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HomeMy WebLinkAboutCity Council-Agenda Packets-6/27/2000 City of ~ Texas Agenda Colleyville City Council and Library Advisory Committee Meeting June 27, 2000 Colleyville Community Center 5300 Bluebonnet Drive 7:00 p.m. I. Opening Remarks Mayor Pro Tern Ginny Tigue 7:00 p.m. - 7:10 p.m. II. Overview of Needs Assessment 7:10 p.m. - 8:10 p.m. And Start-Up Plan for the Colleyville Public Library Florence Mason, F. Mason Associates III. IV. V. Questions and Answers 8: 1 0 p.m. - 8:30 p.m. 8:30 p.m. - 8:45 p.m. Next Steps Adjourn Immediately following the Library Advisory Committee meeting, the City Council will reconvene to discuss the City of Colleyville Justice Center P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 City of ~ Texas MEMORANDUM FROM: Mayor and City Council Library Advisory Committee ..J Dianne McWethy, Assistant City Manage~:~" June 22, 2000 ~ TO: DATE: SUBJECT: "Needs Assessment and Start-up Plan for the Colleyville Public Library" The next meeting of the Library Advisory Committee and the City Council has been scheduled for June 27 at 7:00 p.m. at the Colleyville Community Center. At this meeting Florence Mason will review the "Needs Assessment and Start-up Plan for the Colleyville Public Library" that was previously mailed to the committee. If you have any questions or need additional information, please contact me at 577.759, extension 204. xx: Bob Stripling, City Manager P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 Council Worksession Tuesday, June 27, 2000 ColleyvilIe Community Center 7:00-9:00 p.m. : Library needs assessment, design parameters and programming 9:00-onward : Justice Center design and costs CONSULTANT COMMENTS: FLORENCE MASON Demographic overview: rehash of previous surveys _ Colleyville as driver-centered culture: high cars-to-household mte - All focus group segments discussed care for children _ Some home-schooling: dependent on access to materials, science-based materials - Many adults between 45-65 years of age Paradox: Atmosphere - Library will attract both adults and children _ Design: Adults want quiet, self-study, stress relief environment with few distractions _ Design: Adults want a place for children where children can be children (and noise) - Design: most space will be noisy, transactional; one quiet shielded reading room? _ Design: Concern for containment: no direct exit path, slow children down before exiting _ Design: Library as well-built destination, as quality comfortable community asset, showpiece _ Design: Library as decorated and finished-out up to par with residential standards in the area _ Design: Gallery space for art and meeting rooms for organizations increase multi-use _ Design: Training space for computer classes doubles as open labs and community school labs _ Design: Story time space can double as lecture space and rentable space for receptions, etc. _ Atmosphere: Board comment: children as "respectful of the library": voluntarily quiet? - Staff: Focus group interest in friendly, welcoming, helpful staff _ Staff: Focus group interest in staffwith technical knowledge, ability to teach library services _ Staff: Focus groups want staff to work with schools to offer support for curriculum _ Atmosphere: Library as social space, place to go and interact with the community _ Atmosphere: Library as cultural space, place to see art exhibits, music-related elements Computer usage - Access: High computer usage at home _ Access: Focus group participants still expressed interest in Internet access in the library _ Funding opportunities: Texas as above-average in support for online access, subscription subsidy _ Funding opportunities: Grants available for networking, common catalogs and tech services _ Training! Assistance: focus group expressed need for staff and touch, not just computer lab _ Tmining! Assistance: targeted classes for children, teens, seniors and Internet searching _ Tmining! Assistance: staff on hand for assistance in searching, printing, trouble-shooting _ Filtering: Possible to separate filtered children's computers and non-filtered adult computers _ Filtering: Board member concern about filtering out health and psychology-related content _ Filtering: City Manager suggests LAN access for personal laptops with self-purchased filters _ Filtering: Case law unclear, may be "all or nothing" choice for the City: no barriers if offered _ Filtering: Liability issue: Ifwe offer filters, must filters be fool-proof or open us to suit? _ Filtering: Board concern: debate is a "non-issue" if public will not frequently access blue content _ Monitoring: Allowing open access but keeping stations in open view oflibrarians _ Monitoring: Allowing open access but encouraging parents/guardians to supervise children _ Access: Demand managed by tiroeouts, policies/software that encourages "taking ttnns" _ Access: Board concern that computers in neighboring cities are often unused, no lines _ Cost: More internet content will move from free to subscription or cost-per-visit _ Cost: Libraries will subsidize some content but users may have to pay to access other sites _ Space: A computer terminal and desk/chair/approach space displaces up to 1,000 books (continued) Basic services _ Focus groups expressed interest in traditional services: check-out, reference, story hours _ Focus groups expressed interest in drive-through book drops near car travel routes _ Colleyville residents are accustomed to traditional libraries in neighboring cities _ Collection: best-sellers and children's books, transition to young adult and adult books _ Interest in borrowing despite income levels and access to bookstores, online bookstores _ Collection: focus group interest in trading bought books from home for library services New services _ Collection: focus group in books, books on tape, CD-ROMs, game software, DVD movies _ Challenge: space and cost decisions, selection among various formats, type of materials _ Higher cost of audio/video materials encourages borrow-over-buy decision in households _ Homework support center: collections, overheads, poster boards, printers, laminators for fee Time/Ease of Use _ Both working adults and at-home caregivers expressed interest in ability to access services _ Online access: catalog searching, ability to reserve and re-check books from home _ Convenience: not just keeping doors open when people are here, but get in-and-out quickly Innovation _ Pioneering: automated self check-out without the need to interact with a librarian _ Pioneering: no existing statl7procedures avoids having to retrain old staff and habits _ Customized standardization: basic services for free, predefined options for additional fees _ Customized standardization: self-service for free, librarians do searching/copying for fees _ Outsourcing: private info brokers do searching for fees, not internal library staff _ Outsourcing: focus salaried staff time on client service, not paperwork, tech support _ Outsourcing: focus staff on interaction with clients, outsource administration, tech services _ Lock boxes: ability to reserve materials online and put them in a lock box for night pick-up _ Retail demand: Library as vendor of databases and software that citizens can purchase _ Customized standardization: services for special groups such as pilots, entrepreneurs, etc. _ Networking: membership with regional library systems necessary for State TIF grants _ Networking: librarian with MLS degree as criteria for certification by regional systems _ Naming opportunities: different rooms and spaces allow foundations and donors to target gifts _ NichelIdentity: niche moving from type of content ( e.g. entrepreneurs) to higher level of service? _ Niche/Identity: from focus on special clientele (e.g. pilots) to general luxury and convenience? _ NichelIdentity: strategy and risk: higher costs may attract paying users from neighboring cities BOARD/STAFF/COUNCIL DISCUSSION Board members and Councilmembers discussed the time frame for hiring a librarian. The City Manager described positives and negatives of having a librarian employed during the planning process. A committee with consultant support may bring a library online that meets civic needs. A specific person as librarian may design a library that best suits his/her preferences and style. Hiring an on-staff planner is fme if this person is aro1.U1d to open the library and establish SOPs, but this can be a drawback if subsequent librarians have a different style or would make changes that the building and program would not support. Board members and Councilmembers discussed having a "library of record" as a consultant or management team member that would qualify the City to join (be certified by) the regional library association and open up the doors for grants and other cooperative support. The Texas State Library and the North Texas association would decide if a consultant in our employ would suffice or if we need a librarian on payroll. Florence Mason reminded all that Texas is not a standards-based state. ALA and TLA has suggested guidelines for library size and collection development, but the Texas State Library does not hold some of these rules as enforceable with the force of law and deviation cannot prevent access to State funds. The Texas Library Systems Act does set some standards for joining regional associations and networks. JUSTICE CENTER Reconvened at 9: 10 Architect's Presentation: Hal Sargent (Exhibits: Floor plan diagrams as of December 1999 and JWle 2000) Main entrance and secondary/jail entrance are public in front. The back lot is secured and is only for staff: patrol and CID entry. A public lobby at the main entrance directs the public either to Court or through security to Police. The jail entrance is designed to be staffed by CommWlications at first, by jailers at a future date. The Patrol area is in back near the patrol car parking area. Police have a break area near a back entrance. CID has a separate entrance in back. There are also juvenile holding cells here with 24-hr access. The December chart has some shaded areas which have been cut out to get within budget. A covered lane in back is removed Wlder an awning to reduce the cost of a patrol yard. One fewer lane decreases costs by $85,000. This awning provides some relief during hail stoms. We can hide others in the sally port. In Court, they removed a partition between the judge's dais and court area and the seating area. The seating area in Court can still double as a training area. We can hide the dias by use of lighting instead of screening with a space- intensive partition. The area can still be used for Teen Court, Citizens' Police Academy, Neighborhood Assn's... Seating will be fixed to allow for more durable seating. The Police Dept. does not have staff who could move and set up moveable seating. Seating will have armrests with pop--up desks that will allow use as training space. Architects also removed one of two restrooms in the jail area and a restroom and cell in CID. Architects added a shaped planter in front to steer the public to the main entrance, not the jail. Architects and the Police Chief cut out a CID lieutenant's office, a position we will never fill. The Police Chief insists on a two-door saUy port with front and back doors. This allows cars to pull through without backing out and blocking cars in front of them. Coppell's garage holds five cars, but cars in back lock cars in front of them in. Image: Councilmembers were concerned about the view ofthe new facility from the Community Center. The City will move dirt from Hall-Johnson road work onto the site to raise it by two feet. The patrol lot and secured staff parking lot is behind the building from the Community Center. Cell space: Four cells that can hold two people each will have lower capacity if we have one female. There is space for a future housing pod for longer stays and an exercise area. We currently try to process detainees overnight and transport them to Tarrant COWlty quickly. Longer stays increase our costs and require other types of infrastructure to meet standards. The COWlcil commended the Chief for reducing costs while still proposing a facility that will meet expected needs for the next 20 years. The Chief tried to design a building that is ooique to Colleyville that encourages commooity involvement and inviting public space and multi-use rooms.