HomeMy WebLinkAboutCity Council-Agenda Packets-1/18/2005
citY Of
Texas
AGENDA
CITY COUNCIL WORKSESSION
AND
CITY COUNCIL MEETING
100 MAIN STREET
JANUARY 18, 2005
4:00 P.M. - WORKSESSION
1. Discussion of a Branding and Marketing Development Program
4;30 P.M. - PRE-COUNCIL AGENDA
EXECUTIVE CONFERENCE ROOM
PC-1. Review and discuss Request for Proposals from law firms to provide legal
services to the City of Colleyville
PC-2. Select law firms to be interviewed for the purpose of providing legal services to
the City of Colleyville
PC-3. Conduct interviews of law firms for the purpose of providing legal services to the
City of Colleyville
PC-4. Establish date(s) and time(s) for interviews of law firms to provide legal services
to the City of Colleyville, if necessary
PC-5. Presentation of the Monthly Financial Report - December 2004
PC-6. Discussion of January 18, 2005, City Council regular agenda items
5:45 P.M. - PARKS AND RECREATION ADVISORY BOARD AND COLLEYVILLE
CENTER ADVISORY COMMITTEE APPLICANT INTERVIEWS
100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000
REGULAR AGENDA
6:45 P.M. - CALL TO ORDER
ROLL CALL
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.072 -
Sec. 551.072 -
Sec. 551.074 -
INVOCATION:
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant
Environmental Conservation Organization ("ECO"), Montclair
Pare Home Owners Association and John Smith, Plaintiffs
vs. David Bagwell, David Bagwell Company, Broughton
Limited Partnership, Defendants vs. Mario Sincola & Sons
Excavating, Inc., Gonzalez & Schneeberg, Engineers &
Surveyors, Inc., City of Colleyville, The Lawn Firm, Inc., Fred
Monks, Sr., Thomas Monks, and Cunningham Commercial
Enterprises, Inc., Third Party Defendants
Pending Litigation - Helen Boyce
Brian K. Meroney vs. City of Colleyville
Legal - Potential Litigation - Pecan Village Partners
Property Acquisition
Proposed Sale of Property - 5500 Colleyville Boulevard
Personnel - City Attorney
7:30 P.M. - RESUME REGULAR MEETING
COUNCIL CHAMBERS
Associate Pastor Eric Vaughan, First Baptist Church
PLEDGE OF ALLEGIANCE: City Attorney Ross Foster
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND
ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS
PRESENTATION - In recognition of receiving the Texas Recreation and Park Society
(TRAPS) "Excellence in Programming Award" - Craig Dishman,
Recreation Supervisor and Lisa Adan, Recreation Specialist
CONSENT:
3. READING AND PUBLIC HEARING - Resolution R-05-2497 - Consent Items:
a. Approval of minutes of the regular City Council meeting of January 4,
2005
b. Approval to extend the Interlocal Agreement for FY2005 with the City of
Grapevine for fleet services for Fire Department vehicles
c. Approval of setting a date for a public hearing to consider a request by
Bear Valley Community Church to extend the time period to allow an
existing portable building to remain on the property located at 7900
Precinct Line Road, Case G-05-001
PUBLIC HEARINGS:
4. SECOND READING AND PUBLIC HEARING - Ordinance 0-05-1504 -
Approval of a Zoning Change from R30 to R20 on Block 1, Lot 29R, Westcoat
Place Addition, located at 6002 Westcoat Drive, Case Z-04-040
5. SECOND READING AND PUBLIC HEARING - Ordinance 0-05-1505 -
Approval of a Zoning Change from AG to R40 and R20 on Abstract 331, Tract 2C
of the A.J. Caldwell Survey, located at 1209 Tinker Road, Case Z-04-041
6. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1506 - Approval
of a Zoning Change from AG to R40 and R20 on 4 acres, Abstract 1692, Tract
2D1B of the J. White Survey, located at 512 Shelton Drive, Case Z-04-042
7. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1507 - Approval
of a Zoning Change from AG to R40 on 10 acres, Abstract 1692, Tract 2D1 C of
the J. White Survey, located at 600 Shelton Drive, Case Z-04-043
8. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1508 - Approval
of an amendment to the Land Development Code regarding Chapter 12, Erosion
Control, Case G-04-028
9. READING AND PUBLIC HEARING - Resolution R-05-2498 - Consideration of
appointments to the Parks and Recreation Advisory Board
10. READING AND PUBLIC HEARING - Resolution R-05-2499 - Consideration of
appointments to the Colleyville Center Advisory Committee
11. READING AND PUBLIC HEARING - Resolution R-05-2500 - Approval of a
Waiver for the Colleyville Girl's Softball Association (CGSA) for use of the
Colleyville City Park game fields
12. READING AND PUBLIC HEARING - Resolution R-05-2501 - Approval for trail
development using monies from the Park Land Dedication Fund, in an amount
not to exceed $172,000
13. READING AND PUBLIC HEARING - Resolution R-05-2502 - Approval of a
Construction Contract with Skyline Excavation, for the construction of trail and
sidewalks along McDonwell School Road, in the amount of $208,622
REPORTS:
14. PARKS AND RECREATION ADVISORY BOARD AND PARK LAND
DEDICATION COMMITTEE JOINT MEETING MINUTES - March 18,2002
PARKS AND RECREATION ADVISORY BOARD MINUTES - November 1,
2004
COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES - December 13, 2004
CHARTER REVIEW COMMITTEE MINUTES - December 29, 2004
CHARTER REVIEW COMMITTEE MINUTES - January 5, 2005
CITIZEN COMMENTS:
15. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
ACTION/RESOLUTION:
16. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF JANUARY 18, 2005 -
Reading and Public Hearing - Resolution R-05-2503
ADJOURNMENT:
17. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, January 14,
2005, at 5:00 p.m.
~gleton, ~RMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for
public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
CITY OF COLLEYVILLE
Office of City Manager
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Bill Lindley
City Attorney Selection
January 18, 2005
During the January 13, 2005, City Council work session, staff was requested to
visit with two law firms for follow up information related to being considered for
selection as City Attorney. The following is a summary of conversations with the
two law firms.
Law Office of Alan Wavland
The RFP submitted by the law firm of Boyle & Lowry notes that Mr. Alan Wayland
is "Of Counsel". This denotation raised a question by the City Council on how
this may limit or benefit Mr. Wayland's consideration. In discussions with Mr.
Wayland, it was explained that there are no limitations by his being selected as
City Attorney. The extent of Mr. Wayland's association with Boyle & Lowry is
they may use him from time to time for legal work the firm is engaged with. Mr.
Wayland is aware that the City Council may want to explore possible conflicts of
interest he would have with the other firm doing similar city work. Mr. Wayland
stated that if he is independently selected to serve as City Attorney, the
association with the other firm would be on a case by case basis and with the
prior knowledge and approval by the Colleyville City Council. The value of being
associated with Boyle & Lowry is they offer to him various municipal expertise
that he may not have directly.
Dorothv Palumbo
The City Council requested I verify the working relation Mrs. Palumbo has with
the City of Denton and if she is actually looking for a full time staff position.
During our conversation, Mrs. Palumbo stated she is currently a full time staff
attorney for Denton; however she anticipates drawing her retirement from TMRS
in the next few months. She says that in the interim, the City of Denton is aware
of her proposal to take on legal work for Colleyville and has identified ways to
allow her to address management of our legal needs. Mrs. Palumbo desires to
develop a small practice serving cities the size of Colleyville. We discussed the
commitment for evening meetings and the need to provide staff assistance
during the day (each of which would not cause service issues for her). Mrs.
Palumbo commented that she would be flexible to accommodate arranging
particular days to actually be in City Hall to be of greater service working with
staff, if that were something we desired at a later date.
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PRE COUNCIL
CC@il<6 AGENDA BRIEFING
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MEETING DATE:
ITEM#:
01/18/05
PC-1
CITY MANAGER I
DEPARTMENT HEAD I
FINANCE REVIEW! N/A
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Review and discuss Request for Proposals from law
firms to provide legal services to the City of
Colleyville
This item provides the opportunity for the City Council to review and discuss Request for
Proposals from law firms to provide legal services to the City of Colleyville.
PRE COUNCIL
city Qf
CC~fill<6 AGENDA BRIEFING
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MEETING DATE: 01/18/05 CITY MANAGER i ':;?/ ~
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ITEM#: ; PC-2 DEPARTMENT HEAD !
FINANCE REVIEW I N/A
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT : Select law firms to be interviewed for the purpose of
providing legal services to the City of Colleyville
This item provides the opportunity for the City Council to select law firms to be interviewed for
the purpose of providing legal services to the City of Colleyville.
PRE COUNCIL
CC~il<6 AGENDA BRIEFING
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01/18/05 -
MEETING DATE: CITY MANAGER I --e: (
ITEM#: I PC-3 DEPARTMENT HEAD
; FINANCE REVIEW N/A
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Conduct interviews of law firms for the purpose of
providing legal services to the City of Colleyville
This item provides the opportunity for the City Council to conduct interviews of law firms for the
purpose of providing legal services to the City of Colleyville.
PRE COUNCIL
cceu<6 AGENDA BRIEFING
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MEETING DATE: 01/18/05 CITY MANAGER I~
ITEM # : PC-4 DEPARTMENT HEAD I
FINANCE REVIEW I N/A
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Establish date(s) and time(s) for interviews of law
firms to provide legal services to the City of
Colleyville, if necessary
This item provides the opportunity for the City Council to establish date(s) and time(s) for
interviews of law firms to provide legal services to the City of Colleyville, if necessary.
PRE COUNCIL CCe'" AGENDA BRIEFING
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MEETING DATE: 01/18/05 CITY MANAGER I
ITEM # : PC-5 DEPARTMENT HEAD I
FINANCE REVIEW N/A
Previous Action: None
DEPARTMENT: FINANCE
SUBJECT : Presentation of the Monthly Financial Report -
December 2004
General Fund
The percentage of current year taxes collected is ahead of December 2003 collections by
4.67%, and delinquent tax collections continue to be up. Sales tax revenue received in
December was up $15,663/14.85% over the amount received in December 2003. Thirty-one
residential building permits were issued in December as compared to seventeen issued in
December 2003. Municipal Court revenues are up due to strong warrant collections, although
fewer citations were issued. The average amount expended by the departments at the end of
December is 21.9%.
Utilitv Fund
Water usage decreased over the amount in December 2003 due to greater rainfall in
November and December 2004. The average amount expended by the Utility Fund at the end
of December is 20.6%.
Attachments
. December 2004 Monthly Financial Report
MONTHLY FINANCIAL REPORT - DECEMBER 2004
Current Taxes
Delinquent Taxes
Penalty & Interest
$7,280,321
60,000
38,000
$2,241,972
23,446
6,201
$2,250,000
15,000
7,917
$2,276,165
15,364
2,917
-1.50%
52.60%
112.58%
.......................................................................... .................................................... ,. ............................... . ................................. ..... ....................................
]9TAgAQVM9R~J(**g$m:::::..:..l;~1.~;~~~:::::~g;~?~;~jg::::::$g~~lg;~j:?:::~~M~I;.:::
TXU Electric $780,000 $0 $0 $0 0.00%
Tri-County Electric 65,000 0 0 0 0.00%
TXU Gas 175,000 0 0 0 0.00%
Southwestern Bell 107,165 26,913 26,791 26,493 1.59%
Verizon/Others 60,000 14,563 15,000 13,773 5.74%
Refuse/Recycling 88,000 20,875 17,708 20,001 4.37%
Cable TV 119,500 31,601 29,875 29,281 7.92%
...........................................................................-.....................-.........'......................... .....................-...-.-.-..-..-.......-...-..............-.
.................................................................................... .........................................
m!;MrAMr~qfl!$g:mAXgR:$.'1;~;~$
Sales Tax
Mixed Beverage Tax
$1,695,600
50,000
$363,055
10,926
$322,164
12,500
$327,346
9,068
10.91 %
20.49%
...................................,.................................... .................................... .... ................................ ..... ...................,...............
]g[@$84g~.TAI:...::::m::m::::iHt4.$;Im:H::::::$~7.*;~~1::::::$,~~'l~~':::::.:::.:::I~M;!1#,:
Building $705,186 $223,811 $176,297 $223,857 -0.02%
Plumbing 112,923 40,222 28,231 33,543 19.91%
Electrical 71,628 20,909 17,907 22,438 -6.81%
City License 47,551 11,000 11 ,888 11,935 -7.83%
Building Plan Review Fee 160,000 54,282 40,000 66,504 -18.38%
New Business 2,900 1,172 725 658 78.12%
Animal 3,120 480 780 100 380.00%
Sign Permit 7,000 1,590 1,750 1,200 32.50%
Fence Permit 5,400 1 ,450 1,350 1,590 -8.81%
Fire Permits 7,500 1,900 1,875 1,700 11 .76%
..,................................................................................ ........................................... .... ............................... ....... ............................. ....... ...................................
ffigrAg~lqiW$g$~:egB@I~:.:::.~;j.gl;gpj::~~$~;~1~::::::ig~Q,;~pg::::m~;~g~
Fines
False Alarms
Library Fines
$510,000
7,500
8,500
$106,964
o
3,852
$127,500
1,875
2,125
$92,169
o
161
16.05%
0.00%
2292.55%
.................................... .... ...............................
$1jp;~j~~1@.M~99
MONTHLY FINANCIAL REPORT - DECEMBER 2004
Re-zoning $14,000 $3,518 3,500 $3,250 8.25%
Plat Fee/Site Plan 13,500 2,278 3,375 6,081 -62.54%
Board of Adjustment 1,500 500 375 125 300.00%
Sale of Material 2,000 916 500 541 69.32%
Weed Mowing 3,500 600 875 1,909 -68.57%
Animal Impoundment 2,889 1,297 722 450 188.22%
Ambulance 95,214 31,477 23,804 21,661 45.32%
Recreation Program 124,895 10,878 15,000 15,443 -29.56%
Non-Resident Fee Parks 23,000 6,990 5,750 6,900 1.30%
Field Use Charge 20,000 9,235 10,000 7,735 19.39%
Engineering & Inspection 80,000 35,383 20,000 13,399 164.07%
Chgs & Reimbursements 9,000 2,070 2,250 977 111.87%
Community Center Rental 175,000 46,464 43,750 61,909 -24.95%
Library Building Rental 300 125 75 0 100.00%
Lot Drainage Insp Fee 21,250 7,500 5,313 7,735 -3.04%
x9maiiiQmi@Qg$f9ii:iifflW9ii: .:.::~Ei.:::...~1~i;i~l:::.:::::'~1ijm~~i
DARE Officer Reimb
$73,872
$0
$0
$0
0.00%
........................................................................................ ......................................
mp'1tAkINIgRgQM~RNMgfl~@...i ......::::::::...:.:.:.:::.::.....i7~;~Zg
Sale of Surplus Property $10,000 $0 $0 $0 0.00%
Interest Income 170,000 30,738 1,800 29,018 5.93%
Miscellaneous 33,000 33,309 29,250 6,908 382.18%
Use of Fund Balance 344,744 0 0 0 0.00%
Celebrate Colleyville Contributions 11,000 8,450 11,000 6,097 38.59%
Tower Rental 49,000 21,327 21,500 18,484 15.38%
TQTe.gM!$Q~ij.gQQ~:::)@i..H:ii1r;'t#i ':i.:.I~~,~gi::::I~~~~g
Transfer from Utility Fd
$475,000
$0
$0
$0
0.00%
TQTe.g[ff.AN$F~R~:~4:7i;q1
mQ[~@gN~fljgij9.NQRijYi~Qg@:ij!:;gg9;111;1~gig~gl~i.~9~;p~~i~;!:I;~~~g~g~$
MONTHLY FINANCIAL REPORT - DECEMBER 2004
TOTAL PERCENT
FY 2005 THROUGH THROUGH INCREASE INCREASE
BUDGET 12/31/2004 12/31/2003 (DECREASE) (DECREASE)
% OF CURRENT TAX ROLL COLLECTED 98.9% 59.39% 54.72% 4.67% 8.53%
RESIDENTIAL BLDG PERMITS 160 57 52 5 9.62%
COMMERCIAL BLDG PERMITS 10 5 7 (2) -28.57%
PLUMBING PERMITS 900 349 291 58 19.93%
ELECTRICAL PERMITS 400 122 137 (15) -10.95%
CITATIONS ISSUED 8,800 1,534 1,548 (14) -0.90%
CITATIONS APPEALED 150 104 105 (1 ) -0.95%
City Council and Secretary
City Manager
Finance
Legal
Engineering
Economic Development
Building Inspection
Community Development
Fire
Police
Parks
Recreation
Library
Communications
Colleyville Center
Streets & Drainage
Municipal Court
Fleet Maintenance
Building Services
Information Services
Capital Equipment Reserve
~;i;*-i~~i~$.....m
$308,531
623,091
470,257
70,000
461,279
152,835
301,988
282,684
3,017,388
3,135,076
1,268,213
287,648
475,470
145,221
345,334
1,456,026
237,688
181,246
232,680
165,518
45,740
256,158
....................................................
<:~j~;ggg;g71
$57,189
127,875
126,003
13,261
79,217
39,411
61 ,792
56,585
793,277
756,355
266,192
55,109
93,232
53,621
65,800
250,734
39,294
39,529
31,422
44,336
o
o
.....................................
~~;9.~g;g~j
$57,977
133,748
125,888
11 ,667
80,724
39,811
62,142
56,754
791,095
757,750
273,616
55,085
93,192
53,819
66,201
250,968
39,147
38,619
38,170
45,281
o
o
.....................................
U$~;9.!1;~~~
18.5%
20.5%
26.8%
18.9%
17.2%
25.8%
20.5%
20.0%
26.3%
24.1%
21.0%
19.2%
19.6%
36.9%
19.1%
17.2%
16.5%
21.8%
13.5%
26.8%
0.0%
0.0%
$251,342
495,216
344,254
56,739
382,062
113,424
240,196
226,099
2,224,111
2,378,721
1,002,021
232,539
382,238
91 ,600
279,534
1,205,292
198,394
141,717
201,258
121,182
45,740
256,158
......................................
~j9;~~~;~!
MONTHLY FINANCIAL REPORT - DECEMBER 2004
Water Sales $6,474,194 $1,334,118 $1,366,023 $1,384,189 -3.62%
Sewer Sales 2,016,996 519,394 504,249 481,066 7.97%
Sewer Installation 44,800 8,400 11,200 5,600 50.00%
Water Installation 16,000 12,490 4,000 13,610 -8.23%
Sewer Tie-on Charges 10,000 2,256 2,500 9,835 -77.06%
Engineering Charges 35,000 15,515 8,750 13,610 14.00%
Penalties 173,566 43,238 43,392 41,010 5.43%
Miscellaneous 9,300 1,226 2,325 1,875 -34.61%
Interest Income
... ..... .
..... ...
.... . . .
.. ,:::':: "": :",: J', :~;4.$.%.,
... .... on
..... .....
THROUGH
12/31/2004
THROUGH
12/31/2003
TOTAL
INCREASE
(DECREASE)
PERCENT
INCREASE
(DECREASE)
GALLONS OF WATER SOLD
379,981,566
395,499,200
(15,517,634)
-3.92%
NUMBER OF WATER CUSTOMERS
8,062
7,790
272
3.49%
Administration $200,753 $47,534 $48,433 23.7% $153,219
Billing 259,133 58,310 57,285 22.5% 200,823
Operations 6,360,581 774,320 842,491 12.2% 5,586,261
Debt Service 1,135,287 862,292 862,292 76.0% 272,995
Performance Pay 38,173 0 0 0.0% 38,173
Transfer to General Fund 475,000 0 0 0.0% 475,000
PRE COUNCIL
cc@m", AGENDA BRIEFING
.,..(,~X~S
MEETING DATE: i
ITEM#: :
01/18/05
PC-6
CITY MANAGER
DEPARTMENT HEAD
FINANCE REVIEW
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Discussion of the January 18, 2005, City Council
regular agenda items
This item provides the opportunity for the City Council to discuss the regular City Council
agenda items.
MEMORANDUM
TO: Mayor and City Council
FROM: Scott Welmaker, Economic Development Manager
DATE: January 18, 2005
SUBJECT: Branding Colleyville
POSITIONING - the place you occupy in the mind of the prospect - like an
image or identity, but it deliberately plays off the competition. The goal is to
position Colleyville against the competition, not in a vacuum.
. The approach is not to create something new and different but to retie the
connections that already exist.
Characteristics:
. Singular - two communities can't occupy the same position
. Meaningful - resonates with prospects and key decision makers
. Descriptive - informs and enlightens
. Memorable - clever and original but not obscure
. Benefits-oriented - translates features into benefits
. Positive - repositions Colleyville in the best light, avoids negative
connotations
. Short and Simple - no more than seven words, easy to say, pronounce
and spell
. Enduring - not trendy
. Available - clears trademark and domain name checks
Tips:
. It is better to be first than better.
. If you can't be first in a category, create a new category.
. Be singular. Solidly stand for one thing and prospects will associate you
with other positive things.
. Don't try to imitate the leader. Be a contrarian.
. Avoid the old and trite.
BRANDING - the essence, personality of Colleyville. A unique identity or
symbol that differentiates Colleyville from competitors, inspires trust and reduces
the risk of engagement
Branding Colleyville
Page 2 of 3
Branding elements:
. Name
. Logo
. Tagline
. Marketing materials
. Offices
. Community attitudes, values, culture and behaviors
Benefits:
. Helps prospects make informed choices among attractive alternatives
. Gives them a clear reason to select Colleyville
. Capitalizes on Colleyville's unique selling proposition
. Defines the benefits that prospects derive from locating in Colleyville
. Delivers on a promise
. Creates identity that prospects and clients can relate to
. Creates brand equity, the difference between generic product and
branded product
. Fosters brand loyalty
. Humanizes Colleyville by reflecting its attributes, character and personality
. Evokes feelings of confidence, trust, strength and status
. Maximizes recognition and awareness of community
THE BRANDING PROCESS
Internal analysis
. Identify economic contexts and trends
. Compile competitive advantages of Colleyville
o Data
o Interviews
. Understand community goals
Prospect analysis
. Narrow target sectors to match competitive advantages
. Identify decision-makers and influencers
. Understand their site criteria
o Look for factors you can most influence
Competitive analysis
. Analyze competitor's strengths and weaknesses in target sectors
. Compare competitor's brands:
o Ad boards
o Web boards
Branding Colleyville
Page 3 of 3
o Brochure boards
o Tagline comparisons
o Logo comparisons
Create the Brand
. Translate SWOT (Strengths, Weaknesses, Opportunities and Threats) into
competitive advantages
o Leverage strengths: convert features into benefits into unique
advantages that speak to prospect's hot buttons
o Exploit competitor's weaknesses
. Look for a niche that no one else occupies
. Draft tag line that positions Colleyville as unique
. Test tagline for impact, memorability and relevance
. Translate message into visual brand
o Logo
o Type face
o Color palette
o Style or tone
o Apply brand to everything we do
Attachments
. Examples and costs associated with hiring a consultant to assist in the
branding development process
Partners for
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Livable
Communities
I
Partners for Livable Communities
Communitv Technicallssistance PrOgram
~----------------.
~r over 25 years, Partners has helped communities improve their quality of life,
and as a result, has brought about economic and social development to towns and
cities across America. Partners' unique approach to community development, is
called amenity planning.
Amenities are those aspects that make a community ideal for living and working, such as the arts,
culture, folklore, popular culture. humanities, and the natural environment. A community rich in
amenities. or quality of life. is more likely to attract skilled workers, satisfied residents, tourism, and
business investment. A livable community is a vibrant and strong community.
Amenity planning considers a community's cultural planning, humanities planning. natural resources.
and physical design. In 25 years, Partners has applied amenity planning to places far and wide. brining
about better living for our client communities.
Partners is committed to helping communities become livable places for all their residents and workers.
Through Partners' Community Technical Assistance Program, cities and towns receive guidance on
improving their amenities, while encouraging growth and livability.
"Little did we know that when we asked Partners to do a charette for Broad Street, we would set in
process a whole new civic agenda for Richmond. "
I
- John Snow, U.S. Secretary of the Treasury
our seniees
services of hands-on help
Charettes on Community Development
- New Idea Corps: Implementing Best
Practices in Your Community
- Design/Development Charette
- Placemaking
- City Gateway Assessment
Branding & Marketing Services
Jump start programs
Strategic Planning - 1 :lf2 day Workshop
Consulting on Municipal Strategies
Executive Consulting Service
Speech Service & Brainstorming Sessions
new programs
Leadership & Visioning Training
Livability Consulting for Smaller Communities
Culture Builds Communities: Putting Culture to
Work for Economic & Community Development
A Community Checkup: A Comprehensive Strategic
Review of Your Community
Information Be networking services
Livability Central
Meeting & Conference Management
Public Speech Services
National and International Study Tours
Research Services
services 01
hands-on help
CHARETTES ON COMMUNITY DEVELOPMENT
Some communities may require immediate fixes to
problems they are facing, but desire an innovative
solution with hands-on help. Partners can
organize a charette, a 2-3 day workshop and
brainstorming session that focuses solely on one
community issue. Clients discuss the problem
with Partners acting as the facilitator, and the
charette concludes with setting goals for solving
the issue. Partners provides the expertise,
drawing on its trustees, core members, and a
roster of technical assistance consultants. All
local meeting arrangements are the responsibility
of the contracting community. Partners has
coordinated charettes in many cities that resulted
in renewed commitment to a public issue.
· In Camden, New Jersey, a two-day charette
resulted in a report to the Camden
Redevelopment Agency that identified the
city's strengths, weaknesses, and potential
areas of action. One recommendation
helped establish Camden Marketfest, a
downtown festive market event. The
charette also led to the creation of a new
Office on Neighborhoods.
· Partners' Community Planning Charette for
Fontana, California, contributed to the
initial planning for a new government/civic
center complex. Partners designed a
participatory process to involve citizens in
the idea and programming phase of the
project, using focus groups and a design
charette. The project generated
community interest and a design that
reflected the citizens' desire to capture a
sense of community and a link with their
rich agricultural heritage.
Clients may choose from a variety of charette
topics:
· New Idea Corps: Implementing Best
Practices in Your Community - This service
looks at a narrow issue raised by the client
and applies a solution that has worked in
other communities. Partners' consulting
team meets with local leaders to discuss
how the best practice should be adapted to
the local culture, geography, economics, and
political climate. At the end of the first or
second day, Partners consultants will deliver
a written implementation strategy.
· Design/Development Charette - Partners
offers assistance with a design or
development issue in your community
through its design/development charette.
The charette is run by a group of
professionals from diverse fields such as
design, engineering, transportation,
planning, and economic development. A
charette can range from 11/2 to 3 1/2 days
and can be organized for broad community
involvement. Past projects include:
· The Hartford Downtown Council and
the Greater Hartford Arts Council
contracted with Partners to conduct
a four-day cultural planning charette.
The charette brought together
professionals with expertise in
events programming, economic
development, tourism attraction and
promotion, institutional
management, and urban planning.
They developed recommendations
and guidelines for 1) improving the
appearance and program activities
of Hartford's public open space; 2)
attracting more visitors, shoppers
and business interests to the city
through an improved city image and
public awareness campaign; and 3)
developing an immediate
Community Technical Assistance Program 7
implementation mechanism for
short-term, highly visible projects.
· A one-day project examined the
site of an 18th century brewery in
central Baltimore. Maryland, to
generate workable, low-cost design
ideas for the site that would
sustain its public education
function, provide a continuous link
with other nearby historical sites,
and be relatively maintenance
free. The consultation,
undertaken with the Baltimore
Center for Urban Archeology, also
advised the City of Baltimore how
history could be integrated into a
new community development.
. Place making: Designing and Planning
Physical Spaces - Communities can create
distinctive places centered on their public
art. Partners' Placemaking service helps
communities design and landscape a
distinctive place that enhances their
identity. Work is conducted through a
charette composed of architects,
designers, historians, and planners.
Members of the charette identify key
themes to be highlighted and invite local
artists and designers to work with them to
design the new civic space.
. City Gateway Assessment - Many
communities have a less than adequate
city gateway. Partners can organize a
nationally prominent team of consultants
to design a thematic forum exploring a
quality entry for your community.
"Thank you for all that Partners has
done to assist Chattanooga. You have
been at the heart of our major civics
initiatives which had lasting results."
- Deaderlck C. Montague
President,
Lyndhurst Foundation
BRANDING AND MARKETING SERVICES - Partners
can develop and coordinate a marketing
campaign or public relations strategy to effectively
serve the promotional needs of a single project or
an entire city. This can include such services as
local and national multimedia campaigns, and the
design and production of brochures, posters, and
other promotional materials.
. Partners conducted a charette in Brea,
California at the request of the city
manager. The task was to create public
involvement in a 23-acre downtown area
under urban renewal. Partners, in
conjunction with commercial firms,
developed a process whereby the citizens
would have a weekend to express their
views. Developers were also invited to
participate. The participation of local
citizens ensured that the project had
widespread neighborhood support and
incorporated local concerns.
. Partners was retained by the City of
Fontana, a rapidly growing community in
San Bernardino County, California, to
engage its new citizens and old-time
residents in designing a new civic center.
The public considered such questions as:
What should it include? What could
become the new heart of Fontana?
Citizens agreed it should serve as a
neutral gathering place for all citizens and
project an image of a caring government.
The civic center project engaged some
500 citizens, with Partners providing
training for community facilitators.
8 Community Teclmical Assistance Program
Partners around
the world: where
Partners has
worked
CIties
Alabama
Birmingham
Mobile
Arizona
Phoenix
Scottsdale
Tucson
Arkansas
Fayetteville
Helena
Little Rock
Northwest Arkansas
Coalition
Pine Bluff
California
Brea
Carlsbad
Chula Vista
Escondida
Fontana
Glendale
Hayward
Los Angeles
Mendocino
Oakland
Pasadena
Riverside
Sacramento
San Diego
San Francisco
San Jose
Santa Barbara
Stockton
Ventura
Walnut Creek
Woodlake
Colorado
Colorado Springs
Denver
Pueblo
Steamboat Springs
Connecticut
Danbury
Hartford
New Britai n
Delaware
Wilmington
DC ------1
Rorlda
Clearwater
Ft. Walton Beach
Gainesville
Jacksonville
Miami
Orlando
Pensacola
St. Petersburg
Sarasota
Tampa
Georgia
Atlanta
Macon
Savannah
HawaII
Honolulu
illinois
Chicago
Indiana
Bloomington
Columbus
East Chicago
Elkhart
Fort Wayne
Gary
Greencastle
Indianapolis
JeffersolJville
Madisorf
Noblesville
Portland
Richmond
Terre Haute
Kansas
Kansas City
Kentucky
Ashland
Lexington
Louisville
Louisiana
New Orleans
Maine
Lewiston
Portland
Maryland
Annapolis
Baltimore
Columbia
Frederick
Rockville
Salisbury
Massachusetts
Boston
Fall river
Lowell
New Bedford
North Adams
Salem
Springfield
Michigan
Battle Creek
Cooper Harbor
East Lansing
Flint
Grand Rapids
Jackson
Marquette
Saginaw
Traverse City
Minnesota
Minneapolis
St. Paul
Mississippi
Friar's Point
Missouri
Kansas City
St. Louis
New Jersey
Camden
Newark
Paterson
Princeton
Trenton
Weehawken
New Mexico
Albuquerque
Hobbs
Las Cruces
Santa Fe
New York
Albany
Buffalo
Newbury
New York City
Rochester
Suffern
North Carolina
Asheville
Chapel Hill
Charlotte
Fayetteville
Greensboro
High Point
Wilson
Winston-Salem
Ohio
Cleveland
Cincinnati
Columbus
Dayton
Oxford
Springfield
Toledo
Oklahoma
Oklahoma City
Tulsa
Oregon
Eugene
Portland
Pennsylvania
Easton
Philadelphia
Pittsburgh
Scranton
Wi I kes-Barre
Puerto Rico
Manate
San Juan
Rhode Island
Providence
South Carolina
Charleston
Myrtle Beach
Tennessee
Chattanooga
Knoxville
Memphis
Texas
Dallas
Fort Worth
Galveston
Houston
San Antonio
Utah
East Valley
Salt Lake City
Vermont
Burlington
Virginia
Alexandria
Fairfax City
Hampton
14 Community Technical Assistance Program
Newport News
Norfolk
Reston
Richmond
Roanoke
Washington
Seattle
Tacoma
West Virginia
Huntington
Shepardstown
Wisconsin
Milwaukee
Wyoming
Cheyenne
Jackson Hole
Counties and Regions
Maricopa County, AZ
Contra Costa County, CA
Napa Valley, CA
Orange County, CA
San Bernardino County, CA
Dade County, FL
Orange County, FL
Pinellas County, FL
Walton County, FL
Dekalb County, GA
Fulton County, GA
Cook County, IL
Marion County, IN
Kansas City, KS
Jefferson County, KY
Pike County, KY
Howard County, MD
Pr' 'sCountx~~D
D .unty, NM \. '\
.. States
AriZona
Arkansas
California
Florida
Illinois
Indiana
Iowa
Kentucky
Maine
Maryland
Massach usetts
Minnesota
New Jersey
New Mexico
North Carolina
South Carolina
Tennessee
Virginia
West Virginia
Wyoming
Europe
United Kingdom
Birmingham
Bristol
Durham
Halifax
Leeds
Liverpool
London
Manchester
France
Bordeaux
Lille
Lyon
Germany
Dortmund
Bremen
Italy
Bologna
Sorrento
Turino
Poland
Krakow
Warsaw
Switzerland
Geneva
Spain
Seville
Sweden
Helsingborg
Australia
Adelaide
Brisbane
Doncaster & Templestowe
Knox
Melbourne
Newcastle
Perth
Townsville
Sydney
Wineroo
State of Queensland
Asia
Taipei, Taiwan
Peoples Republic of China
Singapore
Djakarta, Indonesia
Katmandu Valley, Nepal
The Americas
Canada
Calgary
Edmonton
Montreal
Sault Ste. Marie
Toronto
Vancouver
Winnipeg
St. Lucia
Dominica
Bonaire
British Virgin Islands
Caracas, Venezuela
St. Eustatius
Rio de Janeiro, Brazil
Sao Paulo, Brazil
Africa
Durban, South Africa
Capetown, South Africa
Johannesburg, South Africa
UEach of us try in our
way to make cities
livable. Partners has
been an excellent ve-
hicle by which we and
other American cities
can communicate good
ideas and a positive
progressive image... The
future of any city is in its
amenities, its quality of
life. Partners...not only
helps get you started, it
helps you find that
future. "
- William H. Hudnut
Mayor,
City of Indianapolis
Community Technical Assistance Program 15
list of fees
JUMP START PROGRAMS
Strategic Planning - 11/2 day Workshop.................................................................$ 9,500 + travel
Consu Iting on M un ici pa I Strategies....... ........... ....................... ................. ............. ..$10 ,000/ 12 months
Executive Consu Iti ng Service................................................................................... $ 2,500
Speech Service and Brainstorming Sessions............................................:............$ 1,200 - $3,000/day
NEW PROGRAMS
Leadersh i p & Vision i ng Tra i n ing.... ................................................. ......................... Upon Negotiation
Livability Consu Iti ng for Smaller Communities..................... .................................. Upon Negotiation
Culture Builds Communities: Putting Culture to Work for
Economic & Commu nity Development... ...... ........... ...................... ........... ........... Upon Negotiation
A Community Checkup: A Comprehensive Strategic Review
of Your Comm unity.......... ........................................ .............................................. Upon Negotiation
Charettes on Community Development.................................................................. From $25,000, + expenses
New Idea Corps: Implementing Best Practices in Your Community
Design/Development Charette
Placemaking: Designing & Planning Physical Spaces
City Gateway Assessment
Branding & Marketing Services....... .............. ..... ............................. ................... ..... From $25,000, + expenses
INFORMATION & NETWORKING SERVICES
Meeting & Conference Management
In itia I Pia n n i ng Services.............................................................................. From $25,000
Other Services............................................................................................. Upon Negotiation
Public Speech Services.... ..................... ...................... ............................................ ,$3,000 + expenses
National and International Study Tours......... ...................... ........................... ........ Upon Negotiation
Resea rch Services................................................................................................... .Based on needs
contact
information
Yes, I would like to make my community more livable!
To request Partners' services for your community, please contact us:
Partners for Livable Communities
1429 21st Street, NW
Washington, DC 20036
www.livable.com
Phone: (202) 887-5990 x. 21
Fax: (202) 466-4845
E-mail: bmcnulty@livable.com
16 Community Technical Assistance Program
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NORTH STAR~~
DESTINATION STRATEGIES ~
Problem: An unbiased viewpoint. Forward thinking communities understand the value of a
consistent and powerful brand. However, it is impossible for a community to brand itself from
within. Inherently, each member of the community is a stakeholder and therefore holds a bias.
Bringing in a consultant from outside the area is difficult because there may be
talented local people within the community that have marketing experience.
Insight: There are plenty of ad agencies. There are several research companies that specialize in
tourism or economic development. And there are a few consulting companies that specialize
in brand marketing. But no one company provides complete branding solutions - research,
strategy and creative - specifically for communities.
Strategy: Become the leader in the category of community branding by combining research,
strategy and creative within one company wholly dedicated to growing community brands.
Results: More communities have turned to North Star to provide complete branding solutions
than any other company in America.
Anniston, Alabama
Augusta, Georgia
Bay City, Michigan
Beaches of South Walton, Florida
Black Hills, South Dakota
Blue Ridge Mtns., North Carolina
Cape Girardeau, Missouri
Chandler, Arizona
Charleston, South Carolina
Columbus, Georgia
Conyers, Georgia
Dothan, Alabama
Douglasville, Georgia
Durham, North Carolina
Georgetown, Kentucky
Glasgow, Kentucky .
Glendale, Arizona
Grand Rivers, Kentucky
Grapevine, Texas
Gwinnett County, Georgia
Hattiesburg, Mississippi
Branding Communities through Research,
Strategy and Creatzve
Henry County, Georgia
Jackson, Mississippi
Lansing, Michigan
Lawrence County, Tennessee
Loudoun County, Virginia
McKinney, Texas
Mesquite, Texas
Mobile, Alabama
Pigeon Forge, Tennessee
PIano, Texas
Rome, Georgia
Santa Rosa, Florida
Seward, Alaska
Spartanburg, South Carolina
Springfield, Massachusetts
State Parks of Tennessee
Sumner County, Tennessee
Texarkana, Texas
Williamson County, Tennessee
Yarmouth, Massachusetts
CITY COUNCIL
city Of
CC9'" AGENDA BRIEFING
{l~X<l$
MEETING DATE:
ITEM#:
01/18/05
1
CITY MANAGER i
DEPARTMENT HEAD I
FINANCE REVIEW IN/A
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Executive Session - In accordance with Texas
Government Code Chapter 551, Subchapter D
EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551,
Subchapter D
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.072 -
Sec. 551.072 -
Sec. 551.074 -
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant
Environmental Conservation Organization ("ECO"), Montclair Parc
Home Owners Association and John Smith, Plaintiffs vs. David
Bagwell, David Bagwell Company, Broughton Limited Partnership,
Defendants vs. Mario Sincola & Sons Excavating, Inc., Gonzalez &
Schneeberg, Engineers & Surveyors, Inc., City of Colleyville, The
Lawn Firm, Inc., Fred Monks, Sr., Thomas Monks, and
Cunningham Commercial Enterprises, Inc., Third Party Defendants
Pending Litigation - Helen Boyce
Brian K. Meroney vs. City of Colleyville
Legal - Potential Litigation - Pecan Village Partners
Property Acquisition
Proposed Sale of Property - 5500 Colleyville Boulevard
Personnel - City Attorney
CITY COUNCIL
CH)' Of
CC0'" AGENDA BRIEFING
.,.("~,,$
MEETING DATE:
ITEM#:
01/18/05
2
CITY MANAGER i
DEPARTMENT HEAD
FINANCE REVIEW
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: CORRESPONDENCE, MISCELLANEOUS
REPORTS OF MEETINGS ATTENDED BY THE
COUNCIL AND CITY OFFICIALS AND
ANNOUNCEMENTS, PROCLAMATIONS OR
PRESENT A TIONS
PRESENTATION - In recognition of receiving the Texas Recreation and Park Society
(TRAPS) "Excellence in Programming Award" - Craig Dishman,
Recreation Supervisor and Lisa Adan, Recreation Specialist
MINUTES OF THE
CITY COUNCIL MEETING
JANUARY 4, 2005
The regular meeting of the Colleyville City Council was called to order by Mayor Hocutt
on January 4, 2005, at 5: 17 p.m.
ROLL CALL:
Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Tom
Hart and Mayor Pro Tem Ayers were present. Mayor Joe Hocutt,
City Manager Bill Lindley, Community Development Manager Barry
LeBaron, Police Chief Tommy Ingram, Economic Development
Manager Scott Welmaker, Financial Analyst Kacey Bess and City
Secretary Cynthia Singleton were also present.
PC-1. Update of Economic Development Initiatives
Economic Development Manager Scott Welmaker provided an overview of the
Economic Development Initiatives and answered questions of the Council.
Council requested that economic development brochures and spread sheets be
provided to Council.
Discussion ensued regarding incentive packages for a redevelopment program for
existing businesses and the economic impact on existing businesses during the SH26
redevelopment project.
Council requested that the economic development initiative report include a status
report of items and differentiate between new and old items.
PC-2. Discussion of selection process for City Attorney
Council determined that a Worksession would be held January 13, 2005, for the
purpose of discussing the interview process for law firms submitting a Request for
Proposal (RFP) for legal services, to review and discuss the RFP's, select law firms to
be interviewed and establish dates to conduct additional interviews of the law firms as
necessary.
The RFP's will be placed in Council's City mailbox January 13 by 2:30 p.m.
CITY COUNCIL MINUTES
JANUARY 4, 2005
It was determined that the January 18, 2005 Pre Council agenda will provide an
opportunity for Council to review and discuss the RFP's, select law firms to be
interviewed, conduct interviews and establish dates for future interviews, as necessary.
Council requested that City Manager Bill Lindley present an overview of the
administrative support provided by a City Attorney, during the January 13, 2005 Council
Worksession.
PC-3. Update and discussion of the Colleyville City Charter Review Committee
progress
Mr. Jim Moore, Colleyville Charter Review Committee Chairman, provided a progress
report of the Committee's work and answered questions of the Council. Mr. Moore
requested an extension of time to complete the committee's report.
PC-4. Budget Development for FY2006
Financial Analyst Kacey Bess provided an overview of the proposed budget
development process for the FY2006 budget and answered questions of the Council.
City Manager Bill Lindley outlined the history of the budget development process and
proposed a City Council Budget Worksession for March 2005, in which staff would
receive direction for the development of the FY2006 budget.
PC-5. Discussion of January 4, 2005, City Council regular agenda items
There was general discussion regarding the proposed zoning request and possible
modification to the request for agenda item 9.
Mayor Hocutt adjourned the meeting at 6:52 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Hocutt
on January 4, 2005, at 6:53 p.m.
ROLL CALL:
Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Tom
Hart and Mayor Pro Tem Jon Ayers were present. Mayor Joe
Hocutt, City Manager Bill Lindley, Community Development
Manager Barry LeBaron, Public Works Director Keith Fisher,
Financial Analyst Kacey Bess, Assistant to the City Manager
Stephen Seidel, Microcomputer Technician Chris Pena, City
Attorney Ross Foster and City Secretary Cynthia Singleton were
also present.
2
CITY COUNCIL MINUTES
JANUARY 4, 2005
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.071 -
Sec. 551.072 -
Sec. 551.072 -
Sec. 551.074 -
Consultation with Attorney on Legal Issues Raised by Public
Hearing or Action Items on the Agenda
Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant
Environmental Conservation Organization (UECO"), Montclair
Parc Home Owners Association and John Smith, Plaintiffs
vs. David Bagwell, David Bagwell Company, Broughton
Limited Partnership, Defendants vs. Mario Sincola & Sons
Excavating, Inc., Gonzalez & Schneeberg, Engineers &
Surveyors, Inc., City of Colleyville, The Lawn Firm, Inc., Fred
Monks, Sr., Thomas Monks, and Cunningham Commercial
Enterprises, Inc., Third Party Defendants
Pending Litigation - Helen Boyce
Brian K. Meroney vs. City of Colleyville
Legal - Potential Litigation - Pecan Village Partners
Property Acquisition
Proposed Sale of Property - 5500 Colleyville Boulevard
Personnel - City Attorney
Mayor Hocutt explained that the Executive Session had been called in accordance with
the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Property and Section 551.074, Personnel. He further explained that
there would be no decisions made or action taken during this time. The meeting was
recessed at 6:54 p.m. and reconvened at 7:30 p.m.
The invocation was given by Sister Theresa Khirallah of Good Shepherd Catholic
Community and City Attorney Ross Foster led the Pledge of Allegiance.
2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS
ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND
ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS
Mayor Hocutt recognized Kim Gill, Lorna McElaney and Kipp Whitman for their service
on the SH26 Advisory Committee.
Mayor Hocutt recognized Peter O'Brien, Chris Foy and Chuck Thomas for their service
on the Parks and Recreation Advisory Board.
3
CITY COUNCIL MINUTES
JANUARY 4,2005
CONSENT:
3. READING AND PUBLIC HEARING - Resolution R-05-2490 - Consent Items:
a. Approval of minutes of the regular City Council meeting of December 21,
2004
b. Approval of a request by Colleyville Presbyterian Church to extend the
time period to allow two portable buildings to remain on the property
located at 715 Cheek Sparger Road, Case G-04-034
Mayor Hocutt opened the public hearing and read Resolution R-05-2490 in its entirety.
Mr. Jim Moore, 1416 Glade Road, spoke in opposition to Item b and regarding the initial
time period approved for placement of the portable buildings.
Mr. Norm Cox, 4901 Behrens Road, representing Covenant Christian Academy,
provided an overview of the school's growth and need for the portable buildings.
There were no others present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Councilman Rich Hendler requested that his statement related to Item 9 of the minutes
be amended to: "Councilman Hendler stated that he would like to tour the City hike and
bike trails in northwest Colleyville".
Mayor Pro Tem Ayers moved to remove Item 3b from the Consent agenda to allow for
public notification and to place the item on the February 1, 2005 agenda.
Councilman Skinner seconded the motion.
Ayes: Council persons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
Mayor Pro Tem Ayers moved to approve Resolution R-05-2490, with the amendment to
remove Item 3b.
Councilman Skinner seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
4
CITY COUNCIL MINUTES
JANUARY 4,2005
PUBLIC HEARINGS:
4. SECOND READING AND PUBLIC HEARING - Ordinance 0-04-1498 -
Approval of a Zoning Change from AG to R40 on Block 1, Lots 1 and 2, Cooper
Addition located at 7300 John McCain Road, Case Z-04-039
Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-04-1498.
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Councilman Skinner moved to approve Ordinance 0-04-1498.
Councilman Hendler seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
5. SECOND READING AND PUBLIC HEARING - Ordinance 0-04-1499 -
Approval of a City-Developer Agreement with Broadland Limited Partnership for
Whittier Heights Additions
Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-04-1499.
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Councilman Dolan moved to approve Ordinance 0-04-1499.
Councilman Hendler seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
6. SECOND READING AND PUBLIC HEARING - Ordinance 0-04-1500 -
Approval of a City-Developer Agreement with Old Grove Limited Partnership for
Old Grove Additions
Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-04-1500.
5
CITY COUNCIL MINUTES
JANUARY 4,2005
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Councilman Dolan moved to approve Ordinance 0-04-1500.
Mayor Pro Tem Ayers seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
7. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1501- Approval of
a Zoning Change from R30 to R20 on Block 1, Lot 29R, Westcoat Place Addition
located at 6002 Westcoat Drive, Case Z-04-040
Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-05-1501.
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
8. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1502 - Approval
of a Zoning Change from AG to R40 and R20 on Abstract 331, Tract 2C of the
A.J. Caldwell Survey, located at 1209 Tinker Road, Case Z-04-041
Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-05-1502.
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
9. FIRST READING AND PUBLIC HEARING - Ordinance 0-05-1503 - Approval
of a Zoning Change from AG and R40 to PUD-R on 10.2 acres located at 909-
1009 Lavaca Trail, Case Z-04-035
Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-05-1503.
Ms. Lorraine Gohr, 809 West Lavaca Trail, spoke in opposition to the proposed
ordinance and regarding the rural atmosphere, estate properties and housing density.
Mr. Steve Martin, 813 Lavaca Trail, spoke in opposition to the proposed ordinance and
regarding the inconsistency of the proposed development with the neighborhood.
6
CITY COUNCIL MINUTES
JANUARY 4,2005
Mr. Marty Gohr, 809 West Lavaca, spoke in opposition to the proposed ordinance and
regarding the country lifestyle of the neighborhood and high density developments.
Mr. Jeff Zimmerman, 6403 Champion Way, spoke in opposition to the proposed
ordinance and regarding the density of the proposed development and the
inconsistency of the proposed development with the neighborhood.
Ms. Tammy Nordling, 715 West Lavaca Trail, spoke in opposition to the proposed
ordinance and regarding the density of the proposed development.
Mr. Andrew Mittag, 901 West Lavaca Trail, spoke in opposition to the proposed
ordinance and regarding the process for requesting a zoning change, high density
housing developments, open space, drainage and barrier fencing.
There were no others present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Mr. Mark Comis, 7420 Com is Drive, applicant, spoke regarding the density of the
proposed development and surrounding developments, urban and rural areas
coexisting, a new proposal for the development, drainage and the type of barrier to be
constructed around the development.
Discussion ensued regarding neighborhood development of estate type homes and
possible modifications of the proposed request for zoning.
Councilman Skinner asked the City Attorney to outline the process for returning the
zoning request to Planning and Zoning for review.
City Attorney Ross Foster stated that if the applicant is planning on changing the zoning
or he is requesting or making significant changes in the zoning proposal, the Planning
and Zoning Commission has to rule on those and make a recommendation to Council
before the Council can consider them. So, at this point, the applicant can make a
decision if he wants to withdraw the zoning request. If he doesn't want to withdraw the
zoning request, then the process is that the request goes to the next hearing and the
Council votes on it.
City Attorney Ross Foster stated that if the applicant wishes to withdraw this item, a
letter of withdrawal needs to be submitted to Council.
City Manager Bill Lindley requested that the applicant provide written notification by
January 10, 2005, if he desires to withdraw the zoning request and stated that the
neighbors will be notified of the public hearings related to the current request or a new
zoning request.
7
CITY COUNCIL MINUTES
JANUARY 4, 2005
10. READING AND PUBLIC HEARING - Resolution R-05-2491 - Approval of a
Waiver of perimeter street improvement requirements on Lot 1, Block 1, Luxmont
Estates, located at 6304 L.D. Lockett Road, Case P-05-002
Mayor Hocutt opened the public hearing and read Resolution R-05-2491 in its entirety.
Mr. Gary Friedman, 2300 Mulberry Court, applicant, provided a history of the
development of the property and the reason for requesting a waiver of the perimeter
street improvements.
There were no others present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Discussion ensued regarding the criteria for determining if the perimeter street
improvement requirements should be waived and the history of previous requests for
waivers.
Councilman Skinner moved to approve Resolution R-05-2491, reducing the fee amount
from $41,287.05 to $1,500.
Mayor Pro Tem Ayers seconded the motion with the caveat, "I don't believe any
precedent has been set with any of these, because I think we should judge all of them
on a case by case basis. I mean this one, sitting by itself, is a circumstance three
months before, this man was free and clear on these waivers, but by simply making a
technical mistake, what could have turned out to be a $40,000 plus mistake. I don't
mean to belittle it, but that is really what it boils down to. I just don't see punishing this
particular applicant because they didn't know the circumstances".
Discussion continued regarding the amount of the waiver and the allocation of funds
between streets and sidewalks.
Councilman Skinner called the question.
Council determined that the $1,500 would be appropriated proportionately to streets and
sidewalks.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
8
CITY COUNCIL MINUTES
JANUARY 4, 2005
11. READING AND PUBLIC HEARING - Resolution R-05-2492 - Approval to
Amend Resolution R-04-2444, which established the maximum permitted basic
cable rate and equipment and installation rates charged by Comcast Cable
Communications, Inc., formerly AT&T Broadband
Mayor Hocutt opened the public hearing and read Resolution R-05-2492 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Councilman Hendler moved to approve Resolution R-05-2492.
Councilman Skinner seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
12. READING AND PUBLIC HEARING - Resolution R-05-2493 - Approval to
authorize intervention before the Railroad Commission of Texas in Gas Utilities
Docket (GUD) No. 9530; authorize participation with other cities served by Atmos
Energy Corporation in administrative and court proceedings involving a gas cost
prudence review; designate a representative of the City to serve on a Steering
Committee; require reimbursement of reasonable legal and consultant expenses
Mayor Hocutt opened the public hearing and read Resolution R-05-2493 in its entirety.
Ms. Marilyn Ackmann, representing Amos Energy, 6000 Western Creek, Fort Worth,
Texas, was present to answer questions of the Council.
There were no others present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Councilman Skinner moved to approve Resolution R-05-2493.
Councilman Hart seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
9
CITY COUNCIL MINUTES
JANUARY 4,2005
13. READING AND PUBLIC HEARING - Resolution R-05-2494 - Approval to
suspend the proposal by Atmos Energy Corporation to implement interim Gas
Reliability Infrastructure Program (GRIP) rate adjustments; authorize participation
with other cities served by Atmos Energy Corporation, Mid-Tex Division, in a
review and inquiry into the proposed rate adjustments; authorize intervention in
administrative and court proceedings involving the proposed GRIP rate
adjustments; designate a representative of the City to serve on a Steering
Committee; require reimbursement of reasonable legal and consultant expenses
Mayor Hocutt opened the public hearing and read Resolution R-05-2494 in its entirety.
Ms. Marilyn Ackmann, representing Amos Energy, 6000 Western Creek, Fort Worth,
Texas, was present to answer questions of the Council.
There were no others present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Mayor Pro Tem Ayers moved to approve Resolution R-05-2494.
Councilman Skinner seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
14. READING AND PUBLIC HEARING - Resolution R-05-2495 - Approval to
Amend Resolution R-04-2474, ordering a bond election, adopted November 16,
2004 and amended on December 7, 2004, for the purpose of appointing a new
Alternate Presiding Judge
Mayor Hocutt opened the public hearing and read Resolution R-05-2495 in its entirety.
There was no one present wishing to speak concerning this item and Mayor Hocutt
closed the public hearing.
Mayor Pro Tem Ayers moved to approve Resolution R-05-2495.
Councilman Dolan seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the motion carried.
10
CITY COUNCIL MINUTES
JANUARY 4,2005
REPORTS:
15. COLLEYVILLE CITIZEN'S CHARTER REVIEW COMMITTEE MINUTES -
December 15, 2004
There was no action taken on this item.
CITIZEN COMMENTS:
16. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
ACTION/RESOLUTION:
17. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING
COUNCIL AGENDA ACTION FOR THE MEETING OF JANUARY 4, 2005 -
Reading and Public Hearing - Resolution R-05-2496
This resolution was not needed.
ADJOURNMENT:
18. ADJOURNMENT
There being no further business before the City Council, Councilman Hart moved to
adjourn.
Councilman Skinner seconded the motion.
Ayes: Councilpersons Skinner, Dolan, Hendler, Hart and Mayor Pro Tem Ayers
Nays: None
Mayor Hocutt declared the meeting adjourned at 8:57 p.m.
APPROVED THIS
AYES,
DAY OF
NAYS AND
2005, BY A VOTE OF
ABSTENTIONS.
Minutes taken and prepared by:
Cynthia Singleton, TRMC
City Secretary
11
city Of
~
CITY COUNCIL CC~~n@
I(,'X<.'\$
AGENDA BRIEFING
MEETING DATE:
ITEM#:
RESOLUTION # :
01/18/05
3b
R-05-2497
CITY MANAGER I
DEPARTMENT HEAD l
FINANCE REVIEW !
l/
Previous Action: None
DEPARTMENT: FIRE
SUBJECT: Approval to extend the Interlocal Agreement for FY
2005 with the City of Grapevine for fleet services for
Fire Department Vehicles - by Consent
Reading and Public Hearing
The City of Grapevine Fleet Services Department has provided maintenance for Fire
Department vehicles since 1999. The original agreement allows for an annual extension each
year, as long as it is beneficial to both Cities. The Interlocal Agreement includes the scope of
services and the formal agreement remains constant. There are no cost increases for FY
2005.
We continue to be pleased with the service provided by the City of Grapevine Fleet Services
Department and wish to extend this Cooperative Interlocal Agreement for FY 2005. We
continue to benefit from their excellent preventative maintenance program, as they provide
certified mechanics for specialty work regarding fire pumps and other related fire apparatus
maintenance.
The City Attorney reviewed and approved the Agreement in FY 2003. Since that time, the
Agreement has had no significant revisions. Only address and signatory changes have
occurred, as needed.
Financial Impact
Funding for vehicle repairs are provided in the operational budget.
Recommendation
Approval
Attachments
. Interlocal Agreement
STATE OF TEXAS 9
COUNTY OF TARRANT 9
INTERLOCAL AGREEMENT BETWEEN THE CITY OF GRAPEVINE AND THE
CITY OF COLLEYVILLE
FOR THE PROVISION OF SERVICES TO MAINTAIN
THE CITY OF COLLEYVILLE'S FLEET OF VEHICLES BY
THE CITY OF GRAPEVINE.
This Interlocal Agreement ("Agreement") for the provision of services to maintain
the City of Colleyville's fleet of vehicles by the City of Grapevine is made and entered
into by and between the City of Grapevine, Texas, a municipal corporation located in
Tarrant County, Texas (hereinafter referred to as "Grapevine") and the City of
Colleyville, a municipal corporation located in Tarrant County, Texas (hereinafter
referred to as "Colleyville"). This agreement shall be for a total period described below,
the fleet of vehicles shall be defined initially as vehicles belonging to the Colleyville Fire
Department.
WHEREAS, the City of Colleyville is interested in maintaining its vehicles at a
cost effective rate to provide municipal services to the Citizens of Colleyville; and
WHEREAS, the City of Grapevine has an award winning fleet services
department that is capable of providing fleet maintenance services at a cost effective
rate; and
WHEREAS, Colleyville has requested Grapevine make service available for the
fire vehicles and apparatus owned by the City of Colleyville; and
WHEREAS, Colleyville shall provide funding for this maintenance service as
provided herein; and
WHEREAS, it is mutually advantageous to both parties to enter into this
agreement; and
WHEREAS, Texas Government Code, Chapter 791 (the "Act"), provides
authorization for political subdivisions to contract with one another for the performance
for governmental functions and services under the terms of the Act:
WITNESSETH
NOW, THEREFORE, for and in consideration of the mutual covenants, terms
and conditions set forth herein, and the mutual benefits to each party, the receipt and
sufficiency of which are hereby acknowledged, Colleyville and Grapevine hereby
contract, covenant, warrant and agree as follows:
ADOPTION OF PREAMBLE
All of the matters stated in the preamble of the Agreement are true and correct
and are hereby incorporated into the body of the Agreement as though fully set forth in
their entirety herein.
II
OBLIGATIONS OF THE PARTIES
1. Colleyville shall provide funding per Attachment A to Grapevine to receive in the
maintenance and related services outlined in Attachment A. Such funding shall be paid
within thirty (30) days of receipt of invoice. Such payments shall be made payable to
2
the City of Grapevine and sent to the attention of Fleet Services, City of Grapevine501
Shady Brook Drive., Grapevine, Texas 76051.
2. Grapevine agrees to invoice Colleyville on a monthly basis for fleet maintenance
services provided to the City of Colleyville and send those invoices to the attention of
the Fire Department, City of Colleyville, 1900 Hall-Johnson, Colleyville, Texas 76034.
3. The term of this Agreement shall be for a period of approximately twelve (12)
months from the date of execution, and shall be able to be extended and or expanded
for a period agreed upon by both City Councils, and shall not create any expectancy or
claim of entitlement to fleet maintenance service beyond the completion of the period
without further action by both councils.
III
INDEMNIFICATION AND HOLD HARMLESS
1 . Colleyville agrees to indemnify and hold Grapevine harmless from any
claim by a third party for damages arising from or resulting from the use or operation of
Colleyville motor vehicles through provision of fire protection services by Colleyville to
the extent of Colleyville's liability under the Texas Tort Claims Act; provided, however,
nothing herein shall require Colleyville to indemnify and hold harmless Grapevine for
acts for which Colleyville has no liability under Texas Law.
2. Colleyville shall maintain motor vehicle liability insurance in an amount sufficient
to fulfill its obligation herein.
3
IV.
NOTICES
Any notice required to be given under this Agreement shall be deemed to have
been adequately given if deposited in the United States mail in an envelope with
sufficient postage and properly addressed to the other party as follows:
TO GRAPEVINE:
City of Grapevine
P.O. Box 95104
Grapevine, Texas 76099
Attention: City Manager
TO COLLEYVILLE:
City of Colleyville
100 Main Street
Colleyville, Texas 76034
Attention: Mayor
A change of address may be made by either party upon the giving of ten (10)
days prior written notice.
v.
MISCELLANEOUS PROVISIONS
1. This Agreement shall be binding upon and insure to the benefit of the
parties hereto and their respective successors and assigns.
2. This Agreement constitutes the sole and only agreement of the parties
hereto and supersedes any prior understandings or written or oral agreements between
the parties respecting the subject matter hereof.
3. No amendment, modification or alteration of the terms hereof shall be
binding unless the same be in writing, dated subsequent to the date hereof and duly
executed by the parties.
4
4. This Agreement may be executed concurrently in one or more
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same instrument.
5. If, in case anyone or more of the provisions contained in the Agreement shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision hereof and this
Agreement shall be construed as if such invalid, illegal or unenforceable provision had
never been contained herein.
6. The obligations and undertakings of each of the parties to this Agreement
are and shall be performable in Tarrant County, Texas.
7. Each party hereto warrants that it has received authority from its
governing body to enter into this Agreement.
8. The Fleet Services Management Details document Attachment "A" is
hereby made a part of this Interlocal agreement.
9. The parties hereto acknowledge that its obligations hereunder are payable
from current revenues.
EXECUTED this the
CITY OF GRAPEVINE, TEXAS
day of ,2005.
CITY OF COLLEYVILLE, TEXAS
Roger Nelson, City Manager
ATTEST:
Joe Hocutt, Mayor
ATTEST:
Linda Huff, City Secretary
Cynthia Singleton, TRMC, City Secretary
5
APPROVED AS TO FORM:
City Attorney
City of Grapevine, Texas
STATE OF TEXAS S
COUNTY OF TARRANT S
This instrument was acknowledged before me on the _day of ,2005,
by Mr. Roger Nelson, City Manager, City of Grapevine, for the purposes and
consideration therein expressed.
Notary Public in and for the State of Texas
STATE OF TEXAS S
COUNTY OF TARRANT S
This instrument was acknowledged before me on the _ day of , 2005,
by Joe Hocutt, Mayor, City of Colleyville, for the purposes and consideration therein
expressed.
Notary Public in and for the State of Texas
6
ATTACHMENT "A"
INTERLOCAL AGREEMENT
BETWEEN
CITY OF GRAPEVINE
AND
CITY OF COLLEYVILE
TABLE OF CONTENTS
OVERVIEW
A. Purpose
B. Fleet Management Program Description
1
1
2
II. DEFINITION OF FLEET MANAGEMENT SERVICES
A. Scope of Services Available
Maintenance, repair, and safety services
Financial and information services
B. Vehicle Maintenance Division Facilities
C. Hours of Operation and Key Phone Numbers
D. Services Specifically Not Included
E. Level and Quality of Service
2
2
2
2
3
3
4
4
III. CHARGES FOR SERVICES AND BILLING
A. Charges for Services
B. Billing Procedures and Reimbursements
C. Service Warranty
5
5
6
6
IV. ADMINISTRATION
A. Fleet Coordinators
B. Procedures
C. Change Orders
D. Problem Resolution and Dispute Process
E. Assignment and Delegation
F. Term
6
6
6
7
7
7
7
V. RESPONSIBILITIES OF THE CITY OF COLLEYVILLE
A. Submission of Vehicle Mileage Reports
B. Reporting of Vehicle Malfunction
C. Processing of Payments
D. Operator Training
E. Vehicle Abuse
F. Compliance with PM Schedules
7
7
7
7
7
7
7
APPENDICES
11/04/04
I. OVERVIEW:
A. PURPOSE
The City of Grapevine possesses responsibility for the provision of Municipal services in
the City of Grapevine. It is necessary to utilize a variety of specialized vehicles and
transportation options suitable to the performance of these functions.
Thus, high profile emergency vehicles should be:
1) Properly specified within program needs for fleet standardization;
2) Acquired economically;
3) Tailored to specific needs with sophisticated and specialized equipment to fit
their requirements;
4) Maintained for top performance and safety at an appropriate level and quality of
Preventive Maintenance Service;
5) Repaired competently for prompt release to various officials;
Transportation represents a substantial cost element to the City's Departments and a
comprehensive program is required to support this need. The efficient and effective
operation of these vehicles bears an important relationship to the quality of service to the
public and the safety of employees responsible for the delivery of services.
Thus, it is necessary to engage the services and expertise of the City's Fleet Services
Division to provide those support services critical to the delivery of all related services
identified above.
This Interlocal Agreement represents the understanding of the parties concerning the
provision of a comprehensive fleet management program for the City of Colleyville.
B. FLEET MANAGEMENT PROGRAM DESCRIPTION
This Interlocal agreement details agreements made between the City of Grapevine and the
City of Colleyville regarding the provision of Fleet Services for the period defined in section
4.F of this attachment. The Fleet Services described shall be performed on Fire
Department vehicles initially. The Fleet Services Division presently performs these
services to all City of Grapevine departments on a Charge-Back basis. Charges are based
on actual costs of operation and are available to the customer at a specified price. These
rates and charges are listed in Appendix A.
II. DEFINITION OF MUNICIPAL FLEET SERVICES
A. SCOPE OF SERVICES AVAILABLE
The City of Grapevine is committed to providing the full range of Fleet Management
Services needed in today's Municipal environment. The Fleet Services Division is
committed to serving the needs of the City and continually stays abreast of new
developments in Fleet Management through training.
Fleet management services available to the City's Departments are as follows:
Maintenance, Repair and Safety Services
A.1. Preventive Maintenance Services at recommended intervals for all vehicles.
A.2. All unscheduled repairs.
A.3. On demand, safety checks.
A.4. Contract maintenance services managed by Fleet Services.
Financial and Information Services
B.1. Monthly billing report.
B.2. Annual utilization report.
B. FLEET SERVICES DIVISION FACILITIES
The City of Grapevine Fleet Services Division operates one facility at the Service Center
located at 501 Shadybrook Drive, Grapevine Texas.
C. HOURS OF OPERATION AND KEY PHONE NUMBERS
Hours of operation are as follows:
Administration: 8:00 A.M. to 5:00 P.M., Monday through Friday.
Closed for lunch - 11 :00 to 12:00.
Shop: 6:00 A.M. to 5:00 P.M., Monday through Friday
Closed for lunch - 11 :30 to 12:30 P.M.
Holidays:
The City of Grapevine celebrates eight (8) Holidays per year, (Thanksgiving Day, the day
after Thanksgiving, Christmas Eve, Christmas day, New Years day, Memorialday,
Independence day, Labor day 1 st Monday of September).
Other Necessary Response:
In addition, flexible schedules for maintenance personnel are maintained in order to meet
other priority needs of the City of Colleyville. A staff of personnel is dedicated to Municipal
Vehicles Fleet Management. Almost any priority need, can be met on an immediate
response basis within annual budgetary allocations. The City of Grapevine has a
Technician on call 24 Hours a day, 365 Days per year for emergency call-out.
Phone numbers for specific services are as follows:
SHOP NUMBERS
(817) 410-3342
OTHER IMPORTANT NUMBERS
City Fleet Management
Billing Information
On-call Technician
On-call Technician
(817) 410-3340
(817) 410-3340
(817) 781-5700 (cell)
(817) 781-3900 (Cell)
D. SERVICES SPECIFICALLY NOT INCLUDED
Normally, the level and extent of service is dependent upon ownership type and class of
vehicle. Thus, services provided are determined by each class of vehicle. Where services
are not provided for the class of vehicle, they are usually available from Fleet Services on
a direct charge basis. Some services, such as, two-way radio maintenance and repair, are
available from other vendors through the City of Grapevine.
E. LEVEL AND QUALITY OF SERVICE
1. Preventive Maintenance Servicinq, and Safety Checks.
1.A. Reservations. When vehicles recieve P.M. service, removable tape stickers are
placed in the vehicles as a reminder. Letters are also sent as notification for all
vehicles for Safety Checks and P.M.'s. The vehicle operator brings the vehicle to
the Equipment Management Service Center and has Fleet Services open a work
order, or speaks directly to our Shop Foreman to discuss vehicle problems and the
expected date of Services. These Fleet Service employees communicate regularly
with the departmental representatives on each vehicle. In addition, our Manager is
accessible and responsible for all fleet management and repair services.
1.B. Time Promised. The turn around time for Preventive Maintenance servicing, and
safety checks is one day or less. "A" level P.M.'s are done as the driver waits unless
the driver has additional service needs that will extend the service time.
In addition, other unreported deficiencies may be observed by the inspector which
may affect safety, or could cause damage to the equipment. These are corrected
prior to releasing the vehicle for service.
When the repair involves the securing of parts not stocked by either the City or by
private parts vendors in City of Grapevine, downtime can be several days.
2. Unscheduled Repairs.
2.A. Reservations and Work Order Services. The Shop Foreman will communicate
regularly with the departmental representatives on each vehicle. The vehicle
operator brings the vehicle to the Service Center Yard and has the senior
mechanic open a work order and to discuss the vehicle problems along with the
expected date of pick up. Safety checks are at the request of the vehicle
operator and are generally performed on demand.
2.B. Time Promised. Unscheduled repair service can be defined as the correction of
deficiencies reported by the vehicle operator that occur between Preventive
Maintenance services as prescribed by the manufacturer. Unscheduled repair
services will generally be limited to the correction of only those specific items
reported as being deficient by the operator and qualified service personnel.
Our turnaround time for unscheduled repairs has averaged two days or less
depending on parts availability
2.C. Quality of Service. Quality of service can be measured by comebacks. A
"comeback" can be defined as a closed work order on which a repair task was
performed on a vehicle for the second time within a defined comeback period,
generally within thirty days. There may be reasons for a repeat repair other than
poor labor quality or bad parts; but all comebacks are investigated to determine on
a case by case basis whether there is a problem with labor or parts or a commercial
garage. Comebacks have been monitored over the past year and the results have
been excellent with a rate of less than 1 % on in-house repairs.
2.D. Cleanliness. In order to reduce excessive labor times on repairs vehicles should be
kept clean and washed depending on the availability of time.
III. CHARGES FOR SERVICES AND BILLING
A. CHARGES FOR SERVICES
A direct charge for service method. These charges are billed monthly to City
Departments and Independent agencies.
(2A) Direct Charge for Service Method (also see Appendix A)
All direct costs are billed to users of municipal vehicles. Direct costs include the costs of
parts, labor, commercial work, etc. Overhead costs are built into these charges.
B. BILLING
Billing is done monthly using the Fleet Services Division in house computer system. Bills
are calculated and sent to the Finance Accounting Section for checking and distribution of
the correct accounts. Billing reports are also distributed to the Departments during the
month following the billing month.
C. SERVICE WARRANTY
All services provided by the Fleet Services Division shall be performed at a level equal to
prevailing industry standards. Work which is not completed to the satisfaction of the client
will be redone at no additional labor charges, within 180 days of original repair.
IV. ADMINISTRATION
A. FLEET SERVICES COORDINATORS.
Each division should assign a coordinator or contact person for the fleet. These persons
are to provide all directional decisions with regard to management of the fleet and be the
main point of contact for the Fleet Services Division. Other duties may be delegated, such
as requests for smog inspections, service reminders, arrival of new vehicles, damage
report requests (accident reports) and communicating parts and repair delays from
Equipment Management.
The Fleet Services Division contact will be the Fleet Manager for new vehicle programs,
disposal of surplus vehicles and all policy matters. The Shop Foreman will back up the
Fleet Manager and manage the day to day servicing of the fleet.
B. PROCEDURES.
A handout of procedures for Fleet Management is detailed in the Fleet management
Detail document attached.
C. CHANGE ORDERS
A request for change order memo should be developed by the requesting agency for any
changes to this Interlocal Agreement. The change order should detail the requested
change, the reason for the change, and its financial impact.
D. PROBLEM RESOLUTION AND DISPUTE PROCESS
If at anytime, a disagreement or problem should arise concerning the operation of this
agreement, the parties agree that resolution be resolved at the Division level within the
division with the dispute and the Grapevine Fleet Services Division Manager. If the
appropriate people are unable to resolve the problem within 30 days, the matter should
then go to the Director of Public Works.
E. ASSIGNMENT AND DELEGATION
Neither party shall assign, sublet, or transfer any interest in or duty under this agreement
without the written consent of the other, and no assignment shall be of any force or effect
whatsoever unless and until the other party shall have so consented in writing.
F. TERM
This agreement shall become effective on the day it is approved, and shall extend 365
days. Each fiscal year the Interlocal agreement shall be reviewed by each party for
renewal unless terminated by either party pursuant to the provisions of this agreement.
V. RESPONSIBILITIES OF THE CITY OF COLLEYVILLE
A. SUBMIT VEHICLE MILEAGE REPORTS
The City of Colleyville shall submit every 7 days a vehicle mileage report to the Fleet
Services Division office.
B. REPORT VEHICLE MALFUNCTIONS PROMPTLY
The City of Colleyville shall report vehicle malfunctions and other needed repairs to the City
of Grapevine Fleet Services as soon as practical following notice of such condition.
C. PROCESS PAYMENTS
The City of Colleyville shall promptly process journal vouchers for payment of the
preceding months services.
D. OPERATOR TRAINING
The City of Colleyville shall review departmental programs for operator training so that
Fleet Services may contribute their expertise and suggestions for developing Operator
Training Programs for employees of the department.
E. COMPLIANCE WITH PM SCHEDULING
The City of Colleyville shall comply with all Preventive Maintenance (P.M.) scheduling
requested by the City of Grapevine Fleet Services Division. The compliance of the P.M.
scheduling is important to insure the reduction of downtime for vehicles.
Appendix A - Charges for Services
11/04/04
APPENDIX A
SCHEDULED REPAIR LABOR RATES (P.M.'S)
Labor Rate:
Times-to-complete:
P.M. Parts:
Fluids:
Misc. Shop Supplies:
Data management:
$55.50 per hour
Based on actual Grapevine shop work
order histories
Cost + 12%
Cost + 12%
$1.00
$3.00 per work order
VEHICLE PICK UP AND DELIVERY FEES
.
IF Colleyville delivers and picks up:
IF Grapevine picks up or delivers using
a Grapevine employee:
IF Grapevine picks up using a truck!
trailer:
I F Grapevine delivers using a truck!
trailer:
No Charge
$10.00 each way
.
.
$65.00
$65.00
UNSCHEDULED REPAIR LABOR RATES
· Shop Standard Labor Rate: $ 55.50 per Hour
· Shop Overtime Rate: $ 83.25 per Hour
· Field Standard Labor Rate: $ 61.05 per Hour
· Field Overtime Labor Rate: $ 91.60 per Hour
· Times-to-complete: Actual Grapevine shop times.
· Labor Warranty: 180 Days
· Overtime rates apply as follows:
Hours worked outside normal business hours
Hours worked over 40-hour week
Hours worked over 1 O-hour day
Holidays
PARTS AND COMPONENTS MARKUPS
.
Grapevine sourcesl provides parts.
All price discounts, warranties, etc.,
are directly passed through to Colleyville.
Cost + 12% sourcing fee
.
OUTSOURCED INSPECTION, REPAIR, AND COMPLIANCE MARKUPS
. IF Colleyville manages outsourced activities: NO CHARGE
. IF Grapevine manages outsourced activities: Cost + 10% management fee
($25/min. $250/max.).
. All price discounts, warranties, etc. are directly passed through to Colleyville.
OTHER MARKUPS AND FEES
.
Acquisition of vehicles & equipment:
Disposal of vehicles & equipment:
Source rental vehicles & equipment:
$100.00 each vehicle
$100.00 each vehicle
Cost + 10% sourcing fee
($25 min. $250 maximum fee)
Cost + 10% management fee
($25 min. $250 maximum fee).
Cost + 10%
$25.00 per report
$3.00 per work order
.
.
.
Roadside breakdown management fees:
(Towing)
Replace lost or stolen vehicle keys
Customized management reports
Data Management
.
.
.
PAYMENT TERMS AND CONDITIONS
.
Billing period:
Standard terms:
30 days
Net 30 days
.
CITY COUNCIL
cc0", AGENDA BRIEFING
IC'X:l$
MEETING DATE:
ITEM#:
RESOLUTION # :
01/18/05
3c
R-05-2497
CITY MANAGER
DEPARTMENT HEAD I
FINANCE REVIEW I
Previous Action: None
DEPARTMENT: COMMUNITY DEVELOPMENT
SUBJECT: Approval of setting a date for a public hearing to
consider a request by Bear Valley Community
Church to extend the time period to allow an existing
portable building to remain on the property located
at 7900 Precinct Line Road, Case G-05-001 - by
Consent
Reading and Public Hearing
Pastor Lee Johnson, has submitted a request to allow an existing portable building to
remain on the church property located at 7900 Precinct Line Road. The existing
portable building was placed on the property with the approval of Resolution R-02-1990
on July 16, 2002. The initial time period has expired and the church is requesting the
time period be extended. Attached is a letter from Pastor Lee Johnson, which provides
an explanation of the request.
Approval of Resolution R-05-2497 will set the date of February 1, 2005 for a public
hearing to allow citizen comment on the request for an extension of the time period for
this portable building to remain on the property. Notices of the February 1, 2005 public
hearing will be mailed to all adjacent property owners having property within 300 feet of
the applicant's property.
Attachments
· Location map
· Letter from applicant
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December 9, 2004
Barry LeBaron, Development Director
Ci ty of Colleyville
100 Main Street
Colleyville, TX 76034
Dear Barry,
The city permit for our modular facility is nearing expiration, and we would like to
request an extension.
Here is an update on our new building development (to replace the modular building):
We have just completed our fund-raising effort and received nearly $1 million
in pledges and gifts toward our next building.
So with the completion of the fund-raising, our next steps will be for the
architect to complete the architectural plans, and then begin the bidding process for
construction.
Thank you for your help in this matter!
Sincerely,
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Pastor Lee Johnson
7i)()() Prl'l'illl'l Line Hoad .:. Collt': viIII'. T""as 7()(n.~ .:. Ig] 7) ,IBS-<jI) I 0
RESOLUTION R-05-2497
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR
COUNCIL MEETING JANUARY 18, 2005
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by Council action under Consent
Items as follows are hereby adopted:
a.
Approval of minutes of the regular City Council meeting of January 4,
2005
b.
Approval to extend the I nterlocal Agreement for FY2005 with the City of
Grapevine for fleet services for Fire Department vehicles
c.
Approval of setting a date for a public hearing to consider a request by
Bear Valley Community Church to extend the time period to allow an
existing portable building to remain on the property located at 7900
Precinct Line Road, Case G-05-001
AND IT IS SO RESOLVED.
DAY OF
NAYS AND
2005, BY A
ABSTENTIONS.
APPROVED ON THIS THE
VOTE OF AYES,
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
CITY COUNCIL
cc@m", AGENDA BRIEFING
1(.'.':,,$
MEETING DATE: 01/18/05 CITY MANAGER ! ~
ITEM#: 4 DEPARTMENT HEAD I {r)5L.
ORDINANCE # : 0-05-1504 FINANCE REVIEW ! N.A.
Previous Action: 01/04/05
DEPARTMENT: COMMUNITY DEVELOPMENT
SUBJECT: Approval of a Zoning Change from R30 to R20 on
Block 1, Lot 29R, Westcoat Place Addition located
at 6002 Westcoat Drive, Case Z-04-040
Second Reading and Public Hearing
First Reading and Public Hearing
Backqround
Michael Pisciottano is the owner of a 1.03 acre lot located on the west side of Westcoat Drive,
just north of L.D. Lockett Road. Mr. Pisciottano has submitted a request to change the zoning
on the property from R30 Single Family Residential to R20 Single Family Residential. The
applicant is seeking a zoning change in order to divide the property into two residential lots.
The property in question is a vacant platted lot. The lot is 300 feet wide and 150 feet deep. If
the property were zoned R20, the lot could be subdivided into two lots of 22,500 square feet
each. The R20 district requires a minimum lot size of 20,000 square feet, a minimum lot width
of 100 feet, and a minimum lot depth of 125 feet. A subdivision plat must be submitted in order
to divide the property. At the time of platting, any public utility improvements must be provided,
including improvements to the perimeter street.
The surrounding property is residential in nature. Properties to the north and west are zoned
R30 and are developed as single family residences. Property to the east, across Westcoat
Drive, is zoned R40 and is developed as a single family residence. The properties to the south
are zoned R40 and R20 and are developed as single family residences. The Master Plan
indicates that all the property in the area is anticipated to be developed for residential use in
the future.
The property in the general area of Westcoat Drive and L.D. Lockett Road is zoned for
residential use. Most of the property is zoned R40, and some specific areas are zoned R30,
R20 and R15. The lot sizes in the area vary greatly. The lot sizes on Westcoat Drive, across
from and adjacent to the property in question, range from 13,500 square feet to 21,400 square
feet in area. Some of the lots on L.D. Lockett Road are 45,000 square feet and 60,000 square
feet in area, with others significantly smaller. There is no apparent pattern of lot sizes in the
area.
Agenda Briefing
Ordinance 0-05-1504
Page 2 of 3
This property is located in Neighborhood 6 in The Colleyville Plan. A significant neighborhood
issue identified by the citizens during the preparation of the plan is to "preserve home prices
and rural feel, lot sizes going forward should be increased from 1/3 acre to 1/2 acre." If the
zoning change to R20 is approved, the property could be divided into two lots of 22,500 square
feet, or 1/2 acre, in size.
IMPACT ISSUES
1. Master Plan. This property is in Neighborhood 6, as identified in The Colleyville Plan. The
property is designated for future use as single family residential land uses. This request is
consistent with the goals and objectives of The Colleyville Plan.
2. Surrounding Properties. All of the surrounding properties are developed as single-family
residences, either within a subdivision or on acreage tracts.
3. Development Trends. Most of the property in the area is already developed with single
family residences, both within large subdivisions or on acreage tracts. The long-term trend
for this area is for single-family development, though few large tracts of land are available
for redevelopment.
4. Infrastructure. Water and sanitary sewer services are available along adjacent rights-of-
way. The developer is responsible for the extension of utilities to the lots if necessary.
5. Property Taxes. According to information available from the Tarrant Appraisal District, the
property is valued at $30,000. The estimated City property tax revenue for the property is
$104 annually. The future property tax revenue would depend upon the value of each
individual lot and the value of the house built on the lot.
6. Public Notification. Staff mailed notices to 16 adjacent property owners regarding this
request. Notice was published in the Fort Worth Star-Telegram as required by state law
and the Land Development Code. No correspondence has been received regarding this
request.
The Planning and Zoning Commission conducted a public hearing and considered this request
at the December 13, 2004 meeting. The Commission recommended approval by a unanimous
vote.
Recommendation
Approval
Attachments
· Location Map
· Zoning Exhibit
Agenda Briefing
Ordinance 0-05-1504
Page 3 of 3
· List of Property Owners Notified
· Ordinance 0-05-1504
Location Map
-20
Zoning Exhibit
BLOCK 1
WESCOAT PLACE ADDITION
Rec. in Vol. 388-1 72, Pg. 41
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LOT 21 R, BLOCK 1
WESCOAT PLACE ADDITION
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R20
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WESCOAT PLACE ADDITION
Rec. in Vol. 388-N, Pg. 26
List of Property Owners Notified
Z-04-040
John P. Bennett
6013 Bettinger Drive
Colleyville, TX 76034
Jay Hall
5917 Bettinger Drive
Colleyville, TX 76034
Jean Findley Taylor
5916 LD Lockett Road
Colleyville, TX 76034
Joseph & Nancy J Bromley
5909 Bettinger Drive
Colleyville TX 76034
Russell W. Walker
5909 Westcoat Drive
Colleyville, TX 76034
Notices dated November 19, 2004.
According to the last published tax rolls,
individuals who own property that is within 200
feet of the proposed request are listed above. I
certify that the parties listed above have been
notified of the proposed variance request as
required by the Texas Local Government Code
and the Collevville Land Develooment Code.
Jonathan & Carleen Stout
6101 Westcoat Drive
Colleyville, TX 76034
Marshall & Dianne Thrasher
5919 Bettinger Drive
Colleyville, TX 76034
Michael & Rosemary Pisciottano
3109 Manchester Court
Bedford, TX 76021
Harold D. Thomas
6009 Westcoat Drive
Colleyville, TX 76034
Walter & Bonnie Kidd
304 Azalea Drive
Grapevine, TX 76051
Garland R. Brock
6003 Westcoat Drive
Colleyville, TX 76034
Ann-Nita Pearl Hall
5905 Westcoat Drive
Colleyville, TX 76034
Robert S & Nancy L Jackson
4305 Eaton Court
Colleyville, TX 76034
Jack C & Vicki J Harnett
6362 Retta Mansfield Rd
Burleson, TX 76028
John F & Sherry Sullivan
5908 Westcoat Drive
Colleyville, TX 76034
Robert M & SAY oungreen
108 LD Lockett Road
Colleyville, TX 76034
G. Price & T Provenza
5817 Bettinger Drive
Colleyville, TX 76034
Amy Shelley
Planning & Zoning Assistant
ORDINANCE 0-05-1504
AN ORDINANCE AMENDING CHAPTER 3, LAND USE OF THE LAND
DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING
THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON LOT 29R,
BLOCK 1, WESTCOAT PLACE, FROM THE R30 SINGLE FAMILY RESIDENTIAL
DISTRICT TO THE R20 SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING
FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE;
AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, an application for a zoning change was filed by Michael Pisciottano on
November 12, 2004, under Case No. Z-04-040; and
WHEREAS, the City of Colleyville has complied with the notification requirements of
the Texas Local Government Code and the Colleyville Land
Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning amendment is
in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Sec. 4.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, by
changing the zoning of Lot 29R, Block 1, Westcoat Place from the
R30 Single Family Residential District to the R20 Single Family
Residential District, as shown on Zoning Map attached as Exhibit "A".
THAT any person, firm, or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT the Land Development Code of the City of Colleyville, Texas,
shall remain in full force and effect, except where amended by this
ordinance.
THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternative method of publication provided by law.
Ordinance 0-05-1504
Page 2 of 2
Sec. 5.
THAT this ordinance shall become effective immediately upon
publication.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2005.
day of
The second reading and public hearing being conducted on the
2005.
day of
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
EXHIBIT A - ZONING MAP
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BLOCK 1
WESCOAT PLACE ADDITION
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LOT 21R, BLOCK 1
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R40
LOT 10
LOT 30-C
BLOCK 1
WESCOAT PLACE
Rae. in Vol. 388-2
II
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BLOCK 1
WESCOAT PLACE ADDITION
Ree. in Vol. 388-N, Pg. 26
CITY COUNCIL
cc@n", AGENDA BRIEFING
{C'x"':;
MEETING DATE: 01/18105
ITEM # : 5
ORDINANCE #: I 0-05-1505
CITY MANAGER :
DEPARTMENT HEAD I ()'\ eL.
FINANCE REVIEW I N.A.
Previous Action: 01/04/05
DEPARTMENT: COMMUNITY DEVELOPMENT
SUBJECT: Approval of a Zoning Change from AG to R40 and
R20 on Abstract 331, Tract 2C of the A. J. Caldwell
Survey, located at 1209 Tinker Road, Case Z-04-
041
Second Reading and Public Hearing
First Reading and Public Hearing
Backqround
Dean DeCavitte is the developer of 3.67 acres located on the south side of Tinker Road, just
east of Emerald Drive. The property also has frontage on Hardage Lane. Mr. DeCavitte has
submitted a request to change the zoning on the property from the AG Agricultural district to
the R40 and R20 Single Family Residential districts. The applicant is seeking a zoning change
in order to construct new residences.
The property extends between Tinker Road and Hardage Lane. There is an existing house on
the property. The applicant submitted a zoning exhibit showing how the property is proposed
to be subdivided into five lots. A subdivision plat of the property will be reviewed by the
Planning and Zoning Commission and the City Council at a future meeting. The proposed
zoning change is separated into two parts.
. The portion of the property adjacent to Tinker Road is proposed to be rezoned to R40.
The zoning exhibit shows two lots of 49,377 and 45,124 square feet in size. The lots
exceed the requirements of the R40 district, which requires a minimum lot size of
40,000 square feet.
. The portion of the property adjacent to Hardage Lane is proposed to be rezoned to R20.
The zoning exhibit shows three lots of 20,000 square feet in size, with a depth of 150
feet. The properties on Hardage Lane are zoned R20, and are developed as single
family residences. The R20 district requires a minimum lot size of 20,000 square feet.
The surrounding property is residential in nature. Property to the north, across Tinker Road, is
zoned AG and is developed as single family residences. Properties to the west are zoned AG
and R20 and are developed as single family residences. Property to the east and south are
zoned R20 and are developed as single family residences. A copy of the zoning map for this
area is attached.
Agenda Briefing
Ordinance 0-05-1505
Page 2 of 3
The Colleyville Plan contains as a goal to "preserve the superior quality of Colleyville's
residential neighborhoods". This particular goal includes several objectives relative to this
zoning change request:
. Continue development of luxury residential areas while maintaining the "country feel"
along major collector streets
. Encourage redevelopment of older properties located along major collector streets into
estate settings
Tinker Road is classified as a Minor Collector street by the Master Thoroughfare Plan. The
proposed request appears to satisfy the objectives of this goal by maintaining estate style lots
on Tinker Road. The lots facing Hardage Lane will be similar in size to the existing lots on the
street.
This property is also located in Neighborhood 5, as identified in The Colleyville Plan. One of
the significant neighborhood issues identified by the citizens during the preparation of the plan
was to keep residential density low by maintaining 1.7 dwelling units per acre or lower. The
proposed development has a density of 1.3 dwelling units per acre.
IMPACT ISSUES
1. Master Plan. This property is in Neighborhood 5, as identified in The Colleyville Plan. The
property is designated for future use as single family residential land uses. This request is
consistent with the goals and objectives of The Colleyville Plan.
2. Surrounding Properties. All of the surrounding properties are developed as single-family
residences, either within a subdivision or on acreage tracts.
3. Deve/opment Trends. Most of the property in the area is already developed with single
family residences, both within large subdivisions or on acreage tracts. The long-term trend
for this area is for single-family development, though few large tracts of land are available
for redevelopment.
4. Infrastructure. Water and sanitary sewer services are available along adjacent rights-of-
way. The developer is responsible for the extension of utilities to the lots if necessary. The
developer is also responsible for street improvements at the time of platting and
construction.
5. Property Taxes. According to information available from the Tarrant Appraisal District, the
property is valued at $189,300. The estimated City property tax revenue for the property is
$658 annually. The future property tax revenue would depend upon the value of each
individual lot and the value of the house built on the lot.
Agenda Briefing
Ordinance 0-05-1505
Page 3 of 3
6. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation
provides estimates of expected traffic generation based on land use. Data has been
collected in the United States and Canada since the 1960's, primarily in suburban
locations. Single-family residences are expected to generate 9.57 trips per day, on
average. Based on this average, the five proposed new residences would add 48 vehicle
trips per day to the surrounding roadways. Tinker Road is classified as a Minor Collector
on the Master Thoroughfare Plan. There are no available traffic counts for this area.
7. Public Notification. Staff mailed notices to 23 adjacent property owners regarding this
request. Notice was published in the Fort Worth Star-Telegram as required by state law
and the Land Development Code. No correspondence has been received regarding this
request.
The Planning and Zoning Commission conducted a public hearing and considered this request
at the December 13, 2004 meeting. The Commission recommended approval by a unanimous
vote.
Recommendation
Approval
Attachments
· Location Map
· Zoning Exhibit
· List of Property Owners Notified
· Ordinance 0-05-1505
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List of Property Owners Notified
Z-04-041
Dale & Lynette Stowe
1304 Tinker Road
Colleyville, TX 76034
Stuart Jansa
1201 Tinker Road
Colleyville, TX 76034
Gregory & Susan B Scott
1109 Tinker Road
Colleyville, TX 76034
Robert W & Sandra L Brown
1200 Hardage Lane
Colleyville, TX 76034
Andrew S & Danna E Isley
1304 Hardage Lane
Colleyville, TX 76034
Martin & Judy Strittmatter
5601 Ponderosa St.
Colleyville, TX 76034
Richard & Patricia Dietz
1203 Hardage Lane
Colleyville, TX 76034
Notices dated November 19,2004.
According to the last published tax rolls,
individuals who own property that is within 200
feet of the proposed request are listed above. I
certify that the parties listed above have been
notified of the proposed variance request as
required by the Texas Local Government Code
and the Collevville Land Develooment Code.
Michael W & Nancy E Dotti
13 10 Tinker Road
Colleyville, TX 76034
Stuart C Cox
1308 Tinker Road
Colleyville, TX 76034
Annie Tinker
513 Leta Lane
Colleyville, TX 76034
Jerry & Leslie J Grieme
1308 Hardage Lane
Colleyville, TX 76034
Jeff & Sue Kralich
1309 Tinker Road
Colleyville, TX 76034
Michael J & Janet A Gabelmann
1301 Hardage Lane
Colleyville, TX 76034
Julius E & Billie Jo Morse
1207 Hardage Lane
Colleyville, TX 76034
Pleasant Run Baptist Church
PO Box 95
Colleyville, TX 76034
Amy Shelley
Planning & Zoning Assistant
Neal & Janis N Ostman
1104 Tinker Road
Colleyville, TX 76034
Gary D & Barbara Jenkins
1212 Tinker Road
Colleyville, TX 76034
Charlotte Rose Gray
PO Box 820928
Fort Worth, TX 76182
Robert R & Carolyn K Rice
1305 Tinker Road
Colleyville, TX 76034
Michael A & Lorna McElaney
1106 Hardage Lane
Colleyville, TX 76034
Robert & Mary J Lundgren
1209 Hardage Lane
Colleyville, TX 76034
Dennis D & Kay L Jones
1205 Hardage Lane
Colleyville, TX 76034
Jay B & Vonna L McMeans
6013 Cooks Lane
Colleyville, TX 76034
ORDINANCE 0-05-1505
AN ORDINANCE AMENDING CHAPTER 3, LAND USE OF THE LAND
DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING
THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON 3.67 ACRES
OUT OF THE A. J. CALDWELL SURVEY, ABSTRACT 331, FROM THE AG-
AGRICULTURAL DISTRICT TO THE R40 AND THE R20 SINGLE FAMILY
RESIDENTIAL DISTRICTS; PROVIDING FOR THE VIOLATION OF THIS
ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, an application for a zoning change was filed by Dean DeCavitte on
November 12, 2004, under Case No. Z-04-041; and
WHEREAS, the City of Colleyville has complied with the notification requirements of
the Texas Local Government Code and the Colleyville Land
Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning amendment is
in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, as
shown on the Zoning Map, attached as Exhibit "A", and described by
metes and bounds, attached as Exhibit liB", by changing the zoning
of said property from the AG-Agricultural district to the R40 and R20
Single Family Residential districts, as shown on the attached Exhibit
"C".
THAT any person, firm, or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT the Land Development Code of the City of Colleyville, Texas,
shall remain in full force and effect, except where amended by this
ordinance.
Ordinance 0-05-1505
Page 2 of 2
Sec. 4.
THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternative method of publication provided by law.
Sec. 5.
THAT this ordinance shall become effective immediately upon
publication.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2005.
day of
The second reading and public hearing being conducted on the
2005.
day of
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
EXHIBIT A - ZONING MAP
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EXHIBIT B - METES AND BOUNDS DESCRIPTION
EXHIBIT A
ZONING EXHIBIT R-20
BEING A TRACT OF LAND OUT OF THE ANDREW J. CALDWELL SURVEY, ABSTRACT NO. 331, TARRANT COUNTY,
TEXAS. ACCORDING TO DEED RECORDED IN COUNTY CLERK NO. 0 , DEED RECORDS,
TARRANT COUNlY. TEXAS, AND BEING DESCRIBED ~ FOLLOWS:
BEGINNING AT A 1/2- IRON PIN FOUND IN THE NORTH R.O.W. UNE OF HARDAGE LANE FOR THE SOUTHEAST
CORNER OF TRACT BEING DESCRIBED, SAID POINT BEING THE SOUTHWEST CORNER OF LOT 2, BLOCK 1,
CAROLYN'S ADDmON, AN ADDITION TO THE CITY OF COlLEYVlLLE. TARRANT COUNTY, TEXAS. ACCORDING TO
THE PlAT RECORDED IN CABINET B, SUDE 941. PLAT RECORDS. TARRANT COUNTY, TEXAS;
THENCE NORTH 89 DEGREES 09 MINUTES 22 SECONDS WEST 400.00 FEET Al...ONG THE NORTH R.O.W. UNE
OF SAID HARDAGE LANE TO A CAPPED IRON PIN SET. IN THE EAST UNE OF LOT 13, BLOCK A. I-IAR[W;E
ESTATES. AN ADDmON TO THE CITY OF COlLEYVlLLE. TARRANT COUNTY. TEXAS, ACCORDING TO THE PlAT
RECORDED IN CABINET A. SUDE 470. PLAT RECORDS. TARRANT COUNTY, TEXAS. FOR THE SOUTHWEST CORNER
OF TRACT BEING DESCRIBED;
THENCE NORTH 00 DEGREES 14 MINUTES 48 SECONDS EAST 150.01 FEET Al...ONG THE EAST UNE Of SAID
LOT 13, BLOCK A. HARDAGE ESTATES AND THE EAST UNE OF LOT 10, MRS. f)lA PAUL'S SUBDMS1ON, AN
ADDmON TO THE CITY OF Cot..LEWILLE, TARRANT COUNTY, TEXAS, ACCORDING TO THE PlAT RECORDED IN
VOLUME 3.88-0. PAGE 357. PLAT RECORDS, TARRANT COUNTY, TEXAS;
THENCE SOUTH 89 DEGREES 09 MINUTES 22 SECONDS WEST 400.05 FEET TO THE WEST UNE OF SAID
LOT 2, BLOCK 1, CAROLYN'S ADDmON FOR THE NORTHEAST CORNER OF TRACT BEING DESCRIBED;
THENCE SOUTH 00 DEGREES 16 MINUTES 03 SECONDS WEST 399.84 FEET Al...ONG THE WEST UNE OF
SAID LOT 2. BLOCK 1, CAROLYN'S ADDmON TO THE POINT OF BEGINNING AND CONTAINING 1.377 ACRES
OF LAND. MORE OR LESS
EXHIBIT A
ZONING E:(HIBIT R-4O
BEING A TI~ OF LAND OUT OF THE ANDREW J. CALDWELL SURVEY, ABsTRACT NO. 331, TARRANT COUNTY,
TEXAS. ACCORDING TO DEED RECORDED IN COUNTY CLERK NO. 0 . DEED RECORDS,
TARRANT COUNlY. TEXAS, AND BEING DESCRIBED ~ FOLLOWS:
BEGINNING IN THE WEST UNE OF LOT 2, BLOCK 1, CAROLYN'S ADDmON, AN ADDmON TO THE CITY OF
COLLEYVlL'.E, TARRANT COUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED IN CABINET B, SUDE 941, PLAT
RECORDS, TARRANT COUNTY, TEXAS, FOR THE SOUTHEAST CORNER OF TRACT BEING DESCRIBED, SAID POINT
BEING LO<'..ATED 150.01 FEET NORTH 00 DEGREES 16 MINUTES 03 SECONDS WEST FROM THE SOUTHWEST
CORNER OF SAID LOT 2, BLOCK 1, CAROLYN'S ADDmON;
THENCE NORTH 89 DEGREES 09 MINUTES 22 SECONDS WEST 400.05 FEET TO THE CAST UNE OF LOT 10,
MRS. f)lA PAUL'S SUBDMSlON, AN ADDmON TO THE CITY OF COLl.EYVlLLE, TARRANT COUNTY, TEXAS,
ACCORDING TO THE PlAT RECORDED IN VOLUME 388-0, PAGE 357, PLAT RECORDS. TARRANT COUNTY, TEXAS,
FOR THE SOUTHWEST CORNER OF TRACT BEING DESCRIBED;
THENCE NORTH 00 DEGREES 14 MINUTES 48 SECONDS EAST 250.04 FEET Al...ONE THE EAST UNE OF SAID
LOT 10 MRS. f)lA PAUL'S SUBDMSION TO THE SOUTH LINE OF TINKER ROAD FOR THE NORTHWEST CORNER
OF TRACT BEING DESCRIBED;
THENCE SOUTH 89 DEGREES 07 MINUTES 33 SECONDS EAST 400.15 FEET Al...ONG THE SOUTH UNE OF
SAID TINKER ROAD TO THE NORTHEAST CORNER OF TRACT BEING DESCRIBED;
THENcE SOUTH 00 DEGREES 16 MINUTES 03 SECONDS WEST 10.30 FEET TO THE NORTHWEST CORNER OF
LOT .1R. SoAID BLOCK ,. CAROLYN'S ADDmON AND CONTINUING Al...ONG THE WEST UNE OF SAID BLOCK "
CAROLYN'S ADDmON IN ALL 249.83 FEET TO THE POINT OF BEGINNING AND CONTAINING 2.295 ACRES Of
LAND, MORE OR lESS
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Message
Page 1 of2
Jeff Vanderpool
From: Jeff Vanderpoo
Sent: Tuesday, January 18, 20054:05 PM
To: 'hocuttj@cLcolleyville.tx.us'
Subject: Shelton Drive Development
Honorable Mayor Hocutt:
I am writing today regarding the agenda item to be discussed tonight that deals with the proposed Chism property
development on Shelton Drive. Since I will be unable to attend tonight and will not have the opportunity to speak, I hope
that this email communication will present my position effectively for your consideration.
As you know, the developer, Mr. Bagwell, is requesting that the zoning for this property be changed from its current
Agricultural exemption to a combination of R-40 and R-20. As a resident (601 Shelton, right across the street from the
property in question), I oppose the plan as currently submitted and approved by the Zoning and Planning Commission for a
number of reasons:
1. Quality of Life - We moved to this are for the quality of life and the rural nature of the neighborhood, and enjoy the open
spaces and friendly neighborhood. It is areas like this that make Colleyville unique and give it a wonderful character. In
today's society where the amount of money to be made is the most important aspect of any business deal, I believe that
sometimes there are more important issues to be considered. This neighborhood helps give Colleyville a great character, and
leaving some of the open space will help us to avoid turning into another Southlake. The lots surrounding the proposed
development are all currently classified as R-40, and maintaining that designation will help maintain the character of the
neig h borhood.
2. Utilities - In previous meetings with the Planning and Zoning Board, local residents expressed their concerns about the
impact these additional homes will have on the water pressure, drainage and sewage systems. Currently, all three areas are
completely inadequate. In response to our claims, the city utilities conducted a study that showed that adequate sewage lines
and water pressure indeed exist in this area, and that only one complaint has ever been received. I am not sure who wrote
the City's opinion for this report, but they need to some live in some of the homes on Shelton when the sewage backs up, or
when they need to take a shower with no water pressure. The sewage main that runs down the Shelton and Hunter might
indeed be 6" (and technically adequate), but the city needs to perform some maintenance on it prior to any further
development in the neighborhood. As a piece of anecdotal information for your consideration, when the latest house was built
on Hunter a couple of months ago, city workers acknowledged that the sewage line was fully clogged and needed some major
attention. Before this petition for rezoning is granted, the City should at least perform some maintenance on the sewage,
water, and drainage systems to assure that they are indeed adequate for the additional homes that would tap into it. As of
today, none are adequate for the existing neighborhood.
2. Development realities - Residents of our neighborhood are a very tight group, and not nearly as backward and ignorant
as some have assumed. We understand that the eventual development of this property is pretty much a foregone conclusion,
but how that development proceeds is of great importance to us. Economic realities ensure that the property will be
developed and the Ag exemption will disappear, but by maintaining an R-40 designation, at least some aspect of the open
nature of the neighborhood will be preserved. The development as now proposed crams R-20 lots onto the property, with the
only benefit being for the pockets of the developer. The land can be developed and maintain its character and charm with
only R-40 lots, even though that means fewer lots for the developer, and a little less money in his brokerage account.
3. Precedent - As you are aware, the property to the immediate east of the proposed development offers huge potential for
development as well, and the approval of R-20 lots on the Chism property establishes a very dangerous precedent for the lot
to the east to be developed as R-20. Approval of these R-20 lots would essentially be the proverbial "camel's nose under the
tent', and I plead with you to reject this submittal. Shelton Drive is already overloaded with traffic, and the current proposal
almost doubles the number of houses on the street. The precedence of R-20 lots on this property, along with the potential for
further R-20 developments on the lot to the east dooms the entire neighborhood. I do not have much experience in these
matters, but I also understand that the R-20 designation might also establish the precedent for this influential developer to
return to the P&Z Commission and the Council and request that the R-40 (if granted) eventually change to R-20 by leveraging
the lots designated as R-20 in the current proposal.
1/18/2005
Message
-
Page 2 of2
I am not a strict preservationist, and understand the realities of "progress", but Colleyville benefits by its diversity of
neighborhoods, and by the few open spaces that are left. These areas are what gives the city its charm, and makes it the
place we would like to stay for the rest of our lives. Mr. Bagwell is a very influential individual in the city, and has developed
many beautiful areas that have helped to define Colleyville. However, the residents of the Shelton Drive neighborhood live
here, raise our families here, pay our taxes here, vote here, participate in the community here and send our children to school
here. Mr. Bagwell does not. He is only here to make money, while we are here to enjoy a life, with a long term interest in the
character of our community.
For these reasons, I ask that you vote no to the zoning change for the Chism development as it is currently planned, and
maintain the character and charm of our wonderful neighborhood.
Thank you, and best regards,
Jeff Vanderpool
601 Shelton Drive
Colleyville
This e-mail message is for the sole use of the intended recipient(s) and may contain confidential and privileged iriformation. Any
unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply
e-mail and destroy all copies of the original message.
~
1/18/2005
Message
Page 1 of 1
Jeff Vanderpool
Sent:
To:
From: Jeff Vanderpool n" ~, . H' .. . L]
Tuesday, January 18, 2005 4:57 PM
'dolane@ci.colleyville.tx. us'; 'hendlerr@ci.colleyville.tx.us'; 'hartt@ci.colleyville.tx.us'; 'ayersj@ci.colleyville.tx.us';
'skin nerm@ci.colleyville.tx.us'; 'hocuttj@ci.colleyville.tx.us'
Subject: Shelton Drive Development
Esteemed Colleyville City Council Members:
I have sent an email to each of you today outlining my opposition to the proposed development of the Chism property on
Shelton Drive. In that communication I asserted, among other things, that the development as proposed serves only to line
the pockets of the developer, and is not in the best interest of the neighborhood or the city. To back up this assertion, I offer
the following, which is essentially to put my money where my mouth is:
If the Council will deny the petition and reject the re-zoning of the property to R-40 and R-20, I offer to purchase the site from
the current owners for the same amount that the developer has promised, and develop it myself under a strict R-40 format.
This allows development in the interests of the local neighborhood, and allows the Chism family to receive the same financial
benefit that they are currently receiving. I make this offer because I firmly believe that the property can be developed in a
~rofitable way without ieopardizinQ the rural integrity of the neighborhood through R-40 zoning only.
Since I will not be able to attend the meeting tonight, I designate Bill Lothrop to speak on my behalf as required.
Sincerely,
Jeff Vanderpool
601 Shelton Drive
Colleyville
This e-mail message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any
unauthorized review, use, disclosure or distribution is prohibited. Jfyou are not the intended recipient, please contact the sender by reply
e-mail and destroy all copies of the original message.
Jeff Vanderpool
;. .~
1/18/2005
CITY COUNCIL
CilY Qf
cce",
Ic-xn$
AGENDA BRIEFING
MEETING DATE: 01/18/05
ITEM #: j 6
ORDINANCE #: I 0-05-1506
CITY MANAGE
DEPARTMENT HEAD i
FINANCE REVIEW
Previous Action: None
DEPARTMENT: COMMUNITY DEVELOPMENT
SUBJECT: Approval of a Zoning Change from AG to R40 and
R20 on 4 acres, Abstract 1692, Tract 2D1 B of the J.
White Survey, located at 512 Shelton Drive, Case Z-
04-042
First Reading and Public Hearing
The Lotsmith is the potential owner and developer of a 4.0-acre parcel located on the north
side of Shelton Drive, between Bransford Road and Pleasant Run Road. The applicant has
submitted a request to change the zoning on the property from AG Agricultural to the R40 and
R20 Single Family Residential districts. The owner is seeking a zoning change in order to
subdivide the property into lots for the construction of new single family residences.
There is a related zoning change request on the January 18, 2005 agenda on property
immediately to the east of and adjacent to this tract. While the two zoning cases were
submitted separately by the same developer, the proposed development on the property will
encompass the entire tract of land. A copy of the zoning exhibit of the property is attached.
The 4.0-acre tract of land has approximately 175 feet of frontage on Shelton Drive. The tract is
over 1,000 feet in depth, extending to the railroad right-of-way on its north boundary. There is
an existing house on the property. This tract of land will comprise the western side of a larger
development. The zoning exhibit shows a cul-de-sac street with 11 single family lots. Three
additional lots, which are 40,000 square feet in size, are shown on Shelton Drive.
The surrounding property is generally developed as single family residences on half-acre or
larger tracts. Properties to the east, located on Hunter Lane, are zoned R30 and R40, and
they are developed as single family residences. The properties to the south, across Shelton
Drive, are zoned R40 and are developed as single family residences on one-acre or larger
tracts. Properties to the west are zoned AG, and are also developed as large acreage tracts
with residences. The properties north of the tract, across the railroad right-of-way, are zoned
R30, RE and AG and are developed as single family residences. A zoning map of the area is
attached.
The Colleyville Plan contains as a goal to "preserve the superior quality of Colleyville's
residential neighborhoods". This particular goal includes several objectives related to this
zoning change request:
· Continue development of luxury residential areas while maintaining the "country feel"
along major collector streets
Agenda Briefing
Ordinance 0-05-1506
Page 2 of 4
· Encourage redevelopment of older properties located along major collector streets into
estate settings
· Preserve larger lot sizes, i.e., 30,000 sq. ft. and up, and promote the redevelopment or
combination of smaller lots into larger estate lots
IMPACT ISSUES
1. Master Plan. This property is in Neighborhood 5, as identified in The Colleyville Plan. The
property is designated for future use as single family residential land uses. This request is
consistent with the goals and objectives of The Colleyville Plan. The density of the overall
14-acre development is 1.0 dwelling units per acre.
2. Surrounding Properties. The surrounding properties are developed as single-family
residences on acreage tracts.
3. Development Trends. The long-term trend for this area is for single-family development.
The property in the area is suitable for that type of development.
4. Infrastructure. At the December 13, 2004 Planning and Zoning Commission public
hearing, there were questions from citizens and from several Commissioners related to the
capacity of the existing infrastructure to take on additional development. Additional
questions were raised regarding whose responsibility it would become to upgrade the
infrastructure, if any upgrades are required in conjunction with the proposed development.
The following information is provided to explain the infrastructure concerns in the Shelton
Drive area.
Water pressure - During the December 13, 2004 public hearing, there were questions
regarding the water pressure along Shelton Drive and Hunter Lane. There is an existing
twelve inch water line located along Shelton Drive, which connects to the 1.0 million gallon
elevated water storage tank at the intersection of Shelton Drive and Bransford Road, which
should provide more than adequate capacity for new development in this area. There is
also a six inch water line serving the residents along Hunter Lane. Attached is a partial
copy of the water system map showing the existing water lines in the vicinity of Shelton
Drive.
According to information provided by the Colleyville Engineering Department, static water
pressure in the Shelton Drive area is normally at 56 psi. The Colleyville Public Works
Department is not aware of any low water pressures in this area.
Sewer capacity - Questions have been raised regarding the capacity of the existing sewer
line on Shelton Drive and its ability to handle additional loading from new development.
There is an existing six inch sewer line located along Shelton Drive. This line originates at
the Webb House, located on the west side of Bransford Road and flows to the east,
connecting with an eight inch line at Pleasant Run Road. The Colleyville Public Works
Agenda Briefing
Ordinance 0-05-1506
Page 3 of 4
Department has received only one sewer complaint along this line and has installed a back-
flow prevention device on the homeowner's service line to prevent future problems for this
resident. The existing six inch sewer line located along Shelton Drive should be adequate
in size to serve this area, according to the future build-out shown on the Master Sewage
Collection Plan. Attached is a copy of a portion of the sewer system map for the Shelton
Drive area showing the existing sewer collection system.
Drainage - There is no underground storm drainage system serving the Shelton Drive
area. All storm-water runoff is handled by the existing system of bar-ditches, which collects
all runoff and channels it to Pleasant Run Creek, located to the east of Pleasant Run Road.
There is no area in the vicinity of Shelton Drive situated within any Federal Emergency
Management Administration designated 1 OO-year floodplain. The Colleyville Public Works
Department is not aware of any homes being flooded in the Shelton Drive area. Attached
is a copy of the topographic map of the Shelton Drive area.
Infrastructure Responsibility - The cost for upgrading public facilities is generally a
requirement of the development that creates the additional demand on the infrastructure.
However, when an existing system is either undersized or inadequate to accommodate
additional capacity, other factors may come into play, which may complicate the calculation
for distributing cost responsibility. When this occurs, it is possible that some cost-sharing
between the developer and the public may be necessary to overcome an existing
deficiency and to accommodate future development. In terms of the Colleyville Water and
Sewer Capital Improvement Plans, which are associated with water and sewer impact fees
to expand the systems for the future development needs of the community over the next
ten years, no additional new lines are proposed to serve this area. Therefore, it is assumed
that the existing water and sewer lines are adequate to meet the needs of the area, based
on the future land use plan adopted in 2004. From the perspective of the 2004 Master
Plan, the area along Shelton Drive is shown as a future residential area. The Master Plan
also recommends a density of 1.8 dwelling units per acre as a guide in evaluating requests
for rezoning.
5. Property Taxes. According to information available from the Tarrant Appraisal District, the
taxable value of the parcel is $85,100. The estimated City property tax revenue for the
undeveloped property is $295 annually.
A portion of this property has an Agricultural exemption from Tarrant County for property
taxes. The future property tax revenue would depend upon the value of the building
improvements to the property.
6. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation
provides estimates of expected traffic generation based on land use. Data has been
collected in the United States and Canada since the 1960's, primarily in suburban
locations. Single-family residences are expected to generate 9.57 trips per day, on
average. Based on this average, the 14 proposed residences would add 134 vehicle trips
per day to the surrounding roadways. Shelton Drive is an existing two lane roadway and is
classified as a Minor Collector on the Master Thoroughfare Plan. The Colleyville Public
Agenda Briefing
Ordinance 0-05-1506
Page 4 of 4
Works Department completed a traffic count on Shelton Drive during the week of February
20, 2004. According to the information collected, the average daily traffic count was 1,164
cars per day, based on a seven day total of 8,148 cars.
7. Public Notification. Staff mailed notices to eight adjacent property owners regarding this
request. Notice was published in the Fort Worth Star-Telegram as required by state law
and the Land Development Code. Staff received four letters and a petition in opposition to
the request. Copies of the letters and petition are attached. Staff reviewed the petition and
determined that the property owners objecting to the rezoning request and having property
located within 200 feet of the subject property did not represent the required twenty (20)
percent of the notification area to trigger a super majority vote by the City Council to
approve this rezoning request. A super majority vote by the City Council is not required to
approve this rezoning request. The following is an excerpt from the Land Development
Code, Section 1.18-8.8, regarding the petition requirements.
".. .case of a protest against such change, signed by the owners of twenty (20) percent
or more of either the area of lots or land included in such proposed change, or lots or
land immediately adjoining same and extending two hundred (200) feet therefrom, filed
with the City Secretary, shall be passed except by a favorable vote of three-fourths (3/4)
of all members of the City Council. In computing the percentage of land area, the area
of streets and alleys shall be included in the computation."
8. Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission considered this rezoning request at the January 1 0, 2005 meeting and has
recommended approval by a unanimous vote.
Recommendation
Approval
Attachments
. Location & Zoning Map
. Zoning Exhibit
. Water System Map
. Sewer System Map
. Topographic Map
. List of Property Owners Notified
. Correspondence
. Ordinance 0-05-1506
Location & Zoning Map
Zoning Exhibit
SHELTON FOREST
Colleyvlle. Texas
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Z-04-042
Garry L & Helen J Quinn
511 Shelton Drive
Colleyville, TX 76034
o Leroy Chism
3754 Tamarack Court
Fort Worth, TX 76116
Notices dated November 19,2004.
According to the last published tax rolls,
individuals who own property that is within 200
feet of the proposed request are listed above, I
certify that the parties listed above have been
notified of the proposed variance request as
required by the Texas Local Government Code
and the Collewille Land Develooment Code.
Brian & Stacy Markwood
6212 LD Lockett Road
Colleyville, TX 76034
James H & Susan L Wood
6001 Bransford Road
Colleyville TX 76034
Kenneth R & Chery I Darrow
PO Box 1806
Colleyville, TX 76034
Howard A & Mary K Rettig
PO Box 17
Colleyville, TX 76034
Vanderpool, Jeffrey Etux There
601 Shelton Drive
Colleyville, TX 76034
Kevin & Kathy Doody
1701 Park Place Ave.
Bedford, TX 76022
Amy Shelley
Planning & Zoning Assistant
December 9,2004
RECEIVED
DEe 09 2004
City of Colleyville
Planning and Zoning Commission
100 Main Street
Colleyville, TX 76034
l Per .-.-.~._______Il.Il._.,. .
RE: Case Number Z-04-042
Z-04-043
Dear Commissioners,
We would like to reaffirm our objection regarding the rezoning ofR40 to R20 in our
neighborhood, on our street.
The previous request to rezone this property, case #Z-04-013, on February 23,2004 was
denied and again denied on April 26, 2004. The reason for the 4 tol denial by the
Planning and Zoning Commission was due in part by the overwhelming opposition of the
proposal from the neighbors.
The two (2) previous rezoning proposals were met with a strong resistance because of the
request for lots less than R40. The same resistance remains today from the neighbors as
documented by the petition dated December 7, 2004 forwarded to the City of Colleyville
on December 9,2004 reflecting the 48 citizens and neighbors who request your
consideration to zone R40 only.
This area of Colleyville from the LD Lockett Road area south is unique and historic to
Colleyville. The neighborhood and homes are situated on large tracks or acreage of land
without the infill of small tightly fitted new subdivisions popping up detracting from the
rural atmosphere. This rural atmosphere is what is projected and exploited by the City's
Logo and Chamber of Commerce website.
The current neighbors like us chose this particular area of Colleyville for the setting that
exists here. When each of the current property owners bought or built their homes they
relied on the current zoning to protect the integrity of this neighborhood.
Please protect this unique neighborhood of rural Colleyville by denying zoning less than
R40.
S~ejy,
Bil\i' ~ p
609 Shelton Drive
Colleyville, TX 76034
3 ~\
//' /\ !
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Beverly Lothrop
December 8, 2004
RECEIVED
DEe 09 2004
Planning and Zoning Commission
City of Colleyville
100 Main Street
Colleyville Texas 76034
Per .............
Reference Case Numbers: Z-04-042 and Z-04-043
Dear Sirs:
My name is Darryl Heath and I was one of the residents who spoke at the P&Z meetings a few
months back related to the land situation on Shelton Road. I am writing the commission today
(again) because I believe that the new plan being submitted for this property is still unacceptable
for this area of Colleyville and for the rural feel that we as residents are trying to keep. And I hope
you will work with the developer to help ensure that the sentiments described in the previous
meetings are not lost. Though I cannot attend the meeting on November 13th due to business
travel, and I am certain that this plan will be put forth as a another compromise, but for the
neighbors and citizens of this part of Colleyville, it is clearly not. Realistically, it attempts to put 14
lots in a space that should likely have much less. The issue I have, like most, is with the R20
proposal, not the R40 proposal, yet I believe the overall plot will have to be modified to create
something that is reasonable. Basically, I am very concerned about the precedence that will be
set by allowing R20 lots to be created in this area of town.
We did not move to this part of Colleyville to have 14 homes replace 2 and have yet another
neighborhood built next to our rural setting investments. Though I respect the need for
development to continue, I would personally like to see this land settled into 2+ acre plots, but I
also recognize that the builder will probably not see that as profitable enough for his venture.
However, I do believe that a zoning designation smaller than R40 would certainly result in a
change to the entire landscape and feel of the area. And the precedence it would set would surely
allow other smaller lot neighborhoods to soon follow. I think you know the many concerns that the
neighbors have over this proposed re-zoning, so I will not cover them in this letter. I only ask that
you consider the long term masterplan and resulting impact that this decision could have on this
area of Colleyvile.
Thank you very much for your attention to this matter.
Very truly yours,
"/~1 // ~
lJdY- C /~,'
Darryl Heath
Darryl Heath
6200 Bransford Road
Colleyville, Texas 76034
612 Shelton Drive
Colleyville, Texas 76034
RECEIVED
DEe 0 9 2004
December 7,2004
Per .........-......-.-.-. \
Planning and Zoning Commission
City of Colleyville
100 Main Street
Colleyville, Texas 76034
Re: Rezoning Request at Shelton Drive
Case No. Z-04-042
Case No. Z-04-043
With reference of the zoning change requests at Shelton Drive, while we would
prefer this land be kept as agricultural land, we realize that it is inevitable that this site
will eventually be rezoned for residential use. We feel very strongly, however, that if it
is to be developed, it should be at a minimum of R40. This neighborhood is one of
Colleyville's oldest and the historic Webb House is located at the west end of Shelton.
The street still retains its rural look and feel with horses, cows, goats, sheep and chickens
in the immediate area, and to build 14 houses on the property will completely change the
atmosphere of the neighborhood and almost double the number of houses. If the five
requested R20's were changed to one R40 and two R30's, this would give a maximum of
12 houses, which would still impact the neighborhood, but not nearly as badly.
Most of our neighbors specifically chose to live in this area because of the rural
feel and the open spaces. It is one of the few remaining areas where wildlife can still be
seen and is still welcome.
It is one thing to develop land that is apart from existing housing, and quite
another to develop land in the middle of existing housing. Experience tells us that new
housing developments take years to complete and, therefore, this quiet neighborhood is
going to be subjected to the noise and inconvenience of new building for many years to
come. In fact, Mr. Bagwell broke ground in 2001 at his Broughton development, and the
pamphlet available at that site, as of now, shows only about 11 lots have been sold.
While we do not know, at this time, what size houses Mr. Bagwell is proposing to
build, having looked at some of his other developments it appears that he builds large
houses on fairly small lots. Of necessity, the houses are rather close together, thus posing
a fire hazard especially in an older neighborhood with many trees.
Planning and Zoning Commission
December 7, 2004
Page -2-
The Shelton/Hunter neighborhood has been experiencing serious drainage and
sewer problems for years, and to build 14 more houses would cause even more problems
and negate the drainage work done by the City several years ago.
Earlier this year, a traffic study of Shelton was conducted and it was found that
1650 cars used Shelton in a 24 hour period. The traffic counter was placed just south of
the Hunter turn and therefore, did not take into account cars coming down Hunter and
turning west on Shelton, or cars going south on Shelton and turning onto Hunter. To
build 14 more houses is obviously going to impact the traffic greatly. Shelton is a fairly
narrow street and during construction, the construction vehicles will inevitably block the
street from time to time and possibly cause serious response time delays for the
Colleyville Fire Department, as Shelton is a cross street of preference of the firefighters
stationed at the McDonwell School Road fire house.
Finally, the City markets itself as being rural, and in fact, the City logo reflects the
rural nature of Colleyville. We feel that this neighborhood, which is one of the few
remaining rural areas in the City, should remain that way.
Very truly yours, .--
f};1i! ~~/JY
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Bill and Dinah Stephens
Opposing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-042
RECEIVED
DEe 0,9 2004
Per .............
The neighborhood surrounding the proposed property located at 512 Shelton
Drive, Colleyville, Texas would like to express their concerns regarding the
proposed zoning change from AG Agriculture to R20 Single Family
Residential.
The neighbors of this property believe that the proposed R20 Single Family
Residential is not in the best interest of this neighborhood or Colleyville for
the following reasons:
y Density-R20 Family Residential would be a tremendous
increase in density for this neighborhood. The total number of
homes proposed is three less than the entire number of homes
located on Shelton Drive
y Loss of Rural Appealing Atmosphere of Colleyville-the street
of Shelton Drive, and the next streets over (Beverly Drive and
LD Lockett) have home sites on lots over an acre and are
zoned R40-over 50 existing residences
y Drainage-Shelton Drive and Hunter Lane currently have a
serious water run off drainage problem with the addition of
these large homes the problem would increase greatly and
impact the homes down hill from the proposed development
y Fence-the current zoning ofR40 allows for open spaces,
fencing in of the proposed development would negatively
impact the rural atmosphere of this area of Colleyville
y Water-is the available supply line sufficient enough to serve
14 additional very large homes and sustain pressure to current
homes
~ Sewer-is the current system in place sufficient to service the
large new homes and sustain the current homes
~ Lighting-the addition of street lights and lighting of the
exterior of the 14 homes would distract from the rural
atmosphere
~ Increase Traffic-can the current narrow shoulder less street
support the increase in traffic
Our first desire would be to keep the track as it is.
The current neighbors chose this particular area of Colleyville
for the large lot, rural setting that exists here. When each of the
current property owners bought or built their homes they relied
on the current zoning to protect the integrity of this
neighborhood.
We are urging the Planning and Zoning Commission to consider
rezoning the property R40 instead of the proposed R20 lots.
This petition is supported by the citizens of Colleyville whom appear
on the following attachment:
December 7,2004
Opposing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-043
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Opposing The Rezoning
Of 512 Shelton Drive
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Case # Z-04-043
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pposlng The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-043
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Per ._..._...._..:..~.lt
ORDINANCE 0-05-1506
AN ORDINANCE AMENDING CHAPTER 3, LAND USE OF THE LAND
DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING
THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON TRACT 2D1 B
AND PORTIONS OF TRACTS 2D1 AND 2D1C, JOESEPH WHITE SURVEY,
ABSTRACT 1692, FROM THE AG-AGRICULTURAL DISTRICT TO THE R20
SINGLE FAMILY RESIDENTIAL DISTRICT AND THE R40 SINGLE FAMILY
RESIDENTIAL DISTRICT; PROVIDING FOR THE VIOLATION OF THIS
ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, an application for a zoning change was filed by The Lotsmith on
November 15, 2004, under Case No. Z-04-042; and
WHEREAS, the City of Colleyville has complied with the notification requirements of
the Texas Local Government Code and the Colleyville Land
Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning amendment is
in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, by
changing the zoning on Tract 2D18 and portions of Tracts 2D1 and
2D1C in the Joseph White Survey; Abstract 1692, from the AG-
Agricultural to R20-Single Family Residential District and R40-Single
Family Residential District, as shown on Zoning Map attached as
Exhibit "A", and described by metes and bounds description attached
as Exhibit "8".
THAT any person, firm, or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT the Land Development Code of the City of Colleyville, Texas,
shall remain in full force and effect, except where amended by this
Ordinance 0-05-1506
Page 2 of 2
ordinance.
Sec. 4.
THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternative method of publication provided by law.
Sec. 5.
THAT this ordinance shall become effective immediately upon
publication.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2005.
day of
The second reading and public hearing being conducted on the
2005.
day of
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
EXHIBIT A - ZONING MAP
EXHIBIT B - METES AND BOUNDS
Tract 1 - R20
LEGAL DESCRIPTION
PROPOSEDR-20 ZONING
Commencing at the POINT OF COMMENCING; said point being the southwest
corner of a 4.007 acre tract in the Joseph White Survey, Abstract 1692,
City of Colleyville, Tarrant County, Texas, and being a portion of that
certain tract of land as described in deed to Howard A. Rettig and wife
in Volume 9846, Page 2204 of the Deed Records of Tarrant County, Texas;
said point being in the approximate centerline of Shelton Road and
being approximately 556.59 feet East of the southwest corner of said
Survey;
THENCE North 00017'06" West, along the west line of said Rettig tract,
a distance of 307.50 feet to the POINT OF BEGINNING;
THENCE North 00017'06" West, along the west line of said Rettig tract,
a distance of 608.62 feet to the southeast line of the St. Louis and
Southern Railroad;
THENCE North 47030'08" East, along the southeast line of the St. Louis
and Southern Railroad; a distance of 292,62 feet;
THENCE South 17005'14" East, within a 10.003 tract of land as described
.in deed to O. Leroy Chism and wife in Volume 3373, Page 616 and Volume
3381, Page 142 of the Deed Records of Tarrant County, Texas, a distance
of 38.99 feet;
THENCE South 00017'06" East, a distance of 644.58 feet;
THENCE South 31007'55" East, a distance of 143.64 feet;
THENCE South 89042'54" West, a distance of 301.65 feet returning to the
POINT OF BEGINNING and containing 166,618 square feet or 3.825 aores,
more or less.
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METES AND BOUNDS (CONT'D)
Tract 2 - R40
LEGAL DESCRIPTION
P~POSEDR-40 ZONING
C~encingat the POINT OF BEGINNING; said point being the southwest
corner of a 4 .007 acre tract in the Joseph White Survey, Abstract 1692, .
City ofColleyville, Tarrant .county, Texas, and being a portion of that
certain tract of land as described in deed to Howard A. Rettig and wife
in Volume 9846, Page 2204 of the Deed Records of Tarrant County, Texas;
said point bein9 in the approximate centerline of Shelton Road and
being apprqximately 556.59 feet East of the southwest corner of said
Survey;
themce North 00017'06" West, along the w.est line of said Rettig tract,
a distance of 307.50 feet;
thence North 89042'54" East, a distance of 175.15 feet to the east line
of said Rettig tract;
thence South 00015'1-4" East, along the east line of said Rettig tract,
a distance of 308.05 feet;
thence South 89053'41" West, along the approximate centerline of
Shelton Road a distance of 174.99 feet; returning to the POINT or
BEGINNING and containing 53,882 square feet or 1.237 acres, more or
less.
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BEGINNING
CITY COUNCIL
CD~il1J AGENDA BRIEFING
Ir:X<\$
MEETING DATE: 01/18/05
ITEM # : 7
ORDINANCE #: i 0-05-1507
CITY MANAGER
DEPARTMENT HEAD
FINANCE REVIEW I
Previous Action: None
DEPARTMENT: COMMUNITY DEVELOPMENT
SUBJECT : Approval of a Zoning Change from AG to R40 on 10
acres, Abstract 1692, Tract 2D1C of the J. White
Survey, located at 600 Shelton Drive, Case Z-04-
043
First Reading and Public Hearing
The Lotsmith is the potential owner and developer of a 10.0-acre parcel located on the north
side of Shelton Drive, between Bransford Road and Pleasant Run Road. The applicant has
submitted a request to change the zoning on the property from AG Agricultural to the R40
Single Family Residential. The owner is seeking a zoning change in order to subdivide the
property into lots for the construction of new single family residences.
There is a related zoning change request on the January 18, 2005 agenda on property
immediately to the west of this tract. While the zoning cases were submitted separately, the
proposed development on the property will encompass the entire tract of land. A copy of the
zoning exhibit of the property is attached.
The 1 O.O-acre tract of land has approximately 350 feet of frontage on Shelton Drive. The tract
is over 1,000 feet in depth, extending to the railroad right-of-way on its north boundary. There
is an existing house on the property. This tract of land will comprise the eastern side of a
larger development. The zoning exhibit shows a cul-de-sac street with 11 single family lots.
Three additional lots, which are 40,000 square feet in size, are shown on Shelton Drive. All
the lots that will be adjacent to property on Hunter Lane will be 40,000 square feet or larger.
The surrounding property is generally developed as single family residences on half-acre or
larger tracts. Properties to the east, located on Hunter Lane, are zoned R30 and R40, and
they are developed as single family residences. The properties to the south, across Shelton
Drive, are zoned R40 and are developed as single family residences on one-acre or larger
tracts. Properties to the west are zoned AG, and are also developed as large acreage tracts
with residences. The properties north of the tract, across the railroad right-of-way, are zoned
R30, RE and AG and are developed as single family residences. A zoning map of the area is
attached.
The Colleyville Plan contains as a goal to "preserve the superior quality of Colleyville's
residential neighborhoods". This particular goal includes several objectives relatede to this
zoning change request:
Agenda Briefing
Ordinance 0-05-1507
Page 2 of 4
· Continue development of luxury residential areas while maintaining the "country feel"
along major collector streets
· Encourage redevelopment of older properties located along major collector streets into
estate settings
· Preserve larger lot sizes, i.e., 30,000 sq. ft. and up, and promote the redevelopment or
combination of smaller lots into larger estate lots
IMPACT ISSUES
1. Master Plan. This property is in Neighborhood 5, as identified in The Colleyville Plan. The
property is designated for future use as single family residential/and uses. This request is
consistent with the goals and objectives of The Colleyville Plan. The density of the overall
14-acre development is 1.0 dwelling units per acre.
2. Surrounding Properties. The surrounding properties are developed as single-family
residences on acreage tracts.
3. Development Trends. The long-term trend for this area is for single-family development.
The property in the area is suitable for that type of development.
4. Infrastructure. At the December 13, 2004 Planning and Zoning Commission public
hearing, there were questions from citizens and from several Commissioners related to the
capacity of the existing infrastructure to take on additional development. Additional
questions were raised regarding whose responsibility it would become to upgrade the
infrastructure, if any upgrades are required in conjunction with the proposed development.
The following information is provided to explain the infrastructure concerns in the Shelton
Drive area.
Water pressure - During the December 13, 2004 public hearing, there were questions
regarding the water pressure along Shelton Drive and Hunter Lane. There is an existing
twelve inch water line located along Shelton Drive, which connects to the 1.0 million gallon
elevated water storage tank at the intersection of Shelton Drive and Bransford Road, which
should provide more than adequate capacity for new development in this area. There is
also a six inch water line serving the residents along Hunter Lane. Attached is a partial
copy of the water system map showing the existing water lines in the vicinity of Shelton
Drive.
According to information provided by the Colleyville Engineering Department, static water
pressure in the Shelton Drive area is normally at 56 psi. The Colleyville Public Works
Department is not aware of any low water pressures in this area.
Sewer capacity - Questions have been raised regarding the capacity of the existing sewer
line on Shelton Drive and its ability to handle additional loading from new development.
Agenda Briefing
Ordinance 0-05-1507
Page 3 of 4
There is an existing six inch sewer line located along Shelton Drive. This line originates at
the Webb House, located on the west side of Bransford Road and flows to the east,
connecting with an eight inch line at Pleasant Run Road. The Colleyville Public Works
Department has received only one sewer complaint along this line and has installed a back-
flow prevention device on the homeowner's service line to prevent future problems for this
resident. The existing six inch sewer line located along Shelton Drive should be adequate
in size to serve this area, according to the future build-out shown on the Master Sewage
Collection Plan. Attached is a copy of a portion of the sewer system map for the Shelton
Drive area showing the existing sewer collection system.
Drainage - There is no underground storm drainage system serving the Shelton Drive
area. All storm-water runoff is handled by the existing system of bar-ditches, which collects
all runoff and channels it to Pleasant Run Creek, located to the east of Pleasant Run Road.
There is no area in the vicinity of Shelton Drive situated within any Federal Emergency
Management Administration designated 100-year floodplain. The Colleyville Public Works
Department is not aware of any homes being flooded in the Shelton Drive area. Attached
is a copy of the topographic map of the Shelton Drive area.
Infrastructure Responsibility - The cost for upgrading public facilities is generally a
requirement of the development that creates the additional demand on the infrastructure.
However, when an existing system is either undersized or inadequate to accommodate
additional capacity, other factors may come into play, which may complicate the calculation
for distributing cost responsibility. When this occurs, it is possible that some cost-sharing
between the developer and the public may be necessary to overcome an existing
deficiency and to accommodate future development. In terms of the Colleyville Water and
Sewer Capital Improvement Plans, which are associated with water and sewer impact fees
to expand the systems for the future development needs of the community over the next
ten years, no additional new lines are proposed to serve this area. Therefore, it is assumed
that the existing water and sewer lines are adequate to meet the needs of the area, based
on the future land use plan adopted in 2004. From the perspective of the 2004 Master
Plan, the area along Shelton Drive is shown as a future residential area. The Master Plan
also recommends a density of 1.8 dwelling units per acre as a guide in evaluating requests
for rezoning.
5. Property Taxes. According to information available from the Tarrant Appraisal District, the
taxable value of the parcel is $108,953. The estimated City property tax revenue for the
undeveloped property is $378 annually. A portion of this property has an Agricultural
exemption from Tarrant County for property taxes. The future property tax revenue would
depend upon the value of the building improvements to the property.
6. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation
provides estimates of expected traffic generation based on land use. Data has been
collected in the United States and Canada since the 1960's, primarily in suburban
locations. Single-family residences are expected to generate 9.57 trips per day, on
average. Based on this average, the 14 proposed residences would add 134 vehicle trips
per day to the surrounding roadways. Shelton Drive is an existing two lane roadway and is
Agenda Briefing
Ordinance 0-05-1507
Page 4 of 4
classified as a Minor Collector on the Master Thoroughfare Plan. The Colleyville Public
Works Department completed a traffic count on Shelton Drive during the week of February
20, 2004. According to the information collected, the average daily traffic count was 1,164
cars per day, based on a seven day total of 8,148 cars.
7. Public Notification. Staff mailed notices to 18 adjacent property owners regarding this
request. Notice was published in the Fort Worth Star-Telegram as required by state law
and the Land Development Code. Staff received four letters and a petition in opposition to
the request. Copies of the letters and petition are attached.
8. Super Majority Vote Required. Staff reviewed the petition and determined that the
property owners objecting to the rezoning request and having property located within 200
feet of the subject property represent more than the required twenty (20) percent of the
notification area. According to the Land Development Code, a super majority vote by the
City Council is required to approve this rezoning request. The following is an excerpt from
the Land Development Code, Section 1.18-B.8, regarding the petition requirements.
".. .case of a protest against such change, signed by the owners of twenty (20) percent
or more of either the area of lots or land included in such proposed change, or lots or
land immediately adjoining same and extending two hundred (200) feet therefrom, filed
with the City Secretary, shall be passed except by a favorable vote of three-fourths (3/4)
of all members of the City Council. In computing the percentage of land area, the area
of streets and alleys shall be included in the computation."
9. Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission considered this rezoning request at the January 1 0, 2005 meeting and
recommended approval by a unanimous vote.
Recommendation
Approval
Attachments
. Location & Zoning Map
· Zoning Exhibit
. Water System Map
. Sewer System Map
· Topographic Map
. List of Property Owners Notified
. Correspondence
. Ordinance 0-05-1507
Location & Zoning Map
Zoning Exhibit
SHELTON FOREST
Coll~yvll~t Texas
Thelotsmlth.OevElt>per
For Infol"M_ll:m: C"4 ~qn Fcf<_ 214-a73-6154
R20
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Shelton F~st Is looat~ In eoUeyvlle
00 ShelonOrt<lo, Htween Bransford Rd.
and ~sant Run Road.
LOT 7
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Water System Map
10" PRESSURE REIMJCINp SfA~ 1-- ._-.-- ~..._--- -. -
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Topographic Map
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6
Z-04-043
Stacy L Panno
6110 Hunter Lane
Colleyville, TX 76034
o Leroy Chism
3754 Tamarack Court
Fort Worth, TX 76116
Kevin & Kathy Doody
1701 Park Place Ave.
Bedford, TX 76022
Bradley A & Beverly Young
6100 Hunter Lane
Colleyville, TX 76034
Timothy B Perkins
12208 Maplewood Drive
Keller, TX 76248
Garry L & Helen J Quinn
511 Shelton Drive
Colleyville, TX 76034
Notices dated November 19, 2004.
According to the last published tax rolls,
individuals who own property that is within 200
feet of the proposed request are listed above. I
certify that the parties listed above have been
notified of the proposed variance request as
required by the Texas Local Government Code
and the Collevville Land Develooment Code.
Gary Friedman
6304 LD Lockett Road
Colleyville, TX 76034
Kenneth R & Cheryl Darrow
PO Box 1806
Colleyville, TX 76034
Troy & J ana S Burchfield
6108 Hunter Lane
Colleyville, TX 76034
James W Pine
5918 Hunter Lane
Colleyville, TX 76034
James D Henslee
PO Box 863
Colleyville, TX 76034
William & Beverly Lothrop
607 Shelton Drive
Colleyville, TX 76034
James & Susan Wood
6001 Bransford Rd.
Colleyville, TX 76034
Amy Shelley
Planning & Zoning Assistant
C L & Ruth Ann Madden III
6112 Hunter Lane
Colleyville, TX 76034
Howard A & Mary K Rettig
PO Box 17
Colleyville, TX 76034
Billy G & Dinah Stephens
612 Shelton Drive
Colleyville, TX 76034
Bobby J & Christine Combs
6106 Hunter Lane
Colleyville, TX 76034
Kevin D & Margaret M Love
6000 Hunter Lane
Colleyville, TX 76034
Vanderpool, Jeffrey Etux There
601 Shelton Drive
Colleyville, TX 76034
Brian & Stacy Markwood
6212 LD Lockett Rd.
Colleyville, TX 76034
December 9,2004
RECEIVED
DEe 09 2004
City of Colleyville
Planning and Zoning Commission
100 Main Street
Colleyville, TX 76034
l Per ..._................... '
RE: Case Number Z-04-042
Z-04-043
Dear Commissioners,
We would like to reaffirm our objection regarding the rezoning ofR40 to R20 in our
neighborhood, on our street.
The previous request to rezone this property, case #Z-04-013, on February 23,2004 was
denied and again denied on April 26, 2004. The reason for the 4 to 1 denial by the
Planning and Zoning Commission was due in part by the overwhelming opposition of the
proposal from the neighbors.
The two (2) previous rezoning proposals were met with a strong resistance because of the
request for lots less than R40. The same resistance remains today from the neighbors as
documented by the petition dated December 7,2004 forwarded to the City ofColleyville
on December 9,2004 reflecting the 48 citizens and neighbors who request your
consideration to zone R40 only.
This area of Colleyville from the LD Lockett Road area south is unique and historic to
Colleyville. The neighborhood and homes are situated on large tracks or acreage of land
without the infill of small tightly fitted new subdivisions popping up detracting from the
rural atmosphere. This rural atmosphere is what is projected and exploited by the City's
Logo and Chamber of Commerce website.
The current neighbors like us chose this particular area of Colleyville for the setting that
exists here. When each of the current property owners bought or built their homes they
relied on the current zoning to protect the integrity of this neighborhood.
Please protect this unique neighborhood of rural Colleyville by denying zoning less than
R40.
Sins.erelY,
B~;\e~ ,. . pi
609 Shelton Drive
Colleyville, TX 76034
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Bever! y Lothrop
December 8, 2004
RECEIVED
DEe 0 9 2004
Planning and Zoning Commission
City of Colleyville
100 Main Street
Colleyville Texas 76034
Per ..............
Reference Case Numbers: Z-04-042 and Z-04-043
Dear Sirs:
My name is Darryl Heath and I was one of the residents who spoke at the P&Z meetings a few
months back related to the land situation on Shelton Road. I am writing the commission today
(again) because I believe that the new plan being submitted for this property is still unacceptable
for this area of Colleyville and for the rural feel that we as residents are trying to keep. And I hope
you will work with the developer to help ensure that the sentiments described in the previous
meetings are not lost. Though I cannot attend the meeting on November 13th due to business
travel, and I am certain that this plan will be put forth as a another compromise, but for the
neighbors and citizens of this part of Colleyville, it is clearly not. Realistically, it attempts to put 14
lots in a space that should likely have much less. The issue I have, like most, is with the R20
proposal, not the R40 proposal, yet I believe the overall plot will have to be modified to create
something that is reasonable. Basically, I am very concerned about the precedence that will be
set by allowing R20 lots to be created in this area of town.
We did not move to this part of Colleyville to have 14 homes replace 2 and have yet another
neighborhood built next to our rural setting investments. Though I respect the need for
development to continue, I would personally like to see this land settled into 2+ acre plots, but I
also recognize that the builder will probably not see that as profitable enough for his venture.
However, I do believe that a zoning designation smaller than R40 would certainly result in a
change to the entire landscape and feel of the area. And the precedence it would set would surely
allow other smaller lot neighborhoods to soon follow. I think you know the many concerns that the
neighbors have over this proposed re-zoning, so I will not cover them in this letter. I only ask that
you consider the long term masterplan and resulting impact that this decision could have on this
area of Colleyvile.
Thank you very much for your attention to this matter.
Very truly yours,
(;VeY~
Darryl Heath
Darryl Heath
6200 Bransford Road
Colleyville, Texas 76034
612 Shelton Drive
Colleyville, Texas 76034
RECEIVED
DEe 0 9 2004
December 7, 2004
Per ...........-...,
Planning and Zoning Commission
City of Colleyville
100 Main Street
Colleyville, Texas 76034
Re: Rezoning Request at Shelton Drive
Case No. Z-04-042
Case No. Z-04-043
With reference of the zoning change requests at Shelton Drive, while we would
prefer this land be kept as agricultural land, we realize that it is inevitable that this site
will eventually be rezoned for residential use. We feel very strongly, however, that if it
is to be developed, it should be at a minimum of R40. This neighborhood is one of
Colleyville's oldest and the historic Webb House is located at the west end of Shelton.
The street still retains its rural look and feel with horses, cows, goats, sheep and chickens
in the immediate area, and to build 14 houses on the property will completely change the
atmosphere of the neighborhood and almost double the number of houses. If the five
requested R20's were changed to one R40 and two R30's, this would give a maximum of
12 houses, which would still impact the neighborhood, but not nearly as badly.
Most of our neighbors specifically chose to live in this area because of the rural
feel and the open spaces. It is one of the few remaining areas where wildlife can still be
seen and is still welcome.
It is one thing to develop land that is apart from existing housing, and quite
another to develop land in the middle of existing housing. Experience tells us that new
housing developments take years to complete and, therefore, this quiet neighborhood is
going to be subjected to the noise and inconvenience of new building for many years to
come. In fact, Mr. Bagwell broke ground in 2001 at his Broughton development, and the
pamphlet available at that site, as of now, shows only about 11 lots have been sold.
While we do not know, at this time, what size houses Mr. Bagwell is proposing to
build, having looked at some of his other developments it appears that he builds large
houses on fairly small lots. Of necessity, the houses are rather close together, thus posing
a fire hazard especially in an older neighborhood with many trees.
Planning and Zoning Commission
December 7, 2004
Page -2-
The Shelton/Hunter neighborhood has been experiencing serious drainage and
sewer problems for years, and to build 14 more houses would cause even more problems
and negate the drainage work done by the City several years ago.
Earlier this year, a traffic study of Shelton was conducted and it was found that
1650 cars used Shelton in a 24 hour period. The traffic counter was placed just south of
the Hunter turn and therefore, did not take into account cars coming down Hunter and
turning west on Shelton, or cars going south on Shelton and turning onto Hunter. To
build 14 more houses is obviously going to impact the traffic greatly. Shelton is a fairly
narrow street and during construction, the construction vehicles will inevitably block the
street from time to time and possibly cause serious response time delays for the
Colleyville Fire Department, as Shelton is a cross street of preference of the firefighters
stationed at the McDonwell School Road fire house.
Finally, the City markets itself as being rural, and in fact, the City logo reflects the
rural nature of Colleyville. We feel that this neighborhood, which is one of the few
remaining rural areas in the City, should remain that way.
Very truly yours,..__-
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Bill and Dinah Stephens
Opposing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-042
RECEIVED
DEe 0 9 2004
Per .............
The neighborhood surrounding the proposed property located at 512 Shelton
Drive, Colleyville, Texas would like to express their concerns regarding the
proposed zoning change from AG Agriculture to R20 Single Family
Residential.
The neighbors of this property believe that the proposed R20 Single Family
Residential is not in the best interest of this neighborhood or Colleyville for
the following reasons:
~ Density-R20 Family Residential would be a tremendous
increase in density for this neighborhood. The total number of
homes proposed is three less than the entire number of homes
located on Shelton Drive
~ Loss of Rural Appealing Atmosphere of Colleyville-the street
of Shelton Drive, and the next streets over (Beverly Drive and
LD Lockett) have home sites on lots over an acre and are
zoned R40-over 50 existing residences
~ Drainage-Shelton Drive and Hunter Lane currently have a
serious water run off drainage problem with the addition of
these large homes the problem would increase greatly and
impact the homes down hill from the proposed development
~ Fence-the current zoning of R40 allows for open spaces,
fencing in of the proposed development would negatively
impact the rural atmosphere of this area of Colleyville
~ Water-is the available supply line sufficient enough to serve
14 additional very large homes and sustain pressure to current
homes
>- Sewer-is the current system in place sufficient to service the
large new homes and sustain the current homes
>- Lighting-the addition of street lights and lighting of the
exterior of the 14 homes would distract from the rural
atmosphere
>- Increase Traffic-can the current narrow shoulder less street
support the increase in traffic
Our first desire would be to keep the track as it is.
The current neighbors chose this particular area of ColleyvilIe
for the large lot, rural setting that exists here. When each of the
current property owners bought or built their homes they relied
on the current zoning to protect the integrity of this
neighborhood.
We are urging the Planning and Zoning Commission to consider
rezoning the property R40 instead of the proposed R20 lots.
This petition is supported by the citizens of Colleyville whom appear
on the following attachment:
December 7, 2004
Opposing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-043
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DEe 09 2004
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Case # Z-04-043
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RECEIVED
DEe 0 9 2004
Per ............. l
Opposing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-043
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RECElVED
DEe 0 9 2004
. Per ..............
Opposing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-043
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RECEIVED
DEe 0 9 2004
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Address
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Op ·
posing The Rezoning
Of 512 Shelton Drive
From AG To R20
Case # Z-04-043
Printed Name S'
19nature
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DE.L 0 9 2004
Per
.........-......
ORDINANCE 0-05-1507
AN ORDINANCE AMENDING CHAPTER 3, LAND USE OF THE LAND
DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING
THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON A PORTION OF
TRACTS 2D1 AND 2D1 C, JOSEPH WHITE SURVEY, ABSTRACT 1692, FROM
THE AG-AGRICUL TURAL DISTRICT TO THE R40 SINGLE FAMILY RESIDENTIAL
DISTRICT; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING
A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, an application for a zoning change was filed by The Lotsmith on
November 15, 2004, under Case No. Z-04-043; and
WHEREAS, the City of Colleyville has complied with the notification requirements of
the Texas Local Government Code and the Colleyville Land
Development Code; and
WHEREAS, the Planning and Zoning Commission has held a public hearing and
made a recommendation on the proposed zoning amendment; and
WHEREAS, the City Council has determined that the proposed zoning amendment is
in the best interests of the City of Colleyville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
THAT the Master Plan, the Land Development Code of the City of
Colleyville, Texas, and the Official Zoning Map are hereby amended
insofar as they relate to certain land located in Colleyville, Texas, by
changing the zoning of a portion of Tracts 201 and 201 C in the
Joseph White Survey; Abstract 1692, from the AG-Agricultural to
R40-Single Family Residential District, as shown on Zoning Map
attached as Exhibit "A", and described by metes and bounds
description attached as Exhibit "B",.
THAT any person, firm, or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT the Land Development Code of the City of Colleyville, Texas,
shall remain in full force and effect, except where amended by this
ordinance.
Sec. 4.
Ordinance 0-05-1507
Page 2 of 2
THAT the City Secretary is hereby authorized and directed to cause
publication of the descriptive caption and penalty clause hereof as an
alternative method of publication provided by law.
Sec. 5.
THAT this ordinance shall become effective immediately upon
publication.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2005.
day of
The second reading and public hearing being conducted on the
2005.
day of
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
EXHIBIT A - ZONING MAP
EXHIBIT B - METES AND BOUNDS
LEGAL DESC.RI PTI ON
PROPOSEOR-40 ZONING
Commencing at the POINT OF BEGINNING; said point being the southwest
corn'er of a 10.003 tract of land, in the Joseph White Survey, Abstract
1-692, City of Colleyville, Tarrant County, Texas, and being a portion
of that certain tra'ct of land as described in deed to O. Leroy Chism
and wife in Volume 3373, Page 616 and Volume 3381, Page 142 of the Deed
Records of Tarrant County, Texas; said point being in the approximate
centerline of Shelton Road and being approximately 731.58 feet East of
the southwest corner of said Survey;
THENCE North 00015'14" West, along the west line of said Chism tract, a
distance of 308.05 feet;
THENCE North 89042'54" East, a distance of 126.50 feet;
THENCE North 31007'55" West, a distance of 143.64 feet;
THENCE North 00017'06" West, a distance of 644.58 feet;
THENCE North 17005'14" West, a distance of 38.99 feet to the southeast
line of the St. Louis and Southern Railroad;
THENCE North 47026'27" East, along the southeast line of the St. Louis
and Southern Railroad, a distance of 420.84 feet;
THENCE South 00015'05" East, along the west line of said Chism tract, a
distance ~f 1397.47 feet;
THENCE South 89053'41" West, along .the approximate centerline of
Shelton Road a distance of 352.32 feet returning to the.POINTOF
BEGINNING and containing 389,791 square feet or 8.948 acres, more or
less.
EXHIBIT B - METES AND BOUNDS (cont'd)
N31 -07 '-SS"W
143.64'
N89-42'S4"E
126.S0'
LOT IR
N17-0S'14"W
38.99'
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SHELTON RD
POINT OF
BEGINNING
CITY COUNCIL
cc@na AGENDA BRIEFING
lex":;
MEETING DATE: i
ITEM#: :
ORDINANCE #: !
01/18/05
8
0-05-1508
CITY MANAGER i
DEPARTMENT HEAD i
FINANCE REVIEW i
DEPARTMENT: COMMUNITY DEVELOPMENT
SUBJECT: Approval of an amendment to the Land
Development Code regarding Chapter 12, Erosion
Control, Case G-04-028
Previous Action: None
First Reading and Public Hearing
The City Council adopted the current erosion control regulations on September 21, 1999 with
the approval of Ordinance 0-99-1174. These regulations were later incorporated into Chapter
12 of the Land Development Code on April 18, 2000 with the approval of Ordinance 0-00-
1214. The erosion control regulations establish requirements for the placement of erosion
control measures in new subdivisions, on construction sites for new residential dwellings and
for new commercial projects. Erosion control measures include the installation of siltation
screening, placement of hay bales, sand bag screening, curb inlet screening and the
placement of sod in erosion sensitive areas.
Municipalities across the country are adopting erosion control regulations in response to
directives from both State and Federal agencies, such as the Texas Commission on
Environmental Quality and the Environmental Protection Agency. Colleyville's erosion control
regulations have been in place for over five years. However, staff is proposing minor revision
to the regulations in order to clarify the erosion control responsibilities associated with new
subdivisions and for lots where building permits have been issued.
In the past, for example, it was not clear whose responsibility it was for maintaining erosion
control measures once a subdivision had been completed and all of the required public
improvements in the subdivision were accepted by the Engineering Department. In terms of
determining responsibility for compliance with the regulations, there appeared to be a gap
between the time when the subdivision was finaled by the Engineering Department and the
time when a building permit was issued for a new home. The Building Inspection Department
assumed the responsibility for ensuring compliance with the erosion control regulations on a lot
once a building permit had been issued and after the subdivision had been finalized by the
Engineering Department.
To clarify this deficiency, the regulations have been re-organized, subject matters placed in
bold, and language has been inserted to designate the lot owner as having responsibility for
maintaining the erosion control measures after the subdivision is finaled by the City and until a
building permit is issued for a new home.
Agenda Briefing
Ordinance 0-05-1508
Page 2 of 2
Chapter 12 of the Land Development Code does not require a recommendation from the
Planning and Zoning Commission
Recommendation
Approval
Attachments
. Chapter 12 showing proposed deleted and new text
. Ordinance 0-05-1508
Proposed changes indicated
with strikethrough and bold-underlined text
Land Development Code
City of Collewille. Texas
i Chapter 12
Im~~os~.~~. Cont!.~..~..m.!l.~~_~~~~ions
..............~.......... ....... ............................ ..
;
..i
... .......proposedch'angesiiI68J04
Section~ 12-100 Purpose~
12.1..\
PmwSfiJE
TRe ~l.lr~sse sf t!;lese ElreSi@R Q@Rtr@1 rEl~l.llati@Rs is t@ set fSR:R tR8 miFliml.lm staR8an;ls R8QElSSarJ t@ ~r@tElQt
a~aiRst er@si@Fl aR8 sS8imElFltati@R ~r@BIElms witRiR tRe City sf Cslleyville .....ReR (1) Flew sl.lB€livisi@RS are
8evel@~e8, (2) a Bl.lil€liR~ ~srmit Ras BeeR iSSl.le8 fer a Q@Rstrl.lQti@R site, @r (3) @tRer s@H er@si@R Q@REliti@RS
Qreate a ~l.lBliQ eresi@R Rl.lisaRQS as RereiR 8efiRe8. The purpose of this Chapter is to establish minimum
standards to prevent erosion and sedimentation problems within the City of Colleyville which are
associated with buildina construction activities. new developments or when other soil erosion
conditions have potential to create a public erosion nuisance. These erosion control reaulations are
intended to prevent a public erosion nuisance by:
A. reducinQ sedimentation in streams. creeks. lakes. waterways. storm drains:
B. protectinQ the Quality of the water in the City of Colleyville:
C. protectinQ and preservina wildlife habitat. and
D. reducina the neQative environmental impacts of construction activity.
12.1.B
.-U>PhlC'.DlhlTY
1!!'/SPj 1st, traGt @r ~ar@el @f laREI '.'JitRiR tRe Qsr~@ratGl limits €If tRe City Cslleyvill9 sRall Be Sl.lBjElQt t@ tReSEl
eresieFl Q@Rtrel re~l.llatieRs.
12.1.C
I}YTlEfiJ OF Cll": OFFICi. \.l.S
TRe City I!!R~iRe8r, @r !;lis €lElSi~Ree, is ReFElBY al.ltR@rizS8 t@ eRroF€lS tR9se SR3si@R Q@Rtrel FEl~l.llati@RS.
12.1.>>
CSl'lFhlCTR'IG REGUb'. TI9l'lS
IR tRe ElVeRt €If a Q@RfliQt BS!1t/SSR tRSSS sr@sieFl Q@Rtr@1 r8~l.llatisFlS aR8 aRY erGiFlaRQS @f tRS City @f CellsY':iIIEl,
tREl m@st rsstriQtive rS~bllatieR sRall !jl@V9rR.
Section 42.2 12-105 Authorization for Adoption of This Chapter
The regulations contained in this Chapter have been adopted under the authority of:
A. Chapter 51 - General Powers of Municipalities of the Texas Local Government Code, which authorizes a
municipality to adopt ordinances, rules, or police regulations that are for the good government, peace, or the
trade and commerce of the municipality.
B. Chapter 217 - Municipal Regulation of Nuisances and Disorderly Conduct of the Texas Local Government
Code, which authorizes a municipality to define and prohibit any nuisance.
C. The Home Rule Charter of the City of Colleyville, which authorizes the City Council to exercise all powers
granted to municipalities by the Constitution or the laws of the State of Texas.
TRS City I!!R~iFlssr may a~~r@ve a 'Naiver Elf a ~r@visieR €If tRese ereSiElR QSRtr@1 re!jll.llati@Rs '::Rere striQt
a€lRerSRQ8 tEl tRese rS€ll.lirSFJ:lSRts '/Jill resl.llt iFl l.lRFleQeSsapJ RarElsRi~ aR8 FlElt fl.llfill tRe iRtSRt @f tRSSS er@sisFI
Q@Rtr@1 re!jlbllati@Rs. TRe 9WRsr s!;lall sblBmit a writtsR re€ll.lElst fer a waivsr statiFl!jl tRs s~8QifiQ v:aiver S@l.l~Rt
aREI rsaS8RS tGr rS€ll.lSstiR~ tREl v:ai\'sF. TRS City I!!Fl~iReer sRall Ret ~raFlt a waiver blFlle&s aR8 blRtH sblffiQisRt
s~eQifiQ reaS8RS jblstifyiR!jl tR9 'Naivsr are ~re\'i€le8 BY tRS @\':R9r.
............................. ..................... .. .
Chapter 12- Erosion Control
Page 12 - 1
Land Development Code
Citv of Collewille, Texas
Section 12-110 Applicability of This Chapter
The provisions of this Chapter shall be applicable to every lot. parcel. or tract of land situated within the
corporate limits of the City of Collevville and to anv property situated outside the corporate limits where a
building permit has been approved by the City of Collevville.
-.: .-~.._.~.~--
OefiRitieRs a~~liGaBIEl te t!;lis C!;Ia~tGlr FAay BEl feblR€! iR Cf:1aptBr 2 Q@firdi@r!s ef tRis laR€! OS'JEllepFAElRt Ceas.
. : -~:.. ~-: :-;...: ::.: =--- ..-:-:
......... ......
- --.-.-.- .--
- - - -
11.5...._ OFFErl~E FSR PERFSmnN€J E:.WRFlYSRlC ',"lTIISllT .\1'1 E:.RTIIWSRK PERl\UT
It sRall Be blRleR',4l;1l w rElFAeVGl tFeSS, El}(Gal,,'atEl, !ilFa€!s, leVEll, er etReruiss aistl;lrB seil er ~ElFfeFFA aRY saFt!;l'.\I@rk,
ElXSElpt '.'.'RSFe El}(eFA~te€!, wit!;leblt aR l!!aFt!;lw@rk PElFFAit er aR I!!resieR CeRtrel PlaR wRis!;I !;Ias BeeR a~~reve€! BY
t!;le City. 'N!;ISR t!;le ar-ea prepesEl€! fer eaFt!;l'.'JGrl{ is leGatG€! witRiR tREl IiFAits ef tREl 1 gg year flee€! aFGla, ap~re\.'al
ef a sEl~arate Osv8le~FAeRt PSFFAit iSSblS€! BY tREl Flee€! PlaiR .'\€!FAiRistrater s!;lall alse BEl re~bliFe€!.
I1.U~
E]~IUFn8l'IS FSR CER'f.\R'1 LCHYITlES
T!;Is fellewiR!il aGti'Atias s!;lall BEl eXElFA~t WGFA t!;lSSEl ElresieR GeRtrel rEl!jbllatieRs:
1. AR iR€!ivi€!blal pFElp8Fty eV:RElr s!;Iall BS ElwaFApt freFA eBtaiRiR!il aR l!!aFt!;l'/JGFk PeFFAit \':!;IElR t!;lEl laR€! is blSEl€! as
a siR!jle faFAily resi€!eRGEl, aR€! t!;ls eaFt!;lv/arl< te Be ~ElFfeFFAEl€! is fer t!;ls SElIEl pblrpeSElS ef !jareElRiR!il,
laR€!SGapiR!j, s~riRklElr iRstallatieR, er et!;lElr eaFt!;lwGrk ~blFPesss Ret relate€! te blrBaR €!ElvSle~FAeRt.
2. T!;Ie City FAay appF@'JEl a FGl~blsst fer El}(SFAptieR WGFA iRstalliR!il all er aRY ~eFtieR ef t!;lEl sresieR GeRtFeI
FGl~bliFeFAeRts '/.'RSR t!;lEl City iRSpElGter !;Ias €!EltSFFAiRS€! tt.lat (a) t!;le aFAeblRt ef eaFt!;l'JJGrl{ '.'JiII Ret GablSS 3
pblBIiG sresieR RblisaRBEl, er (B) t!;lEl w~e!jra~!;Iy aR€! tRe aFAeblRt ef emistiR!j v8!ilEltatieR \':i11 ~FeVElRt aR ef:feRsB
ef t!;lSS8 eresieR GeRtrel rS!ilbllatieRs.
2. TREl CiPJ FAay Fe~bliFe iRstallatieR ef s~sGifiG ElreSieR GeRtrel FAElaSblrElS, eVElR v:!;IeR a previebls El}(ElFA~tieR
re~blest !;Ias BeeR ap~rev@€!, if it is €!EltSFFAiREl€! BY t!;lEl CiPj tRat a Sbl1fiBiElRt aFA@blRt ef seil eresieR er siltatieR
Greates a pblBIiG RblisaRGe.
Section 12-115 Exemptions and Waivers for Certain Activities
The followinQ activities shall be exempt from these erosion control reQulations. provided that an
exempt activity which causes a public erosion nuisance may subsequently be required to install
erosion control measures:
A. A property containinQ an existing single-family residence where any earthwork performed is for
the sole purposes of gardening. landscaping. sprinkler installation. or other earthwork activity not
related to urban development.
B. Any non-residential earthwork where the volume of material does not exceed 100 cubic yards or
where the area disturbed does not exceed 1.000 square feet.
C. When the Public Works Director has determined that:
1. the amount of earthwork will not cause a public erosion nuisance. or
............................
Chapter 12- Erosion Control
......M..............
Page12-2
Land Development Code
City of Collewille. Texas
2. the topoaraphv and the amount of existina veaetation is sufficient to prevent a public erosion
nuisance.
D. The Director of Public Works may approve a waiver of a prOVISion of these erosion control
reaulations where strict adherence to these requirements will result in unnecessary hardship and
not fulfill the intent of these erosion control reaulations. The owner shall submit a written request
for such waiver statina the specific waiver SOUQht and reasons for reQuestina the waiver. The
Director of Public Works shall not Qrant a waiver unless and until sufficient specific reasons
iustifvinQ the waiver are provided bv the owner.
Section 12-120 Definitions
Definitions applicable to this Chapter may be found in Chapter 2 - Definitions of this Land Development Code.
Section 12-125 Earthwork Permit
A. General Requirement - It shall be unlawful to remove trees. perform excavation. aradina. levelina.
fillina or otherwise disturb soil without prior approval of an earthwork permit bv the Director of
Public Works. or his desianee. except where such work is exempted bv a provision contained in
this Chapter. Approval of an earthwork permit and installation of erosion control measures may
be required bv the Director of Public Works anytime that an offense of these erosion control
reQulations is imminent. No separate earthwork permit is required where enaineerina
construction plans for a subdivision or a buildinQ permit for a structure has been approved which
includes an approved erosion control plan.
B. Earthwork Permit - All applications for an earthwork permit shall be reviewed bv the Director of
Public Works, or his desiQnee, for compliance with the reaulations contained in this Chapter. No
earthwork permit shall be approved until the developer has submitted, and the Director of Public
Works has approved. an erosion control plan as defined elsewhere in this Chapter. Anv
earthwork permit approved under the authority of this Chapter shall expire one hundred and
eiahtv (180) days from the date of issuance. unless a time extension has been authorized bv the
Director of Public Works. When the area proposed for earthwork is located within the limits of the
100-vear flood area. approval of a separate Development Permit issued bv the Flood Plain
Administrator shall also be required.
Section 12-130 Requirements for Developments
A. Subdivisions - All applications for subdivision plat approval where excavation or fillina is
proposed or where public improvements are proposed shall include an erosion control plan. No
enQineerina construction plans for a subdivision shall be approved nor shall any Qradina. tree
removal. excavation, or construction of public improvements commence until the erosion control
plan has been approved bv the City. Erosion control measures shall be installed and maintained
durina the construction of public improvements. Upon completion of the subdivision, the Director
of Public Works shall not recommend final acceptance of the public improvements or authorize
release of buildinQ permits for the subdivision until either (1) the construction site has been
returned to a condition that will not create a soil erosion nuisance. or (2) erosion control
measures have been installed. inspected and determined to be in conformance with an approved
erosion control plan and/or the reaulations contained in this Chapter. The developer. or lot
owner, shall be responsible for the maintenance of all erosion control measures for the
subdivision or applicable privatelv owned lot. except for any lot where a buildinQ permit has been
issued for construction of a structure. The Director of Public Works shall notify the developer, or
lot owner. of any non-compliance with the erosion control plan for the subdivision.
B. Suretv for Permanent Erosion Controls in New Subdivisions - The developer shall provide a
surety in the form of cash, certificate of deposit. irrevocable letter of credit acceptable to the City.
................... .............................
Chapter 12- Erosion Control
...............
Page 12 - 3
Land Development Code
Citv of Co/levvi/le. Texas
or surety bond underwritten by a surety company licensed to operate in the State of Texas to
insure that veaetative cover or other permanent erosion control measures are maintained and
functionina properly UP to a two (2) year period from the date of final acceptance of the dedicated
streets and/or utilities by the City of Collevville. This surety shall be aiven to the City before the
final acceptance of the streets and/or utilities. This surety shall be in the amount estimated to be
one hundred percent (100%) of the cost of constructinQ and maintainina the permanent erosion
controls for a two (2) year period. Such estimate shall be sianed and sealed by a reaistered
professional enQineer.
Veaetative cover which is planted and a permanent part of a public improvement proiect
associated with a subdivision development will not be accepted by the City until the Qrowth has
been established and maintained by the developer for a two (2) year period from the date of final
acceptance of the subdivision's streets and utilities.
After the two-year period has elapsed. the owner of the property shall be responsible for
maintainina the erosion controls in aood workina order. If any future owner modifies or disturbs
the erosion controls for the area. that owner must restore or replace the permanent erosion
controls at the conclusion of the disturbina activity.
C. Suildina Permit Applications - All applications for a buildina permit for any new structure or
renovation or addition to an existinQ structure shall submit an erosion control plan for the
proposed buildinQ site. unless the buildinQ official has determined that the proposed construction
work does not pose a potential erosion control nuisance. The erosion control plan shall be
similar to that shown in Exhibit 12-D. No buildina permit application shall be approved nor shall
any aradinQ. tree removal. excavation. or construction commence until the erosion control plan
has been approved by the City. Erosion control measures shall be installed and maintained
durina the construction period of the structure.
No buildinQ inspection shall be approved unless the erosion control measures are in compliance
with the erosion control plan and these erosion control reaulations. Upon completion of the
structure. the buildina official shall not approve the final inspection until either (1) all erosion
control measures are found to be in conformance with the erosion control plan or (2) the lot has
been adequately sodded. The buildina official shall notify the contractor of any non-compliance
with the erosion control plan for the buildinQ site.
D. Existina Developments - The City may require installation of erosion control measures for an
existinQ development when it is determined by the City that a sufficient amount of soil erosion or
siltation has potential for creatinQ a public nuisance.
Section t2.612-135 Erosion Control Plan ReqWfed Requirements
At a minimum. an Erosion Control Plan shall contain the followinQ information:
A. Name and address of the property owner
S. Name and address of the person performina the earthwork
C. A plan drawn to scale of the property showina the property boundary. street riaht-of-way,
drainaQe easements and the aeneral area where earthwork is proposed.
D. The existina and proposed drainaQe flow by usinQ arrows to indicate the direction of slope.
E. The location and type of erosion control method proposed.
F. The location where access is aained to the property.
G. An estimate of the amount of soil beina disturbed.
l::U.!_ OBJECHYES
TR8 e9je€ti'JEl~ ef tRe I!!rs~ieF! CeF!trsl PieR are te ~reveF!t ~blBlis eresieF! F!bliseF!sEls. ~Je l!!aRRwerk PeFFRit sRall
Be El~~FElVf3€1 BY tRe City "mtil ElF! I!!rssieF! CeF!trel PieR Res BSElFl sblBFflitte€l 'NRisR FfIests tRe fGllev:iF!fij eBjesti'Jes:
1. T@ re€lblse se€liFfleF!tetieF! iF! streeFfls, sresl<s, lel-:es, v:etePJleys, ~terFfl €IraiF!s, et€.
Chapter 12- Erosion Control
........... ......................................
Page 12-4
Land Development Code
Citv of Collewille. Texas
2. Te f'lretest tRe €lwalit'/ ef tRe \':ater iFl tRe Cit'J ef Celleyville.
2. Te f'lrevi€!e, f'lretest, aFl€! f'lre~ePle 'i:i1€!life RaBitat.
4. Te rEl€!wse tRs Flegative eFl\'ireFlmeFltal imf'lasts ef seFlstrwstieFl astivity.
11.6.B
Sl:lBI\UTT:.l, RE@mREl\lErm; FSR K\R--Tm':SRlC PEIlMlT:
It sRall Be tRe reSf'leFlsiBility ef tRe af'lf'llisaFlt te f'lref'lare aFl€! sWBmit aFl ~resieFl aFl€! Se€!imsFltatieFl CeFltrel
PlaFl wRiSR sRall, at a miFlimwm, seFltaiFl tRe felle'f:iFlg iFlfermatieFl:
1. ,,\ site f'llaFl €!ra',vFl te ssale ef tRe f'lref'lerty 'lJRers eartRwerl'i: is f'lref'lese€! sRe\'JiFlg tRs f'lref'lerty
2. BewFl€!ary, aFlY ~treet rigRt ef way aFl€! aFlY €!raiFlage easemeFlt.
8. TRe sxistiFlg €!raiFlage fie\'! BY wsiFlg arre\'JS te iFl€!isate tRe €!irestieFl ef slef'ls.
4. TRe lesatieFl aFl€! tYf'l9 ef ere~ieFl seFltrel metRe€! f'lref'lese€!.
5. TR9 lesatisFl wRsre aGGess is gaiFls€! te tRe f'lref'lsrty.
Section 12-140 Acceptable Methods of Erosion Control
11.6.C
.\CCEPT:"Bl,E 1\IETIISBS Sf ERSSI8I'I CQI"ITRSl,
A. The following are the minimum acceptable methods of erosion control permitted in the City of Colleyville. All
methods of erosion control shall be installed to prevent siltatieFl eFl f'lwBlis rigRts ef way. a public erosion
nuisance.
1. Erosion control barriers, including the following
a. silt screen fencing installed in accordance with Exhibit 12-A.
b. sandbag sediment barrier installed in accordance with Exhibit 12-8.
c. silt collection ponds.
d. storm drain inlets - Curb inlets shall be protected with wire mesh and sand bags in accordance with the
requirements shown on Exhibit 12-C.
e. hay bale screening shall not be used as a primary silt screen barrier but may be approved by the City to
supplement other erosion control methods.
2. Erosion control filters, including the following
a. filter berms
b. filter fencing
c. continuous block sodding at a width acceptable to the City Engineer.
3. The City Engineer may approve an alternate method if said method meets the intent of these erosion
control regulations.
11.6.1)
ER8SIQI"l CQI"lTR81, B:.RRlER S'f>'.rlB:.RB~
B. Erosion Control Barrier Standards - Where required by these regulations, there shall be an erosion control
barrier constructed according to these standards. The erosion control barrier shall be installed to a minimum
height of twelve inches (12") with the base buried to protect from washout. Said erosion control barrier shall be
placed behind any curb and extend across a minimum of 66% of the street frontage of the lot. Additional
erosion control barriers may be required to provide erosion control for the entire width of the lot where required
by the administrative official, except at the access point. There shall be a four-foot (4') transition section at each
end of the barrier. The erosion control barrier shall provide for a minimum of one point of access which shall be
a minimum width of ten feet (10') and a maximum width of twenty feet (20'). The access point shall have a
minimum four inch (4") thick gravel base and extend a minimum of ten feet (10') from the curb. In the absence
of any curb, the City inspector shall determine the proper location of the erosion control barrier.
11.6.E
RE@l:lIRE!'ilErm;F8RBl:lIl,BllJG PERMIT MPUC\TISI'IS
1'.11 af'lf'llisaFlts fer a Bwil€!iFlg f'lermit sRall SWBmit aFl I!resieFl CeFltrel PlaFl fer af'lf'lr9val f'lrier t9 tRe isswaFlGe
ef a Bwil€!iFlg f'lermit. ~Je GeFlstrwGtieFl may GemmE/FlGe wFltil SWElR time tRat evi€!eFlGs te mitigate seil eresieFl
Chapter 12- Erosion Control
Page 12 - 5
Land Development Code
Citv of Collewille. Texas
aRa SSair;FI9RtetiEHl I:les BS8R e~~rs\'ea BY tl:le City IRs~s€ltsr. Tl:ls ir@sisR CSRtrsl PieR sl:lell BS sir;FIiler t9
tAet SI:l9\'/R iR ~)(l:liBit 12 O.
U.6.F
RJ;@YIREMEI'I'FlS F9R ~JE"': ~YBln"IlSl91'1S
/\11 a~~Ii€leRts fer s~BaivisisR sf leRa sl:lall s~Br;FIit ts tl:l8 City I!!RsiRs8r eR E:resisR CSRtrel PieR f8r e~Jilrs'.-al ~rier
te tl:l8 €lQr;FIr;FI8R@8r;F1BRt sf SFaaiRS, tree rer;FIsval, 8)(€levatisR, sr @sRstr~€ltisR sf ~~Bli@ ir;FI~re\'8r;F1SRtS. TRs
erssieR eRa Seair;FIeRtatieR ~leR sl:lell B8 iR@I~a8a iR tl:lB sRsiR8BriRS @eRstr~€ltisR ~leRs ef tl:ls s~Bai'JisisR.
U.6.C F1SPEcnmls .\l'm TIME ~CIIEBYl.E F9R C9l\WU\I'ICE
1. Fer ~~ilaiRS Psrr;FIit AetivitiBS 1'.11 erssieR @@Rtrel r;FIses~res sl:lell Be iRstallea ~ri9r ts tl:18 staR sf eFlY
eaFtl:1v/srk esse@iet8a \I.-itl:l a B~i1aiRS ~ElFmit. ~ls rEl€l~irEla B~ilaiRS iRs~e@tieR sRall B8 a~~rev8a BY tl:l8 City
~Rless tREl srssieR €lsRtrel r;FIees~res arB iR @sr;FI~liaR€lEl witl:1 tRsS8 BresisR @QRtrel r8s~latisRs.
2. Fsr ~19It/ S~BaivisisRs .^.II eresiQR @sRtrsl r;FIses~rElS sRell BB iRstallea ~rier ts fiRal e@€lB~taR@B sf tl:ls
s~BaivisisR BY tl:lEl CitJ E:RSiR8BF-.
J. As RS€l~ir9€l BY tl:lB City E:resisR €lsRtr;G1 r;FIeaS~rBS sl:lell Be iRstallsa aRytir;FIB tRat aR SffeRS8 Elf tl:l8SS
8resisR @eRtrsl r8s~latisRs is ir;FIr;FIiRsRt.
U.6.11
RE ','E(;ET.\Tl91'1 RE@UmEl\IENTS
C. Re-veaetation Reauirements - No erosion control measure shall be removed until the property has
been replanted with vegetation and said vegetation prevents an offense of these erosion control
regulations, or upon approval by the City.
Section ~12-145 Offense of Failing to Comply, Notification and Stop Work Orders
U.:.A
POOUC ER9lS19l'l NYIS.'.l'lCE 9EFF1EB
A. Public Erosion Nuisance Defined - It shall be unlawful for any person, firm or corporation which owns,
possesses, is in custody of or exercises control of property to permit a public erosion nuisance te e€l@~r
SR saia ~rs~8rty. A public erosion nuisance is an occurrence where erosion of, or sediment from, one
location causes an unsafe, bothersome, or unsightly condition on property at another location, public
property and/or public rights-of-way. An unsafe, bothersome or unsightly condition or burden includes
silt, mud or similar debris, originating on one property but being deposited onto a second off-site property,
v.'Ai@1:l is ~~BIi€l ~re~8rty public property, or a public right-or-way, iR@I~aiRS a ~~BIi@ 8aS8r;F18Rt.
The owner, builder, developer, tenant, or any other person, firm, or corporation who owns, possesses, is in
custody of, or exercises control of, property, building structures, subdivisions, excavations and fill operations, all
development and all other similar development activities shall be responsible for any silt, mud, or sands
transported from the property by drainage. Additionally, all persons, firms or corporations who, after
construction and development, own, possess, are in custody of, or exercise control of, the property are
responsible for preventing the erosion and sedimentation problems addressed by these erosion control
regulations.
It is RSt a '/ieletisR sf tAis sraiReR@B if eresiSR eRa se€lir;FIBRtetisR S€)€l~rs ~~SR ~rivets ~rs~8rty aRa is
€lspesite€l blpeR Jilrivate preJilsr-ty.
12.:.:0
YI9L'. Tl9l'l F9R 9.\!l."'.(;Il'I(; ER9S19N Cml'FR91. MK'.SURES
B. Violation for Damaaina Erosion Control Measures - It shall be a violation of these regulations to
remove, damage or destroy an erosion control barrier or other erosion control measure without the approval of a
city inspector or which is required for compliance with these regulations.
U.:.C
N9T1CE 9FVI91.:.Tl9l"1.\I'IB ~T9PW9RI(PR9':ISI91'1S
Chapter 12- Erosion Control
Page 12-6
Land Develooment Code
City of Collewi/le. Texas
c. Notice of Violation and Stop Work Provisions - The City shall give written notice notice to the owner or
agent in charge of any premises believed to be in violation of these erosion control regulations, and provide
forty-eight (48) hours to secure an Earthwork Permit and/or to correct the public erosion nuisance and to
remove the offending sedimentation.
A notice of less than forty-eight (48) hours may be given in the event that the City determines that the situation
believed to be in violation, or poses an immediate threat to public health, and safety.
The City is hereby authorized to issue a "stop work order" at a construction site that is in violation of these
erosion control regulations. However, no stop work order may be issued until the notice provisions of this
section are fully complied with by the City and the owner or agent of the premises has been given the amount of
time allotted to correct the public erosion nuisance and to clean up and remove the offending sedimentation.
Section ~ 12-150 Abatement by City
In the event that the owner of any lot, tract, parcel of land, or a portion thereof situated within the corporate
limits of the city shall fall to comply with these erosion control regulations, tReR the City I!!RgiRssr Director of
Public Works, or his designee, shall notify such owner by letter, addressed to him at the address shown on
the last approved tax rolls of the city, or at any residence or business structure located on subject property or
at the last known address. The mailing of notice in accordance with any of the above shall satisfy this
section. In the alternative, the city may notify the owner by publication in the City's official newspaper on one
(1) occasion. At the expiration of ten (10) days after notification or publication, the city may enter upon such
premises and may do such work as is necessary, or cause the same to be done, in order that the premises
may comply with the requirements set forth within this ordinance. A statement of the cost incurred by the city
to abate such condition shall be mailed to the owner of said premises, which statement shall he paid within
thirty (30) days of the date of the mailing thereof. In the event that said statement has not been paid within
such period, the City Manager may file a statement with the Tarrant County Clerk of the expenses incurred to
abate such condition on said premises, and the city shall have a privileged lien on any lot, tract or parcel of
land upon which such expenses is incurred, together with ten (10) percent on the delinquent amount from the
date such payment is due. For any such expenditure and interest, as aforesaid, suit may be instituted and
recovery and foreclosure had in the name of the city and the statement so made, as aforesaid, or a copy
thereof shall be prima facie proof of the amount expended in any such work performed by the city.
Section 12.9 12-155 Administration and Approvals Swety
11.9.1.
EFFECT SF :\PPR9".\b
A. Effect of Approval - It is to be understood that the approval of an Erosion and Sedimentation Control Plan by
the City does not constitute a recognition by the City that the Erosion and Sedimentation Control Plan will
prevent any, or all, public erosion nuisances. By approval of the Erosion and Sedimentation Control Plan, the
City does not warrant that the Erosion and Sedimentation Control Plan will be sufficient to prevent a public
erosion nuisance, and the City waives no rights to pursue any legal remedies, both under these erosion control
regulations, and all other applicable ordinance and laws.
If for any reason, after an Erosion and Sedimentation Control Plan is approved by the City, a public
erosion nuisance occurs on property addressed by said Erosion and Sedimentation Control Plan, the
approval of said Erosion and Sedimentation Control Plan shall not be a defense or bar to prosecution
under this ordinance.
11.9.B
DISCL:.Il\1ER SF l.HBIUTY
B. Disclaimer of Liability - These erosion control regulations rely on a degree of erosion and sedimentation
control and flood protection that is considered reasonable for regulatory purposes and that is based on scientific,
engineering, and economic considerations. These erosion control regulations do not imply that erosion and
sedimentation controls will survive inundation by runoff from storms or that land below such controls will be free
Chapter 12- Erosion Control
......................................................
Page 12-7
Land Development Code
Citv of Collevville. Texas
from flooding or flood damages. These erosion control regulations shall not create liability on the part of the City
of Colleyville, or any officer or employee thereof, for any flood damages, or erosion or sedimentation damages,
whether to personas or property, that result from reliance these erosion control regulations or any administrative
decision lawfully made thereunder.
12.9.C
SURETY FeR PEm'll-;,\l'IEl"IT ERQSIQl"l CQl'ITRQI,g FI NE....' SUBIUYISIQl'lg
TRe a~~liGaRt lOR all ~rGvi€le a swrety iR tRe rorFR ef GaSR, GBFtifisate ef ele~s~it, irrElvseiaBle letter ef Greelit
aGei8~taBle te tR8 City, er SWFGlty BeReI wRelep.'/rittElR BY a SWrElty eieFR~aRY liei8R~eel te e~eFate iR tRe State ef
Te)(as te iRswre tl;\at ve!jletativ8 €lever aReI etRer ~eFFRaRElRt er8SieR eieRtrs\ FR9aSWFes aFe iRstalleel, FRaiRtaiRe€l,
cmel fWRGtieRiR!jl ~F13~ElFly W~ te a t'-f/e (2) year ~eFie€l fmFR tl;\e elate sf fiRal aGGe~taRGe ef tR9 eleelisateel streets
GRel/er IdtilitiEls BY tl;\e City sf Celleyville. TRis swrety sRall Bel !jliVElFl te tRe City Berore tl;\e fiRal aG€le~taRei9 ef tl:le
~tr8et~ aRelier wtilities. Tl;\is ~wrerf sl;\all B9 iR tl:le aFRewRt ElstiFRateel te Be eR9 RWRelF9e1 ~9ffieRt (1 gg~q ef tl:le
€le~t ef seR~trwGtiR!jl aReI FRaiRtaiRiR!jl tl;19 ~9FFRaReRt ElrGsieR €leRtrGls ror a \vIe (2) jear ~9Reel. SWGR estiFRate
sl;1all B9 si!jlReel aReI ssaleel BY a rEI!jlisterElel ~rsfessieRal sR!jliReer.. .^.RY vGl!jl8tative €lev9r'tJl;1i€l1;1 is ~laRteel aR€I is
a ~eFFRaReRt ~aFt sf a ~wbli€l iFR~reVeFR9Rt ~rGje€lt assesiateel 'l.'itl;1 tl:l9 swbelivisieR ele'Jele~FReRt \':i11 Ret Be
a€l€le~te€l by tl;\e City wRtil tl;\9 !jlF8'tAI;1 l;1as BeeR establisl:leel aReI FRaiRtaiR9e1 by tl;18 el9'Jele~er fGr a \vIe (2) year
~eFis€I ffeFR tl;\e €late ef fiRal aeieief)taR€lEl ef tl;\e swb€livisieR's streets aReI wtiliti9~.
After tl;\8 \vIe year ~9Fieell:las 9Ia~s9e1, tl;1e e'.VRer ef tl;19 ~re~9Fty sl;\all be res~eRsibl9 fGr FRaiRtaiRiR!jl tl;1e eresieR
QeRtrels iR !jlesel 'I:SFl<iR!jl eF€ler.. If aRY MWrEI S'!:R9r FReelifies sr eliStWFbs tR9 eresieR €leRtrels fGr tl:le arEla, tl:lat
e\':Rer FRwst restere er r9~la€le tl:le ~erFRaReRt erGsieR seRtrels at tl;1e seR€llw~ieR ef tl;\e elistblrbiR!jl aGti'.'ity.
Section ~ 12-160 Amendments to This Chapter
Reserved for listing of amendments to this Chapter.
Ord. Number
Date
Subject
Section ~ 12-165 Exhibits
The following Exhibits are included with this Chapter:
Exhibit Number
12-A
12-B
12-C
12-0
Chapter 12- Erosion Control
Page 12 - 8
Proposed Ordinance
ORDINANCE 0-05-1508
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING
CHAPTER 12, EROSION CONTROL, OF THE LAND DEVELOPMENT CODE,
TO ADD CLARITY TO THE REGULATIONS; PROVIDING A SAVINGS
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY
CLAUSE; AND AUTHORIZING PUBLICATION.
WHEREAS, the City Council of the City of Colleyville approved Ordinance 0-00-
1214 on April 18, 2000, to adopt the Land Development Code; and
WHEREAS, the City Council of the City of Colleyville desires to amend certain
portions of the Land Development Code regarding erosion control
by adding clarity to the regulations; and
WHEREAS, notice of a public hearing before the City Council was published in
a newspaper of general circulation in Colleyville at least 15 days
before such hearing; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
Sec. 2.
Sec. 3.
Sec. 4.
Sec. 5.
THAT Chapter 12 - Erosion Control of the Land Development Code,
is hereby amended in its entirety to read as shown in the attached as
Exhibit "A",
THAT Ordinance 0-00-1214, the Land Development Code of the City
of Colleyville, as amended, shall remain in effect, except where
amended by this ordinance.
THAT it is hereby declared to be the intention of the City Council that
the phrases, clauses, sentences, paragraphs, and sections of this
ordinance are severable, and if any phrase, clause, sentence,
paragraph or section of this ordinance shall be declared
unconstitutional by the valid judgement or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of
the remaining phrases, clauses, sentences, paragraphs and sections
of this ordinance, since the same would have been enacted by the
City Council without the incorporation in this ordinance of any such
unconstitutional phrase, clause, sentence, paragraph or section.
THAT any person, firm or corporation violating any of the provisions
of this ordinance shall be guilty of a misdemeanor and upon
conviction thereof shall be fined a sum not to exceed Two Thousand
Dollars ($2,000.00). Each and every day such violation continues
shall constitute a separate offense and shall be punishable as such.
THAT the City Secretary is hereby authorized and directed to cause
Ordinance 0-05-1508
Page 2 of 2
publication of the descriptive caption and penalty clause hereof as an
alternate method of publication provided by law.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the
2005.
day of
The second reading and public hearing being conducted on the
2005.
day of
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
Exhibit "A"
Colleyville, Texas, Land Development Code
Proposed Revisions
Section 12-100 Purpose
The purpose of this Chapter is to establish minimum standards to deter erosion and sedimentation problems
within the City of Colleyville which are associated with building construction activities, new developments or
when other soil erosion conditions have potential to create a public erosion nuisance. These erosion control
regulations are intended to prevent a public erosion nuisance by:
A. reducing sedimentation in streams, creeks, lakes, waterways, storm drains;
B. protecting the quality of the water in the City of Colleyville;
C. protecting and preserving wildlife habitat, and
D. reducing the negative environmental impacts of construction activity.
Section 12-105 Authorization for Adoption of This Chapter
The regulations contained in this Chapter have been adopted under the authority of:
A. Chapter 51 - General Powers of Municipalities of the Texas Local Government Code, which
authorizes a municipality to adopt ordinances, rules, or police regulations that are for the good
government, peace, or the trade and commerce of the municipality.
B. Chapter 217 - Municipal Regulation of Nuisances and Disorderly Conduct of the Texas Local
Government Code, which authorizes a municipality to define and prohibit any nuisance.
C. The Home Rule Charter of the City of Colleyville, which authorizes the City Council to exercise
all powers granted to municipalities by the Constitution or the laws of the State of Texas.
Section 12-110 Applicability of This Chapter
The provisions of this Chapter shall be applicable to every lot, parcel, or tract of land situated within the
corporate limits of the City of Colleyville and to any property situated outside the corporate limits where a
building permit has been approved by the City of Colleyville.
Section 12-115 Exemptions for Certain Activities
The following activities shall be exempt from these erosion control regulations, provided that an exempt
activity which causes a public erosion nuisance may be required to install erosion control measures:
A. A property containing an existing single-family residence where any earthwork performed is for the sole
purposes of gardening, landscaping, sprinkler installation, or other earthwork activity not related to urban
development.
B. Any non-residential earthwork where the volume of material does not exceed 100 cubic yards or where
the area disturbed does not exceed 1,000 square feet.
C. When the City inspector has determined that:
1. the amount of earthwork will not cause a public erosion nuisance, or
Chapter 12 - Erosion Control Regulations
Page 14 - 1
Colleyville, Texas, Land Development Code
2. the topography and the amount of existing vegetation is sufficient to prevent a public erosion
nuisance.
D. The Director of Public Works may approve a waiver of a provision of these erosion control regulations
where strict adherence to these requirements will result in unnecessary hardship and not fulfill the intent
of these erosion control regulations. The owner shall submit a written request for such waiver stating the
specific waiver sought and reasons for requesting the waiver. The Director of Public Works shall not
grant a waiver unless and until sufficient specific reasons justifying the waiver are provided by the owner.
Section 12.120 Definitions
Definitions applicable to this Chapter may be found in Chapter 2 - Definitions of this Land Development
Code.
Section 12-125 Earthwork Permit
A. General Requirement - It shall be unlawful to remove trees, perform excavation, grading, leveling, filling
or otherwise disturb soil without prior approval of an earthwork permit by the Director of Public Works, or
his designee, except where such work is exempted by a provision contained in this Chapter. Approval of
an earthwork permit and installation of erosion control measures may be required by the Director of Public
Works anytime that an offense of these erosion control regulations is imminent. No earthwork permit is
required where engineering construction plans for a subdivision or a building permit for a structure has
been approved which includes an approved erosion control plan.
B. Earthwork Permit - All applications for an earthwork permit shall be reviewed by the Director of Public
Works, or his designee, for compliance with the regulations contained in this Chapter. No earthwork
permit shall be approved until the developer has submitted, and the Director of Public Works has
approved, an erosion control plan as defined elsewhere in this Chapter. Any earthwork permit approved
under the authority of this Chapter shall expire one hundred and eighty (180) days from the date of
issuance, unless a time extension has been authorized by the Director of Public Works. When the area
proposed for earthwork is located within the limits of the 1 DO-year flood area, approval of a separate
Development Permit issued by the Flood Plain Administrator shall also be required.
Section 12-130 Requirements for Developments
A. Subdivisions - All applications for subdivision plat approval where excavation or filling is proposed or
where public improvements are proposed shall include an erosion control plan. No engineering
construction plans for a subdivision shall be approved nor shall any grading, tree removal, excavation, or
construction of public improvements commence until the erosion control plan has been approved by the
City. Erosion control measures shall be installed and maintained during the construction of public
improvements. Upon completion of the subdivision, the Director of Public Works shall not recommend
final acceptance of the public improvements or authorize release of building permits for the subdivision
until either (1) the construction site has been returned to a condition that will not create a soil erosion
nuisance, or (2) erosion control measures have been installed, inspected and determined to be in
conformance with an approved erosion control plan and/or the regulations contained in this Chapter. The
developer, or lot owner, shall be responsible for the maintenance of all erosion control measures for the
subdivision or applicable privately owned lot, except for any lot where a building permit has been issued
for construction of a structure. The Director of Public Works shall notify the developer, or lot owner, of any
non-compliance with the erosion control plan for the subdivision.
B. Suretv for Permanent Erosion Controls in New Subdivisions - The developer shall provide a surety in the
form of cash, certificate of deposit, irrevocable letter of credit acceptable to the City, or surety bond
underwritten by a surety company licensed to operate in the State of Texas to insure that vegetative cover
or other permanent erosion control measures are maintained and functioning properly up to a two (2) year
period from the date of final acceptance of the dedicated streets and/or utilities by the City of Colleyville.
Chapter 12 - Erosion Control Regulations
Page 14 - 2
Colleyville, Texas, Land Development Code
This surety shall be given to the City before the final acceptance of the streets and/or utilities. This surety
shall be in the amount estimated to be one hundred percent (100%) of the cost of constructing and
maintaining the permanent erosion controls for a two (2) year period. Such estimate shall be signed and
sealed by a registered professional engineer.
Vegetative cover which is planted and a permanent part of a public improvement project associated with a
subdivision development will not be accepted by the City until the growth has been established and
maintained by the developer for a two (2) year period from the date of final acceptance of the
subdivision's streets and utilities.
After the two-year period has elapsed, the owner of the property shall be responsible for maintaining the
erosion controls in good working order. If any future owner modifies or disturbs the erosion controls for
the area, that owner must restore or replace the permanent erosion controls at the conclusion of the
disturbing activity.
C. Buildinq Permit Applications - All applications for a building permit for any new structure or renovation or
addition to an existing structure shall submit an erosion control plan for the proposed building site, unless
the building official has determined that the proposed construction work does not pose a potential erosion
control nuisance. The erosion control plan shall be similar to that shown in Exhibit 12-0. No building
permit application shall be approved nor shall any grading, tree removal, excavation, or construction
commence until the erosion control plan has been approved by the City. Erosion control measures shall
be installed and maintained during the construction period of the structure.
No building inspection shall be approved unless the erosion control measures are in compliance with the
erosion control plan and these erosion control regulations. Upon completion of the structure, the building
official shall not approve the final inspection until either (1) all erosion control measures are found to be in
conformance with the erosion control plan or (2) the lot has been adequately sodded. The building official
shall notify the contractor of any non-compliance with the erosion control plan for the building site.
D. Existinq Developments - The City may require installation of erosion control measures on an existing
development when it is determined by the City that a sufficient amount of soil erosion or siltation has
potential for creating a public nuisance.
Section 12-135 Erosion Control Plan Requirements
At a minimum, an Erosion Control Plan shall contain the following information:
A. Name and address of the property owner
B. Name and address of the person performing the earthwork
C. A plan drawn to scale of the property showing the property boundary, street right-of-way, drainage
easements and the general area where earthwork is proposed.
D. The existing and proposed drainage flow by using arrows to indicate the direction of slope.
E. The location and type of erosion control method proposed.
F. The location where access is gained to the property.
G. An estimate of the amount of soil being disturbed.
Section 12-140 Acceptable Methods of Erosion Control
A. The following are the minimum acceptable methods of erosion control permitted in the City of Colleyville.
All methods of erosion control shall be installed to prevent siltation on public rights-of-way.
1. Erosion control barriers, including the following
a. silt screen fencing installed in accordance with Exhibit 12-A.
b. sandbag sediment barrier installed in accordance with Exhibit 12-B.
c. silt collection ponds.
Chapter 12 - Erosion Control Regulations
Page 14 - 3
Colleyville, Texas, Land Development Code
d. storm drain inlets -Curb inlets shall be protected with wire mesh and sand bags in accordance
with the requirements shown on Exhibit 12-C.
e. hay bale screening shall not be used as a primary silt screen barrier but may be approved by the
City to supplement other erosion control methods.
2. Erosion control filters, including the following
a. filter berms
b. filter fencing
c. continuous block sodding at a width acceptable to the City Engineer.
3. The City Engineer may approve an alternate method if said method meets the intent of these erosion
control regulations.
B. Erosion Control Barrier Standards - Where required by these regulations, there shall be an erosion
control barrier constructed according to these standards. The erosion control barrier shall be installed to a
minimum height of twelve inches (12") with the base buried to protect from washout. Said erosion control
barrier shall be placed behind any curb and extend across a minimum of 66% of the street frontage of the
lot. Additional erosion control barriers may be required to provide erosion control for the entire width of the
lot where required by the Administrative Official, except at the access point. There shall be a four-foot (4')
transition section a each end of the barrier. The erosion control barrier shall provide for a minimum of one
point of access which shall be a minimum width of ten feet (10') and a maximum width of twenty feet (20').
The access point shall have a minimum four inch (4") thick gravel base and extend a minimum of ten feet
(10') from the curb. In the absence of any curb, the City inspector shall determine the proper location of
the erosion control barrier.
C. Re-veaetation Reauirements - No erosion control measure shall be removed until the property has been
replanted with vegetation and said vegetation prevents an offense of these erosion control regulations, or
upon approval by the City.
Section 12-145 Offense for Failure to Comply, Notification and Stop Work Order
A. Public Erosion Nuisance Defined - It shall be unlawful for any person, firm or corporation which owns,
possesses, is in custody of, or exercises control of property to permit a public erosion nuisance. A public
erosion nuisance is an occurrence where erosion of, or sediment from, one location causes an unsafe,
bothersome, or unsightly condition on property at another location, public property and/or public rights-of-
way. An unsafe, bothersome or unsightly condition or burden includes silt, mud or similar debris,
originating on one property, but being deposited onto a second off-site property, public property or a
public right-of-way.
The owner, builder, developer, tenant, or any other person. firm, or corporation who owns, possesses, is
in custody of, or exercises control of. property, building structures. subdivisions, excavations and fill
operations, all development and all other similar development activities shall be responsible for any silt.
mud. or sands transported from the property by drainage. Additionally. all persons. firms or corporations
who, after construction and development, own, possess, are in custody of, or exercise control of the
property, are responsible for preventing the erosion and sedimentation problems addressed by these
erosion control regulations.
B. Violation for Damaaina Erosion Control Measures - It shall be a violation of these regulations to remove,
damage or destroy an erosion control barrier or other erosion control measure without the approval of a
city inspector or which is required for compliance with these regulations.
C. Notice of Violation and Stop Work Provision - The City shall give written notice to the owner or agent in
charge of any premises believed to be in violation of these erosion control regulations, and provide forty-
eight (48) hours to secure an Earthwork Permit and/or to correct the public erosion nuisance and to
remove the offending sedimentation.
A notice of less than forty-eight (48) hours may be given in the event that the City determines that the
situation believed to be in violation poses an poses an immediate threat to public health, and safety.
Chapter 12 - Erosion Control Regulations
Page 14 - 4
Colleyville, Texas, land Development Code
The City is hereby authorized to issue a "stop work order" at a construction site that is in violation of these
erosion control regulations. However, no stop work order may be issued until the notice provisions of this
section are fully complied with by the City and the owner or agent of the premises has been given the
amount of time allotted to correct the public erosion nuisance and to clean up and remove the offending
sedimentation.
Section 12-150 Abatement by the City
In the event that the owner of any lot, tract, parcel of land, or a portion thereof situated within the corporate
limits of the city shall fall to comply with these erosion control regulations, the Director of Public Works, or his
designee, shall notify such owner by letter, addressed to him at the address shown on the last approved tax
rolls of the city or at any residence or business structure located on subject property or at the last known
address. The mailing of notice in accordance with any of the above shall satisfy this section. In the
alternative, the city may notify the owner by publication in the City's official newspaper on one (1) occasion.
At the expiration of ten (10) days after notification or publication. the city may enter upon such premises and
may do such work as is necessary, or cause the same to be done, in order that the premises may comply with
the requirements set forth within this ordinance. A statement of the cost incurred by the city to abate such
condition shall be mailed to the owner of said premises. which statement shall he paid within thirty (30) days
of the date of the mailing thereof. In the event that said statement has not been paid within such period. The
City Manager may file a statement with the Tarrant County Clerk of the expenses incurred to abate such
condition on said premises. and the city shall have a privileged lien on any lot, tract or parcel of land upon
which such expenses is incurred, together with ten (10) percent on the delinquent amount from the date such
payment is due. For any such expenditure and interest, as aforesaid, suit may be instituted and recovery and
foreclosure had in the name of the city and the statement so made, as aforesaid, or a copy thereof shall be
prima facie proof of the amount expended in any such work performed by the city.
Section 12-155 Administration and Approvals
A. Duties of Officials - The Director of Public Works, or his designee, is hereby authorized to enforce these
erosion control regulations.
B. Effect of Approval - It is to be understood that the approval of an Erosion and Sedimentation Control Plan
by the City does not constitute a recognition by the City that the Erosion and Sedimentation Control Plan
will prevent any, or all, public erosion nuisances. By approval of the Erosion and Sedimentation Control
Plan, the City does not warrant that the Erosion and Sedimentation Control Plan will be sufficient to
prevent a public erosion nuisance, and the City waives no rights to pursue any legal remedies, both under
these erosion control regulations, and all other applicable ordinance and laws.
If for any reason, after an Erosion and Sedimentation Control Plan is approved by the City, a public
erosion nuisance occurs on property addressed by said Erosion and Sedimentation Control Plan, the
approval of said Erosion and Sedimentation Control Plan shall not be a defense or bar to prosecution
under this ordinance.
C. Disclaimer of Liabilitv - These erosion control regulations rely on a degree of erosion and sedimentation
control and flood protection that is considered reasonable for regulatory purposes and that is based on
scientific, engineering, and economic considerations. These erosion control regulations do not imply that
erosion and sedimentation controls will survive inundation by runoff from storms or that land below such
controls will be free from flooding or flood damages. These erosion control regulations shall not create
liability on the part of the City of Colleyville, or any officer or employee thereof, for any flood damages, or
erosion or sedimentation damages, whether to personas or property, that result from reliance these
erosion control regulations or any administrative decision lawfully made thereunder.
Chapter 12 - Erosion Control Regulations
Page 14 - 5
Colleyville, Texas, Land Development Code
Section 12-160 Amendments to This Chapter
Reserved for listing of amendments to this Chapter.
Date
Subject
Ord. Number
Section 12-165 Exhibits
The following Exhibits are included with this Chapter:
Exhibit Number
12-A
12-8
12-C
12-D
Chapter 12 - Erosion Control Regulations
Page 14 - 6
Colleyville, Texas, Land Development Code
WR: IIESH
BN:ICINQ SUPPORr
4ll4-WI .4xWI,4 tIlNIWII
IoU..OWA8I.E. TYP. aWN
l.IlK fDlCE FAIlRIC 1$
H:CD"JAIlU:
Exhibit "12-A"
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,
L........_h......
Exhibit "12-8"
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WIRE _K BACKING
(TYI'~ . INCH SQIJ.'IlESI
1'0....... 1'0 INLET SKAPIl
SILT PIlNCB..... n;JUAl. cur 1'0
SKAI'ElSIZE. A TT I\CIIBll TO WUU<
MesH BACK/NO
SAND BAGS - TO HOLD INLET
flt.1ER IN P(..ACE AND TO
Al.LOW IU'JIIOY AUMADmiNAIlCl!
It L . LEIIOTH OF INLET
DPEtlI NO PLUS 6'
EACH END
Exhibit "12-C"
!y.p..i.~~I...~_~~~~~I.~~m~~~~~~~~~m
Chapter 12 - Erosion Control Regulations
,
..................,...................................._........1
..............i
Page 14 - 7
Colleyville, Texas, Land Development Code
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Exhibit "12-0"
Erosion Control Plan
Chapter 12 - Erosion Control Regulations
Page 14 - 8
CITY COUNCIL
etl)' or
cc~n(i) AGENDA BRIEFING
l'"C'X<'l>
MEETING DATE:
ITEM#:
RESOLUTION #:
01/18/05
9
R-05-2498
CITY MANAGER I
DEPARTMENT HEAD i
FINANCE REVIEW !
N/A
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Consideration of appointments to the Parks and
Recreation Advisory Board
Reading and Public Hearing
There are four (4) positions on the Parks and Recreation Advisory Board whose terms expired
December 2004. The positions were advertised, two applications received and the applicants
were appointed at the December 21 , 2004 Council meeting. The remaining two positions were
re-advertised through January 6, 2005, Six applications were received and the applicants are
listed below:
. John Gober
. John Horn
. Brian Leding
. Steve Dalri
. Michael McCoy
. Michael Taylor
Interviews for the applicants with Council will be scheduled January 18, 2005, prior to the
Council meeting.
Attachments
. Parks and Recreation Advisory Board roster
. Applications for Appointment
. Resolution R-05-2498
Parks and Recreation Advisory Board
Meets First Monday of the Month at 7:00 p,m, at the Park Annex
PLACE 1
Jerry Birkes
1301 Ashford Court
Colleyville, TX 76034
W: 972.652.1238
H: 817.498.7331
idbirkes@sbcalobal.net
TERM: December 2004 - 2006
PLACE 4 - Chair
GiI Turner
2403 Highland Drive
Colleyville, TX 76034
W: 817.868.7000
H: 817.424.5305
TERM: December 2003 - 2005
PLACE 7
Chuck Thomas
6603 Charleston Drive
Colleyville, TX 76034
W: 817.421.6451
H: 817.421.6451
TERM: - January 2005
LIAISON
Elaine Dolan
1313 Crest Drive
Colleyville, TX 76034
W: 817.571.9833
H: 817.281.8211
F: 817.685.8942
dolane@ci.collevville.tx.us
elaine.dolan@nmfm.com
Revised 01/10/05
Director: Monica Sue Walsh
Office: 817,503,1180
PLACE 2
Connie Hampton
5804 Pleasant Run Road
Colleyville, TX 76034
H: 817.281.5965
conhampton 1 @yahoo.com
TERM: December 2003 - 2005
PLACE 5 - Vice-Chair
Chris Foy
4605 Mill View Drive
Colleyville, TX 76034
W: 817.498.1646
H: 817.577.4107
F: 817.498.1646
TERM: - January 2005
PLACE 8
Peter Riis
6902 Upland Drive
Colleyville, TX 76034
W: 817.352.6530
H: 817.329.5220
F: 817.421.6843
TERM: December 2003 - 2005
LIAISON
Tom Hart
1717 Avondale
Colleyville, TX 76034
W: 817.975.3671
H: 817.540.1171
F: 817.835.0392
hartt@ci.collevville.tx.us
PLACE 3
Vince Rosen
1313 Chatsworth Court East
Colleyville, TX 76034
W: 817.307.0563
H: 817.577.4862
F: 817.788.1767
vince@rosenhome.com
TERM: December 2004 - 2006
PLACE 6
Bob Leininger
5406 Janet Lane
Colleyville, TX 76034
W: 972.856.5771
H: 817.498.2030
F: 972.856.8366
TERM: December 2003 - 2005
GCISD LIAISON
Nancy Coplen
4803 Queensbury Way East
Colleyville, TX 76034
H: 817.545.5145
12!2~/2004 06:12
8174279121
~1GOBER
PAGE 01
t?\7~
\.~n,~
"'e~..
. I~nW ~
DEe 3 0 2004
Application for Appolntme
l=>>lanning and Zoning Commi..ion and Zoning Soard of Adjustment
appHcants are required to file Financial Disclosure and Business Confkt of Interest forms two (2) bU$ina~s
days after the application deadMne 85 advertised in Ihe Public NotIce. The.. forms ar. Bvallable on the
City's website at <htto:llwww.collevville.comlbosrds/aoolicatlon.allP> or by contacting the City Secretary at
817.503.1130
Ms.
Mrs.
Mr. Name:
Gober
---
(Last)
_~ddress: 1309 Somerset Court
_Home Telephone: 817-577-3970 Work Telephone: 817-428-8575
X I affIrm.tlvely cons.nt to the relea.. of my per.on.I.-mall.dd..... by the City.
E-mail Address: johngober@sbcglobal.net Fax: 817-5n-3970
~oa.Id, Commission or Committee Appointment Desired: Parks Recreational Advisory
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
John
(First)
R.
(MI)
I am a pediatric dentist and have a strong interest in the overall health of the children in
our community. I am also knowledgeable about the financial challenges that face
Colleyville and would like to help give reoommendations that are realistic both
economically as well as what would be best for our clUzens.
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board. Commission, or Committee)
My family and I are avid tennis players and joggers. We have usa the parks. facilities
and tennis classes on a regular basis for years now. My main goal Is to maintain the
facilities and equipment that we have and increase utilization by our citizens. I am also
interested in being involved with educating the citizens with regards to the upcoming
J?Qnd election with the related proposal to the parks in Colleyville,
I Do you understand that attendance and active support Is required for each appointee? I
_X_ yes _ no
Signature:~. i,~ ~)61.cK)~ Date: 12128104=
.I I I
- ,
Jar'l-03-05 06: 30A PROCOM MGMT INC
817 6563614 .
P.Ol
.
D ~@~o^w~~
,ry SECRETARY'S
~.(hPie~' for Appointment FFI E
~".lIno -.4 ~dl.. 81fM11IIieR Ind Zoning sc.nt of AdJuItment
wtcllml.. 1"Iq,*" tD fill '1rwIcIaf DlIClloln Ind 8.."... Conflict of In... '0"", two (2) bulil"lftl
deya -- the .ppb~ ...,.. ..,.., 11'1 lie Public NOCIaI. "...Iormt.... .vlltll"'* on 1he
City'. wHIltIlIt ~tm:.Jwww.ca~...ccrnJbla!3t~...> or by contllollng the City Secretlry It
"7.103.1130
MI.
=ro ~)C)C.
(F irwt) (Mf)
Add,..: .L.". 6 / k ~I . fL
Home TeL:J,3 - WorK li one: '7 t! .. A
o I...:;.~......... of mv -'_I acId_1lr ~ ~.
E""'U~"";___FIX: !/1' ~512.?ZL
Board. CommlltlOn or GommlttM ADDOIntment Deencl: ~ ~M'~ _
QUllftaation.: (lilt educational "ckground or experience 'hat would ....1 you In
g out the ~ ~ thll eppofntl.tMt)
J>. C)j/))/lP)8~ 'I Z .. ~_
Y: ~ C. ~4
Reaaonl for Setvlng: Cat.ll* b_ the contributions yolJ car. make tc thil appointment
and ~r Nllton. for wanting to ..-va on ~ Board. CommiIIion. Or Committee)
Ile"l'//)~ ~./A.FabtICJ ~ LiAAf'bg~_H-' ~ ~
)) Ln:
f. Do ~ und.~ thllt "'~M6I8nd acttve lupport II reqLlired for each appointee?
i --Yyee -."0
, Sign~U,,~ ~ 2J~~ . 0IIte:_
Once ... Ccunci' - t1Hed. p08ltion. your application wtll be removed tram the fila
.nd you mwt r.appy for tutu... openinga.
". IlIfamwtlon will bec:om. . l8ublic ReoonI.
City SHrW1IIIy, 1011..", ..... CoIIeyvtlh, rUM 71034. Ph01Je: 117."'.11
..~, L . \)~, r...~:.,U
<;. ;
rn~n
~<6
"cn..
[j @ lli.~~ ,..... "., j'Y:! ~
f!'..." r t ~J L.:a
.~~.~
JAN 6 2005
Application for Appointmen
Planning and Zoning Commission and Zoning Board of ~us ent
appliQants ant reqund tp filEt FlnanQal Oiliclot$ure and B~Jlintl" Canflilft of Int~1"-Jt fQf1Tl1i ~ (2) b.Yf;m~U
days after the appllcatloo deadline as advertised In the Pubfic Notice. These forms are s\lailable on the
Oty'S webslte at <httD:/NtIww.collewille.comlboardsfIDDlication.aso> or by contacting the City Secretary at
817_503.1130
Ms.
Mrs.
{jW
Name: Led I '" ~,
( Last}J
Address: ~O I C k ,'-so j \'Vi ex
;111-1 - ;'0 do. - c?T~..3'- L.t..-/l
Home Telephone: ~J7- 51'-t - <37S7 Work Telephone: 97:2. - ~ 77- 5<9;<6
I 8fftnnatlvely co....ent to the releas. of ml personal e-mail add res. by the City.
E-mail Addresa; hi' I~Y\ Ie.J ~ "l'j ~. Gornc.aS+ . ne..+ Fax:
Board, Commission or Committee Appointment Desired:~S t{d l.e..L:_nu~+ID V)
Qualifications: (list educational background or experience that would assist you in
I t th ... f f....' . t t)
QIJ.!TY.ng QY. .., ",YJeI Q "." iPP9!n mlln
CU{'(tA..tly ")erv/';,,j. ~n -;;'4/(',(:;. .s~f~fy 4dviS~'1. d,rn~i*~
]3ache..k>r of? .5c-lE:...'::\"Le... ;Y"l .ll'\.thrW\A..+i'OYl I ~--~t'lDlo~ l
.J,i'la+~a.",
(First)
'Erl ~ V1
(MI)
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Boartl, Commission, or Committee)
H<:; Il.. P'h~V11: r\l'1rl oS?."" ~ DUt ~:I Wtlr1t./-p CDl1+r/but-e
-1-0 .J.l,p ~e)afJme.V1l rlYJd OI1~I'r?j r1W-_15Jn/'Je:. bJ"':j v;1ade, /YJ
o.('de (' it) p ('ovt'de. /n put ..f/,~".t1 h1ff If' \lej~
fo you understand that attendance and aolive support Is required for each appointee?
.:t. yes _ no
SlgnatureBt;":' vA-L~' Date: '/~/;2a,p2
.._..J
Once the City Council has filled a position, your application wl!l be removed from the file
and you must reapply for future openings.
This Information will become a Public Record.
City Sec.retaty, 100 Mllin Stt8et, CO/leyvin., Tex.. 16034. Phone: '17.503.1130 FIIX: 817.603.113'
01/05/2005 15:58
8174279834
PAGE el1i01
.~
'tilll."
CITY SECRUARY'S
FFICE
Application for Appolntmen
Planning and Zoning Commission and Zoning Board af Adjustment
applicants are required to file Financial D1sclClsure and Business Conftct of Interest form, twO (2) business
days after the application deadline as advertised In the Public Notice. These forms Bre evall8lb'e on the
City's website at <ntto~!iwww coJlewiRe.comlboardslapp!lcatlon.asD> or by contacting the Cr.y Seeretary at
811,503.1130
Ms.
~ Name:~\(",
(~fllSt)
Address: 0, '1 -t\ f)./ ~ ~!j-~ L,....
Home Telephone: ([17... qj')- fJn- Work Telephone: .in::.. 1'</9.../ .r/"Z-
I affinnativelr consant to the releas. of my personal e-mail addr.ss by the City.
E~mail Address: Fs)(; /r! 7.... 'iJ.7". "f'l~
Beard, commi.ssion or Committee Appointmel'Jt Desired: rtAc.~ ~ /tJ.iIS_r ;fa...-"\'
Qualifications: (list educational background or experience that would assist you In
carrying out the duties of tI'1is appointment)
7~ ~'''~4i,4 "M....l"4r.........,t,..4 4;%~...:1/c. SaC!.q ~~"" 5" J: ~~
<a-*';e,..~ 1 ^-tuc..41 ; ~ tDrA...L' I"'-Ic. ..5>,.i~_~ .~J.;~ "~.* ..,d 'bA Iy /"~iA1
l/l (j,llr.,:I~/ !.....!- ...13. ~i/c..,,,, ')^~ c~"",..,.~,..I'7 ~ ",,",...~ .,;\. ~~e'_
; Af~4:'sI;~ 0_'" C~. _
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board. Commission, or Committee)
:;r ~ /,~.-<... M.'7 c.Ab.l'- ~... ,~ /.-- 1....oJGlv.! ,tt(~ i^L fA{..../~.),.G/. ~';^lJll.'
:tb O"'r C; I., .
:YtV~
(First)
(MI)
Do you understand that attendance and active support is required for each appointee?
_~es no
Date: I L~ (or
Once the City Council has filled a position, your application will be removed from the file
and you must reapply for future openings.
This Information will become a Public Record.
L_,,_ City SlICretary. 100 M.ln St",et, COli_Wille, Tex.. 78034, Phone: B17,5D3.11~O Fax: 811.503.1138
~1!05/2005 15:08
8172518238
C 21 WORLlli IDE
PAGE 02/02
r
1
+
CITY SECRETARY'S
FFI
Planning and Zoning Commission and Zoning Board of Adjustment
applicants are required to 11113 Financial Disclosure and Business Conflict of Inte",_ forms two (2) business
da~s after the application deadline as advertised in the Public Notice. These forme are available on the
City'$ web site at <httD;llwww.collewlle.oomlboardsJeoDlieation..ao> or by contacting the City Secretary at
817.503.1130
Application for Appolntmen
Ms.
Mrs. AI'} ~
Mr. Name: "". --c..t:
(Last
Address: r-; -
Home Telephone:J'J7 ItJ.i 7(),:>1 Work Telephone; V/, k=..a J.. '17 ,~
~mrmatlvelY consent to the release of my personal .-mall address by the City.
E~mail Address: ~(CtiJ t? /:,ZII(i'j.iL. , NL,.. Fax: .II? '2S-1 _. ~2~~g
Board, Commission or CorW'mittee ApPointment Desired: ~,J'''Ik.r :'/:)t:E.. 4,t. &.
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
"RPIh'~ r' ;'IJII~'.'~G~,*,~' I J' ~A,f V.. IR~'/(~ ~~~'-'''r~r
~ h./,.., 1,'r':1I'~ "i~..I ~'~irJ~ Rl"O../~""""';/Cll ~~ 11if1t
7i .j;J ;/;:/ &JtI'd.JJC. ~' rt.1 ~;.;.r # K'I,....../ ,..r~ ~ /;V?'" fr" ItfI'ei-.. ~. A..-.
~ / ~ ~ -~J
.Ct / /k. Yt /$1- If'?d. j;.f VU -I 'L..., (1-<' t'!": .' D""'j J
~easons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
J.",.;t:;. f'A.i/~~/".. ,.'';!,,~ 4- .. ~~I//u,,'r 7'0 J~ ,.",,~~
jl ~. .V'.i~'...r-t ' Y hA ~ e. JI ~ ,,/~ f '" AI.J 1tLNt_J4,.I1'" m IJ~ " i( ~ 1+
-tf. . . -I.. -f.t':' M ~,... "7'.1..'~.~,,~1 l:r ItI v()/ y ~-fC,o.(
I
Do you understand that attendance and active support is required for each appointee?
.~ _no
Signature: ,~ ,.,.-,Y Date: l"tf""LJ..J'.
Once the I itfon, your application will be removed from the file
and you must reapply for future openings.
Thl$ infonnatfon will become 8 Public Record.
City SacreMty, 100 MOlin Stnlet, ColI.yvi/fe, Texas 78034, Phone: 817.403.1130 Fax: '17.503.1139
J:
(M'>
ccen~
Texa5
CITY SECRETARY'S
OFFICE
Application for Appointment
Planning and Zoning Commission and Zoning Board of Adjustment
applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business
days after the application deadline as advertised in the Public Notice. These forms are available on the
City's website at <http://www.collevville.com/boards/application.asp> or by contacting the City Secretary at
817.503.1130
Ms.
~.
Name:
Taylor Michael
(Last) (First)
5209 Coventry Place, Colleyville 76034
A.
(MI)
Address:
Home Telephone: Work Telephone: 817-366-5557 (M)
I affirmatively consent to the release of my personal e-mail address by the City.
E-mail Address:
-
Fax: 817-377-4405
Board, Commission or Committee Appointment Desired: Parks & Recreation Advisory
Qualifications: (list educational background or experience that would assist you in
f'::Irn/inn n1lt thj:lo rll ,tij:loC:: nf thic:: ~nnnintmj:lont\
Current: Small business owner, Chair GCISD District Excellence Comm, GCISD 2004 Bond Steering
Comm, & Ed, Foundation Grant Comm, CV Charter Review Committee, Celebrate CV, Policy Adv Bd
& Chair of Business & Industry Adv. Bd for Rep Vicki Truitt, Former: CV City Council, CV CEDC, CV
CCPD, CV TIFRZ Board, SH-26 Advisory Committee, CV Economic Dev Task Force, NE Tarrant
County Chamber BOD, 1991 Bond Committee, GCISD 2002 Long Rang Planning Committee, Exec
Dir HEB Economic Development Foundation, Chair Transportation Advisory Board '98-'02 for Rep.
Vicki Truitt, NE Tarrant Arts Council, Tarrant County Crime Stoppers BOD, Long Range Planning
FBC Colleyville,
Keasons tor ~ervlng: (state brletly tne contributions you can maKe to tnlS appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
I've been privileged to serve our city in various positions and possess a working knowledge of the
city land use, zoning, park land and recreation needs, As a former council member I feel that we
are not addressing the future needs of the city in the area of parkland acquisition & development,
As a member I will work with the committee to balance the needs and desires of all citizen parks
and recreation concerns,
Do you understand that attendance and active support is required for each appointee?
XX yes no
Signature:
Date: January 10,2005
Once the Cityj ouncil has filled a position, your application will be removed from the file
and you must reapply for future openings.
This information will become a Public Record.
City Secretary, 100 Main Street, Colleyville, Texas 76034, Phone: 817.503.1130 Fax: 817.503.1139
RESOLUTION R-05-2498
A RESOLUTION APPOINTING MEMBERS TO THE PARKS AND RECREATION
ADVISORY BOARD
WHEREAS, two positions on the Parks and Recreation Advisory Board have expiring
terms; and
WHEREAS, six applications have been received.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the Colleyville City Council hereby appoints the following persons to
the Parks and1.Hecreation Advisory Board for a two-year term expiring
December 2006:
Place 5
Place 7
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF
ABSTENTIONS ON THIS
AYES,
DAY OF
NAYS AND
2005.
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
CITY COUNCIL
cirr Of
(Ceil) AGENDA BRIEFING
IL'Xtl:i
MEETING DATE: I 01/18/05
ITEM #: i 10
RESOLUTION #: I R-05-2499
CITY MANAGER I
DEPARTMENT HEAD i
FINANCE REVIEW I
Previous Action: None
DEPARTMENT: CITY COUNCIL
SUBJECT: Consideration of appointments to the Colleyville
Center Advisory Committee
Reading and Public Hearing
There are six positions on the Colleyville Center Advisory Committee whose terms expire
January 2005. The positions were advertised and Applications for Appointment were mailed
to incumbents and/or organizations represented on the committee requesting that the
applications be returned by January 6, 2005, if they wished to be considered for
reappointment. We have received seven (7) applications, six from incumbents, I am providing
a list of the applicants, the organization they represent and their applications for your review:
. Louis Miller (At-Iarge)*
. Rob Rutherford (Lion's Club)*
. Paul Vigiletti (At-Iarge)*
. Molly Skinner (National Charity League)*
. Shirley Schollmeyer (At-Iarge)*
. Karen Birkes
. Pat Jones (Colleyville Garden Club)*
Interviews for the applicants with Council will be scheduled prior to the meeting.
*Incumbent
Attachments
. Colleyville Center Advisory Committee roster
. Applications for Appointment
. Resolution R-05-2499
Colleyville Center Advisory Committee
Meets Quarterly
CHAIRMAN
Bonnie Carroll
1304 Alexandra Court
Colleyville, TX 76034
H: 817.577.3002
F: 817.428.3271
bon n iecarrollC1D.prodiqv. net
TERM: January 2004 - 2006
Sheryl Black
3917 Deepwood
Colleyville, TX 76034
W: 817.931.6862
H: 817.540.2918
F: 817.963.1904
sheryl. blackC1D.aa.com
TERM: January 2004 - 2006
John Gray
3300 Pembrooke Way South
Colleyville, TX 76034
W: 817.318.8229
H: 817.318.8229
F: 817.571.6300
i. h .qravC1D.comcast. net
TERM: March 2004 - January
2006
Suzanne Harrington
4000 Southwood West
Colleyville, TX 76092
H: 817.581.1438
F: 817.416.2003
TERM: February 2004-
January 2006
Muriel Havran
303 Oak Crest Hill Drive
Colleyville, TX 76034
H: 817.498.1420
TERM: January 2004 - 2006
Mark Johnson
4804 Mill Brook Drive
Colleyville, TX 76034
W: 817.909.0778
H: 817.354.4098
F: 817.788.1399
markioh nsonC1D.brish-benefits.com
TERM: January 2004 - 2006
Pat D. Jones
102 Van Buren Court
Colleyville, TX 76034
H: 817.281.6807
F: 817.281.1356
patd ionesC1D.comcast. net
TERM: January 2003 - 2005
Mary Michaels
6001 Montford
Colleyville, TX 76034
H: 817.481.6248
TERM: February 2004 -
January 2006
Louis C. Miller
7800 B Tillman Hill
Colleyville, TX 76034
W: 817.485.2111
H: 817.577.8546
F: 817.656.5704
m illerlou isC1D.sbcq lobal. net
TERM: January 2003 - 2005
Rob Rutherford
7413 Windswept Trail
Colleyville, TX 76034
W: 817.540.1444
H: 817.577.1111
F: 817.540.2021
TERM: January 2003 - 2005
Shirley Schollmeyer
2316 Oak Knoll Drive
Colleyville, TX 76034
H: 817.267.8769
F: 817.571.4639
M: 214.789.8693
sscho IlmeverC1D.comcast.net
TERM: January 2003 - 2005
Molly Skinner
5603 Ponderosa Street
Colleyville, TX 76034
H: 817.488.7354
M: 214.536.7219
mollvskinnC1D.aol.com
TERM: January 2003 - 2005
Paul Vigiletti
604 Summertree Court
Colleyville, TX 76034
W: 817.264.3487
H: 817.485.7417
TERM: January 2003 - 2005
Andrew Wayne
1009 Lakeridge Court
Colleyville, TX 76034
W: 817.336.6523
H: 817.788.5175
F: 817.788.9014
andrewC1D.and rewwavne. com
TERM: January 2004 - 2006
Revised 08/04/04
LIAISON
Rich Hendler
2100 Highland Meadows
Colleyville, TX 76034
W: 817.421.8165
H: 817.421.8164
F: 817.428.8966
M: 817.821.0005
hendlerrlalci .collevville. lx. us
rihendlerlaldow.com
Revised 08/04/04
LIAISON
Joe Hocutt
7703 Tillman Hill Road
Colleyville, TX 76034
W: 817.410.4122
H: 817.577.2151
F: 817.410.4137
M: 214.803.4800
hocuttilalci .collevville. tx. us
U~~-~~-~~~4 ~6:1b ~M LUU1~ ~ nlLL~~ UU~ lN~
t:lJ.( b'.:lb O(~4
~.~l
caelOf
:>~
.... J..
Application for Appointment
Planning and Zoning Commission and Zoning BOlrd of AdJ
Ippllcants are reQuired to nle Flnlneil' DI8closure and BUllness Conflict of Interelt forms two (2) bUlin...
d8Ylafter tne application deadline as advertised In the I'ubUc Notice. n.l. form. Ire a"ailable on the
City's webslte It <1J~p;../www.CQI.yvllle.comlboardl..PRltcatlfi)!l.lso> or by contacting the City Secretary at
817,503.1130
MI.
~Name: m;llw l()U-I~
(Lalt) (First)
Address: .,Set) B ,; tt~~ i!;JJ C;f-,
Home Telephone: fp '"'51) ... fJ1i. Work Telephone: 911-- Y:ff. 2. , it
~ afftrmatlvely con..nt to the rei.... of my" penaona. e..mall .dd..... by the City.
_ E-mail Address: ~ ~ l\ell f..olJ'iS @ s-(..c~ot.,.1. "" c.T Fax: ! 11 -.Id, .....s'?D If-
Board, Commission or Committee A ointment Desired: ~ Vi e'
C,
(MI)
Qualifications: (list educational background or experience that would aS8ist you in
carrying out the duties of this appointment)
J.A. I ~. ~. S;. .tk'f"'a& C'-
O~~ ~t- tk..., "..~...ca..l ~t.W\o''''1 o~ ~ Gs~'~4.V Cc""",;. ~
~ Liw .~v~...l O~ -+w (}f).
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for an Ing to serve on the Board, Commission, or Committee)
L a..wl ~ IP ...t-r ... t.d j
~"':; ~ t. ~ I.. '74' r-J... ~ ~. ~'t\.
~ .~~ o..vu. ~.~ ~~ ~r"1 )...J ~~ ~J ~
_~ ~ c... ~W1_~ ~ ~ ~~ rL ~ a.c4:....e
Do you understan hat attendapce and active support is required for each apPointee?
~ye. __ no
Sign8ture~,
Date:
Once the City ouncll has filled a position, your application will be removed from the file
and you must reapply for future openings,
Thl.t InformatIon will become I Public Record.
CItyS<<:retary, 1ooM.i" ,,,...,, Colleyvlll., TQX..1G034, Phone: '17.503.1130 I'IIX,' 311.503.1139
Dee 20 04 04:41jro'
Don D. Phifer
817.281.2442
..
r
~~
~e
I"'C._
Application for Appointme CI1Y SW7ElARY'S
Planning and Zoning Commission and Zoning Boan:l of Adjustment
-- ON -" liIo F.......' Olocloowv - ~ Coolie! <#"'-....... "'" (2) __...
dllyo -lIle - -.... '""'-In II1e Public ~ n... _... -bIo on lIle
City', - ot _.~.~.8ID> II< by CllIllloolfng II1e Clly Sea-etao) at
817,503.1130
~
(First)
.-r-;" .:-.- / ~
~ .,~
Resoona for Serving; (8Ial8 brieIIy the COI1llibuliono )OU ..., make III lhia 8JlIlOintmenI
and yWr --- for -IV to...... on the Boanl, CDIbniaoion, or CarnrnitteeJ
~ ._:::,~- ~"C ~,-" " _ . _ ....__
' -~->2L,;.:::.;I .' '/..:c="7'~.~ S - ..~ ~_' K""~"".'~66~:- ~
PL,_-:- (~."?.c ,>./j,~~.=.~,. F./)~?p~~,)5.-'.
- /" r
r:DO you understan -
Signature: Date:
Once the City Councfllia fi POSition, you, application wit be F<lmoved from the file
and you must reapply fer _ LIre openings.
lb. InfomtatIon will become . Pubne RecoId.
~ """'-Y. 1.""" ~ ~ -7IIIU, _ &17.1103.113/1 Fcc, .17._1131/
jro'. 1
.~
'texas
@:@@:ow@:
DEe 2 1 2004
Application for Appointment
Planning and Zoning Commission and Zoning Board of Adj
applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business
days after the application deadline as advertised in the Public Notice. These forms are available on the
City's website at <htto:/Iwww.collevville.com/boards/aoolication.aso> or by contacting the City Secretary at
817.503.1130
Ms.
Mrs.
@
Name: V i h--; k-U-i ~U L
Last) , (First)
Address: ~ U t'\t-I\ e v '1 Y' -e e..
" I /" (//",/
Home Telephone:~\l- t.l~~"7"ll Work Telephone: b g~ - \? 01 - 'I ~ 7 ()
[j' I affirmatively consent to the release of my personal e-mail address by the City.
E-mail Address: +v.>O$WCA.N @~\tlS:"', V\~ r
J
(MI)
Board, Commission or Committee A ointment Desired:
f'\.
t
"' "'7
tm'flu,
Do you understand that attendance and active support is required for each appointee?
~yes no
Signature:
Once the City Council as fille a position, your application will be removed from the file
and you must reapply for future openings.
This information will become a Public Record.
City Secretary, 100 Main Street, Colleyvllle, Texas 76034, Phone: 817,503.1130 Fax: 817.503.1139
caen~
T'ex.-
D
Application for Appointment
Planning and Zoning Commission and Zoning Board of Adjustment
applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business
days after the application deadline as advertised in the Public Notice. These forms are available on the
City's website at <htto://www.collewille.com/boards/aoolication.aso> or by contacting the City Secretary at
817.503,1130
Ms.
@rs)
Mr. Name: '2>Kloner Moll~ H-
(Last) (First) (MI)
Address: 5lo03 Ponde..rosCLSt. LC\t~:.'yvi\\eJ TX ,'=>034
Home Telephone: en Y88 --, 354 Work Telephone:
I affirmatively consent to the release of my personal e-mail address by the City.
E-mail Address: mol \'1 S v:.ir.n ~ao\ .COfY"l Fax:
Board, Commission or Committee Appointment Desired: ColltyV I \ Ie C\:nt\:r
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
(Ed\).co.+,,'or) :\e.s. OtCu.rotl'onoJ Thtro.p'\.J \E)(~l~\\ce.';.\ HeQlt-\lco.n:
,
Cor~u.lta.nt I tQ\"(\m\,.\f\I'~ vo\ u.nt-~er . Nah'onoJ. ~OY'it'l ~a..9ue l~ 'Irs. .~ '1)'"5.
\3c.ard of ~\(ec\-crs). ~,," O\..-L5 e~\c'llY\~nt o.~ r~~\ onoJ '\J I'C~ ~re.<;I'd~.r)t-
-fer RnG..~i ld'u.t-\on QO~'1"-1 r~~P9n~\'b h: for Q\ \ bus \'f\ess d-'t.v~ loj:Jl'Y\en.t.
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
S~Y-\f~ d en C:cf'J'\tnlt+e-e posr 2. 'Irs ~ deS\f~ +0 ~ol')hf\u.e. l ho.\le u.hll c:e.d
~ Cenm~ Clt- Le:nSt- LY./tnO fOr th~ tnst ~ \jem-s. M.y Fom\\I'ClY\t'{ with
~ C.~ttrl QCr{1f'f\Uf)\'t-y ih\[o\vem~r\t ~ bu.s\'nesS t)(p~n'eJ\ce. W\\\ CCllir,tH,l"te.
Do you understand that attendance and active support is required for each appointee?
...2C yes no
Signatur~OLLUL \~tLt\tLtll Date: I /~/05
Once the City Council has filled a position, your application will be removed from the file
and you must reapply for future openings.
this information will become a Public Record.
City Secl'8tary. 100 Main Stteet, Colleyvl/Ie, Texas 76034, Phone: 817.503.1130 Fax: 817.503.1139
JAN-05-2005 09:59 AM B~S SCHOLLMEYER
817 571 4639
.
('lll0(
.'3
1',.....
JAN
5 2005
Application for Appointment
PI . d Zo' C I' d Z ' B d f CITY SECRETARY'S
anntng an mng omm sSlon an onlng oar 0 ustment
applicants are required to file Financial Disclosure and Business Conflict of Interes arms
days after the application deadline as advertised in the Public Notice. These forms are available on the
City's website at <htlD:I1\\oww.collevville.comlboardslaDollcaticn.a$o> or by contacting the City Secretary at
817.503.1130
P.01
Ms.
Mrs.
~~~ame: ~dJi)/lm-ey:e~ Shtleltt-/ L..
(Last) // (FiJSt) . . (MI)
Address: ~~Jt, C!l1/~ %-;IJ/I j)/fC llt7/Ie..71~ 1;<, 77 7~ttf/.a y
Home Telephone: :i'/1..-2~ 7- it7~ ~ vk.rk Telep'hone: c:l~~-?.?'P- '~'3~('! I
~afflrm.tiV'ly consent to the rele... of my persona' .-mall add,... by the City.
E-I1J.ail Address: .::1'5-(ll1.R1/;no/e", M,n'J(.!fl.6I',ItI~f._ Fax: 31?~.:S// _.y~ ~p
Board, Commission or C~mmittee Appointment DeSired:C:r/~V'v'.' fk..C!..-t..1"rf<.r: M V(~" r::t '" 111 .
I
Qualifications: (list educational background or experience that would assist you in
carryin~ the duties of this appointment)
~ ~ ~C': ,(t,IIt'h!.Je.d
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
r.C\ . ..r a
l-...r ./ , /JL
l <Iii ~~
(MtI~ -
I t> ., . ?
! Do }IOU understand that attendanc,e and active support IS required for each appointee '
I ~s no
I
!
I
(
l
Date: t?j/ '.:;,'/c;I~
your application will be removed from the file
Signature:
Once the City Cou cil as filled a p~ Ition
and you must reapply for future openings.
This Information will become a Public Record.
City Secretary, 100 Main Street, Colt.yvll1e, rexas 76034, Phone.. '17.503,1130 Fax: 817.503.1139
-=__~ 'u__ u, J
'~---- ,---
JAN-05-2005 G8:55 AM B&S SCHOLLMEYER
817 :571 4e.:3'S1
P.0:3
2~ 16 Oak Knoll Drive
Colleyville, Texas 76034
817~267-8769
817-571-4639 Fax
214-789-8693 Cell
sschollmeyer@comcast.net
Shirley Schollmeyer
Family:
Husband:
Daughters:
Grand Dog:
Bruce
Renee' Maric and Darcie Ann
Buttons
Education:
Dakota Wesleyan University & Methodist Hospital School of
Nursing. Mitchell, South Dakota
Residence:
We have lived in Colleyville for 30 years, this is home!
Other places we have live are South Dakota, Nebraska., Big Spring,
lX. Alabama., Tennessee, Taiwan and l\rkansas.
Business:
Small Business Owner for 20 years: 30 years of volunteering with
multiple nonprotlt organizations. strategic planning, fundraising
and le'ddership. Registered Nurse worked in Emergency room,
Intensive Care, Cardiac Care. 1st. Lieutenant United States Air
Force Medical Corp 2 yrs. Northeast Leadership Forwn: 1999-
2005
GelDS
Grapevine ColleY"iIIe Independ~Dt Distrid:
Held offices in PI A for 15 year
Committee member for project Graduation GCISD.
Supported GISD Academics
Supported Cheerleading Squads & Athletics GCISD for 8 years
City of Colleyville:
Member ofthe first Master Planning
Colleyville Barbeque Celebration from its conception (lOyears)
Chair City of Colleyville's Celebration for Texas J 00 year of State
Hood Sesquicentennial Ball Chair .Vice Chair (lyr)
2000: Celebrate Colleyville. member
2001-2002: SH- CoUey\iI1e Boulevard Corridor Task Force
2003- 2004: Vohmteered fur the Olympic competition held at the
GCISD
2004-2005 Chair of the LOe of the United Texas Tour
JAN-05-200~ e8:56 AM E&S SCHOLLMEYER
817 571 46:3~
Historieal Restoration:
199912000/2001: Worked (at large) on the restoration of the Webb
House (individually and through the Colleyville Woman's Club)
199912000/200112002/2003/2004: Historical Restoration
Committee for the City of Colleyville.
2002-2003: Member of Historical Restoration of the Webb House
2002-2003 Advisory Committee for the Webb House
2002-2003 Helped bring the BNSF caboose to its site at the Webb
House
2002-2003-2004-2005 Chair for the Formation of the Historical
Foundation
Colleyville Area Chamber of Commerce:
22 yr. member of Colleyville Area Chamber of Commerce
Chaired the decoration committee and committee member of the
Colleyville Area Chamber "Evening With Friends/City Slicker"
for 20 yrs.
Colleyville Area Chamber of Commerce Leadership Graduate
1999 - 2004 Colleyville Area Chamber of Commerce Board of
Director
2000 - 2003.2004 Colleyville Area Chamber of Commerce
Executive Committee
1996 -1997 1997-2000 Co-Chair Colleyville Area Camber of
Commerce Awards Ba!1quet
2001 & 2002 Chair Colley\'ille Area Camber of Commerce
Awards Banquet
200112002: Chair Community Development for the Colleyville
Area Chamber of Commerce.
2002: Chairman Elect for the Colleyville Area Chamber of
Commerce
2003: Chairman ofthe Board of Directors of the Colleyville Area
Chamber of Commerce
2004 Past Chainnan of the Board of Directors of the Colleyville
Area Chamber of Commerce
Colleyville Community Center:
1999 - 2004: Colleyville Community Center Advisory Board.
Collevville Woman's Club: Member 20 years
1987.'2004 Hostess for Holiday Home Tour
1996-1997: Chair VIP Reception for Holiday Home Tour .
1995-1996: Chair Wish Bowl display and model cwe Fashlon
Show , . h
1996/1997: Chair the Colleyville Woman's Club FashIOn S ow
1998: Home on the ewe Holiday Home Tour
P.1Q4
..,
L
JAN-~5-2~e5 08:56 AM B~S SCHOLLMEYER
817 571 4639
1997/1998 & 1998/1999: President ofColleyville Woman's Club
Initiated within ewc:
A ward and Honors Program
AIIDual Volunteer Recognition Awards and Grant
Presentation Luncheon & Chair
Adopt a Street Program
Adopt a School Program
Permanent documentation of 21 years of Minutes on to disk
and Microfilm
The ewe Hot Line
CWC Webb Site
Cooperative Agreements with Business
Pictures of Officers/Chairs in Directory
Pictures in Newsletter
Banner Advertisement on Hwy 26
2000/2001: Chair CoUeyville Woman's Club Christmas Dinner
1999 - 2003 ewc Community Development
Chair: "Sak's Fifth Avenue" Grand Openi.ng
Chair: "The Container Store" Grand Opening
2000 - 2002 Chair: "Chaffin Custom Home" Project
Regional Volunteering:
Fort Worth Opera:
1998/1999: Fort Worth Opera Event Committee member
VanCliburn Competition:
2001: Volunteered at the Press Room
Origins Association:
2000 Origins Association with the Smithsonian Institution "Sports
and the !\ational Celebration Committee 2000"
Fort worth Zoo:
2000 Fort Worth Zooffexas Wild Fund Raising Committee:
Chaired Decorations
Miss HED Contest
1999 "Welcome Home Miss Texas" Committee Member
2001 Judge for the ~iss HEB Contest
Harris Methodist HEB Hospital:
1999 _ 2004: Harris Methodist HEB Hospital Advisory and Event
Boards
1995-2004: Harris Methodist HEB Hospital Gala
American Heart Assodation:
2002: Co-Chair American Heart Association Fund Raising Gala
hAn Affair of the Heart"
2002: Chair: The initiation of the "Cardiac Care Provider of the
Year" Award
P.0'5
J
..... t-tr"i-IQ;;..I-.""lt:J-' tI;,.,-=-...... I MI.' &/0;.;11 .;r-..nVI-I-'-'t=., t=.r:.
9. I -.J I'" ...,.........".
2002 - 2005: American I-Ieart Association Board of Directors
2003: Chair: American Heart Association Fund Raising Gala
"An Affair of the Heart"
Honors:
"Volunteer of the Year" for the City ofColleyville 1999
Colleyville Area of Commerce "Leadership Award" 2000
Nominated for Citizen of the Y car 2001
Colleyvillc Woman's Club '"Shinning Star" 1999
Colleyville Woman's Club "Auragold Award" 2000 for
Community Spirit
Outstanding Member of the Month March 2001 Colleyville
Chamber of Commerce
Colleyville Woman's Club "EKl'alibur Award" 2002 for
Honor, Excellence & Leadership
Nominee forthe STARS Award 2003: Star-Telegram Awards
Recognizing service
Colleyville Citizen of the year 2004
4
.~
Tex.-
JAN 5 2005
Application for Appointm
Planning and Zoning Commission and Zoning Board AdjUStrGt}i\t SECRETARY'S
applicants are required to file Financial Disclosure and Business Conflict F I esa
days after the application deadline as advertised in the Public Notice. These forms are available on the
City's website at <htlp:/lwww.collewille.comlboards/aooHcation.aso> or by contacting the City Secretary at
817,503,1130
Ms.
~ Name:
K'a~h V
(Last) , (First) (MI)
Address: 30 ~ /'or d tOtt,.1- , i 3
Home Telephone: '3/7. rt(<g. 733/ (TelePhone: ~/7- Q7S. 7331
I afftnnatlvely consent to the release of my personal e-mail address by the City.
E-mail Address: KBirkt.S@ 56 /06;.(, n~r Fax: -
Board, Commission or Committee A ointment Desired: t04 it i~
8, ii<.t.5
v/sory
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
-'I!oJH/JJuh,fy tehfer J!Jv/~rY 6mmIHt!r:!-
- Mrb 'r/- /l.ecr~~lto~ jJv/~O~Y !krd
_ 1..,6J-diY jdv/~lJ;Jy /3~rd r
"tl4v,{k 11-i !It~ 'it brd ry 13M td
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
,(5 tL hatrd ~~kr- f /p/!/ &J/1I//~e fo /e1 clevelul' lo;;c/e~
(hut IIIJ t e d(.I r~5 for lie. t/~'v,lk (~-if/""'r.
~.
Do you understand that atteyance and active support is required for each appointee?
yes _ no
Signature: Date: /.. '(.. tJ S-
Once the City Council has filled a position, your application will be removed from the file
and you must reapply for future openings.
This informaUon will become a Public Record.
City SSC,.fa'Y, 100 Main St.r8et, Colleyvile, Texas 78034, Phone: 817.503.1130 Fax: 817.503.1139
caeil~
l'exa6
~@~J-w~
Application for Appointme
6 2005
Planning and Zoning Commission and Zoning Board of
applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business
days after the application deadline as advertised in the Public Notice. These forms are available on the
City's website at <htto://www.collevville.com/boards/aoolication.aso> or by contacting the City Secretary at
817.503.1130
SECRETARY'S
FFI E
Ms.
~
Mr, Name:
Jones 'Pat
(Last) C (First)
Address: 102 Van Bur-en OcA rt'
Home Telephone: g I (,.. 2 g 1- ~ 8 () 7 Work Telephone:
Wf affirmatively consent to the release of my personal e-mail address by the City.
E-mail Address: patdJ'ones €]Comc.ast net Fax: 8)1- 2gl-I3S~
Board, Commission or Committee Appointment Desired: Col/eyvi {Ie Center
,
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
13. S, Un; lie (5 ,'fy of ten n esse e
-Ret.'r-ed Teo.c..he~ and Real Estate Broker
Act; lie Vo I u 11 tee.f'
D.
(MI)
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
r have been asked fo 5eyVe anoi-her te.rm QS file Colleyv; lIe
(;af"den C lu b re r rese,nt; ve b;, the C G C, .
Do you understand that attendance and active support is required for each appointee?
v/Yes _ no
Signature: ~ Date: V.5/200 S-
f I
Once the City Council has f ed a position, your application will be removed from the file
and you must reapply for future openings.
This information will become a Public Record.
City Secretary, 100 Main Street, Colleyville, Texas 76034, Phone: 817,503.1130 Fax: 817,503.1139
RESOLUTION R-05-2499
A RESOLUTION APPOINTING MEMBERS TO THE COLLEYVILLE CENTER
ADVISORY COMMITTEE
WHEREAS, six positions on the Colleyville Center Advisory Committee have expiring
terms; and
WHEREAS, seven applications have been received.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1,
THAT the following persons are hereby appointed to the Colleyville Center
Advisory Committee to serve a two-year term expiring January 2007.
AND IT IS SO RESOLVED.
APPROVED THIS
AYES,
DAY OF
NAYS AND
2005, BY A VOTE OF
ABSTENTIONS.
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
CITY COUNCIL
.i?> AGENDA BRIEFING
7"C';!>a~
MEETING DATE: !
ITEM # :
RESOLUTION # :
01/18/05
11
R-oS-2500
CITY MANAGER I
DEPARTMENT HEAD
FINANCE REVIEW
Previous Action: None
DEPARTMENT: PARKS AND RECREATION
SUBJECT: Approval of a Waiver for the Colleyville Girl's
Softball Association (CGSA) for use of the
Colleyville City Park game fields
Reading and Public Hearing
The Colleyville Girl's Softball Association (CGSA) submitted a request for the use of the
City Park softball game fields 1, 2 and 3 for the period of February 21, 2005 through
June 18, 2005, Monday through Friday from 5:00 p.m, until 10:00 p.m. and Saturday
from 8:00 a.m. through 10:00 p.m. for recreational team practice.
Field maintenance for practices include dragging the infield, repairing batters boxes,
repairing pitching area, cleaning dugouts, trash removal, restroom cleaning, field
openings and closings, turning lights on and off and watering of infields, The
preparation of the fields requires the use of clay, drying agent, top dressing, trash bags,
toilet paper, paper towels, fuel for equipment, utility cost and field lights. The total
estimated maintenance and personnel cost for February 21, 2005 through June 18,
2005 is $9,443 for 102 days of practice; however, no practice preparations will be
performed for 31 days due to practices occurring after games.
The maintenance and personnel cost for practice during Fall 2004 was $3,458 for 26
days of practice. This cost is related to the items mentioned previously for staff and
materials. The Colleyville Girl's Softball Association (CGSA) utilized the fields 65% of
the time from their original request; 22% was not used due to inclement weather and
13% was not used due to teams not showing up for scheduled practices. During the
Fall 2004 season, the softball fields showed wear and compaction due to increased
practices. The areas impacted were the pitching areas, base areas and infield.
In November 2002, the City Council approved funding for the Grapevine-Colleyville
Independent School District (GCISD) facility improvements. Construction was
completed in May 2003 on two baseball and softball areas, The improvements to these
areas were a combined effort with Colleyville Baseball Association (CBA), Colleyville
Girl's Softball Association (CGSA), Grapevine-Colleyville Independent School District
(GCISD) and the City to provide improved areas for practices.
Agenda Briefing
Resolution R-05-2500
Page 2 of 2
The Colleyville Girl's Softball Association (CGSA) has the opportunity to utilize four
practice areas at GCISD facilities and one practice area at Reagan Park this spring.
Financial Impact
The total estimated maintenance and personnel cost for the use of the game fields is
$9,443. Although the funding source for this waiver request is in the Park Maintenance
budget, these expenditures exceed the FY200S budget by $4,752.
Attachments
· Colleyville Girl's Softball Association Request, dated January 11,2005
· Resolution R-05-2500
c;o,'eyvllle. Girls SoftlNih Assoc'atloll
P.O. Box 951
Colleyville, Texas 76034
2005-Jan-ll rev "Bn
Ms. Monica Walsh
Manager, Colleyville Parks and Recreation
5109 Bransford
Colleyville Tx, 76034
Dear Monica,
Colleyville Girls Softball Association requests that a resolution be placed before City
Council at the next meeting requesting a waiver for use of the Colleyville City Park
softball game fields 1,2 and 3.
This waiver would be for Colleyville Girls Softball Association use of the game fields at
City Park for our scheduled practices. Practices would start February 21 and continue
untilJune 18. We request use of such fields from 5:00 p.m. until 10:00 pm Monday
through Friday and 8:00 am to 10:00 pm on Saturday during this time frame.
To reduce usage of the City Park fields, we are fully utilizing the new Reagan Park
practice field.
Thank: you for your assistance in this matter.
Mark Bauer
President
Colleyville Girls Softball Association
(817)939-5671
mbauer@coltsoft.com
RESOLUTION R-05-2500
A RESOLUTION APPROVING A WAIVER FOR THE COLLEYVILLE GIRL'S
SOFTBALL ASSOCIATION (CGSA) FOR USE OF THE COLLEYVILLE CITY PARK
GAME FIELDS
WHEREAS, the Colleyville Girls's Softball Association (CGSA) has submitted a
request for a waiver of use of the Colleyville City Park softball game fields
for practice,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1,
THAT the City Council hereby grants a request for a waiver for the use of
the Colleyville City Park baseball game fields 1, 2 and 3 for the period of
February 21, 2005 through May 21, 2005, Monday through Friday from
5:00 p,m. until 10:00 p.m, and Saturday from 8:00 a.m. through 10:00 p.m.
for recreational team practice for the Spring 2005 season.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF AYES,
THIS THE DAY OF
NAYS AND
2005.
ABSTENTIONS ON
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
CITY COUNCIL
~<!l AGENDA BRIEFING
..,c~..;
MEETING DATE: 01/18/05
ITEM # : 12
RESOLUTION #: I R-05-2501
CITY MANAGER
DEPARTMENT HEAD
FINANCE REVIEW !
Previous Action: None
DEPARTMENT: PARKS AND RECREATION
SUBJECT: Approval for trail development using monies from
the Park Land Dedication Fund, in an amount not to
exceed $172,000
Reading and Public Hearing
The City of Colleyville will be constructing a 10' wide (5" thick) concrete trail along the north
side of McDonwell School Road from the Westmont Subdivision to the new Keller Independent
School District (KISD) school. The trail will switch from the north side of the road to the south
side of the road at the western end of the Clairmont Subdivision. The total length will be
approximately 4,000 linear feet. This trail is identified as a proposed pathway in the
"Colleyville Pathways: A Citywide Trail System Master Plan" adopted by City Council in
September 1998.
The cost of the trail project is estimated to be $197,000. Funding in the amount of $25,000 is
available in the sidewalk escrow account. The remaining balance of $172,000 is
recommended to be funded through park land dedication monies as previously discussed by
City Council.
The project is currently scheduled to be under construction in early March 2005. The
estimated project length will be 75 calendar days. Substantial completion will be in May 2005,
contingent on the weather.
Due to the new Keller Independent School District (KISD) school, scheduled to be opened in
August 2005, it is very important to have a safe pedestrian/bicycle route to the school. Without
sidewalk access, parents, youth and the public will not be able to walk to school without using
the street. Generally, the schools within Colleyville have some type of sidewalk/trail access to
the school. Keller Independent School District (KISD) anticipates an enrollment of 350
students in August 2005, with a peak enrollment of 600 students over five years. Thirty-five
percent of the students will be Colleyville residents,
On January 3, 2005, the Park Land Dedication Committee met to discuss funding the
McDonwell School Road trail development project with park land dedication monies, The
Committee discussed funding options for this project and suggested that City Council consider
using the General Fund monies for the project. The Committee would like park land dedication
funds to be used for acquiring park land and development of parks and recreation facilities.
Agenda Briefing
Resolution R-05-2501
Page 2 of 2
A motion was made to recommend approval to use $172,000 from the Park Land Dedication
Fund to build the proposed trail along McDonwell School Road from the Westmont Subdivision
to the new Keller Independent School District (KISD) and to propose to the City Council to
reimburse the Park Land Dedication Fund with monies from the General Fund or other funds,
The motion passed with a vote of 3 ayes and 1 nay.
This motion was made on the basis of a past motion concerning reimbursement to the
Voluntary Park Fund. The Parks and Recreation Advisory Board recommended a purchase of
a mower out of the Voluntary Park Fund with consideration to reimburse the unappropriated
fund balance of the General Fund.
On January 3, 2005, the Parks and Recreation Advisory Board met to discuss funding the
McDonwell School Road trail development project with park land dedication monies. The
Board discussed funding options for this project and suggested that the City Council consider
using General Fund monies for the project. The Board would like park land dedication funds to
be used for acquiring park land and development of parks and recreation facilities.
The Parks and Recreation Advisory Board made the same motion as the Park Land Dedication
Committee's motion to recommend approval to use $172,000 from the Park Land Dedication
Fund to build the proposed trail along McDonwell School road from the Westmont Subdivision
to the new Keller Independent School District (KISD) and to propose to the City Council to
reimburse the Park Land Dedication Fund with monies from the General Fund or other funds.
The motion failed with a vote of 2 ayes and 4 nays.
Financial Impact
Funds are available from the Park Land Dedication Fund.
Attachments
. Park Land Dedication Fund
. Resolution R-05-2501
FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 12-31-2004
TOTAL REVENUES
$2,118,236
TOTAL INTEREST INCOME REC'D
$169,855.82
LESS EXPENSES:
KlDSVlLLE DONATION
LANDSCAPING NATURE CENTER
NATURE CENTER TREES
KIMSEY PARK APPRAISALS
CITY PARK SOD
TPWD KIMSEY PARK GRANT
COTTON BEL T TRAIL I
COTTONBEL T TRAIL ROW ACQUISITION
WEBB HOUSE RESTORATION
COTTON BEL T TRAIL II
$1,000.00
$1,169.07
$1 ,035.00
$4,700.00
$72,881.20
$8,800.00
$212,016.00
$32,322.97
$98,584.00
$32,737.00
TOTAL EXPENSES
$465,245.24
LESS ENCUMBERANCES:
COTTONBEL T TRAIL II
COTTON BEL T TRAIL III
$43,561.00
$185,297.00
TOTALENCUMBERANCES
$228,858.00
TOTAL AVAILABLE AT 12-31-2004
$1,593,988.15
RESOLUTION R-05-2501
A RESOLUTION APPROVING THE USE OF PARK LAND DEDICATION FUNDS FOR
TRAIL DEVELOPMENT, IN AN AMOUNT NOT TO EXCEED $172,000
WHEREAS, the City of Colleyville desires to construct a trail along the north side of
McDonwell School Road from the Westmont Subdivision to the new
Keller Independent School District (KISD) school; and
WHEREAS, this trail is identified as a proposed pathway in the "Colleyville
Pathways: A Citywide Trail System Master Plan" adopted by City
Council in September 1998; and
WHEREAS, the City of Colleyville desires to provide a safe pedestrian/bicycle route
to the school.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the City of Colleyville hereby approves the trail development
using monies from the Park Land Dedication Fund, in an amount not to
exceed $172,000.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF AYES,
THIS THE DAY OF
NAYS AND
2005.
ABSTENTIONS ON
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
CITY COUNCIL
ca@m", AGENDA BRIEFING
IC':C;;l$
MEETING DATE: 01/18/05 CITY MANAGER I -n~
,
ITEM#: 13 DEPARTMENT HEAD I~~
RESOLUTION #: I R-05-2502 FINANCE REVIEW i
Previous Action: None
DEPARTMENT : ENGINEERING
SUBJECT : Approval of Construction Contract with Skyline
Excavation, for the construction of trail and
sidewalks along McDonwell School Road, in the
amount of $208,622
Reading and Public Hearing
The McDonwel1 School Road Sidewalk Trail Improvements project will connect the Keller ISD
elementary school currently under construction with the existing trail in the Westmont
subdivision. This trail is identified in the "Colleyville Pathways: A Citywide System Trail Master
Plan" adopted by the City Council on September 15, 1998. The project will consist of
approximately 4,000 linear feet of 10 foot wide trail and 1,250 linear feet of 5 foot wide
sidewalk. Construction will begin in March 2005. The estimated project duration is 75
calendar days. Substantial completion is expected in May 2005.
The McDonwell School Road Sidewalk Trail Improvements project was advertised on
December 5 and December 12, 2004. Bids were opened on December 22, 2004 with Skyline
Excavation being the low bidder at $166,897.50, with a 25% contingency for a total of
$208,622. Skyline Excavation has completed two recent projects in Colleyville. For both
projects, they did good work and completed them on time. They were also very responsive
and worked well with Staff.
Financial Impact
$172,000 is available in parkland dedication fees, $25,000 is available in sidewalk escrow
funds, and $11,622 is available in sidewalk construction funds.
Recommendation
Approval
Attachments
. Bid Tab
. Resolution R-05-2502
BID TAB
Owner: City of Colleyville
Project: 2004-2004 McDonwell School Road 10' Sidewalk Improvements
Bid Date: 12-22-04
No. Bidder Bid Amount
1 Skyline Excavation $166,897.50
2 Humphrey & Morton $176,641.00
3 J&J Sprinkler $176,735.00
4 JLB Contracting $178,172.00
5 VAS Engineering $183,040.00
6 Reliable Paving $188,289.00
7 Cement Work A Specialty $198,271.37
8 Cole Construction $203,360.00
9 Modern Contractors $216,687.05
10 Green Scaping $218,617.00
11 Pavecon $218,770.07
12 Mustang Construction $240,040.00
13 Davis Excavation $245,219.00
RESOLUTION R-05-2502
A RESOLUTION AUTHORIZING THE APPROVAL OF A CONSTRUCTION
CONTRACT WITH SKYLINE EXCAVATION FOR THE MCDONWELL SCHOLL
ROAD SIDEWALK TRAIL IMPROVEMENTS
WHEREAS, the City of Colleyville has adopted the "Colleyville Pathways: A Citywide
Trail System Plan"; and
WHEREAS, completion of this project will connect the Keller Independent School
District elementary school with the existing trail; and
WHEREAS, bids were received on December 22,2004, with Skyline Excavation being
the low bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the Construction Contract, including contingency, with Skyline
Excavation for the McDonwell School Road sidewalk trail improvements,
in the amount of $208,622, is hereby approved.
AND IT IS SO RESOLVED.
AYES,
NAYS, AND
2005.
ABSTENTIONS ON
PASSED BY A VOTE OF
THIS THE DAY OF
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
city or
ilC6
TexaS
PARKS AND RECREATION ADVISORY BOARD
AND
PARK LAND DEDICATION COMMITTEE
JOINT MEETING
MINUTES
Monday, March 18, 2002
7:00 p.m.
The meeting came to order at 7:05 p.m. 0':1 Monday, March 18, 2002 at the Parks and
Recreation Office.
ROLL CALL:
Park Land Dedication Committee Members: Mark Jones,
Bill Mitchell, Bud Sellers and Gil Turner
Park and Recreation Advisory Board Members:
Councilman Ginny Tigue, Tom Cicherski, Meg Davis, Chris
Foy, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck
Thomas, Gil Turner
Mayor Donna Arp, Councilman Richard Newton
ABSENT:
Dianne McWethy, Deputy City Manager
STAFF:
Monica Sue Walsh, Parks and Recreation Manager, and
Barbara Werner, Administrative Secretary
1. Overview of Park Projects
Monica Sue Walsh gave a presentation on current park projects
2. Discussion and Consideration of Webb House Funding
A History of Bransford Park and Webb house funding issues was given by Monica Sue
Walsh. The total project cost for the restoration of the Webb house is $349,427. The
funding allocation is $250,843 with a shortfall of $98,584.
After discussion by the combined boards, Bill Mitchell moved to approve using Park
Land Dedication Fund monies in an amount not to exceed $98,584 to fund the shortfall.
Gil Turner seconded the motion. The vote was unanimous.
Meeting adjourned at 8:45
city Of
Texas
PARKS AND RECREATION ADVISORY BOARD
MINUTES
Monday,November1,2004
6:30 p.m.
Vince Rosen called the meeting to order at 6:38 p.m. on Monday, November 1,2004
at the Parks and Recreation office.
ROLL CALL:
Connie Hampton, Councilperson Rich Hendler, Bob
Leininger, Pete O'Brien, Vince Rosen, Councilperson Tom
Hart and Chuck Thomas
ABSENT:
Chris Foy, Pete Riis and Gil Turner
STAFF:
Monica Walsh, Director of Parks and Recreation and Dixie
Smith, Administrative Secretary
1. Call to Order
2. Approval of the September 13, 2004 Minutes
Chuck Thomas moved to approve the September 13, 2004 minutes. Bob Leininger
seconded the motion. The vote was unanimous.
3. Discussion and consideration of Eagle Scout Project
Eagle Scout did not attend meeting.
4. Discussion and consideration of a policy for naming and renaming park lands
and facilities
Monica Sue Walsh, Director of Parks and Recreation reported that the City of
Colleyville did not have a policy for naming and renaming park lands and facilities.
Staff researched the policies of several cities and developed a Naming and
Renaming Park Lands and Facilities policy and a Park/Facility Name
Recommendation form. Connie Hampton made a motion to approve the Policy for
Naming and Renaming Park Lands and Facilities and the Park/Facility Name
Recommendation form. Pete O'Brien seconded the motion. The vote was
unanimous.
Parks and Recreation Advisory Board Meeting
November 1, 2004
Page 2
5. Discussion and consideration of a fee structure at Reagan Park for the new
baseball/softball practice fields
Monica Walsh, Director of Parks and Recreation, reported that the existing Ordinance
provided a fee structure for game fields, but not for practice fields. Monica Walsh
reviewed proposed Ordinance modifications which included guidelines and user fees
for practice fields, Chuck Thomas made a motion to approve the modifications to the
existing Ordinance. Pete O'Brien seconded the motion. The motion passed with a
vote of 4 to 1 .
6. Discussion of Youth Sports Associations' fee structures
Bob Leininger and the Board discussed resident/non-resident fees charged to youth
sports associations. Bob Leininger requested that it be discussed again in
December.
7. Recreation, Athletics, Tennis and Seniors' Reports
Monica Walsh, Director of Parks and Recreation, provided an overview of the current
and proposed recreation programs and activities available to citizens of Colleyville
and surrounding areas. In October the Parks and Recreation Department held its
first Haunted Trail. In September the City of Colleyville Parks and Recreation
Department was awarded the Texas Amateur Athletic Federation (TAAF) 2005 Girl's
14 and Under State Softball Tournament. The tournament will be hosted in July.
8. Park Operations and Capital Improvement Status Reports
Monica Walsh, Director of Parks and Recreation, presented a status report on current
projects.
10. Adjournment
Chuck Thomas moved to adjourn at 8:16 p.m, Pete O'Brien seconded the motion.
The vote was unanimous.
Respectfully submitted and approved:
(.. ''\ "-, ,)
^"j/~jc,)~~rh/
Dixie S: Smith, Administrative Secretary
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
December 13, 2004
I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 7:03 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Susan Potter, Richard Roxburgh, and Carol Wollin
Members Absent: Bonnie Carroll
Alternates present: Dennis Healy
Alternates absent: Angie Guthrie-Madison
Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret
Stansburger, John Eubanks, Ginny Tigue and Steve Banta
Council Liaison Absent: Jon Ayers
Staff present: Mary Rodne
II. Approval of October 11, 2004 Minutes - A motion was made by Richard
Roxburgh and seconded by Karen Birkes to approve the October 11, 2004
minutes as corrected. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library October and
November 2004 Usage Statistics, for review and discussion, Patrons had
checked out a total of 18,392 items, 330 Colleyville residents registered for
Library cards, library patron visits totaled 13,952 and attendance for
programs totaled 1,084.
b, Donations
Director Rodne reported that the Library had received donations in the
amount of $5,065; $50.00 from Judith and Bruce Kelly, $25.00 from Jo
Cummings, $990.00 from the Colleyville Lions Club, $10,00 from John
Paul Burnett, and $3, 990.00 from the Friends of the Library.
c. Fall Programs
Director Rodne reported that the fall session of Youth Services programs
had ended the week of December 6th and noted that the sessions had
been well attended. Program brochures for the winter session of Youth
Services programs were distributed for review and discussion. Rodne
reported that the Library had celebrated its First Birthday on November 24,
2004 and that a party held on that day had been very successful. Around
225 children and adults attended the party, which included a magic show,
games, crafts, face painting, balloons and refreshments.
IV. Policy Review
a. Circulating Materials Restrictions
Director Mary Rodne distributed a revised Circulating Materials Restrictions
exhibit for review and discussion. A motion was made by Nancy Eytcheson
to approve the revisions as presented. Carol Wollin seconded the motion,
Motion approved unanimously. It was noted that the the changes would
take effect after January 1, 2005.
V. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
Carol Wollin gave an update on the activities of the Friends of the Library.
She reported that the volunteer recognition held during the General Meeting
on November 18, 2004, in the Library had been well received. Wollin
explained that volunteers were asked to select a library book in the collection.
A book plaque was placed in the book to honor their library volunteer efforts,
She also reported that the Friends were planning a travel program for the
March meeting,
VI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones presented a written report prepared by President Ginny Tigue, It
was reported that the Foundation had a successful fund raising year, donating
$68,500 to the Colleyville Public Library, The November Book Theme Party
was a great success, raising $34,000 toward the completion of the second
floor of the Library, The current fund raising mailer had brought in $22,353, to
date, Monies received from the mailer plus the $15,000 grant from the
Hudson Foundation will be presented to the Library in January.
VII. SUGGESTED ITEMS FOR FUTURE MEETINGS
VIII. CITIZEN COMMENTS
None
IX. ADJOURN: A motion was made by Richard Roxburgh and seconded by
Karen Birkes to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 8:15 PM.
MINUTES OF THE
COLLEYVILLE CITIZEN'S CITY CHARTER REVIEW COMMITTEE
DECEMBER 29, 2004
I. Call to Order
Chair Jim Moore called the meeting to order on December 29,2004 at 7:00 p.m.
ROLL CALL:
Chairman Jim Moore, Ed Baker, Linda Bond, Steve Magee, Louis
Miller, Brad Rice, Mike Taylor, Frank Whitmire, City Manager Bill
Lindley, Financial Analyst Kacey Bess
Richard Newton was absent.
II. Approval of December 15, 2004 Minutes
Mike Taylor indicated that page two of the Minutes should read "Mike Taylor
suggested a list of definitions be included in the charter to clarify terms that may not
be clear to laymen." Minutes approved with change.
III. Review and discussion of possible modifications of the Colleyville City Charter
Committee reviewed previous changes to Articles IV and V.
City Manager Bill Lindley requested confirmation that previously discussed changes to
Articles I and II were correct. Committee confirmed.
Mike Taylor suggested that members go back and reread changes so as not to
overlook anything.
Brad Rice indicated the change to Section 4.07(a) should read "The location, size and
current use of all property owned within the City or within any contiguous city, or held
in trust by the candidate, their spouse, any dependent minor children, or any business
entity in which the candidate has financial interest." Approved unanimously.
Committee reviewed and discussed possible modifications for Articles VI through VIII.
In regards to Section 6.02, Brad Rice asked if the references to other section numbers
have been verified. City Manager Lindley indicated they would be cross-referenced at
the end of the Charter review.
Regarding Section 6.07, per Chairman Moore's suggestion, Brad Rice proposed
adding a sentence at the end of the paragraph stating that "No signature of the Mayor
shall be required."
Brad Rice suggested adding "by Initiative or Referendum" to the end of the title for
Section 6.07.
1
Regarding Section 6.03, Steve Magee indicated the typo on the second line of the
paragraph should be corrected to read "tax bonds or revenue bonds."
Committee continued discussion regarding changing the title of Section 6.07.
General discussion regarding the required ballot structure for charter changes. Mike
Taylor requested the laws and requirements related to the ballot structure. The
Committee requested from the City Attorney direction as to the type of charter
changes that would create separate ballot questions. Brad Rice indicated the Charter
references Chapter 13 of Title 28 of the Revised Civil Statues of Texas, in regards to
amending the charter.
Regarding Article VI, Ed Baker requested clarification on "substantial question of
validity" as referred to in the City Attorney's memo.
City Manager Lindley discussed limitations on referendum regarding zoning changes
and suggested the City Attorney talk with Pete Smith regarding the City of Ducanville's
experience with referendum issues. Steve Magee would like the City Attorney to
indicate if the Committee needs to add specific limitations to Section 6.01 and if there
are any limitations already provided by State law. Brad Rice gave Section 7.30 of the
City of South lake's Charter as a reference.
General discussion on the reference in Section 6.07 to "mandatory order to the
Council." Brad Rice moved to leave this reference as is. Approved unanimously.
Regarding Section 6.11, Brad Rice suggested deleting "when valuable rights have
accrued thereunder." Steve Magee stated the intent is for Article XII to stand alone if it
conflicts with any other sections. Discussion as to definition of "valuable rights."
Frank Whitmire moved to approve the change and seconded by Brad Rice. Approved
unanimously.
In regards to Section 6.05, general discussion on whether the Committee needs to
specify what needs to be included on the ballots. Mike Taylor requested direction
from the City Attorney as to what should go on the ballot and any applicable laws.
Louis Miller suggested adding language indicating that at minimum the preamble
should be listed.
In regards to Article VII, Chairman Moore suggested allowing the City Manager to hire
and remove the referenced positions without City Council approval.
Steve Magee recommended that when the Committee reviews Article III, it should look
at changing Section 3.08(c) regarding the City Council's ability to fire the City
Manager's employees.
In regards to Section 7.01 (b), the Committee discussed changing the section so that it
reflects the voting requirements in Section 7.01 (a) for hiring the City Manager. Steve
Magee moved to delete "including the Mayor" from Section 7.01 (b) and seconded by
Frank Whitmire. Approved unanimously.
2
City Manager Lindley discussed his job duties and obligations as requested by Brad
Rice.
Linda Bond moved to approve Chairman Moore's recommended changes to Sections
7.02, 7.03, 7.04, 7.05 and 7.06 regarding removal of Council approval on hiring and
firing and seconded by Ed Baker. Committee continued general discussion regarding
the proposed changes. Ayes: Baker, Bond, Miller, Moore and Whitmire. Nays:
Magee, Rice and Taylor. Motion passed.
Discussion regarding Section 7.04 on the Volunteer Fire Department.
In regards to Section 8.03, Chairman Moore proposed removing "with the concurrence
of the City CounciL" Change approved.
Frank Whitmire proposed deleting the second sentence of Section 8.03 regarding
secondary employment. Brad Rice suggested combining the remaining sentence with
the second paragraph. Changes approved unanimously.
General discussion regarding Section 8.04 on the City Attorney. Steve Magee
proposed adding a paragraph at the end of the section with the following language
from the City of South lake's Charter: "The Council may contract with an attorney or
with a firm of attorneys who may designate one (1) member of said firm, with Council
approval, to serve as City Attorney."
IV. Discussion of items to be placed on the next agenda
For next Charter Review Committee meeting, the Committee will begin with a review
of Article IX.
For Section 9.02(a), Chairman Moore suggested adding language in the sentence
regarding proposed budgeted expenditures to read "not to exceed the total of
estimated income and unappropriated General Fund revenues."
Mike Taylor requested from the City Attorney references in the State Constitution that
empower a City to provide or not provide veto power to the Mayor over the will of the
Council.
Chairman Moore suggested changing Section 9.02(c) from three (3) to two (2)
consecutive regular Council meetings.
In reference to Section 9.02(f) Chairman Moore proposed changing September 15th in
the last sentence of the paragraph to either September 215t or 30th to allow time to
approve the budget at the second Council meeting in September, if needed. City
Manager Lindley stated the budget would need to be adopted by September 30th for
tax billing purposes. If the budget is not approved at that time, the Appraisal District
would probably send out separate tax bills for the school districts and the City, at a
cost to the City. City Manager Lindley stated he would have Finance Director Terry
Leake do the calendaring for the budget approval process.
3
Chairman Moore stated he would talk to the City Council regarding adding time for two
additional Charter review meetings on January 19th and 26th.
Brad Rice indicated he would be absent on January 12th. Steve Magee indicated he
would absent on January 19th.
Brad Rice suggested that everyone bring their schedules to the next meeting so that
discussion and review of Article III could be planned for a time when everyone is
available.
v. Adjournment
Chairman Moore adjourned the meeting at 8:58 p.m.
4
MINUTES OF THE
COLLEYVILLE CITIZEN'S CITY CHARTER REVIEW COMMITTEE
January 5, 2005
I. Call to Order
Chairman Jim Moore called the meeting to order on January 5, 2005 at 7:00 p.m.
ROLL CALL:
Chairman Jim Moore, Ed Baker, Linda Bond, Steve Magee,
Richard Newton, Mike Taylor, Frank Whitmire, City Manager Bill
Lindley, Financial Analyst Kacey Bess
Louis Miller arrived at 7:10 p.m.
Brad Rice was absent.
II. Approval of December 15, 2004 Minutes
Committee did not have any changes to the December 15, 2005 minutes.
III. Review and discussion of possible modifications of the Colleyville City Charter
Frank Whitmire indicated there was a typo in Section 7.01 (D)(5). City Manager
Lindley indicated he would change the language to read "and acts of the City CounciL"
Discussion regarding previous changes to Sections 8.03 and 7.01.
Committee noted that Section 7.01 (B) should be reviewed again after the review of
Article III.
Committee reviewed and discussed possible modifications for Articles IX through XIV.
Discussion regarding Chairman Moore's recommendation to add language in Section
9.02(A) indicating that proposed budgeted expenditures shall "not exceed the total of
estimated income and unappropriated General Fund revenues." Chairman Moore
withdrew the recommendation. Approved unanimously.
In Section 9.02(C), Mike Taylor recommended changing language in the last sentence
to read "regular meetings" instead of "special meetings" since ordinance actions have
to be conducted at regular meetings. Mike Taylor moved to approve the change,
along with changing "three (3) consecutive regular Council meetings" to "two (2)
consecutive regular Council meetings." Steve Magee seconded the motion.
Approved unanimously.
Regarding Section 9.02~E), Mike Taylor recommended changing the budget adoption
deadline from the "30t day of September" to the "second regular meeting of
September" to make consistent with proposed change to 9.02(F). Mike Taylor moved
to apply this recommendation to all such references. Approved unanimously.
1
For Section 9.04(A), Mike Taylor indicated the sentence should say "supplemental"
and not "supplements" and "ordinance" instead of "resolution." Approved
unanimously.
General discussion regarding unappropriated surplus and the purposes for which it
can be used.
Regarding Section 9.04(A), Louis Miller suggested changing language in the sentence
to read "...the Council may by ordinance make supplementaL.." Committee approved
the change.
Discussion regarding the execution of contracts by the Mayor. Mike Taylor suggested
leaving Section 9.08 as is and reviewing Section 3.06 for possible changes.
For Section 10.01, Mike Taylor questioned whether the bond requirement should be
updated to reflect current standards. Steve Magee recommended changing the bond
requirement from "ten thousand dollars ($10,000)" to "one hundred thousand dollars
($100,000)". Committee approved the change. City Manager Lindley indicated he
would apply this change to any other such bond requirement references in the
Charter.
Regarding Section 10.02, Mike Taylor indicated the sentence should say "assessed
valuation" not "assessed evaluation."
Mike Taylor requested Article X be reviewed to make sure it is compliant with law.
City Manager Lindley indicated he would get comments from either the City's
delinquent tax attorney or the Appraisal District's attorney regarding Section 10.04
through Section 10.06. Steve Magee gave Section 8.02 of the City of Southlake's
Charter as a reference.
General discussion regarding limitation on tax rate.
For Section 11.01, Louis Miller recommended adding the following language at the
end of the first sentence"... and will serve at the pleasure of the City Council."
Steve Magee indicated the title of Article XI should be "Adjustment" and not
"Adjustments."
Chairman Moore suggested changing the sixth sentence of Section 11.01 to say
"Vacancies which are created by resignation, removal by a majority vote of the City
Councilor by any other reason shall be filled by the City Council for the remainder of
the term."
Louis Miller suggested adding language at the end of the second sentence to say
"...and will serve at the pleasure of the CounciL" Change approved.
Steve Magee moved to approve Chairman Moore's recommended language regarding
vacancies, with the deletion of "which are." Approved unanimously.
2
For Section 11.02(C), Steve Magee recommended changing the Vernon's reference to
"...as provided by State law."
General discussion regarding Sections 11.03 and 11.04 on the Master Plan. The
Committee agreed to review Section 11.04 at a later meeting and Steve Magee will
review the Section for possible recommendations.
For Section 11.05, Chairman Moore recommended changing the Civil Statutes
reference to "... as specified by State law."
The Committee agreed to come back to Section 11.06 and review adding language to
say the Commissions serve at the will of the City Council.
Regarding Article XII, City Manager Lindley will have the City's Franchise Attorney
Clarence West review the section. City Manager Lindley suggested having the
Attorney add language requiring utility companies to pay the costs for relocating utility
lines. Mike Taylor also recommended adding language to address future technology
issues.
General discussion regarding open records. For Section 14.01, Steve Magee
suggested changing the section to read "All record and accounts of every office,
department, or agency of the City shall be open to inspection by any citizen subject to
public inspection as provided by State law." City Manager Lindley suggested
changing "citizen" to "individuaL"
For Section 14.02(C), Frank Whitmire indicated the sentence should read "this
section" and not "the section."
The Committee agreed to revisit Section 14.02 during the review of Article III.
Mike Taylor moved to shift Sections 14.02 and 14.03 to Article III, where appropriate.
Approved unanimously.
Linda Bond asked for clarification regarding Section 14.02(B). Louis Miller suggested
the Committee revisit the section during the review of Article III.
Steve Magee requested that City Attorney Ross Foster review Section 14.05 for
needed updates.
General discussion regarding appeals process as set forth in Section 14.13. Mike
Taylor recommended deleting the contents of Section 14.13 and saving the section for
future use. Frank Whitmire made a motion to do so and seconded by Mike Taylor.
Approved unanimously.
IV. Discussion of items to be placed on the next agenda
For next Charter Review Committee meeting, the Committee will begin with a review
of Article III.
3
General discussion regarding submittal of recommended changes to Article III.
v. Adjournment
Chairman Moore adjourned the meeting at 8:50 p.m.
4
RESOLUTION R-05-2503
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
JANUARY 18, 2005
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by Council action under Business
this date and not otherwise adopted by Ordinance and/or separate
Resolution as follows are hereby adopted:
a.
THAT
AND IT IS SO RESOLVED.
APPROVED THIS DAY OF
_AYES, NAYS AND ABSTENTIONS.
2005, BY A VOTE OF
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor