HomeMy WebLinkAboutLibrary Board-Agenda Packets-5/9/2005
PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
MAY 9, 2005
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of April 11 , 2005 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Community/Economic Development Presentation
Scott Welmaker, Economic Development Manager
V. Policy review and discussion
A. Patron Use Policy
VI. Library Long Range Planning Process Update
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Suggested Items for Future Meetings
X. Citizen Comments*
XI. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, May 5,2005,
at 5:00 p.m.
~rn ~ ~. ,,~------
Mary E. Rodne
Library Director
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COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2004/2005
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 148,25 44.50 0,00 16,10 67,33 276.18
November 240,95 35.00 4,00 16.00 12,50 308.45
December 128.75 12.00 0.00 4,50 26.00 171,25
Janua 162.25 0.00 0.00 19.50 50.95 232,70
Februa 146,25 2.00 0.00 0,00 46.05 194,30
March 145,25 0.00 0,00 0.00 25,00 170,25
A ril 82.50 0,00 0,00 26,60 40,50 149.60
Ma 0,00 0,00 0,00 0.00 0.00 0.00
June 0,00 0.00 0,00 0.00 0.00 0.00
Jul 0,00 0,00 0,00 0,00 0.00 0,00
Au ust 0,00 0,00 0.00 0,00 0.00 0,00
Se tember 0,00 0,00 0.00 0,00 0,00 0,00
FY Total 1 ,054.20 93.50 4.00 82.70 268,33 1 ,226.55
Colleyville
Public Library
April 2005 Web site Statistics
Page Hit Counts
Home: 0
New York Times Bestsellers: 39
Oprah's Book Club: 28
Independent Booksellers List: 20
Newbery Medal Winners: 12
Caldecott Medal Winners: 11
Pulitzer Prize: 13
Agatha Awards: 12
Anthony Awards: 10
Rebecca Caudill Awards: 9
British Crime Writers' Assoc.: 11
Edgar Awards: 11
World Fantasy Awards: 12
Hugo Awards: 12
National Book Critics Circle: 12
RITA Awards: 13
Spur Awards: 10
Bram Stoker Awards: 11
ALA Best Books for Young Adults: 12
ALA Notable Books for Children: 12
Horn Book Picture Book Awards: 10
National Science Teachers Association: 11
Scientific America Young Readers Book Awards: 14
Calendar: 301
Ready Reference: 120
Directory: 179
About: 233
~t QxJnts I
Cache created: 5/2/2005 9:08:55 AM
HotTitles updated: 7/18/2002 2:36:17 PM
MEMORANDUM
TO:
Colleyville Public Library Board
FROM:
Mary E, Rodne, Library Director
DATE:
May 3,2005
SUBJECT:
Colleyville Public Library Patron Use Policy
On April 27, 2005, Bill Lindley, City Manager, received a letter from Chuck
Barnett, City Manager of Bedford, informing the City of Colleyville of the new
proposed operational hours for the Bedford Public Library. In addition, the City of
Bedford requested that our city reconsider any sanctions or restrictions placed
upon Bedford library patrons allowing for our reciprocal agreements to be
reinstated. On May 3, 2005 Bill Lindley responded to the letter and rescinded
the administrative policy of limiting Bedford resident's use of the Colleyville Public
Library. (see attached letters)
On May 2, I called the State Library for information regarding the status of the
Bedford Library and was given the following information, When the City of
Bedford closed the Library, the Library lost its system membership and could no
longer be active in the State TexShare Library Card Program, Even though the
Library opened for service again on May 3, the status did not change because
the Library is not open enough hours to meet qualifications for system and
TexShare Library Card Program membership. The Texas State Library and
Archives Commission will be discussing the status of Bedford at a meeting on
May 16, 2005 and it could change.
On May 2 and May 3, I called the area libraries that had changed their service
status to Bedford residents when the Library closed and was given the following
updates, Euless is planning to continue not serving Bedford residents for an
indefinite period of time. North Richland Hills dropped restrictions and is offering
the same level of service to Bedford residents as before the closing, Hurst is
currently limiting Bedford residents to three items and is proposing a per
transaction fee, which will be discussed at the May 10, 2005 City Council
Meeting, (see attached Non-Resident Information for Area Libraries)
In light of all that has transpired in the past several months, staff recommends
that the Library Board review the current non-resident patron use policy at the
May 9, 2005, Library Board meeting, Currently, we have three types of
registered non-resident patrons which are as follows: TexShare Participating
Home Library non-residents; Non-TexShare, Non-Reciprocal Borrowing
Participating Home Library non-residents; and non-residents not served by
a home library. Now, with the present status of Bedford, we would have a fourth
type, Non-TexShare, Reciprocal Borrowing Participating Home Library non-
residents. Staff recommends that the Library Board should review the policies
for each non-resident type, starting with the current non-resident policy that
addresses library service to non-residents not served by a home library,
Presently, the Library serves all non-residents of Texas, without a charge, which
is encouraged by the Texas State Library,
Since we are now participating at a Level II in the Lone Star Library program, the
Library can charge non-resident fees to residents not served by a library and
residents served by a library that does not participate in the StateTexShare
program.
The Library Board has several options to consider, which include:
~ Not providing Library service to any non-resident not served by a
home library
~ Serving non-residents without a home library and charging a flat fee
comparable to area libraries such as Grapevine and Keller, who both
charge a flat fee of $25.00
~ Serving non-residents without a home library and charging a fee
based on a formula. Following is an example of a formula used by
some libraries:
City total operating expenditures per capita, divided by population served,
multiplied by city average household size = the resident fee,
For example, using this formula for the City of Keller, the non-resident fee
would be as follows:
City of Keller 2003 total operating expenditures per capita, $883, 690,
divided by population served, 32, 921, = $26.84 per capita, multiplied by
City of Keller average household size, 3,05, = a non-resident fee of
$81.62,
For the City of Colleyville, the fee would be as follows:
City of Colleyville 2003 total operating expenditures per capita, $472, 247,
divided by population served, 21, 085, = $22.40 per capita, multiplied by
City of Colleyville average household size, 3, = a non-resident fee of
$67,20, Library statistics for 2003 were used as the Library 2004 statistics
have not yet been published.
~ Serving non-residents without a home library, charging a fee and
limiting checkout of items
~ Serving non-residents without a home library and limiting checkout
of items
In serving the Non-TexShare, Non-Reciprocal Borrowing Participating Home
Library non-residents, which are libraries such as Grapevine and Keller that
charge our residents to use their library, the Library Board has the same options,
as listed above.
In serving Non-TexShare, Reciprocal Borrowing Participating Home Library non-
residents, we could serve them as TexShare Participating Home Library non-
residents,
Staff has prepared a proposed Patron Use Policy for the Board to review and
discuss, The revisions are bolded, Please note that the Board can propose
other options,
Please review the attached information, so we can discuss this policy at the
meeting, For your information, staff has provided the attachments listed below,
Attachments:
April 27, 2005, Letter from City of Bedford
May 3, 2005, Letter from Bill Lindley to the City of Bedford
Non-Resident Information for Area Libraries
Current Library Patron Use Policy
Proposed Library Patron Use Policy
GITY of
~im3m\~~~!I\\
19)m~8 "'~~
2000 forest :RJdqe Drive, 'Bedford, Texas 760Zl-lUTVlV.cl.bedfordlxlls - (817) 952-2100
City 9danaoer's Office
(817) 952-2106
April 27, 2005
Mr. Bill Lindley
City.Manager
CITY OF COLLEYVILLE
100 Main Street
Colleyville, TX 76034
Dear Mr. Lindley:
On March 29,2005 for the Bedford City Council amended the FY 2004/05 budget
due to a tax rollback election. In effect, this closure eliminated the reciprocal
agreement between our libraries in that Bedford could not provide services to
your city's library patrons.
Fortunately, Bedford has recently received an anonymous donation allowing for
funding and official action to reopen our library. The city's ability to operate the
library is still significantly reduced but the library will operate for at least 20 hours
aweek starting Tuesday, May 3,2005. Although limited the City is now in a
position to honor the reciprocal agreements between our libraries. It is our hope
that hours of operation will increase, either due to additional donations and/or the
adoption of the FY 2005106 budget.
In that the Bedford Public Library is now available to your patrons, we
respectfully request that your city reconsider any sanctions or restrictions placed
upon Bedford library patrons allowing for our reciprocal agreements to be
reinstated.
Thank you for your review and consideration of this matter and I look forward to
your reply.
uckp,Barnett
City Manager
We are an Equal Opportunlty/ .Affirmative Action Employer
city Of
Ie
TexaS
May 3, 2005
Mr. Chuck Barnett
City Manager
City of Bedford
2000 Forest Ridge Drive
Bedford , Texas
Via Telefax and Regular Mail
C-A v t:k
Dear~tt,
Thank you for the letter of April 27, 2005 explaining the planned reopening of the
Bedford Public Library scheduled for May 3, 2005, I can imagine the community
excitement in receiving the donation to reopen the facility for limited hours.
Based on the reopening of the Bedford Public Library, I have rescinded the
administrative policy of limiting Bedford resident's use of the Colleyville Public
Library,
On March 31, 2005, the City of Colleyville's Public Library temporarily suspended
library service to non-residents not served by a host public library. As previously
discussed, among other things it was important to take this interim measure
since there was no means of securing the return of materials checked out by
users without an ongoing reciprocal borrowing arrangement between the two
public libraries,
At the April 11, 2005 Library Board meeting, the patron use policy for non-
residents not served by a public library was thoroughly considered. The
consensus of the Library Board was that the temporary policy for non-residents
not served by a public library would remain effective until more information could
be provided to the Board, We plan to continue the discussion at the May 9, 2005
Library Board meeting in developing a non-resident patron use policy,
Sincerely,
~'Yl
Bill Lindley
City Manager
100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000
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en
cIty Of _ COLLEYVILLE
CCeC1> PUBLIC LIBRARY
TexaS
o GENERALSTATEMENT
It is a goal of the Colleyville Public Library to provide access to print and non-
print material to satisfy the diverse informational, educational and recreational
interests of the residents of the City of Colleyville, To insure the greatest degree
of access to the greatest number of the library's registered borrowers (and others
who may use the library's collection and resources as a condition of the library's
participation in cooperative regional and state library networks), while providing
the greatest degree of control over the library's resources, these rules and
policies for the use of the library's collections and resources are established,
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the Colleyville
Public Library staff in patron use of the Library,
o ACCESS TO RECORDS
· CONFIDENTIALITY
It is the policy of the library, regarding circulation of books and other materials to
individual borrowers, to respect the confidential nature of the library user's
identification with specific materials, and his right to privacy,
Records of this library, which identify or serve to identify a person who requests,
obtains, or uses library materials or services are confidential and are considered
exempted from required disclosure under the Texas Open Records Act. No such
record will be given out without a court order and approval of the City Attorney.
The Colleyville Public Library does not make available lists of registered library
patrons except in compliance with the law,
· PATRON'S OWN RECORDS
A patron's library account is private, A patron must grant written permission
before other individuals may examine his or her records, Access to a patron's
own records may be obtained by telephone or online if the patron supplies his or
her library card number and can verify his or her identity by providing information
that is consistent with information in the library's database. Patrons who wish to
Patron Use Policy
October 2003
Page 1 of5
check out library material but have forgotten their library cards may ask staff to
charge items to their cards and staff will comply if time allows staff to verify
patrons'identities,
· MINORS
The records of material checked out by minors are also protected by
confidentiality laws; however, parents or guardians are responsible by signed
agreement with the library for materials checked out by minors in their care, By
execution of the Library card application, a minor appoints a parent or legal
guardian as their authorized representative to receive information concerning the
use of their Library card,
· CONFIDENTIALITY WAIVER
The Library will consider that a patron has given consent to waive confidentiality
and will release an item on hold if the patron provides his or her library card or
the Library's notice of the availability of the item on hold to a person who staff can
identify as a family member.
o REGISTRATION OF BORROWERS
· RESIDENTS
The Colleyville Public Library is a tax-supported public library. This means
that people residing within the jurisdictional boundaries of the City of
Colleyville pay City property taxes, which in part support the library, Those
people who live within the jurisdictional boundaries of the City of Colleyville
need pay no additional fee to be eligible to receive their first library card,
Library cards are valid for three years and are nontransferable. The card may
be renewed without additional fees, provided the library cardholder continues
to reside within the jurisdictional boundaries of the City of Colleyville, has the
expired card and is a patron in good standing, There is a fee to replace
damaged, destroyed, lost, or stolen library cards.
Adults wishing to register for a borrower's card, renew an expired borrower's
card or replace a lost, stolen, damaged, or destroyed borrower's card at the
Colleyville Public Library must complete and sign an application card and
provide photo identification, which bears their current name and address. If
the photo identification does not have a current address, one piece must be
supplied from the residency list. Acceptable proofs of identification and
residence are listed below, P,Q. Box addresses are not acceptable.
Patron Use Policy
October 2003
Page 2 of 5
IDENTIFICATION LIST RESIDENCY LIST
Drivers License Current Utility Bill (Le, Telephone, Gas, Electric,
State Identification Card Water or Cable)
Student Identification Card Current Bank Statement
Workplace Identification Card Current Instructional Driver's Permit
Military Identification Card Current Real Estate Tax Bill
Passport
· MINORS
Youth, under the age of eighteen, must be accompanied by a parent or guardian
when applying for a library card, The parent or guardian must supply acceptable
adult identification as described above and sign the statement of responsibility for
the library card at the time the library card is issued,
· HOMEBOUND
Colleyville residents who are permanently or temporarily disabled are entitled to
monthly delivery of library materials, This service is also available to seniors
without transportation. Patrons must have a valid Colleyville Public Library card.
This service is available through the Adult Services Department.
· NON-RESIDENTS
The Colleyville Public Library participates in the Texas State Library Lone Star
Libraries Program at the highest level and charges no non-resident fee. All
residents of Texas may use the Colleyville Public Library free of charge upon
completion of the application process established for residents. Individuals
residing outside the jurisdictional boundaries of the City of Colleyville, but within
the boundaries of another public library, may borrow materials from the
Colleyville Public Library upon presentation of a valid public library card issued
by any other public library, At the time of first usage, a non-resident borrower
must complete a Colleyville Public Library registration form, Borrowing privileges
will be valid for one year. The patron must be in good standing at their home
library,
Individuals residing outside the jurisdictional boundaries of the City of Colleyville
and the boundaries of another public library will be issued a Colleyville Public
Library non-resident card. Non-resident cards are valid for one year. The card
may be renewed according to the same guidelines established for residents,
Patron Use Policy
October 2003
Page 3 of5
o TEXSHARE CARD PROGRAM
The library participates in the Texas State Library TexShare Card program, The
TexShare card program is a reciprocal borrowing program, It is designed to
allow the registered users of participating institutions to directly borrow materials
from the libraries of other participating institutions.
· RESIDENTS
The Library will issue a TexShare card with a one year expiration date to a
Colleyville Public Library Cardholder who has had a card for six (6) months or
longer, is in good standing at the Colleyville Public Library, and is 18 years of age
or older. Cards may be renewed with proper identification if the cardholder is in
good standing,
· NON-RESIDENTS
TexShare borrowers from other libraries are eligible for privileges upon
presentation of a valid TexShare card issued to them by their home library and a
current valid photo ID with proof of current address, TexShare borrowers will be
asked to fill out a Colleyville Public Library card application to be entered in the
Colleyville Public Library System as a TexShare borrower,
o PATRON'S CHANGE OF ADDRESS
All registered patrons of the Colleyville Public Library, whether Colleyville
residents or registered non-resident borrowers, are required to inform the
Colleyville Public Library of any change of address, If any time mail sent to a
patron by the library is returned, or if the library learns by other means that the
address on file is no longer accurate, the patron's library card will automatically
be blocked, The patron will need to re-register.
o LOST, STOLEN AND DAMAGED CARDS
If a library card is lost or stolen, a patron is responsible for all materials borrowed
on the card until they have notified the Circulation Department. The patron will
be required to re-register and pay a replacement fee, A replacement fee will be
charged for a library card that must be reissued because it has been damaged
and cannot be read by the library scanner.
o OWNERSHIP OF LIBRARY CARD
All cards issued by the Colleyville Public Library remain the property of the
Library and may be repossessed by the library for violation of library rules or
other instances determined by the library's administration,
Patron Use Policy
October 2003
Page 4 of 5
o APPEALS
Anyone who believes that he/she has been unfairly denied a library card may
appeal to the Library Director.
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the Patron
Use Policy periodically, and reserve the right to recommend changes at any time,
Patron Use Policy
October 2003
Page 5 of5
ccen~
Texas
COLLEYVILLE
PUBLIC LIBRARY
o GENERAL STATEMENT
It is a goal of the Colleyville Public Library to provide access to print and non-
print material to satisfy the diverse informational, educational and recreational
interests of the residents of the City of Colleyville. To insure the greatest degree
of access to the greatest number of the library's registered borrowers (and others
who may use the library's collection and resources as a condition of the library's
participation in cooperative regional and state library networks), while providing
the greatest degree of control over the library's resources, these rules and
policies for the use of the library's collections and resources are established.
o STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the Colleyville
Public Library staff in patron use of the Library,
o ACCESS TO RECORDS
· CONFIDENTIALITY
It is the policy of the library, regarding circulation of books and other materials to
individual borrowers, to respect the confidential nature of the library user's
identification with specific materials, and his right to privacy.
Records of this library, which identify or serve to identify a person who requests,
obtains, or uses library materials or services are confidential and are considered
exempted from required disclosure under the Texas Open Records Act. No such
record will be given out without a court order and approval of the City Attorney,
The Colleyville Public Library does not make available lists of registered library
patrons except in compliance with the law.
· PATRON'S OWN RECORDS
A patron's library account is private, A patron must grant written permission
before other individuals may examine his or her records, Access to a patron's
own records may be obtained by telephone or online if the patron supplies his or
her library card number and can verify his or her identity by providing information
that is consistent with information in the library's database, Patrons who wish to
Patron Use Policy
Proposed April 2005
Page 1 of6
check out library material but have forgotten their library cards may ask staff to
charge items to their cards and staff will comply if time allows staff to verify
patrons' identities,
· MINORS
The records of material checked out by minors are also protected by
confidentiality laws; however, parents or guardians are responsible by signed
agreement with the library for materials checked out by minors in their care. By
execution of the Library card application, a minor appoints a parent or legal
guardian as their authorized representative to receive information concerning the
use of their Library card.
· CONFIDENTIALITY WAIVER
The Library will consider that a patron has given consent to waive confidentiality
and will release an item on hold if the patron provides his or her library card or
the Library's notice of the availability of the item on hold to a person who staff can
identify as a family member.
D REGISTRATION OF BORROWERS
· RESIDENTS
The Colleyville Public Library is a tax-supported public library, This means
that people residing within the jurisdictional boundaries of the City of
Colleyville pay City property taxes, which in part support the library. Those
people who live within the jurisdictional boundaries of the City of Colleyville
need pay no additional fee to be eligible to receive their first library card.
Library cards are valid for three years and are nontransferable, The card may
be renewed without additional fees, provided the library cardholder continues
to reside within the jurisdictional boundaries of the City of Colleyville, has the
expired card and is a patron in good standing. There is a fee to replace
damaged, destroyed, lost, or stolen library cards,
Adults wishing to register for a borrower's card, renew an expired borrower's
card or replace a lost, stolen, damaged, or destroyed borrower's card at the
Colleyville Public Library must complete and sign an application form and
provide photo identification, which bears their current name and address, If
the photo identification does not have a current address, one piece must be
supplied from the residency list. Acceptable proofs of identification and
residence are listed below. P,O, Box addresses are not acceptable,
Patron Use Policy
Proposed April 2005
Page 2 of6
IDENTIFICATION LIST RESIDENCY LIST
Drivers License Current Utility Bill (Le, Telephone, Gas, Electric,
State Identification Card Water or Cable)
Student Identification Card Current Bank Statement
Workplace Identification Card Current Instructional Driver's Permit
Military Identification Card Current Real Estate Tax Bill
Passport
· MINORS
Youth, under the age of eighteen, must be accompanied by a parent or guardian
when applying for a library card, The parent or guardian must supply acceptable
adult identification as described above and sign the statement of responsibility for
the library card at the time the library card is issued.
· HOMEBOUND
Colleyville residents who are permanently or temporarily disabled are entitled to
monthly delivery of library materials, This service is also available to seniors
without transportation, Patrons must have a valid Colleyville Public Library card,
This service is available through the Adult Services Department.
. NON-RESIDENTS (TexShare Participating Home Library)
The Colleyville Public Library participates in the Texas State Library Lone
Star Libraries Program as a TexShare Card Participant. Individuals
residing outside the jurisdictional boundaries of the City of Colleyville, but
within the boundaries of another TexShare public library, may borrow
materials from the Colleyville Public Library upon completion of a
TexShare Non-Resident Library Card Application, presentation of a photo
identification with current name and address, see above, and a valid
library card issued by the home library. Once registered, a non-resident
TexShare borrower's home library card may used at the Colleyville Public
Library. Borrowing privileges will expire one year from date of registration
and are nontransferable. Borrowing privileges may be extended to a
TexShare non-resident borrower in good standing, upon presentation of
proof of address and a valid home library Card.
. NON-RESIDENTS (Non-TexShare, Reciprocal Borrowing Participating
Home Library Non-residents)
The Colleyville Public Library participates in the Texas State Library Lone
Star Libraries Program as a TexShare Card Participant. Individuals
residing outside the jurisdictional boundaries of the City of Colleyville, but
within the boundaries of another public library that does not participate in
Patron Use Policy
Proposed April 2005
Page 3 of6
TexShare, but in reciprocal borrowing, may borrow materials from the
Colleyville Public Library upon completion of a Non-TexShare, Reciprocal
Borrowing Participating Home Library Non-Resident Library Card
Application, presentation of a photo identification with current name and
address, see above, and a valid library card issued by the home library.
Once registered, a Non-TexShare, Reciprocal Borrowing Participating non-
resident borrower's home library card may used at the Colleyville Public
Library. Borrowing privileges will expire one year from date of registration
and are nontransferable. Borrowing privileges may be extended to a non-
resident borrower in good standing, upon presentation of proof of address
and a valid home library Card.
. NON-RESIDENTS (Non-TexShare, Non-Reciprocal Borrowing
Participating Home Library)
Individuals residing outside the jurisdictional boundaries of the City of
Colleyville, but within the boundaries of a non-TexShare, non-reciprocal
borrowing participating home library, may borrow materials from the
Colleyville Public Library upon completion of a Non-TexShare, Non-
Reciprocal Borrowing Participating Home Library Non-Resident Library
Card Application, presentation of a photo identification with current name
and address, see above, current valid library card issued by the home
library and payment of the current non-resident fee established by the City
of Colleyville. Once registered, a non-resident borrower's home library
card may used at the Colleyville Public Library. Borrowing privileges will
expire one year from the date of purchase and are nontransferable.
Borrowing privileges may be extended to a non-resident borrower in good
standing, upon presentation of proof of address and payment of the
current non-resident fee established by the City of Colleyville.
. NON-RESIDENTS (Without Home Library)
Individuals residing outside the jurisdictional boundaries of the City of
Colleyville, and the boundaries served by a public library, may borrow
materials from the Colleyville Public Library upon completion of a Non-
Resident Library Card Application, presentation of an acceptable photo
identification with current name and address, see above, and payment of
the current non-resident fee established by the City of Colleyville. Non-
resident borrowers not served by a home library will be issued a Colleyville
Public Library non-resident card. Non-resident cards are valid for one year
from the date of purchase and are nontransferable. The library card may
be renewed, if the non-resident borrower is in good standing, upon
presentation of proof of address and payment of the current non-resident
fee established by the City of Colleyville.
Patron Use Policy
Proposed April 2005
Page 4 of6
o TEXSHARE CARD PROGRAM
The library participates in the Texas State Library TexShare Card program. The
TexShare card program is a reciprocal borrowing program. It is designed to
allow the registered users of participating institutions to directly borrow materials
from the libraries of other participating institutions,
· RESIDENTS
The Library will issue a TexShare card with a one year expiration date to a
Colleyville Public Library Cardholder who is in good standing at the
Colleyville Public Library, and is 18 years of age or older, Cards may be
renewed with proper identification if the cardholder is in good standing,
· NON-RESIDENTS
TexShare borrowers from other libraries are eligible for privileges as
specified under NON-RESIDENTS (TexShare Participating Home Library)
section above.
o PATRON'S CHANGE OF ADDRESS
All registered patrons of the Colleyville Public Library, whether Colleyville
residents or registered non-resident borrowers, are required to inform the
Colleyville Public Library of any change of address, If any time mail sent to a
patron by the library is returned, or if the library learns by other means that the
address on file is no longer accurate, the patron's library card will automatically
be blocked, The patron will need to re-register.
o LOST, STOLEN AND DAMAGED CARDS
If a library card is lost or stolen, a patron is responsible for all materials borrowed
on the card until they have notified the Circulation Department. The patron will
be required to re-register and pay a replacement fee. A replacement fee will be
charged for a library card that must be reissued because it has been damaged
and cannot be read by the library scanner,
o OWNERSHIP OF LIBRARY CARD
All cards issued by the Colleyville Public Library remain the property of the
Library and may be repossessed by the library for violation of library rules or
other instances determined by the library's administration.
Patron Use Policy
Proposed April 2005
Page 5 of6
o APPEALS
Anyone who believes that he/she has been unfairly denied a library card may
appeal to the Library Director.
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the Patron
Use Policy periodically, and reserve the right to recommend changes at any time.
Patron Use Policy
Proposed April 2005
Page 6 of6
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
April 11 , 2005
I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 7: 00 p,m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin
Alternates present: Dennis Healy and Angie Guthrie-Madison
Ex-Officio Members Present: Ginny Tigue and Susan Taylor
Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret
Stansburger, Steve Banta and John Eubanks
Council Liaison Absent: Jon Ayers
Staff present: Mary Rodne, Paul Frederiksen, Bill Lindley
II. Approval of March 14,2005 Minutes - A motion was made by Carol Wollin
and seconded by Nancy Eytcheson to approve the March 14, 2005 minutes.
Motion approved unanimously.
III. LIBRARIAN'S REPORT
a, Monthly Statistics
Library Director Rodne distributed Colleyville Public Library March 2005
Usage Statistics, for review and discussion, Patrons had checked out a
total of 10,210 items, 144 Colleyville residents registered for library cards,
library patron visits totaled 6,337, attendance for programs totaled 528 and
volunteer hours totaled 194,25 hours. Rodne reported that several new
statistics, circulation last year, drive-up window and library website, had
been added to the reports, She also noted that the total circulation of
library materials this year was 50% higher than the total circulation of
library materials last year at this time,
b. Donations
Director Mary Rodne reported that the Library had not received any
donations in March,
c. Programs
Director Rodne reported that the winter session of Youth Services
programs had ended in April and that during the session, a total of 1,170
children and adults had attended, Rodne noted that a Story Time survey
had been conducted the final week and distributed the results to the
Board for review and discussion. The Board discussed how positive all
the responses to the story times had been. A motion was made by
Richard Roxburgh and seconded by Pat Jones that the Library Board
make a statement of commendation to youth services staff, Melissa
Hassell and Allison Johnson on their expertise in presenting outstanding
Youth Services programming. Motion approved unanimously
Director Mary Rodne gave an update on programs scheduled for the
Library's Summer Reading Program, Superheroes, Powered By Books,
which is scheduled to start June 6th and end on July 23rd,
IV. POLICY REVIEW AND DISCUSSION
A. Non-Resident Patron Use Policy
Library Director Mary Rodne presented an overview of the Colleyville
Public Library Non-Resident Use Policy, an update on the closure of the
Bedford Public Library, non-resident service information for area libraries,
and various options to consider in providing service to non-resident library
patrons, City Manager, Bill Lindley, reported on the administrative policy,
effective on March 31, 2005, which had been forwarded to the Library
Board. Chair Pat Jones then opened the floor for discussion, After a
lengthy discussion, Bonnie Carrol made a motion that the Library Board
wait in making a decision regarding service to Bedford library patrons
until more information was available for either a special meeting or the
regular May 9, 2005, Board meeting and to continue with the present
policy. Carol Wollin seconded the motion, Motion approved
unanimously.
V. REVIEW AND DISCUSSION OF CITY OF COLLEYVILLE FY 2006 BUDGET
SCHEDULE
Library Director Mary Rodne presented the City of Colleyville FY 2006 Budget
Schedule for review and discussion and noted that proposed Departmental
Base Budgets were due on Friday, May 6,2005.
VI. BYLAWS REVIEW
Director Rodne commented that at the March 14, 2005, Library Board
meeting clarification of the annual meeting time was requested. Rodne
indicated that the time of the annual meeting was specified in the Bylaws and
that no further review of the Bylaws was needed at this time,
VII. LIBRARY LONG RANGE PLANNING PROCESS UPDATE
Director Mary Rodne reported that registration for The New Planning for
Results online course had been completed, and that Joan Cochran and she
would be taking the course, Planning committee options were presented and
discussed. Bill Lindley, City Manager, commended the Library Board on their
efforts in finding a very qualified volunteer facilitator,
VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Susan Taylor gave highlights of the Friends of the Library
sponsored 5th annual Millionaire event held on April 8, 2005, at the Colleyville
Center, and noted that the event had been very successful. Taylor reported
that, to date, the financial report for the event had not been finalized.
IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Ginny Tigue announced that the Library Foundation was working on
several projects, a book to honor donors for display in the Library, the annual
mailer fund raiser and the annual book-themed dinner. Tigue noted that the
dinner was tentatively scheduled in November and that the theme was going
to be based on mystery books.
X. SUGGESTED ITEMS FOR FUTURE MEETINGS
XI. CITIZEN COMMENTS
None
XII. ADJOURN: A motion was made by Bonnie Carroll and seconded by
Susan Potter to adjourn the meeting. Motion approved, The meeting of the
Colleyville Public Library Board was adjourned at 8:17 p.m.
'Kf 'Il ~e J PC{Ck(l-t \+c Hl[.;'
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
May 9, 2005
I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 7: 00 p,m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Susan Potter,
Bonnie Carroll and Carol Wollin
Members absent: Nancy Eytcheson and Richard Roxburgh
Alternates absent: Dennis Healy and Angie Guthrie-Madison
Ex-Officio Members Present: Susan Taylor
Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret
Stansburger, Steve Banta, John Eubanks and Ginny Tigue
Council Liaison Absent: Jon Ayers
Staff present: Mary Rodne, Paul Frederiksen, and Scott Welmaker
II. Approval of April 11, 2005 Minutes - A motion was made by
Bonnie Carroll and seconded by Karen Birkes to approve the April 11, 2005
minutes as corrected, Motion approved unanimously.
III. LIBRARIAN'S REPORT
a, Monthly Statistics
Library Director Rodne distributed Colleyville Public Library April 2005
Usage Statistics, for review and discussion, Patrons had checked out a
total of 9,402 items, 112 Colleyville residents registered for library cards,
library patron visits totaled 5,495, attendance for programs totaled 195 and
volunteer hours totaled 149,60 hours, Rodne also noted that the total
circulation of library materials this year was 47% higher than the total
circulation of library materials last year at this time.
b, Donations
Director Mary Rodne reported that the Library had received a total of
$8,374,68 in donations in April, which included $500 from the ExxonMobil
Foundation, and $7,874,86 from the Friends of the Colleyville Public
Library for step stools, a sound system and an LCD projector and screen,
c, Programs
Director Mary Rodne distributed the Library's Summer Reading Program,
Superheroes, Powered By Books, program brochure for review and
discussion, She reported that Library staff would be visiting the Colleyville
Elementary school on May 16th to promote the summer reading program,
In addition, staff would be delivering around 1000 summer reading
program flyers to five schools, Bransford Elementary, Q,C, Taylor,
Glenhope Elementary, Heritage Middle, and Colleyville Middle, Director
Rodne also noted that the Library was recruiting volunteers to work at the
summer reading check-in station and that staff would be setting up a
display at the National Charity League May 16th meeting to recruit
volunteers.
IV. COMMUNITY/ECONOMIC DEVELOPMENT PRESENTATION
Scott Welmaker, Economic Development Manager for the City of Colleyville
presented an overview of Economic Development activities and noted that
some funding was available for exhibits such as the Smithsonian Institution
Traveling Exhibitions or art displays of local artists. Welmaker proposed that
the Library may want to consider hosting exhibits of this type on the upper
level of the Library. The Board discussed the proposal and consensus was
that these options should be considered,
V. POLICY REVIEW AND DISCUSSION
A. Non-Resident Patron Use Policy
Library Director Mary Rodne presented an overview of the proposed revisions
to the Colleyville Public Library Non-Resident Use Policy, an update on the
opening of the Bedford Public Library, non-resident service information for
area libraries, and various options to consider in providing service to non-
resident library patrons, Chair Pat Jones then opened the floor for
discussion. Consensus of the Board was to discuss each non-resident type
individually and that the discussion of non-resident fees for library service
would be at the June 13, 2005, Library Board meeting.
NON-RESIDENTS (Without Home Library)
The Board reviewed and discussed proposed changes. Carol Wollin made a
motion to approve the changes as recommended by staff. Bonnie Carroll
seconded the motion. Motion approved unanimously.
NON-RESIDENTS (Non-TexShare, Non-Reciprocal Borrowing
Participating Home Library)
The Board reviewed and discussed proposed changes. Carol Wollin made a
motion to approve the changes as recommended by staff, Bonnie Carroll
seconded the motion. Motion approved unanimously.
NON-RESIDENTS (Non-TexShare, Reciprocal Borrowing Participating
Home Library)
The Board reviewed and discussed proposed changes, Bonnie Carroll made
a motion to approve the changes as recommended by staff, Carol Wollin
seconded the motion, Motion approved unanimously.
NON-RESIDENTS (TexShare Participating Home Library)
The Board reviewed and discussed proposed changes, Carol Wollin made a
motion to approve the changes as recommended by staff. Pat Jones
seconded the motion, Motion approved unanimously.
/
VI. LIBRARY LONG RANGE PLANNING PROCESS UPDATE
Director Mary Rodne reported that The New Planning for Results online
course had started, Rodne noted that Joan Cochran had begun the course
and she would be starting the course in July,
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Susan Taylor reported that the Friends of the Library would be
serving refreshments donated by Albertson's at the Library's Summer
Reading Program Opening Day Celebration, scheduled on June 6, 2005 from
10 a,m, - 12 noon, Taylor also noted that the Friends had purchased a
number Library wish list items, which included a sound system, and an LCD
projector and screen.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported that the Library Foundation was planning the annual
book-themed dinner, Jones noted that the dinner was tentatively scheduled
in November and that the theme was going to be based on mystery books,
IX. SUGGESTED ITEMS FOR FUTURE MEETINGS
John Eubanks noted that this would be the last meeting that he would be
attending as he would not be serving an additional term on the school board,
X. CITIZEN COMMENTS
None
XI. ADJOURN: A motion was made by Bonnie Carroll and seconded by Carol
Wollin to adjourn the meeting. Motion approved, The meeting of the
Colleyville Public Library Board was adjourned at 8:14 p,m,
.. COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2004/2005
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 148,25 44.50 0.00 16,10 67,33 276.18
November 240,95 35.00 4.00 16.00 12.50 308.45
December 128.75 12.00 0.00 4,50 26.00 171,25
January 162.25 0.00 0,00 19.50 50.95 232,70
February 146.25 2.00 0,00 0.00 46,05 194,30
March 145,25 0,00 0.00 0.00 25,00 170.25
April 82.50 0,00 0.00 33.26 42,00 157.76
Mav 58.50 0,00 0.00 15.16 16.00 89.66
June 0,00 0,00 0.00 0,00 0,00 0,00
Julv 0.00 0.00 0.00 0,00 0,00 0,00
AUQust 0.00 0.00 0,00 0,00 0,00 0,00
September 0.00 0,00 0.00 0,00 0,00 0,00
FY Total 1,112.70 93.50 4.00 104.52 285.83 1 ,324.37