetings Law, Chapter 551 of the Texas Loca/ Government Code. This inc/udes pe�sons speaking
under the Cit�en's Comments section of the agenda.
Signed
This information is a Pub/ic Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6c Agenda Date 05/12/2015 Number Ordinance O-15-1953
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for an accessory building on Lot 12, Block 4, of
the Ashmore Addition, located at 2705 Highgrove Court, Case ZC15-006
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
There were no speakers regarding this request at the May 5, 2015 City Council
meeting.
First Reading and Public Hearing
Kelly Fontenot, the property owner, has submitted a request for a Special Use Permit
(SUP) to construct a 1,928 square foot detached accessory building on 0.814 acres
located at 2705 Highgrove Court.
Existing Conditions. The property is zoned R20 – Single Family Residential zoning
district and is currently developed as a 5,235 square foot single family residence.
Applicant's Request. The applicant plans to construct a masonry accessory building
in the rear portion of the lot, nearly eighty nine (89) feet from the rear lot line and
over twenty (20) feet from the eastern side lot line. The accessory building will be
located entirely behind the primary residence and separated by a distance of 29 feet.
The proposed height is twenty-eight feet, one and one-half inches (28’ 1 ½”) to the
highest roof ridge as illustrated on the attached Elevations exhibit. The proposed roof
has a 12:1 pitch. The applicant intends to use the accessory building as a pool house
and recreation room as indicated in the attached Statement of Planning Objectives.
Colors for the masonry have not been specified at this time.
Accessory buildings are regulated in the Land Development Code by Section 3.27 -
Accessory Buildings and Residential Carport Regulations. Section 3.27 requires a
Special Use Permit for any accessory building that does not meet the conditions of this
section. The conditions allow up to a 1,000 square foot accessory building for a lot that
is between 0.5 and 0.99 acres; therefore, a Special Use Permit is required for the
proposed accessory building.
City Council Agenda Briefing 6c
City of Colleyville Page 2
The proposed accessory structure complies with the R20 – Single Family Residential
zoning district’s required ten (10) foot and twenty five (25) foot side and rear yard
setbacks, respectively. The lot size of 0.814 acres equates to 35,458 square feet. The
existing area under roof is 6,468 square feet. Including the proposed 1,928 square
feet, the total covered area would be 8,396 square feet, or roughly twenty-four
percent (24%) lot coverage. The R20 – Single Family Residential zoning district allows
for up to thirty percent (30%) lot coverage. The proposed accessory building will not
penetrate the Vertical Height Envelope as shown on the attached exhibit.
Non-Compliant Factors. The proposed accessory structure does not comply with the
following provisions of the Land Development Code:
1. Section 3.27(A)2 – Maximum Size and Number of Buildings:
For lots below one acre in size, the maximum size for all accessory buildings on the
site is 1,000 square feet. The proposed size of the accessory building is 1,928 square
feet.
The proposed accessory building complies with the other requirements of Section 3.27.
The site plan, floor plan, and elevations are incorporated as exhibits to the ordinance.
Surrounding Development Trends. Surrounding properties to the north, east, and
west are zoned R20-Single Family Residential zoning district and are developed as
single family detached homes. Land to the south is Zoned AG – Agricultural and
developed with a single family detached home.
Public Notification. Staff mailed notices to 15 adjacent property owners as well as all
Homeowners Associations within 500 feet of the subject property regarding this
request. Notification was also sent to the Grapevine-Colleyville ISD per state law.
Notice was published in the Fort Worth Star-Telegram as required by state law and the
Land Development Code. To date, staff has received one letter of support from a
resident located within the 200 foot buffer area.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval of this request at the April 13, 2015 meeting by a
vote of 7-0.
Summary. The applicant proposes to construct a detached accessory building that
exceeds the size allowed by the Land Development Code. Given that the proposed
structure meets all other requirements, staff recommends approval.
Financial Impact
There is no financial impact to the City.
City Council Agenda Briefing 6c
City of Colleyville Page 3
Recommendation
Approval with the following conditions:
a. The Special Use Permit shall apply to the construction of an accessory building.
b. The accessory building shall not exceed 1,928 square feet in size including all
covered patio areas.
c. Design and exterior materials shall be generally consistent with Exhibit “C”. All
façades shall be composed entirely of masonry.
d. The accessory building may only be used for recreational purposes and not as an
accessory dwelling unit.
e. All requirements of the Land Development Code shall be met, except where
amended herein.
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Notification List
5.Buffer Map
6.Letter of Support
7.Statement of Planning Objectives
8.Zoning Exhibit
9.Elevations
10.Vertical Height Envelope
11.Ordinance O-15-1953
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R-20
AGAG
R-20
R-20
R-20
AG
R-20
2800
5100
5212
2712
5009
2900
5005
271327012709 2807
5008
2705 2809
5200
2616
5108
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5108
2801
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5002
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2708
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5001
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29062904
5007
2800
2604
2902
5009
281028082806280428025213
2916290429082912290028042808271228002708270426002700 2920
2809
2608
3005/
Subject Property
PO
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GLADE RD
Location and Zoning Map
2800
5009
2713
2701
2712
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5100
2705
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5200
2708 2712
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2704
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Subject Property
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Aerial
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Subject Property Legend
Single Family
Multi-Family
Office
Retail
Institutional
Industrial
Roadway
Utilities
Parks
Private Open Space
Water
PO
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HIGHGROVE CT
Future Land Use Map
Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
McCormick, Robert J 2220 Pool Rd Ste 100 Grapevine Texas 76051 005009 Pool Rd
McCormick, Robert & Cynthia 2220 Pool Rd Ste 100 Grapevine Texas 76051 002712 Glade Rd
Mikulik, Walter Etux Eva 5100 Pool Rd Colleyville Texas 76034 005108 Pool Rd
Texcan Ventures Vii Ltd 5100 Pool Rd Colleyville Texas 76034 005108 Pool Rd
Texcan Ventures Vii Ltd 5100 Pool Rd Colleyville Texas 76034 005108 Pool Rd
Dzura, Michael Etux Patricia 2704 Highgrove Ct Colleyville Texas 76034 002704 Highgrove Ct
Do, Phuong N Etvir Binh V 2700 Highgrove Ct Colleyville Texas 76034 002700 Highgrove Ct
Yancey, Charles W Etux Theresa 2701 Highgrove Ct Colleyville Texas 76034 002701 Highgrove Ct
Fyffe, Jack B & Jane G 2708 Highgrove Ct Colleyville Texas 76034 002708 Highgrove Ct
Little, David P Etux Shelly 2712 Highgrove Ct Colleyville Texas 76034 002712 Highgrove Ct
Staley, David C 5200 Pool Rd Colleyville Texas 76034 005200 Pool Rd
Mikulik, Walter Etux Eva 5100 Pool Rd Colleyville Texas 76034 005100 Pool Rd
McCormick, Robert & Cynthia 2220 Pool Rd Ste 100 Grapevine Texas 76051 002800 Glade Rd
Johnson, Zachary S Etux Amy W 2713 Highgrove Ct Colleyville Texas 76034 002713 Highgrove Ct
Fontenot, Kelly R Etux Kelle L 2705 Highgrove Ct Colleyville Texas 76034 002705 Highgrove Ct
Wuestenberg, Kurt Etux Melissa 2709 Highgrove Ct Colleyville Texas 76034 002709 Highgrove Ct
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE Grapevine Texas 76051 State Law Required
Dan Hatley, Applicatnt PO Box 1013 Colleyville Texas 76034 Applicant
Public hearing notices were mailed
Wed., April 1, 2015 by Taci Wrisley
Notification List
GLADE RD
RED OAK CT E
EDGEWOOD LN
MEADOWVIEW DR
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MEANDERING CT
RED OAK CT W
HIGHGROVE CT
2800
2512
5212
5100
5300
2712
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2900
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271327015108
2709
5108
2807
5008
2705 28095108
5200
2616
2604
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5208
5204
2600
2700
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5213 2800
2704
2504
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2810
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2904280828042900
2612
2712
2708
2608
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2704
2805
2800
2802 2804
2708
28102806
2807
2808
2700
2712
2500
2901
2900
2701 2703 290128052803280127072705
5006
5004
5000
5002
2908
2902
2903
0
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Subject Property
PO
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GLADE RD
HIGHGROVE CT
Case ZC15-006
2705 Highgrove Ct
Legend
Properties within 200 feet
Subject Property
Parcels
Buffer Map
From:CapitalCorp
Sent:Tuesday, April 7, 2015 7:11 PM
To:Taci Wrisley
Cc:Ron Ruthven
Subject:Re: ZC15-006
Taci;
Thank you for sending me the plans. My comments are as follows:
"As a homeowner that falls within the 200' notification area, I have reviewed the submitted plans and believe that the
Owners' project will be an enhancement to Ashmore and the surrounding neighborhoods. Please put me down as being
in favor of approval by the P & Z Board"
David Staley
5200 Pool Rd
Letter of Support
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ORDINANCE O-15-1953
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING OF LOT 12, BLOCK 4, OF THE ASHMORE ADDITION,
LOCATED AT 2705 HIGHGROVE COURT BY AUTHORIZING A SPECIAL
USE PERMIT FOR AN ACCESSORY BUILDING; PROVIDING A PENALTY
OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a Special
Use Permit for an accessory building under Case No. ZC15-
006; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan and designed
to lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS,the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and state law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
Ordinance O-15-1953
Page 2 of 4
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on Lot 12, Block 4, of the Ashmore Addition,
located at 2705 Highgrove Court by authorizing a Special Use
Permit for an accessory building, as depicted on Exhibit “A” and
Exhibit “B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a.The Special Use Permit shall apply to the construction of an
accessory building.
b.The accessory building shall not exceed 1,928 square feet
in size including all covered patio areas.
c.Design and exterior materials shall be generally consistent
with Exhibit “C”. All façades shall be composed entirely of
masonry.
d.The accessory building may only be used for recreational
purposes and not as an accessory dwelling unit.
e.All requirements of the Land Development Code shall be
met, except where amended herein.
Ordinance O-15-1953
Page 3 of 4
Sec. 5.THAT any person, firm, or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 6.THAT if any section, paragraph, subdivision, clause, phrase, or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 7.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 8.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 5th day of May
2015.
The second reading and public hearing being conducted on the 12th day of
May 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
Ordinance O-15-1953
Page 4 of 4
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” – Location and Zoning Map
Exhibit “B” – Zoning Exhibit
Exhibit “C” – Building Elevations
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6d Agenda Date 05/12/2015 Number Ordinance O-15-1954
Type Ordinance
Department Community Development
Title
Consideration of an amendment to the Special Use Permit requirements on Lot 1R1,
Block 2, of the Village Park Addition located at 4701 Colleyville Boulevard, Case ZC15-
007
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
There were two speakers in support regarding this request at the May 5, 2015 City
Council meeting, neither of which are located in the 200 foot buffer. Furthermore, City
Council directed staff to add language to the proposed ordinance allowing for
administrative approvals of minor modifications to the existing outdoor storage areas.
The following language has been added to the proposed ordinance: "The Community
Development Director, or his/her designee, shall be authorized to approve minor
changes to outside storage or sales areas designated by this Special Use Permit, so
long as the overall intent remains the same in terms of general location, square
footage, and impact on adjacent properties. The Director may determine that any
changes to outside storage or sales areas warrant an amendment to this Special Use
Permit."
First Reading and Public Hearing
Sara Smith has submitted an application to amend the Special Use Permit (SUP) for
outside storage for the Westlake ACE Hardware store, located at 4701 Colleyville
Boulevard.
Existing Conditions. Westlake ACE Hardware currently occupies the southern portion
of the existing 190,000 square foot Colleyville Downs shopping center located along
the east side of SH 26/Colleyville Boulevard, between Glade Road and Centerpark
Drive. The subject property is currently zoned CC2-Shopping Center district. A Special
Use Permit for outside storage was approved on February 19, 2008 by attached
Ordinance O-08-1660.
Statement of Planning Objectives. Several outside sales areas were approved in
conjunction with Ordinance O-08-1660 as described below. The applicant is proposing
City Council Agenda Briefing 6d
City of Colleyville Page 2
to increase the allowed height of the “Bulk Storage Area” from four feet (4’) to eight
feet (8’). This area is primarily used for storage and display of stacked bags of mulch,
soil, stones, and other similar products. In addition, relocation of the “Outside Sales
Area” is requested in order to accurately reflect its current location at the end of the
parking aisle directly to the southwest of the area approved by Ordinance O-08-
1660. The four (4) handicap-accessible parking spaces located in the new "Outside
Sales Area" will be shifted to the aisle immediately to the northeast.
The description of the current outside sales and storage areas is as follows (refer to the
attached zoning exhibit):
a. Outside Sales Area: Items stored in this area shall be stacked no higher than four
feet. No fencing shall be permitted around the perimeter of this area.
b. Outside Sales Area #2: This area shall be limited to the sidewalk adjacent to the
building. Goods displayed or stored in this area shall be stacked no higher than six
feet.
c. Bulk Storage Area: Goods stored in this area shall be no higher than four feet (an
increase to eight feet in height is requested).
d. New Fenced Sales Area: This area shall be an extension of the existing chain-link
fence.
e. Fenced Storage Area: This area shall be screened with slats located between the
fence links with a maximum height of items to be stored of 8 feet. The screening slats
shall be maintained and kept in good condition and appearance.
Screening. The applicant is proposing to provide a row of Oakleaf holly bushes along
Centerpark Drive in order to screen the outside storage areas. The holly bushes are
planned to be installed six feet apart, and will be six feet in height at time of planting.
Vegetation will be irrigated by a drip line. These requirements are outlined in the draft
ordinance.
Surrounding Development Trends. Properties surrounding the subject site on the
north, east, and west are zoned CC2-Shopping Center and are developed as retail and
office uses. Land to the south is zoned PUDR-Planned Unit Development Residential
and is developed with single family residences. The attached Proposed Screening
renderings conceptually illustrates how the plantings will screen the outdoor storage
area.
Public Notification. Staff mailed notices to all adjacent property owners within 200
feet of the subject property and all Homeowner Associations within 500
feet. Notification was also sent to the Grapevine-Colleyville ISD per state law. Notice
was published in the Fort Worth Star-Telegram as required by state law and the Land
City Council Agenda Briefing 6d
City of Colleyville Page 3
Development Code. Staff has received two letters of concern, neither of which were
located within the 200 foot buffer, and two letters of support regarding this
request, one of which was located within the 200 foot buffer. Additionally, there were
two people who spoke in support of this request at the April 13, 2015, Planning and
Zoning Commission meeting, neither were located within the 200 foot buffer.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval of this request on April 13, 2015 by a vote of 5-2
with the condition that the proposed screening be extended around the southeastern
corner of the parking spaces.
Summary. The proposed increase in height for the "Bulk Storage Area" from four (4)
to eight (8) feet may negatively impact aesthetics of the site; however, this may be
mitigated through installation of the proposed vegetative screening. The relocation of
the "Outside Sales Area" as proposed would not be detrimental to the site.
Additionally, Section 4(1)"c" in Ordinance O-08-1660 is being revised to clarify that the
SUP will expire if the ownership of the hardware store changes instead of the
ownership of the entire development.
Financial Impact
There is no financial impact to the City.
Recommendation
Approval with the following conditions:
1. General
b. All outdoor storage areas shall conform to the descriptions and locations shown
on the attached Exhibit “B”.
c. The Special Use Permit shall automatically expire upon the abandonment of the
business, change in use, change in ownership of the hardware store, or the expiration
or termination of the Certificate of Occupancy for the approved use.
d. The Community Development Director, or his/her designee, shall be authorized to
approve minor changes to outside storage or sales areas designated by this Special
Use Permit, so long as the overall intent remains the same in terms of general location,
square footage, and impact on adjacent properties. The Director may determine that
any changes to outside storage or sales areas warrant an amendment to this Special
Use Permit.
2. Outdoor Storage Specifications
c. Bulk Storage Area: Goods stored in this area shall be no higher than eight feet.
City Council Agenda Briefing 6d
City of Colleyville Page 4
3. Screening
a. A row of Oakleaf holly bushes shall be installed along Centerpark Drive to screen
the outside storage areas.
b. The plants shall be six feet in height at time of installation, and planted six feet
apart.
c. A drip line irrigation system shall be provided.
d. Plants that are damaged or die must be replaced immediately.
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Notification List
5.Buffer Map
6.Letters of Concern
7.Letters and Speaker Cards of Support
8.Statement of Planning Objectives
9.Zoning Exhibit
10.Proposed Screening
11.Ordinance O-08-1660
12.Ordinance O-15-1954
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Location and Zoning Map
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Subject Property Legend
Single Family
Multi-Family
Office
Retail
Institutional
Industrial
Roadway
Utilities
Parks
Private Open Space
Water
Future Land Use Map
Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
R&L Capital Properties Llc 6903 Shepherds Gln Colleyville Texas 76034 004800 Colleyville Blvd
Fonberg, Peter D 5452 Glen Lakes Dr Ste 203 Dallas Texas 75231 004718 Colleyville Blvd
4714 Colleyville Blvd Prtnrs 8235 Douglas Ave Ste 655 Dallas Texas 75225 004714 Colleyville Blvd
Ac Village Park Partners Llc 8235 Douglas Ave Ste 655 Dallas Texas 75225 004701 Colleyville Blvd
Daunis, Walter F & Letaine 106 Blue Stem Ln Haslet Texas 76052 004609 Colleyville Blvd
Ac Village Park Partners Llc 8235 Douglas Ave Ste 655 Dallas Texas 75225 004801 Colleyville Blvd
Ac Village Park Partners Llc 8235 Douglas Ave Ste 655 Dallas Texas 75225 004725 Colleyville Blvd
Pardo, Lisa D 904 Saddlebrook Dr Colleyville Texas 76034 004607 Colleyville Blvd
Harris, John 4808 Lakeshore Ct Colleyville Texas 76034 004808 Lakeshore Ct
Erickson, Orlando Etux Anna 4804 Lakeshore Ct Colleyville Texas 76034 004804 Lakeshore Ct
Rhodes, Dee Ann Etvir Joe 4712 Lakeshore Ct Colleyville Texas 76034 004712 Lakeshore Ct
Wren, Donald C Etux Barbara 4704 Lakeshore Ct Colleyville Texas 76034 004704 Lakeshore Ct
Talkington, Mary Alice 4708 Lakeshore Ct Colleyville Texas 76034 004708 Lakeshore Ct
Charlotte Walters Family Trust PO Box 1669 Burnet Texas 78611 004800 Lakeshore Ct
Hardin, Jo Dora 600 Creekview Ln Colleyville Texas 76034 000600 Creekview Ln
Moyer, Cecilia C 604 Creekview Ln Colleyville Texas 76034 000604 Creekview Ln
Johnson, Yvonne F 608 Creekview Ln Colleyville Texas 76034 000608 Creekview Ln
Thomas, Barry J Etux Nancy E 800 Creekview Ln Colleyville Texas 76034 000800 Creekview Ln
Nicholas, Rene Lou 808 Creekview Ln Colleyville Texas 76034 000808 Creekview Ln
Fick, Gary Etux Rebecca Cast 804 Creekview Ln Colleyville Texas 76034 000804 Creekview Ln
Hoa Of Cambridge Place Inc 3500 Maple Ave Ste 1165 Dallas Texas 75219 000724 Creekview Ln
Patel, Geeta Tr 601 Creekview Ln Colleyville Texas 76034 000601 Creekview Ln
Hasheesh, Abdul M Etux Nour A 605 Creekview Ln Colleyville Texas 76034 000605 Creekview Ln
Winstead, Debra A 717 Creekview Ln Colleyville Texas 76034 000717 Creekview Ln
Ross, Mickey K 721 Creekview Ln Colleyville Texas 76034 000721 Creekview Ln
Espinosa, Roberto & Vilma 801 Creekview Ln Colleyville Texas 76034 000801 Creekview Ln
Crumpler, John K Etux Kandis L 725 Creekview Ln Colleyville Texas 76034 000725 Creekview Ln
Sorlie, Victor A Etux Linda 729 Creekview Ln Colleyville Texas 76034 000729 Creekview Ln
Teague, Mary P Etvir Daniel 733 Creekview Ln Colleyville Texas 76034 000733 Creekview Ln
Dehart, Doris 737 Creekview Ln Colleyville Texas 76034 000737 Creekview Ln
Realty Income Tx Pro 1 Llc PO Box 460069 Escondido California 92046 004700 Glade Creek Dr
Ac Village Park Partners Llc 8235 Douglas Ave Ste 655 Dallas Texas 75225 004709 Colleyville Blvd
Ac Village Park Partners Llc 8235 Douglas Ave Ste 655 Dallas Texas 75225 004717 Colleyville Blvd
Schwab Group Llc 714 Centerpark Dr Ste 100 Colleyville Texas 76034 000714 Centerpark
Avia Properties Llc 714 Centerpark Dr Ste 140 Colleyville Texas 76034 000714 Centerpark
Betty B Pannell Rev Liv Tr PO Box 815 Colleyville Texas 76034 000710 Centerpark
1 Chronicles 29:10‐20 Llc 6620 Cedar Grove Dr North Richland Hills Texas 76182 000714 Centerpark
Colleyville Centerpark Assoc PO Box 47 Colleyville Texas 76034 000710 Centerpark
Raphael Leasing Llc PO Box 820895 North Richland Hills Texas 76182 000710 Centerpark
Kettle, Keith & Teresa S 714 Centerpark Dr Ste 120 Colleyville Texas 76034 000710 Centerpark
Centerpark Colleyville Prtnrs 3008 E Hebron Pkwy Bldg 300 Carrollton Texas 75010 000000 Colleyville Blvd
Ervin, Richard L Etux Terri 1155 W Wall St Ste 101 Grapevine Texas 76051 004700 Colleyville Blvd
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE Texas 76051 State Law Required
Hoa ‐ Lakewood Estates 6707 Brentwood Stair Rd Fort Worth Texas 76112 COURTESY NOTICE
LAKEWOOD ESTATES HOA 4908 LAKESHORE COURT COLLEYVILLE Texas 76034 COURTESY NOTICE
Hoa Of Cambridge Place Inc 3500 Maple Ave Ste 1165 Dallas Texas 75219 COURTESY NOTICE
Sara Smith 4701 Colleyville Blvd. Suite 100 Colleyville Texas 76034 Applicant
Public hearing notices were mailed
Wed., April 1, 2015 by Taci Wrisley
Notification List
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Subject Property
Case ZC15-007
4701 Colleyville Blvd.Suite 100
Legend
Properties within 200 feet
Subject Property
Parcels
Buffer Map
1
From:Joel Hart
Sent:Thursday, April 9, 2015 9:34 AM
To:Geoffrey Owen; Sorlie Vic; Morse Billie; Stalford Beth; Hardin Jo
Cc:Patia Boomsma; Taci Wrisley
Subject:Zoning Variance for Ace Hardware Centerpark Dr. / Hwy 26
Attachments:Scan0001.pdf
Friends and neighbors.
Here are some of the things that concern me about the future zoning request by Ace Hardware.
1- Stacking 40 pound bag of manure, compost, mulch etc. to 8 feet can be hazardous to the employees of Ace
Hardware also to the customers should they try to help themselves. I understand this should not be a concern of
the zoning and planning commision. Its more for Ace Hardware management to consider.
2- The hedge is made of 6 foot tall hollies that should be measured from the ground up Not from the root ball
up as we could end up with 4 foot bushes that would not cover half of the stacked products for the next five
years.
3- The exterior products would still be very visible as you approach the store from south Centerpark Dr. To fix
this problem the hedge should go all the way to the end of the side garden rather than simply behind the 8 foot
stack of material.
4- I believe the hedge should be installed prior to granting the Zoning change to avoid discrepancies on
the size, height and number of the hollie bushes.
5- The outside sales area has been moved prior to the Zoning change.
This is simply my opinion. I like the store and Sarah the manager. The hedge should have been installed many
years ago when they started stacking materials outside. If I am in town I will attend the zoning and planning
commission meeting. I will also e mail my opinion to the President of the commission and all respective people.
Some questions to ask:
Will the change increase the city's revenue?
Will the change improve safety ? 24ft" fire lane access.
Will the change ad to the esthetics of the area?
Will the change complement the developers recent investments in the shopping center?
The Chairman of the Zoning and Planning commission is Mr. Jeffrey Byerly. His e mail is
JeffByerly@tx.rr.com
The e mail if you can not attend should be sent to Ms. Patia Boomsma AICP
pboomsma@colleyville.com
Joel C. Hart
Letters of Concern
Letters of Concern
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Patia Boomsma
From:Beth
Sent:Thursday, April 9, 2015 1:10 PM
To:Patia Boomsma
Subject:Zoning Variance for Ace Hardware Centerpark Dr. / Hwy 26
Follow Up Flag:Follow up
Flag Status:Completed
Dear Ms. Boomsma,
I live in the Cambridge Place community off of Centerpark - across the street from Ace Hardware.
Ace Hardware is very convenient for many residents.
However, it is the only store in Colleyville Downs without shrubbery to
hide outdoor products and dumpsters. Dumpsters are always hidden from
view of the street. I’m sure you have noticed that neighboring Lowe’s and
Home Depot stores are strictly enforcing no outside storing of materials
and dumpsters are hidden.
I would like to see the commission take advantage of Ace Hardware’s zoning request and make
them extend the new landscaping plan to cover current eyesores.
Thank you very much,
Beth Stalford
701 Creekview Lane
817/941-1816
Letters of Concern
Letters and Speaker Cards of Support
Letters and Speaker Cards of Support
Letters and Speaker Cards of Support
From: Kevin Crumpler
Sent: Saturday, April 11, 2015 11:27 AM
To: Patia Boomsma
Cc: JeffByerly@tx.rr.com
Subject: ZC15-007
Patia:
I intend to attend the upcoming P&Z Meeting, but if I can't make it I'd like to say that I fully
support the request submitted by Ace Hardware 'ZC15-007.
Thanks!
Kevin Crumpler
725 Creekview Lane
Colleyville, Texas 76034
Letters and Speaker Cards of Support
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Confidential
Property of Westlake Hardware, Inc.
Community Development Services Application for Special Use Permit Amendment to existing Ordinance
O-08-1660
Applicant: Westlake Hardware, Inc.
Date: March 26, 2015
STATEMENT OF PLANNING OBJECTIVES:
Westlake Hardware, Inc. wishes to amend the current Special Use Permit for Outdoor Display and
Storage. We currently have a Bulk Storage Area that allows for goods to be stored up to four feet in
height. Our bulk bagged goods for this area are shipped in 8 foot tall pallets. To break down the
product manually in order to comply with the existing Special Use Permit requires a great amount of
additional labor, as well as takes up additional space. Westlake is hoping for approval to store these
bulk bagged goods at the specification of up to 8 feet tall. If approved, Westlake will install an
evergreen landscape screen in order to shield the visibility of the bulk storage area.
The existing Ordinance O-08-1660 authorizes a Special Use Permit for Outdoor Display and Storage. The
objective of this Application is to amend the Specifications in Section 4. 2. Outdoor Storage
Specifications as described in the below:
2. Outdoor Storage Specifications
a. Outside Sales Area: Items stored in this area shall be stacked no higher than four feet. No
fencing shall be permitted around the perimeter of this area.
b. Outside Sales Area #2: This area shall be limited to the sidewalk adjacent to the building.
Goods displayed or stored in this area shall be stacked no higher than six feet.
c. Bulk Storage Area: Goods stored in this area shall be no higher than four eight feet.
d. New Fenced Sales Area: This area shall be an extension of the existing chain-link fence.
e. Fenced Storage Area: This area shall be screened with slats located between the fence links
with a maximum height of items to be stored 8 feet. The screening slats shall be maintained and
kept in good condition and appearance.
f. Fire Lane: A 24-foot fire lane shall be maintained around the building.
The “Exhibit B – Site Plan” shall be deleted and replaced with the attached updated Exhibit B – Site Plan.
The Outside Sales Area described in Section 4.2.a and also noted on the original Site Plan approved with
O-08-1660 is also proposed to be slightly amended. The original Special Use Permit was approved in
2008. In 2011, the Property Owner and Westlake entered into an Amendment moving the Outside
Sales Area to the southwest one aisle. This needs to be amended and updated for the O-08-1660 as
well.
Thank you for your consideration.
Statement of Planning Objectives
Westlake Ace Hardware
20,400 sf
Landscape Notes:
Install an evergreen hedge as a screen around the product loading area on
South side of parking lot facing Centerpark Drive.
Proposing to use 6’ tall ‘Oakleaf’ hollies planted on 6’ spacing, which will
grow together and can be maintained as a screen for entire 150’ area of
approved Bulk Storage Area.
Oakleaf hollies are fast growing to 14 ft. tall and 6 ft. wide, and may be
maintained as a sheared hedge or kept natural.
Prior to installation, irrigation will need to be repaired in this area and
retrofitted for the new planting bed. The bed will contain drip irrigation
and be top dressed with hardwood mulch for a clean appearance. Existing
trees will remain and the hedge will be planted accordingly.
ZONING EXHIBIT – ZC 15-007
SUP Amendment for Outside Display and Storage (4701 Colleyville Blvd.)
Amendment to Ordinance O-08-1660
Zoning Designation: CC-2
Scale
1” = 96’
.25” = 24’
Outside Sales Area
36’x68.5’ Live Goods
Outside Sales Area #2
120’ long along sidewalk
Bagged goods, firewood, landscape edging,
plant racks
New Fenced Sales Area
38.5’ x 98’ Live Goods, Pavestone,
rock, soils
Fenced Storage Area
36’ x 68.5’’ Overstock goods, mulches,
soils, rock
Bulk Storage Area
14’ x 150’’ Palletized goods, mulches,
soils, stones, bagged goods
Proposed Landscaping
See Landscape Notes below
24’
Fire
Lane
Access
ZONING EXHIBIT – ZC 15-007
SUP Amendment for Outside Display and Storage (4701 Colleyville Blvd.)
Amendment to Ordinance O-08-1660
Zoning Designation: CC-2
Detailed Landscape Plan
Colleyville Downs – Westlake Ace Hardware
Westlake Ace Hardware utilizes a section of the south parking lot to display bulk bagged products such
as mulch and soil for ease of loading for customers. In the interest of the ability to store those bulk
products as they come in 8’ tall pallets, we desire to be a good neighbor to the community and adjacent
homeowners’ association, by installing an evergreen hedge as a screen around the bulk storage area.
We have landscaping bids proposing to use 6’ tall ‘Oakleaf’ hollies planted on 6’ spacing, which will grow
together and can be maintained as a screen. The bed will contain drip irrigation and be top dressed with
hardwood mulch for a clean appearance. Existing trees will remain and the hedge will be planted
accordingly and will allow the hollies to mature.
Current View
Proposed Screening
Proposed Screening
ZONING EXHIBIT – ZC 15-007
SUP Amendment for Outside Display and Storage (4701 Colleyville Blvd.)
Amendment to Ordinance O-08-1660
Zoning Designation: CC-2
Proposed screening after some growth
Site Plan
Proposed Screening
ZONING EXHIBIT – ZC 15-007
SUP Amendment for Outside Display and Storage (4701 Colleyville Blvd.)
Amendment to Ordinance O-08-1660
Zoning Designation: CC-2
Oakleaf Red Holly
A hybrid holly with a tall, elegant, pyramidal form; foliage is similar in shape to that of
an oak, emerging bronze to burgundy in spring and maturing to emerald green. Fast
growing to 14 ft. tall and 6 ft. wide, may be maintained as a sheared hedge or kept
natural.
Sample photos showing matured growth:
Proposed Screening
ORDINANCE 0-08-1660
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF
COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND
CHANGING THE ZONING OF LOT 1 R, BLOCK 2 OF THE VILLAGE PARK
ADDITION, LOCATED AT 4701 COLLEYVILLE BOULEVARD BY AUTHORIZING A
SPECIAL USE PERMIT FOR OUTDOOR DISPLAY AND STORAGE; PROVIDING A
SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a rezoning under
Case No. Z-08-004; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan designed to lessen congestion in the streets; to
secure safety from fire, panic, and other dangers; to promote health,
general welfare; to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water, sewerage,
schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the districts and
their peculiar suitability for particular uses, with a view to conserving the
value of buildings and encouraging the most appropriate use of land
throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map,
having given the requisite notices by publication and otherwise, and after
holding due hearings and affording a full and fair hearing to all the
property owners generally, and to the persons interested and situated in
Ordinance 0-08-1660
Page 2 of 4
the affected area and in the vicinity thereof, the governing body of the City
of Colleyville is of the opinion that said change in zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by changing the zoning on
Lot 1 R, Block 2 of the Village Park Addition located at 4701 Colleyville
Boulevard, by authorizing a Special Use Permit for outdoor display and
storage, as depicted on Exhibit "A", labeled as Location and Zoning Map.
Sec. 3. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall be subject to the following
conditions:
1. General
a. This Special Use Permit shall only apply to the use of a hardware store
on the subject property.
b. All outdoor storage areas shall conform to the descriptions and areas
shown on the attached Exhibit "B", labeled as Site Plan.
c. The Special Use Permit shall automatically expire upon the
abandonment of the business, change in use, a change in ownership or
upon the expiration or termination of the Certificate of Occupancy for
the approved use.
2. Outdoor Storage Specifications
a. Outside Sales Area: Items stored in this area shall be stacked no
higher than four feet. No fencing shall be permitted around the
perimeter of this area.
b. Outside Sales Area #2: This area shall be limited to the sidewalk
adjacent to the building. Goods displayed or stored in this area shall be
stacked no higher than six feet.
Ordinance 0-08-1660
Page 3 of 4
c. Bulk Storage Area: Goods stored in this area shall be no higher than
four feet.
d. New Fenced Sales Area: This area shall be an extension of the
existing chain-link fence.
e. Fenced Storage Area: This area shall be screened with slats located
between the fence links with a maximum height of items to be stored of
8 feet. The screening slats shall be maintained and kept in good
condition and appearance.
f. Fire Lane: A 24-foot fire lane shall be maintained around the building.
Sec. 5. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and
upon conviction shall be punishable by a fine not to exceed the sum of
Two Thousand Dollars ($2,000.00) for each offense.
Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall
not affect the validity of this ordinance as a whole or any portion thereof
other than that portion so decided to be invalid or unconstitutional.
Sec. 7. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 8. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning classification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires
that this ordinance shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the day of
2008.
The second reading and public hearing being conducted on the day of
2008.
Ordinance 0-08-1660
Page 4 of 4
ATTEST: ,
Cynthia Singleton, TRMC, CMC
City Secretary
APPROVED AS TO FORM AND LEGALITY:
CITY OF COLLEYVILLE
David Kelly
Mayor
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Matthew C. G. Boyle
City Attorney
Exhibit A -Location and Zoning Map
Exhibit B -Site Plan
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ORDINANCE O-15-1954
AMENDING ORDINANCE O-08-1660 CONDITIONS; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council approved Ordinance O-08-1660 on February
19, 2008, to grant a Special Use Permit for outside storage on
Lot 1R, Block 2, of the Village Park Addition, located at 4701
Colleyville Boulevard; and
WHEREAS, the applicant has requested an amendment to Ordinance O-08-
1660 to increase the height of the “Bulk Storage Area” from
four feet to eight feet, install an irrigated vegetative screen
along Centerpark Drive, and relocate the “Outside Sales Area”
to the end of the parking aisle immediately to the southwest of
its current location under case number ZC15-007; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Ordinance O-15-1954
Page 2 of 4
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
amending Ordinance O-08-1660 to increase the height of the
“Bulk Storage Area” from four feet to eight feet, install an
irrigated vegetative screen along Centerpark Drive, and relocate
the “Outside Sales Area” to the parking aisle immediately
southwest of its current location.
Sec. 3. THAT the above described tract of land depicted in Exhibit “A”
shall be used only in the manner and for the purposes provided
by the Comprehensive Zoning Ordinance of the City of Colleyville
as heretofore amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall be subject to the
following conditions:
1. General
b. All outdoor storage areas shall conform to the descriptions and
locations shown on the attached Exhibit “B”.
c. The Special Use Permit shall automatically expire upon the
abandonment of the business, change in use, change in
ownership of the hardware store, or the expiration or
termination of the Certificate of Occupancy for the approved
use.
d. The Community Development Director, or his/her designee,
shall be authorized to approve minor changes to outside
Ordinance O-15-1954
Page 3 of 4
storage or sales areas designated by this Special Use Permit,
so long as the overall intent remains the same in terms of
general location, square footage, and impact on adjacent
properties. The Director may determine that any changes to
outside storage or sales areas warrant an amendment to this
Special Use Permit.
2. Outdoor Storage Specifications
c. Bulk Storage Area: Goods stored in this area shall be no
higher than eight feet.
3. Screening
a. A row of Oakleaf holly bushes shall be installed along
Centerpark Drive to screen the outside storage areas.
b. The plants shall be six feet in height at time of installation,
and planted six feet apart.
c. A drip line irrigation system shall be provided.
d. Plants that are damaged or die must be replaced immediately.
Sec. 5. THAT Ordinance O-08-1660 shall remain in full force and effect
except where amended herein.
Sec. 6. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
Ordinance O-15-1954
Page 4 of 4
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 5th day of May
2015.
The second reading and public hearing being conducted on the 12th day of
May 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2015.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
C i t y S e c r e t a r y M a y o r
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” – Location and Zoning Map
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SPEAKER CARD
Date: �� ��- � � ��J
(� � -��� ��j -f
Agenda Item Number: �POY �— Item must�e completed!
For example: 5a (this can be found. on the far /eft side of the agenda covv)
� I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name:
Address: �S�) 50��1(�`� �C' • City:
-1�-OC'� WO
i understand i am limited to speaking for Fve minutes. For agenda items no! /isted on the agenda
as a Pub/ic Hearing, City Counci/ cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 55I of the Texas Loca/ Government Code, This includes persons speaking
under the Citize� Comments5@ction o�t� agenda.
Signed:
This
is a Pub/ic Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6e Agenda Date 05/12/2015 Number Ordinance O-15-1955
Type Ordinance
Department Community Development
Title
Approval of a boundary adjustment between the City of Euless and the City of
Colleyville
Strategy Map Connection
B3 - Utilize partnerships to implement cost-effective service solutions.
Explanation
Second Reading and Public Hearing
There was one speaker in opposition of this item at the May 5, 2015 City Council
meeting. The speaker card is attached.
First Reading and Public Hearing
The City of Euless has requested that the City of Colleyville transfer 2.045 acres of
Heritage Avenue right-of-way to the City of Euless through a boundary adjustment
agreement. The right-of-way is located at the intersection of Heritage Avenue and
Cheek-Sparger Road and extends approximately 1,349 feet to the north along Heritage
Avenue. Fifty five (55) feet of right-of-way width is being transferred to Euless along
the Heritage Avenue corridor with additional square footage at the southern boundary
to accommodate future intersection improvements within Euless.
Background. On March 20, 2012, a boundary adjustment was approved by the City
Council per attached Ordinance O-12-1828 to incorporate 4.4 acres from the City of
Euless into the City of Colleyville. The property is located at the northwest corner of
Heritage Avenue (formerly Woodpark Lane) and Cheek-Sparger Road. The purpose of
the boundary adjustment was to enable more effective physical development of the
subject property and to improve the intersection alignment of Cheek-Sparger Road and
Heritage Avenue (formerly Woodpark Lane) at a perpendicular angle.
Boundary Agreement. Upon adoption of this ordinance and agreement, a portion of
Heritage Avenue between Cheek-Sparger Road and Glade Road will be within the
corporate boundaries of Colleyville and a portion will be within the corporate
boundaries of Euless. Colleyville and Euless each agree to allow the drive approaches
or other curb cuts onto Heritage Avenue to allow development within the other City's
corporate boundaries, unless strictly precluded by traffic safety considerations and
City Council Agenda Briefing 6e
City of Colleyville Page 2
regulations. Colleyville and Euless agree to maintain all portions of Heritage Avenue
within their respective City Limits. Colleyville and Euless agree that Heritage Avenue
shall remain named Heritage Avenue unless otherwise agreed to by both Cities.
City of Euless. The City of Euless has scheduled consideration of the boundary
adjustment agreement on the May 12, 2015, City Council meeting agenda.
Master Thoroughfare Plan Amendment. Upon approval of the proposed boundary
adjustment agreement, staff will initiate amendments to the Master Thoroughfare Plan
in order to adjust the terminus points of Heritage Avenue and to remove the special
consideration intersection at Heritage Avenue and Cheek-Sparger Road, which will be
located within Euless.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Boundary Adjustment Exhibit
2.Location Exhibit
3.Speaker Card in Opposition
4.Ordinance O-12-1828
5.Ordinance O-15-1955
Boundary Adjustment Exhibit
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CITY OF COLLEYVILLE ORDINANCE NO. D~.2 -/8Z8
CITY OF EULESS ORDINANCE NO. 1945
JOINT ORDINANCE AND BOUNDARY ADJUSTMENT AGREEMENT
STATE OF TEXAS §
COUNTY OF TARRANT §
WHEREAS, the City of Colleyville, Texas is a home rule municipality located within
Tarrant County; and
WHEREAS, the City of Euless, Texas is a home rule municipality located within Tarrant
County; and
WHEREAS, pursuant to the authority granted in Section 43.031 of the Texas Local
Government Code, as amended, adjacent municipalities may ma.ke mutually agreeable changes
in their boundaries of areas that are less than 1,000 feet in width; and
WHEREAS, Colleyville and Euless are adjacent; and
WHEREAS, "Tract A", as described and depicted in Ezhibit A, which is atta.ched hereto
and incorporated herein by reference, is uninhabited and is less than 1,000 feet in width; and
WHEREAS, Colleyville and Euless desire to identify mutually agreeable corporate
boundaries between the two communities; and
WHEREAS, Colleyville and Euless, in the true spirit of governmental cooperation,
intend this Joint Ordinance and Boundary Adjustment Agreement to reflect sound growth
management principles and interregional planning.
NOW THEREFORE, BE IT ORDAINED AND MUTUALLY AGREED BY THE
CITY COUNCIL OF THE CITY OF COLLEYVILLE AND THE CITY COUNCIL OF
THE CITY OF EULESS:
SECTION 1.
The findings set forth above are incorporated into the body of this ordinance and
agreement as if fully set forth herein.
SECTION 2.
Pursuant to Section 43.031 of the Texas Local Government Code, Tract A, as described
and depicted in Ezhibit A, sha11 be released from the corporate boundaries of Euless and
simultaneously incorporated into the corporate boundaries of Colleyville.
Ordinance No. 1945 Boundary Agreement with the City of Colleyville Page 1
SECTION 3.
The laws of the State of Texas shall govern the interpreta.tion, validity, performance, and
enforcement of this ordinance and agreement. The parties agree that exclusive venue shall lie in
Tarrant County, Texas for any dispute arising out of this ordinance and agreement. Before a suit
is filed by either party based on or pertaining to this ordinance and agreement, the parties agree
that they will submit the dispute for mediation, pursuant to the procedure described in Section
154.023 of the Texas Civil Practice and Remedies Code, as amended.
SECTION 4.
T'he effective date of this ordinance and agreement sha11 be the last day this ordinance
and agreement is approved by a party hereto as indicated on the signature blocks below.
SECTION 5.
Either party may file a certified copy of this ordinance and agreement in the real property
records of Tarrant County, Texas.
SECTION 6.
It is expressly understood and agreed that, in the execution of this ordinance and
agreement, no party waives, nor shall be deemed hereby to have waived, any immunity or
defense that would otherwise be available to it against claims arising in the exercise of
governmental powers and functions. By approving this ordinance and agreement, the parties do
not create any obligations, express or implied, other than those set forth herein, and this
ordinance and agreement shall not create any rights in parties not signatories hereto.
SECTION 7.
This ordinance shall be cumulative of all provisions of ordinances of the cities of
Colleyville, Texas, and Euless, Texas except where the provisions of this ordinance are in direct
conflict with the provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 8.
It is hereby declared to be the intention of the City Council of the City of Colleyville and
the City Council of the City of Euless that the phrases, clauses, sentences, paragraphs and
sections of this ordinance and agreement are severable, and if any phrase, clause, sentence,
paragraph or section of this ordinance and agreement shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstiturionality shall
not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this
ordinance and agreement, since the same would have been enacted by the City Council of the
City of Colleyville and the City Council of the City of Euless without the incorporation in this
ordinance and agreement of any such unconstitutional phrase, clause, sentence, paragraph or
section.
Ordinance No. 1945 Boundary Agreement with the City of Colleyville Page 2
SECTION 9.
Should this ordinance and agreement for any reason be ineffective as to any part of the
area hereby incorporated into the City of Colleyville, such ineffectiveness of this ordinance and
agreement as to any such part or parts of any such area shall not affect the effectiveness of this
ordinance and agreement as to the remainder of such azea. The Colleyville City Council hereby
declares it to be its purpose to include as part of the City of Colleyville every part of the area
described in Exhibit A of this ordinance and agreement, regazdless of whether any part of such
described area is hereby not effectively annexed into the City. Provided, further, that if there is
included within the general description of territory set out in E~ibit A of this ordinance and
agreement to be hereby annexed into the City of Colleyville any lands or area which are
presently part of and included within the limits of the City of Colleyville, ar which are presently
part of and included within the limits of any other city other than the City of Euless, or which are
not within the City of Colleyville's jurisdiction to annex, the same is hereby excluded and
excepted from the territory to be annexed hereby as fully as if such excluded and excepted azea
were expressly described herein.
SECTION 10.
The City of Euless and the City of Colleyville do hereby covenant and agree to protect,
preserve and defend the herein described boundary adjustments.
SECTION 11.
This Joint Ordinance and Boundary Adjustment Agreement, upon adoption by both
cities, shall be executed in duplicate originals by the Mayor of each City.
PROVED by the C' Council of The City of Colleyville, Texas, at its meeting held
on the ,~ day of ~ 2012.
CITY OF COLLEYVILLE, TEXAS
By: ~ ~ ~
David Kelly, Mayor
ATTES~: _ , , D
By:
Si~gieton, City Secretary
APPROVED AS TO FORM AND LEGALITY:
11~1~ "J' ~
Matthew C.G. Boyle, City Attorney
Ordinance No. 1945 Boundary Agreement with the City of Colleyville Page 3
PRESENTED AND PASSED ON FIRST AND FINAL READING at a regulaz
meeting of the Euless City Council on the 28 day of February 2012, by a vote of 5 ayes, o
nays and 0 abstentions.
CITY OF EULESS
By:
Mary Lib S e, Mayor
ATTEST:
By
5utter, TRMC, City Secretary
APPROVED TO FORM AND LEGALITY:
W ne . Olson, City Attorney
Ordinance No. 1945 Boundary Agreement with the City of Colleyville Page 4
EXHIBIT A
TRACT A"
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Exhibit "A", Page 1
Page 1
CITY OF COLLEYVILLE ORDINANCE NO. O-15-1955
CITY OF EULESS ORDINANCE NO. 2063
JOINT ORDINANCE AND BOUNDARY ADJUSTMENT AGREEMENT
STATE OF TEXAS §
§
COUNTY OF TARRANT §
WHEREAS, the City of Colleyville, Texas is a home rule municipality located within
Tarrant County; and
WHEREAS, the City of Euless, Texas is a home rule municipality located within Tarrant
County; and
WHEREAS, pursuant to the authority granted in Section 43.031 of the Texas Local
Government Code, as amended, adjacent municipalities may make mutually agreeable changes in
their boundaries of areas that are less than 1, 000 feet in width; and
WHEREAS, Colleyville and Euless are adjacent; and
WHEREAS, the cities previously entered into City of Colleyville Ordinance No. O-12-
1828 and City of Euless Ordinance No. 1945, Joint Ordinance and Boundary Agreement and now
desire to revise the boundaries established by that Agreement; and
WHEREAS, Colleyville and Euless desire to identify mutually agreeable corporate
boundaries between the two communities; and
WHEREAS, Colleyville and Euless, in the true spirit of governmental cooperation, intend
this Joint Ordinance and Boundary Adjustment Agreement to reflect sound growth management
principles and interregional planning; and
WHEREAS, Colleyville and Euless want to make other commitments as part of this
Agreement to promote the efficient delivery of service, and sound regional growth.
NOW THEREFORE, BE IT ORDAINED AND MUTUALLY AGREED BY THE
CITY COUNCIL OF THE CITY OF COLLEYVILLE AND THE CITY COUNCIL OF
THE CITY OF EULESS:
SECTION 1.
The findings set forth above are incorporated into the body of this ordinance and agreement
as if fully set forth herein.
Page 2
SECTION 2.
Pursuant to Section 43.031 of the Texas Local Government Code, the area described and
depicted in Exhibit A shall be released from the corporate boundaries of Colleyville and
simultaneously incorporated into the corporate boundaries of Euless.
SECTION 3.
Upon adoption of this ordinance and agreement, a portion of Heritage Avenue between
Cheek-Sparger Road and Glade Road will be within the corporate boundaries of Colleyville and a
portion will be within the corporate boundaries of Euless. Colleyville and Euless each agree to
allow the drive approaches or other curb cuts onto Heritage Avenue to allow development within
the other City's corporate boundaries, unless strictly precluded by traffic safety considerations and
regulations. Colleyville and Euless agree to maintain all portions of Heritage Avenue within their
respective City Limits. Colleyville and Euless agree that Heritage Avenue shall remain named
Heritage Avenue unless otherwise agreed to by both Cities.
SECTION 4.
The laws of the State of Texas shall govern the interpretation, validity, performance, and
enforcement of this ordinance and agreement. The parties agree that exclusive venue shall lie in
Tarrant County, Texas for any dispute arising out of this ordinance and agreement. Before a suit
is filed by either party based on or pertaining to this ordinance and agreement, the parties agree
that they will submit the dispute for mediation, pursuant to the procedure described in Section
154.023 of the Texas Civil Practice and Remedies Code, as amended.
SECTION 5.
The effective date of this ordinance and agreement shall be the last day this ordinance and
agreement is approved by a party hereto as indicated on the signature blocks below.
SECTION 6.
Either party may file a certified copy of this ordinance and agreement in the real property
records of Tarrant County, Texas.
SECTION 7.
It is expressly understood and agreed that, in the execution of this ordinance and agreement,
no party waives, nor shall be deemed hereby to have waived, any immunity or defense that would
otherwise be available to it against claims arising in the exercise of governmental powers and
functions. By approving this ordinance and agreement, the parties do not create any obligations,
express or implied, other than those set forth herein, and this ordinance and agreement shall not
create any rights in parties not signatories hereto.
Page 3
SECTION 8.
This ordinance shall be cumulative of all provisions of ordinances of the cities of
Colleyville, Texas, and Euless, Texas except where the provisions of this ordinance are in direct
conflict with the provisions of such ordinances, in which event the conflicting provisions of such
ordinances are hereby repealed.
SECTION 9.
It is hereby declared to be the intention of the City Council of the City of Colleyville and
the City Council of the City of Euless that the phrases, clauses, sentences, paragraphs and sections
of this ordinance and agreement are severable, and if any phrase, clause, sentence, paragraph or
section of this ordinance and agreement shall be declared unconstitutional by the valid judgment
or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of
the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance and
agreement, since the same would have been enacted by the City Council of the City of Colleyville
and the City Council of the City of Euless without the incorporation in this ordinance and
agreement of any such unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 10.
Should this ordinance and agreement for any reason be ineffective as to any part of the area
hereby incorporated into the City of Euless, such ineffectiveness of this ordinance and agreement
as to any such part or parts of any such area shall not affect the effectiveness of this ordinance and
agreement as to the remainder of such area. The Euless City Council hereby declares it to be its
purpose to include as part of the City of Euless every part of the area described in Exhibit A of this
ordinance and agreement, regardless of whether any part of such described area is hereby not
effectively annexed into the City of Euless. Provided further, if there is included within the general
description of territory set out in Exhibit A of this ordinance and agreement to be hereby annexed
into the City of Euless any lands or area which are presently part of and included within the limits
of the City of Euless, or which are presently part of and included within the limits of any other city
other than the City of Colleyville, or which are not within the City of Euless’ jurisdiction to annex,
the same is hereby excluded and excepted from the territory to be annexed hereby as fully as if
such excluded and excepted area were expressly described herein.
SECTION 11.
The City of Euless and the City of Colleyville do hereby covenant and agree to protect,
preserve and defend the herein described boundary adjustments.
SECTION 12.
This Joint Ordinance and Boundary Adjustment Agreement, upon adoption by both cities,
shall be executed in duplicate originals by the Mayor of each City.
The first reading and public hearing being conducted on the 5th day of May 2015.
Page 4
The second reading and public hearing being conducted on the 12th day of May 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas, on this the
________ day of _________________________ 2015.
CITY OF COLLEYVILLE, TEXAS
B y : ________________________________
David Kelly, Mayor
ATTEST:
________________________________
Amy Shelley, City Secretary
APPROVED AS TO FORM AND LEGALITY:
________________________________
Matthew C. G. Boyle, City Attorney
PRESENTED AND PASSED ON FIRST AND FINAL READING at a regular meeting
of the Euless City Council on the _____ day of ________________, 2015, by a vote of _____
ayes, _____ nays and _____ abstentions.
CITY OF EULESS, TEXAS
B y : ________________________________
Linda Martin, Mayor
ATTEST:
________________________________
Kim Sutter, City Secretary
APPROVED AS TO FORM AND LEGALITY:
________________________________
Wayne K. Olson, City Attorney
Exhibit A
SPEAKER CARD
Date : �I �� � �
Agenda �tem Number::�.- item must be compfeted!
For example: 5a (this can 6e found on the far ►eft side of the ac�enda conyl
I will s eak In S of hi i '" I wiil eak In O si i n to this item.
p u p p o rt t s t e m. s p p p o t o
Name:
I do,not wish to.speak, but p�ease record my:
�
support opposition
Address: �� � �/��'C�6'� l l ' Y`�" � � �... City: L�P (� � ,`�
I undentand I am limited to speaking for irve minuies For ageRda iiems not lisied on the agenda
as a Pu61ic Hearing, City Council canRot respond io speakers in accordaRce wiih the Texas Open
MeetiRgs Law, Chapter 551 of the Te�ras tocal Government Code. This iRcludes persoRs speakiRg
under the Ciiizen's Comments section of the agenda,
Signed:
�s a Pu61ic Recard
SPEAKER CARD
Date:
Agenda �tem Nurrr�ber: �; � .- Item must be completed!
For example: 5a �thr`s can he found on the far Ieft side of t,
�-.� � `� Q .- �,�,,,, ,
I will speak In S�pport of this ite I will speak �n Opposition to ��is item.
I do not wish to speak, but please record my:
Name: � r``���
Address;��� 3 � I �" '�'� � �
support opposition
City:
r
I understand I am ►imited ta speaking t'or �ve mincrtes. Por agenda items not fisted on the agenda
as a Pcrblic Hearing, City Cocrncif cannot respond to speakers in accordance with the Teatas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This incicrdes persons speaking
crnder the Citizen' C me ts section of the agenda.
S' ned • � -
ig .
This
is a Public Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8a Agenda Date 05/12/2015 Number 8
Type Report
Department Finance
Title
Monthly Financial Report - April 2015
Explanation
General Fund
The percentage of current year taxes collected is slightly behind the percentage
collected for April 2014. It is anticipated that the budgeted 99.5% collection rate will
be achieved. For the month of April, General Fund sales tax is up 6.37% ($12,979)
from revenues reported for the same time period last year. Year to date General Fund
sales tax is up 7.93% ($97,801). This is the thirteenth consecutive month of increased
sales tax revenues as compared to the prior year, and this is the highest April sales tax
allocation ever received.
The annual electric franchise payment received from Oncor Electric exceeded budgeted
projections by 5%, due to higher customer usage. The payment received by Atmos
for gas usage exceeded budgeted projections by 47%. This increase can be attributed
to higher customer usage, due to colder temperatures during the winter months.
The amount received for the quarterly Mixed Beverage Tax allocation in April was
$25,673, which is slightly less than the amount received in April 2014. Year to date,
total allocations have exceeded budgeted projections and the amount received last
year. This increase is mostly attributable to a legislation change requiring customers to
pay sales tax of 8.25% on mixed drinks, effective January 1, 2014.
Eighteen new residential building permits were issued in April compared to seventeen
that were issued in April 2014. Revenues received for licenses and permits exceed
current year projections by over 38% year to date. The majority of this increase is
attributable to building permit revenues, which includes an additional 27 new
residential building permits issued over the same time period last year.
Ambulance collections are ahead of budgeted projections by 4.62%. Engineering and
Inspection revenues have exceeded budgeted projections already this fiscal year due
to the development plan review and inspection fees received for the Creekside at
Colleyville project. Colleyville Center revenues are currently ahead of budgeted
projections for this fiscal year. As a point of reference, all Saturday reservations are
booked until mid-September at Colleyville Center and business rentals during the week
City Council Agenda Briefing 8a
City of Colleyville Page 2
are up 4% over the same time period last year.
The average amount expended by the General Fund departments at the end of April is
50.23% of the total appropriation versus 51.48%, which was projected to be spent.
Utility Fund
Water usage increased 2.71% as compared to the amount sold through April 2014.
While the first quarter of this fiscal year experienced a decrease in rainfall (2.66
inches), the past four months have seen a significant increase of rainfall (10.74 inches)
when compared to the same time period last fiscal year. This recent increase in
rainfall has caused a decline in water usage over the past three months. The average
amount expended by the Utility Fund departments at the end of April was 42.08% of
the total appropriation, versus 44.06%, which was projected to be spent.
MONTHLY FINANCIAL REPORT - APRIL 2015
GENERAL FUND RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2015 4/30/2015 INCR (DECR)4/30/2014 PRIOR YEAR
Current Taxes $12,441,254 $12,201,785 $12,170,750 0.26%$11,349,206 7.51%
Delinquent Taxes 70,000 11,824 17,500 -32.43%42,222 -72.00%
Penalty & Interest 55,000 28,133 30,250 -7.00%34,246 -17.85%
TOTAL AD VALOREM TAXES $12,566,254 $12,241,743 $12,218,500 0.19%$11,425,674 7.14%
Oncor Electric $860,000 $903,390 $860,000 5.05%$893,973 1.05%
Tri-County Electric 105,000 126,855 105,000 20.81%105,326 20.44%
Atmos Gas 305,000 449,640 305,000 47.42%354,663 26.78%
AT&T 78,000 36,205 39,000 -7.17%38,793 -6.67%
Verizon/Others 70,000 32,960 35,000 -5.83%52,011 -36.63%
Refuse/Recycling 146,000 94,451 83,631 12.94%83,517 13.09%
Cable TV 430,000 273,335 250,833 8.97%239,944 13.92%
TOTAL FRANCHISE TAXES $1,994,000 $1,916,837 $1,678,464 14.20%$1,768,227 8.40%
Sales Tax $3,200,000 $1,330,338 1,329,891 0.03%$1,232,558 7.93%
Mixed Beverage Tax 70,000 80,820 52,500 53.94%71,628 12.83%
TOTAL SALES TAX $3,270,000 $1,411,158 $1,382,391 2.08%$1,304,186 8.20%
Building $558,000 $460,293 $325,500 41.41%$450,117 2.26%
Plumbing 50,000 36,585 29,167 25.43%40,388 -9.42%
Mechanical 30,000 20,448 17,500 16.84%21,855 -6.44%
Electrical 45,000 30,660 26,250 16.80%35,910 -14.62%
City License 40,000 27,075 23,333 16.04%29,445 -8.05%
Building Plan Review Fee 100,000 86,922 58,333 49.01%110,566 -21.38%
New Business 4,000 2,538 2,333 8.77%2,726 -6.90%
Sign Permit 6,000 5,335 3,500 52.43%7,040 -24.22%
Fence Permit 4,000 5,925 2,333 153.93%6,625 -10.57%
Fire Permits 6,500 7,255 3,792 91.34%5,050 43.66%
Irrigation Permit 13,000 9,587 7,583 26.42%8,466 13.24%
TOTAL LICENSES & PERMITS $856,500 $692,622 $499,625 38.63%$718,188 -3.56%
Fines $735,000 $506,808 $428,750 18.21%$446,373 13.54%
Alarm Fees 52,788 36,123 30,793 17.31%31,984 12.94%
Library Fines 22,500 13,506 13,125 2.91%13,533 -0.20%
TOTAL FINES $810,288 $556,437 $472,668 17.72%$491,890 13.12%
MONTHLY FINANCIAL REPORT - APRIL 2015
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
REVENUE SOURCE FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
BUDGET 4/30/2015 4/30/2015 INCR (DECR)4/30/2014 PRIOR YEAR
Re-zoning $7,500 $6,038 $4,375 38.02%$5,332 13.25%
Plat Fee/Site Plan 5,000 6,350 2,917 117.71%8,463 -24.96%
Board of Adjustment 1,250 875 729 20.00%1,700 -48.53%
Sale of Material 100 17 58 -70.86%486 -96.50%
Weed Mowing 6,500 4,051 3,792 6.83%27,660 -85.36%
Ambulance 300,000 183,083 175,000 4.62%195,574 -6.39%
Recreation Program 160,000 87,497 91,484 -4.36%97,861 -10.59%
Non-Resident Fee Parks 35,000 40,415 35,000 15.47%33,670 20.03%
Field Use Charge 21,000 24,295 21,000 15.69%21,465 13.18%
Engineering & Inspection 100,000 210,195 58,333 260.33%163,288 28.73%
Colleyville Center Rental 257,250 141,251 148,357 -4.79%132,642 6.49%
Lot Drainage Insp Fee 13,000 12,250 7,583 61.54%9,125 34.25%
TOTAL CHARGES FOR SERVICE $906,600 $716,318 $548,629 30.56%$697,266 2.73%
SRO Officer Reimb $94,282 $0 $0 0.00%$0 0.00%
Keller Court 217,697 115,705 115,705 0.00%112,958 2.43%
TOTAL INTERGOVERNMENTAL $311,979 $115,705 $115,705 0.00%$112,958 2.43%
Sale of Surplus Property $5,000 $3,798 $2,917 30.20%$13,801 -72.48%
Interest Income 35,000 7,306 3,675 98.80%2,094 248.83%
Miscellaneous 55,000 53,826 32,083 67.77%42,716 26.01%
Use of Available Cash 1,000,000 0 0 0.00%0 0.00%
Other Financing Source 0 0 0 0.00%0 0.00%
Antenna Lease 70,040 48,582 48,471 0.23%46,418 4.66%
TOTAL MISCELLANEOUS $1,165,040 $113,512 $87,146 30.25%$105,029 8.08%
Transfers-In $1,182,919 $0 $0 0.00%$0 0.00%
TOTAL TRANSFERS $1,182,919 $0 $0 0.00%$0 0.00%
TOTAL GENERAL FUND REVENUES $23,063,580 $17,764,330 $17,003,128 4.48%$16,623,417 6.86%
MONTHLY FINANCIAL REPORT - APRIL 2015
TOTAL PERCENT
FY 2015 THROUGH THROUGH INCREASE INCREASE
BUDGET 4/30/2015 4/30/2014 (DECREASE)(DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.5%97.71%97.75%-0.04%-0.04%
RESIDENTIAL BLDG PERMITS 118 94 67 27 40.30%
COMMERCIAL BLDG PERMITS 6 7 5 2 40.00%
CITATIONS ISSUED 11,500 5,933 5,853 80 1.37%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2015 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 4/30/2015 EXPENDITURES EXPENDED REMAINING
City Council $188,506 $105,228 $124,962 55.82%$83,278
City Manager 606,286 355,997 356,167 58.72%250,289
City Secretary 209,919 115,287 122,453 54.92%94,632
Finance 407,827 243,933 247,899 59.81%163,894
Legal 130,460 111,046 76,102 85.12%19,414
Engineering 380,608 257,332 257,521 67.61%123,276
Economic Development 302,995 150,625 176,747 49.71%152,370
Building Inspection 281,134 158,114 163,995 56.24%123,020
Community Development 349,709 179,575 188,997 51.35%170,134
Fire 4,568,006 2,726,504 2,784,670 59.69%1,841,502
Police 4,408,293 2,570,003 2,571,504 58.30%1,838,290
Parks 1,300,258 579,458 583,484 44.56%720,800
Recreation 357,823 140,675 149,730 39.31%217,148
Street Maintenance 4,083,178 1,291,420 1,381,854 31.63%2,791,758
Library 724,124 399,129 422,406 55.12%324,995
Communications 168,267 82,658 85,156 49.12%85,609
Colleyville Center 358,155 178,891 183,924 49.95%179,264
Human Resources 274,930 89,324 90,376 32.49%185,606
Municipal Court 399,733 214,739 233,178 53.72%184,994
Fleet Services 232,003 120,340 135,335 51.87%111,663
Facility Services 518,004 264,776 272,169 51.11%253,228
Information Services 1,126,415 751,265 757,075 66.70%375,150
Non Departmental 925,160 480,996 489,677 51.99%444,164
Capital Equipment Reserve 542,000 0 0 0.00%542,000
Compensation Adjustment 184,425 0 0 0.00%184,425
TOTAL EXPENSES $23,028,218 $11,567,314 $11,855,379 50.23%$11,460,904
MONTHLY FINANCIAL REPORT - APRIL 2015
UTILITY FUND
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 4/30/2015 4/30/2015 INCR (DECR)4/30/2014 PRIOR YEAR
Water Sales $11,014,359 $4,603,281 $4,815,377 -4.40%$4,183,574 10.03%
Sewer Sales 3,745,247 1,958,333 2,184,727 -10.36%2,073,483 -5.55%
Sewer Installation 7,000 9,700 4,083 137.55%6,600 46.97%
Water Installation 21,000 23,291 12,250 90.13%20,460 13.83%
Sewer Tie-on Charges 5,000 0 0 0.00%3,000 -100.00%
Engineering Charges 5,000 97,487 2,917 3242.39%87,120 11.90%
Penalties 218,543 101,760 127,483 -20.18%112,298 -9.38%
Miscellaneous 13,000 11,436 7,583 50.80%9,403 21.62%
TOTAL OPERATING INCOME $15,029,149 $6,805,287 $7,154,422 -4.88%$6,495,938 4.76%
Interest Income $20,300 $7,484 $7,697 -2.77%$6,635 12.80%
TOTAL NON-OPERATING INCOME $20,300 $7,484 $7,697 -2.77%$6,635 12.80%
TOTAL INCOME $15,049,449 $6,812,771 $7,162,119 -4.88%$6,502,573 4.77%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
4/30/2015 4/30/2014 (DECREASE)(DECREASE)
GALLONS OF WATER SOLD 955,353,500 930,169,000 25,184,500 2.71%
NUMBER OF WATER CUSTOMERS 9,587 9,442 145 1.54%
UTILITY FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2015 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 4/30/2015 EXPENSES EXPENDED REMAINING
Billing $381,081 $190,688 $222,297 50.04%$190,393
Operations 10,546,206 4,500,859 4,651,954 42.68%6,045,347
Utility Support 1,101,132 606,304 642,327 55.06%494,828
Non-Departmental 305,133 119,228 177,994 39.07%185,905
Debt Service 490,100 475,800 475,800 97.08%14,300
Compensation Adjustment 21,733 0 0 0.00%21,733
Transfer to General Fund 1,160,255 0 0 0.00%1,160,255
TOTAL EXPENSES $14,005,640 $5,892,879 $6,170,372 42.08%$8,112,761
RESOLUTION R-15-3875
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
MAY 12, 2015
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution as follows are hereby
adopted:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 12TH DAY OF MAY 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor