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Home My WebLink AboutCelebrate Colleyville-Agenda Packets-2/9/2005 city Of Texas Celebrate Colleyville AGENDA February 9,2005 5:00 p.m. Colleyville City Hall 100 Main Street I. Call to order and roll call II. Approval of Minutes: January 12,2005 III. Discussion of Venues IV. Discussion of Celebrate Colleyville logo V. Discussion of Resolution establishing Celebrate Colleyville VI. Discussion and consideration of the placement of the holiday tree donated by David Bagwell VII. Discussion of future meetings VIII. Citizen Comments IX. Adjournment I certify that this notice was posted on the bulletin boards at City Hall on Friday, February 4,2005, at 5:00 p.m. (XQ~v ~~~ Dixie Cawthorne Communications Manager 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES VVednesday, January 12, 2005 I. CALL TO ORDER - The meeting of the Celebrate Colleyville Steering Committee began at 5:30 p.m. ROLL CALL - Members present: Dezann Korbuly, Tom Westerman, Linda Newton, Linda Baker, Mike Taylor and Marcus Miller Members absent: Jamie Thibodeaux Staff present: Dixie Cawthorne, Monica Walsh, Lisa Adan Council Liaison: Guest: None II. Approval of the December 1, 2004, Minutes. Dezann Korbuly moved to approve, second by Tom Westerman Motion carried. III. Discussion of Venues Entertainment - Car show awards were not ready to take the stage. Other entertainers were delayed. GCK was late. Ohlook had 10 minutes to perform. Jill and Matthew Lord were scheduled to entertain, however their entertainment time was cut short due to the fireworks starting at 7:00 p.m. Other entertainers had problems finding a parking space. The entertainment area had difficutly with the audience breeching fireworks security. Need a fence or physical barrier in the future. Entertainment was too close to the fireworks show. Rebecca Miller did an excellent job and announced the threatrical area many times throughout the evening, however the crowd did not support that entertainment venue. Celebrate Colleyville shirts were being sold. Next year the committee needs to be more explicit regarding the use of "Celebrate Colleyville" name and logo. Santa's Workshop - Easy to set up. Need a more elaborate Santa entry. Breakfast with Santa - For this event the barricading of streets at 5:00 AM was too difficult. Lions and entertainers had to park at Market Street. Arts and Craft Vendors - Most vendors were disappointed about their sales. Sponsorship - Jamie not present to comment. Volunteers - Next year need more volunteers for fireworks security. Fireworks were too close to Church Street. Publicity - Need to promote the fireworks more, this is a unique venue for this area during the holiday season. Children's Craft Area - Did not have as many volunteers toward the end of the event. Did not run out of any craft. Last year we were busy the entire time, this year we were not as busy. Car Show - Nelson or Jamie needs to give the committee an update on the t- shirts and plaques. Food Vendors - Sales were good. They would like to return. Coloring Contest - 124 entries. The seniors had a great time judging the contest. Inflatables - The rides were good, but they were to close together and the generators were too loud. Committee needs to decide on location, purpose of event. The committee would like to review the Resolution establishing the event and a copy of last years final report. IV. Discussion of Survey Committee had a general discussion about the weighted survey results. V. Discussion of Term Limits Committee discussed the changes that were made to the term limits for each member. Last year the council voted to approve the change for Celebrate Colleyville Steering Committee Members to serve a calendar year. VI. Citizen Comments There were no citizen comments. VII. Adjournment Mike Taylor motioned to adjourn at 6:52 p.m., second by Dezann Korbuly. MEMORANDUM DATE: February 4,2005 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Agenda Item III: Discussion of Venues This item is on the agenda for each member to give an overview of the venues at the event. MEMORANDUM DATE: February 4,2005 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Agenda Item IV: Celebrate Colleyville Logo Per the committees request at the last meeting this item was placed on the agenda to discuss the use of the Celebrate Colleyville logo. Staff has provided a copy of a memo distributed at the February 12, 2004 Celebrate Colleyville meeting and a copy of the official Celebrate Colleyville logo. MEMORANDUM DATE: February 12, 2004 TO: Jamie Thibodeaux, Celebrate Colleyville Committee Chairman CC: Celebrate Colleyville Steering Committee Bill Lindley, City Manager Dianne McWethy, Deputy City Manager FROM: Dixie Cawthorne, Communication Manager SUBJECT: Celebrate Colleyville Logo Copyright Notice: All editorial content and graphics of this logo are protected by copyright and may not be copied without the express permission of the City of Colleyville, which reserves all rights. 't '5 ~Celebrate . CC)lle3f\!ille MEMORANDUM DATE: February 4,2005 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Agenda Item V: Celebrate Colleyville Resolution Per the committees request at the last meeting this item was placed on the agenda to discuss Resolution R-99-1565. The Resolution establishing the event. Staff has provided additional Resolutions passed by the City Council regarding Celebrate Colleyville. RESOLUTION R-99-1565 A RESOLUTION APPROVING CELEBRATE COLLEYVlLLE ~ WINTER NIGHTS, WINTER UGHTS PROGRAM AND BUDGET WHEREAS, the City Council desires to support a holiday event for Colleyville and area residents to promote and enhance citywide spirit and pride; and, WHEREAS, the City Council desires to attract visitors to the City of Colleyville to support current businesses and promote new business development; and, WHEREAS, the City Council desires to promote continued and increased economic development activity that will increase sales tax revenue. NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF COLLEVYILLE, TEXAS: Sec. 1. THAT the City of Colleyville will allocate the personnel resources necessary to support CELEBRATE COLLEYV/LLE ~ WINTER NIGHTS, WINTER UGHTS. Sec. 2. THAT the City Council approves CELEBRA TE COLLEYVILLE ~ WINTER NIGHTS, WINTER UGHTS Program and Budget, with the appropriation of $25,000 from the Utility Fund, $20,000 from the General Fund and $5,100 from other funds, if needed. AND IT IS SO RESOLVED. PASSED BY ~OTE OF ~AYES, () NAYS, AND D ABSTENTIONS ON THIS THE .3- DAYOF~1999. ~ J n Harris, TRMC, CMC City Secretary C'Tr/::lljr;LE ) Dona~ ~ Mayor -.----.--------------- -- RESOLUTION R-OO-1639 A RESOLUTION APPOINTING MEMBERS TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE WHEREAS, the City Council desires to achieve the maximum benefit for the community with the continuance of Celebrate Colleyville and other special events; and WHEREAS, the City Council would like to involve citizens in the development of the structure, venue(s), budget and long range planning efforts of Celebrate Colleyville; and WHEREAS, it is the desire of the Council to create a Celebrate Colleyville Steering Committee consisting of nine members to serve two-year terms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT a nine-member Celebrate Colleyville Steering Committee is hereby established. Sec. 2. THAT the Celebrate Colleyville Steering Committee's responsibilities shall be as follows: a) to review and make recommendations to the City Council on the schedule, structure, venue(s), budget and long range planning of Celebrate Colleyville; and b) to provide to the City Council a written report of the Committee's activities and future plans for Celebrate Colleyville. Resolution R-00-1639 Page 2 of 2 Sec. 3. THAT the following five persons are hereby appointed to the Celebrate Colleyville Steering Committee to serve until April 2001: Daria Dennison Donna Kauffman Elizabeth Salih Janie Helling Anna Khalil Sec. 4. THAT the following four persons are hereby appointed to the Celebrate Colleyville Steering Committee to serve until April 2002. Bonnie Carroll Jamie Thibodeaux Bill Kutka Tom Westerman AND IT IS SO RESOLVED. Passe<1.,by a vote of ~ _ ayes, 0 nays. and J t-r;!J day of _.t2f'"I/ ,2000. o abstentions, on this JJ~ an Harris, TRMC, CMC ity Secretary CITY OF COLLEYVILLE: DE:~~ Mayor ATTEST: RESOLUTION R-01-1816 A RESOLUTION APPOINTING MEMBERS TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE JULY 17,2001 WHEREAS, the City Council desires to achieve the maximum benefit for the community with the continuance of Celebrate Colleyville and other special events; and WHEREAS, the City Council would like to involve citizens in the development of the structure, venue(s), budget and long range planning efforts of Celebrate Colleyville; and WHEREAS, it is the desire of the Council to create a Celebrate Colleyville Steering Committee consisting of eight members to serve two-year terms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT a eight-member Celebrate Colleyville Steering Committee is hereby established. Sec. 2. THAT the Celebrate Colleyville Steering Committee's responsibilities shall be as follows: a) to review and make recommendations to the City Council on the schedule, structure, venue(s), budget and long range planning of Celebrate Colleyville; and b) to provide to the City Council a written report of the Committee's activities and future plans for Celebrate Colleyville. Resolution R-01-1816 Page 2 of 2 Sec. 3. THAT the following four persons are herby appointed to the Celebrate Colleyville Steering Committee to serve until April 2003: Daria Dennison Ret Stansberger Robert Norris Leah Shaver AND IT IS SO RESOLVED. APPROVED THIS /1lt DAY OF 4 ~-=' ~AYES, 0 NAYS, AND 0 ABSTENTIONS. I 2001, BY A VOTE OF firt~ CITY OF COLLEYVILLE t;J~ ATTEST: Cynthia Singleton, TRMC City Secretary Mayor RESOLUTION R-D4-2414 A RESOLUTION SUPPORTING CELEBRATE COLLEYVILLE CITYWIDE CELEBRATION BEING HELD AT COLLEYVILLE CENTER AND APPROVING THE ALLOCATION OF FUNDS FOR CAPITAL EXPENDITURES WHEREAS, the City Council desires to support the Celebrate Colleyville Citywide ! ! Celebration being held at Colleyville Center; and WHEREAS, the City Council believes the Celebrate Colleyville Steering Committee should continue to review and make recommendations to the City Council on the schedule, structure, venue(s), budget and long range planning of Celebrate Colleyville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. , THAT the Celebrate Colleyville Steering Committee responsibilities are 1) I to review and make recommendations to the City Council on the schedule, I structure, venue(s), budget and long range planning of Celebrate I Colleyville; and 2) to provide the City Council with a written report of the i committee's activities and future plans of this event. I , THAT the City of Colleyville approves the allocation of funds for one-time capital cost for infrastructure and electrical enhancements at the entrance of Main Street and Church Street, in an amount not to exceed $25,000 from unencumbered funds of the FY2004 budget. Sec. 2. : AND IT IS SO ORDERED. PASSED BY A VOTE OF THIS THE ~.>'J( DAY OF 5 AYES, (;) NAYS AND 0 ABSTENTIONS ON /7 .J':..J~ ~ 2004. L rz~~fh0 Cynthia Singleton, TRMC City Secretary i i RESOLUTION R-02-1955 A RESOLUTION APPOINTING A MEMBER TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE WHEREAS, two positions on the Celebrate Colleyville Steering Committee have expiring terms; and WHEREAS, one application has been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following person is hereby appointed to the Celebrate Colleyville Steering Committee to serve a two-year term expiring April 2004. . Kimberly Connor AND IT IS SO RESOLVED. PASSED BY A VOTE OF ~ ABSTENTIONS ON THE 7 M AYES, 0 DAY OF /Y)~ NAYS AND 2002. o CITY OF COLLEYVILLE ~rp Mayor RESOLUTION R-04-2358 A RESOLUTION AMENDING THE TERMS OF THE CELEBRATE COLLEYVILLE STEERING COMMITTEE AND APPOINTING MEMBERS WHEREAS, the Council desires to change the terms to follow a calendar year; and WHEREAS, four positions on the Celebrate Colleyville Steering Committee have expiring terms and two applications have been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the terms are changed from April to March to follow a calendar year, January to December. Sec. 2. THAT the following persons are hereby appointed to the Celebrate Colleyville Steering Committee to serve a two-year term expiring December 2006: · Jamie Thibodeaux · Michael Taylor AND IT IS SO RESOLVED. PASSED BY A VOTE OF ~ AYES, ABSTENTIONS ON THE o.2D ~ DAY OF o NAYS AND ~ 2004. '- o A~~fku Cynthia Singleton, TRMC City Secretary RESOLUTION R-04-2376 A RESOLUTION APPOINTING MEMBERS TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE WHEREAS, two positions on the Celebrate Colleyville Steering Committee have expiring I terms and two applications have been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: I I Sec. 1. THAT the following persons are hereby appointed to the Celebrate Colleyville Steering Committee to serve a two-year term expiring December 2006: . Tom Westerman . Linda Saker AND IT IS SO RESOLVED. PASSED SY A VOTE OF 3 AYES, ABSTENTIONS ON THE /p M DAY OF ~ 7YL~ :n~~~ Cynthia Singleton, TRMC City Secretary NAYS AND 2004. o RESOLUTION R-OO-1616 A RESOLUTION AUTHORIZING PLANING AND SUPPORT OF THE MARKETING EFFORTS OF THE CITY OF COLLEYVILLE WHEREAS, the City Council has re-evaluated the City's approach to marketing the City and desires to enhance its marketing efforts and promotion of the City and implementation of programs to expand support of existing businesses; and WHEREAS, the City Council desires to achieve the maximum benefit for the community with the continuance of Celebrate Colleyville and other special events; and WHEREAS, the City Council would like to involve citizens in the development of the structure, venue(s) budget and long range planning efforts of Celebrate Colleyville. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the position of Marketing Coordinator is hereby created for the purpose of assuming primary responsibility for the marketing and promotion of the City and to enhance support of existing businesses. Sec. 2. THAT the City Manager is authorized to hire a Marketing Coordinator by April 15, 2000. Sec. 3. THAT a nine-member Celebrate Colleyville Steering Committee is hereby established with appointments to be made in the future. Sec. 4. THAT the Celebrate Colleyville Steering Committee's responsibilities shall be as follows: a) to review and make recommendations to the City Council on the schedule, structure, venue(s), budget and long range planning of Celebrate Colleyville; and b) to provide to the City Council a written report of the Committee's activities and future plans for Celebrate Colleyville. Resolution R-00-1616 Page 2 of 2 Sec. 5. THAT Mayor Pro Tern Thibodeaux and Councilman Mike Taylor shall serve as City Council liaisons for Celebrate CoJ/eyville. AND IT IS SO RESOLVED. Passed by a vote of 71} day of 5 ayes, ~ o nays, and .2000. C> abstentions, on this ATTEST: kl~ CITY OF COLLEYVILLE: DO#:~ ~ Mayor J n Harris, TRMC, CMC City Secretary