HomeMy WebLinkAboutCity Council-Agenda Packets-4/7/2015
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, April 7, 2015 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Presentation and discussion on Special Events
PC-2 Discussion of the April 7, 2015, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding the
Municipal Court Judge appointment and duties
Section 551.071 - Legal - Consultation with attorney regarding Glade Road
Initiative
Section 551.071 - Legal - Consultation with attorney relative to Heritage
Avenue right-of-way (access)
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
City of Colleyville Page 1
City Council Agenda April 7, 2015
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the city manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Dave Jung, Crown of Life Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-15-3861
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation of a proclamation declaring April 8, 2015, Millie Stuck
Day in Colleyville - Mayor David Kelly
Presentation of a proclamation in recognition of Child Abuse
Prevention Month, Julie Evans, Executive Director, Alliance For
Children - Mayor David Kelly
Presentation of the Government Finance Officers Association (GFOA)
Distinguished Budget Presentation Award - Assistant City Manager
and Chief Financial Officer Terry Leake, Finance Manager Karen Hines,
and Strategic Services Manager Adrienne Lothery - Mayor David Kelly
City of Colleyville Page 2
City Council Agenda April 7, 2015
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-15-3862
4a Approval of the minutes of the regular City Council meeting of March
17, 2015
5. ORDINANCE(S): CONTINUED READING AND PUBLIC HEARING
5a Ordinance O-15-1949
Consideration for a Special Use Permit for a telecommunications
tower on Lot 5R-1, Block 1, of the Andy Felps Addition, located at
4003 Colleyville Boulevard, Case ZC14-027
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-15-3863
Authorization to utilize the Parks Tomorrow Fund for the acquisition of
a chlorinating recirculation system and approve a contract with Vortex
International, in an amount not to exceed $140,000, and authorize
the city manager to execute the contract
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. REPORTS
Parks and Recreation Advisory Board Meeting Minutes - January 5, 2015
Planning and Zoning Commission Meeting Minutes - February 9, 2015
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR APRIL 7,
2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3864
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Thursday, April
2, 2015, by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 3
City Council Agenda April 7, 2015
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 04/07/2015
Type Pre Council
Department Library
Title
Presentation and discussion on Special Events
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
Explanation
This item is provided as a report to City Council on Colleyville Special Events, and to
provide additional information based upon City Council's prior discussion about holding
a fall event and retaining/repurposing the Haunted Trails event.
Annually, staff plans and produces a myriad of special events, which are held Citywide
throughout the year, and are designed to create and build community; celebrate
community uniqueness; enhance Citywide spirit and pride; promote economic
development; fundraise; promote department programs; and celebrate holidays. In
the recent past, staff reports to City Council on Special Events have focused on the
three primary City of Colleyville Special Events: Colleyville Old Tyme Bar-B-Q; Red,
White & Sousa; and Holly Colley Holiday. To provide a comprehensive overview of all
larger City special events, and a greater understanding of the resources needed in
bringing these events to fruition, the presentation will include the following:
Overview of winter season events (December – February)
Overview of spring season events (March – May)
Overview of summer season events (June – August)
Overview of fall season events (September – November)
Special Events - 2015
Questions and Discussion
Upon conclusion of the presentation, staff is seeking reaffirmation of City Council's
direction to conduct the Haunted Trail Fest at the Colleyville Nature Center, as the
main fall event, based on their direction at the December 16, 2014 City Council
meeting.
Attachments
1.Special Events Presentation
City of Colleyville
Special Events
Presentation
Pre Council Meeting
April 7, 2015
Special Events - Presentation
Overview of winter season events (December – February)
Overview of spring season events (March –May)
Overview of summer season events (June –August)
Overview of fall season events (September –November)
Special Events -2015
Questions and Discussion
Special Events -Overview
Winter Season Events
(December –February)
City Tree Lighting Celebration
City and Community Tree
Lighting Ceremony
Holiday Themed Activities
City Tree Lighting Celebration
Date:Friday, December 5, 2014
Time:5:00 p.m. – 8:00 p.m.
Location:Colleyville City Hall/Library in the Village at Colleyville
Activities:
Traditional tree lighting, including 17 community decorated trees, photos with Santa,
children’s crafts &activities,including games, face painting,balloons,and cookie
decorating,community choral and dance groups,carriage rides and holiday fare, and
beverages
Attendance:Estimated 1,000
Planning:City staff with input from the Colleyville Events Steering Committee
Producer:City staff
Funding:Colleyville Economic Development Corporation (CEDC); Donations; No admission fee
Pre-Event Planning:Three months planning; Three days set up
Post-Event Take Down:Two and one-half hours take down; Five days organization and storage
Winter Ball
Mothers and Sons
Fathers and Daughters
Winter Ball
Date:Friday, January 30, 2015
Time:7:00 p.m. – 9:00 p.m.
Location:Colleyville Center -5301 Riverwalk Drive
Activities:Father/Daughter and Mother/Son Dance;live DJ,refreshments, photos,gift bag
Attendance:120
Planning:Recreation
Producer:Recreation
Funding:Recreation;Sponsorships;Admission fee
Pre-Event Planning:Two months; One day set up
Post-Event Take Down:Four hours take down, organization, and storage
Special Events -Overview
Spring Season Events
(March –May)
Bunny Brunch
Pictures with the Bunny
Egg Hunt
Bunny Brunch
Date:Saturday,March 28, 2015
Time:10:00 a.m. –12:00 p.m.
Location:Colleyville Center -5301 Riverwalk Drive
Activities:Brunch,bunny crafts,pictures with the bunny,egg hunt,balloons,petting zoo &
vendors
Attendance:160
Planning:Recreation
Producer:Recreation
Funding:Recreation;Sponsorships; Admission fee
Pre-Event Planning:Two months planning; One day set up
Post-Event Take Down:Four hours take down, organization, and storage
Colleyville Old Tyme Bar-B-Q
Barbeque Cookers Competition
Kid’s Cook-Off
Old Tyme Bar-B-Q
Date:Friday, April 24, 2015 and Saturday, April 25, 2015
Time:Friday,6:00 p.m. –10:00 p.m.;Saturday,11:00 a.m. – 6:00 p.m.
Location:Colleyville Center –5301 Riverwalk Drive
Activities:
Friday Evening –fish fry and free concert
Saturday –sanctioned International Barbeque Cookers Association Competition,
Kid’s Cook-Off,food vendors,bounce houses,public auction and autograph signings
by professional athletes
Attendance:Estimated 4,000
Producer:Colleyville Police Department -Fundraiser for Special Olympics
Funding:Colleyville Economic Development Corporation (CEDC); Vendor Fees; Donations;
VIP area admission fees
Pre-Event Activity:Two months planning; One and one-half days set up
Post-Event Activity:One-half day take down, organization,and storage
Texas Junior Anglers
Learning to Fish
Fishing with Dad
Texas Junior Anglers
Date:Saturday,April 25, 2015
Time:9:00 a.m. –12:00 p.m.
Location:Colleyville Nature Center –100 Mill Wood Drive
Activities:Fishing event for children 16 and under
Attendance:Estimated 130
Planning:Recreation
Producer:Recreation,Parks, Texas Junior Anglers
Funding:Recreation; No admission fee
Pre-Event Planning:Minimal
Post-Event Take Down:One hour
Colleyville Clean Sweep
Crud Cruiser
Household Hazardous Waste Disposal
Colleyville Clean Sweep
Date:Saturday, April 18, 2015
Time:9:00 a.m.to 11:00 a.m.
Location:Colleyville Heritage High School
Activities:Collection of household hazardous waste,electronics recycling,document shredding,
bulk and brush trash
Attendance:250 participants (first 100 cars –Crud Cruiser)
Planning:City Manager’s Office
Producer:City Manager’s Office, city staff
Funding:City funds
Pre-Event Planning:Four to six weeks planning; Three hours set up
Post-Event Take Down:One hour take down
Fire Department Open House
CareFlite Air Medical Helicopter
Emergency Equipment Displays
Fire Department Open House
Date:Saturday,May 2, 2015
Time:10:00 a.m. – 1:00 p.m.
Location:Central Fire Station –5209 Colleyville Boulevard
Activities:Central Fire Station tours,children’s games,music,refreshments,CareFlite Air Medical
helicopter,fire apparatus and emergency vehicle displays
Attendance:Estimated 400 –500
Planning:Fire Department and Colleyville Citizens Fire Academy Alumni Association (CCFAAA)
Producer:Fire Department and Colleyville Citizens Fire Academy Alumni Association (CCFAAA)
Funding:Colleyville Citizens Fire Academy Alumni Association (CCFAAA); Donations
Pre-Event Planning:One month planning; Two hours
Post-Event Take Down:Two hours take down, organization, and storage
Special Events -Overview
Summer Season Events
(June –August)
Red, White & Sousa
Patriotic Concert
Reserved Table & Lawn Seating
Red, White & Sousa
Date:Friday, June 26, 2015
Time:6:00 p.m. –10:00 p.m.
Location:Colleyville Center –5301 Riverwalk Drive
Activities:Patriotic Concert and Food Truck Park
Attendance:Estimated 4,000
Planning:City staff with input from the Colleyville Events Steering Committee
Producer:City staff
Funding:Colleyville Economic Development Corporation (CEDC);Donations; Reserved Seating
Fees
Pre-Event Planning:Four months planning; Three days set up
Post-Event Take Down:Two hours take down;Five days organization and storage
Summer Reading Kickoff
Ribbon Cutting
Prize Room Grand Opening
Summer Reading Kickoff
Date:Friday, June 5, 2015
Time:6:00 p.m. – 8:00 p.m.
Location:Colleyville Public Library
Activities:
Themed event held annually to celebrate the beginning of the Summer Reading
Program.Activities include:grand opening of the prize room,children’s arts and
crafts,face painting,balloons,and refreshments
Attendance:Estimated 500
Planning:Library staff
Producer:Library
Funding:Library Voluntary Fund; Donations
Pre-Event Planning:Four months planning; One day set up
Post-Event Take Down:One hour take down; One day organization and storage
Summer Reading Finale
Carnival Games
Water Rides
Summer Reading Finale
Date:Friday, July 31, 2015
Time:5:30 p.m. – 8:30 p.m.
Location:Colleyville Public Library in the Village at Colleyville
Activities:
Themed event held annually to celebrate the end of the Summer Reading Program.
Activities include:live DJ,children’s arts and crafts,face painting,balloons,carnival
games,inflatable rides,petting zoo, pony wheel rides,train rides,and food
Attendance:Estimated 1,000
Planning:Library staff
Producer:Library and city staff
Funding:Library Voluntary Fund; Donations
Pre-Event Planning:Three months planning; One day set up
Post-Event Take Down:One and one-half hours take down; Three days organization and storage
Special Events -Overview
Fall Season Events
(September –November)
National Night Out
Family Activities
Police Interaction
National Night Out
Date:Tuesday, October 6, 2015
Time:6:00 p.m. – 9:00 p.m.
Location:City Park –5205 Bransford Road
Activities:Police and Fire Department softball game at 7:00 p.m.,children’s activities,
demonstrations and exhibits,and refreshments
Attendance:Estimated 500
Planning:Police and Fire Departments
Producer:Police Department and Colleyville Citizens Police Academy Alumni Association
(CCPAAA) and Colleyville Citizens Fire Academy Alumni Association (CCFAAA)
Funding:
Police Department and Colleyville Citizens Police Academy Alumni Association
(CCPAAA) and Colleyville Citizens Fire Academy Alumni Association (CCFAAA);
Donations
Pre-Event Planning:Two months planning; Three hours set up
Post-Event Take Down:Three hours take down, organization,and storage
Haunted Trail Fest
Haunted Trail
Halloween Themed Activities
Haunted Trail Fest
Date:Saturday, October 17, 2015
Time:7:00 p.m. – 9:00 p.m.
Location:Colleyville Nature Center –100 Mill Wood Drive
Activities:Haunted trail, costume contest, Halloween themed games,and activities
Attendance:Estimated 1,000
Planning:City staff with input from the Colleyville Events Steering Committee
Producer:City staff
Funding:Colleyville Economic Development Corporation (CEDC);Donations; Admission fee only
for haunted trail
Pre-Event Planning:Three months planning;Two days set up
Post-Event Take Down:Two hours take down; Five days organization and storage
Special Events –2015
At the Colleyville Events Steering Committee meeting on March 25,2015,the
Committee discussed Fiscal Year 2015 special events and proposed the
following four special events:
•April 24 &April 25,2015 –Old Tyme Bar-B-Q –Colleyville Center
•June 26,2015 –Red,White &Sousa –Colleyville Center
•October 17,2015 –Haunted Trail Fest –Colleyville Nature Center
•December 4,2015 –Tre e Lighting Celebration –City Hall/Library
Questions & Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 04/07/2015
Type Pre Council
Department City Secretary
Title
Discussion of the April 7, 2015, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 04/07/2015
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding the Municipal Court
Judge appointment and duties
Section 551.071 - Legal - Consultation with attorney regarding Glade Road Initiative
Section 551.071 - Legal - Consultation with attorney relative to Heritage Avenue right-
of-way (access)
Section 551.071 - Legal - Consultation with attorney on contemplated litigation
(Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy
McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S.
Newman v. City of Colleyville and City of Keller
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation,
and duties of the city manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-15-3861
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
APRIL 7, 2015
WHEREAS, following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 7TH DAY OF APRIL 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 04/07/2015
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Presentation of a proclamation declaring April 8, 2015, Millie Stuck Day in Colleyville -
Mayor David Kelly
Presentation of a proclamation in recognition of Child Abuse Prevention Month, Julie
Evans, Executive Director, Alliance For Children - Mayor David Kelly
Presentation of the Government Finance Officers Association (GFOA) Distinguished
Budget Presentation Award - Assistant City Manager and Chief Financial Officer Terry
Leake, Finance Manager Karen Hines, and Strategic Services Manager Adrienne
Lothery - Mayor David Kelly
Attachments
1.Proclamation declaring April 8, 2015, Millie Stuck Day in Colleyville
2.Proclamation in recognition of Child Abuse Prevention Month
3.Government Finance Officers Association Distinguished Budget Presentation
Award
RESOLUTION R-15-3862
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
APRIL 7, 2015
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council
meeting of March 17, 2015
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____
ABSTENTIONS ON THIS THE 7TH DAY OF APRIL 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, March 17, 2015 City Council Chambers
Mayor Pro Tem Mike Taylor called the Pre Council meeting of the Colleyville City
Council to order on Tuesday, March 17, 2015, at 5:30 p.m.
ROLL CALL: Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
Absent: Mayor David Kelly
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Police Chief Mike Holder, Fire Chief Brian Riley, Economic Development Director
Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James
Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance
Manager Karen Hines, Interim Community Development Director Adam Marsh,
Communications and Marketing Director Mona Gandy, Strategic Services Manager
Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney
Matthew Boyle, and City Secretary Amy Shelley
PC-1 Presentation and discussion of the Integrated Mosquito Management
Program
City Engineer Jeremy Hutt presented this item and briefed the City Council.
Mayor Pro Tem Taylor questioned staff regarding the targeted application of the
adulticide. Engineer Hutt replied staff will apply a targeted approach to a testing
site in which three positive samples are gathered from that area. He stated an
attempt is made to control the mosquito population in that area. He added that
only a sample site that tests positive will be treated with pesticides.
Mayor Pro Tem Taylor stated if there are no positive tests, then no pesticides will
be applied. Engineer Hutt replied correct.
Mayor Pro Tem Taylor stated it seemed there were several trouble spots in which
samples tested positive. Engineer Hutt replied there was one main area, but there
were a couple of others that were hit and miss.
Councilmember Hart questioned staff regarding if the Health Department has
indicated why no one has come down with the virus, given the positive testing.
Engineer Hutt replied the Health Department has indicated that about 80 percent,
who are exposed, may or may not show symptoms of the virus.
City of Colleyville Page 1
City Council Minutes - DRAFT March 17, 2015
Councilmember Mogged stated because of the communication elements of the
mosquito issues, most people have responded by staying indoors or wearing long
sleeve clothing, or some other action. Engineer Hutt concurred, and stated staff
even made site visits with homeowners to show them what to look for, such as
flower pots that hold water.
Councilmember Mogged questioned staff if there is a way to control any collateral
damage that may occur because of treatments, such as with the keeping of bees.
Engineer Hutt replied this will be a localized application of the area, by utilizing
backpack treatments versus using truck mounted equipment. He stated a regional
application would be considered at the time of a positive test of the virus, such as
with a high risk or human case. He stated staff would then work with Tarrant
County Health or the Center for Disease Control in those instances.
Councilmember Short questioned staff regarding if sampling is intensified when
multiple positive tests are received in an area; to ensure that the localized
treatment is covering a sufficient size of the area. Engineer Hutt replied that
particular site will be monitored continually, not only for the virus, but the quantity
of mosquitos that are positively tested. He stated there may be some other
testing sites added in that area, and staff will be working with Tarrant County to
acquire more traps, if necessary.
Councilmember Short stated being concerned of treating the area in which the
traps are located, but the main breeding ground would be missed. Engineer Hutt
replied there were a lot of man hours used to locate the breeding sites. He stated
a lot of the creeks run along private properties; however, those property owners
are contacted to help educate them regarding this issue.
Councilmember Hart questioned staff regarding if needed, would they ask for
permission to get the sites, even if they were located on private properties.
Engineer Hutt replied yes, absolutely.
Councilmember Wollin questioned staff regarding the static sites. Engineer Hutt
replied they will maintain the three current static sites, and will move or adjust the
location of the rotating sites in order to get a better coverage of the City. He
stated staff will also work with some of the HOAs that allow us to treat their areas,
such as around creek areas.
Councilmember Mogged questioned staff regarding the chikungunya virus, how do
we control or track that virus. Engineer Hutt replied the Tarrant County Health
Department does the testing and the tracking of this virus. He stated we are
currently working with Tarrant County on a specific response plan for this virus;
however the details have not been finalized.
Councilmember Mogged asked if staff is still trying to test the mosquitos for this
virus. Engineer Hutt replied the virus is being tested for; however, this virus does
City of Colleyville Page 2
City Council Minutes - DRAFT March 17, 2015
not come from a local source. He stated Tarrant County is working on the
response to a treatment plan for those that may have traveled somewhere else
and contracted the virus. He added there is a specific type of trap for this
particular mosquito that carries this virus.
PC-2 Presentation and discussion of Colleyville roadway accidents
Police Chief Mike Holder presented this item at the request of Councilmember
Chuck Mogged. Councilmember Mogged stated this is an opportunity to see the
results of the last quarter of 2014 crash reports.
Councilmember Wollin questioned staff regarding if the traffic counts on Glade
Road, Cheek-Sparger Road, and Hall-Johnson Road are similar, which may account
for the different number of accidents. Public Works Director Bob Lowry replied the
traffic volumes on all three are relatively within 1,000 or so, and are not in order
of magnitude different. He stated Colleyville Boulevard is significantly different,
but only about twice as much as Glade Road.
Councilmember Putnam questioned staff regarding terms of causation. He noted
there was a steep increase in 2014 with DUI arrests; and asked if there is any
data that actually shows any sort of corresponding increase in accidents that
would partly attribute to a steep increase in 2014 over any other year. Chief
Holder replied that has not been looked at specifically. He stated he does not
generally believe there has been a significant increase in alcohol related accidents.
He added the enforcement has increased.
Councilmember Putnam asked staff if injury data is tracked. Chief Holder replied
yes; however, he did not have it in this presentation.
Councilmember Mogged stated this presentation provides the pure frequency of
accidents; however, it does not provide the severity of such.
Councilmember Mogged questioned staff regarding how we incorporate the crash
data into the road factor side of the design of the roadway, specifically these three
factors: 1) the vehicle design itself; 2) roadway influence itself; and 3) driver
behavior. Director Lowry replied the roadway will be designed to meet all of the
Federal Highway Administration and TxDOT standards, which are developed to
address these factors such as lane width, vertical and horizontal alignments, and
curbs and gutters. He stated there are so many driveway entrances that will
have an impact on driver awareness. He stated having the six lanes on SH26, will
hopefully address the fact that people turning will use the outside lanes. He added
narrow roadways tend to be a little safer, given the fact that people tend to slow
down more. He added staff will provide the crash data to the design consultant.
Councilmember Mogged stated there may be something outside of those standards
that may help, given the data we have here. He provided an example of the
City of Colleyville Page 3
City Council Minutes - DRAFT March 17, 2015
lowering of a street sign which may have helped to eliminate wrong way drivers.
Director Lowry replied staff will provide this information to the design consultant.
Councilmember Short stated there are special exceptions to the seven foot rule of
the ramp signs.
Councilmember Putnam asked staff if any other municipalities have added any
texting bans. Chief Holder replied Arlington and Grand Prairie, but he was not
sure about the surrounding cities. He stated the State stepped in with a bill
relative to driving and texting, and a lot of cities have taken a “wait and see”
approach to see if the state will take a stand on the issue.
Councilmember Short asked staff if the flashing yellow arrows on SH26 have been
the cause of any accidents. Chief Holder replied he does not know of any
substantiating factors in which this has been an issue. He stated there was an
adjustment period; however, the feedback now has been positive.
Mayor Pro Tem stated being surprised that there was no more than one accident
reported, given the ongoing construction at the intersection of SH26 and John
McCain. City Manager Jennifer Fadden stated at least for accidents which occurred
in the actual intersection itself.
Councilmember Short stated the same holds true for the Oak Point intersection,
given the concern for this intersection.
Councilmember Mogged stated there is no data on the near misses, or the
accidents that are not reported through 9-1-1. Chief Holder concurred.
Councilmember Mogged stated 2010 and 2011 were the peak years in which a
learning curve was experienced during our first constructed roundabout. He
stated the good news is that people have adjusted to the roundabouts and how to
deal with them.
Councilmember Mogged stated it was interesting to note that on Martin Parkway,
the increase in the number of cars is more from the vehicles coming from the
south side of Woodland Hills. Chief Holder stated the rise in the roadway, and the
cars coming out are not good combinations.
Councilmember Hart asked staff if the Colleyville police respond to all issues on
Cheek-Sparger Road or does the City of Bedford. Chief Holder replied we are the
responding agency on Cheek-Sparger Road. He stated Bedford may assist us at
times.
Councilmember Short asked staff if the lack of a left turn lane at Martin Parkway
has an impact on those accidents. Chief Holder replied yes.
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Mayor Pro Tem Taylor stated Martin Parkway has the higher number of accidents
as drivers are approaching up to Cheek-Sparger. Chief Holder replied staff has
seen this in both directions.
Mayor Pro Tem Taylor asked staff if drivers are just not paying attention. Chief
Holder replied most are those trying to turn out onto Cheek-Sparger Road.
Councilmember Mogged stated there are seven periods of seven plus weeks of no
accidents in certain locations. He stated he would like to see this trend continue,
even if it is a challenge.
PC-3 Discussion of the March 17, 2015, City Council regular agenda items
City Manager Jennifer Fadden reminded the City Council Ordinance O-15-1950
requires a super majority vote, despite the removal of one opposition.
Mayor Pro Tem Taylor adjourned the Pre Council meeting at 6:21 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 7:32 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Police Chief Mike Holder, Fire Chief Brian Riley, Economic Development Director
Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James
Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance
Manager Karen Hines, Interim Community Development Director Adam Marsh,
Communications and Marketing Director Mona Gandy, Strategic Services Manager
Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney
Matthew Boyle, and City Secretary Amy Shelley
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney relative to Heritage
Avenue right-of-way (access)
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
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Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation, and duties of the city manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Pro Tem Taylor explained the Executive Session had been called in
accordance with the Texas Government Code, Chapter 551, Subchapter D, Section
551.071, Legal, Section 551.072, Real Estate, Section 551.074, Personnel, and
Section 551.087, Economic Development. He further explained there would be no
decisions made or action taken during this time. The meeting was recessed at
6:25 p.m. and reconvened at 6:26 p.m.
INVOCATION: Pastor Dave Toney, Compass Christian Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3856
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Short announced that the Grapevine Girls Soccer team wrapped
up their district championship, and are headed to the play-offs. He encouraged
everyone to support the team.
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Councilmember Wollin announced the Colleyville Woman’s Club Annual Fashion
Show and Luncheon Benefit on Friday, March 20, 2015. She stated the event has
been sold out for three weeks due to the great response from the community.
Councilmember Mogged announced the Colleyville Lion’s Club Annual Golf
Tournament on Monday, March 23, 2015. He stated this event is not sold out, and
he encouraged everyone to participate. He stated the event will be held at the
Texas Star Golf Course and the proceeds will benefit organizations such as the
Leader Dogs for the Blind, the Blind and Visually Impaired Sports Extravaganza,
the Lion’s Eyeglass Recycling, and several other vision related charities.
Mayor Kelly announced the Colleyville Fire Department is accepting applications for
the 2015 Citizen’s Fire Academy. He stated classes will be held on Thursday
evenings from March 26 to May 7, from 6:30 to 9:30. He stated this is a
participatory education experience, CFA teaches citizens about firefighting and the
Fire Department through an interactive process over the course of seven weeks.
Classes include behind the scenes station tours, fire basics, fire scene operations,
EMS and medical operations, hazardous materials response tactics, and aero-
medical operations.
Mayor Kelly announced the Annual Bunny Brunch, Saturday, March 28, to be held
at the Colleyville Center. The morning will be full of spring activities, including
brunch, an egg hunt, and pictures with a very famous bunny. He stated the tickets
are on sale for $7/adults; $5/child; and free to infants 18 months and younger. He
stated the tickets may be purchased at the Parks and Recreation office, 2512
Glade Road, or online.
Proclamation recognizing March as March for Meals Awareness Month in
Colleyville - Ms. Iris Bruton, Marketing and Public Relations Specialist, Meals
On Wheels, Inc. of Tarrant County - Mayor David Kelly
Mayor Kelly presented Keith Harrison, Manager, Strategic Marketing and
Communications, Meals On Wheels, Inc. of Tarrant County, with a proclamation in
recognition of March as March for Meals Awareness Month. Mr. Harrison thanked
the Mayor and City Council for the proclamation and support of Meals on Wheels
on behalf of Ms. Bruton.
In recognition of Colleyville's featured business - McAlister's Deli - Jennifer
Jennings, General Manager, 5615 Colleyville Boulevard, Suite 300 - Mayor
David Kelly and Economic Development Director Marty Wieder
Mayor David Kelly and Economic Development Director Marty Wieder recognized
McAlister’s Deli as the featured business of the month. Jennifer Jennings, General
Manager, thanked the Mayor, City Council, and staff for the recognition.
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Recognition of employees' years of service
Mayor Kelly presented certificates to employees in recognition of their years of
service to the City. The following employees were present to receive their
certificates: Lani Hahn, Christine Luna, and Kristi Isbell.
Recognition of employee achievements
Mayor Kelly recognized City Engineer Jeremy Hutt, for graduating from the Texas
State University, Texas Certified Public Manager program in December.
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3857
4a Approval of the minutes of the regular City Council meeting of March
3, 2015
4b Approval of a construction contract with Intermountain Slurry Seal,
Inc., through an Interlocal Agreement with the City of North Richland
Hills for the Fiscal Year 2015 Micro-Surfacing Project, in an amount not
to exceed $97,450, and authorize the city manager to execute the
contract
4c Approval of an Interlocal Agreement with Tarrant County for the
purchase of liquid asphalt from the Tarrant County Precinct Three
Maintenance Facility, at the County's contract price, and authorize the
city manager to execute the agreement
4d Approval of an Engineering Services Agreement with TNP, Inc., for the
update of the design of SH26 from John McCain Road to Brown Trail, in
an amount not to exceed $640,741, and authorize the city manager to
execute the agreement
Mayor Kelly read Resolution R-15-3857 in its entirety.
Mayor Pro Tem Taylor stated he would like an update on item 4d. Public Works
Director Bob Lowry presented this item and briefed City Council.
Mayor Kelly opened the public hearing at 7:51 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:51 p.m.
Mayor Pro Tem Taylor asked staff if this contract could be less than $640,741.
Director Lowry replied yes.
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Mayor Kelly asked staff if there are two components of this bid. Director Lowry
replied there is a sub-consultant that is doing part of the design, but it is included
in the process.
Councilmember Mogged questioned staff regarding the review process for the
businesses along the corridor. Director Lowry replied there will not be any real
changes to the design relative to access and egress to the business owners since
we are only adding two lanes to the middle of the road. He stated there are no
other changes to the design.
Mayor Kelly moved to approve Resolution R-15-3857. Mayor Pro Tem
Taylor seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-15-1950
Consideration of a zoning change from the AG-Agricultural zoning
district to the R-20-Single Family Residential zoning district on 2.682
acres of Abstract No. 331 of the A.J. Caldwell Survey, located at 6105
Waller Lane, Case ZC14-029
Mayor Kelly read the caption of Ordinance O-15-1950.
Interim Community Development Director Adam Marsh presented this item and
briefed the City Council.
Mayor Kelly opened the public hearing at 7:54 p.m.
Jay Gajulapalli and Rehka Polakala presented this item and briefed the City
Council.
Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this request with
concerns for density.
The following persons did not wish to speak, but did wish to register their
opposition to this request: Don Bendure, 6117 Waller Lane, Colleyville; Evelyn
Englert, 6114 Waller Lane, Colleyville; Karin Fisher, 5710 Ponderosa Court,
Colleyville; and Jay McMeans, 6013 Cooks Lane, Colleyville.
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The following persons did not wish to speak, but did wish to register their support
of this request: Lori Stacy, 6104 Hunter Lane, Colleyville; Ramasurya Reddy, 5106
Heritage Oaks Drive, Colleyville; Sweta Reddy, 4603 Shadywood Lane, Colleyville;
Sudhakar Srirangapalli, 3525 Veronica Drive, Flower Mound; and Jerry Moore,
6101 Hunter Lane, Colleyville.
There were no others present wishing to speak and Mayor Kelly closed the public
hearing at 7:58 p.m.
Mayor Pro Tem Taylor questioned Ms. Polakala regarding if they have a contract on
the property. Ms. Polakala replied they currently have a contingency contract in
place, but it would not move forward without the approval of the zoning request.
Mayor Pro Tem Taylor stated he would not move forward with this request if the
current property owner has not approved of the zoning change. Interim Director
Marsh stated the application on file has the current property owner’s signature
authorizing the zoning change.
Mayor Kelly questioned staff regarding the Master Plan’s level for residential
density. Interim Director Marsh replied the Master Plan states 1.8 dwelling units
per acre, and this request is consistent with the Master Plan.
Mayor Kelly asked staff if only the zoning is being considered for the proper land
use, not the development of the property itself. Interim Director Marsh replied
correct.
Jay McMeans, 6013 Cooks Lane, asked City Council if there will be another public
hearing on this request. Mayor Kelly replied there will not be another public
hearing if the developer can meet the R-20 zoning district requirements. He
added if there are any waiver requests, then the applicant will have to bring
forward the request for a public hearing.
Councilmember Wollin stated being conflicted with a straight zoning request. She
stated with a PUD request City Council could require certain development
requirements, otherwise, unless there are waiver requests, this item will not be
seen again. Mayor Kelly stated the consideration of a PUD was discussed with the
applicant; however, they chose to go with the R-20 zoning district. Interim
Director Marsh stated the R-20 zoning district seemed to work with this particular
property.
Councilmember Short stated a plat will have to go through a review process, but
does it just go through the Planning and Zoning Commission. Interim Director
Marsh stated without any waivers, it will stop with the Planning and Zoning
Commission. City Manager Jennifer Fadden stated as long as the plat meets all of
the requirements of the Land Development Code it is an administrative action by
the Planning and Zoning Commission.
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Mayor Kelly stated this request is to consider the land use only, especially since
they will have to meet all of the zoning district requirements.
Mayor Kelly moved to approve Ordinance O-15-1950. Councilmember
Hart seconded the motion.
Councilmember Short questioned staff if the neighbor to the west of the subject
property withdrew her opposition. Interim Director Marsh replied yes, staff was
told Ms. Naler and the applicant had come to some agreements.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
Mayor Kelly suggested the neighbors and the applicant get together and visit
about any issues.
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-15-3858
Consideration of an appointment to the Capital Improvement Advisory
Committee
Mayor Kelly read Resolution R-15-3858 in its entirety.
Mayor Kelly opened the public hearing at 8:10 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:10 p.m.
Councilmember Mogged moved to approve Resolution R-15-3858
appointing Gary Panno to the Capital Improvement Advisory Committee.
Councilmember Hart seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
6b Resolution R-15-3859
Approval and adoption of the 2014 Water and Wastewater Master Plan
Mayor Kelly read Resolution R-15-3859 in its entirety.
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City Council Minutes - DRAFT March 17, 2015
City Engineer Jeremy Hutt presented this item and briefed the City Council.
Mayor Kelly asked staff how implementing the projects in the proposed plan will
benefit our residents. Engineer Hutt replied some of the projects for additional
capacity could address peak flow demands. He stated some projects were based
on condition because there are some old water lines that need to be replaced and
that are susceptible to failure. He stated replacing those lines will create a much
better delivery of the water to prevent unplanned interruptions of that water
system.
Councilmember Mogged asked staff if one of the benefits of this plan is that it is
less expensive to do projects on a planned basis, rather than on a “fix-it” basis.
Engineer Hutt replied all water lines have a useful life, and by taking the approach
of replacing the lines prior to failure, staff will have a structure to plan accordingly
for the infrastructure so that less inconveniences occur for the customer.
Mayor Pro Tem Taylor stated he appreciates this plan, and thanked staff for
bringing this forward.
Mayor Kelly opened the public hearing at 8:20 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:20 p.m.
Mayor Pro Tem Taylor moved to approve Resolution R-15-3859.
Councilmember Wollin seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 North Timberline Drive, stated the Farmers Market is now gone,
and hadn’t noticed that it was gone. She encouraged City Council to be business
minded. She stated the Master Plan should have ½ acre minimum lot sizes. She
stated the City needs to return to their grass roots when it was much kinder and
simpler. She expressed her appreciation for the cleaning of the fountain on Glade
Road and Bluebonnet Drive. She stated she would rather the train to be able to
blow their horn so that people know the train is coming.
Louis Miller, 7802 Tillman Hill Court, spoke regarding the Glade Road project, and
the resolution being proposed on the ballot. He stated the roadway is a two-lane
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City Council Minutes - DRAFT March 17, 2015
roadway, and was never intended to be a four-lane roadway. He stated if this
resolution on the ballot is passed, then the opportunity to provide curb and gutter,
proper width for safety, turn lanes, and roundabouts to provide better traffic flow
through Colleyville would be lost. He stated he hopes Resolution 1 will be
defeated. He stated it is time to do what is right for Colleyville. He added he
believes the citizens of Colleyville want Glade Road to be improved.
Joe Moore, 133 Acuff Lane, stated Colleyville has done a good job to involve its
citizens. He stated he is an advocate of the trail system, having had worked with
the Texas Trails network. He stated trails provide an alternate form of
transportation, and he would hate to see those trails be taken away. He stated
not being in favor of limiting City Council’s ability to improve the roadway. He
stated as being a forester, trees give livelihood to people and can be replanted,
and they are the only renewable resource. He stated relative to traffic, the City
Council has a challenge or a charge, if you will, to create a safe environment for
citizens. He stated Glade Road needs to be widen and improved. He added he fully
supports City Council and their decision to move forward with that plan. He stated
he will be voting no for the proposition in May, and will be encouraging the citizens
to do so as well. He stated the train is going to come, and we need to be as
prudent as possible relative to safety.
Bobby Lindamood, 4913 Jim Mitchell Trial West, stated the train does not stop
here in Colleyville. He stated over 1,000 people signed the petition, throughout
this City, to say they do not like this idea. He stated they want the road to be built
correctly, without the trail. He stated he is for the citizens to be represented and
be safe. He stated traffic counts on Glade Road will go down with all of the open
roadways such as SH121, 183, and with the roundabout at Cheek-Sparger and
Jackson Road. He stated he does agree that in some places the road does need to
be widened; however, there are some places that it does not. He stated the
sidewalk on the north side could be completed. He stated the candidate packet
includes information about Glade Road, in that it will take eight years to complete
and cost $18.4 million. He stated full depth reclamation on Glade Road could be
done and then overlaid with a thick layer of asphalt, at half the time and a third of
the cost. He stated there are other substandard streets in Colleyville that need to
be fixed. He stated the infrastructure needs to be fixed as well. He stated the
item has been placed on the ballot due to grass roots efforts.
8. REPORTS
Monthly Financial Report - February 2015
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR March 17,
2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3860
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City Council Minutes - DRAFT March 17, 2015
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Mayor Kelly adjourned the
meeting at 8:39 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
7TH DAY OF APRIL 2015.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 14
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 04/07/2015 Number Ordinance O-15-1949
Type Ordinance
Department Community Development
Title
Consideration for a Special Use Permit for a telecommunications tower on Lot 5R-1,
Block 1, of the Andy Felps Addition, located at 4003 Colleyville Boulevard, Case ZC14-
027
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Update
At the March 3, 2015 City Council meeting, the applicant requested a continuance to
the April 7, 2015 City Council meeting, in order to update plans based on comments
and input received from City Council.
As discussed at the March 3, 2015 City Council meeting, the applicant has revised the
telecommunications tower to be a 95 foot tall stealth monopole. The revised tower
design can be seen in the Revised Site Plan and Elevation attachment. With the new
design, the applicant submitted the attached structural engineering verification letter
presenting design parameters of the tower. The lease area is unchanged and remains
at 700 square feet (20 feet by 35 feet) located at the southeast corner of the site. The
applicant also submitted revised affidavits providing more information regarding the
site selection for the telecommunications tower. The revised affidavits are attached to
the briefing. Additionally, the applicant has provided a revised statement of planning
objectives, matching the revised proposal, which is also attached. The applicant is
requesting a two (2) year expiration on this special use permit. If a building permit is
not obtained within two years of approval, the special use permit will become null and
void. Per Section 3.25(6) of the Land Development Code, all special use permits expire
one year from approval if a building permit is not obtained, therefore, the applicant is
requesting one additional year on the expiration. A two (2) year expiration has been
added to the draft ordinance. Furthermore, the draft ordinance has been updated to
reflect the new stealth monopole design.
City Council requested color information of the existing stealth monopole
telecommunication towers within the City. The existing Tara Village tower is Sherwin
Williams Austere Gray, SW6184. The existing John McCain tower is Sherwin Williams
Umbra, SW4008. Pictures of each tower are included in the packet.
Opposition remains at 57 percent for all properties within 200 feet of the subject
City Council Agenda Briefing 5a
City of Colleyville Page 2
property. A supermajority vote is required by City Council for approval of this special
use permit.
Second Reading and Public Hearing
The applicant requested a continuance to the March 17, 2015 City Council meeting in
order to address comments and input received from City Council. There were two
speakers who spoke in opposition of this item and one speaker who spoke in support of
this item at the February 17, 2015 City Council meeting. All speaker cards are
attached.
First Reading and Public Hearing
The applicant, Verizon Wireless, has submitted a request for a Special Use Permit
(SUP) to allow a telecommunications tower at 4003 Colleyville Boulevard. The subject
property is zoned CC-3-Highway Commercial district. A telecommunications tower is
allowed in the CC-3-Highway Commercial zoning district with the approval of an SUP.
The Planning and Zoning Commission recommended the proposed tower be designed
with stealth objectives. A stealth tower is designed to conceal the appearance of
antenna on the tower and typically is a less obtrusive structure. The applicant has not
submitted revised drawings to date, but has informed staff they are reviewing various
design options and intend to request input from City Council before submitting exhibits
for review.
Existing Conditions. The subject property is platted and is currently developed with a
2,368 square foot commercial building on 0.43 acres, constructed in 1986. The
building is currently occupied by “Michael’s Keys”. Per the attached exhibits, the
proposed tower would be located on the southeast corner of the subject property
within a 20 foot x 35 foot lease area. The proposed lease area does not front on
SH26/Colleyville Boulevard.
Applicant’s Request. The applicant is requesting a new tower due to there being no
other towers available within a one mile radius to meet the coverage needs of this
area. They state that there is a significant gap in reliable coverage in this area now,
and that optimal coverage will be provided by a tower at this site. They also state that
the proposed site will provide optimal coverage for the residential and commercial
areas within one mile around the proposed site and will serve both coverage and
capacity needs by filling existing significant gaps in the ability of remote users of
Verizon Wireless' wireless network to access the national telephone network. These
statements are included in the attached Statement of Planning Objectives and Affidavit
Exhibits in the attachments. It is also stated in the Affidavit Exhibits the site will be
secured with a six foot chain link fence, however, per the Land Development Code,
staff is requiring an eight (8) foot masonry wall.
Legal Review. Because telecommunication tower service is regulated by the FCC,
City Council Agenda Briefing 5a
City of Colleyville Page 3
federal regulations are triggered when a municipality receives an application for
a telecommunication tower. As such, federal regulations involving the placement of
the telecommunication tower and the amount of time the City has to approve the
application must be considered. The City Council does, however, have the authority to
regulate a telecommunication tower’s construction. If the City Council has questions
concerning the legal matters of this item, they may adjourn to executive session in
order to conduct private consultation with the City Attorney pursuant to Section
551.071 of the Government Code.
Tower Details. Per the attached exhibits provided by the applicant, the tower will be
of monopole design and constructed to a height of 100 feet (108 feet including the
lightning rod). The proposed tower will be available for use by up to two wireless
communications providers, subject only to the negotiation of a mutually acceptable site
leases with the providers. Ground equipment will be housed in outdoor equipment
cabinets and will be screened with an eight (8) foot high masonry wall, a provision
which is included in the draft ordinance. The tower and equipment will be accessible
via the main paved drive that services the back of the building and will be serviced by
a vehicle that will park outside the gate of the equipment area.
Land Development Code Requirements. Regulations for telecommunication towers
are contained in Chapter 3, Section 3.24, Paragraph C.3 of the Land Development
Code which states:
3. Telecommunication Towers – Construction shall be of monopole design only; and
a. the distance between the base of the tower and any Agricultural (Ag) or residential
district shall be not less than two (2) times the height of the tower; and
b. the site plan shall meet all other commercial development requirements of the City
such as site plan review, landscaping, setbacks; and
c. a minimum of one paved parking space shall be provided at the site of the
structure.
The proposed height of the tower will be 100 feet. According to the distance
requirements of the Land Development Code, the tower would have to be 200 feet
from a residential or agricultural zoning district. The nearest residential zoning district
is 215 feet from the proposed tower and the nearest residential dwelling is
approximately 180 feet from the tower. The only existing structure within the fall zone
of the proposed tower is the main building on the subject property. One new parking
stall is provided in the 15 foot wide Access and Utility Easement to the lease area. No
parking will be taken from the existing site.
Height. Telecommunications towers are exempt from the City’s height restrictions. Per
City Council Agenda Briefing 5a
City of Colleyville Page 4
the Federal Aviation Administration lighting requirements, the proposed
telecommunications tower will not require safety lighting. Federal Aviation
Administration guidelines state that towers under 200 feet in height do not have to
meet obstruction lighting requirements, unless located within a designated aviation
glide slope area, which is not applicable to the subject property.
Site Code Compliance. Staff recommends that any existing code compliance items on
the subject property that are not considered legal non-conforming be brought into
compliance as a condition of approval of this item. This provision is contained in the
proposed ordinance. The site has been inspected by the Code Enforcement Officer and
the following items were noted:
1) Screening required for waste, garbage, compacting and recycling containers;
2) Illegally parked vehicles - a vehicle is parked in the SH26 right of way, and vehicles
are parked off the subject property on a non-paved surface
Surrounding Properties. The surrounding properties are zoned and developed as
follows: The property to the north is zoned PUD-C-Planned Unit Development
Commercial zoning district and is vacant. The properties to the east are zoned CC-3-
Highway Commercial zoning district, and PUD-C-Planned Unit Development
Commercial zoning district, and contain a single family home, and are vacant.
Properties to the south are zoned CC-3-Highway Commercial zoning district and are
developed as retail. Properties to the west are located in the City of Hurst and
developed as retail.
Public Notification. Staff notified nine property owners within 200 feet of the subject
property and homeowner’s associations within 500 feet of the subject property
regarding this request. Notice was sent to the Grapevine-Colleyville Independent
School District as required by state law. Notice was published in the Fort Worth Star-
Telegram as required by state law and the Land Development Code. One letter and
speaker card in opposition (attached) have been received to date. One speaker card in
support (attached) has been received to date.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval of this request at the January 12, 2015 meeting
by a vote of 5-0, subject to the following condition: "the tower shall be designed with
stealth objectives, including hiding/concealing of the radio equipment from the public."
Supermajority Vote Requirement. State laws and the Land Development Code both
state that if written objections are received from 20 percent of the area of the adjacent
property owners extending 200 feet from the subject property, then a three-fourths
(3/4) vote (supermajority is 6 out of 7) is required by City Council for approval of this
special use permit. Based on the opposition letter received and the attached opposition
map, 57 percent of the properties within the 200 foot buffer are opposed to the
City Council Agenda Briefing 5a
City of Colleyville Page 5
request. Therefore, a supermajority vote is required in order to approve this request.
Summary. The proposed tower meets the minimum requirements for
telecommunications towers in the Land Development Code.
Financial Impact
There is no financial impact to the City.
Recommendation
Approval with the following conditions:
1. GENERAL
a. This Special Use Permit shall only apply to the use of a telecommunications tower as
described in Exhibit “B” and depicted on Exhibit “C” and “D”.
b. The tower shall be of a stealth monopole design and shall not exceed a height of 95
feet from the ground to the highest point of the structure as depicted in Exhibit “D”.
c. The tower and all related ground appurtenances shall be located within a lease area
not to exceed 700 square feet. Said lease area shall be located on the subject property
per Exhibit “C”
d. A minimum eight (8) foot tall decorative masonry wall shall be constructed around
the entire perimeter of the tower lease area prior to the final inspection of the tower
structure.
e. At the time of building permit application for said tower, all non-compliant City code
issues identified on the site that are not considered legal non-conforming as
determined by the city manager or his/her designee, shall be brought into compliance
prior to the final inspection for the tower.
f. The telecommunications tower and related construction authorized by this ordinance
shall meet all requirements of the Land Development Code and the Code of
Ordinances, except where amended herein.
g. This Special Use Permit shall become null and void two (2) years from the date of
approval by the City Council unless a building permit has been obtained on the
property within said two (2) year period.
City Council Agenda Briefing 5a
City of Colleyville Page 6
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Buffer Map
5.Notification List
6.Opposition Map
7.Letters and Speaker Cards of Opposition
8.Speaker Cards of Support
9.Revised Statement of Planning Objectives
10.Revised Site Plan and Tower Elevation
11.Revised Affidavit Exhibits
12.Structural Engineering Verification
13.3816 Bedford Court Tower
14.1815 John McCain Tower
15.Original Statement of Planning Objectives
16.Original Affidavit Exhibits
17.Original Site Plan and Tower Elevations
18.Ordinance O-15-1949
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Future Land Use Map
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Case ZC14-027/
Legend
Properties within 200 Feet
Subject Property
Parcels
City Limit
Buffer Map
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Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
3919 Colleyville Blvd Ltd PO Box 802736 Dallas Texas 75380 003919 Colleyville Blvd
Velasquez, Florentino & Daisy 1830 Silverside Dr Grapevine Texas 76051 004001 Colleyville Blvd
Hayworth, Ward 2757 Mesquite Ln Grapevine Texas 76051 004007 Colleyville Blvd
Lemmon, William M Etux Carol A 133 E Rio Rdg Azle Texas 76020 004003 Colleyville Blvd
Hibernia National Bank 275 Broadhollow Rd Melville New York 11747 003907 Colleyville Blvd
Dennie, Paul D Etux Peggy M 200 Cheek Sparger Rd Colleyville Texas 76034 000200 Cheek Sparger Rd
City of Hurst, Planning and Zoning 1505 Precinct Line Road Hurst Texas 76054 Courtesy Notice
Grapevine-Colleyville ISD 3051 Ira E. Woods Avenue Grapevine Texas 76051 Courtesy Notice
Hurst Euless Bedford ISD 1501 Central Drive Bedford Texas 76022 Courtesy Notice
Verizon Wireless 7 Village Circle, Suite 400 Westlake Texas 76262 Applicant
Public hearing notices were mailed
Tues. Dec 23, 2014 by Taci Wrisley
Notification List
Total Land Area in Buffer (Includes R.O.W): 152591.2863 Sq Ft / 3.5 Total Acres Total Land Area Opposed (within 200 ft Notice Area): 87418.1666 Sq. Ft/ 2.0 Total AcresPercent of Land Opposed (within the 200 ft. Notice Area): 57.28%
4003 Colleyville Blvd
Planned Development Zoning Change
Updated 1/14/15
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Opposition Map
1
Adam Marsh
From:
Sent:Monday, January 12, 2015 6:29 PM
To:Taci Wrisley
Subject:Fw: Property owner opposition to telecommunications tower at 4003 Colleyville Blvd.
Taci,
If possible, please ensure my comments below are considered.
Thank you!
Ward Hayworth
From:
Sent: Monday, January 12, 2015 6:21 PM
To: jim.gotcher@verizon.net..; jeff.beyerly@tx.rr.com; dwheelwright@me.com; phelps-david@swbell.net;
careltornes@gmail.com; dondavis@yourcorvette.com; knox.ldk@gmail.com
Cc: Jeff Brand; Marty Wieder
Subject: Property owner opposition to telecommunications tower at 4003 Colleyville Blvd.
Dear Planning and Zoning Commission,
I am the owner of four acres +/‐ that surrounds the subject property on two sides. I have been working with a
developer, Brand Capital Partners, and Marty Weider to find the highest and best use for this property.
Placement of a 108' tower at the proposed location would negatively impact the developability of this large
tract of land on Colleyville Boulevard.
Furthermore, the current parking situation on the subject property does not accommodate the business'
current parking requirements. Their employees park on my property and they leave a large box truck parked
on my property. The space consumed by this tower will make their parking situation even worse and they will
be less likely to operate their business within the confines of their lot.
Please record my objection to the tower's placement and note that I authorize Jeff Brand of Brand Capital
Partners to speak on my behalf.
Sincerely,
Ward Hayworth
(817) 917‐5043
Letters and Speaker Cards of Opposition
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Revised Statement of Planning Objectives
Revised Statement of Planning Objectives
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9221 Lyndon B. Johnson Freeway, #204, Dallas, TX 75243 PHONE 972-231-8893 FAX 1-866-364-8375
www.allprocgi.com e-mail: info@allprocgi.com Firm Reg # 8242
1/1
February 27, 2015
City of Colleyville Building & Zoning
Colleyville, TX 76034
Ref: Site Name – Greenbriar Lane -95’ Stealth Pole
ACGI # 15-1067
Jurisdiction: City of Colleyville, TX
Site Address: 4003 Colleyville Blvd, Colleyville, TX 76034
Scope of Work: Tower Specification Letter
Applicable Code: IBC 2006 & ASCE 7–05, Risk Category II, TIA/EIA-222-G
Wind Speed: TIA-222-G 90 mph Basic wind speed (IBC 2006 - 90 mph Basic wind speed)
This letter is provided in reference to the above mentioned site for the following specifications:
1. The purpose of this tower is to support telecommunication antenna equipment for cellular coverage of the
affected area.
2. Above reference tower to be designed to meet or exceed industry standards defined by TIA/EIA-222-G,
“Standard Standards for Steel Antenna Towers and Antenna Supporting Structures” (EIA Standard).
3. This tower to be designed using the following minimum wind speed criteria as defined by EIA for City of
Colleyville, TX:
a) 90 mph 3-second-gust wind speed with no ice.
b) 30 mph with 0.7500 in. ice.
The “3-second-gust wind speed refers to a wind measured at 33 ft above the ground. Equations in EIA
Standard take into account that the wind speed escalates with the increasing height of the tower.
4. In our opinion the possibility of a tower collapse is very unlikely. The tower to be designed using extreme
wind and ice conditions. The wind speeds specified by EIA Standard are 50-years wind speeds. That is they
have only a 2% statistical chance of occurring in any given year.
5. Although we cannot guarantee exactly how a tower would fall if it were to fail, but the tower can be designed
with buckling failure at the bottom of the top 20 ft stealth canister section (weakest section), so that the fall
radius remains within 30 ft.
If you have any other questions or concerns regarding our recommendations, please contact us.
Sincerely,
Approved by:
Joji George, P.E
TX PE # 91793
Firm Reg # 8242
Oliver Li
02/27/2015
Structural Engineering Verification
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SUP for Telecommunication Tower at 4003 Colleyyille Blvd.
Statement of Planning Objectives
Verizon Wireless requests a Specific Use Permit for a telecommunication tower at 4003
Colleyville Blvd, Colleyville Texas, 76034. The property is zoned CC-3, highway commercial
and it is fully developed and currently in use by Michaels Keys. It is surrounded by property
zoned CC-3 to the west which is currently occupied by a fast food restaurant, and by vacant
property zoned PUD-C Planned Unit Development-Commercial to the east and south. The
property to the north is outside the city limit.
The proposed location for the tower is at the southeastern comer of the lot. . There is heavy
vegetation between the lot and adjacent properties to the south. The distance between the base of
the tower and any agricultural or residential district is more than two times the height of the
tower, as shown on the site plan C-1. The tower structure is 100 feet high, and the closest
residential district, an R-20 district to the south, is 223 feet from the closest edge of the tower
base.
The tower at the Proposed Site will be available for use by up to two wireless communications
providers, subject only to the negotiation of a mutually acceptable site leases with the providers.
The design of the tower for the Proposed Site will be a monopole, which makes the tower
(including its antennae, shelter and ground layout) the best design available to serve Verizon
Wireless' customers' coverage needs. The tower will only be one-hundred and eight feet (108')
tall to its highest point (the lightning rod) in a 20' x 35' lease area, and the equipment on the
ground will be housed in outdoor equipment cabinets will be screened with an eight-foot-high
masonry wall. The tower and equipment will be serviced by a vehicle that will park outside the
gate of the equipment area.
As indicated by Mr. Siddiqui's affidavit, attached, there are no other towers available within a.
one mile radius to meet the coverage needs of this area. The coverage maps attached to his
affidavit indicate the significant gap in reliable coverage in this area now, and the optimal
coverage that will be provided by a tower at this site. The proposed site will provide optimal
coverage for the residential and commercial areas within 1 mile around the Proposed Site and
will serve both coverage and capacity needs by filling existing significant gaps in the ability of
remote users of Verizon Wireless' wireless network to access the national telephone network
As indicated in Mr. Pyles' affidavit, this site was the only site available because the other
candidates were either not interested, or their property did not meet the zoning setback
requirements, or the sites were rejected by RF due to coverage issues. This shows that the
proposed site and type of tower are the least intrusive means to provide the needed coverage.
Original Statement of Planning Objectives
Development Schedule
The development schedule cannot be provided with any certainty at this time. The start and
completion dates will be determined once the site is released to construction. Once a site is
awarded then we can provide the City with an estimated start date and completion date. The
engineer for the project estimates that construction will take approximately 6-8 weeks from start
to finish.
Economic Development Information
The proposed cell tower will not add any square feet of building area. There will be no
associated sales per year at this site.
Traffic Impact Analysis
The proposed cell tower will not generate any vehicle trips per day.
Original Statement of Planning Objectives
SARAF:FIDAVIT
STATE OF TEXAS §
§
COUNTY OF TARRA.NT §
Greenbriar
SAR Affidavit
BEFORE ME, the 11ndersigncd authority, this day person al ly appeared Stephen P yles,
who being by me first duly sworn, on oath says as follows:
1. "My irnme is Stephen Pyles. lam over the age of 18 and have never been convicted
of a felony or crime involving moral turpitude. I am the Site Acquisition Representative for
Verizon Wireless responsible for the Search Ring encompassing the site located al 4003
Colleyville Blvd, Colleyville Texas, 76034. I have worked as an independent contractor for
Ve ri1.o n Wireless, or its predecessor, as a Site Acquisition R epresentative since 2013 . l have
personal know ledge or the facts and statements contained herein and they arc aJJ tr ue and
correct."
2. "Verizon Wireless issued a "Search Ring" for the site in December 10th 2013 (a
true and correct copy of which is attached hereto as Exhibit A). The radius of the Search Ring i~·
11pproxi1m1tcly .25 miles. This Search Ring was primarily issued to address covcrc1ge problems <11
I fv .. y 26 and Cheek-Sparger Rel, in Co.lleyville, Texas."
"I have been pers,Hrnlly involved in the identification of vi.able candida1·es and in lhc
negotiations with potential lessors for this site. I contacted the candidates listed in Exhibit B. All
were either not interested or did not meet the zoning setback requirements or were rejected by
RP due to coverage issue."
-l. "Due to the a lack of existing structures lo cated in the Search Ring, \leriznn
Wireless has been severely limited on possible tower locations ."
5. "Verizon Wireless could not take advantage of a shared use/co-location opportunity
because no other towers exist in the area that meet Verizon Wireless' coverage needs. There is an
ex isting Crown Castle monopole 0 .87 miles northwest. After inspection by Verizon Wireless ' RF
Specialists·, 'it has been determined that this towei· is · t'oo far outside of the Search Ri11 g Lo
;:idcqu;itely address Verizon Wireless' coverage needs."
6 . "William M Lemmon and Carol A. Lemmon are interested in leasing a portion or
llll·:ir property lo cated at 4003 Colleyville Blvd. near Cheek-Sparger Rd. in Colleyville Texas ,
'/6034 (the "Proposed Site") for a te leconununications tower."
7. "Verizon Wireless certifies that the tower at the Proposed Site will be available fo:·
11sc by up to two wireless communications providers, subject only to the negotiation or n
mutually acccptG1ble site lcasc(s) with s1 1ch proviclcr(s)."
Original Affidavit Exhibits
Exhibit A
See attached Search Ring
Greenbriar
S1\R Aifala1i:
Original Affidavit Exhibits
SITE NAME-LOCATION CODE: Greenbriar Lane
287141
RF ENGINEER: Muhammad Siddiqui
COUNTY/CITY: Tarra nt I Colleyville
SITE COORDINATES: 32.864697 -97.16785
ISSUE: Zoning and Lack of interest from LL
SUMMARY: Search ring exhausted
Original Affidavit Exhibits
Exhibit B
Prospects Co ntacte d and Results
Gtel:nbriar
SAR AfiiJavil
Original Affidavit Exhibits
Original Affidavit Exhibits
Original Affidavit Exhibits
Rawland Site:
Foreman Enterprise -LL backed out of possible lease .
Mkeys -RF approved, construction concerned about grease trap .
Colocation Sites :
ATC 309318 Hurst North -Rejected by RF
TXU/Oncor Brookridge and Grapevine Hwy. -Rejected by RF
TXU/Oncor Chisolm Park Pool -Rejected by RF
We have exhausted all areas of the search ring given. The search ring is
placed in a center of a residential area. Zoning is an issue with a 2 to 1
setback on height from any residential area.
Original Affidavit Exhibits
STATE OF TEXAS §
§
COUNTY OF TARRANT §
AFFIDAVIT
Greenbriar
RF Affidavit
B EFORE ME, the unders igned auth ority, thi s day personally appeared Muhammad U m a r
S iddi qui , who being by m e first duly sworn, o n oath says as follows:
I . "My nam e is Muhammad Umar Sidd iqui. I am over the age of 18 a nd have never been co nvi cted
of a fe lony or crim e involving moral turpitude. I have a MS Te lecommunications Engineering and an
BS Computer Engineering degree. I h ave been working as a radio frequency s pecial ist s in ce 20 12. I
have p e rson a l knowled ge of th e fac ts and statements contained herein."
2. "I am an RF Des ign Engin eer for Dallas MTA, L.P. d/b/a Verizon Wireless ("Veriz on Wire less")
in the Dallas-Fort Worth Market. As a radio frequency e ng in eer, I am trained to identify gaps in
coverage in wireless co mmunications systems and to assess the ability of proposed a ntenna s ites to
remedy gaps in signa l coverage."
3. "Verizon Wire less is authorized by the Federal Communi cations Commi ss ion to build a wire less
communica ti o ns syst e m that will provide re li able coverage w ithin th e C ity of Colleyv ill e."
4. "Verizon Wire less c urrently h as a s ign ificant gap in re liabl e co verage in the C ity o f Coll eyv ill e. A
gap in coverage is ev id enced by t he in abi li ty to adequately tran smit or rece ive call s, o r by inte rrupt ed
o r di sconn ected ca ll s."
5. "The signifi cant gap in re lia b le coverage that exists in the C ity of Co ll eyville prevents Veri zo n
Wire less from providing seamless wireless service to current and future public and private users of
it s wireless communication system in c ludin g police, fire , ambulance a nd emergency res ponse
pe rsonn e l."
6. "S in ce wire less communication is used w ith increa sing freq uency to report c rimes, accidents, fir es,
medi cal e mergenc ies and oth er threats to people or property, a gap in coverage represents a
demonstrable thre at to public health , safety a nd we lfare."
7. "V eriz on Wireless h as conducted radio frequ e ncy s tudi es of th e area s urrounding the proposed
w ire less communicati ons fac ili ty s ite located at 4003 Co ll eyville Road near Cheek-Sparger Road,
Co ll eyvill e T exa s 76034 (the "Proposed Site"). Attached to this affidavit and incorporated herein by
reference as Exh ibi ts A a nd B are propagati on studies depicting s imulate d rad io frequency coverage
in t he area of t he Proposed S ite both before (Exhibi t A) and after (Exh ibit B) th e Proposed Site is
constructe d and activated."
Original Affidavit Exhibits
G reenbriar
RF Affidavit
8 . "Exllibit A is a true and accurate simulation of existing radio frequency coverage in the area of the
Proposed Site and shows the location of Verizon Wireless' existing sites in and around the City of
Colleyville that indicates vary in g degrees of less than optimum coverage in the general vicinity of the
Proposed Site, including, without limitation, existing significant gaps in coverage. In real world
terms, the colors indicate the following:
Wh ite= No coverage
P ink and Purple = Coverage outdoors
Yellow = Coverage inside veh icles
Light Greens = Coverage inside residences
Darker Greens= Coverage in side commercial buildings
This ev idence conclusively demonstrates Verizon Wireless' need for the Proposed S ite."
9. "Natural and man-made features such as large buildings, bills , trees, a nd ridge lin es a ll affect the
way a signal travels , and can distort or obstruct rad io signals. Radio s ignals will either bounce off,
bounce back or be absorbed by these obstructio ns. These constraints severe ly limit t he su itability of
s ites for purposes ofremedying a gap in signal coverage."
10. "The Proposed Sit e takes into account the foregoing t opograph ic constraints and as shown in
Exhibit B, following construction and activation of the Proposed Site, Verizon Wire less' coverage
and capacity nee d s in the immediate area of t he Proposed Site will be substantiall y sati sfied."
11 . "We h ave performed an FCC Antenna Structure Registrat io ns Search for a o ne mile radius
around the coordinates of the Proposed Site. The results of this search are attac hed and incorporated
herein by reference as Exhibit C . There are thre e structures that came out of the search, one of which
is terminated, the second one did not have enough headroom to support Verizon Wireless a nte nn as at
the des ired height, and the third o ne was close to a mil e away and was not able to serve the target
area with good coverage. This additional ev idence further demonstrate s the need for the Proposed
Site."
12 . "Thi s Proposed Site will provide optimal coverage for the residen ti al a nd commercial a re as
within l mile around the Proposed Site and will serve both coverage and capacity need s by filling
existing significant gaps in the a bility of remote users of Verizon Wireless' wireless network to
access the national telephone network."
13. "When coupled with Verizon Wire less ' existin g system, the minimum h eight to the hi ghest point
of t he tower includin g t he li ghtn ing rod at the Proposed Site necessary to me et Verizon Wire less'
radio frequency coverage and capacity objectives is one hundred and eight feet (I 08'). Th e Proposed
Site , as designed, will substantially accom pli sh Veri zon Wireless' radio frequency goals in the area
while minimi z in g any aesthetic impact to the community."
Original Affidavit Exhibits
EXHIBIT A
To Affidavit of Muhammad Umar Siddiqui
See attached Before Propagation Map
Greenbriar
RF Affidavit
Original Affidavit Exhibits
EXHIBITB
To Affidavit of Muhammad Umar Siddiqui
See attached After Propagation Map
Greenbriar
RF Affidavit
Original Affidavit Exhibits
EXHIBITC
To Affidavit of Muhammad Umar Siddiqui
See attached FCC Antenna Structure Registrations Study Results
Greenbriar
RF Affidavit
Original Affidavit Exhibits
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ORDINANCE O-15-1949
AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE
ZONING OF LOT 5R-1, BLOCK 1 OF THE ANDY FELPS ADDITION
LOCATED AT 4003 COLLEYVILLE BOULEVARD, BY AUTHORIZING A
SPECIAL USE PERMIT FOR A TELECOMMUNICATIONS TOWER;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE
RELIEF; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for rezoning
under Case No. ZC14-027; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan and designed
to lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-15-1949
Page 2 of 4
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
authorizing a Special Use Permit for a telecommunications tower
at Lot 5R-1, Block 1, of the Andy Felps Addition located at 4003
Colleyville Boulevard, as depicted on the attached as Exhibit “A”.
Sec. 3. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. This Special Use Permit shall only apply to the use of a
telecommunications tower as described in Exhibit “B” and
depicted on Exhibit “C” and “D”.
b. The tower shall be of a stealth monopole design and shall not
exceed a height of 95 feet from the ground to the highest point
of the structure as depicted in Exhibit “D”.
c. The tower and all related ground appurtenances shall be
located within a lease area not to exceed 700 square feet.
Said lease area shall be located on the subject property per
Exhibit “C”.
Ordinance O-15-1949
Page 3 of 4
d. A minimum eight (8) foot tall decorative masonry wall shall be
constructed around the entire perimeter of the tower lease
area prior to the final inspection of the tower structure.
e. At the time of building permit application for said tower, all
non-compliant City code issues identified on the site that are
not considered legal non-conforming as determined the city
manager or his/her designee shall be brought into compliance
prior to the final inspection for the tower.
f. The telecommunications tower and related construction
authorized by this ordinance shall meet all requirements of the
Land Development Code and the Code of Ordinances, except
where amended herein.
g. This Special Use Permit shall become null and void two (2)
years from the date of approval by the City Council unless a
building permit has been obtained on the property within said
two (2) year period.
Sec. 5. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance of
the City of Colleyville, and upon conviction shall be punishable by
a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 7. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 8. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public interest,
comfort and general welfare, and requires that this ordinance
shall take effect immediately from and after its passage.
Ordinance O-15-1949
Page 4 of 4
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 17th day of
February 2015.
The second reading and public hearing being conducted on the 3rd day of
March 2015.
A continued reading and public hearing being conducted on the 7th day of
April 2015.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2015.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” - Location and Zoning Map
Exhibit “B” – Statement of Planning Objectives
Exhibit “B” – Statement of Planning Objectives (cont.)
Exhibit “C” – Site Plan
Exhibit “D” – Tower Elevation
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 04/07/2015 Number Resolution R-15-3863
Type Resolution
Department Parks and Recreation
Title
Authorization to utilize the Parks Tomorrow Fund for the acquisition of a chlorinating
recirculation system and approve a contract with Vortex International in an amount not
to exceed $140,000, and authorize the city manager to execute the contract
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
B2- Proactively seek process improvements and sustainable solutions
F2- Invest to provide and maintain high quality public assets
Explanation
Reading and Public Hearing
In November 2001, the City Council established the McPherson Park Master Plan
Committee to develop a master plan that addressed both the current and future
recreational and athletic needs of the City. On October 1, 2002, the City Council
approved the McPherson Park Master Plan. The final phase of the Master Plan, Phase
II, included a splash pad, along with additional restrooms and a group pavilion.
The splash pad at McPherson Park opened on May 28, 2010. The established seasonal
hours and dates of operation are from 10 a.m. to 8 p.m., Memorial Day to Labor Day.
The splash pad was installed with a flow through system, which results in treated water
flowing directly to the splash pad and then draining into the sanitary sewer
system. The decision of City Council to originally have the flow through system
installed was based primarily on return on investment strategies. At the time of this
decision, drought conditions were largely unforeseen, as record rainfalls were recorded
in the years of 2007, when the McPherson Park Phase II project was designed, and
2009.
Due to water restrictions enacted by the Tarrant Regional Water District (TRWD), the
splash pad at McPherson Park has been closed since June 3, 2013. Staff has been
working with Vortex International, the manufacturer of the splash pad, to explore
options that would conserve water and allow for the operation of the amenity, while
under water restrictions.
At the Pre Council meeting on February 3, 2015 staff presented alternative options to
the flow through system. The agenda briefing from the February 3, 2015 meeting is
attached. One option reviewed was a repurposing system that would capture water
City Council Agenda Briefing 6a
City of Colleyville Page 2
used at the splash pad in underground tanks to be used for irrigation. A second option
for consideration was a chlorinating recirculation system which would function similar
to a residential pool by circulating used water through a filtration system and then
back to the splash pad.
Based on an overwhelming amount of use at the splash pad, the City Council directed
staff to pursue the installation of a chlorinating recirculation system, as this was the
only proposed modification that would allow the splash pad to operate under all stages
of water restrictions. Additionally, a suggestion was made to consider the Parks
Tomorrow Fund as an option to fund the project.
The cost for the purchase and installation of the chlorinating recirculation system from
Vortex International, a BuyBoard vendor, and the manufacturer of the splash pad at
McPherson Park, is $127,747, per the attached quote. This system will allow the splash
pad to operate throughout the entire splash pad season, even under the most stringent
water restrictions, and is expected to save 3.1 million gallons of water per splash pad
season. This significant reduction in water consumption will save an estimated $14,500
annually.
Staff is seeking the City Council’s approval to utilize $140,000 of Parks Tomorrow
funds, which includes a contingency of $12,253, and to authorize the city manager to
execute the contract for the purchase and installation of the chlorinating recirculation
system from Vortex International.
The Parks Tomorrow Fund was established in 2009 to account for revenues
received from the gas lease agreement with Titan Operating for subsurface minerals in
parks that were constructed with State of Texas park grant funds. Expenditures from
the fund are to be used for the purpose of funding City Council approved park projects,
facilities, and improvements. At their meeting on March 30, 2015, the Parks and
Recreation Advisory Board unanimously affirmed the use of the Parks Tomorrow Fund
for this project. As of March 31, 2015, the Parks Tomorrow Fund has an available cash
balance of $1,182,676.46 as detailed in the attachment.
Should the project be approved, the contractor has indicated that they will not be able
to begin installation of the system prior to the scheduled opening of the splash pad on
Memorial Day weekend. Adoption of the 2015 Water Conservation and Drought
Contingency Plan, by attached Ordinance O-15-1946, provides City Council the power
to authorize operation of the splash pad while under Stage 1 water restrictions by
adoption of a resolution.
Should the City Council express a desire to consider such a resolution, it will be
brought forward at a future meeting. Staff will coordinate the installation of the new
system to provide the least amount of impact to the splash pad season, however it is
likely that the splash pad will be closed for up to three weeks for construction during
the splash pad season. Construction will begin at the earliest in mid-July 2015.
City Council Agenda Briefing 6a
City of Colleyville Page 3
Financial Impact
As of March 31, 2015, the Parks Tomorrow Fund has an available cash balance of
$1,182,676.46 (see attachment - Parks Tomorrow Fund fianacial status as of March
31, 2015).
Recommendation
Approve
Attachments
1.Splash Pad Briefing - February 3, 2015 Pre Council Meeting
2.Quote - Vortex International
3.Parks Tomorrow Fund fianacial status as of March 31, 2015
4.Ordinance O-15-1946
5.Resolution R-15-3863
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 02/03/2015
Type Pre Council
Department Parks and Recreation
Title
Update and discussion of the splash pad
Explanation
Overview. Due to water restrictions enacted by the Tarrant Regional Water District
(TRWD), the splash pad at McPherson Park has been closed since June 3, 2013. Staff
has been working with Vortex International, the manufacturer of the splash pad, to
explore options that would conserve water and allow for the operation of the amenity,
while under water restrictions.
Background. In November 2001, the City Council established the McPherson Park
Master Plan Committee to develop a Master Plan that addressed both the current and
future recreational and athletic needs of the City. On October 1, 2002, the City Council
approved the McPherson Park Master Plan. The final phase of the Master Plan, Phase
II, included a splash pad, along with additional restrooms and a group pavilion.
The splash pad at McPherson Park opened on May 28, 2010. The established seasonal
hours and dates of operation are from 10 a.m. to 8 p.m., Memorial Day to Labor Day.
The splash pad was installed with a flow through system, which results in treated water
flowing directly to the splash pad and then draining into the sanitary sewer system.
Alternative water use systems, seen in the table below, were presented at the Pre
Council meeting on December 15, 2009.
System Type Initial Cost Annual Cost
Recirculation $268,674 $7,288
Repurpose (Irrigation)$177,049 $10,583
Water Well $185,000 $11,363
Based primarily on return on investment strategies, City Council directed staff to utilize
the flow through system which had an initial cost of $16,844 and an annual operating
cost of approximately $13,000, dependent upon use. At the time of this decision,
drought conditions were largely unforeseen, as record rainfalls were recorded in the
years of 2007, when the Phase II park project was designed, and 2009.
The splash pad was operational for the entirety of the 2010 and 2012 seasons. In
compliance with the Water Conservation and Drought Contingency Plan adopted by
attached ordinance O-12-1834, the 2011 splash pad season was shorted by a few days
due to the enactment of Stage 1 water restrictions by the TRWD, which were later
Splash Pad Briefing - February 3, 2015 Pre Council Meeting
City Council Agenda Briefing
City of Colleyville Page 2
lifted, allowing for the operation of the splash pad in 2012. One June 3, 2013 Stage 1
water restrictions were reenacted requiring closure of the splash pad. The splash pad
has remained closed since this date.
While in operation the splash pad used an average of 932,000 gallons per month. The
average monthly cost of operation for water and sewer charges was $3,625 per month,
with an average seasonal operation cost of approximately $14,500.
Update. The 2015 Water Conservation and Drought Contingency Plan provides City
Council with the discretion to authorize the use of the splash pad by resolution while
under Stage 1 water restrictions. However, the operation of the splashpad with a flow
through system is not permitted under Stage 2 or 3 water restrictions, which are
expected to begin on March 1, 2015.
Staff has been working with Vortex International to develop options for conserving
water should the use of the splash pad be authorized. One option to reduce water
consumption would be to update several of the play elements and spray nozzles to
lower flow (gallons per minute - gpm) models. Vortex proposes that this option,
costing $1,400, would allow consumption to be reduced from approximately 90 gpm to
80 gpm, which would reduce water consumption by an expected 300,000 gallons per
splash pad season. This would reduce seasonal operating costs by approximately
$1,200. In addition to these equipment modifications, the hours, and or, dates of
operation could be amended to further reduce water consumption. An additional way to
save water would be to reprogram the splash pad to reduce the current four minute
cycle run time. Modifying the hours, and or, dates of operation along with
reprogramming the splash pad would save an estimated amount of between 300,000
and 600,000 gallons of water per splash pad season.
Vortex also supplied a quote of $62,430 to install capture and repurpose tanks that
could be used to capture and store the splash pad water for irrigation. This option
would also require irrigation modifications at a staff estimated cost of $30,000. During
the months of operation, irrigation would be required nightly to empty the tanks. This
system could be used to offset water use by existing irrigation systems during the
splash pad season. This would save an estimated maximum of 1,000,000 gallons of
water per splash pad season.
Additionally, a quote of $127,747 was received for the installation of a chlorinating
recirculation system. Operation of this system requires daily testing, maintenance, and
sanitization under the supervision of a licensed pool operator. Currently, there are no
licensed pool operators on staff. If direction is given to implement this option, a
minimum of two staff members will need to obtain a pool operator’s license to ensure
coverage seven days a week for required testing and maintenance throughout the
splash pad season. Additionally, testing and maintenance services could be contracted
out. This is the only option that would allow for the operation of the splash pad during
all stages of water restrictions and would be expected to save approximately
3,100,000 gallons of water per splash pad season.
For comparison purposes, of the surrounding cities, Grapevine, North Richland Hills,
Splash Pad Briefing - February 3, 2015 Pre Council Meeting
City Council Agenda Briefing
City of Colleyville Page 3
Bedford, and Euless have splash pads. The splash pad at Parr Park, in Grapevine, is the
only pad that is not associated with a community pool and recirculation pump system.
The splash pad at Parr Park operates on a flow through system and was opened in
2012.
Staff is seeking City Council direction in regard to the aforementioned potential
modifications to the splash pad at McPherson Park.
Attachments
1.McPherson Park Splash Pad update and overview presentation
2.Ordinance O-12-1834
Splash Pad Briefing - February 3, 2015 Pre Council Meeting
Date
02/06/15
Estimate No.
2014-1064
Name/Address
City of Colleyville; McPherson Park
2605 Sagebrush Dr
Suite 208
Flower Mound, TX 75028
Item Description Quantity Cost Total
Equipment [QTY] Product Description
[1.00] 00008442 - SINGLE LOOP WQMS
Filter Module 33926.0050 (QTY 1)
3 HP - 208-230V 3 PH(1) 7 SQ.FT. FILTER DYNAMIC
BYPASS
Manifold Module 33921.0110 (QTY 1)
S.S. MANIFOLD 10 VALVE 3" 1 INLET
Solenoid Module 33921.8000 (QTY 10)
SOLENOID LINE 1-1/2"
Controller Module 33923.0000 (QTY 1)
"SMART FLOW LOGICS 120V,60Hz Excluding
SensorsV10"
[1.00] 44200.0130R01 116GPM 230V 1PH 60Hz 3"
PIPING
[1.00] 5322.0000R02 - DEBRIS TRAP HDPE WITH
RAIN DIVERTER VALVE (LEFT)
[1.00] 5312.0008R02 - WATER CONTAINMENT
SYSTEM 2000G FOR SINGLE LOOP
[2.00] 44100.0000R01 - ABOVE GROUND
CHEMICAL RESERVOIR–50 GALLONS
[1.00] 2 - STARTUP AND TRAINING SERVICE
1 77,513.00 77,513.00
Total
Terms
Net 30
Project No.
23261
REP
SC
Project
McPherson Park Splash Pad
Vortex USA Inc
972-410-3619
972-410-3697
PVance@vortex-intl.com
www.vortex-intl.com
Phone:
Fax:
Email:
Website:
Customer Signature of Acceptance_________________________________
Page 1
Date
02/06/15
Estimate No.
2014-1064
Name/Address
City of Colleyville; McPherson Park
2605 Sagebrush Dr
Suite 208
Flower Mound, TX 75028
Item Description Quantity Cost Total
Install Vortex will provide the labor and material for the
installation of one (1) WQMS System and all
associated pads, and equipment. Installation to
include the following:
-Site Prep:
•Demo and haul off of existing vault and
surround concrete 12’ x 12’ section.
-Underground:
•Excavation for: water quality management
system, water containment system and chemical
reservoirs (if required).
•Take existing features line and connect to new
WQMS system.
•Pressure test all plumbing lines
•Backfill areas at water containment system,
chemical reservoirs (if underground) - Back fill and
grading to be done using regular sand only.
-Concrete:
•Install reinforced material per Vortex
plans/specifications (Equipment Pad only)
•Equipment Room pad to include:
•200 SQFT of standard gray concrete. 3000
PSI, #4 rebar every 18 inches both directions.
-Vortex Specific Equipment Install:
•All equipment per Vortex Quote
#00008445-REV00-WQMS
1 50,234.00 50,234.00
Total
Terms
Net 30
Project No.
23261
REP
SC
Project
McPherson Park Splash Pad
Vortex USA Inc
972-410-3619
972-410-3697
PVance@vortex-intl.com
www.vortex-intl.com
Phone:
Fax:
Email:
Website:
Customer Signature of Acceptance_________________________________
Page 2
Date
02/06/15
Estimate No.
2014-1064
Name/Address
City of Colleyville; McPherson Park
2605 Sagebrush Dr
Suite 208
Flower Mound, TX 75028
Item Description Quantity Cost Total
Terms Terms: All customers must fill out a credit
application to be submitted to Vortex Credit Dept for
review prior to terms being offered. NOTE: A
deposit amount will likely be required in most cases.
Exclusions 1. Pricing assumes potable water, power and
sanitary, storm sewer (if applicable) are provided
within 25' of our designated location by client or
client's representative.
2. Pricing assumes pipe runs from manifold to
features and drains to tanks do not exceed 100'.
Additional distances may incur additional costs.
3. Pricing assume digging in standard sand to
clay soils with small (8" or smaller) rocks. Rocky or
difficult soil may incur extra charges.
4. Pricing assumes tailgate/work trailer access
from 6 am to 7 pm 7 days per weeks. Limited
access or work hours variations may incur additional
charges.
5. Pricing does include plumbing permit and
fees.
6. Pricing excludes anything not specifically
included above.
Total
Terms
Net 30
Project No.
23261
REP
SC
Project
McPherson Park Splash Pad
Vortex USA Inc
972-410-3619
972-410-3697
PVance@vortex-intl.com
www.vortex-intl.com
Phone:
Fax:
Email:
Website:
Customer Signature of Acceptance_________________________________
Total $127,747.00
Terms
Net 30
Project No.
23261
REP
SC
Project
McPherson Park Splash Pad
Vortex USA Inc
972-410-3619
972-410-3697
PVance@vortex-intl.com
www.vortex-intl.com
Phone:
Fax:
Email:
Website:
Customer Signature of Acceptance_________________________________
Page 3
FINANCIAL STATUS OF PARKS TOMORROW FUND
REVENUES:
GAS LEASE PROCEEDS - FEBRUARY 2009 $2,758,450.91
ROYALTY PAYMENT - JUNE 2012 $4,916.29
TOTAL INTEREST INCOME REC'D $22,746.26
TOTAL REVENUES $2,786,113.46
EXPENDITURES OF ALLOCATED FUNDS:
MC PHERSON PARK PHASE II - $1,028,918 $1,028,918.00 *
SENIOR CENTER TRAIL IMPROVEMENT - $128,519 $125,559.87 *
KIDSVILLE PLAYGROUND REPLACEMENT - $400,000 $398,800.00 *
RECREATION SOFTWARE UPGRADE - $36,000 $26,028.73 *
TENNIS COURT SHADE STRUCTURES - $10,000 $10,000.00 *
TOTAL EXPENDED $1,589,306.60
CASH BALANCE OF FUND AT 3-31-2015 $1,196,806.86
REMAINING ENCUMBERED BALANCE OF ALLOCATED FUNDS:
MC PHERSON PARK PHASE II $0.00
SENIOR CENTER TRAIL IMPROVEMENT $2,959.13
KIDSVILLE PLAYGROUND REPLACEMENT $1,200.00
RECREATION SOFTWARE UPGRADE $9,971.27
TENNIS COURT SHADE STRUCTURES $0.00
TOTAL ENCUMBRANCES $14,130.40
TOTAL AVAILABLE FUND BALANCE AT 3-31-2015 $1,182,676.46
NOTES:
* - PROJECT APPROVED BY CITY COUNCIL OCTOBER 7, 2009
100 Main Street
Colleyville,Texas 76034
817) 503-1360
Colleyville.com
PWS#2200043
EXHIBIT A”
TABLE OF CONTENTS
CITY OF COLLEYVILLE
Contents
DECLARATION OF POLICY,PURPOSE,AND INTENT 1
AUTHORIZATION 1
APPLICATION 1
OVERVIEW 2
INTRODUCTION 5
PUBLIC EDUCATION AND INFORMATION 7
WATER WASTE AND NON-ESSENTIAL USES 8
UTILITY PROFILE 10
PER CAPITA WATER USE GOALS 14
SCHEDULE AND TRACKING 15
UNIVERSAL METERING AND RECORDS MANAGEMENT 15
METER TESTING,REPAIR,AND REPLACEMENT 15
LEAK DETECTION,REPAIR,AND WATER LOSS CONTROL 16
WATER RATE STRUCTURE 16
PLUMBING FIXTURES 18
WATER-CONSERVING LANDSCAPING 19
CUSTOMER SERVICE INSPECTIONS 20
BACKFLOW ASSEMBLY TESTING AND INSTALLATION 20
ADDITIONAL WATER CONSERVATION STRATEGIES 21
DROUGHT TRIGGERS___________________________________________________________________________________________________________22
WATERING SCHEDULE WATER AWARENESS 23
DROUGHT RESPONSE STAGES 24
EMERGENCY RESPONSES_______________________________________________________________________________________________________30
VARIANCES 31
WHOLESALE CONTRACTS 32
ENFORCEMENT 33
COORDINATION WITH REGION C PLANNING GROUP 34
DEFINITIONS,ABBREVIATIONS,AND ACRONYMS 35
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 1
DECLARATION OF POLICY,PURPOSE,AND INTENT
In order to conserve the available water supply and protect the integrity of water supply
facilities,with particular regard for domestic water use,sanitation,and fire protection,to
protect and preserve public health,welfare,and safety, and minimize the adverse impacts
of water supply shortage or other water supply emergency conditions,the City of Colleyville
hereby adopts the following practices,regulations,and restrictions on the delivery,use,and
consumption of water by City Ordinance.
Water uses regulated or prohibited under this Water Conservation and Drought
Contingency Plan are considered to be wasteful,non-essential,or discretionary.Uses of
water considered wasteful or violations of restricted uses during times of water shortage
or other emergency water supply conditions subjects the offender(s)to penalties as defined
in the Implementation and Enforcement section of this Plan.
AUTHORIZATION
The City Manager or his/her designee is hereby authorized and directed to implement this
Water Conservation Plan and the applicable provisions of this Drought Contingency Plan
upon determination that such implementation is necessary to protect public health,safety,
and welfare.The City Manager or his/her designee shall have the authority to initiate or
terminate drought or other water supply emergency response measures as described in
this Plan.
APPLICATION
The provisions of this Plan shall apply to all persons, customers,and property utilizing
water provided by the City of Colleyville.The terms person”and customer”as used in the
Plan include individuals,corporations,partnerships,associations,and all other legal
entities.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 2
OVERVIEW
HISTORY
Colleyville began as a rural community,situated primarily between Big Bear and Little Bear
Creek in the central portion of northeastern Tarrant County.The first significant settlement
of the area began in the 1850s.Samuel C.H.Witten came to Texas from Missouri in 1854
and established a farm along Little Bear Creek.He became one ofthe founders of the Spring
Garden community,which flourished in the 1860s around a well-known school,finally
declining in the 1870s as Bedford rose to prominence.Other settlers from the upper South
included Jonathan A.Riley,who came from Kentucky in 1856 and settled near the Spring
Garden community;the Kentucky-born adventurer and Civil War veteran Ryan Harrington,
who bought land in 1865 near the community of Pleasant Glade;and William B.Cheek,who
migrated to northeast Tarrant County from Kentucky in 1869,eventually settling near Ryan
Harrington's property.
Other farmers continued to arrive throughout the 19th century.William Dunn settled
property between Big Bear Creek and Bransford in 1875; the James R.Forbes family,of
Bedford County,Tennessee,established a farm in 1887;and French native Anthelm Bidault
began cultivating his renowned orchards and vineyards near the Pleasant Run community
in 1897.The communities of Pleasant Glade and Pleasant Run were hamlets situated in
clearings of the Eastern Cross Timbers.Churches,schools,and stores served the rural
population.Pleasant Run Baptist Church,organized in 1877,was the first church within
what is now Colleyville.
The St.Louis,Arkansas,Texas Railway later known as the St.Louis Southwestern or
the Cotton Belt Route)extended its tracks between Fort Worth and Grapevine in the late
1800s,passing through the hamlet of Red Rock in the Colleyville area in 1888.The nearby
community of Bransford, clustered around the general store and post office of Felix G.
Bransford,disappeared that same year when the store and post office were moved to Red
Rock,which was renamed Bransford.The new Bransford prospered over the next several
decades,becoming the largest community in the Colleyville area.In addition to the post
office,the town had two blacksmith shops,a livery stable,four general stores,and a lodge
hall shared by the Masons,Odd Fellows and Woodmen of the World.Four doctors resided
there.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 3
Lilburn Howard Colley was one of these doctors.A native of Missouri and a veteran of the
Union Army,Dr.Colley and his wife moved to Texas in 1880,eventually settling in Bransford
soon afterthe town was founded.In his 40 years of active practice,he became one of the
best-known physicians in northeast Tarrant County and was widely respected as a leader
in the Bransford area.Colley's name became associated with a community that formed
around a store opened by W .G.Couch on Glade Road south of Bransford in 1914.The
surrounding area gradually acquired the name Colleyville."The hamlets of Pleasant Run
and Pleasant Glade had populations of 75 and 80,respectively,in 1940,and today have all
but disappeared.Bransford declined after World War I as the automobile took precedence
over railroads for passenger travel.The last store,owned by John R.Webb,closed in 1925.
The town became known primarily for a large nursery established by Andy Felps around
1920.Bransford had a population of155 in 1940,but today has vanished except for a cluster
of houses around the train tracks.
Colleyville was incorporated on January 10,1956,and its City limits are now contiguous
with those of Grapevine and Euless on the east,Bedford and Hurst on the south,Keller and
N or th R i chl a n d Hil l s on t h e w e st a ndSo uthlakeo nthe north . Although once a
predominantly rural community,Colleyville has experiencedsignificant residential
development during the past decade.From a population of about 1,500 in 1960,it grew to
6,700 in 1980 and had an estimated population of 11,300 by 1989.Colleyville Boulevard
Highway 26)passes through its center,and many of its residents commute to Fort Worth.
Tarrant County Historic Resources Survey"
Historic Preservation Council of Tarrant County,Texas
1990
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 4
GEOGRAPHY
Colleyville is located in the Trinity River Basin within 13.1 square miles of northeastTarrant
County.The City is roughly 12 miles from Dallas/Fort Worth International Airport.The
City is within the geographical boundaries of the NorthernTrinity Groundwater
Conservation District,Region C Regional Water Planning Group,and TCEQ Region 4.
CLIMATE
An a v er age annual r ainf all f or Co lle yville is 32.9 incheswiththe months of April and
October typically having the most rainfall 3.4 inches).The City averages 77 days with
rainfall each year.Monthly temperature averages range from 43.4°F in January to 84.2°F in
August.On average,there are 99 days per year where the temperature exceeds 90°F and
47 days where the temperature falls below 32°F.
WATER RESOURCES
The City of Colleyville obtains 100%of its water through a water supply contract with
Trinity River Authority TRA).Raw water is impounded in Cedar Creek and Richland-
Chambers Lakes and transported to Tarrant County through the Tarrant Regional Water
District TRWD)pipeline network where water is impounded in Lake Arlington.TRA treats
water pumped from Lake Arlington and supplies the treated water to the City through four
master meters.
In addition to the raw water purchased from the Trinity River Authority,there are more
than 300 private water wells in the city that are used for irrigation.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 5
INTRODUCTION
OBJECTIVE
The objective of Colleyville’s Water Conservation and DroughtContingency Plan is to
increase efficiency of water use and reduce water demands without adversely affecting the
population and economic growth of the City.The fundamental strategy for this Plan is to
promote and publicize water conservation activities and drought management strategies in
order to meet our water conservation goals and respond appropriately to water supply
concerns or emergencies.
The City of Colleyville recognizes that the amount of water ava ilable to the City and its water
utility customers may be limited and subject to depletion during periods of extended
drought.Representing the best interests of the citizens of C olleyville,Texas,the City deems
it expedient and necessary to establish and maintain certain rules and policies for the
ongoing conservation of water and the orderly and efficient management of limited water
supplies during drought and other water supply emergencies.
STATUTORY AND RULE REQUIREMENTS
Texas Water Code 13.146.WATER CONSERVATION PLAN.The commission shall require a
retail public utility that provides potable water service to 3,300 or more connections to
submit to the executive administrator of the board a water conservation plan based on
specific targets and goals developed by the retail public utility and using appropriate best
management practices,as defined by Section 11.002,or otherwater conservation
strategies.
Title 30 Texas Administrative Code,Chapter 288.30(10)(A)Water conservation plans for
retail public water suppliers.For retail public water suppliers providing water service to
3,300 or more connections,a water conservation plan meeting the minimum requirements
of Subchapter A of this chapter and using appropriate best management practices must be
developed,implemented,and submitted to the executive administrator of the Texas Water
Development Board not later than May 1, 2009,and every five years after that date to
coincide with the regional water planning group.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 6
Texas Water Code 11.1272.ADDITIONAL REQUIREMENT:DROUGHT CONTINGENCY
PLANS FOR CERTAIN APPLICANTS AND WATER RIGHT HOLDERS.a)The commission
shall by rule require wholesale and retail public water suppliers and irrigation districts to
develop drought contingency plans consistent with the appropriate approved regional
water plan to be implemented during periods of water shortages and drought.
Title 30 Texas Administrative Code,Chapter 288.30(5)(A).For retail public water suppliers
providing water service to 3,300 or more connections,the drought contingency plan must
be submitted to the executive director not later than May 1,2005.Thereafter ,the retail
public water suppliers providing water service to 3,300 or more connections shall submit
the next revision of the plan not later than May 1,2009,andevery five years after that date
to coincide with the regional water planning group.
REPORTING REQUIREMENTS
The Texas Water Development Board TWDB)requires that theCity s u b m i t aWater
Conservation Plan every five years to coincide with the Regional Water Planning Cycle.The
TWDB also requires that the City submit the following information annually:
1. Water Loss Audit,May 1
2. Annual Report,May 1
3. Water Use Survey,March 1
The Texas Commission on Environmental Quality TCEQ)requires that the City submit a
Drought Contingency Plan every five years to coincide with the Regional Water Planning
Cycle.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 7
PUBLIC EDUCATION AND INFORMATION
The City will periodically provide the public with information about this Plan,including
information,and/or notification,about ongoing water conservation efforts,the conditions
under which each drought stage would be initiatedor terminated ,and the drought response
measures to be implemented in each stage.This information will be provided by means of
posted notices,notifying local radio/television stations,public signage,and other public
activities.
Notice
posted at
City Hall
Notifying
local TV and
radio media
Plan posted
on City
website
Public
signage
Periodic
update of
drought
conditions
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 8
WATER WASTE AND NON-ESSENTIAL USES
WATER WASTE
The following shall be unlawful at any time of the year for any person,firm,corporation,
business,or other entity:
Failing to repair a controllable leak,including a broken
sprinkler head,a leaking valve,leaking or broken pipes,
or a leaking faucet.
Operating a permanently installed irrigation system with
a broken head,a head that is out of adjustment,or a head
that is misting due to high water pressure.
Operating an automated in-ground irrigation system or
hose-end sprinkler on any day of the week between
10:00 a.m.and 6:00 p.m.
Irrigation or landscape watering during any form of
precipitation.
Allowing water to run off a property and form a stream of
water in a street for a distance of fifty 50)feet or greater.
Allowing water to pond in a street or parking lot to a
depth of greater than one quarter of an inch.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 9
NON-ESSENTIAL/DISCRETIONARY USES OF WATER
The following uses of water are considered non-essential,or discretionary uses of water
and may become unlawful during the implementation of the drought response stages:
Irrigation of landscape areas,including parks,athletic
fields,and golf courses.
Use of water to wash any motor vehicle,boat,trailer,
airplane,or other vehicle.
Use of water to wash down any sidewalks,walkways,
driveways,parking lots,athletic courts,or other hard
surfaced areas.
Use of water to wash down buildings or other structures
for purposes other than immediate fire protection.
Flushing gutters or permitting water torun or
accumulate in any gutter or street.
Use of water to fill,refill,or add to any swimming pools or
Jacuzzi type pools.
Use of water in an outside fountain or pond for aesthetic
or scenic purposes,except where necessary to support
aquatic life.
Any outdoor recreational use of water.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 10
UTILITY PROFILE
Data is managed by utility staff on a daily basis and organized to be able to track water
production and deliveries to the highest practicable levels.
POPULATION
The population of the City has increased steadily throughout it s history.The approved 2016
TWDB and Region C population projections,shown below,predict that the City will grow to
have 28,000 residents by 2050 and maintain this population through 2070.
WATER SYSTEM
The Water Utility System consists of over 200 miles of distribution lines and over 9,000
connections.The City maintains four ground/elevated storage tanks,which when full,
contain 8,500,000 gallons of water.Wastewater is conveyed to TRA treatment facilities.
21000
23000
25000
27000
29000
2005 2010 2015 2020 2025 2030 2035 2040 2045 2050 2055 206020652070
Population
2016 Region C Projections 2009-2013 Actual
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 11
WATER SUPPLY
The City of Colleyville obtains 100%of its water from a water supply contract with the
Trinity River Authority TRA)with the exception of water from more than 300 privately
owned wells that are used for irrigation.
WATER DEMANDS
Over the previous 5 years,the City has averaged 2,501,202,500 gallons 7,676 acre-feet)of
water use annually.
0
500,000,000
1,000,000,000
1,500,000,000
2,000,000,000
2,500,000,000
3,000,000,000
3,500,000,000
2009 2010 201120122013
Water Use
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 12
WATER USE SECTORS
The distribution of retail connections within Colleyville is shown below. Ninety percent
90%)of connections are for single family residential use and ten percent 10%)are for
Commercial.The City has no multi-family or industrial connections.
Water use for each sector is shown below.
Residential,
8,517,
90%
Commercial,
909,
10%
SECTORS:CONNECTIONS
Residential,
1,765,636,000,
90%
Commercial,
196,181,000,
10%
SECTORS:WATER USE
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 13
PER CAPITA WATER USE
Per capita water use is generally expressed in gallons per customer per day GPCD)and is
the average amount of water used by each person in thepopulation served by a water utility.
Variables that can influence GPCD include the relative amount of non-residential water
uses,the rate and type of growth,economics,demographics,and especially the weather.
Residential GPCD is a better metric for understanding how much water each resident is
actually using and does not include commercial and industrial uses.
For the previous five years,Total and Residential GPCD for the City are shown below.
The total CPCD for 2013 is 251 gallons per day,and the residential CPCD for 2013 is 241
gallons per day.Both of these consumption rates are below the established maximum
consumption goals for 2014 as shown on the charts on the next page.
100
150
200
250
300
350
400
2009 2010 201120122013
GPCD
Total GPCD Residential GPCD
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 14
PER CAPITA WATER USE GOALS
The City of Colleyville’s per capita water conservation goals for the next 10 years are based
upon the T exas Water Conservation Implementation T ask Force’srecommendation of a
r e d u c t i o n in p e r c a p i t a w a t e r u s e by1 % p erye ar . Th eCity ’ sG P C D ha s f luctu ated
significantly in recent years,likely due to the high variability of rainfall and the
implementation of Stage 1 water restrictions in 2013.The range of per capita usage goals
is based upon the average usage for the previous five years.
299 296 293 290 287 284 282 279 276 273 270
232 230 227 225 223 221 218 216 214 212 210
2014 2015 2016 2017 2018 2019 2020 2021 202220232024
Total GPCD Goals
High Low
257 254 252 249 247 244 242 240 237 235 232
197 195 193 191 189 187 185 184 182 180 178
2014 2015 2016 2017 2018 2019 2020 2021 202220232024
Residential GPCD Goals
High Low
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 15
SCHEDULE AND TRACKING
The Public Works Director will act as the Administrator of the water conservation program.
The Administrator will oversee the execution and implementation of all elements of the
program.The Administrator is responsible for maintaining adequate records for program
verification.
T h e A d m in i st r at o r w i ll m o n i t o r t h epro gres softheWaterConserv at i o n P l an , using
information from water utility records and staff.Additionally,the Administrator will be
responsible for submission of an annual report to the TWDB on the progress,and any
changes to,the Water Conservation Plan.
UNIVERSAL METERING AND RECORDS MANAGEMENT
The City employs metering devices on all source water connections capable of measuring
the amount of water to within plus or minus 5%.The City requires all retail connections
to be metered.All water metered and billed is recorded using the City’s billing software.
METER TESTING,REPAIR,AND REPLACEMENT
The City’s meter testing,repair,and replacement program:
Master meters are tested and calibrated periodically to within an accuracy of plus or
minus 5%.
All retail meters are currently replaced on a twelve-yearcycle,unless failure
necessitates replacement.
Meters that have abnormally high or low water usage are changed out as theyare
identified based on customer inquiries.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 16
LEAK DETECTION,REPAIR,AND WATER LOSS CONTROL
The City of Colleyville operates and maintains the water transmission system within the
city.In order to maintain water delivery service and to reduce and control unaccounted-
for water,Colleyville staff routinely visually inspect the distribution system to identify
abnormal conditions indicatingle a k s . T he s t a ff iseq uipp edto respond and repair
equipment and pipeline breaks or employ contract assistance as required.As a result of
these measures,water loss the difference between water purchased and water sold)has
averaged 3%over the previous five years.The City’s goals for water loss for the next five
5)and ten 10)years is to maintain less than 5%water loss.
WATER RATE STRUCTURE
Colleyville has a non-promotional,tiered rate structure for water service that is cost based
and discourages the excessive use of water.Tiered rates are designed to reward customers
who use less water by charging the lower rates for water usedin the lower tiers.The more
water a customer uses,the higherthe tier(s),resulting in higher charges for water use.The
City of Colleyville is a water customer of the Trinity River Authority TRA),which provides
the City with treated water,as well as wastewater treatment.As the City purchases water
for its customers,rates charged to the City rise proportionally for the cost of TRA’s
chemicals,debt service to fund federal environmental mandates,and investment in
infrastructure.As with other cities who purchase water from TRA,these costs are passed
through to the customer.Water rates are reviewed annually and revised as needed.
In addition to helping in the effort to conserve water,tiered rates providethe consumer with
an opportunity to control household costs.Consumers who useless water will pay a lower-
tier rate.While generating revenue is not an objective of the tiered rate structure,any
additional revenue from the tiered rate structure will be dedicated to replacement and
enhancement of the City’s water infrastructure.
In addition to the minimum bill of 13.28 for the first 2,000 gallons of water used by a
customer,the current charge for every 1,000 gallons of wateris 4.12 up to 20,000 gallons.
Sewer charges are billed at a flat monthly rate,as determined b y v o l u m e usa gefor
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 17
individual customers during the winter months.)For the tiered rates,the cost breakdown
by usage is as follows:
In the progressively tiered system,once usage elevates to the next tier,every 1,000 gallons
of water will be charged at the rate for that tier.Water bills will be calculated so that water
used in the lower tiers is charged at that tier.Bills will provide a snapshot of the portion of
water use from each tier.
The City has developed online water calculators to assistcustomers in determining
increases in their bills orto gauge the savings afforded from greater water conservation
efforts.Note that under the Old Average Bill”heading,after the minimum bill”of 13.28
a set rate for the first 2,000 gallons of usage,the rate is always calculated at 4.12 per
1,000 gallons),since that was the previous flat rate for all customers regardless of usage.
A calculator is also provided for winter sewer calculations. Colleyville uses the winter
months’average of December,January,and February for sewer calculations.Winter sewer
usage is used to set a user’s sewer rate for the year,so less use during the winter months
can lead to savings throughout the year.
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
2,001 TO
20,000
20,001 TO
30,000
30,001 TO
40,000
40,001 TO
50,000
OVER 50,000
4.12 $
4.68 $
5.24 $
5.80 $
6.36
Colleyville Tiered Rates
Price per 1,000 gallons
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 18
PLUMBING FIXTURES
T h e S t a t e o f T e xas h a s r e cen t l y a d opte dmorestrin ge ntwatersaving performance
measures for plumbing fixtures,found in the Health Safety Code,Chapter 372.The
following maximum flow standards are subsequently listed in the Texas Administrative
Code,Title 30,Chapter 290,sub-chapter G:
Customers in existing buildings that do not have water savingplumbing fixtures are
encouraged to retrofit their old plumbing fixtures.New constr uction,including remodeling
of existing structures,must comply with City and State plumbing fixture standards. There
are a wide assortment of water efficient fixtures,clothesand dish washers that provide the
same performance,but use less water.A water efficient home can save more than 20%of
annual indoor water use.
Faucet
2.2 gpm
Shower head
2.5 gpm
Toilet
1.28 gpf
Urinal
0.5 gpf
Pre-rinse
spray valve
1.6 gpm
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 19
WATER-CONSERVING LANDSCAPING
Water-conserving landscaping is a development concept that encourages residents to adopt
low-water-using landscaping principles and methods for use around the home. The same
concepts can be applied to other landscaped areas as well,including parks and other public
places.
A popular method of reducing water use for landscape irrigation is to encourage residents
t o u s e th e f o l l o w i n g t e c h ni q u e s f orlan dsca ping . Ge nerallyaccepted principles when
planning a water efficient yard are:
1)Planning and design.During this step an appropriate plan is developed
considering such variables as climate,existing vegetation,intended use ofthe
space,and topographic features.
2)Soil analysis.Examine the soil types covering the whole site.
3)Appropriate plant selection.Plants should be selected which are native to
the area or are adaptive to the site.
4)Practical turf areas.Plan where turf areas should be located and consider
increasing the area of decks,porous paving,paths,and mulched planting
beds to reduce turf.
5)Efficient irrigation.Landscaped areas should only be watered as needed and
then usually during the early morning or late evening to avoid water loss due
to evaporation,keeping in mind some plant species may experience mold
and/or fungus growth if watered at night.
6)Use of mulches.A three-to four-inch layer of mulch should cover all exposed
soil areas and be replenished twice a year.
7)Appropriate maintenance.Keep the yard well maintained toreduce the use
of fertilizer,chemicals,and water.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 20
CUSTOMER SERVICE INSPECTIONS
A customer service inspection certification as required bythe Texas Commission on
Environmental Quality TCEQ),30 Texas Administrative Code,Chapter 290, 290.46,shall
be completed prior to providing continuous water service to new construction or any
e x is t i ng s e r v i c e w h e n t h e C i t y h a sre asonto believethatcross-connections or other
unacceptable plumbing practices exist;or after any material improvement,correction,or
addition to the private plumbing facilities.The existence of a serious threat to the integrity
of the public water supply shall be considered sufficient groun ds for immediate termination
of water service.
BACKFLOW ASSEMBLY TESTING AND INSTALLATION
All backflow prevention assembli e s sh a l l be t e s ted up oninstallation by a recognized
backflow assembly tester and certified to be operating within specifications.Backflow
p r e ve n t i on a ss e m b l i es w h i ch a re i nstalledto provid eprotection against high health
hazards must also be tested and certified to be operating within specifications at least
annually by a recognized backflowprevention device tester.These tests are witnessed by a
City inspector.Backflow assembly testing and installation shall be completed as required
by the Texas Commission on Environmental Quality TCEQ),30 Texas Administrative Code,
Chapter 290, 290.44h.
It shall be the duty of the customer at any premise where backflow prevention assemblies
are installed to have a certified inspection and operational tests conducted annually.In
those instances where the City deems the hazard to bedeleterious to human health,
customer service inspection certifications may be required semiannually. Inspections and
tests shall be at this expense of the customer or customer representative and shall be
performed by a certified backflow technician.
No device or assembly shall be removed from use,relocated,or other device or assembly
substituted without the approval of the City.Whenever the existing assembly is moved
from the present location,requires more than minimum maintenance,or when the City
finds that the maintenance constitutes a hazard to health,the unit shall be replaced by a
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 21
backflowprevention assembly complying with requirements of this sectionand the current
adopted Plumbing Code of the City.
A test report must be completed by the recognized backflow prevention assembly tester for
e a c h a s s e m bl y t e s t e d . A r e c og n i z edb ackflowpreve ntio nassembly t es t e r m usthave
completed a Texas Commission on Environmental Quality TCEQ)approved course on cross
connection control and backflow prevention and pass an examination administered by the
TCEQ or its designated agent.
ADDITIONAL WATER CONSERVATION STRATEGIES
T h e C i ty w i l l s e l e c t a n y co m b i n a t ion of th efol lowingstrate gies,in addition to those
strategies listed above,if they are necessary to achieve the stated water conservation goals
of this W ater Conservation Plan.The TCEQ may also require that any of the following
strategies be implemented bythe City if the TCEQ determines that the strategy is necessary
to achieve the goals of this Water Conservation Plan.The additional strategies that may be
implemented are:
Revision of water rates to promote increased water conservation.
Additional programs to encourage the retrofit of water-conserving plumbing
fixtures in existing structures.
A program for pressure control and/or reduction in the distribution system
and/orfor customer connections.
Any other conservation practice,method,or technique which the City shows to
be appropriate to achieving the stated goal or goals ofthis Water Conservation
Plan.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 22
DROUGHT TRIGGERS
The City Manager will,with the concurrence of the City Council,order the implementation
of a drought response stage or water emergency when requested to do so by TRA or when
he/she determines that conditions warrant the implementation of the plan.The City is
always in Water Awareness stage.
TheDirector of Public W orks,or his/her designee,shall monitor water supply and/or
demand conditions on a daily basis and shall determine when conditionswarrant initiation
or termination of each stage of the Plan.
STAGE 3 WATER EMERGENCY
Major water
production or
distribution system
limitations
Natural or man-made
contamination of the
water supply source
System outage due to
failureof major water
system components
TRA Stage 3
STAGE 2 WATER WARNING
Distribution limitations Demand projected to exceed
permitted limit TRA Stage 2
STAGE 1 WATER WATCH
Distribution limitations Demand projected to approach
permitted limit TRA Stage 1
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 23
WATERING SCHEDULE WATER AWARENESS
The City of Colleyville’s watering schedule is shown below.Watering with irrigation system
or hose-end sprinklers isprohibited between the hours of 10:00AM and 6:00PM*.
The City of Colleyville practices Water Awareness at all times.
Landscape watering is permitted at any time or day with a handheld hose with shutoff
nozzle,soaker hose,drip irrigation,or watering can.
STAGE 1
Even Addresses
Wed Sat
Odd Addresses
Thu Sun
Commercial
Tue Fri
STAGE 2
Even Addresses
Wednesday
Odd Addresses
Thursday
Commercial
Tuesday
STAGE 3
All outoor,non
essential,or
discretionary uses
ofwater are
prohibited.
Water Awareness
Voluntary
reductions
in water use
No watering
between
10AM and
6PM*
Ongoing
public
information
efforts
Work with
major water
users
Reduce City
uses of
water
Enforce
water waste
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 24
DROUGHT RESPONSE STAGES
Target:5%reduction in total water use.
Additional Stage 1 measures:
Audit all City irrigation systems to ensure proper condition,setting,and operation.
Hotels,restaurants,and bars are encouraged to serve drinking water to patrons on
an as requested”basis.
Identify and encourage voluntary reductions from high volume users.
Stage 1 Exceptions:
Twice per week watering restrictions do not apply to locations using well water or
treated wastewater effluent,or water from ponds that are naturally fed from sources
other than the public water supply.
Foundations may be watered up to two hours on any day by a handheld hose,soaker
hose,or drip system placed within 24 inches of the foundation.
Newly installed shrubs first year)andtrees may be watered up totwo hours on any
given day bya handheld hose with shutoff nozzle,drip irrigation,soaker hose,or
tree bubbler.Tree watering is limited to an area not to exceed the drip line of a tree.
Establishing new turf is discouraged while this Drought Conting ency Plan is in effect.
If new hydro-mulch,grass sod,or grass seed is installedforth e p u r poseof
establishing a new lawn,there are no restrictions for the first thirty days.A sign
STAGE 1 WATER WATCH
Continue water
awareness
actions
Require
customers to
adhere to Stage
1 watering
schedule
Expand
oversight and
enforcement of
water waste
Request
customers to
discontinue
non-essential
uses
Contact TCEQ
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 25
i s s u e d b y t h e C i ty o f C o l le yv i l le mustbe promin entlydisplayed d ur i n gthe
establishment period.This exception does not apply to over seeding with rye or
other winter grasses.)
Outdoor watering at service addresses with large multi-station irrigation systems
may take place in accordance with a variance granted by the Public Works Director
if it is determined that a property cannot be completely irrigated in a single day.A
sign issued by the City of Colleyville must be prominently displayed for the duration
of the variance.
Misting systems for public gatherings,including outdoor eating venues.
I rr ig a ti o n sy s t e ms t h a t a r e u n d e r goin grep airprovide dalicensed irrigation
contractor or property owner is on site and doing necessary repair work.Irrigation
repair work may take place at any time of day provided thatno irrigation zones
operate continuously for more than two minutes.
Swimming pools that are being repaired for leaks this does not include cleaning)
may be emptied and filled for the specific purpose of structural repairs.
Swimming pools that have been declared a health hazard due to lack of proper
maintenance i.e.vacant property)may be emptied and refilled for the purpose of
eliminating the health hazard.Owners of such pools maybesubject to other
enforcement actions as determined by the City’s code enforcement officer.
Flush i ng offi re hyd ran ts t o ensu rewaterqu al itycompl ia ncewith State
requirements.
Washing of any motor vehicle,motorbike,boat,trailer,airplane,or other vehicle
shall be limited to the use of a hand held hose with shutoff nozzle for quick rinses.
Vehicle washing may be done at any time on the premises of a commercial car wash
or commercial service station.Further ,such washing may be exempt from these
requirements if the health,safety,or welfare of the public are contingent upon
frequent vehicle cleansing,such as garbage trucks and vehicles used to transport
food and perishables.
Skinned areas of sports fields may be watered as needed for dust control.
Plant stock at commercial nurseries.
McPherson Park Splash Pad may be operated on designated days and hours when
specifically authorized by the City Council by adoption of a resolution.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 26
Target:10%reduction in total water use.
Additional Stage 2 measures:
Prohibit the use of water for dust control,except as required to protect public health.
Prohibit operation of ornamental fountains or ponds that use potable water except
where necessary to support aquatic life.
Prohibit filling of swimming pools with automatic valves.
Prohibit wet street sweeping.
Stage 2 Exceptions:
Once per week wateringrestrictions do not apply to locations using well water or
treated wastewater effluent,or water from ponds that are naturally fed from sources
other than the public water supply.
Foundations may be watered up to two hours on any day by a handheld hose,soaker
hose,or drip system placed within 24 inches of the foundation.
Newly installed shrubs first year)andtrees may be watered up totwo hours on any
given day bya handheld hose with shutoff nozzle,drip irrigation,soaker hose,or
tree bubbler.Tree watering is limited to an area not to exceed the drip line of a tree.
Outdoor watering at service addresses with large multi-station irrigation systems
may take place in accordance with a variance granted by the Public Works Director
if it is determined that a property cannot be completely irrigated in a single day.A
STAGE 2 WATER WARNING
Continue Stage
1 actions
Require
customers to
adhere to Stage
2 watering
schedule
Expand
oversight and
enforcement of
water waste
and watering
schedule
Require
customers to
discontinue
non-essentail
uses
Contact TCEQ
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 27
sign issued by the City of Colleyville must be prominently displayed for the duration
of the variance.
All users are encouraged to wait until the current drought or emergency situation
has passed before establishing new landscape or turf.If new hydro-mulch,grass
sod,or grass seed is installed for the purpose of establishing a newlawn,there are
no restrictions for the first thirty days.A sign issued by the City of Colleyville must
be prominently displayed during the establishment period.This exception does not
apply to over seeding with rye or other winter grasses.)
Drip irrigation systems.
Misting systems for public gatherings,including outdoor eating venues.
I rr ig a ti o n sy s t e ms t h a t a r e u n d e r goin grep airprovide dalicensed irrigation
contractor or property owner is on site and doing necessary repair work.Irrigation
repair work may take place at any time of day provided thatno irrigation zones
operate continuously for more than two minutes.
Swimming pools that are being repaired for leaks this does not include cleaning)
may be emptied and filled for the specific purpose of structural repairs.
Swimming pools that have been declared a health hazard due to lack of proper
maintenance i.e.vacant property)may be emptied and refilled for the purpose of
eliminating the health hazard.Owners of such pools maybesubject to other
enforcement actions as determined by the City’s code enforcement officer.
Plant stock at commercial nurseries.
Flushing of fire hydrants to ensure water quality complies with state requirements.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 28
Target:20%reduction in total water use.
Additional Stage 3 measures:
Implement viable alternative water supply strategies.
Reduce City water use to maximum extent possible.
Prohibit permitting of new swimming pools,Jacuzzi type pools,spas,ornamental
ponds,and fountain construction.Pools already permitted and under construction
may be filled.
Stage 3 Exceptions:
W a te r i n g r e s t r i c ti o n s do n ot a pp lytolocatio nsusin gwel lwater or treated
wastewater effluent,or water from ponds that are naturally fed from sources other
than the public water supply.
Foundations may be watered up to two hours on any day by a handheld hose,soaker
hose,or drip system placed within 24 inches of the foundation.
Newly installed shrubs first year)andtrees may be watered up totwo hours on any
given day bya handheld hose with shutoff nozzle,drip irrigation,soaker hose,or
tree bubbler.Tree watering is limited to an area not to exceed the drip line of a tree.
Vehicle washing is restricted to commercial car washes orcommercial service
stations and can only be done as necessary for health,sanitation,or safety reasons,
including but not limited to the washing of garbage trucks and vehicles used to
transport food and perishables.All other vehicle washing is prohibited.
STAGE 3 WATER EMERGENCY
Continue Stage 1
and 2 actions
All landscape,
non-essential,and
discretionary uses
of water
prohibuted
Continue to
enforce water
waste and water-
use restrictions
Examine
alternative
sources
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 29
P r o h i b i t t h e d r a i n i n g , f i l l i n g , o rrefil ling ofswim ming po ols ,w ad i n g p o ols , and
Jacuzzi type pools.Existing private and public pools may add water to maintain pool
levels,however they may not be refilled using automatic fill valves.
Stock at commercial plant nurseries may be watered only with a hand held hose,
hand held watering can,or drip irrigation system.
Commercial water users are required to reduce water usebyaset percentage
determined by the Public Works Director.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 30
EMERGENCY RESPONSES
In the event of an identified water shortage declaration,TRA will
distribute water to wholesale customers according to Texas Water
Code,11.039*and initiate water allocation to municipal water
customers.
In the event of a contamination event,appropriate emergency
procedures will be implemented and appropriate emergency
response officials will be notified immediately.In the event of a
backflow incident,loss of pressure,or an Acute Maximum
Contaminant Level coliform violation,a Boil Water Notice will be
implemented as prescribed in 30 TAC Chapter 290.
In the event of a catastrophic failure due to natural or man-made
events,appropriate emergency procedures will be implemented
and appropriate emergency response officials will be notified.
In the event of an emergency loss of water supply,the City will
consider purchases of water bythe truckload or in bottles for the
health and public safety of the City’s residents.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 31
VARIANCES
The City Manager or his/her designee may,in writing,granttemporary variance for existing
water uses otherwise prohibited under this Plan if it is determined that failure to grant such
variance would cause an emergency condition adversely affecting the health,sanitation,or
fire protection for the public or the person requesting such variance and if one or more of
the following conditions are met:
1. Compliance with this Plan cannot be technically accomplished during the
duration of the water supply shortage or other condition for which the Plan
is in effect.
2. Alternative methods can be implemented which will achieve the same level
of reduction in water use.
Persons requesting an exemption from the provisions of this Plan shall file a petition for a
variance with the City of Colleyville after a particular drought response stage has been
invoked and it is believed that one or both of the above conditions are met.All petitions for
variances shall be reviewed by the City Manager or his/her designee,and shall include the
following:
1. Name and address of the petitioner(s).
2. Purpose of water use.
3. S p ec ific p r o visio n( s) o f th e Pl an fr o m w h ichthepetitionerisrequesting
relief.
4. Detailed statement as to how the specific provision of the Plan adversely
affects the petitioner or what damage or harm will occur to the petitioner or
others if petitioner complies with this Plan.
5. Description of the relief requested.
6. Period of time for which the variance is sought.
7. Alternative water use restrictions or other measures the petitioner is taking
or proposes to take to meet the intent of this Plan and the compliance date.
8. Other pertinent information.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 32
WHOLESALE CONTRACTS
The City of Colleyville does not have any wholesale customers at this time.
The City of Colleyville will include a requirement in every water supply contract entered
int o aft er offic ial adoption of the w at er conserv ation plan,and including any contract
e x t e ns i o n , t h a t e a ch s u c c e s s i v e w holesalecustomerdevelo pa ndimplement a water
conservation plan or water conservation measures using the applicable elements of this
chapter.If the customer intends to resell the water,then the contract between the initial
supplier and customer must provide that thecontract for the resale of the water must have
water conservation requirements so that each successive customer in the resale of the
water will be required to implement water conservation measures in accordance with
applicable provisions of Title 30 Texas Administrative Code,Chapter 288.
The City of Colleyville will include a provision in every wholesale water contract entered
into after adoption of the Plan,including contract extensions,that in case of a shortage of
water resulting from drought,the water to be distributed shall be divided in accordance
with Texas Water Code,11.039.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 33
ENFORCEMENT
Whoever violates any provision of this chapter for which another penalty is not specifically
provided,shall be punished as set forth by all applicable codes and ordinances of the City
of Colleyville.
1)No person shall knowingly or intentionally allow the use of water from the City for
residential,commercial,industrial,agricultural,governmental or any other purpose
in a manner contrary to any provision of this Plan,or in an amount in excess of that
permitted by the drought response stage in effect at the time pursuant to action
taken by Code Enforcement in accordance with provisions of this Plan.
2)Any person who violates this Plan is guilty of a misdemeanor and,upon conviction
shall be punished by a fine of up to 2,000.Each day that one or more of the
provisions is violated shall constitute a separate offense.If a person is convicted of
three or more distinct violations of these sections,the City shall,upon due notice to
the customer,be authorized to discontinue water service to the premises where such
violations occur.Services discontinued under such circumstances shall be restored
only upon payment of a reconnection charge and any other costs incurred by the
City in discontinuing service.In addition,suitable assurance must be given to the
City that the same action shall not be repeated while the Water Conservation
Drought Contingency Plan is in effect.Compliance with this Plan may also be sought
through injunctive relief in the district court.
3)Any person,including a person classified as a water customer of the City,in apparent
control of the property where a violation occurs or originates shall be presumed to
be the violator,and proof that the violation occurred on the person’s property shall
constitute a rebuttable presumption that the person in appar ent control of the
property committed the violation,but any such person shall have the right to show
that he/she did not commit the violation.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 34
COORDINATION WITH REGION C PLANNING GROUP
The service area of the City of Colleyville is located within the Region C Planning Group.A
copy of this plan will be provided to Region C.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 35
DEFINITIONS,ABBREVIATIONS,AND ACRONYMS
For the purpose of this Plan,the following definitions shall apply unless the context clearly
indicates or requires a different meaning.
AESTHETIC WATER USE.Water use for ornamental or decorative purposes such as fountains,
reflecting pools, and water gardens.
COMMERCIAL AND INSTITUTIONAL WATER USE.Water use which is integral to the operations
of commercial and nonprofit establishments and governmental entities such as retail
establishments,hotel and motels,restaurants,and office buildings.
CONSERVATION.Those practices,techniques and technologies that reduce the consumption of
water,reduce the loss or waste of water,improve the efficiency in the use of water or increase
the recycling and reuse of water so that a supply is conserved and made available for future or
alternative uses.
CUSTOMER.Any person,company or organization using water supplied by City.
DISCRETIONARY USE.See Non-essential water use.
DOMESTIC WATER USE.Water use for personal needs or for household or sanitary purposes
such as drinking,bathing,heating,cooking,sanitation or for cleaning a residence,business,
industry or institution.
DROUGHT CONTINGENCY PLAN.A strategy or combination of strategies for temporary supply
and demand management responses to temporary and potentially recurring water supply
shortages and other water supply emergencies.A drought contingency plan may be a separate
document identified as such or may be contained within another water management
document(s).
GPCD.Gallons of water used per person per day.
GPF.Gallons per flush.
GPM.Gallons per minute.
WATER CONSERVATION DROUGHT CONTINGENCY PLAN
CITY OF COLLEYVILLE 36
INDUSTRIAL WATER USE.The use of water in processes designed to convert materials of lower
value into forms having greater usability and value.
LANDSCAPE IRRIGATION USE.Water used for the irrigation and maintenance of landscaped
areas,whether publicly or privately owned,including residential and commercial lawns,
gardens,golf courses,athletic fields,parks,rights-of-way, and medians.
NON ESSENTIAL WATER USE.Water uses that are not essential or required for the protection of
public health,safety,and welfare.
REGION C.Region C Regional Water Planning Group.
TCEQ.Texas Commission on Environmental Quality.
TRA.Trinity River Authority.
TRWD.Tarrant Regional Water District.
TWDB.Texas Water Development Board.
WATER CONSERVATION PLAN.A strategy or combination of strategies for reducing the volume
of water withdrawn from a water supply source,for reducing the loss or waste of water,for
maintaining or improving the efficiency in the use of water,for increasing the recycling and reuse
of water,and for preventing the pollution of water.
RESOLUTION R-15-3863
A RESOLUTION APPROVING A CONTRACT WITH VORTEX
INTERNATIONAL, AUTHORIZING AN EXPENDITURE FROM THE PARKS
TOMORROW FUND, IN AN AMOUNT NOT TO EXCEED $140,000, FOR
THE PURCHASE AND INSTALLATION OF A CHLORINATING
RECIRCULATION SYSTEM, FOR THE SPLASH PAD AT McPHERSON
PARK, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT
WHEREAS, Resolution R-09-3152 established the Parks Tomorrow Fund,
utilizing the revenue received from the leasing of subsurface
minerals in parks that were constructed using grant funding;
and
WHEREAS, the Parks Tomorrow Fund was established to budget revenues
received and expenditures planned from this fund for specific
projects; and
WHEREAS, at the direction of City Council, staff researched proposed
modifications to the splash pad at McPherson Park, to ensure
that future investments in the amenity would be sustainable
and effective; and
WHEREAS, a chlorinating recirculation system will allow the City to safely
operate the splash pad within Tarrant Regional Water District
regulations, while under water restrictions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City Council approves the expenditure of an amount
not to exceed $140,000 from the Parks Tomorrow Fund, for the
purchase and installation of a chlorinating recirculation system
for the splash pad at McPherson Park.
Sec. 2. THAT the city manager is hereby authorized to execute the
contract with Vortex International.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 7TH DAY OF APRIL 2015.
Resolution R-15-3863
Page 2 of 2
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8 Agenda Date 04/07/2015
Type Report
Department City Secretary
Title
Parks and Recreation Advisory Board Meeting Minutes - January 5, 2015
Planning and Zoning Commission Meeting Minutes - February 9, 2015
Attachments
1.Parks and Recreation Advisory Board Meeting Minutes - January 5, 2015
2.Planning and Zoning Commission Meeting Minutes - February 9, 2015
City of Colleyville
Parks and Recreation
Advisory Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, January 5, 2015
6:00 p.m.
Colleyville Public Library
110 Main Street
2nd Floor Meeting Room
1. CALL TO ORDER
Chairperson Michelle McGarry called the meeting of the Parks and Recreation
Advisory Board to order on January 5, 2015 at 6:05 p.m.
Roll Call
Present: Chairperson Michelle McGarry, Board Members Nancy Coplen, Leti
Carson, Charles Bethards, Ajit Purandare, Hillary Schwanbeck; City Staff: Assistant
City Manager/Chief Financial Officer Terry Leake, Library and Recreation Director
Mary Rodne, Parks Manager James Hubbard, Recreation and City Events Manager
Lisa Escobedo, Administrative Assistant Kristi Isbell
Absent: Board Members David Hays and Ken Llewellyn
2. APPROVAL OF MINUTES
October 1, 2014
Board Member Charles Bethards moved to approve the October 1, 2014 meeting
minutes as written. Hillary Schwanbeck seconded the motion. The motion carried
with a unanimous vote.
3. REGULAR AGENDA ITEMS
3a Introduction of new Parks and Recreation Advisory Board members
Chair McGarry asked each Board and City staff Member to provide a brief
introduction of themselves including information pertaining to their interest in Parks
and Recreation and their Advisory Board length of service.
3b Election of a Parks and Recreation Advisory Board Chair and Vice Chair
Charles Bethards made a motion to appoint Michelle McGarry for a subsequent term
as Chair of the Parks and Recreation Advisory Board. Leti Carson seconded the
motion. Ajit Purandare made a motion to appoint Charles Bethards as Vice Chair of
City of Colleyville Page 1
Parks and Recreation Advisory
Board MINUTES January 5, 2015
the Board and Leti Carson seconded the motion. The motion carried with a
unanimous vote.
3c Discussion and consideration of appointments of representatives to serve on
subcommittees
Charles Bethards made a motion to appoint Nancy Coplen to the Park Land
Dedication Committee. Ajit Purandare seconded the motion. Ajit Purandare made a
motion to appoint Hilary Schwanbeck and Michelle McGarry to the Colleyville Tree
Board and Leti Carson seconded the motion.
3d Update on shade structures for City Park
Parks Manager James Hubbard briefly reviewed information regarding the Board’s
approval of funds for the replacement of 19 panels at City Park and the Board’s
previous request for staff to look for more durable replacements of five dugout tops.
On October 1, 2014, the Board approved up to $25,000 for the replacement of 14
fabric shade panels contingent upon staff researching other options for the dugout
tops.
Manager Hubbard explained that staff received a quote of $2,200 for each installed
metal cover, as compared to approximately $1,500 for each fabric panel.
Additionally, as the metal covers are not offered in all of the current colors used
throughout City Park, they would need to be painted at a cost of approximately
$750 each with repainting necessary every three years to maintain a uniform
appearance. A concern with metal dugout covers is also their potential to dent as
evidenced in visual inspection of similar covers at area parks.
Discussion ensued regarding other types of material available for dugout covers
and the durability of the metal versus the fabric covers. Hubbard explained that the
metal referenced in the presentation was the only other material located that is
appropriate for the purpose. He also explained that the metal cover’s life span is
longer than the fabric cover’s life span of 5-8 years (weather depending), but the
metal covers will require repainting approximately every three years at $750 each.
Leti Carson questioned the reason the metal cover presented appears to dent so
easily citing her current experience with a metal roof on a personal residence.
Hubbard explained that, although there is higher quality metal material available,
the weight of that material, as well as the cost, is much higher. The current
structure will not support the increased weight of a higher-grade, roofing type
metal. Hubbard offered to continue to look for other metal covers at the direction
of the Board.
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Parks and Recreation Advisory
Board MINUTES January 5, 2015
Discussion ensued, among the Board, regarding the longer life-span of the metal
cover versus the increased maintenance of repainting and unpleasant appearance
of dents. The Board indicated a desire to continue with fabric panels while
researching more durable and permanent materials in the future. Hubbard
explained that all of the panels could be replaced with fabric within the original
funds approved of $25,000 from the Voluntary Parks Fund.
Charles Bethards made a motion to replace all 19 panels with fabric. Leti Carson
seconded the motion. The motion carried with a unanimous vote.
3e. Approval of the use of Voluntary Park Funds for a playground at Pleasant Run
Park
Manager Hubbard reviewed the 2014 City Council, Parks and Recreation Advisory
Board, and Park Land Dedication Committee approval of $75,000 to be used for
improvements to Pleasant Run Park, including the installation of a playground, per
the 2011 Parks and Recreation Open Space Master Plan. Hubbard explained that
although it is feasible to install a park within the $75,000 budget, after site
preparation and drainage work, the amount to spend on actual playground pieces
and installation would provide a less than desirable result leading to future
expenses on additional equipment.
Hubbard requested approval to use $55,000 of Voluntary Park Fund monies to allow
for the installation of a playground for 2-5 year olds and another for 5-12 year olds
as indicated in renderings provided in the presentation. Without additional funding,
the 2-5 year old playground is all that the previously approved budget of $75,000
could allow. Hubbard expressed concern over safety issues involved with the
inevitable use of the 2-5 year old playground by older children should just one
playground be installed.
Hubbard further explained reasons for the proposed site of playground: appropriate
distance away from parking lot and restrooms, yet centrally located within center
of fields for parent monitoring of both playground and field; an existing shade
structure and picnic table provides natural separation of two play areas; and this
site is less expensive to prepare because of existing concrete.
Discussion ensued regarding installation of swings only on the playground designed
for 2-5 year olds and the number of children that could be served on this play
equipment. Hubbard stated that the amount of equipment and sizing is very similar
to that of Sparger Park, although less spread out, and that the swings on the 2-5
year old playground will be bucket type to discourage use by older children.
Hubbard stated that another reason for the request of additional funds to install a
complete park at one time is because site preparation and installation of any
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Parks and Recreation Advisory
Board MINUTES January 5, 2015
quantity of playground pieces involves the movement of large machinery resulting
in damage to turf. Installation of a park to accommodate through age 12 will, in
the long run, be a more efficient use of funds.
Nancy Coplen questioned the reason for total cost of proposed design to be around
$125,000. She stated that 2-5 year old age specific playground equipment was
installed in her neighborhood (Woodland Hills) for much less. Hubbard stated that
$40,000 of the costs is for site preparation and drainage. He further explained
specifics related to dirt excavation, ground covering, and issues with existing
concrete reinforcement, and drainage.
Assistant City Manager Terry Leake stated that any funds not used for this project
would be returned to the Voluntary Parks Fund. After a year or so, from installation,
after it’s determined that contingency funds are not needed, the remaining funds
would be presented to the Board to de-authorize use and return to the Voluntary
Park Fund for another use. The Fund receives approximately $145,000-150,000
annually.
Charles Bethards made a motion to approve the Use of Voluntary Park Funds in an
amount not to exceed $55,000 for the installation of the proposed playground
design at Pleasant Run Park. Leti Carson seconded the motion. The motion carried
unanimously.
4. REPORTS
Update on the previous quarter's recreation, athletics and Senior Center activities
Lisa Escobedo, Recreation and City Events Manager updated the Board on
Recreation and Special Events activities for the months of October, November, and
December 2014. She informed board members that Haunted Trails was held at the
Colleyville Nature Center, in October, and was well attended with over 1,500 in
attendance. She noted that the new Recreation classes, Yoga in the Park and Kidz
Love Soccer, will be offered again in the spring because of positive feedback from
participants. Additionally, Escobedo stated that winter and spring classes begin in
January and continue through April. New classes include a Personal & Professional
Workshop for Youth and a new cardio fitness class called Re-fit.
Manager Escobedo stated that the athletic associations (Baseball, Softball, Soccer,
and Lacrosse) finished their respective fall seasons in November and early
December and are about to begin their spring seasons. The HUSA (Hurst United
Soccer Association) Turkey Shoot Soccer Tournament was held at the Pleasant Run
Soccer Complex, November 21-23, 2014, and the City received $1,925 in field
usage fees. The girls fall volleyball league, administered through Recreation,
finished in November with a tournament for the top eight teams from each division
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Parks and Recreation Advisory
Board MINUTES January 5, 2015
competing. She reminded the Board there were 198 participants in the fall volleyball
league, which was the largest number to date for the fall season. Recreation hosted
the Mid-Cities Tennis tournament on December 6, 2014 with 78 participants and
the tournament generated $1091 in revenue.
Addtionally, Escobedo explained that the Senior Center trips are very popular with
an average of 10 participants (van capacity) from October through December. The
seniors traveled to the State Fair of Texas, Allen Premium Outlets, Texas Motor
Speedway, Theater Arlington and Babes Restaurant, and Winstar Casino. Events
held at the Senior Center included a Veterans Day luncheon with a representative
from Congressman Kenny Marchant’s office in attendance providing a model of a
Veteran’s Memorial Wall for the veterans to sign. On December 11, 58 seniors
attended the annual Senior Holiday Party which included Just Jazz as musical
entertainment, photos with Santa, dinner, dancing, and a “white elephant” gift
exchange.
Escobedo stated that future events include the annual Winter Ball on Friday,
January 30, 2015, at Colleyville Center. This is a spin-off of the daddy-daughter
dance and serves the whole family by offering a mother-son dance, as well. The
event features a live deejay, refreshments, and gift bag for the child. The annual
Bunny Brunch is scheduled for Saturday, March 28, 2015, at Colleyville Center, and
this event includes brunch, an egg hunt, and photos with the Bunny. AARP will offer
free tax assistance to seniors, at the Senior Center, on Tuesdays from February 3
through April 14, 2015.
Parks accomplishments for the quarter ended December 31, 2014
Manager James Hubbard provided an overview of ongoing and upcoming parks
projects. Sparger Park, one of the most popular Colleyville parks, was updated with
the following changes: new paint in restrooms, new striping on parking lot,
rearrangement of soccer goals to create two complete fields, replacement of
lighting with LED lights and, in the near future, new signage. City Park was updated
with new bird netting, baseball fields #8 and #9 were leveled by staff, softball fields
#1 through #3 will be laser leveled in January, and the landscaping project is still
in progress. L.D. Lockett Park building will be demolished early this year. The
Pleasant Run irrigation project is in its final stages of completion. Church Street
median landscaping project is complete.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no additional citizen comments/presentations regarding items not on
the agenda.
City of Colleyville Page 5
Parks and Recreation Advisory
Board MINUTES January 5, 2015
6. ADJOURNMENT
A motion was made by Hilary Schwanbeck and seconded by Leti Carson to adjourn
the meeting. The motion carried with a unanimous vote. Chair McGarry adjourned
the meeting at 6:54 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THE 30TH
DAY OF MARCH 2015.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant
City of Colleyville Page 6
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, February 9, 2015 City Council Chambers
CALL MEETING TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville was called
to order by Chairman Byerly on February 9, 2015 at 7:00 p.m.
Roll Call
Present: Commissioners Larry Knox, Carel Tornes, David Wheelwright, Jim
Gotcher, Don Davis, David Phelps, and Jeff Byerly
Staff Present: Chris Fuller, Adam Marsh, Taci Wrisley, Patia Boomsma, Rob
McKeown, Brian Riley, and Matt Butler (City Attorney)
1. APPROVAL OF MINUTES
Commissioner Phelps made a motion to approve the minutes as
corrected. Commissioner Gotcher seconded.
The motion to approve the minutes as corrected carried by the
following vote:
Aye: 7 – Knox, Tornes, Wheelwright, Gotcher, Davis, Phelps, and Byerly
2. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA AS A PUBLIC HEARING ITEM
There were no citizen comments/presentations regarding items not on the
agenda as a public hearing item.
3. PUBLIC HEARING AGENDA ITEMS
3a Consideration of a zoning change from the AG-Agricultural zoning
district to the R-20- Single Family Residential zoning district on 2.682
acres of Abstract No. 331 of the A.J. Caldwell Survey, located at 6105
Waller Lane, Case ZC14-029
Adam Marsh presented the case and briefed the Commission.
The public hearing was opened at 7:05 p.m.
City of Colleyville Page 1
Planning and Zoning Commission
Minutes February 9, 2015
Rehka Gajulapalli, on behalf of the applicant, came forward and
briefed the Commission.
Commissioner Tornes questioned Mrs. Gajulapalli regarding how
many homes were going to be built on the property. Mrs. Gajulapalli
replied two (2) for now and eventually there will be four (4).
There being no one else wishing to speak, the public hearing was
closed at 7:07 p.m.
The public hearing was re-opened at 7:07 p.m.
Brett Fisher, 5710 Ponderosa Court, came forward and spoke in
opposition to the case.
Dee Ann Naler, 6101 Waller Lane, came forward and spoke in
opposition to the case.
Jay McMeans, 6013 Cooks Lane, came forward and spoke in
opposition to the case.
Karin Fisher, 5710 Ponderosa Court, wished to record her opposition
but did not wish to speak.
Glenda Webber, 5706 Ponderosa Street, wished to record her
opposition but did not wish to speak.
There being no one else wishing to speak, the public hearing was
closed at 7:16 p.m.
Commissioner Gotcher questioned staff regarding whether the zoning
of the property was the only thing up for consideration at this time.
Adam Marsh replied yes.
Commissioner Tornes questioned staff regarding whether the
applicant would need to come back to the Planning and Zoning
Commission for final approval of the layout of the properties. Adam
Marsh replied yes.
Commissioner Wheelwright questioned staff regarding the process for
approval on drainage plans. Adam Marsh replied the applicant would
be required to submit drainage plans for staff approval and would
have to meet the requirements in the Land Development Code.
Commissioner Tornes questioned staff regarding whether there were
City of Colleyville Page 2
Planning and Zoning Commission
Minutes February 9, 2015
any future plans for improvements on Cooks Lane. Adam Marsh
replied no.
Chairman Byerly questioned staff regarding drainage and utility
easements. Adam Marsh replied drainage and utility easements
would be shown and addressed on the plat when it is brought
forward. He further explained all existing drainage and utility
easements would be protected.
Chairman Byerly questioned staff regarding whether Waller Lane or
Cooks Lane were on the Master Thoroughfare Plan and what the
density for this addition would be. Adam Marsh replied Waller Lane
and Cooks Lane were not on the Master Thoroughfare Plan and the
density for this development would be 1.49 dwelling units per acre.
Discussion continued regarding calculation of the density.
Commissioner Wheelwright questioned staff regarding whether the
property would be considered transitional. Adam Marsh replied no.
Discussion occurred regarding surrounding zoning districts.
Commissioner Phelps questioned Mrs. Gajulapalli regarding the need
for four (4) lots. Mrs. Gajulapalli replied they would like to have the
maximum number of lots possible for family members to build on.
Commissioner Gotcher made a motion to approve Case ZC14-
029. Commissioner Tornes seconded.
The motion to approve Case ZC14-029 carried by the following
vote carried by the following vote:
Aye: 7 – Knox, Tornes, Wheelwright, Gotcher, Davis, Phelps, and
Byerly
4. ADJOURNMENT
The meeting adjourned at 7:25 p.m.
The minutes were written and prepared by:
Taci Wrisley
City of Colleyville Page 3
Planning and Zoning Commission
Minutes February 9, 2015
Planning and Zoning Assistant
The meeting minutes were approved on March 23, 2015 by a vote of 5-0.
City of Colleyville Page 4
RESOLUTION R-15-3864
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
APRIL 7, 2015
WHEREAS, City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution as follows are hereby
adopted:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 7TH DAY OF APRIL 2015.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor