HomeMy WebLinkAboutCity Council Resolutions (R-93-865)-02/16/1993
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RESOLUTION R-93-865
WHEREAS, the City of colleyville as well as other cities and
school districts ("political sUbdivisions") will
hold elections for members to each governing board
on May 1, 1993, and
WHEREAS, Tarrant County will conduct an election county wide
to fill the unexpired term of the office of U. S.
Senate on May 1, 1993, and
WHEREAS, it is desirable for voter convenience and to
reduce the overall cost to each entity that said
elections be held jointly with those political
subdivisions in Tarrant County conducting an
election on May 1, 1993; and
WHEREAS, in order that the j oint election be organized
properly, this political subdivision in Tarrant
County hereby selects the Tarrant County Election
Administrator to conduct and coordinate this joint
election; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
15 OF COLLEYVILLE, TEXAS:
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Sec. 1
THAT an election is hereby called to elect a Mayor
and City Councilpersons to Places 1 and 2 to serve
until their successors are duly elected and
qualified. Such election shall be held at the City
Hall, 5400 Bransford Road, colleyville, Texas, on
the 1st day of May, 1993, from 7:00 A.M. to 7:00
P.M.
Sec. 2
THAT we hold our election jointly wi th Tarrant
County, Grapevine-Colleyville Independent School
District, Birdville Independent School District,
Carroll School District, Hurst-Euless-Bedford
Independent School District, and Keller Independent
School District, in accordance with section
271.002, Texas Election Code, and that said
election be conducted jointly pursuant to the terms
of the attached agreement made a part of this
Resolution.
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THAT qualified persons for Mayor and City Council
offices may file as candidates by filing
application in the office of the City Secretary
from 8:00 a.m. until 4:30 p.m., from February 15
through March 16, 1993, and from 8:00 a.m. until
5:00 p.m. on March 17, 1993.
THAT early voting shall commence at City Hall on
April 12, 1993, and shall continue Monday through
Friday from 8:00 a.m. until 4:30 p.m. on April 27,
1993.
THAT extended hours for early voting will be held
at City Hall on saturday, April 24, Monday, April
26, and Tuesday, April 27, 1993 from 7:00 a.m.
until 7:00 p.m., and on Sunday, April 25, 1993,
from 11:00 a.m. until 4:00 p.m.
THAT the following persons shall be the officers
who shall conduct the election:
Sharon Lambert - Presiding Judge
Helen Lear - Alternate Presiding Judge
and all necessary clerks shall be appointed by
Tarrant County.
THAT voting machines shall be employed for the
regular municipal election, excluding early voting,
herein ordered in compliance with the provisions of
Chapter 121 of the Texas Election Code, as amended.
THAT the County appoint the Early Voting Ballot
Board and presiding officers.
THAT the election shall be conducted according to
the election laws of the State of Texas and
requirements of the Charter of the City of
Colleyville.
AND IT IS SO RESOLVED.
Passed by a vote of 3
abstentions, on this /6'!i-
ayes, c;;? nays, and 0
day of ~~~ ' 1993.
CITY OF COLLEYVILLE
ATTEST:
~r~
City Secretary
1?!LfJewton
Mayor
Attachment - Resolution R-93-865
AGREEMENT BETWEEN THE CITY OF COLLEYVILLE
AND TARRANT COUNTY FOR HOLDING A JOINT
ELECTION MAY 1, 1993
I.
AGREEMENT
GENERAL TERMS
1.01
On Saturday, May 1, 1993, the election shall be
held from 7:00 A.M. until 7:00 P.M., that day.
1.02
Each political subdivision participating in the
election on May 1, 1993, shall have and use the
same voting equipment, ballots and the same list of
registered voters.
1.03
Each political subdivision as well as Tarrant
County shall share the cost of conducting the
election.
II.
EARLY VOTING
2.01
Early votinq by Mail:
a) Tarrant County Election Administration shall
be responsible for early voting ballot
requests by mail for the u.S. Senate election.
b) The City Secretary or their designee shall be
responsible for any early voting ballots by
mail for city elections, if any.
c) The School Board Secretary or their designee
shall be responsible for any early voting
ballots by mail for school board elections, if
any.
Early Voting By Personal Aooearance:
a) Robert Parten shall serve as early voting
clerk, other clerks shall be appointed as
or
needed.
b) The City Secretary or their designee shall
serve as deputy early voting clerk for both
the city and the school districts
participating in this election.
c) voting shall be conducted at the location(s)
used in City elections.
Attachment - Resolution R-93-865
Page 2
d) Early voting will begin April 12, 1993, and
will end on April 27, 1993.
e) Extended hours for early voting shall take
place at all early voting sites on Saturday,
Monday, and Tuesday, April 24, 26, and 27,
1993, from 7:00 A.M. to 7:00 P.M. each day and
Sunday, April 25,1993, from 11:00 A.M. to
4:00 P.M.
f) Only those residents of the city (or that
designated unincorporated territory adjacent
to the city) may vote early at the City early
voting location(s).
g) Any resident of any political subdivision
participating in this joint election may vote
at the Tarrant County Central voting location
(Muller Building, 600 West Weatherford Street,
Fort Worth, Texas, 76102).
2.03
The Tarrant County Election Administration shall be
responsible for the preparation of all Early voting
Ballots.
2.04
The Tarrant County Election Administration shall
prepare the voted Early voting Ballots for counts
by the Early Voting Ballot Board.
The Early voting Ballot Board may include
individuals from each political subdivision
participating in this election. The names of those
persons selected should be submitted to the
Election Administrator on or before April 12, 1993.
2.05
III.
TARRANT COUNTY
3.01
The Tarrant County Election Administrator agrees to
coordinate, supervise and conduct the Joint
Election, pursuant to the provisions of the Texas
Election Code unless specifically provided
otherwise in this agreement.
3.02
The Tarrant County Election Administrator shall
perform the following specific duties:
a) Notify and train all presiding judges,
alternate judges and clerks.
Attachment - Resolution R-93-865
Page 3
b) Compensate election judges and clerks. Each
election judge and clerk will receive $5.00
per hour (for a maximum of 15 hours). The
election judge will receive an additional
$25.00 for picking up the election supplies
prior to election day and for delivering
election returns and supplies to the Central
Counting station after the polls close.
Election judges and alternate judges will
receive $10.00 for attending the election
school.
c) Procure, prepare, and distribute ballots.
d) Procure, prepare, and distribute Early yoting
and election judge supplies.
e) Procure, prepare, and distribute tables and
chairs, as needed, and transport equipment to
and from the polling places.
f) Procure and deliver to polling places all
OPTECH equipment.
g) Rent, if necessary, voting locations.
h) Provide lists of registered voters to the
election judges.
i) Arrange for use of a Central counting station
and for tabulating personnel and equipment
needed at the Counting station and assist in
preparation of programs and test materials for
tabulation of the ballots to be used with
electronic voting equipment.
j) Publish notice of the date, time, and place of
the testing of the electronic tabulation
equipment and conduct such testing.
k) Supervise the handling and disposition of
election returns, tabulat unofficial returns
and assist in preparing the tabulation for the
official canvass.
I) Prepare the unoff icial canvass report after
all precincts have been coutned, and will
deliver a copy of the unofficial canvass to
the City and Independent School District.
m) Serve as custodian of election records and
store election records as provided by law.
n) Conduct any required recounts.
Attachment - Resolution R-93-865
Page 4
IV.
CITY OF COLLEYVILLE
4.01
Each political subdivision including the City and
all participating school districts shall have the
following responsibilities in conducting this joint
election on May 1, 1993;
a) The City shall be responsible for naming the
election judge and alternate judge at each
voting location. The name and address of each
judge shall be given to the County Election
Administrator.
b) The participating City(s) and School
District(s) shall designate voting sites
giving preference to customary City locations.
c) Maps or other handy reference guides
containing the boudaries of each political
subdivision should be made available to
Tarrant County.
d) Prepare all election orders, resolutions,
notices, and other pertinent documents for
adoption for execution by the appropriate
officer; and take all actions required by law
for calling the election, appointing the
presiding judges, alternate judges,
establishing precincts and polling places,
handling contests, canvassing the returns and
declaring the results, including the spanish
translation thereof.
e) Prepare and publish in the official newspaper,
or post, all required election notices.
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f) Deliver to the Elections Administrator as soon
as possible, but no later than March 23, 1993,
the official wording that is to be printed on
the ballot with the exaxt form, order,
wording, and spelling that is to be used.
g) Prepare and submit to the u.s. Department of
Justice under section 5 of the voting Rights
Act of 1965, the required submissions on
voting changes.
h) Canvass the official results of the election.
Attachment - Resolution R-93-865
Page Five
4.02
4.03
4.04
In consideration for the services and expenses
provided by the Tarrant County Election
Administrator and to pay for our chare of the cost
of conducting this joint election, we agree to pay
the sum of $2,600 to the Tarrant County Election
Administrator. It is understood that this is
twenty-five percent (25%) less than our last
similar election.
Should a recount or run-off election be requied
those costs associated with the recount or run-off,
if any, are in addition to those contemplated in
this agreement, and shall be negotiated at the time
the need for said recount or run-off election is
determined.
The official for all parties to contact for all
purposes shall be listed at the end of the
agreement. All notices and other deliveries under
the agreement shall be delivered to said individual
so listed.
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MOTION made by CJerV I N1<1€l , Seconded by 11IJdo... Ala.ltr.5
, that the Resolutio~ and attached Agreement, above and
foregoing, be adopted;
AYES: .3
NOES: .;L
The above Resolution and Agreem~nt was adopted at a meeting
of the City Council held on the _)~~ day of rc..bY'lLar V ,
1993. I
AT~:
Sec t::;-
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Of~iciaUFor Notice:
JEAN A-re.e/5
Nam(j
. '1 SEe It,d H72j
T11)e !r J
.0. 'Bvx. /15,. ~I t' yvd f.} 71
Address 7603'-/
ACCEPTANCE:
On behalf of the Tarrant County Election Administration
office, I hereby accept the terms of this Agreement contained in
this Resolution.
SIGNED this /; i- day of QOJ1J{()j\LI, , 1993.
(/ /'
Q<-~y~
ROBERT PARTEN
Tarrant County Election Administrator
100 W. Weatherford Street
Fort Worth, Texas 76196
RESOlUTI.. & AGREEMENT
JOIIT ElECTI... MY 1. 1993 - PAGE 6
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