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HomeMy WebLinkAboutCity Council-Agenda Packets-3/8/2005 e Texas PUBLIC NOTICE CITY COUNCIL WORKSESSION MARCH 8, 2005 G:OO P.M. CITY HALL 100 MAIN STREET EXECUTIVE CONFERENCE ROOM THIRD FLOOR 1. Call to Order 2. Discussion of 2004-2005 Work Initiatives 3. Discussion of 2004-2005 Operating Budget 4. Discussion of Multi-Year Budget Forecast 5. Adjournment I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, March 4, 2005 at 5:00 p.m. Cynthia Singleton, TRMC City Secretary 100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000 MEMORANDUM Office of City Manager TO: FROM: SUBJECT: DATE: Mayor and City Council Bill Lindley March 8, 2005 Worksession March 4, 2005 In anticipation of beginning the development of the FY 2005 - 2006 budget, the City Council has scheduled a preliminary worksession for March 8, 2005. The purpose of the meeting is to provide an opportunity for the City Council to review the 2004 - 2005 Work Initiatives and end of the year budget projections. Along with this discussion will be a presentation of the five-year budget forecast. The last focus of the discussion is to allow an opportunity for the City Council to provide preliminary direction in developing the FY 2005 - 2006 budget. The Work Initiatives review provides a synopsis of the various work items that staff have been working towards, which were identified by the City Council earlier this year. As you can see, while there are still work efforts underway, a lot of work has been completed. I am pleased with the focus and hard work provided by the Management TEAM in meeting the initiatives developed by the City Council. Included for discussion is a projection of the revenue and expenses for the current fiscal year. It is important that you consider that the estimates are drawn from only five months of actual data, which somewhat limits a full forecast for the end of the year. However, I feel this is a good basis for discussion. It appears that we will have a FY 2005 operating budget balance of $743,280 for the end of the year. Understandably, this estimate is subject to modification. We will provide a nine-month review later this summer as part of the 2006 budget development. This later forecast will provide a somewhat better summary of meeting the expense plan for this year. It certainly appears that we are well on the way to staying within the confines of the approved expense plan. I am pleased to present to you the draft Five-Year Financial Forecast for Fiscal Years 2005 through 2010. The purpose of this forecast is to provide the City Council with an opportunity to look into the future, identifying the challenges and opportunities facing the City over the next five years. The Five-Year Financial Forecast focuses on the General Fund, which is the main component of the combined annual budget (except those required for debt or specifically attributable to the enterprise funds). Revenues are generated by property and other taxes, franchise fees, fines, licenses, and fees for services. Operating expenditures provide support for most traditional tax-supported municipal services such as Public Safety, Parks and Recreation, Libraries, Administration, Community Development and Public Works operations. With the identification of financial trends and issues, the City Council and management can begin to proceed with developing goals, objectives and priorities for the coming year, as well as the next five years. Total assessed property value is projected at $2,661,414,000 in FY 2006. The average value of a home in Colleyville for FY 2005 is estimated at $323,000, while the current average residential building permit value is $525,000. Compared to neighboring cities, Colleyville has a lower property tax rate, offers greater homestead exemptions and has had no property tax rate increase in the last nine years. The current ad valorem tax rate of $0.3474 per $100 of assessed property valuation is maintained through 2007. An increase to $0.3554 is anticipated beginning with FY 2007, to incorporate the planned debt sale for the fire station and outdoor warning sirens approved by the citizens during the 2005 Bond Election. After weathering the last several years, the City of Colleyville is experiencing growth from the recovery of the local economy. Sales Tax, the General Fund's second largest revenue source, is projected to be $1,889,664 for FY 2004 - 2005. Currently, sales tax collections for the first five-months of the fiscal year are up $93,631 as compared to last year's actuals. Listed below are highlights from the financial forecast: o Not included in the projections are program enhancements relating to increases for mandates and increased service requests for the five-year period. These types of items will be examined on an individual basis during the budget development process in each succeeding year. o For purposes of this forecast, only positions for Public Safety (excepting one parks maintenance position) are included in the forecast. While consideration for other departmental staffing is merited, they will be examined on their individual merit during the future annual budget development process. o The 2005 - 2010 budget forecasts allocate full funding for sustainable budget enhancement initiatives including the: . Computer Replacement Program . Vehicle Replacement Program . Street Maintenance Program o Operating expenditures are projected to increase by 1.5% annually to adjust for inflation. o Ad valorem valuation is projected to increase 5% per year. Achieving a AA+ Bond reflects Colleyville's strong financial operations, as well as being one of the few cities in Texas whose debt received the second highest possible bond rating. Rating agencies lauded everything from the quality of City Council oversight, city management, population growth, depth of tax base, to the ability to attract quality retail and residential developments. My special thanks go to each of you for expending the time and attention this early to shape the FY 2005 Budget. Without a doubt, special appreciation is given to the Management TEAM and members of the Budget Team for their cooperation and support as we prepared this financial forecast. I look forward to discussing this information with you at the March 8, 2005, City Council meeting. city Of ilC9 Texas 2004 - 2005 Work Initiatives Mid year Report March 8, 2005 2004 - 2005 Work Initiatives The six main themes from the June 2004 planning session include: o Economic Development o Roads and streets o Capital Improvement Program o Sustainable Operating Budget o Employee Development - Employer of Choice o Standards and Process - efficiency - use of technology Goal One: Make Colleyville more prosperous through economic development efforts · Prepare an incentive policy supporting existing and attracting new businesses · Develop a branding campaign for the city · Develop a marketing and image program for the city · Host an annual business appreciation event · Prepare a study evaluating the development process to enhance customer service efficiency · Continue work efforts with "Project Colleyville" by focusing on: Identifying potential retail prospects and opportunities Preparing an incentive policy to encourage property redevelopment · Prepare an economic development strategic plan · Establish an economic development plan designed to attain the retail sales tax growth defined in a five year Financial Plan. Highlight all factors that must be managed, especially an analysis of commercial land requirements that can be used as guidelines by the City Council for zoning decisions · Master Plan for commercial areas in the City to include planning requirements that will ensure consistency of development with adjacent tracts · Define standards for developers pertaining to gated subdivisions, higher density developments, and commercial developments · Provide quantifiable updates on economic development activities · Provide continued enforcement of sign code regulations along SH26 · Pursue increasing taxable sales tax base by 15% Goal Two: Enhance Colleyville's roads and streets · Prepare a study to evaluate opportunities to enhance access to residential-commercial development sites with focus on street maintenance or construction of new roads (including cost-benefits and funding alternatives) as identified in the Thoroughfare Plan · Prepare a study reviewing construction schedules for ways to expedite intersection construction · Continue funding efforts to meeting a sustainable budget by funding $500,000 for street maintenance for the 2005 expense plan · Recommend to the City Council for approval a Five Year Capital Improvement Plan for roads that contain projects that can be done on and associated with funding recommendations · Ensure all roads when improved, meet the standards defined in the Land Development Code · Evaluate all road improvements and new roads to include sidewalks to be constructed at the time and not escrowed for future construction Goal Three: Capital Improvement Plan · Pursue purchasing land for a new Central Fire Station · Pursue modifying the TIF to include Fire Station land · Evaluate opportunities to purchase park land · Recommend to the City Council for approval a Five Year Capital Improvement Plan for water, sewer and drainage, which contains projects that can be done, timelines and associate funding recommendations · Pursue constructing the McPherson Park Trail to connect to trails through the new subdivision and trail on McDonwell School Road Goal Four: Make Colleyville a model city · Review the City Charter for possible modifications · Establish a Sunset Committee evaluating the Land Development Code with a focus on "do we need the rule, is it a good rule and how to communicate the rule" · Continue work with Updating to the City Master Plan; and Finalizing the Capital Improvement Program and tentatively schedule an election for February 2005. Goal Five: Sustainable Budget · Prepare a Five year General Fund Financial Plan that includes revenue requirements and sources Goal Six: Continue to be "An Employer of Choice" · Review the compensation and benefits program to retain and attract quality employees · Identify opportunities to enhance and advance employee knowledge base through training · Evaluate equipment and use of technology to enhance employee performance · Evaluate programs with a focus to reduce employee turnover 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts. TASK: Prepare an incentive policy supporting existing and attracting new businesses I STATUS: Complete UPDATE: Staff reviewed area cities for a benchmarking of competitive incentive agreements for comparison. A draft policy was prepared and presented to the City Council for discussion in December. Following modifications by the City Council, an incentive policy was adopted in January by the City Council. Staff has had a series of discussions with a retail developer for possible incentive enhancements for a significant retail anchor. As provided in the incentive policy, any agreement must be approved by the City Council. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Develop a branding campaign for the city. I STATUS: In process UPDA TE: A branding process has been outlined in a memo and was presented to City Council. Staff has contacted two consultants to develop a timeline and budget. The cost to do a branding exercise ranges from $10,000 to $25,000. With the City's limited resources, staff discussed that the City Council consider a logo and tagline contest from Colleyville students or citizens. Entries would be judged by a City Council appointed group. This could be the most efficient way to build community consensus and the most cost effective way to develop the City's image for the future. The City Council directed staff to review structuring a citizen committee with marketing expertise, to assist in developing the program. Staff is reviewing "best practices" from other cities with similar citizen programs to model. SCHEDULED ACTION: Action a. City Council Workshop b. Develop branding strategy Complete bv 02/01/05 04/01/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Develop a marketing and image program for the city. I STATUS: In process UPDATE: The marketing and image program for the City will follow the branding campaign. SCHEDULED ACTION: Action a. Develop strategy b. Announce contest in Communicator c. Receive entries d. Judge entries and announce winner Complete by 04/01/05 05/15/05 05/06/05 06/30/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Host an annual business appreciation event. I STATUS: In process UPDATE: An appreciation luncheon is scheduled for June 15, 2005 at the Colleyville Center. Invitations and promotion with the area media is scheduled for late May. SCHEDULED ACTION: Action a. Plan luncheon b. Print and send invitations c. Luncheon Complete by 02/05/05 05/15/05 06/15/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Prepare a study evaluating the development process to enhance customer service efficiency. I STATUS: In process UPDATE: Staff has developed a customer service survey instrument to gather information on a regular basis from homebuilders and contractors who obtain building permits through the Building Permit Office. The information collected will be used to help improve efficiency and to modify internal review procedures, which may improve the building permit review and approval process. Staff has completed the survey instrument on 01/14/05. Building Permit staff began distribution of the customer survey questionnaires to all homebuilders and to randomly selected other permit-holders on 02/07/05 SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Continue work efforts with "Project Colleyville" by focusing on identifying potential retail prospects and opportunities. I STATUS: Ongoing I UPDATE: Staff recently returned from the International Council of Shopping Centers regional show in San Antonio where several targeted retailers were exhibiting. Staff is scheduled to attend the national ICSC conference in May 2005. The Buxton report is finished and the pursuit packages have been sent out that will be used to market perspective retailers. Staff is working with the developers of several redevelopment sites (Chevron Station, Pecan Village, etc.) to assist with development opportunities. In addition, staff has met with a retail developer to get perspectives on development opportunities along the Precinct Line Road corridor. SCHEDULED ACTION: Action a. b. c. d. e. Receive and evaluate pursuit packages Send packages to retailers Follow up on packages Set up appointments for ICSC ICSC Complete by 12/15/04 02/10/05 03/01/05 03/05/05 OS/20/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Prepare an economic development strategic plan. I STATUS: In process UPDA TE: Staff has prepared a draft strategic plan of action and scheduled for City Council discussion for the March 15 meeting. Staff is registered for a one day course on strategic economic development planning through the Texas Leadership Institute on March 29 for additional input. SCHEDULED ACTION: Action Complete by a. Develop draft strategic plan 12/15/05 b. Attend seminar 03/29/05 c. Revise plan and present to Council 04/19/05 c. Revise plan with Council recommendations 04/20/05 d. Present plan to City Council for approval 05/17/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Establish an economic development plan designed to attain the retail sales tax growth defined in a five year Financial Plan. Highlight all factors that must be managed, especially an analysis of commercial land requirements that can be used as guidelines by the City Council for zoning decisions. I STATUS: In process UPDA TE: The retail growth anticipated by the finance department is 5% annually for 2005 - 2006 and 4% for 2007 - 2009 due to the reconstruction of SH26. The current budget forecast anticipates a 17.5% increase in sales tax receipts for the fiscal year. SCHEDULED ACTION: Action a. Inventory all commercial land b. Develop timeline for buildout c. Develop plan Complete by 12/15/04 02/15/05 04/01/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Master Plan for commercial areas in the City to include planning requirements that will ensure consistency of development with adjacent tracts. I STATUS: In process I UPDATE: The Planning and Zoning Commission has embarked on a series of workshops, which include a discussion and review of the zoning regulations contained in the Land Development Code. For example, in 1996, the commercial zoning districts were divided into three district categories, CC1, CC2 and CC3. A review of these districts is in order to see if the regulations are producing compatible developments along State Highway 26. SCHEDULED ACTION: Action a. Hold P & Z workshop b. Recommend changes, if any Complete by 03/01/05 05/01/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Define standards for developers pertaining to gated subdivisions, higher density developments, and commercial developments. I STATUS: Partially complete I UPDATE: The Planning and Zoning Commission is currently evaluating the PUD regulations, particularly as they relate to open space requirements and higher density residential developments. A review of the gated development regulations has recently been completed and proposed amendments to the PUD regulations are forthcoming to the City Council later this year. Staff submitted gated development revisions to the City Council on 02/01/05 during pre-council session. The revisions were also heard at the 02/15/05 and 03/02/05 City Council meetings and approved by Ordinance 0-05-1513. Staff has held Planning and Zoning workshops on 01/20/05 and 02/21/05 to review PUD regulations. A draft revision is currently being prepared and will be discussed at Planning and Zoning Workshop scheduled for week of March 7, 2005. SCHEDULED ACTION: Action a. Submit gated development revisions b. Review PUD regulations c. Submit PUD amendments to City Council Complete by 02/01/05 02/01/05 04/01/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Provide quantifiable updates on economic development activities. I STATUS: Ongoing I UPDA TE: Generally the reports are provided on a monthly basis but in no case past the quarterly reporting standard. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts I TASK: Review and update sign code. I STATUS: In process UPDATE: Over the past year, since the adoption of a new sign code, staff has received several comments and suggestions from business owners regarding possible amendments and enhancements to the sign code, in order to provide more effective commercial advertising and to better coordinate commercial advertising with special events. Staff will be bringing several recommendations to the City Council for consideration in the summer of 2005. SCHEDULED ACTION: Action a. Prepare sign code amendments b. Submit to City Council Complete by 04/01/05 06/01/05 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Provide continued enforcement of sign code regulations along SH26. I STATUS: In process I UPDA TE: Staff has been assigned to regularly monitor possible sign violations along the retail corridor. Offending sign owners have been advised of infractions for compliance with violations being corrected. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL ONE Make Colleyville more prosperous through economic development efforts TASK: Pursue increasing taxable sales tax base by 15%. I STATUS: Ongoing UPDATE: Sales tax receipts for the fiscal year are averaging 17.5% increase for year to date comparisons. This level of increase is very competitive with comparable cities in the area. SCHEDULED ACTION: Action a. Identify development potential of sites b. Evaluate traffic flow c. Develop conceptual plan Complete by 03/15/05 04/01/05 05/01/05 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Prepare a study to evaluate opportunities to enhance access to residential-commercial development sites with focus on street maintenance or construction of new roads (including cost-benefits and funding alternatives) as identified in the Thoroughfare Plan. I STATUS: On going I UPDATE: The City Council allocated $445,000 for street maintenance in the FY 2005 Budget. The City Council has awarded $315,000 for street overlay. In partnership with Tarrant County and support provided by Commissioner Whitely, the City has realized a value of approximately $600,000 in actual street overlay improvements. Streets selected are main thoroughfares which aid retail shopping. The City Council approved a three way partnership for the improvement of the intersection at McDonwell School Road at Precinct Line Road. The improvements will facilitate retail development at the intersection and address anticipated traffic from the opening of an elementary school this fall. As part of the overall work efforts for McDonwell School Road, staff is developing an overlay plan for McDonwell School Road, which would facilitate retail shopping. A proposal is anticipated to be presented to the City Council in April for discussion. The Planning and Zoning Commission is currently reviewing the Thoroughfare Plan for possible modifications. As part of the discussion, the Commission is reviewing the benefits and alignment for the proposed parallel road along Precinct Line Road. A recommendation is anticipated to be presented to the City Council in early summer on possible changes to the Thoroughfare Plan. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Prepare a study reviewing construction schedules for ways to expedite intersection construction. I STATUS: On going UPDA TE: McDonwell School Road & Precinct Line Road Intersection · Met with consultants on a bi-weekly basis to discuss design related issues. · Set a "hard" deadline for bidding and construction of the project. · Provided the consultant information on a "1 day max" turn- around. · Reviewed the construction sequencing plans early on and eliminated one phase of construction by modifying other phases saving approximately thirty days of construction. Glade & Heritage Intersection · City staff is having monthly meetings with the consultant to ensure the design timeline is met. · Staff has expedited the property appraisals contract through the City Council approval process. · Staff has sent clear and accurate information to property owners regarding the purchase of ROW. · Staff has kept all residents and HOA groups up to date on the design and construction process through neighborhood public meetinqs. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Continue funding efforts to meeting a sustainable budget by funding $500,000 for street maintenance for the 2005 expense plan. I STATUS: Complete I UPDATE: As part of the FY 2005 Budget, the City Council increased funding for street maintenance to $445,000. In October, the City Council awarded $165,000 and in February the City Council awarded an additional $150,000. In partnership with Tarrant County and support provided by Commissioner Whitely, the City has realized a value of approximately $600,000 in actual street overlay improvements. Streets selected are main thoroughfares which aid retail shopping. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Recommend to the City Council for approval a Five Year Capital Improvement Plan for roads that contain projects that can be done on and associated with funding recommendations. I STATUS: In process I UPDA TE: The City Council finalized development of a CIP in the fall of 2005. Subsequently a bond election was held in February for voter consideration of various projects. Staff is finalizing cost and funding estimates for several possible street improvements. A presentation is scheduled with the City Council in May. As part of the 2005 - 2006 Budget, a summary of all funded CIP projects will be included for consideration by the City Council. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Ensure all roads when improved; meet the standards defined in the Land Development Code. I STATUS: On going I UPDATE: Excluding annual overlay of various streets, the Public Works Department reviews construction plans for street construction for compliance with the Land Development Code. Provision for sidewalks and specifications for concrete streets are met. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL TWO Enhance Colleyville's roads and streets TASK: Evaluate all road improvements and new roads to include sidewalks to be constructed at the time and not escrowed for future construction. I STATUS: On going UPDATE: Construction Regan Park Road, McDonwell School Road and Glade Road intersection improvements provide minimally for a five-foot sidewalk. In several areas, a ten-foot hike and bike trail is provided for McDonwell School Road and for the Glade Road intersection projects. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Pursue purchasing land for a new Central Fire Station. I STATUS: In process UPDATE: It is anticipated that a property site for a fire station will be secured within the next several months. In the interim, staff is proceeding with soliciting proposals for an architect for initial planning. It is anticipated that the City Council will select an architect by late spring. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Pursue modifying the TIF to include Fire Station land. , STATUS: Ongoing UPDATE: Pending selection of property for a fire station, staff will initiate review and modification of the TIF District as needed, in order to incorporate the property for consideration by the TIF Board and City Council. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Evaluate opportunities to purchase park land. /STATUS: Ongoing UPDATE: Over the last several months staff has reviewed all existing available land in the City that is larger than 10 acres with associated identification of TAD appraisals for the identified land parcels. This report is anticipated to be complete by April 15 and will be presented to the Parks and Recreation Advisory Board and City Council. Also, staff has discussed with one developer the possible donation of land for a park with particular emphasis in the donation of a historical structure. Along with these efforts, staff has discussed with the City Council two sites for possible parkland acquisition with no action to date. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Recommend to the City Council for approval a Five-Year Capital Improvement Plan for water, sewer and drainage, which contains projects that can be done, timelines and associate funding recommendations. I STATUS: In process I UPDATE: Staff assembled various projects with funding sources for project selection by the City Council. Several identified projects were submitted to the voters for funding approval by the City Council in a recent bond election. A five year CIP will be finalized for adoption as part of the FY 2005 - 2006 Budget. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL THREE Capital Improvement Plan TASK: Pursue constructing the McPherson Park Trail to connect to trails through the new subdivision and trail on McDonwell School Road. I STATUS: In Process I UPDA TE: Staff prepared an alignment and construction cost for review and consideration by the Park Land Dedication Committee, Parks and Recreation Advisory Board and City Council in January. As part of this discussion was consideration of funding options for the project. The City Council subsequently approved funding and a construction contract for the trail. Construction is anticipated to be complete by early summer. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Review the City Charter for possible modifications. I STATUS: Complete I UPDATE: The City Council appointed a citizen advisory committee In October charged with the responsibility to review and make recommendations for possible modifications. In February, the Committee presented their findings and the City Council held worksessions for further discussion. A special election has been called for May 7, 2005 for the citizens to consider the various proposed modifications. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Establish a Sunset Committee evaluating the Land Development Code with a focus on "do we need the rule, is it a good rule and how to communicate the rule". I STATUS: I UPDA TE: The Planning and Zoning Commission has embarked on a series of workshops, which will include a discussion and review of the zoning regulations contained in the Land Development Code. For example, in 1996, the commercial zoning districts were divided into three district categories, CC 1, CC2 and CC3. A review of these districts is in order to see if the regulations are producing compatible developments along State Highway 26. Chapter Three of the Land Development Code contains the bulk of the development regulations, such as zoning, parking, fencing and land use controls. This chapter of the Land Development Code needs a thorough review and re-organization. Over the years, amendments have been made that make it difficult to find a particular regulation. Some language should be modified; other changes are simply the need to add proper section titles. The review of this chapter will require numerous workshops of the Planning and Zoning Commission prior to submittal of any changes to the City Council. This task is identified as a recommended project in the 2004 Master Plan update. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Continue work with updating to the City Master Plan. I STATUS: In process UPDATE: There are several areas in the community that were identified during the development of the 2004 Master Plan as having zoning designations that conflicted with the actual development that existed on the ground. For example, Fox Meadow Addition is zoned for Duplex development, but all of the homes in the subdivision are single-family detached dwellings. Bridlewood Addition, Lakewood Estates Addition and parts of Saddlebrook Addition have similar conflicts between the designated zoning classification and the actual development. The Planning and Zoning Commission has scheduled a workshop to discuss a strategy for correcting these potential zoning problems. The Planning and Zoning Commission completed a preliminary review of the zoning map at the February 21, 2005 workshop. Staff will be contacting the homeowner associations to determine a strategy for revising the zoning map for these properties. SCHEDULED ACTION: Action a. P & Z review b. Public hearings & adoptions Complete by 03/01/05 05/01/05 2004 - 2005 Work Initiatives GOAL FOUR Make Colleyville a model city TASK: Continue work with finalize the Capital Improvement Program and tentatively schedule an election for February 2005. I STATUS: Complete I UPDATE: The City Council selected various public improvements as part of the development of the CIP. Projects included facilities, roads, sidewalks, parks and landscaping. An election was called and held in February. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL FIVE Sustainable Budget TASK: Prepare a Five year General Fund Financial Plan that includes revenue requirements and sources. I STATUS: In process UPDATE: Staff will be presenting a preliminary five-year plan for City Council discussion at a March 8 City Council worksession. A final document will be incorporated for approval with the FY 2005 - 2006 Budget. The budget forecast will include sustainable budget funding needs including: computer replacement, vehicle replacement, street maintenance and building maintenance. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL SIX Continue to be "An Employer of Choice" TASK: Review the compensation and benefits program to retain and attract quality employees. I STATUS: In process I UPDATE: As part of the 2005 - 2006 Budget development, staff is finalizing a report to present for City Council discussion as part of the 2006 budget worksessions. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL SIX Continue to be "An Employer of Choice" TASK: Identify opportunities to enhance and advance employee knowledge base through training. I STATUS: On going I UPDATE: Staff has initiated a "Succession Plan" to identify employees who are likely to retire within the next five to ten years. Skill sets and working knowledge will be reviewed for these positions to ensure that remaining employees receive training opportunities for advancement. In addition to this planning effort, department heads will be evaluating ongoing training opportunities to ensure that funding is allocated for training needs for the development of the Succession Plan. SCHEDULED ACTION: 2004 - 2005 Work Initiatives GOAL SIX Continue to be "An Employer of Choice" TASK: Evaluate equipment and use of technology to enhance employee performance. I STATUS: On going UPDATE: The Fire Department is reviewing a proposal for ambulance software billing to allow better entry of medical information for billing purposes. In addition to the software, the company manages ambulance billing for a city. This feature will allow existing staff to better focus on other operational needs. Preliminary review indicates the program will fund itself and potentially increase ambulance revenues. Engineering design software was acquired with the recent hiring of an engineer with Public Works. It is anticipated that a substantial part of salary costs will be absorbed by the employee being able to do small design projects. Staff is reviewing a web based software to manage and track customer service requests. Several cities have implemented the program and report very good comments from citizens. The program will allow for tracking of requests for service and monitor completion within specified time frames. This aspect will be of assistance in the City complying with new GASB accounting standards for the annual budget to establish more quantifiable performance standards. Funding in the 2005 Budget provided for the acquisition of a breath intoxilyzer which reduces the travel time to other cities for testing of suspected violations. It is anticipated that the cost for the equipment will be paid off by reduced out of service costs in two years. The purchase of asphalt truck in this years budget has dramatically enhanced the quality and turn around of Public Works staff completing street repairs. 2004 - 2005 Work Initiatives GOAL SIX Continue to be "An Employer of Choice" TASK: Evaluate programs with a focus to reduce employee turnover. I STATUS: On going UPDA TE: The Human Resource Department is projecting that employee turnover for the current fiscal year will be approximately 10%. In conjunction with the Succession Plan initiative, focus is being provided for ways that enhanced training to possibly avoid employees being otherwise released from the City. Staff is surveying cities where employees indicate leaving for higher compensation to determine any possible clustering of competition cities and market base for compensation. Related to this initiative, an employee committee is reviewing all facets of the City compensation and benefits program to our market cities. An employee driven health awareness campaign was initiated this year. The program offers support and information for varied health concerns. A unique aspect of the program is its web based format allowing individual customization of information. In March, a wellness challenge was "kicked off' among various departmental employee groups, which has gained considerable excitement. SCHEDULED ACTION: FY05 BUDGET PROJECTIONS - FEBRUARY 2005 GENERAL FUND SUMMARY CMO 623,091 221,374 610,155 12,936 Building Inspection 301,988 104,221 279,389 22,596 Economic Development 152,835 59,174 151,346 1,491 CSO** 308,531 114,989 302,232 6,300 Finance 470,257 184,789 466,207 4,051 Legal 70,000 30,255 99,748 (29,7 48) Library 475,470 164,728 467,956 7,512 Engineering 461,279 146,367 445,229 16,050 Community Development 282,684 103,139 271,030 11,654 Fire 3,017,388 1,211,835 3,062,623 (45,236) Police 3,135,076 1,272,728 3,165,226 (30,149) Parks Maintenance 1,313,213 433,645 1,262,770 50,443 Streets and Drainage 1,786,026 620,330 1,747,055 38,970 Recreation 287,648 92,465 286,495 1,151 Communications 145,222 80,053 144,949 274 Colleyville Center 345,334 110,643 324,699 20,635 Municipal Court 237,688 74,380 229,900 7,789 Fleet Maintenance 181,246 68,926 179,411 1,836 Compensation Adjustment 256,158 0 256,158 0 Building Services 232,680 56,100 198,830 33,850 Information Services 165,518 56,136 143,861 21,655 Capital Equip Reserve 45,740 0 45,740 0 Amended Budget $ 14,295,071 Projected Expenditures 14,141,010 Expenditures Variance $ 154,061 Adopted Revenues $ 13,920,458 Projected Revenues 14,509,677 Revenues Variance $ 589,219 Projected Operating Budget Balance $ 743,280 PROJECTION-MBA FEB05 3/4/2005 3:55 PM GENERAL FUND REVENUE/EXPENDITURE SUMMARY FIVE YEAR FINANCIAL PLAN FY 2006 - FY 2010 04-Mar-05 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 REVENUES AD VALOREM TAXES 7,403,928 7,444,754 7,781,628 8,061,683 8,574,976 9,386,949 ALL OTHER REVENUES 6,891,637 6,553,498 6,525,380 6,671,158 6,875,918 7,087,078 TOTAL REVENUES 14,295,565 13,998,252 14,307,008 14,732,841 15,450,895 16,474,027 EXPENDITURES GENERAL FUND EXP 14,295,071 13,997,462 14,251,648 14,466,853 14,689,146 14,912,908 ENHANCED BUDGET: STREET MAINTENANCE 0 0 0 0 200,000 750,000 NEW PERSONNEL 0 0 45,000 264,356 302,574 307,112 COMPENSATION 0 0 0 0 250,000 500,000 VARIANCE 494 789 10,361 1,632 9,175 4,006 LESS USE OF FUND BALANCE 719,744 0 0 0 0 0 ENDING FUND BALANCE 6,048,342 6,049,131 6,059,492 6,061,123 6,070,298 6,074,305 . ASSUMPTIONS OF MODEL ANNUAL EXPENDITURE INCREASE: 1.5% TAX BASE GROWTH: 5% PROJECTED VALUE (IN $100'S) 25,346,801 26,614,141 27,944,848 29,342,091 30,809,195 32,349,655 ADDITIONAL PERSONNEL: FY 2007 - POLICE OFFICER; FY 2008 - POLICE OFFICER AND 3 FIREFIGHTERS; FY 2009 - PARKS MAINTENANCE WORKER