HomeMy WebLinkAboutCity Council-Agenda Packets-11/20/2002
PUBLIC NOTICE
STATE HIGHWAY 26 ADVISORY COMMITTEE
AGENDA
Colleyville City Hall
5400 Bransford Road
November 20, 2002
7:00 p.m.
I. Call to Order
II. Approval of the September 25, 2002 Minutes
III. Discussion and Consideration of Public Information Program for the
Planned SH26 Project
a. Website www.collevville.blvd.com
b. Newsletter
c. Additional Public Informational Tools
IV. Overview of the Colleyville Business Alliance
V. Consideration of Appointment of a SH26 Advisory Committee Liaison
to the Colleyville Business Alliance
VI. Overview of the Public Notice for the SH26 Advisory Committee
Openings
VII. Update of SH26 Planned Improvements
VIII. Ideas for Future Agenda Items
IX. Establish Next Meeting
X. Adjourn
I certify that the above notice was posted on the Bulletin Board at City Hall on
Friday, November 15, 2002 at 4:30 p.m.
Cynthia Singleton, TRMC
City Secretary
STATE HIGHWAY 26 ADVISORY COMMITTEE
MEETING MINUTES
November 20, 2002
Colleyville City Hall
7:00 p.m.
I. Chair Joe Allen called the meeting to order. Also attending the meeting
were committee members Joseph Short, Dee McNosky, Larry Midtbo,
Joyce Hammill, Kipp Whitman, Curtis Young, Mike Taylor, and Butch
Wallace; consultants Linda Pavlik and Melissa Moorman; Mike Jones and
Gary Teague Teague of Teague, Nall & Perkins; and city staff members
Dianne McWethy, Keith Fisher
II. The minutes of the September 25,2002 meeting were approved as
distributed.
III. The meeting begins with discussion and consideration of the Public
Information Program for the Planned SH26 Project.
Website Overview - www.colleyvilleblvd.com
. Web site should be updated as project advances continuing through
construction phase.
. The site should be updated monthly; refresh current information if
there is nothing new.
. Content is open to committee's input, but TXDOT has final oversight
of the site; the site is included in Teague Nall and Perkins' scope of
servIce.
. Homepage will show main information and a section on "what's
new."
. Buttons should include Project Team Overview, Maps, Schematic
Design, Construction Activity, and F AQs, Related Sites,
Meetings/Seminars, Contact Us, and Advisory Committee.
. The design team will consider splitting information on the F AQ pages
between business and residents.
. Site should include a 30-day timeline for critical utilities and access
issues for affected property owners.
. Meetings/Seminars section is still under construction. Waiting for
TXDOT's approval on this portion. There was discussion as to
whether minutes from the meetings should be posted on the site along
with committee meeting notices. TXDOT would have to ultimately
approve.
Newsletters
. Preparation should be uniform and should always contain a
description of the project.
. There should be a construction schedule in each newsletter.
Additional Public Information Suggestions
. Project Information Office - design team should consider placing a
schematic exterior of building along with phone number and contact
info.
. Schematic map will be on website in mid-December.
. Comment Cards - Committee make take on role with comment cards
. Put signs at key intersections with website information
. Place a portable sign with the web site at the project office.
. The library can be used in Fall 2003 as a place to disseminate project
information.
. Invite Grapevine business owners to share what went right with the
recent NW highway project at a joint meeting with this committee.
. Share positive information through testimonials in newsletters.
IV. Overview of the Colleyville Business Alliance meeting - most business
owners are concerned about receiving up-to-the-minute information about
the project, specifically when construction begins. Other concerns are
access and temporary signage. TxDOT and other members of the project
team were in attendance at the Business Alliance's meeting last Thursday to
answer questions.
V. The committee appointed Larry Midtbo as the liaison to the Business
Alliance.
VI. New Committee. Between now and December 2nd everyone can reapply to
be reappointed to the committee. Half of the committee's terms expire.
Those members whose terms expire will receive a letter and a new
application from the city secretary.
VII. Update ofSH26 Planned Improvements - 30% plan due by December 19th.
The plan sets framework for the project. After the EEA is submitted to