HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-1/5/2015
City of Colleyville
Parks and Recreation
Advisory Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, January 5, 2015
6:00 p.m.
Colleyville Public Library
110 Main Street
2nd Floor Meeting Room
1. CALL TO ORDER
Chairperson Michelle McGarry called the meeting of the Parks and Recreation
Advisory Board to order on January 5, 2015 at 6:05 p.m.
Roll Call
Present: Chairperson Michelle McGarry, Board Members Nancy Coplen, Leti
Carson, Charles Bethards, Ajit Purandare, Hillary Schwanbeck; City Staff: Assistant
City Manager/Chief Financial Officer Terry Leake, Library and Recreation Director
Mary Rodne, Parks Manager James Hubbard, Recreation and City Events Manager
Lisa Escobedo, Administrative Assistant Kristi Isbell
Absent: Board Members David Hays and Ken Llewellyn
2. APPROVAL OF MINUTES
October 1, 2014
Board Member Charles Bethards moved to approve the October 1, 2014 meeting
minutes as written. Hillary Schwanbeck seconded the motion. The motion carried
with a unanimous vote.
3. REGULAR AGENDA ITEMS
3a Introduction of new Parks and Recreation Advisory Board members
Chair McGarry asked each Board and City staff Member to provide a brief
introduction of themselves including information pertaining to their interest in Parks
and Recreation and their Advisory Board length of service.
3b Election of a Parks and Recreation Advisory Board Chair and Vice Chair
Charles Bethards made a motion to appoint Michelle McGarry for a subsequent term
as Chair of the Parks and Recreation Advisory Board. Leti Carson seconded the
motion. Ajit Purandare made a motion to appoint Charles Bethards as Vice Chair of
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Board MINUTES January 5, 2015
the Board and Leti Carson seconded the motion. The motion carried with a
unanimous vote.
3c Discussion and consideration of appointments of representatives to serve on
subcommittees
Charles Bethards made a motion to appoint Nancy Coplen to the Park Land
Dedication Committee. Ajit Purandare seconded the motion. Ajit Purandare made a
motion to appoint Hilary Schwanbeck and Michelle McGarry to the Colleyville Tree
Board and Leti Carson seconded the motion.
3d Update on shade structures for City Park
Parks Manager James Hubbard briefly reviewed information regarding the Board’s
approval of funds for the replacement of 19 panels at City Park and the Board’s
previous request for staff to look for more durable replacements of five dugout tops.
On October 1, 2014, the Board approved up to $25,000 for the replacement of 14
fabric shade panels contingent upon staff researching other options for the dugout
tops.
Manager Hubbard explained that staff received a quote of $2,200 for each installed
metal cover, as compared to approximately $1,500 for each fabric panel.
Additionally, as the metal covers are not offered in all of the current colors used
throughout City Park, they would need to be painted at a cost of approximately
$750 each with repainting necessary every three years to maintain a uniform
appearance. A concern with metal dugout covers is also their potential to dent as
evidenced in visual inspection of similar covers at area parks.
Discussion ensued regarding other types of material available for dugout covers
and the durability of the metal versus the fabric covers. Hubbard explained that the
metal referenced in the presentation was the only other material located that is
appropriate for the purpose. He also explained that the metal cover’s life span is
longer than the fabric cover’s life span of 5-8 years (weather depending), but the
metal covers will require repainting approximately every three years at $750 each.
Leti Carson questioned the reason the metal cover presented appears to dent so
easily citing her current experience with a metal roof on a personal residence.
Hubbard explained that, although there is higher quality metal material available,
the weight of that material, as well as the cost, is much higher. The current
structure will not support the increased weight of a higher-grade, roofing type
metal. Hubbard offered to continue to look for other metal covers at the direction
of the Board.
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Discussion ensued, among the Board, regarding the longer life-span of the metal
cover versus the increased maintenance of repainting and unpleasant appearance
of dents. The Board indicated a desire to continue with fabric panels while
researching more durable and permanent materials in the future. Hubbard
explained that all of the panels could be replaced with fabric within the original
funds approved of $25,000 from the Voluntary Parks Fund.
Charles Bethards made a motion to replace all 19 panels with fabric. Leti Carson
seconded the motion. The motion carried with a unanimous vote.
3e. Approval of the use of Voluntary Park Funds for a playground at Pleasant Run
Park
Manager Hubbard reviewed the 2014 City Council, Parks and Recreation Advisory
Board, and Park Land Dedication Committee approval of $75,000 to be used for
improvements to Pleasant Run Park, including the installation of a playground, per
the 2011 Parks and Recreation Open Space Master Plan. Hubbard explained that
although it is feasible to install a park within the $75,000 budget, after site
preparation and drainage work, the amount to spend on actual playground pieces
and installation would provide a less than desirable result leading to future
expenses on additional equipment.
Hubbard requested approval to use $55,000 of Voluntary Park Fund monies to allow
for the installation of a playground for 2-5 year olds and another for 5-12 year olds
as indicated in renderings provided in the presentation. Without additional funding,
the 2-5 year old playground is all that the previously approved budget of $75,000
could allow. Hubbard expressed concern over safety issues involved with the
inevitable use of the 2-5 year old playground by older children should just one
playground be installed.
Hubbard further explained reasons for the proposed site of playground: appropriate
distance away from parking lot and restrooms, yet centrally located within center
of fields for parent monitoring of both playground and field; an existing shade
structure and picnic table provides natural separation of two play areas; and this
site is less expensive to prepare because of existing concrete.
Discussion ensued regarding installation of swings only on the playground designed
for 2-5 year olds and the number of children that could be served on this play
equipment. Hubbard stated that the amount of equipment and sizing is very similar
to that of Sparger Park, although less spread out, and that the swings on the 2-5
year old playground will be bucket type to discourage use by older children.
Hubbard stated that another reason for the request of additional funds to install a
complete park at one time is because site preparation and installation of any
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quantity of playground pieces involves the movement of large machinery resulting
in damage to turf. Installation of a park to accommodate through age 12 will, in
the long run, be a more efficient use of funds.
Nancy Coplen questioned the reason for total cost of proposed design to be around
$125,000. She stated that 2-5 year old age specific playground equipment was
installed in her neighborhood (Woodland Hills) for much less. Hubbard stated that
$40,000 of the costs is for site preparation and drainage. He further explained
specifics related to dirt excavation, ground covering, and issues with existing
concrete reinforcement, and drainage.
Assistant City Manager Terry Leake stated that any funds not used for this project
would be returned to the Voluntary Parks Fund. After a year or so, from installation,
after it’s determined that contingency funds are not needed, the remaining funds
would be presented to the Board to de-authorize use and return to the Voluntary
Park Fund for another use. The Fund receives approximately $145,000-150,000
annually.
Charles Bethards made a motion to approve the Use of Voluntary Park Funds in an
amount not to exceed $55,000 for the installation of the proposed playground
design at Pleasant Run Park. Leti Carson seconded the motion. The motion carried
unanimously.
4. REPORTS
Update on the previous quarter's recreation, athletics and Senior Center activities
Lisa Escobedo, Recreation and City Events Manager updated the Board on
Recreation and Special Events activities for the months of October, November, and
December 2014. She informed board members that Haunted Trails was held at the
Colleyville Nature Center, in October, and was well attended with over 1,500 in
attendance. She noted that the new Recreation classes, Yoga in the Park and Kidz
Love Soccer, will be offered again in the spring because of positive feedback from
participants. Additionally, Escobedo stated that winter and spring classes begin in
January and continue through April. New classes include a Personal & Professional
Workshop for Youth and a new cardio fitness class called Re-fit.
Manager Escobedo stated that the athletic associations (Baseball, Softball, Soccer,
and Lacrosse) finished their respective fall seasons in November and early
December and are about to begin their spring seasons. The HUSA (Hurst United
Soccer Association) Turkey Shoot Soccer Tournament was held at the Pleasant Run
Soccer Complex, November 21-23, 2014, and the City received $1,925 in field
usage fees. The girls fall volleyball league, administered through Recreation,
finished in November with a tournament for the top eight teams from each division
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competing. She reminded the Board there were 198 participants in the fall volleyball
league, which was the largest number to date for the fall season. Recreation hosted
the Mid-Cities Tennis tournament on December 6, 2014 with 78 participants and
the tournament generated $1091 in revenue.
Addtionally, Escobedo explained that the Senior Center trips are very popular with
an average of 10 participants (van capacity) from October through December. The
seniors traveled to the State Fair of Texas, Allen Premium Outlets, Texas Motor
Speedway, Theater Arlington and Babes Restaurant, and Winstar Casino. Events
held at the Senior Center included a Veterans Day luncheon with a representative
from Congressman Kenny Marchant’s office in attendance providing a model of a
Veteran’s Memorial Wall for the veterans to sign. On December 11, 58 seniors
attended the annual Senior Holiday Party which included Just Jazz as musical
entertainment, photos with Santa, dinner, dancing, and a “white elephant” gift
exchange.
Escobedo stated that future events include the annual Winter Ball on Friday,
January 30, 2015, at Colleyville Center. This is a spin-off of the daddy-daughter
dance and serves the whole family by offering a mother-son dance, as well. The
event features a live deejay, refreshments, and gift bag for the child. The annual
Bunny Brunch is scheduled for Saturday, March 28, 2015, at Colleyville Center, and
this event includes brunch, an egg hunt, and photos with the Bunny. AARP will offer
free tax assistance to seniors, at the Senior Center, on Tuesdays from February 3
through April 14, 2015.
Parks accomplishments for the quarter ended December 31, 2014
Manager James Hubbard provided an overview of ongoing and upcoming parks
projects. Sparger Park, one of the most popular Colleyville parks, was updated with
the following changes: new paint in restrooms, new striping on parking lot,
rearrangement of soccer goals to create two complete fields, replacement of
lighting with LED lights and, in the near future, new signage. City Park was updated
with new bird netting, baseball fields #8 and #9 were leveled by staff, softball fields
#1 through #3 will be laser leveled in January, and the landscaping project is still
in progress. L.D. Lockett Park building will be demolished early this year. The
Pleasant Run irrigation project is in its final stages of completion. Church Street
median landscaping project is complete.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no additional citizen comments/presentations regarding items not on
the agenda.
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6. ADJOURNMENT
A motion was made by Hilary Schwanbeck and seconded by Leti Carson to adjourn
the meeting. The motion carried with a unanimous vote. Chair McGarry adjourned
the meeting at 6:54 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THE 30TH
DAY OF MARCH 2015.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant
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