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HomeMy WebLinkAboutCity Council-Agenda Packets-3/3/2015 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, March 3, 2015 City Council Chambers DRAW FOR ORDER OF NAMES ON THE BALLOT 5:15 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Presentation and discussion of additional recycling opportunities PC-2 Presentation of the Quarterly Performance Management Report PC-3 Discussion of the Glade Road Project PC-4 Discussion of the March 3, 2015, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071- Legal - Consultation with attorney regarding election Section 551.071 - Legal - Consultation with attorney relative to Heritage Avenue right-of-way (access) Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville City of Colleyville Page 1 City Council Agenda March 3, 2015 Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3852 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3853 4a Approval of the minutes of the regular City Council meeting of February 17, 2015 4b Approval of a construction contract with A & M Construction & Utilities, Inc., for Area 1 and Area 2 Water Facility Renewals, in an amount not to exceed $1,874,119.25, and authorize the city manager to execute the contract 4c Approval of an Interlocal Agreement with the City of North Richland Hills for cooperative purchasing of goods and services, and authorize the city manager to execute the agreement City of Colleyville Page 2 City Council Agenda March 3, 2015 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1949 Consideration for a Special Use Permit for a telecommunications tower on Lot 5R-1, Block 1, of the Andy Felps Addition, located at 4003 Colleyville Boulevard, Case ZC14-027 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-15-1950 Consideration of a zoning change from the AG-Agricultural zoning district to the R-20- Single Family Residential zoning district on 2.682 acres of Abstract No. 331 of the A.J. Caldwell Survey, located at 6105 Waller Lane, Case ZC14-029 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-15-3854 Adopting Guidelines and Criteria for Economic Development Incentives 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Zoning Board of Adjustment Meeting Minutes - December 10, 2014 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 3, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3855 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 27, 2015, by 5:00 p.m. Amy Shelley, TRMC City Secretary City of Colleyville Page 3 City Council Agenda March 3, 2015 Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 4 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number PC-1 Agenda Date 03/03/2015 Type Pre Council Department City Manager Title Presentation and discussion of additional recycling opportunities Strategy Map Connection C2- Deliver high quality and unique customer service B2- Proactively seek process improvements and sustainable solutions Explanation The purpose of this item is to provide a presentation and discussion of opportunities to expand the current recycling program provided by the city's franchise holder, Progressive Waste. The City's recycling program has grown over the years, most recently with the introduction of 65 gallon recycling carts in October 2011. Last fall (2014), increasingly higher numbers of bagged leaves were placed at the curb for garbage collection, which led to drivers requiring more time for operations and collection. The high volume of leaves placed out for garbage collection was a contributing factor, which resulted in several days where drivers could not complete their routes between the hours of 7:00 a.m. and 7:00 p.m. as required in the franchise agreement (Section VII Contractor's Collection Duties and Responsibilities). In order to address this issue, Progressive Waste and City staff collaborated on a solution that would serve to reduce garbage volume during the peak of the fall season and provide enhanced recycling services to Colleyville citizens, at no additional cost. The proposed recycling program expansion would add four leaf recycling collection days each fall, with Christmas trees also being collected curbside for recycling on the fourth day. The four collection days would be every other Saturday for a period of six weeks in order to accommodate unpredictable weather, with the fourth collection date (January 2, 2016) being three weeks after the third collection date (December 12, 2015) to allow time for Christmas trees to be taken down. Proposed Leaf Recycling Collection Days: November 14, 2015 November 28, 2015 December 12, 2015 January 2, 2016 (also curbside collection of Christmas trees) Leaves may be placed in any type of bag for the curbside recycling. However, no other organic waste or yard/grass trimmings will be collected during leaf recycling. All collected leaves and Christmas trees will be turned into mulch. As the proposed City of Colleyville Page 2 collection dates are on Saturdays, the suggested start time for collection is 8:00 a.m. to limit any disturbance from noise. Should the City Council approve the proposed recycling program expansion, the following communication efforts would occur: Traditional Communication (with collection days and timely reminders as to specifics of the program - leaves only, Christmas tree collection) September newsletter (included in water bills): feature story – overall program Letters to HOAs Point of purchase displays at Utility Billing Office, Public Library, Community Development Promotional bookmarks distributed through the Public Library Notification to local landscaping companies City cable Electronic Communication (with collection schedule and specific reminders prior to collection days, including leaves only and curbside Christmas tree collection) City website E-newsletter Colleyville E-News (repeated insertions) Digital signage at City facilities Social Media (repeated insertions, including timely insertions prior to leaf collection days) City Facebook Staff seeks City Council direction on the proposed recycling program expansion. Attachments 1.Additional recycling opportunities presentation City Council Agenda Briefing Additional Recycling Opportunities Pre Council Meeting March 3, 2015 Proposed Program Expansion –4 leaf collections: •November 14, 2015 •November 28, 2015 •December 12, 2015 •January 2, 2016 (plus Christmas trees) –Collect every other Saturday during peak season to accommodate unpredictable weather –Start collection at 8:00 a.m. to limit noise issues –Any bag is acceptable to contain the leaves –No other organic waste will be collected on those dates (ex. tree trimmings, grass clippings, etc.) –NO additional cost to residents or the City Benefits –Divert substantial amounts of material from the landfills •Material will be turned into mulch –Address high volume of leaf bags put out for garbage collection •Support compliance with TxDOT regulations for truck drivers •Avoid trucks being in neighborhoods into the evening –Expanded service for residents at no additional cost •First ever curbside recycling of leaves and Christmas trees for Colleyville Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number PC-2 Agenda Date 03/03/2015 Type Pre Council Department City Manager Title Presentation of the Quarterly Performance Management Report Strategy Map Connection B2- Proactively seek process improvements and sustainable solutions B4- Cultivate a culture of transparency and consistent communication B5- Use the Strategy Map to ensure that the focus stays on those programs and services identified as priorities by the community Explanation The purpose of this item is to report on performance of the programs and services identified in the City's strategy map (attached) and the general operations of the City through the use of performance measures. The performance measures presented are the scorecard by which key performance indicators are measured, and ultimately, how performance with respect to the four focus areas identified as the City Council's priorities is assessed. In addition to performance measures, additional metrics called vital statistics are included in the report. Performance measures are measures of efficiency or effectiveness and represent outcomes that can be directly influenced by staff. Vital statistics represent data that is important to track for overall understanding of how a program is performing and for decision making, but is not necessarily a reflection of efficiency or effectiveness, and is not something that staff has significant control over. The presentation of both performance measures and vital statistics provides a well-rounded look at performance and trends in programs and services, while also furthering the City's efforts of accountability and transparency to those we serve. The attached spreadsheet includes the first quarter of actual data from FY 2015, reflected in the FY 2015 YTD (year-to-date) column. For performance measures, the FY 2015 YTD numbers are compared to the FY 2015 target that was established by the responsible department and are color coded as listed below. Vital statistics do not have a FY 2015 target and are therefore not color coded, as those metrics represent information that is important to track, but are not necessarily appropriate to set targets for. Gray - Data not available at this time Green - Performance expected to meet or exceeded the target City of Colleyville Page 2 Yellow - Performance expected to be near the target, but not meet it Red - Performance not expected to meet the target, or come close to meeting it A dashboard report is also included and offers a more visual presentation of highlighted performance measures and vital statistics. Each quarter, the dashboard report will highlight metrics related to one of the four focus areas from the City's strategy map, and will include charts and graphs depicting selected performance measures and vital statistics that are tied to that particular focus area. All performance measures will be regularly evaluated to ensure they continue to appropriately measure the effectiveness of City services and will be updated as necessary. Staff will also continue to track and include vital statistics in performance management reports to provide the additional information that is necessary for informed decision making. Attachments 1.FY15 Q1 Performance Management Report 2.Dashboard FY15 Q1 3.Strategy Map City Council Agenda Briefing Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD Percentage of code violations located proactively Code Enforcement Neighborhoods 56%62%69%80%≥ 50%94% Number of cases successfully resolved Criminal Investigations Core Service N/A N/A N/A 614 ≥ 400 195 Percentage of UCR Part 1 Crimes cleared Criminal Investigations Core Service 47%28%20%30%≥ 30%21% Percentage of crime victims contacted by investigators within 3 days Criminal Investigations Core Service 92%95%92%98%≥ 95%99% Number of UCR Part 1 Crimes Police Administration Neighborhoods 201 199 175 160 ≤ 180 38 Average Priority 1 response time (call dispatch to arrival)Police Patrol Core Service 4:30 4:12 4:11 4:03 ≤ 5:00 4:10 Fire/Ambulance response in under six minutes (call dispatch to arrival)EMS Operations Core Service 84%83%85%82%≥ 85%82% Percentage of plans reviewed within 48 hours Fire Prevention / Investigations Core Service 99%97%100%100%≥ 98%98% Percentage of fire investigations cleared within 30 days Fire Prevention / Investigations Core Service 100%100%100%100%≥ 95%100% Percentage of inspections performed within 48 hours of request Fire Prevention / Investigations Core Service 98%97%100%100%≥ 95%100% Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Injury accidents per 1,000 population Police Patrol Core Service 1.5 2.2 0.75 0.7 0.71 Number of self-initiated calls for service (proactive, community policing)Police Patrol Neighborhoods 18,396 40,324 54,231 50,897 10,969 Total number of outstanding warrants in system since 1/1/03 Warrant Officer Core Service 4,555 4,170 3,971 4,056 3,912 Number of warrants served Warrant Officer Core Service 3,933 7,190 1,452 2,767 838 Fire Related Responses Fire Operations Core Service N/A N/A 381 500 127 Service Related Responses Fire Operations Core Service N/A N/A 357 127 45 EMS Related Responses EMS Operations Core Service N/A N/A 829 950 226 Ambulance billing revenue EMS Operations Sust. Gov't $307,000 $322,000 $323,672 $399,312 $80,489 Percentage of billed services recovered EMS Operations Sust. Gov't 35%30%30%32%31% Total number of volunteer hours from CFAAA and Rehab Team Fire Administration Core Service N/A N/A 900 418.5 67.5 Community Fire Prevention Events Fire Prevention / Operations Core Service N/A N/A N/A 116 35 Average hours of training per employee Fire Operations Core Service 195 205 160.9 160.99 19.41 PUBLIC SAFETY Pe r f o r m a n c e M e a s u r e s Vi t a l S t a t i s t i c s Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD Percentage of residential plan reviews completed in five days or less Building Inspection Eco. Dev.New Measure New Measure 21%41%≥ 75%28% Percentage of commercial plan reviews completed in ten days or less Building Inspection Eco. Dev.New Measure New Measure 44%55%≥ 75%47% Percentage of inspections performed within 24 hours Building Inspection Core Service 96%93%97%98%≥ 95%98% Percent of online department survey respondents satisfied with overall service Planning and Zoning/Building Inspection Core Service New Measure New Measure 89%98%= 100%60% Average percentage occupancy of retail and office spaces Economic Development Eco. Dev.87%/87%88%/89%90%/89%90%/90%≥ 90%/89%94%/90% Colleyvilleclosebuy.com and app visitors per month Marketing Eco. Dev.478 500 303 442 ≥ 550 408 CloseBuy.com business exposures per quarter (includes internet search engine visits) Marketing Eco. Dev.N/A 95,000 144,911 447,598 ≥ 125,000 905,453 CloseBuy.com business directory queries per quarter Marketing Eco. Dev.N/A 1,000 1,409 5,787 ≥ 1,500 7,445 Percent of zoning case approvals consistent with Master Plan Planning and Zoning Neighbor- hoods New Measure New Measure 94%100%= 100%100% Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Number of commercial remodel/add-alter permits Economic Development Eco. Dev.79 65 75 112 8 Value of commercial remodel/add-alter permits Economic Development Eco. Dev.$13M $11.7M $9.44 M $16.59M $360,000 Fees generated from commercial remodel/add-alter permits Economic Development Eco. Dev.$138,276 $101,000 $106,290 $169,916 $5,469 Fees generated from new commercial building permits Economic Development Eco. Dev.$109,097 $225,000 $128,535 $162,080 $126,258 Number of new commercial building permits Economic Development Eco. Dev.7 8 6 7 3 Value of new commercial building permits Economic Development Eco. Dev.$4.0M $12.9M $3.48M $7.71M $2.69M General Fund Sales Tax Revenue Economic Development Eco. Dev.$2.64M $2.86M $3.07M $3.35M $253,111 Number of Inspections Performed Building Inspection Eco. Dev.6,829 8,780 6,832 4,621 1,541 DEVELOPMENT Pe r f o r m a n c e M e a s u r e s Vi t a l S t a t i s t i c s Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD Percentage of revenue recovery (including donations) for athletic program Athletic Field Maintenance Core Service N/A N/A 12%12%≥ 12%1% Percentage of park inspections meeting standards Park Maintenance Core Service 85%85%87%80%≥ 85%93% Percentage of library materials requests filled within 30 days Library Services Core Service 77%83%86%96%≥ 80%Annual Measure Percentage of library patrons who come to the library looking for items and find them Library Services Core Service 75%82%79%80%≥ 80%81% Children’s program attendance Library Services Core Service 12,003 17,145 21,955 18,363 ≥ 18,000 5,225 Adult and teen program attendance Library Services Core Service 426 809 910 795 ≥ 750 201 Children’s summer reading program participation Library Services Core Service 1,010 1,054 1,182 1,188 ≥ 1,100 Annual Measure Adult and teen summer reading program participation Library Services Core Service 134 106 118 114 ≥ 110 Annual Measure Library patron visits Library Services Core Service 104,276 104,268 123,211 134,314 ≥ 120,000 31,633 Reference Completion Rate Library Services Core Service 36,036 39,799 35,048 34,073 ≥ 35,000 6,136 Circulation of the library materials collection Library Services Core Service 235,238 244,613 250,737 234,667 ≥ 235,000 50,862 Percentage of offered classes/programs held Recreation Sust. Gov't 48%60%65%71%≥ 60%72% Number of participants Senior Center Core Service 1,384 1,500 1,751 3,734 ≥ 1,500 920 Percentage of resident membership visits Senior Center Sust. Gov't 54%55%58%60%≥ 60%62% Percentage of cost recovery Colleyville Center Sust. Gov't 78%70%66%81%≥ 70%62% Percentage of customer satisfaction ratings of “excellent”Colleyville Center Core Service 98%98%96.3%96.4%≥ 94%93.8% Revenue generated from bookings Colleyville Center Sust. Gov't $245,749 $240,000 $246,797 $230,793 ≥ $230,000 $48,888 Number of events held Colleyville Center Sust. Gov't 410 420 386 412 ≥ 404 95 LEISURE Pe r f o r m a n c e M e a s u r e s Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Percentage of Colleyville households with at least one active library card holder Library Services Core Service 50%55%50%50%50% Library materials collection size Library Services Core Service 62,997 65,740 69,736 74,525 75,341 Number of staff hours dedicated to athletic field maintenance and game preparation Athletic Field Maintenance Core Service N/A 4,725 4,884 3,697 578 Number of youth sports participants Athletic Field Maintenance Core Service 4,774 4,750 4,063 4,315 N/A Percentage of non-resident youth sports participants Athletic Field Maintenance Sust. Gov't 51%51%49%52%N/A Value of donations Park Maintenance Sust. Gov't $2,429 $2,000 $86,118 $1,460 $0 Number of classes/programs offered Senior Center Core Service 150 120 151 212 42 Average membership visits per month Senior Center Core Service 560 500 534 544 497 Number of Metroport Meals on Wheels participants Senior Center Core Service New Measure 1,800 1,727 1,607 482 Percentage of Meals on Wheels participants who are residents Senior Center Core Service New Measure 50%52%49%46% Percentage of resident class participants Recreation Sust. Gov't 59%60%49%42%44% Percentage of events generating economic impact for local business Colleyville Center Eco. Dev.57%55%57%59%58% Percent of total events held: Colleyville residents Colleyville Center Sust. Gov't N/A N/A 9%10%15% Percent of total events held: Non-residents Colleyville Center Sust. Gov't N/A N/A 41%36%32% Percent of total events held: Non-profits Colleyville Center Sust. Gov't N/A N/A 44%47%48% Percent of total events held: City departments Colleyville Center Sust. Gov't N/A N/A 6%7%6% Vi t a l S t a t i s t i c s LEISURE CONTINUED Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD Percent of internal customers satisfied with facility environment Building Services Sust. Gov't N/A 98%89%84%≥ 98%Annual Measure Percentage of work orders responded to within one business day Building Services Sust. Gov't 98%99%78%51%≥ 90%60% Percent of scheduled lane miles of public streets swept Stormwater Management Core Service New Measure 94%98%99%≥ 98%98% Percent of storm drain inlets inspected Drainage Maintenance Core Service New Measure New Measure New Measure 20%≥ 50%Annual Measure Percentage of storm sewer lines inspected Drainage Maintenance Core Service New Measure New Measure New Measure <1%≥ 20%Annual Measure Meter reading accuracy Utility Support Core Service 99%98%99%99%≥ 98%98% Percentage of total waste water lines cleaned annually Waste Water Collection Core Service 63%88%93%78%≥ 95%Annual Measure Percentage of water valves exercised Water Distribution Core Service New Measure New Measure New Measure 12%≥ 20%Annual Measure Percentage of monthly water samples testing negative for coloform bacteria Water Distribution Core Service 99.98%100.00%99.36%99%= 100%100% Percent of street and traffic signs replaced Street Maintenance Neighborhoods New Measure 8%12%15%≥ 10%Annual Measure Percentage of pavement markings renewed Street Maintenance Neighborhoods New Measure New Measure New Measure 20%≥ 20%Annual Measure Lane miles of unimproved streets Engineering Services Neighborhoods 71.32 71.32 71.32 65.61 ≤ 65.6 Annual Measure Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Percentage of fleet time available Fleet Maintenance Sust. Gov't New Measure 98%98%98%99% Ratio of scheduled maintenance to unscheduled repairs Building Services Sust. Gov't 80%77%68%41%50% Number of infrastructure repairs needed within two- year maintenance bond period Engineering Services Core Service 1 0 0 0 0 Value of newly-constructed public infrastructure in place Engineering Services Neighborhoods New Measure New Measure New Measure $5.82M $3.8M Percentage of contstruction time with City staff present Engineering Services Neighborhoods New Measure New Measure New Measure 18%36% Percentage of time preventative maintenance is completed on schedule Fleet Maintenance Sust. Gov't New Measure New Measure New Measure 95%96% Water loss ratio Water Distribution Core Service 3.17%4.50%4.33%4.34%Annual Measure PUBLIC WORKS Pe r f o r m a n c e M e a s u r e s Vi t a l S t a t i s t i c s Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD City-initiated news leads Communications Core Service 32 40 31 23 ≥ 25 6 Responses to media inquires within 1 hour Communications Core Service 95%95%96%96%≥ 95%92% Number of public information campaigns Communications Core Service 9 8 6 4 ≥ 8 1 Coverage in print, broadcast, online/associated media value Communications Core Service $92,998 $130,000 $82,650 $94,976 ≥ $90,000 $39,924 Number of complaints regarding trash or recycling services Solid Waste and Recycling Core Service 124 149 132 104 ≤ 150 32 Percentage of board, commission, and committee members that have completed Texas Open Meeting Act training City Secretary Sust. Gov't < 50%< 50%< 50%89%= 100%90% Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Tax rate per hundred dollars of valuation City Council Sust. Gov't $0.3559 $0.3559 $0.3559 $0.3559 $0.3559 Average pounds recycling per home/per collection Solid Waste and Recycling Core Service 9.2 12.2 11.5 11.9 13.03 Number of household hazardous waste collections (at Fort Worth ECC and Clean Sweep event) Solid Waste and Recycling Core Service 486 524 572 553 109 Visits to Colleyville.com Communications Core Service 235,217 260,000 300,605 318,759 72,760 E-newsletter subscribers Communications Core Service 1,064 1,300 1,679 2,621 2,841 Number of public information requests City Secretary Core Service 147 196 217 260 63 Number of citizen survey responses City Manager's Office Sust. Gov't N/A 1,665 N/A 1,323 N/A ADMINISTRATION Pe r f o r m a n c e M e a s u r e s Vi t a l S t a t i s t i c s Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD Percent of requisitions converted to purchase orders in < 3 days Finance Sust. Gov't N/A 100%99%99%≥ 99%≥ 99% Number of audit adjustments in period 13 closing Finance Sust. Gov't 20 14 12 Annual Measure ≤ 12 10 Level of Texas Comptroller Circle of Leadership Award (for transparency in reporting) Finance Sust. Gov't N/A N/A Silver Silver Silver Silver Percentage warrants issued within 10 day (formerly 8 day) period after due date or court date Municipal Court Core Service New Measure New Measure New Measure 97%≥ 97%99% Billing accuracy rate Utility Billing Core Service 99.0%98.3%99.0%98.6%≥ 99.5%98.5% Percentage of service orders closed out on time Utility Billing Core Service 100%100%100%100%= 100%100% Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Percent of ACH payments to total accounts payable Finance Sust. Gov't New Measure New Measure New Measure 16%21% Number of citations filed per FTE Municipal Court Core Service 3,900 4,000 4,268 4,610 967 Number of bench trials vs. jury trials set Municipal Court Core Service New Measure New Measure New Measure 67 / 44 18/6 Percentage of automatic draft customers/total customers Utility Billing Core Service 13%15%15%19%19% Percentage of customers paying before cutoff Utility Billing Core Service 97%97%97%97%97% Uncollectible accounts written off at year end (water & sewer)Utility Billing Core Service N/A $34,628 $30,500 $26,080 Annual Measure FINANCE Pe r f o r m a n c e M e a s u r e s Vi t a l S t a t i s t i c s Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Target FY 2015 YTD Percentage turnover (per fiscal year)Human Resources Sust. Gov't 15%12%22%15.00%≤ 10%4.23% Percentage of annual performance evaluations completed on time Human Resources Sust. Gov't New Measure 36%25%98%≥ 90%N/A Percentage of employees who participate in wellness program Human Resources Sust. Gov't New Measure 80%78%86%≥ 80%N/A Workers' compensation experience modification factor (actual losses compared to expected losses) Human Resources Sust. Gov't New Measure New Measure 0.48 0.45 ≤ 0.85 0.64 Medical and pharmacy loss ratio (paid claims divided by premiums)Human Resources Sust. Gov't New Measure New Measure 66%75.8%≤ 85%85.0% Percentage of product requests completed on time Graphical Information Services (GIS) Sust. Gov't 98%90%82%87.88%≥ 85%96.00% Percentage of address and/or plat issues responded to within 24 hours Graphical Information Services (GIS) Sust. Gov't 100%96%64%89.13%≥ 90%100% Percentage of broadcast uptime Network/Desktop Services Sust. Gov't 98.65%99.99%99.82%99.86%≥ 99%99.91% Percentage of work orders completed on time Network/Desktop Services Sust. Gov't 86%80%87%78.00%≥ 95%74.88% Percentage of network data and telecommunications uptime Network/Desktop Services Sust. Gov't 99.84%99.99%99.83%99.73%≥ 99%99.56% Percentage of IT work plan projects completed on time Network/Desktop Services Sust. Gov't 80%80%100%96.88%= 100%100% Percentage of data backup success Network/Desktop Services Sust. Gov't 94%95%91%90.91%= 100%79.05% Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 YTD Vi t a l S t a t i s t i c s Total number of equipment pieces maintained by department Network/Desktop Services Sust. Gov't 410 430 419 569 569 INTERNAL SERVICES Pe r f o r m a n c e M e a s u r e s DASHBOARD R EPORT P ERFORMANCE M EASURES & VITAL S TATISTICS F ISCAL YEAR 2015 - QUARTER 1 S TRATEGY M AP C ONNECTION: PROTECT AND PRESERVE N EIGHBORHOODS The metrics highlighted each quarter will focus on one of the four focus areas from Colleyville’s Strategy Map. C O D E VIOLATIONS L OCATED P ROACTIV ELY PA V EMENT M ARKINGS R ENEWED A NNUALLY P ERCENT OF S TREET AND TRAFFIC S IGNS R EPLACED A NNUALLY UCR PART 1 C RIMES & S ELF-I NITIATED C ALLS F OR S ERV ICE ST R A T E G Y M A P Co l l e y v i l l e i s a m o d e l c i t y w i t h a t t e n t i o n t o b e i n g a n e f f i c i e n t a n d a t t r a c t i v e n e i g h b o r h o o d - o r i e n t e d c o m m u n i t y se n s i t i v e t o o u r h i s t o r y , r e s o u r c e s a n d r e s i d e n t s . W e d o t h is b y p r o v i d i n g c i t i z e n v a l u e d s e r v i c e s t h a t r e s u l t i n a co n t i n u o u s l y i m p r o v i n g q u a l i t y o f l i f e . In t e g r i t y  Se r v i c e  In n o v a t i o n DE L I V E R O N O U R F O C U S A R E A S Pr o t e c t a n d P r e s e r v e C o l l e y v i l l e ’ s N e i g h b o r h o o d s ● Su s t a i n a b l e G o v e r n m e n t ● Ec o n o m i c D e v e l o p m e n t ● Co r e S e r v i c e s SE R V E O U R C U S T O M E R S MA N A G E T H E B U S I N E S S PR O V I D E F I N A N C I A L S T E W A R D S H I P PR O M O T E L E A R N I N G & G R O W T H CRITICAL BUSINESS OUTCOMES 2014 CBO1- Maximize the highest and best use of the City’s business corridors CBO2- Implement the Comprehensive Plan CBO3- Address the most critical infrastructure needs CBO4- Keep citizens informed through their preferred methods CBO5- Address traffic issues on Glade Rd. CBO6- Look for ways to finish SH26 L1 - A t t r a c t , d e v e l o p , an d r e t a i n s k i l l e d em p l o y e e s w h o em b r a c e o u r v a l u e s F1 - P r o t e c t a n d p r e s e r v e th e C i t y ’ s t o p f i n a n c i a l ra t i n g s F2 - I n v e s t t o p r o v i d e a n d ma i n t a i n h i g h q u a l i t y pu b l i c a s s e t s B1 - S e e k i n n o v a t i v e te c h n o l o g y so l u t i o n s w h e r e ap p r o p r i a t e B2 - P r o a c t i v e l y s e e k pr o c e s s im p r o v e m e n t s a n d su s t a i n a b l e s o l u t i o n s C1 - P r o v i d e a t t r a c t i v e a n d un i q u e s p a c e s f o r e n j o y m e n t of p e r s o n a l i n t e r e s t s a n d co m m u n i t y i n t e r a c t i o n C2 - D e l i v e r h i g h qu a l i t y a n d un i q u e c u s t o m e r se r v i c e C3 - A t t r a c t a n d r e t a i n h i g h qu a l i t y b u s i n e s s e s t o p r o v i d e a t h r i v i n g , d i v e r s i f i e d t a x ba s e t h a t a t t r a c t s v i s i t o r s C4 - P r o v i d e m o b i l i t y en h a n c e m e n t s t h a t co m p l e m e n t ne i g h b o r h o o d s C5 - A c h i e v e t h e hi g h e s t s t a n d a r d s of s a f e t y & s e c u r i t y L2 - F o s t e r po s i t i v e em p l o y e e en g a g e m e n t L3 - E n s u r e o u r p e o p l e un d e r s t a n d t h e st r a t e g y a n d h o w t h e y co n t r i b u t e t o i t L4 - E n h a n c e l e a d e r s h i p ca p a b i l i t i e s t o d e l i v e r re s u l t s a n d d e v e l o p be n c h s t r e n g t h L5 - E m p o w e r i n f o r m e d de c i s i o n - m a k i n g a n d ap p r o p r i a t e r i s k t a k i n g a t a l l le v e l s i n t h e o r g a n i z a t i o n F3 - F o r e c a s t n e e d s a n d p l a n f o r t h e fu t u r e , b a l a n c i n g p r i o r i t i e s w i t h re s o u r c e s B5 - U s e t h e S t r a t e g y M a p t o e n s u r e th a t t h e f o c u s s t a y s o n t h o s e pr o g r a m s a n d s e r v i c e s i d e n t i f i e d a s pr i o r i t i e s b y t h e c o m m u n i t y F4 - A d h e r e t o t h e C i t y ’ s fi n a n c i a l a n d b u d g e t a r y po l i c i e s B4 - C u l t i v a t e a c u l t u r e of t r a n s p a r e n c y a n d co n s i s t e n t co m m u n i c a t i o n B3 - U t i l i z e p a r t n e r s h i p s to i m p l e m e n t c o s t - ef f e c t i v e s e r v i c e so l u t i o n s City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number PC-3 Agenda Date 03/03/2015 Type Pre Council Department City Council Title Discussion of the Glade Road Project Strategy Map Connection F2- Invest to provide and maintain high quality public assets Explanation This item has been added to the agenda at the request of City Councilmember Chuck Mogged. Attachments 1.Resolution R-14-3801 RESOLUTION R-14-3801 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, CALLING A SPECIAL ELECTION FOR MAY 9, 2015, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS, OF THE CITY OF COLLEYVILLE, THE ADOPTION OR REJECTION OF PROPOSITIONS RELATIVE TO THE PROTECTION OF GLADE ROAD WHEREAS, the City of Colleyville, Texas, desires to conduct a Special Election as set forth by the City of Colleyville Charter and Texas Election Code, Section 41.001, to be held on Saturday, May 9, 2015, at which time the voters will elect to adopt or reject the proposition as provided for in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT a Special Election is hereby called for the purpose of submitting to the qualified voters, of the City of Colleyville, the adoption or rejection of propositions relative to the protection of Glade Road as provided for in Exhibit A. Such election shall be held at Bransford Elementary School, 601 Glade Road, Colleyville, Texas, on Saturday, May 9, 2015, from 7:00 a.m. to 7:00 p.m. This location may be revised through subsequent Resolution. Sec. 2. THAT the times and locations for early voting and election day will be provided by later Resolution. Sec. 3. THAT Early Voting shall be conducted at Tarrant County's Main Early Voting location: Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas 76111; Colleyville City Hall, 100 Main Street, Training Room, second floor, and branch offices for early voting by personal appearance shall also be established as outlined in the Election Agreement with Tarrant County Elections Administration. Sec. 4. THAT the Election shall be conducted according to the election laws of the State of Texas and requirements of the Charter of the City of Colleyville. AND IT IS SO RESOLVED. Resolution R-14-3801 Page 2 of 2 APPROVED BY A VOTE OF /'AYES, 0 NAYS, AND 0 ABSTENTIONS, THIS THE 21ST DAY OF OCTOBER 2014. ATTEST:CITY OF COLLEYVILLE 4S, Am elley, MC David Kelly 410 City ecretary Mayor 1 IECIEII VIEDOCT06201kPetitiontoProtectGladeRoadinColleyville, TX CITY SECRETARY'S OFFICE RESOLUTION TO PROTECT GLADE ROAD IN COLLEYVILLE WHEREAS it is necessary to protect the rural feel of the City of Colleyville and the communityqualityoflifeandinordertoprotectmaturetreesalongGladeRoadandthepropertyrightsColleyvilteCitizenslivingalongGladeRoadwhichwasdesignedtobearesidentialstreetisof THEREFORE BE IT RESOLVED that the City of Colleyvilte may complete the 5 foot sidewalksouthsideofGladeRoadbutwillnotadda10footsidewalkoranysidewalkortrailalong th the side of Glade Road. g he north g. BE IT FURTHER RESOLVED that The City of Colleyville may add left turn lanes and round-about;;deemed necessary by polling of area residents but will not add medians to Glade Road norGladeRoadinanyotherwayorfillinbarditchesalongthesectionsofGladeRoadthat widen in the potential loss of mature trees and/or potential flooding of homes, at will result City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Date 03/03/2015Agenda Number PC-4 Type Pre Council Department City Secretary Title Discussion of the March 3, 2015, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 03/03/2015 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071- Legal - Consultation with attorney regarding election Section 551.071 - Legal - Consultation with attorney relative to Heritage Avenue right- of-way (access) Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-15-3852 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF MARCH 3, 2015 WHEREAS,following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 3RD DAY OF MARCH 2015. ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC David Kelly City Secretary Mayor RESOLUTION R-15-3853 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF MARCH 3, 2015 WHEREAS,City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a.Approval of the minutes of the regular City Council meeting of February 17, 2015 b.Approval of a construction contract with A & M Construction & Utilities, Inc., for Area 1 and Area 2 Water Facility Renewals, in an amount not to exceed $1,874,119.25, and authorize the city manager to execute the contract c.Approval of an Interlocal Agreement with the City of North Richland Hills for cooperative purchasing of goods and services, and authorize the city manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON THIS THE 3RD DAY OF MARCH 2015. ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC David Kelly City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Minutes - Draft City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, February 17, 2015 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on February 17, 2015, at 5:05 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Tom Hart and Jody Short City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Executive Director of Development and Infrastructure Chris Fuller, Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Parks Manager James Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Field Operations Manager Ken Tywater, Finance Manager Karen Hines, Interim Community Development Director Adam Marsh, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant City Attorney Cathy Cunningham, and City Secretary Amy Shelley PC-1 Presentation and discussion by Tarrant Regional Water District (TRWD) and Trinity River Authority (TRA) Public Works Director Bob Lowry presented this item and introduced Wayne Owen, Tarrant Regional Water District and Fiona Allen, Trinity River Authority, who gave presentations on their respective organizations and briefed City Council. Councilmember Putnam asked Mr. Owen if there are 700,000 acres of storage capacity and if only 63 percent is in use. Mr. Owen replied correct. Councilmember Putnam asked Mr. Owen why water costs are increasing, if overall water demand is down. Mr. Owen replied the same fixed costs are spread out over fewer gallons. He explained less water is spread over a lower number of units delivered, which is the actual rate for what is charged. Mayor Pro Tem Taylor asked Mr. Owen if there is a problem with the duplication of raw water providers, given that the need to spread the commodity around is regional. Mr. Owen replied this is actually being addressed by developing of shared infrastructure, such as with the City of Dallas. Mayor Pro Tem Taylor questioned Mr. Owen if there has been consideration given to merge these together to cut costs by having one infrastructure to increase efficiencies. Mr. Owen replied they are asked this frequently, and the regional City of Colleyville Page 2 service providers have been created to respond to specific needs at specific locations at specific times. He explained that some provide wastewater treatment; some provide water treatment; some provide both water and wastewater treatment; and some provide just raw water supply. Councilmember Putnam stated a huge component of the Trinity River Vision (TRV) project is to benefit Fort Worth’s economic development. Mr. Owen replied correct. Councilmember Putnam asked Mr. Owen if Colleyville citizens are taking on water increases to pay for Fort Worth’s economic development. Mr. Owen replied not at all. He further explained the uses for both the TRWD General and Revenue Funds. He stated the General Fund is supported by tax revenues and oil and gas leases, which are then used for flood control and levee maintenance, the Trinity trail system, Eagle Mountain Park, Twin Pointes Park, and the Trinity River Vision (TRV) project. He stated the Revenue Fund is supported 100 percent by water supply sales, which is then used for reservoirs, pipelines, wetlands, future water supplies, operation and maintenance of the pipelines, pump stations and reservoirs, and energy to pump supplies to customers. He stated these funds are not interchangeable. Councilmember Putnam stated the revenues received from the oil and gas leases, since they are constructed on the reservoirs, could be used to offset the water rates, if they were applied to the Revenue Fund, as opposed to economic development activities. Mr. Owen stated the reason they do not is because those reservoirs were constructed with general obligation debt, and the General Fund owns those assets; therefore, the revenue accrued from those mineral properties are limited to just the General Fund. Councilmember Putnam stated those general obligation debt proceeds were created to create water sources, and then the oil and gas revenues came in. Mr. Owen replied some cities own the water utilities, such as Arlington, with Lake Arlington. He stated the Arlington Foundation used this as a way to use oil and gas revenues. Mayor Pro Tem Taylor asked Mr. Owen if this was something dictated as a statute, or was it a board-made decision. Mr. Owen replied it was a dictate by the way the Governmental Accounting Standards Board treats assets. Mayor Kelly stated each revenue has to be kept separate for accounting purposes. Councilmember Putnam stated that is fair. Mayor Pro Tem Taylor stated this is a district. Mr. Owen explained their district is set up relative to special legislation specific to water districts and state laws. Councilmember Putnam asked Mr. Owen if they sell water to oil and gas companies for the purpose of fracking and how much of that impacts capacity. Mr. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 3 Owen replied it is less than one percent of their total water sales, and the water rate for fracking purposes is twice the raw water rate. Councilmember Mogged stated it was a political decision of the TRWD Board regarding the use of the oil and gas lease revenues. Mr. Owen agreed. Councilmember Putnam stated if the $50 million was applied to the revenue side of the equation, rather than economic development, then the water bills would not be going up 10 percent, they would be going down, particularly in a period of decline in consumption. Mayor Pro Tem Taylor asked TRWD Boardmember Mary Kelleher if that had been discussed with the board. Ms. Kelleher replied she would certainly bring it up to the board and follow up on it. Councilmember Putnam asked Mr. Owen if 70 percent of the General Fund is going to the TRV. Mr. Owen replied the TRV project is capped at the original $64 million in TRWD contributions. Mayor Pro Tem Taylor asked Mr. Owen if there is a cap on the total contributions. Mr. Owen replied yes. Mayor Kelly asked Mr. Owen what would be the timeframe to construct a new reservoir. Mr. Owen replied it would take at least 25 years. Councilmember Putnam questioned Mr. Owen regarding if it is important to build the pipeline from the Richland-Chambers Reservoir. Mr. Owen replied we do not have the ability to move the water without the pipeline from the wetland. Councilmember Putnam stated it does not increase the capacity. Mr. Owen stated it does not increase the supply, it just helps to move the supply to where it is needed. Mayor Pro Tem Taylor questioned Mr. Owen regarding if there is a reason why the revenues from the minerals are used for capital improvements within the district in which it is collected. Mr. Owen replied it can be used for operation and maintenance within the General Fund. Mayor Kelly questioned Mr. Owen regarding how much rain is needed to really make a difference, in a short time span. Mr. Owen replied it depends on where and when it rains within the watershed. He stated there are a lot of factors that determine how bountiful the rain actually is. Mayor Kelly questioned Mr. Owen regarding zebra mussels, and how they will impact water services. Mr. Owen replied it is an operational and maintenance concern, and they are working to address this issue in conjunction with customers. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 4 Councilmember Putnam asked Mr. Owen if the zebra mussels are in Cedar Creek. Mr. Owen replied no; however, they are showing up at Lake Ray Hubbard. Councilmember Putnam asked if there are any other raw water suppliers other than TRWD. Ms. Allen replied no, TRA has no other place to get water from. Councilmember Mogged questioned if there is an analysis done, mid-year, given the watering restrictions. Ms. Allen stated those numbers are looked at beginning in May, and refunds are given to their customers if there are any overall cost savings. Councilmember Putnam stated he totally understands the TRA administration; however, he stated he does not agree with TRWD’s administration of revenues. Mayor Pro Tem Taylor questioned Ms. Allen if the numbers are reflective of the progressive increase in poplulation in the marketplace. Ms. Allen replied yes, and infrastructure replacements are constructed to meet the population growth to 2040. Councilmember Putnam questioned Ms. Allen regarding the raw water costs from TRWD, if the cost is grossed up before it gets to TRA; and what is the premium we pay. Ms. Allen replied, for example, the rate for the 2015 budget is $1.09 per thousand gallons, and they add $1.82 to treat. She stated in 2020, TRWD is anticipating $1.55 per thousand gallons, and TRA is adding $2.08 to treat. Councilmember Putnam stated he is trying to separate the treatment costs from the raw water costs. Ms. Allen stated those are the figures. Mayor Pro Tem Taylor asked Ms. Allen if those are being inflated to present dollars, or for the need for expansion. Ms. Allen replied they are being inflated. She added they keep up with what is going to be needed or maintained. She stated a comprehensive master plan is being done currently for Tarrant County to meet those demands through 2050. Mayor Pro Tem Taylor asked Ms. Allen if there may be an integration or partial integration with direct re-use of wastewater. Ms. Allen replied it is currently an ongoing discussion in the DFW area for this opportunity. Councilmember Short stated it may not be impacting Colleyville as much as the eastern neighbors, such as the North Texas Municipal Water District (NTMWD). He then asked Ms. Allen how these two things are happening at the same time. Ms. Allen stated one of the problems with NTMWD is that they have to provide water to those customers, regardless of growth; therefore, they are seeking additional opportunities to help with their current situation. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 5 Councilmember Short asked Ms. Allen if Dallas is in Stage One watering restrictions. Ms. Allen replied yes, and their reservoirs are at 70 percent. PC-2 Update and discussion of the 2014 Water and Wastewater Master Plan and Water and Sewer Rate Study Public Works Director Bob Lowry presented this item and briefed the City Council. Jeff Sober, with Garver, presented this item and briefed City Council. Mayor Pro Tem Taylor questioned if the Hall-Johnson water tower is lower than needed for this plane. Mr. Sober replied yes, it is a factor of elevation in that tower. He stated had it had a higher elevation, it would have an elevated pressure; however, the interconnectivity of piping is a factor to consider as well. Mayor Kelly stated he thought the L.D. Lockett ground storage tank was supposed to satisfy Colleyville’s long term water storage needs. Councilmembers Hart and Wollin concurred. Mr. Sober replied that the ground storage tank (GST) is one of the best system improvements done; however, it is not the answer for the next 20 years, as it does not provide elevated storage capacity for the low pressure plane. Councilmember Mogged questioned Mr. Sober regarding if the elevated storage tank (EST) is the second lowest option. Mr. Sober replied that the capital cost of an EST is more than the GST; however, when looking over a 20-year period, the costs are equal. Councilmember Mogged stated the booster pump station and pipelines are more expensive. Mr. Sober added those options do not solve our pressure challenges. Mayor Pro Tem Taylor stated even with a power outage, the gravity pulls from the EST. Mr. Sober replied yes. Mayor Pro Tem Taylor questioned Mr. Sober regarding his percentage recommendation for emergency storage needed, other than the 15 percent, which is what is already being stored. Mr. Sober replied that is a policy decision based on public safety needs under extreme conditions. He stated there are no such standards or requirements noted in the industry. Mayor Pro Tem Taylor stated he would like to know if 15 percent is sufficient, given emergencies may occur during the more problematic times during the day. Mr. Sober stated it could be an issue as to what may be available, but that must be a decision made by the City Council. Councilmember Short questioned Mr. Sober regarding what is the driving factor from the high plane to the low plane, given there is no development in the low plane. Mr. Sober replied 80 percent of the water usage is in the low-pressure plane. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 6 Councilmember Mogged questioned Mr. Sober regarding if the water usage is for the year 2040 or from 2014. Mr. Sober replied yes to both, as the graph represents current and future water usage over time. Mayor Pro Tem Taylor questioned Mr. Sober regarding what is restricting the flow, given the current elevated storage tanks. Mr. Sober replied the pipes in the ground are restricting the flow. Mayor Kelly questioned Mr. Sober regarding if the L.D. Lockett GST is being considered in any of these equations. Mr. Sober replied yes, all of them. Mayor Kelly questioned Mr. Sober regarding storage, and where does the L.D. Lockett GST fit into the scenario. Mr. Sober replied it is able to solve all of the storage needs, except in the event of a loss of power, since it will rely on the pump station to get the water out of it; therefore, all that is left are the ESTs. Mayor Kelly questioned Mr. Sober regarding if a generator will help in those situations. Mr. Sober replied yes, the water storage would be provided; however, the pressure would not be met within the entire system. Mayor Kelly questioned Mr. Sober regarding if the EST would help with the pressure. Mr. Sober replied yes, but only for a very short period of time. Mayor Kelly stated being concerned that the GST was not being considered in the modeling. Mr. Sober replied the GST does have the capability to supply the EST to keep them operational, and that it is necessary. Mayor Kelly stated in emergency situations, there may be a need to drop those PSI levels. Mayor Pro Tem Taylor questioned Mr. Sober regarding what is the turnover ratio of our static capacity; how many times is the water turned over in a 24-hour cycle. Mr. Sober replied the modeling is looking at worst case and average day demands. He stated he does not know the water ratio turnover. Director Lowry stated this time of year, the tanks are not kept full as irrigation is at a minimum, and the water can be recycled. Mayor Pro Tem Taylor asked Mr. Sober if the modeling has taken into consideration the City’s CIP for improving, replacing or upsizing infrastructure. Mr. Sober replied this map includes all of the CIP projects being implemented within the master plan; therefore, this is the best case scenario. Councilmember Short questioned Mr. Sober regarding how long the state has mandated a PSI of 35. Mr. Sober replied for a long time. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 7 Councilmember Mogged questioned staff regarding if there is a margin of safety below the 35 PSI, relative to firefighting. Fire Chief Brian Riley replied it would not be much below that. Mayor Pro Tem Taylor questioned staff regarding if all of the fire mains are segmented, or are they at the maximum pressure, aside from the rest of the neighborhood. City Manager Jennifer Fadden replied that fire hydrants are connected to the same water lines that serve the City. Councilmember Mogged questioned Mr. Sober regarding if the $55 million is projected to be spent over the 20 years, or spent all at once. Mr. Sober replied there are near-term and long-term improvements outlined in the plan, and all have been ranked over time to appropriate funding for them. Mayor Pro Tem Taylor questioned staff regarding when a four-inch meter would be used. Director Lowry replied the City currently uses four inch meters for the soccer and ball fields. Councilmember Short questioned staff regarding why someone would have such a large meter. Director Lowry replied in order to irrigate a large area, a large amount of water would be necessary. Councilmember Short questioned staff regarding if three or four smaller meters could do the same thing. Director Lowry replied you could not get the coverage. He stated there is an issue with watering now, with the two day a week watering, such as with the schools or playground fields. Councilmember Mogged stated the larger meters are with the larger institutions, such as the City, churches, and schools. Director Lowry concurred and added grocery stores and restaurants. Councilmember Mogged questioned staff regarding of the $55 million, what is needed over the next five to seven years. Director Lowry replied $33 million is needed in the next five years. Councilmember Mogged stated the open gap is somewhere around $16-17 million. Director Lowry concurred. Councilmember Putnam stated he viewed increasing the rates to cover the City’s capital improvement needs as a separate issue from the cost of water increases from TRWD/TRA. He stated when we accept the rate increases from TRWD/TRA, without challenging how they are managing their business, we are willing to be exploited, and we are agreeing to pass those rates to our residents. He stated it is so very clear that TRWD has the revenue means to not pass along all these increases, and it is inherently unfair that our residents have to subsidize economic development. He asked City Council what is the forum in which a discussion can be had with other regional partners, so that Colleyville does not have to accept the status quo. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 8 Mayor Kelly stated we can only control what we can control, and we could go to other water sources, such as Fort Worth, but they are more expensive than TRA. He stated in the past, we have absorbed TRWD/TRA rate increases. He stated we have aging infrastructure, and so do they. Councilmember Mogged stated there appears to be two issues: 1) there are higher marginal costs for TRWD in getting the water here; and, 2) those funds being used for economic development projects. He stated TRWD’s board had already made those decisions. Councilmember Putnam stated he would like to challenge that board. Mayor Kelly stated there may be some restrictions in place. Councilmember Putnam stated there are none. Mayor Kelly stated Mr. Owen quoted some restrictions in that the funds cannot be comingled. Councilmember Putnam stated we are passing along increases without challenging the resource. He stated we should question what TRWD is doing with our money. Councilmember Mogged said someone should be going to those board meetings to better understand this. Councilmember Putnam agreed. Mayor Pro Tem Taylor stated we need to know what is truly being done with the separation of these funds. He agreed we should go to their decision makers. Councilmember Short stated there are some questions to be formulated for their attorney or staff members. City Manager Jennifer Fadden agreed. Councilmember Putnam stated some staff energy needs to be spent to see if there is a forum to ask the questions about their funding. Mayor Kelly stated rates have nothing to do with oil/gas lease revenue on the other side. Councilmember Putnam stated they can apply those to debt reduction rather than economic development, staff or overhead costs. Mayor Kelly stated we can do the same, but it is a choice we make, and that is a policy choice they are making. Councilmember Putnam stated he does not agree that Colleyville residents should have to subsidize the costs to pay for Fort Worth economic development efforts. Mayor Kelly stated he did not believe any funds we are paying are being used to pay for those efforts. Councilmember Putnam stated Mr. Owen stated there may be some cross pollination between various administrative functions, so maybe we are subsidizing those efforts. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 9 Councilmember Putnam stated not being comfortable with passing along raw water rate increases, understanding this is what is going on with our core supplier. Mayor Pro Tem Taylor questioned staff regarding if TRA is the only vendor for purchasing water. City Manager Jennifer Fadden stated we are contractually obligated to the TRA. Councilmember Putnam stated we should do something other than blindly agreeing to a raw water cost increase from TRWD. Mayor Kelly stated we do not blindly pass along those rate increases. He stated we have questioned their increases. Councilmember Putnam stated we are accepting their justification; however, he does not accept it. Mayor Pro Tem Taylor stated we need to better understand the laws that govern TRWD’s funds. Councilmember Putnam stated we need to take an active role in understanding how TRWD’s economics work, so that we can attempt to influence them. Mayor Pro Tem Taylor stated we need to learn more about the district. Councilmember Putnam agreed. Councilmember Wollin stated she agrees with Councilmember Putnam in that we need to understand what the statute is, and what the general obligation bonds they sold actually states regarding use. Mayor Kelly stated we are paying for what we are receiving. Mayor Pro Tem Taylor questioned staff regarding the contracting parties for the water project. City Manager Jennifer Fadden stated there are five contracting parties for the TRA water project. Mayor Pro Tem Taylor stated they should be faced with these same issues. Mayor Kelly stated we can seek to understand their statutes, and then query the board for how those funds are being used. He stated we have to focus on how they are using our dollars. Councilmember Putnam stated he would like to see if there is anything that would legally prevent TRWD from using oil and gas revenues to actually offset the expenses of their Revenue Fund from the General Fund. Mayor Pro Tem Taylor questioned staff regarding what validates the price per gallon TRWD charges. Councilmember Putnam again stated he would like to know what legally prevents them from using the oil and gas revenues to offset expenses of their Revenue Fund from the General Fund. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 10 Mayor Kelly stated they are using it for specific items they have outlined, just as Colleyville did with its gas well revenues. Councilmember Putnam stated it is different because TRWD is using that revenue specifically for one city’s economic development efforts rather than for all cities. Mayor Pro Tem Taylor stated those properties are in Fort Worth. Councilmember Putnam stated we do not have another supplier source as they are required to service everyone in their jurisdiction. Mayor Pro Tem Taylor questioned staff regarding if the contract is forever. City Manager Jennifer Fadden stated Colleyville has a contract with TRA that is in place until such time as their debt service is retired. Mayor Pro Tem Taylor stated then we could seek another contract. City Manager Jennifer Fadden replied as long as TRA no longer has debt for the water project we are a part of. Councilmember Putnam stated it would never be cost effective. Mayor Kelly stated the question to be asked of TRWD is “if the oil and gas revenues received is for that site-specific revenue to the project, or is it from other sources being funneled to that project within the general account.” Mayor Pro Tem Taylor stated he would like to know specifically what it is. Mayor Kelly agreed and stated they would find out. City Manager Jennifer Fadden asked City Council, relative to the City’s rate structure, if they would like staff to seek a legal opinion before making a decision. Councilmember Short questioned staff if there is some urgency in making this decision. City Manager Jennifer Fadden stated making the decision now allows for time to educate the customers, and for preparing the budget. Councilmember Short stated he would like to have the answers from TRWD prior to making a decision. Assistant City Attorney Cathy Cunningham stated some answers may go beyond statutes relative to those funds. She stated there are restrictions on those funds and it may take a little more time to get those answers. Mayor Pro Tem Taylor said TRWD had stated there is a very broad authority to use those funds. He stated there may be a cost involved in finding out these answers, and we need to decide what we are willing to spend to get these answers. Assistant City Attorney Cathy Cunningham stated it could be a lot of work. Mayor Pro Tem Taylor stated we will need to know these costs. Mayor Kelly stated they may have full discretion to use those revenues and; therefore, how will that affect Colleyville on the supply side. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 11 Councilmember Putnam asked why we should be restricted to an agreement that we cannot terminate. He stated they should be concerned with producing water efficiently rather than funding economic development efforts. Assistant City Attorney Cathy Cunningham stated there may be an opportunity in making a request of their economic development records. She stated they have staff who can take care of this request. She suggested if they are making economic development efforts for just one city, then a recommendation may be made to change their economic development policy. City Manager Jennifer Fadden asked City Council if they would like more discussion on a future agenda, relative to the elevated storage tank. Mayor Kelly stated he needed some clarification as to the benefit of keeping the 15 percent of total capacity by having the ground storage tank at L.D. Lockett pump water into the elevated storage tanks. He stated the flow would come from TRA into the ground storage tank to then be pumped into the elevated storage tanks. He stated keeping 15 percent of our capacity is ESTs becomes less of a concern, but it does not solve the pressure needed to the south. Mayor Kelly questioned Mr. Sober regarding if power would be built into the ground storage tank. Mr. Sober explained TRA has standby generators in the event of an emergency. He stated some power can come from the Murphy station too. Mayor Kelly questioned Mr. Sober regarding if four million gallons at the 15 percent capacity is needed for future years. Mr. Sober replied it would be a .4 million-gallon deficiency. Mayor Kelly questioned Mr. Sober regarding if that takes into account the pumping. Mr. Sober replied yes. City Manager Jennifer Fadden stated she would not recommend a new rate structure decided on in July, and then implemented in October. She stated she did not believe one more meeting will produce a decision about the rate structure. Mayor Pro Tem Taylor asked if the rate structure is one decision and then capacity is another. Mayor Kelly stated implementing the master plan and the City’s rate structure has cost increases, outside of the pass-through rate increase, which will go into the CIP. Councilmember Mogged stated it seems like the new structure will depend on how much debt we will take on, or pay as we go. City Manager Jennifer Fadden stated the assumption is to pay as we go, with no debt service. Councilmember Mogged stated he would like to see the other pieces of this puzzle that would have to be funded, maybe at the first meeting in April. He asked from an execution standpoint, what are we really talking about? Director Lowry stated it will be a risk assessment and more of a policy decision. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 12 Mayor Kelly asked Councilmember Mogged if he would prefer to look at a particular project. City Manager Jennifer Fadden asked if he would like to see a scenario in which the $33 million could be executed in five years. Councilmember Mogged stated he would like to see what that looks like. City Manager Jennifer Fadden asked City Council if they needed additional information relative to the elevated storage tank. Councilmember Hart stated he understands the need. Councilmember Short asked why are we just now finding out about this need for another elevated storage tank, and what prompted this revelation that this is the solution. Mr. Sober stated there has been a lot of changes since the last master plan that was done 20 years ago. He stated changes in other parts of the city does have an effect on the water demand. Mayor Kelly recessed the Pre Council meeting at 8:05 p.m. into Executive Session. Mayor Kelly reconvened the Pre Council meeting at 8:20 p.m. PC-3 Discussion of the February 17, 2015, City Council regular agenda items There was no discussion of this item. Mayor Kelly adjourned the Pre Council meeting at 8:24 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 8:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Executive Director of Development and Infrastructure Chris Fuller, Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Interim Community Development Director Adam Marsh, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant City Attorney Cathy Cunningham, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 13 Section 551.071 - Legal - Consultation with attorney relative to Heritage Avenue right-of-way (access and Creekside plat) Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S. Newman v. City of Colleyville and City of Keller Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was adjourned at 8:05 p.m. and reconvened at 8:06 p.m. INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God PLEDGE OF ALLEGIANCE: Assistant City Attorney Cathy Cunningham 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-15-3844 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Presentation of a donation to the Colleyville Public Library for the 2015 Summer Reading Program from the Robert J. & Helen H. Glaser Family Foundation in the amount of $10,000 - by the Colleyville Public Library Foundation, Cecilia Monacelli, President City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 14 On behalf of the Robert J. and Helen H. Glaser Family Foundation, Colleyville Public Library Foundation President Cecilia Monacelli, presented a $10,000 donation to the Library for the 2015 Summer Reading Program. Library and Recreation Director Mary Rodne expressed her appreciation to the Robert J. and Helen H. Glaser Family for the annual donation in support of the Summer Reading Program. She stated the Summer Reading Program would not be possible without this donation. Proclamation in recognition of the Robert J. & Helen H. Glaser Family Foundation – Mayor David Kelly and Library Director Mary Rodne Mayor David Kelly and Library Director Mary Rodne presented the Robert J. and Helen H. Glaser Family Foundation a proclamation in recognition of the support and donations provided by the Foundation. The Robert J. and Helen H. Glaser Family expressed their appreciation for the recognition. Proclamation in recognition of the Colleyville Heritage Cheerleaders earning first place in the 2014 American School Spirit Award - Mayor David Kelly Mayor David Kelly presented a proclamation to the Colleyville Heritage Cheerleaders in recognition of earning the 2014 American School Spirit Award. Various cheerleaders were present and expressed their appreciation to the City of Colleyville for the recognition. In recognition of Colleyville's featured business - Studio Movie Grill, 5655 Colleyville Boulevard, Angie Roberts, Head of Private Sales and Group Events - Mayor David Kelly and Economic Development Director Marty Wieder Mayor David Kelly and Economic Development Director Marty Wieder recognized Studio Movie Grill and Angie Roberts, Head of Private Sales and Group Events, as Colleyville's featured business. Ms. Roberts expressed her appreciation to the City of Colleyville for the recognition. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-15-3845 4a Approval of the minutes of the regular City Council meeting of February 3, 2015 4b Approval of a proposal for bank depository services with Wells Fargo Bank Mayor Kelly read Resolution R-15-3845 in its entirety. Mayor Kelly opened the public hearing at 8:48 p.m. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 15 Kathy Hadley, 204 North Timberline Drive, spoke in opposition to the bank depository services with Wells Fargo Bank. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:49 p.m. Mayor Kelly stated commercial banking services are different than retail banking services. Assistant City Manager/Chief Financial Officer Terry Leake explained in detail the level of service with this banking service. Mayor Kelly stated a list can be provided to Ms. Hadley explaining those commercial banking services. Mayor Kelly moved to approve Resolution R-15-3845. Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-15-1948 Consideration of a Special Use Permit for a second hand goods shop on Lot 8A, Block 1, of the Thompson Terrace Subdivision located at 5117 Colleyville Boulevard, Suite A, Case ZC14-028 Mayor Kelly read the caption of Ordinance O-15-1948. Interim Community Development Director Adam Marsh presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:52 p.m. Sumer Morgan and Della Greener presented this item and briefed City Council. Mayor Kelly questioned Ms. Morgan regarding if the 17 parking space requirement would pose any issues. Ms. Morgan replied no. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:54 p.m. Councilmember Hart moved to approve Ordinance O-15-1948. Mayor Pro Tem Taylor seconded the motion. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 16 The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-15-1949 Consideration for a Special Use Permit for a telecommunications tower on Lot 5R-1, Block 1, of the Andy Felps Addition, located at 4003 Colleyville Boulevard, Case ZC14-027 Mayor Kelly read the caption of Ordinance O-15-1949. Interim Community Development Director Adam Marsh presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 9:00 p.m. Kathy Zibilich, 8150 N. Central Expressway #1475, Dallas, presented this item and briefed the City Council. Kathy Hadley, 204 North Timberline Drive, stated she is not opposed to the monopole design, but thought it might look better on SH121. Her speaker card indicates she is in opposition to this item. Jeff Brand, 5217 McKinney Avenue, Dallas, spoke in opposition to this request with concerns for the aesthetics of the pole design, given he will be developing the adjacent property with restaurant uses. He stated he has concerns that the pole might fall down on someone. There was no one else present wishing to speak and Mayor Kelly closed the public hearing at 9:12 p.m. Mayor Kelly questioned Assistant City Attorney Cathy Cunningham regarding the federal limitations or issues for City Council. Assistant City Attorney Cathy Cunningham stated there are certain limitations on the City’s zoning in which they have to work within, such as the gap in coverage. Mayor Kelly stated in terms of gap in coverage, if certain requirements are met, the request must be approved. Assistant City Attorney Cathy Cunningham stated the gap in coverage is something that will have to be considered. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 17 Mayor Kelly questioned Ms. Zibilich regarding if there were other sites considered for the tower. Ms. Zibilich replied she did not know what other sites were considered for this request, or if the zoning on those sites would allow for it. Mayor Kelly stated there are other towers in Colleyville such as on John McCain and in Tara Village. Councilmember Hart stated there is a tower at the Senior Center. Mayor Kelly stated it is more of a tower with three sides, rather than a stealth tower. Mayor Pro Tem Taylor questioned Ms. Zibilich if there will be any guy wires. Ms. Zibilich replied it will be sunk into the ground. Mayor Pro Tem Taylor questioned Ms. Zibilich regarding at what wind speed the tower will hold before there is failure. Ms. Zibilich replied the tower is tornado proof, but they will bend in a hurricane because there is something like water pushing it over. Mayor Pro Tem Taylor questioned Ms. Zibilich regarding who she represents. Ms. Zibilich stated she represents Verizon Wireless. Mayor Pro Tem Taylor questioned Ms. Zibilich regarding if the site across the street was looked at. Ms. Zibilich replied there is another company that looks at the site acquisition, and she did not know if that contractor spoke with Sprouts. She stated sometimes the site is not good for engineering or the owner will not lease the property. Councilmember Mogged questioned Ms. Zibilich regarding the diameter of the monopole base. Ms. Zibilich replied 30 inches at the widest point; however, she did not know for sure. Councilmember Mogged questioned if a flag on the pole would interfere with the pole. Ms. Zibilich replied she did not believe it would interfere with anything. Mayor Kelly stated the stealth monopole design is more appropriate. He encourage everyone to look at the one at Tara Village. Mayor Kelly questioned Ms. Zibilich regarding if the March 17th continuation would allow for the 150 day period. Ms. Zibilich agreed. Councilmember Wollin asked Mayor Kelly if the tower at Tara Village was required to be a certain color. Mayor Kelly replied yes; however, stated not knowing what color was chosen. Councilmember Wollin stated she would like to know the color. Mayor Pro Tem Taylor stated he believed it was gray, so that it would blend in with the sky. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 18 Mayor Pro Tem Taylor stated he did not think the pole falling down is a concern. Mayor Kelly stated he would like to make sure other sites were considered; therefore a site acquisition person may need to be present. Ms. Zibilich stated she could bring forward an engineered design letter. Ms. Zibilich asked City Council if they would like a site acquisition person to be present to answer any questions at the next meeting. City Councilmembers agreed. Mayor Pro Tem Taylor stated he would like for that person to be prepared to answer any questions. Ms. Zibilich agreed. This is the first reading of this item; therefore, City Council did not take any action on this item during this meeting. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-15-3846 Consideration of an appointment to the Architectural Review Commission There was no action or discussion made on this item. 7b Resolution R-15-3847 Consideration of an appointment to the Colleyville Events Steering Committee Mayor Kelly read Resolution R-15-3847 in its entirety. Mayor Kelly opened the public hearing at 9:23 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 9:23 p.m. Councilmember Wollin moved to approve Resolution R-15-3847, appointing Linda Barton to the Colleyville Events Steering Committee. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 19 7c Resolution R-15-3848 Consideration of appointments to the Colleyville Sidewalks Committee There was no action or discussion made on this item. 7d Resolution R-15-3849 Consideration of appointments to the Traffic Safety Advisory Committee There was no action or discussion made on this item. 7e Resolution R-15-3850 Accepting a proposal for funding the full reconstruction of State Highway 26/Colleyville Boulevard Mayor Kelly read Resolution R-15-3850 in its entirety. City Manager Jennifer Fadden presented this item and briefed City Council. Mayor Kelly opened the public hearing at 9:28 p.m. Tom Smith, 1217 Tuscany Drive, on behalf of the Colleyville Area Chamber of Commerce, spoke in support of this resolution. Kathy Hadley, 204 North Timberline Drive, spoke in opposition to this resolution saying she would like to keep Colleyville rural, and stated concerns about the increase in traffic and existing businesses, such as Luke’s Locker, leaving Colleyville. Bobby Lindamood, 4913 Jim Mitchell Trail West, spoke in support of this resolution, but stated having concerns for landscaping or irrigation in the medians. Craig Walter, 5910 Crescent Lane, spoke in support of this resolution. The following persons did not wish to speak, but did register their support for this resolution: Judy Chappell, 1716 Glade Road; Elizabeth Zeitlin, 1800 Glade Road; Trip Buchwald, 1309 Ashford Court; David Medlin, 605 Montreux Avenue; and Tom Aikens, 4500 Dartmoore. There were no other present wishing to speak and Mayor Kelly closed the public hearing at 9:41 p.m. Mayor Kelly stated, in response to Ms. Hadley’s comment, Luke’s Locker is leaving Colleyville due to economic development incentives offered by Southlake. He stated staff did try to work with them to keep them in Colleyville. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 20 Councilmember Mogged questioned staff regarding what happens after the approval and the timeline for construction. City Manager Jennifer Fadden replied staff has been told 90 days to complete the plans, and that this can happen concurrently with modifications at the regional level from the transportation improvement plan. She stated another change that will need to happen, through this process, is a modification to the metropolitan transportation plan, since it currently shows SH26 as four lanes. She stated the timeframe for that is 12 to 18 months from now. She stated realistically the earliest this project will be funded and ready to go to bid would be this fall, either September or October. She added the funding would be available between September and October. The utilities will be completed and out of the way, and by late fall or early 2016 before dirt turns. Public Works Director Bob Lowry concurred. Councilmember Mogged questioned staff regarding if the actual construction cycle will be 30 months. City Manager Jennifer Fadden replied TxDOT has stated 30 months for construction. Councilmember Mogged stated tonight’s discussion is to consider the NCTCOG response to our request; however, there are many more discussions to be had relative to medians and curb cuts along SH26. City Manager Jennifer Fadden agreed, and stated staff is requesting City Council accept the funding proposal to complete lanes five and six as the initial project, per City Council’s request in December. Councilmember Mogged moved to approve Resolution R-15-3850. Councilmember Putnam seconded the motion. Mayor Kelly stated NCTCOG made projections relative to traffic, both TxDOT and NCTCOG stated the current traffic count does not warrant six lanes of construction. He then explained the previous discussions relative to the roadway construction. He added it does not seem fiduciarily responsible to spend $715,000 to redesign the roadway, especially since TxDOT had agreed to the change in the cost of the plans originally. He asked City Council why the roadway needs to be expanded to six lanes, due to projections for 15 years from now and why do we want to spend money from our taxpayers’ pockets for the redesign of the plans. He added he had hoped the roadway would stay as a parkway not a highway. Councilmember Putnam stated he does not believe it will only be two and a half years of construction; therefore, if we are going to put businesses through this type of construction, it needs to be permanently future-proofed so that we never put our businesses through that again. He added if you are going to spend that amount of taxpayer, TxDOT, NCTCOG, or Colleyville money, it needs to be done right the first time, and it needs to be a permanent solution. He stated the argument is really to do nothing rather than something; however, if we are going to do something, let us make sure it lasts forever. City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 21 Mayor Kelly stated being in favor of doing improvements, since the infrastructure is failing. He stated the current traffic projections do not support a six-lane concept, it suggests a four-lane concept, but to be prudent and widen from the inside, as to not disturb the businesses on the outside. He added being in favor of this since this is our main street, not a six-lane highway situation, to preserve the Colleyville character. Councilmember Putnam questioned staff regarding if the pass-through financing, with some amount of debt and associated interest, was the option for Phase 3. City Manager Jennifer Fadden replied that was correct, but the option City Council chose was the turn-back option. Councilmember Short stated the turn back option was not available during the discussions we had 18 months ago; however, it has now been put on the table. Mayor Kelly concurred. Councilmember Putnam stated this is a $1.7150 million dollar investment to future proof it now. Councilmember Mogged stated, according to NCTCOG, the traffic levels on SH26, today, are at the 95 percentile of all four-lane highways in Texas. He stated there is an uncertainty about when there will be a need for lanes five and six; however, as part of planning, we look at 20 year horizons. He stated it would appear to make sense to complete this construction now, when traffic counts are lower rather than higher. He stated this can be done in a distinctive way and be very Colleyville-like when completed. Mayor Kelly stated this was addressed 18 months ago, based on NCTCOG’s and TxDOT’s recommendations. He stated the traffic concerns will still exist moving south past Brown Trail, since it will remain four lanes. He stated having a concern that this is not fiduciarily responsible to spend money on the redesign. Councilmember Putnam stated it is far more responsible than spending $40 million on a four-lane roadway with a center median. Mayor Kelly stated it is our main street through Colleyville, it should not be a six- lane roadway. Councilmember Wollin stated she concurred with Councilmember Mogged. She stated those are not hard numbers, but she does not want to be within a five percent margin, which states you must go with five or six lanes. She stated if we are going to do it, let us do it right, and do it once. She stated there is no guarantee down the road they will add the two additional lanes for us. She stated it has taken them a decade and a half now to do something that should have been done 15 years ago. She stated the turn-back option was not given to us in the City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 22 beginning, and there is a non-tangible with that in that we can put our own stamp and flavor on SH26, after it is built. She stated we can make it the Colleyville Boulevard that we want it to be. We will not have to do what TxDOT says to do to it. She stated that means more to her. Mayor Kelly stated now we are going to have to fund $1.7 million. Councilmember Wollin stated, according to a recent conference she attended, this is the new normal, in that we are going to have to help fund transportation, to not expect help from the state. Mayor Kelly stated City Council had given direction to go with the expanded six lanes, just do four lanes, and then do the turn-back option, with no money out of our pocket. He stated that in December, City Council went with the option to have NCTCOG and TxDOT fund lanes five and six at 100 percent, no money out of our pocket. Councilmember Putnam stated we did not all agree with the four-lane option, nor the turn-back option with a four-lane construction. Mayor Kelly stated the majority of the City Council did. Councilmember Putnam stated there would be no reason to do the four lane construction with the turn-back option. Councilmember Short stated NCTCOG did present the fact that the current traffic numbers are at 95 percent of capacity. He stated they were not able to show us other examples of roadways at this level. He stated he would like to know what it is they would like for us to look like. He stated the community does not want that level of congestion. He stated doing this all at one time is better than doing it multiple times. He stated building the roadway from the outside in, creating the median to construct lanes later if needed, was a good alternative when that was the only thing on the table. Mayor Kelly stated constructing six lanes was always an option too. Councilmember Short stated that was not a fiscally responsible approach until this time. Councilmember Mogged stated the turn-back option allows us to have local control, even if it means we pay $1 million toward the construction, which takes care of the traffic congestion now and for a certain future. Mayor Kelly stated having concerns for the community, in that this is Colleyville Boulevard, not Colleyville Highway. He stated he does not want to lose the uniqueness or character that Colleyville has. Mayor Pro Tem Taylor stated the landscaping will be drought tolerant and low maintenance, and would be within the median. He stated the traffic counts continue to decrease, moving south on Colleyville Boulevard, given the various intersections. He stated the perception since 1998 was six lanes, but more so City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 23 Colleyville was going to be a destination, not a pass through. He stated there will still be traffic congestion south of Brown Trail, since it will remain four lanes. He stated 60 percent of the roadway was going to be done for free, with the remaining to be done through the turn-back option. He stated now we will be responsible for 100 percent of the roadway forever to get the other 40 percent, which did not make sense. Mayor Pro Tem Taylor questioned staff regarding if the $1 million is solid from the County Commissioner’s office. City Manager Jennifer Fadden replied Commissioner Fickes has committed to providing that funding for this project; however, we do not have a contractual agreement, at this point. She stated Commissioner Fickes is on record, and the County staff has talked to our staff about moving forward with documenting that commitment. Mayor Kelly stated Commissioner Fickes has committed to him several times that the $1 million is a hard dollar. City Manager Jennifer Fadden clarified that it was for this phase of the project. She stated City Council may recall the County has approximately $4 million in the current phase under construction. Mayor Pro Tem Taylor stated he believed Commissioner Fickes had committed another $1 million to do Phase 2 before any of the turn back. City Manager Jennifer Fadden replied this is that $1 million. Mayor Pro Tem Taylor questioned staff regarding if we are looking at an additional one-half million dollars on top of that. City Manager Jennifer Fadden replied nothing has been formalized beyond that $1 million commitment for this phase of the project. Mayor Pro Tem Taylor questioned staff regarding if there is the ability to negotiate down the $715,000 for the redesign. City Manager Jennifer Fadden replied TxDOT is of the opinion that the estimate of $715,000, from the design engineer, is on the high side, and has offered to assist the City in bringing that cost down. Mayor Pro Tem Taylor stated he knew where the Mayor was coming from; however, the turn-back option changed the game and he has accepted that Colleyville will be responsible for the roadway. He believes it will still be a destination area, even with six lanes. Mayor Kelly re-stated he wants it to remain Colleyville Boulevard not Colleyville Highway. Councilmember Wollin questioned staff regarding how the current businesses will be helped during construction. City Manager Jennifer Fadden explained the various programs by which the City can help those businesses, such as being a marketing and advertising arm, during the construction phase. She stated a staff City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 24 person is designated to make sure the Colleyville Boulevard businesses will be assisted during this construction. Councilmember Mogged stated having the Colleyville Chamber in support of this helps to get it done too. Mayor Kelly applauded the Colleyville Chamber, since this will be a community effort. Mayor Pro Tem Taylor questioned staff regarding if a staff member will be available to mobilize and help businesses remain open during the construction phases. City Manager Jennifer Fadden replied yes, we have dedicated our Construction Manager Craig Knight to be available to ensure businesses are accessible during the construction. She stated he has a working relationship with TxDOT to ensure everything runs smoothly in helping to advance this project. Councilmember Wollin stated being in favor of daily updates to ensure everyone is in the loop. She stated Grapevine provided an option for people to sign up to get daily updates on their iPhones and such for the DFW Connector project. City Manager Jennifer Fadden replied they just need to send an email to colleyville@colleyville.com to subscribe to updates. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 North Timberline Drive, stated having concerns for the removal of the bar ditches on Bransford Road. She stated it makes people be more careful and slow down along this roadway. Bobby Lindamood, 4913 Jim Mitchell Trail West, stated he hopes City Council will have the same passion for the Glade Road discussion. He stated he would like someone to make an addendum for full depth reclamation on Glade Road. David Medlin, 605 Montreux Avenue, stated the Glade Road petition was not a special interest group driven petition. He stated having concerns for the construction on SH26, and hoped City Council will get it done right. 9. REPORTS Colleyville Library Board Meeting Minutes - October 27, 2014 City Council Minutes - DRAFT February 17, 2015 City of Colleyville Page 25 Planning and Zoning Commission Meeting Minutes - January 12, 2015 Monthly Financial Report - January 2015 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY 17, 2015 - READING AND PUBLIC HEARING - RESOLUTION R-15-3851 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Councilmember Putnam moved to adjourn. Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart Mayor Kelly adjourned the City Council meeting at 10:37 p.m. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE 3RD DAY OF MARCH 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City Council Minutes - DRAFT February 17, 2015 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 03/03/2015 Number Resolution R-15-3853 Type Resolution Department Public Works Title Approval of a construction contract with A & M Construction & Utilities, Inc., for Area 1 and Area 2 Water Facility Renewals, in an amount not to exceed $1,874,119.25, and authorize the city manager to execute the contract Strategy Map Connection F2- Invest to provide and maintain high quality public assets Explanation Reading and Public Hearing The Comprehensive Five Year Capital Improvement Program (CIP) that was adopted by City Council on September 17, 2013 by attached Resolution R-13-3666 includes Area 1 (Western Trails) and Area 2 (Reagan Estates) Water Facility Renewals Projects. On April 16, 2013, City Council approved attached Resolution R-13-3618, authorizing the city manager to execute a Professional Service Agreement with Jerry Parche' Consulting Engineers, in the amount of $362,780, to design water and sanitary sewer improvements at five separate locations throughout the City. The work included in the proposed construction contract represents two of these five locations. The water renewals are necessary, due to the conditions and sizes of existing water lines and were included in the City’s 2014 Water and Wastewater Master Plan as Projects 1 and 2. The water renewals will include the installation of approximately 7,800 linear feet of 6”-12” water lines for Area 1, and approximately 4,500 linear feet of 6”-8” water lines for Area 2. Utility relocation improvements are shown for Areas 1 and 2 on Exhibits 1 and 2, respectively; new water lines are shown in blue. Construction for the Water Facility Renewals project is anticipated to begin in April 2015 and be completed in 240 calendar days (8 months). Staff advertised this project in the Fort Worth Star-Telegram on January 18 and January 25, 2015. Five bids for this project were received and opened by staff on February 5, 2015. To receive the most advantageous contract for this project, it was advertised as a "best value" contract. This allowed the City to consider several factors in selecting a contractor, including cost, personnel experience, and past performance on similar projects. Upon consideration of all criteria, A & M Construction & Utilities, Inc. was determined to be the contractor that would provide the best value to the City. The bid amount was $1,874,119.25, which was the lowest bid. This amount includes a $250,000 miscellaneous allowance, which will be used to address field changes. City of Colleyville Page 1 City Council Agenda Briefing 4b Prior to the bid opening, an opinion of probable construction cost for the project was provided by Jerry Parche' Consulting Engineers. The estimated amount for the project was $1,861,071. The Recommendation of Award letter from the design engineer is attached, along with a summary of the bids and the "best value" scoring criteria and results. Financial Impact Area 1 (Western Trails) and Area 2 (Reagan Estates) Water Facility Renewals Projects were included in the Comprehensive Five Year Capital Improvement Program (CIP) adopted by City Council on September 17, 2013 by Resolution R-13-3666. The projects will be performed under a single contract for a total amount of $1,874,119.25. Staff has determined there is sufficient funding available in the Utility Renewal Cash Account. Recommendation Approve Attachments 1. Recommendation of Award letter 2. Bid Tab 3. Resolution R-13-3618 4. Resolution R-13-3666 5. Exhibit 1-Map of Area 1 - Western Hills 6. Exhibit 2-Map of Area 2 - Reagan Estates City of Colleyville Page 2 Bi d O p e n i n g : F E B R U A R Y 5 , 2 0 1 5 2 : 0 0 p m It e m Q u a n U n i t D e s c r i p t i o n Un i t T o t a l U n i t T o t a l U n i t T o t a l AR E A 1 , W A T E R F A C I L I T Y R E N E W A L S 10 1 1 L S M o b i l i z a t i o n & B o n d s $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 5 4 , 9 46 . 0 0 $ 5 4 , 9 4 6 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 7 0 , 0 0 0 . 0 0 10 2 1 L S S t o r m w a t e r P o l l u t i o n P r e v e n t i o n P l a n $ 2 , 5 0 0 . 0 0 $2 , 5 0 0 . 0 0 $ 1 3 , 6 5 2 . 0 0 $ 1 3 , 6 5 2 . 0 0 $ 1 , 7 0 0 . 0 0 $ 1 , 7 0 0 . 0 0 10 3 1 L S T r a f f i c C o n t r o l P l a n $3 , 5 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $ 1 1 , 8 1 7 . 0 0 $ 1 1 , 8 1 7 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 00.00 10 4 4 0 L F 1 2 " C - 9 0 0 W a t e r L i n e $4 9 . 0 0 $ 1 , 9 6 0 . 0 0 $ 3 7 . 5 2 $ 1 , 5 0 0 . 8 0 $ 7 0 . 0 0 $ 2 , 8 0 0 . 0 0 10 5 7 1 1 9 L F 8 " C - 9 0 0 W a t e r L i n e $3 8 . 0 0 $ 2 7 0 , 5 2 2 . 0 0 $ 3 5 . 2 2 $ 2 5 0 , 7 3 1 . 1 8 $ 5 5 . 0 0 $ 3 9 1 , 5 4 5 . 0 0 10 6 7 7 4 7 L F T r e n c h S a f e t y $0 . 5 0 $ 3 , 8 7 3 . 5 0 $ 0 . 8 8 $ 6 , 8 1 7 . 3 6 $ 0 . 5 0 $ 3 , 8 7 3 . 5 0 10 7 1 E A 1 6 " X 8 " T a p p i n g S l e e v e & V a l v e $ 4 , 1 9 5 . 0 0 $ 4 , 1 9 5. 0 0 $ 4 , 6 5 9 . 0 0 $ 4 , 6 5 9 . 0 0 $ 3 , 2 0 0 . 0 0 $ 3 , 2 0 0 . 0 0 10 8 1 E A 1 6 " X 6 " T a p p i n g S l e e v e & V a l v e $ 3 , 7 0 0 . 0 0 $ 3 , 7 0 0. 0 0 $ 3 , 9 8 8 . 0 0 $ 3 , 9 8 8 . 0 0 $ 2 , 6 5 0 . 0 0 $ 2 , 6 5 0 . 0 0 10 9 1 0 E A 1 2 " X 8 " T a p p i n g S l e e v e & V a l v e $ 3 , 1 9 0 . 0 0 $ 3 1 , 90 0 . 0 0 $ 3 , 7 7 1 . 0 0 $ 3 7 , 7 1 0 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 0 , 0 0 0 . 0 0 11 0 1 1 E A 1 2 " X 6 " T a p p i n g S l e e v e & V a l v e $ 2 , 7 4 0 . 0 0 $ 3 0 , 14 0 . 0 0 $ 3 , 0 3 4 . 0 0 $ 3 3 , 3 7 4 . 0 0 $ 2 , 5 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 11 1 2 E A 1 2 " G a t e V a l v e $2 , 3 3 5 . 0 0 $ 4 , 6 7 0 . 0 0 $ 2 , 7 5 1 . 0 0 $ 5 , 5 0 2 . 0 0 $ 2 , 0 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4 2 . 0 0 $ 5 , 2 1 0 . 0 0 $ 4 , 3 0 0 . 0 0 $ 2 1 , 5 0 0 . 0 0 11 8 3 E A C o n n e c t t o E x i s t i n g 1 2 " W a t e r L i n e $ 1 , 8 7 0 . 0 0 $ 5 ,6 1 0 . 0 0 $ 1 , 3 8 6 . 0 0 $ 4 , 1 5 8 . 0 0 $ 4 , 5 0 0 . 0 0 $ 1 3 , 5 0 0 . 0 0 11 9 1 E A C o n n e c t t o E x i s t i n g 1 6 " W a t e r L i n e $ 3 , 2 5 0 . 0 0 $ 3 ,2 5 0 . 0 0 $ 3 , 9 4 4 . 0 0 $ 3 , 9 4 4 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 12 0 6 3 E A 1 " S t a n d a r d W a t e r S e r v i c e ( S h o r t S i d e ) $ 7 8 0 . 0 0 $ 4 9 , 1 4 0 . 0 0 $ 7 9 4 . 0 0 $ 5 0 , 0 2 2 . 0 0 $ 8 0 0 . 0 0 $ 5 0 , 4 0 0 . 0 0 12 1 7 7 E A 1 " S t a n d a r d W a t e r S e r v i c e ( L o n g S i d e ) $ 9 5 5 . 0 0 $7 3 , 5 3 5 . 0 0 $ 1 , 2 7 3 . 0 0 $ 9 8 , 0 2 1 . 0 0 $ 1 , 3 0 0 . 0 0 $ 1 0 0 , 1 0 0 . 0 0 12 2 1 E A 2 " S t a n d a r d W a t e r S e r v i c e ( L o n g S i d e ) $ 2 , 5 7 2 . 0 0 $ 2 , 5 7 2 . 0 0 $ 2 , 9 4 7 . 0 0 $ 2 , 9 4 7 . 0 0 $ 9 , 0 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 12 3 8 E A C u t a n d P l u 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S i d e w a l k o r W a l k w a y $ 4 0. 0 0 $ 1 , 4 4 0 . 0 0 $ 4 4 . 0 2 $ 1 , 5 8 4 . 7 2 $ 6 0 . 0 0 $ 2 , 1 6 0 . 0 0 13 5 1 0 L F R e m o v e a n d R e p l a c e C o n c r e t e V a l l e y G u t t e r $ 1 5 .0 0 $ 1 5 0 . 0 0 $ 6 6 . 2 0 $ 6 6 2 . 0 0 $ 2 2 . 0 0 $ 2 2 0 . 0 0 13 6 2 4 S Y R e m o v e a n d R e p l a c e R e i n f . C o n c . D r i v e w a y $ 6 0 . 00 $ 1 , 4 4 0 . 0 0 $ 4 7 . 0 0 $ 1 , 1 2 8 . 0 0 $ 6 5 . 0 0 $ 1 , 5 6 0 . 0 0 13 7 4 0 0 C Y R o c k C u s h i o n i n e x c e s s o f s t d . e m b e d m e n t $ 3 0 .0 0 $ 1 2 , 0 0 0 . 0 0 $ 2 8 . 0 0 $ 1 1 , 2 0 0 . 0 0 $ 1 5 . 0 0 $ 6 , 0 0 0 . 0 0 13 8 1 8 4 3 L F S o d d i n g $3 . 7 5 $ 6 , 9 1 1 . 2 5 $ 2 . 9 4 $ 5 , 4 1 8 . 4 2 $ 4 . 0 0 $ 7 , 3 7 2 . 0 0 13 9 1 L S G P S A s s e t D a t e $5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 2 1 , 3 8 0 . 0 0 $ 2 1 , 3 8 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 4 , 0 00.00 14 0 1 1 E A A d j . W a t e r M e t e r L o c a t i o n & C o n . t o E x . S e r v i ce $ 3 5 0 . 0 0 $ 3 , 8 5 0 . 0 0 $ 9 5 . 0 0 $ 1 , 0 4 5 . 0 0 $ 1 , 5 8 5 . 0 0 $ 1 7 , 4 3 5 . 0 0 14 1 1 L S C o n s t r u c t i o n C o n t i n g e n c y $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $1 , 3 6 4 , 2 0 3 . 7 5 $ 1 , 4 8 3 , 3 4 1 . 4 4 $ 1 , 5 9 0 , 7 3 5 . 5 0 P O B o x 5 4 0 1 8 6 Da l l a s , T X 7 5 3 5 4 - 0 1 8 6 Je r r y P a r c h e C o n s u l t i n g E n g i n e e r s A& M C o n s t r . & U t i l i t i e s I n c . 49 5 0 G r i s h a m D r . Ro w l e t t , T X 7 5 0 8 8 P O B o x 4 7 0 9 3 0 Fo r t W o r t h , T X 7 6 1 4 7 Bi d T a b u l a t i o n Ar e a 1 , W a t e r F a c i l i t y R e n e w a l s Co l l e y v i l l e , T e x a s TO T A L A R E A 1 , W A T E R F A C I L I T Y R E N E W A L S Sa b e r D e v e l o p m e n t C o r p . P. C . C o n t r a c t o r s L L C 1 o f 4 Bi d O p e n i n g : F E B R U A R Y 5 , 2 0 1 5 2 : 0 0 p m It e m Q u a n U n i t D e s c r i p t i o n Un i t T o t a l U n i t T o t a l AR E A 1 , W A T E R F A C I L I T Y R E N E W A L S 10 1 1 L S M o b i l i z a t i o n & B o n d s $ 7 0 , 0 0 0 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 1 6 6 , 12 2 . 0 0 $ 1 6 6 , 1 2 2 . 0 0 10 2 1 L S S t o r m w a t e r P o l l u t i o n P r e v e n t i o n P l a n $ 6 , 0 0 0 . 0 0 $6 , 0 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 $ 7 , 5 0 0 . 0 0 10 3 1 L S T r a f f i c C o n t r o l P l a n $ 1 2 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 7 , 5 0 0. 0 0 $ 7 , 5 0 0 . 0 0 10 4 4 0 L F 1 2 " C - 9 0 0 W a t e r L i n e $8 0 . 0 0 $ 3 , 2 0 0 . 0 0 $ 7 6 . 0 0 $ 3 , 0 4 0 . 0 0 10 5 7 1 1 9 L F 8 " C - 9 0 0 W a t e r L i n e $5 4 . 0 0 $ 3 8 4 , 4 2 6 . 0 0 $ 6 4 . 0 0 $ 4 5 5 , 6 1 6 . 0 0 10 6 7 7 4 7 L F T r e n c h S a f e t y $0 . 1 0 $ 7 7 4 . 7 0 $ 1 . 0 0 $ 7 , 7 4 7 . 0 0 10 7 1 E A 1 6 " X 8 " T a p p i n g S l e e v e & V a l v e $ 4 , 8 0 0 . 0 0 $ 4 , 8 0 0. 0 0 $ 6 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 10 8 1 E A 1 6 " X 6 " T a p p i n g S l e e v e & V a l v e $ 4 , 3 0 0 . 0 0 $ 4 , 3 0 0. 0 0 $ 5 , 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 10 9 1 0 E A 1 2 " X 8 " T a p p i n g S l e e v e & V a l v e $ 4 , 2 0 0 . 0 0 $ 4 2 , 00 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 0 , 0 0 0 . 0 0 11 0 1 1 E A 1 2 " X 6 " T a p p i n g S l e e v e & V a l v e $ 3 , 6 0 0 . 0 0 $ 3 9 , 60 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 4 9 , 5 0 0 . 0 0 11 1 2 E A 1 2 " G a t e V a l v e $2 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 2 , 6 5 0 . 0 0 $ 5 , 3 0 0 . 0 0 11 2 1 7 E A 8 " G a t e V a l v e $1 , 4 0 0 . 0 0 $ 2 3 , 8 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 2 5 , 5 0 0 . 0 0 11 3 1 1 E A F i r e H y d r a n t A s s e m b l y w i t h 6 " G a t e V a l v e $ 4 , 5 00 . 0 0 $ 4 9 , 5 0 0 . 0 0 $ 5 , 2 5 0 . 0 0 $ 5 7 , 7 5 0 . 0 0 11 4 1 7 E A F i r e H y d r a n t A s s e m b l y w i t h o u t 6 " G a t e V a l v e $ 4, 9 0 0 . 0 0 $ 8 3 , 3 0 0 . 0 0 $ 5 , 2 5 0 . 0 0 $ 8 9 , 2 5 0 . 0 0 11 5 1 3 E A R e m o v e a n d S a l v a g e F i r e H y d r a n t $ 5 0 0 . 0 0 $ 6 , 5 0 0 .0 0 $ 5 0 0 . 0 0 $ 6 , 5 0 0 . 0 0 11 6 3 E A C o n n e c t t o E x i s t i n g 6 " W a t e r L i n e $ 2 , 1 0 0 . 0 0 $ 6 , 30 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 11 7 5 E A C o n n e c t t o E x i s t i n g 8 " W a t e r L i n e $ 2 , 2 0 0 . 0 0 $ 1 1 ,0 0 0 . 0 0 $ 2 , 1 5 0 . 0 0 $ 1 0 , 7 5 0 . 0 0 11 8 3 E A C o n n e c t t o E x i s t i n g 1 2 " W a t e r L i n e $ 2 , 5 0 0 . 0 0 $ 7 ,5 0 0 . 0 0 $ 3 , 2 5 0 . 0 0 $ 9 , 7 5 0 . 0 0 11 9 1 E A C o n n e c t t o E x i s t i n g 1 6 " W a t e r L i n e $ 3 , 3 0 0 . 0 0 $ 3 ,3 0 0 . 0 0 $ 5 , 2 5 0 . 0 0 $ 5 , 2 5 0 . 0 0 12 0 6 3 E A 1 " S t a n d a r d W a t e r S e r v i c e ( S h o r t S i d e ) $ 1 , 2 0 0 .0 0 $ 7 5 , 6 0 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 7 8 , 7 5 0 . 0 0 12 1 7 7 E A 1 " S t a n d a r d W a t e r S e r v i c e ( L o n g S i d e ) $ 2 , 0 0 0 . 00 $ 1 5 4 , 0 0 0 . 0 0 $ 2 , 1 5 0 . 0 0 $ 1 6 5 , 5 5 0 . 0 0 12 2 1 E A 2 " S t a n d a r d W a t e r S e r v i c e ( L o n g S i d e ) $ 3 , 7 0 0 . 0 0 $ 3 , 7 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 12 3 8 E A C u t a n d P l u g E x i s t i n g 6 " W a t e r L i n e $ 9 0 0 . 0 0 $ 7 , 20 0 . 0 0 $ 1 , 1 0 0 . 0 0 $ 8 , 8 0 0 . 0 0 12 4 6 E A C u t a n d P l u g E x i s t i n g 8 " W a t e r L i n e $ 9 5 0 . 0 0 $ 5 , 70 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 7 , 8 0 0 . 0 0 12 5 2 E A C u t a n d P l u g E x i s t i n g 1 2 " W a t e r L i n e $ 1 , 1 0 0 . 0 0 $2 , 2 0 0 . 0 0 $ 2 , 1 5 0 . 0 0 $ 4 , 3 0 0 . 0 0 12 6 3 E A C u t a n d P l u g E x i s t i n g 1 6 " W a t e r L i n e $ 1 , 6 0 0 . 0 0 $4 , 8 0 0 . 0 0 $ 2 , 8 5 0 . 0 0 $ 8 , 5 5 0 . 0 0 12 7 1 L S D u c t i l e I r o n M e c h a n i c a l J o i n t F i t t i n g s $ 4 4 , 0 0 0 .0 0 $ 4 4 , 0 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 12 8 4 E A R e m o v e a n d D i s p o s e o f E x i s t i n g W a t e r V a l v e $ 2 5 0. 0 0 $ 1 , 0 0 0 . 0 0 $ 5 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 12 9 4 0 E A R e m o v e S t a c k a n d A b a n d o n E x . W a t e r V a l v e $ 2 0 0 .0 0 $ 8 , 0 0 0 . 0 0 $ 2 5 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 13 0 2 E A R e m o v e E x i s t i n g B l o w o f f V a l v e a n d D i s c a r d $ 6 0 0 .0 0 $ 1 , 2 0 0 . 0 0 $ 5 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 13 1 5 0 3 0 S Y H M A C T r e n c h R e p a i r $ 1 2 0 . 0 0 $ 6 0 3 , 6 0 0 . 0 0 $ 8 7 . 0 0 $4 3 7 , 6 1 0 . 0 0 13 2 1 8 8 L F C o n c r e t e T r e n c h R e p a i r $ 8 5 . 0 0 $ 1 5 , 9 8 0 . 0 0 $ 7 5 . 0 0 $ 1 4 , 1 0 0 . 0 0 13 3 1 7 0 L F R e m o v e & R e p l a c e R e i n f . C o n c . C u r b & G u t t e r $6 0 . 0 0 $ 1 0 , 2 0 0 . 0 0 $ 6 0 . 0 0 $ 1 0 , 2 0 0 . 0 0 13 4 3 6 S Y R e m o v e & R e p l a c e C o n c . S i d e w a l k o r W a l k w a y $ 6 5. 0 0 $ 2 , 3 4 0 . 0 0 $ 5 7 . 0 0 $ 2 , 0 5 2 . 0 0 13 5 1 0 L F R e m o v e a n d R e p l a c e C o n c r e t e V a l l e y G u t t e r $ 8 5 .0 0 $ 8 5 0 . 0 0 $ 7 6 . 0 0 $ 7 6 0 . 0 0 13 6 2 4 S Y R e m o v e a n d R e p l a c e R e i n f . C o n c . D r i v e w a y $ 1 0 0 .0 0 $ 2 , 4 0 0 . 0 0 $ 1 1 5 . 0 0 $ 2 , 7 6 0 . 0 0 13 7 4 0 0 C Y R o c k C u s h i o n i n e x c e s s o f s t d . e m b e d m e n t $ 3 8 .0 0 $ 1 5 , 2 0 0 . 0 0 $ 3 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 13 8 1 8 4 3 L F S o d d i n g $7 . 0 0 $ 1 2 , 9 0 1 . 0 0 $ 5 . 0 0 $ 9 , 2 1 5 . 0 0 13 9 1 L S G P S A s s e t D a t e $8 , 5 0 0 . 0 0 $ 8 , 5 0 0 . 0 0 $ 4 , 4 0 0 . 0 0 $ 4 , 4 0 0 . 0 0 14 0 1 1 E A A d j . W a t e r M e t e r L o c a t i o n & C o n . t o E x . S e r v i ce $ 6 5 0 . 0 0 $ 7 , 1 5 0 . 0 0 $ 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 14 1 1 L S C o n s t r u c t i o n C o n t i n g e n c y $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $ 2 5 0 , 0 0 0 . 0 0 $1 , 9 9 9 , 8 2 1 . 7 0 $ 2 , 0 4 3 , 4 2 2 . 0 0 Bi d T a b u l a t i o n Ar e a 1 , W a t e r F a c i l i t y R e n e w a l s Co l l e y v i l l e , T e x a s Ja c k s o n C o n s t r u c t i o n , L t d . S Y B C o n s t r u c t i o n C o . I n c . 51 1 2 S u n V a l l e y D r i v e 4 2 1 C o m p t o n Je r r y P a r c h e C o n s u l t i n g E n g i n e e r s F o r t W o r t h , T X 7 6 11 9 I r v i n g , T X 7 5 0 6 1 TO T A L A R E A 1 , W A T E R F A C I L I T Y R E N E W A L S 2 o f 4 Bi d O p e n i n g : F E B R U A R Y 5 , 2 0 1 5 2 : 0 0 p m It e m Q u a n U n i t D e s c r i p t i o n Un i t T o t a l U n i t T o t a l U n i t T o t a l AD D A L T E R N A T E # 1 : A R E A 2 , W A T E R F A C I L I T Y R E N E W A L S 10 1 1 L S M o b i l i z a t i o n & B o n d s $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 2 3 , 7 3 7 .0 0 $ 2 3 , 7 3 7 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 10 2 1 L S S t o r m w a t e r P o l l u t i o n P r e v e n t i o n P l a n $ 1 , 2 0 0 . 0 0 $1 , 2 0 0 . 0 0 $ 4 , 1 8 6 . 0 0 $ 4 , 1 8 6 . 0 0 $ 6 0 0 . 0 0 $ 6 0 0 . 0 0 10 3 1 L S T r a f f i c C o n t r o l P l a n $1 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 6 , 2 7 9 . 0 0 $ 6 , 2 7 9 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 .00 10 5 4 3 7 3 L F 8 " C - 9 0 0 W a t e r L i n e $3 8 . 0 0 $ 1 6 6 , 1 7 4 . 0 0 $ 3 0 . 6 0 $ 1 3 3 , 8 1 3 . 8 0 $ 5 0 . 0 0 $ 2 1 8 , 6 5 0 . 0 0 10 6 4 4 6 4 L F T r e n c h S a f e t y $0 . 5 0 $ 2 , 2 3 2 . 0 0 $ 0 . 4 7 $ 2 , 0 9 8 . 0 8 $ 0 . 5 0 $ 2 , 2 3 2 . 0 0 10 9 1 E A 1 2 " X 8 " T a p p i n g S l e e v e & V a l v e $ 3 , 3 2 0 . 0 0 $ 3 , 3 2 0. 0 0 $ 3 , 6 2 7 . 0 0 $ 3 , 6 2 7 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 11 2 6 E A 8 " G a t e V a l v e $1 , 2 6 5 . 0 0 $ 7 , 5 9 0 . 0 0 $ 1 , 5 7 1 . 0 0 $ 9 , 4 2 6 . 0 0 $ 1 , 1 5 0 . 0 0 $ 6 , 9 0 0 .00 11 3 8 E A F i r e H y d r a n t A s s e m b l y w i t h 6 " G a t e V a l v e $ 3 , 2 0 0. 0 0 $ 2 5 , 6 0 0 . 0 0 $ 4 , 8 7 2 . 0 0 $ 3 8 , 9 7 6 . 0 0 $ 3 , 7 0 0 . 0 0 $ 2 9 , 6 0 0 . 0 0 11 5 3 E A R e m o v e a n d S a l v a g e F i r e H y d r a n t $ 4 4 5 . 0 0 $ 1 , 3 3 5 . 00 $ 8 2 3 . 0 0 $ 2 , 4 6 9 . 0 0 $ 2 0 0 . 0 0 $ 6 0 0 . 0 0 11 7 1 E A C o n n e c t t o E x i s t i n g 8 " W a t e r L i n e $ 1 , 5 5 8 . 0 0 $ 1 , 55 8 . 0 0 $ 1 , 1 0 5 . 0 0 $ 1 , 1 0 5 . 0 0 $ 1 , 4 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 12 0 1 7 E A 1 " S t a n d a r d W a t e r S e r v i c e ( S h o r t S i d e ) $ 7 8 0 . 0 0 $ 1 3 , 2 6 0 . 0 0 $ 7 8 8 . 0 0 $ 1 3 , 3 9 6 . 0 0 $ 8 0 0 . 0 0 $ 1 3 , 6 0 0 . 0 0 12 1 1 9 E A 1 " S t a n d a r d W a t e r S e r v i c e ( L o n g S i d e ) $ 9 5 5 . 0 0 $1 8 , 1 4 5 . 0 0 $ 1 , 3 4 9 . 0 0 $ 2 5 , 6 3 1 . 0 0 $ 1 , 2 0 0 . 0 0 $ 2 2 , 8 0 0 . 0 0 12 3 3 E A C u t a n d P l u g E x i s t i n g 6 " W a t e r L i n e $ 4 9 0 . 0 0 $ 1 , 47 0 . 0 0 $ 8 5 6 . 0 0 $ 2 , 5 6 8 . 0 0 $ 1 , 3 0 0 . 0 0 $ 3 , 9 0 0 . 0 0 12 4 1 E A C u t a n d P l u g E x i s t i n g 8 " W a t e r L i n e $ 6 0 0 . 0 0 $ 6 0 0. 0 0 $ 1 , 0 9 5 . 0 0 $ 1 , 0 9 5 . 0 0 $ 1 , 4 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 12 7 1 L S D u c t i l e I r o n M e c h a n i c a l J o i n t F i t t i n g s $ 6 , 0 0 0 . 00 $ 6 , 0 0 0 . 0 0 $ 1 0 , 5 2 2 . 0 0 $ 1 0 , 5 2 2 . 0 0 $ 8 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 12 9 3 E A R e m o v e S t a c k a n d A b a n d o n E x . W a t e r V a l v e $ 3 0 0 . 00 $ 9 0 0 . 0 0 $ 1 3 9 . 0 0 $ 4 1 7 . 0 0 $ 1 7 5 . 0 0 $ 5 2 5 . 0 0 13 1 2 6 6 3 S Y H M A C T r e n c h R e p a i r $7 8 . 0 0 $ 2 0 7 , 7 1 4 . 0 0 $ 7 4 . 4 3 $ 1 9 8 , 2 0 7 . 0 9 $ 7 0 . 0 0 $ 1 8 6 , 4 1 0 . 0 0 13 2 1 0 7 L F C o n c r e t e T r e n c h R e p a i r $ 7 6 . 0 0 $ 8 , 1 3 2 . 0 0 $ 4 0 . 6 7 $4 , 3 5 1 . 6 9 $ 1 5 . 0 0 $ 1 , 6 0 5 . 0 0 13 7 2 5 0 C Y R o c k C u s h i o n i n e x c e s s o f s t d . e m b e d m e n t $ 5 0 .0 0 $ 1 2 , 5 0 0 . 0 0 $ 2 8 . 5 3 $ 7 , 1 3 2 . 5 0 $ 1 5 . 0 0 $ 3 , 7 5 0 . 0 0 13 8 3 9 7 4 L F S o d d i n g $3 . 7 5 $ 1 4 , 9 0 2 . 5 0 $ 2 . 8 5 $ 1 1 , 3 2 5 . 9 0 $ 3 . 0 0 $ 1 1 , 9 2 2 . 0 0 13 9 1 L S G P S A s s e t D a t e $3 3 . 0 0 $ 3 3 . 0 0 $ 1 4 , 1 6 8 . 0 0 $ 1 4 , 1 6 8 . 0 0 $ 3 , 0 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 14 0 1 1 E A A d j . W a t e r M e t e r L o c a t i o n & C o n . t o E x . S e r v i ce $ 3 5 0 . 0 0 $ 3 , 8 5 0 . 0 0 $ 9 5 . 0 0 $ 1 , 0 4 5 . 0 0 $ 1 , 5 8 5 . 0 0 $ 1 7 , 4 3 5 . 0 0 14 2 2 E A C u t & P l u g E x i s t i n g 2 " W a t e r L i n e $ 4 0 0 . 0 0 $ 8 0 0 . 00 $ 2 7 6 . 0 0 $ 5 5 2 . 0 0 $ 8 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 14 3 1 8 0 S Y G r a v e l D r i v e w a y R e p a i r $ 3 0 . 0 0 $ 5 , 4 0 0 . 0 0 $ 1 1 . 9 5 $2 , 1 5 1 . 0 0 $ 1 0 . 0 0 $ 1 , 8 0 0 . 0 0 14 4 1 E A R e m o v e & R e c o n s t r u c t B r i c k M a i l b o x $ 7 0 0 . 0 0 $ 7 0 0 .0 0 $ 8 1 7 . 0 0 $ 8 1 7 . 0 0 $ 7 0 0 . 0 0 $ 7 0 0 . 0 0 $5 0 9 , 9 1 5 . 5 0 $ 5 1 9 , 0 9 6 . 0 6 $ 5 7 9 , 4 2 9 . 0 0 TO T A L A R E A 1 A N D A R E A 2 $1 , 8 7 4 , 1 1 9 . 2 5 $ 2 , 0 0 2 , 4 3 7 . 5 0 $ 2 , 1 7 0 , 1 6 4 . 5 0 49 5 0 G r i s h a m D r . Sa b e r D e v e l o p m e n t C o r p . Ar e a 1 , W a t e r F a c i l i t y R e n e w a l s Co l l e y v i l l e , T e x a s P O B o x 4 7 0 9 3 0 P O B o x 5 4 0 1 8 6 Je r r y P a r c h e C o n s u l t i n g E n g i n e e r s R o w l e t t , T X 7 5 0 8 8 Fo r t W o r t h , T X 7 6 1 4 7 D a l l a s , T X 7 5 3 5 4 - 0 1 8 6 P. C . C o n t r a c t o r s L L C TO T A L A D D A L T E R N A T E # 1 , A R E A 2 , W A T E R F A C I L I T Y R E N E WA L S Bi d T a b u l a t i o n A& M C o n s t r . & U t i l i t i e s I n c . 3 o f 4 Bi d O p e n i n g : F E B R U A R Y 5 , 2 0 1 5 2 : 0 0 p m It e m Q u a n U n i t D e s c r i p t i o n Un i t T o t a l U n i t T o t a l AD D A L T E R N A T E # 1 : A R E A 2 , W A T E R F A C I L I T Y R E N E W A L S 10 1 1 L S M o b i l i z a t i o n & B o n d s $ 2 5 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 $ 7 1 , 3 12 . 0 0 $ 7 1 , 3 1 2 . 0 0 10 2 1 L S S t o r m w a t e r P o l l u t i o n P r e v e n t i o n P l a n $ 2 , 0 0 0 . 0 0 $2 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 10 3 1 L S T r a f f i c C o n t r o l P l a n $5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 10 5 4 3 7 3 L F 8 " C - 9 0 0 W a t e r L i n e $5 4 . 0 0 $ 2 3 6 , 1 4 2 . 0 0 $ 6 4 . 0 0 $ 2 7 9 , 8 7 2 . 0 0 10 6 4 4 6 4 L F T r e n c h S a f e t y $0 . 1 0 $ 4 4 6 . 4 0 $ 1 . 0 0 $ 4 , 4 6 4 . 0 0 10 9 1 E A 1 2 " X 8 " T a p p i n g S l e e v e & V a l v e $ 4 , 2 0 0 . 0 0 $ 4 , 2 0 0. 0 0 $ 4 , 5 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 11 2 6 E A 8 " G a t e V a l v e $1 , 4 0 0 . 0 0 $ 8 , 4 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 9 , 0 0 0 . 0 0 11 3 8 E A F i r e H y d r a n t A s s e m b l y w i t h 6 " G a t e V a l v e $ 4 , 5 0 0. 0 0 $ 3 6 , 0 0 0 . 0 0 $ 5 , 2 5 0 . 0 0 $ 4 2 , 0 0 0 . 0 0 11 5 3 E A R e m o v e a n d S a l v a g e F i r e H y d r a n t $ 5 0 0 . 0 0 $ 1 , 5 0 0 . 00 $ 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 11 7 1 E A C o n n e c t t o E x i s t i n g 8 " W a t e r L i n e $ 2 , 2 0 0 . 0 0 $ 2 , 20 0 . 0 0 $ 2 , 1 5 0 . 0 0 $ 2 , 1 5 0 . 0 0 12 0 1 7 E A 1 " S t a n d a r d W a t e r S e r v i c e ( S h o r t S i d e ) $ 1 , 1 0 0 .0 0 $ 1 8 , 7 0 0 . 0 0 $ 9 5 0 . 0 0 $ 1 6 , 1 5 0 . 0 0 12 1 1 9 E A 1 " S t a n d a r d W a t e r S e r v i c e ( L o n g S i d e ) $ 2 , 0 0 0 . 00 $ 3 8 , 0 0 0 . 0 0 $ 1 , 8 5 0 . 0 0 $ 3 5 , 1 5 0 . 0 0 12 3 3 E A C u t a n d P l u g E x i s t i n g 6 " W a t e r L i n e $ 9 0 0 . 0 0 $ 2 , 70 0 . 0 0 $ 1 , 1 0 0 . 0 0 $ 3 , 3 0 0 . 0 0 12 4 1 E A C u t a n d P l u g E x i s t i n g 8 " W a t e r L i n e $ 9 5 0 . 0 0 $ 9 5 0. 0 0 $ 1 , 3 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 12 7 1 L S D u c t i l e I r o n M e c h a n i c a l J o i n t F i t t i n g s $ 1 0 , 0 0 0 .0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 12 9 3 E A R e m o v e S t a c k a n d A b a n d o n E x . W a t e r V a l v e $ 2 0 0 . 00 $ 6 0 0 . 0 0 $ 2 5 0 . 0 0 $ 7 5 0 . 0 0 13 1 2 6 6 3 S Y H M A C T r e n c h R e p a i r $ 1 0 5 . 0 0 $ 2 7 9 , 6 1 5 . 0 0 $ 8 7 . 0 0 $2 3 1 , 6 8 1 . 0 0 13 2 1 0 7 L F C o n c r e t e T r e n c h R e p a i r $ 8 5 . 0 0 $ 9 , 0 9 5 . 0 0 $ 7 5 . 0 0 $8 , 0 2 5 . 0 0 13 7 2 5 0 C Y R o c k C u s h i o n i n e x c e s s o f s t d . e m b e d m e n t $ 3 8 .0 0 $ 9 , 5 0 0 . 0 0 $ 3 0 . 0 0 $ 7 , 5 0 0 . 0 0 13 8 3 9 7 4 L F S o d d i n g $7 . 0 0 $ 2 7 , 8 1 8 . 0 0 $ 5 . 0 0 $ 1 9 , 8 7 0 . 0 0 13 9 1 L S G P S A s s e t D a t e $5 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 2 , 8 0 0 . 0 0 $ 2 , 8 0 0 . 0 0 14 0 1 1 E A A d j . W a t e r M e t e r L o c a t i o n & C o n . t o E x . S e r v i ce $ 6 5 0 . 0 0 $ 7 , 1 5 0 . 0 0 $ 5 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 14 2 2 E A C u t & P l u g E x i s t i n g 2 " W a t e r L i n e $ 4 0 0 . 0 0 $ 8 0 0 . 00 $ 7 5 0 . 0 0 $ 1 , 5 0 0 . 0 0 14 3 1 8 0 S Y G r a v e l D r i v e w a y R e p a i r $ 2 8 . 0 0 $ 5 , 0 4 0 . 0 0 $ 2 3 . 0 0 $4 , 1 4 0 . 0 0 14 4 1 E A R e m o v e & R e c o n s t r u c t B r i c k M a i l b o x $ 1 , 2 0 0 . 0 0 $ 1 ,2 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 $ 1 , 3 0 0 . 0 0 $7 3 7 , 0 5 6 . 4 0 $ 7 7 3 , 7 6 4 . 0 0 TO T A L A R E A 1 A N D A R E A 2 $2 , 7 3 6 , 8 7 8 . 1 0 $ 2 , 8 1 7 , 1 8 6 . 0 0 Bi d T a b u l a t i o n Ar e a 1 , W a t e r F a c i l i t y R e n e w a l s Co l l e y v i l l e , T e x a s Ja c k s o n C o n s t r u c t i o n , L t d . S Y B C o n s t r u c t i o n C o . I n c . TO T A L A D D A L T E R N A T E # 1 , A R E A 2 , W A T E R F A C I L I T Y R E N E WA L S 51 1 2 S u n V a l l e y D r i v e 4 2 1 C o m p t o n Je r r y P a r c h e C o n s u l t i n g E n g i n e e r s F o r t W o r t h , T X 7 6 11 9 I r v i n g , T X 7 5 0 6 1 4 o f 4 r RESOLUTION R-13-3618 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF APRIL 16, 2013 WHEREAS, City Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by City Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of April 2, 2013 b. Approval of an Engineering Services Agreement with Jerry Engineers, for the design of water andParche' Consulting g g sewer line rehabilitation, in the amount of $362,780, and authorize the city manager to execute the agreement c. Approval of a construction contract with 3D Paving and Contracting, LLC, for the Fiscal Year 2013 Sidewalk Improvement Project, in an amount not to exceed $79,787.50, and authorize the city manager to execute the contract d. Approval an Interlocal Agreement with Tarrant County to expand and modify the West Nile Virus Surveillance and Response Program, and authorize the city manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF I AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 16TH DAY OF APRIL 2013. ATTEST: CITY OF COLLEYVILLE 1111Am helley David Kelly City Secretary Mayor r RESOLUTION R-13-3666 A RESOLUTION ADOPTING A COMPREHENSIVE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2014-2018 FOR THE CITY OF COLLEYVILLE, TEXAS WHEREAS, planning for capital expenditures is an essential function of local government; and WHEREAS, a multi-year capital improvement program is an important communication tool for residents and businesses; and WHEREAS, a multi-year capital improvement program is a valuable tool in addressing infrastructure renewal and replacement needs and an essential part of the City's financial planning. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Fiscal Year 2014-2018 Capital Improvement Program attached as Exhibit "A", is hereby adopted. Sec. 2. THAT the Capital Improvement Program will be reviewed and updated on an annual basis, or as otherwise necessary. Sec. 3. THAT changes to the Capital Improvement Program will require approval of the City Council. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF I AYES, f, NAYS, AND O ABSTENTIONS ON THIS THE 17TH DAY OF SEPTEMBER 2013. ATTEST: COLLEYVILLE CITY COUNCIL efo , Amy elley, TRMC David Kelly City Secretary Mayor City of Colleyville Capital Improvement Program FY 2014 to FY 2018 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Project Title Project Category 1 ST14-001 Reconstruct Kingston Estates Streets - Reconstruction 1,879,814$ -$ -$ -$ -$ 2 ST14-002 Rehabilitate Lavaca Trail - 2014 County Project Streets - Rehabilitation 151,000$ -$ -$ -$ -$ 3 ST14-003 Rehabilitate Streets in Jewel Estates Subdivision Streets - Rehabilitation 575,806$ -$ -$ -$ -$ 4 ST14-004 Construct Jackson Cheek-Sparger Roundabout Streets - Intersection Improvements 2,153,433$ -$ -$ -$ -$ 5 ST14-005 Design of Frontier Court Reconstruction Streets - Reconstruction 130,000$ -$ -$ -$ -$ 6 ST14-006 Reconstruct Pleasant Run: Veranda to Bogart Streets - Reconstruction 1,054,865$ -$ -$ -$ -$ 7 ST14-007 Construction SH26 Phase I Enhancements Streets - Reconstruction 333,250$ -$ -$ -$ -$ 8 ST14-008 Construct SH26, Phase II Streets - Reconstruction 14,000,000$ -$ -$ -$ -$ 9 ST14-009 2014 Miscellaneous Concrete Repairs Other 422,300$ -$ -$ -$ -$ 10 ST14-010 Final Design of Glade Road Streets - Reconstruction 701,000$ -$ -$ -$ -$ 11 UT14-001 Upsize Utility Lines - Western Trails Utilities - Waterline Renewals/Upsizing 886,979$ -$ -$ -$ -$ 12 RC14-001 Design of Senior Center Renovation Facility-Rehabilitation 125,000$ -$ -$ -$ -$ 13 PK14-001 Construct Cottonbelt Trail - Phase 3 Parks 230,000$ -$ -$ -$ -$ 14 FA14-001 Clean and Seal Exterior Stone City Hall/Library Facility-Rehabilitation 300,000$ -$ -$ -$ -$ 15 ST14-011 Pavement Markings Streets - Rehabilitation 100,000$ -$ -$ -$ -$ 16 PK14-002 Improvements @ Trailhead Parks 100,000$ -$ -$ -$ -$ 17 ST14-012 Glade Road ROW Acquisition Streets - Reconstruction 3,000,000$ -$ -$ -$ -$ 18 ST14-013 Construct Roundabout at Bedford and Cheek-Sparger Streets - Intersection Improvements 800,000$ -$ -$ -$ -$ 19 PK14-003 Landscape & Amenity Upgrades Parks 175,000$ -$ -$ -$ -$ 27,118,446$ -$ -$ -$ -$ 1 UT15-001 Upsize Utility Lines - Reagan Estates Utilities - Waterline Renewals/Upsizing -$ 650,209$ -$ -$ -$ 2 OT15-001 Install Quiet Zones at Three RR Crossings Other -$ 1,600,921$ -$ -$ -$ 3 OT15-002 Reconstruct Whites Chapel Road Bridge Other -$ 150,000$ -$ -$ -$ 4 ST15-001 2015 Miscellaneous Concrete Repairs Other -$ 422,300$ -$ -$ -$ 5 ST16-002 Reconstruct Streets in Western Trails Streets - Reconstruction -$ 1,377,058$ -$ -$ -$ 6 ST15-003 Rehabilitate Jackson Road - 2015 County Project Streets - Rehabilitation -$ 151,000$ -$ -$ -$ 7 ST15-004 Design Pleasant Run: Shelton to Tinker Streets - Reconstruction -$ 91,000$ -$ -$ -$ 8 OT15-003 Reconstruct Bedford Road Retaining Wall Other -$ 300,050$ -$ -$ -$ 9 ST15-005 Pavement Markings Streets - Rehabilitation -$ 100,000$ -$ -$ -$ 10 PK15-001 Construct New Trail Parks -$ 150,000$ -$ -$ -$ 11 ST15-006 Construct Glade Road Streets - Reconstruction -$ 3,507,875$ -$ -$ -$ 12 PK15-002 Construct Cottonbelt Trail Spur Parks -$ 165,000$ -$ -$ -$ 8,665,413$ -$ -$ -$ 1 ST16-001 Reconstruct Pleasant Run: Shelton to Tinker Streets - Reconstruction -$ -$ 856,167$ -$ -$ 2 ST16-002 Rehabilitate Streets in Western Trails Subdivision Streets - Rehabilitation -$ -$ 737,770$ -$ -$ 3 ST16-003 Design Pleasant Run: Tinker to John McCain Streets - Rehabilitation -$ -$ 201,000$ -$ -$ 4 ST16-004 2016 Miscellaneous Concrete Repair Other -$ -$ 422,300$ -$ -$ 5 ST16-005 Rehabilitate Bandit Trail - 2016 County Project Streets - Rehabilitation -$ -$ 151,000$ -$ -$ 6 UT16-001 Upsize Utility Lines, Sunrise Terrace/Brighton Oaks Utilities - Waterline Renewals/Upsizing -$ -$ 1,833,320$ -$ -$ 7 ST16-006 Design Pleasant Run: John McCain to North City Limits Streets - Reconstruction -$ -$ 131,000$ -$ -$ 8 PK16-001 Construct New Trail Parks -$ -$ 150,000$ -$ -$ 9 ST16-007 Pavement Markings Streets - Rehabilitation -$ -$ 100,000$ -$ -$ 10 ST16-008 Construct Glade Road Streets - Reconstruction -$ -$ 2,479,250$ -$ -$ 7,061,807$ 1 UT17-001 Upsize Utility Lines - Woodbriar/Quailcrest Estates Utilities - Waterline Renewals/Upsizing -$ -$ -$ 1,697,035$ -$ 2 ST17-001 2017 Miscellaneous Concrete Repair Other -$ -$ -$ 414,050$ -$ 3 ST17-002 Rehabilitate Street TBD - 2017 County Project Streets - Reconstruction -$ -$ -$ 151,000$ -$ 4 ST17-003 Rehabilitate Streets Pecan Park and Sand Oaks Streets - Rehabilitation -$ -$ -$ 1,516,064$ -$ 5 ST17-004 Construct Glade Road Streets - Reconstruction -$ -$ -$ 1,503,375$ -$ 6 ST17-005 Design Reconstruction of Roberts Road Streets - Reconstruction -$ -$ -$ 100,000$ -$ 7 PK17-001 Construct New Trail Parks -$ -$ -$ 150,000$ -$ 5,531,524$ -$ 1 ST18-001 Rehabilitate Streets in Woodbriar, Quail Crest Estates Streets - Rehabilitation -$ -$ -$ -$ 1,443,269$ 2 ST18-002 2018 Miscellaneous Concrete Repair Other -$ -$ -$ -$ 264,050$ 3 ST18-003 Rehabilitate Streets TBD - 2018 County Road Project Streets - Reconstruction -$ -$ -$ -$ 151,000$ 4 ST18-005 Reconstruct Pleasant Run: Tinker to John McCain Streets - Reconstruction -$ -$ -$ -$ 2,099,959$ 5 PK18-001 Construct Pleasant Run Trail Parks -$ -$ -$ -$ 300,000$ 6 ST18-006 Construct Glade Road Streets - Reconstruction -$ -$ -$ -$ 1,002,250$ 5,260,528$ Five Year Total:27,118,446$ 8,665,413$ 7,061,807$ 5,531,524$ 5,260,528$ 53,637,719$ CITY FUNDING Capital Project Transfer for Street Rehab (PROJECTED AVAILABLE: $1,667,000)1,652,656$ -$ -$ -$ -$ 1,652,656$ CEDC (Parks, Trails & Libraries)904,000$ 315,000$ 150,000$ 150,000$ 300,000$ 1,819,000$ COG/TxDOT/County 175,000$ -$ -$ -$ -$ 175,000$ County Bond Program 535,415$ -$ -$ -$ -$ 535,415$ Crime Tax -$ -$ -$ -$ -$ -$ Drainage Fund 200,000$ -$ -$ -$ -$ 200,000$ Perimeter Street Fees 676,587$ -$ 236,546$ 9,394$ -$ 922,527$ General Fund (PROJECTED AVAILABLE: $2.4M/YEAR = $12M)2,262,959$ 2,491,408$ 2,362,691$ 2,171,720$ 2,758,278$ 12,047,056$ Grants/Other -$ -$ -$ -$ -$ -$ NCTCOG 349,320$ -$ -$ -$ -$ 349,320$ Parkland Dedication Fund and Voluntary Park Fund 230,000$ -$ -$ -$ -$ 230,000$ Roadway Impact - West District -$ -$ -$ -$ -$ -$ Roadway Impact - East District 222,964$ -$ -$ -$ -$ 222,964$ Tomorrow Fund -$ -$ -$ -$ -$ -$ Utility Fund 962,131$ 597,593$ 1,833,320$ 1,697,035$ -$ 5,090,079$ Wastewater Impact Fees -$ -$ -$ -$ -$ -$ Water Impact Fees 62,458$ 52,616$ -$ -$ -$ 115,074$ End of Year Transfer to GF 958,250$ 100,000$ -$ -$ 1,200,000$ 2,258,250$ 9,191,740$ 3,556,617$ 4,582,557$ 4,028,149$ 4,258,278$ 25,617,341$ NON-CITY FUNDING FWHA/TxDOT/Other 14,800,000$ 1,280,737$ -$ -$ -$ 16,080,737$ Other: FWTA -$ 320,184$ -$ -$ -$ 320,184$ TIF 3,126,707$ 3,507,875$ 2,479,250$ 1,503,375$ 1,002,250$ 11,619,457$ 17,926,707$ 5,108,796$ 2,479,250$ 1,503,375$ 1,002,250$ 28,020,378$ TOTAL FUNDING 27,118,447$ 8,665,413$ 7,061,807$ 5,531,524$ 5,260,528$ 53,637,719$ Project Costs Proposed Funding EXHIBIT "A" City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 03/03/2015 Number Resolution R-15-3853 Type Resolution Department Engineering Title Approval of an Interlocal Agreement withthe City of North Richland Hills for cooperative purchasing of goods andservices, and authorize the city manager to execute the agreement Strategy Map Connection B3- Utilize partnerships to implement cost-effective service solutions Explanation Reading and Public Hearing In the State of Texas, an interlocal agreement establishes a cooperative purchasing program, allowing for multiple cities to purchase goods and services under a competitively bid contract pursuant to the Texas Local Government Code, Subchapter F, Chapter 271. The cities of Colleyville, North Richland Hills, and Fort Worth, entered into an Interlocal Governmental Contract for Purchasing, (attached) on August 21, 1998. The contract has continued to automatically renew, as none of the parties have filed a written notice to withdraw. In preparing for the micro-resurfacing contract, City staff determined utilization of the North Richland Hills contract would provide significant savings. Staff reviewed the interlocal contract and noted the contract is between the three cities, however, the contract was written as being between the City of Fort Worth and the City of Colleyville. Staff contacted the City of North Richland Hills, who verified the contract is between the three cities, however, their contract was also written as being between the City of Fort Worth and the City of North Richland Hills. Both cities agreed a new interlocal agreement between the cities of Colleyville and North Richland Hills would eliminate future confusion and be of financial benefit. The attached proposed Interlocal Agreement will allow the cities of Colleyville and North Richland Hills to purchase goods and services at a reduced cost because of the higher volume of quantities purchased. This agreement is not specific to any one type of good or service and may be used for any goods or services purchased by the cities. The agreement is for a period of 12 months and automatically renews every 12 months unless terminated by either party. The City of North Richland Hills has placed this item on the March 2, 2015 City Council agenda under consent with staff recommending approval. City of Colleyville Page 2 Financial Impact There will be a cost savings realized for all purchases under the Interlocal Agreement due to purchasing in larger quantities. Recommendation Approve Attachments 1.1998 Interlocal Governmental Contract for Purchasing 2.Proposed Interlocal Agreement between City of Colleyville and City of North Richland Hills City Council Agenda Briefing 4c CITY SECRETARY CONTRACT NUMBER INTERLOCAL GOVERNMENTAL CONTRACT FOR PURCHASING CITY OF FORT WORTH AND TY OF COLLEYVILLE This contract is made and entered into this day of , 1998 by and between the pity of Colleyvill~ Texas, a governmental agency, (hereinafter referred to as _Coiieyviiie ~, acting by and through its duly authorized Mayor Richard Newton ,and the City of Fort Worth, (hereinafter referred to as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager. WHEREAS, Collevville and Fort Worth (hereinafter collectively referred to as the parities" or either "party") are political subdivisions of the State of Texas authorized to contract with each other relative to governmental functions and services by the Interlocal Cooperating Act, Texas Government Code, Chapter 791; and WHEREAS, the parties .believe that cooperating in the purchasing of various goods, materials, equipment and supplies which both parties use in carrying out their governmental functions and services will enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than by making such purchases individually, and both desire to increase efficiency and effectiveness of such purchasing by acting joint in competitively procuring selected goods, materials, equipment and supplies. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. AGREEMENT Tf~is Contract shall be for a term of one (1) year beginning on June 26 , 1998, and ending on Sept . 30 , 1999. This Contract shall automatically renew for one (1) year terms thereafter unless one party gives written notice to the other party of its desire not to renew. The written notice required shall be at least sixty (60) days prior to the expiration of an existing one year term. 2. SCOPE AND IMPLEMENTATION It is the intent of the parties that the joint or cooperative purchasing through each other's contracts will be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of the parties that the two may take part in joint purchase for any goods and services they may need to carry out their governmental functions, and that either one will use reasonable efforts to allow the other to make purchases under its contracts. In each instance, however, there shall be a "purchasing agreement" or purchase order" issued by the entity desiring to make the purchase, and agreed to or countersigned by the entity having the contract with the supplier of goods or services, or which is the lead entity in that contract,which purchasing agreement or purchase order shall specify the supply contract in question and set out anyandalltermsandconditionsappropriatetosuchjointpurchase. The purchasing agreement or purchaseordershallbeacknowledgedbythesupplierandshallbeconsideredasbeingissuedunderthisagreementandshallbesubjecttoallofthetermsandconditionsofthisagreementwithoutthenecessityofthosebeingsetoutorspecificallyreferredtoinsuchpurchasingagreementorpurchaseorder. PAGE #1 3. COMPENSATION The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to be agreed upon in connection with each such solicitation. 4. COMPLIANCE WITH LAWS The parties hereby agree to abide by and obey all applicable local, state and federal laws and requirements, which apply to their respective procurement policies. It is specifically understood and agreed that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with all legal requirements for competitive bidding which are applicable to both parties. 5. NOTICES Any notices or other communication required or allowed to be given by one party to the other pursuant to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed to the addresses shown below: To City of Fort Worth: Purchasing Manager City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 To 6. GOVERNING LAW AND VENUE This contract shall be governed by and interpreted on accordance with the laws of the State of Texas. This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas. In the event that any portion of this contract shall be found to be contrary to law, ~ it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 7. MISCELLANEOUS PROVISIONS By execution of this contract, each party represents to the other that: a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; b. The undersigned officer or agent of the party has been properly authorized by that part's governing body to execute this contract and that any necessary resolutions extending such authority have been duly passed and are now in effect; PAGE #2 c. All payments required or permitted to be made by a party will be made from current revenues available to the paying party; and d. All payments provided at be hereunder by one party to the other shall be such amounts as to fairly compensate the other party for the services or functions performed hereunder. 8. CONSTRUCTION OF CONTRACT This contract represents the full, final and complete agreement of the parties related to its subject matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed by both parties after the date of this contract. No representations, inducements, promises, or agreements, oral or othewise, not embodied or incorporated herein shall be of any force or effect. In case if any apparent ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective purchases of goods, materials, equipment and supplies by the parties I WITNE S WHEREOF, the Parties hereto have executed this contract on this date, day of , 1998. By: NAME Richard Newton TITLE Mayor A EST: By: NAM Jean Harris TITL Citv Secretary APPROVED AS TO FORM AND LE BY: NAMEI Rdss F6ster TITLE City Attorney By: the o~~ City Manager EST: By: NA E City Secretary APPROVED AS TO FORM AND LEGALITY By: NAME S 7'~i ~ Ast. Ci Attorney Contract Authorization V ~ ~~ _ Date PAGE #3 City of Fort Worth, Texas 1-~Ayar And aunc~l ammun~cAt~anC ~. Date 8/18/98 Reference Number P-8675 Log Name 98-0274 Page 1 of 1 Subject AUTHORIZE AN INTERLOCAL AGREEMENT FOR THE PURCHASE OF GOODS AND SERVICES BETWEEN -THE CITIES OF FORT WORTH, COLLEYVILtE, AND NORTH RICHLAND HILLS RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an interlocal agreement for. the purchase of goods and services between the cities of Fort Worth, Colleyville and North Richland Hills. DISCUSSION: PURPOSE -This authorization would allow the cities of Fort Worth, Colleyville, and North Richland Hills to take advantage of favorable pricing obtained through the competitive bidding process. BID DISCUSSION -The Texas Governmental Code Chapter 271 authorizes political subdivisions to contract with each other relative to governmental functions and services such as purchasing. The City's Law Department has deemed interlocal agreements for cooperative purchasing acceptable. The cities of Fort Worth, Colleyville, and North Richland Hills will be purchasing goods and/or services through this interlocal agreement for no specific time period, according to City ordinance, state law, and administrative regulation. This agreement will remain in effect until one of the three cities submits a written request to cease the interlocal agreement. Goods or services the City. of Fort Worth and the cities of Colleyville and North Richland Hills wish to purchase through the interlocal agreement will be done according to state law, City ordinances and administrative regulation. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that this M&C will have no material effect on City funds. CB:j BQN/98-0274 /KDK Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by:to) Charles Boswell 8511 Originating Department Head: Jim Keyes 8517 from) Additional Information Contact: Pat Difyee/Acting Purchasing Mgt. 8537 INTERLOCAL AGREEMENT This Interlocal Agreement (“the Agreement”) is made and entered into by and between the CITY OF COLLEYVILLE, TEXAS, a municipal corporation (“COLLEYVILLE”) and CITY OF NORTH RICHLAND HILLS (“NORTH RICHLAND HILLS”), each organized and existing under the laws of the State of Texas, and acting by, through and under the authority of their respective governing bodies and officials in accordance with the “Interlocal Cooperation Act,” Chapter 791 of the Texas Government Code (the “Act”). WHEREAS, COLLEYVILLE and NORTH RICHLAND HILLS are both governmental entities engaged in the purchase of goods and services, which is a recognized governmental function; and WHEREAS, COLLEYVILLE and NORTH RICHLAND HILLS wish to enter into this Agreement to set forth the terms and conditions upon which they may purchase various goods and services commonly utilized by each entity; and WHEREAS, participation in this Agreement will be highly beneficial to the taxpayers of COLLEYVILLE and NORTH RICHLAND HILLS through the anticipated savings to be realized and is of mutual concern to the parties; and WHEREAS, COLLEYVILLE and NORTH RICHLAND HILLS have current funds available to satisfy any fees owed pursuant to this Agreement. NOW THEREFORE, COLLEYVILLE and NORTH RICHLAND HILLS , for and in consideration of the premises and the mutual covenants set forth in this Agreement, and pursuant to the authority granted by the governing bodies of each of the parties hereto, do hereby agree as follows: 1. COLLEYVILLE and NORTH RICHLAND HILLS may cooperate in the purchase of various goods and services commonly utilized by the parties, where available and applicable, and may purchase goods and services from vendors under present and future contracts; 2. COLLEYVILLE and NORTH RICHLAND HILLS shall each be individually responsible for payments directly to the vendor and for the vendor's compliance with all conditions of delivery and quality of the purchased items under such contracts. COLLEYVILLE and NORTH RICHLAND HILLS shall each make their respective payments from current revenues available to the paying party; 3. The City Manager of COLLEYVILLE and the City Manager of NORTH RICHLAND HILLS are designated to act on all matters related to this Agreement; 4. The Agreement shall be in full force and effect for a period of 12 months and then continue to automatically renew for additional 12 month periods unless it is terminated by either party as provided below. 5. Notwithstanding anything herein to the contrary, participation in this Agreement may be terminated by either party upon thirty (30) days written notice to the other party; 6. The undersigned officer and/or agents of the party(ies) hereto are duly authorized officials and possess the requisite authority to execute this Agreement on behalf of the parties; Interlocal Agreement – Page 1 7. This Agreement may be executed separately by the parties, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective upon execution and dating by each party. This Agreement shall be effective from the last date signed and marked on this Agreement by a participating party. APPROVED BY THE CITY OF COLLEYVILLE, TEXAS: BY: _________________________________________ DATE: _____________________ Jennifer Fadden, CITY MANAGER ATTEST: __________________________________________ Amy Shelley, CITY SECRETARY APPROVED AS TO FORM: __________________________________________ Matthew Boyle, CITY ATTORNEY APPROVED BY THE CITY OF NORTH RICHLAND HILLS, TEXAS: BY: _________________________________________ DATE: _____________________ Mark Hindman, CITY MANAGER ATTEST: __________________________________________ Alicia Richardson, CITY SECRETARY APPROVED AS TO FORM: __________________________________________ George Staples, CITY ATTORNEY Interlocal Agreement – Page 2 City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5a Agenda Date 03/03/2015 Number Ordinance O-15-1949 Type Ordinance Department Community Development Title Consideration for a Special Use Permit for a telecommunications tower on Lot 5R-1, Block 1, of the Andy Felps Addition, located at 4003 Colleyville Boulevard, Case ZC14- 027 Strategy Map Connection There is no strategy map connection for this item. Explanation Second Reading and Public Hearing The applicant requested a continuance to the March 17, 2015 City Council meeting in order to address comments and input received from City Council. There were two speakers who spoke in opposition of this item and one speaker who spoke in support of this item at the February 17, 2015 City Council meeting. All speaker cards are attached. First Reading and Public Hearing The applicant, Verizon Wireless, has submitted a request for a Special Use Permit (SUP) to allow a telecommunications tower at 4003 Colleyville Boulevard. The subject property is zoned CC-3-Highway Commercial district. A telecommunications tower is allowed in the CC-3-Highway Commercial zoning district with the approval of an SUP. The Planning and Zoning Commission recommended the proposed tower be designed with stealth objectives. A stealth tower is designed to conceal the appearance of antenna on the tower and typically is a less obtrusive structure. The applicant has not submitted revised drawings to date, but has informed staff they are reviewing various design options and intend to request input from City Council before submitting exhibits for review. Existing Conditions. The subject property is platted and is currently developed with a 2,368 square foot commercial building on 0.43 acres, constructed in 1986. The building is currently occupied by “Michael’s Keys”. Per the attached exhibits, the proposed tower would be located on the southeast corner of the subject property within a 20 foot x 35 foot lease area. The proposed lease area does not front on SH26/Colleyville Boulevard. Applicant’s Request. The applicant is requesting a new tower due to there being no other towers available within a one mile radius to meet the coverage needs of this City of Colleyville Page 2 area. They state that there is a significant gap in reliable coverage in this area now, and that optimal coverage will be provided by a tower at this site. They also state that the proposed site will provide optimal coverage for the residential and commercial areas within one mile around the proposed site and will serve both coverage and capacity needs by filling existing significant gaps in the ability of remote users of Verizon Wireless' wireless network to access the national telephone network. These statements are included in the attached Statement of Planning Objectives and Affidavit Exhibits in the attachments. It is also stated in the Affidavit Exhibits the site will be secured with a six foot chain link fence, however, per the Land Development Code, staff is requiring an eight (8) foot masonry wall. Legal Review. Because telecommunication tower service is regulated by the FCC, federal regulations are triggered when a municipality receives an application for a telecommunication tower. As such, federal regulations involving the placement of the telecommunication tower and the amount of time the City has to approve the application must be considered. The City Council does, however, have the authority to regulate a telecommunication tower’s construction. If the City Council has questions concerning the legal matters of this item, they may adjourn to executive session in order to conduct private consultation with the City Attorney pursuant to Section 551.071 of the Government Code. Tower Details. Per the attached exhibits provided by the applicant, the tower will be of monopole design and constructed to a height of 100 feet (108 feet including the lightning rod). The proposed tower will be available for use by up to two wireless communications providers, subject only to the negotiation of a mutually acceptable site leases with the providers. Ground equipment will be housed in outdoor equipment cabinets and will be screened with an eight (8) foot high masonry wall, a provision which is included in the draft ordinance. The tower and equipment will be accessible via the main paved drive that services the back of the building and will be serviced by a vehicle that will park outside the gate of the equipment area. Land Development Code Requirements. Regulations for telecommunication towers are contained in Chapter 3, Section 3.24, Paragraph C.3 of the Land Development Code which states: 3. Telecommunication Towers – Construction shall be of monopole design only; and a. the distance between the base of the tower and any Agricultural (Ag) or residential district shall be not less than two (2) times the height of the tower; and b. the site plan shall meet all other commercial development requirements of the City such as site plan review, landscaping, setbacks; and c. a minimum of one paved parking space shall be provided at the site of the structure. City Council Agenda Briefing 5a City of Colleyville Page 3 The proposed height of the tower will be 100 feet. According to the distance requirements of the Land Development Code, the tower would have to be 200 feet from a residential or agricultural zoning district. The nearest residential zoning district is 215 feet from the proposed tower and the nearest residential dwelling is approximately 180 feet from the tower. The only existing structure within the fall zone of the proposed tower is the main building on the subject property. One new parking stall is provided in the 15 foot wide Access and Utility Easement to the lease area. No parking will be taken from the existing site. Height. Telecommunications towers are exempt from the City’s height restrictions. Per the Federal Aviation Administration lighting requirements, the proposed telecommunications tower will not require safety lighting. Federal Aviation Administration guidelines state that towers under 200 feet in height do not have to meet obstruction lighting requirements, unless located within a designated aviation glide slope area, which is not applicable to the subject property. Site Code Compliance. Staff recommends that any existing code compliance items on the subject property that are not considered legal non-conforming be brought into compliance as a condition of approval of this item. This provision is contained in the proposed ordinance. The site has been inspected by the Code Enforcement Officer and the following items were noted: 1) Screening required for waste, garbage, compacting and recycling containers; 2) Illegally parked vehicles - a vehicle is parked in the SH26 right of way, and vehicles are parked off the subject property on a non-paved surface Surrounding Properties. The surrounding properties are zoned and developed as follows: The property to the north is zoned PUD-C-Planned Unit Development Commercial zoning district and is vacant. The properties to the east are zoned CC-3- Highway Commercial zoning district, and PUD-C-Planned Unit Development Commercial zoning district, and contain a single family home, and are vacant. Properties to the south are zoned CC-3-Highway Commercial zoning district and are developed as retail. Properties to the west are located in the City of Hurst and developed as retail. Public Notification. Staff notified nine property owners within 200 feet of the subject property and homeowner’s associations within 500 feet of the subject property regarding this request. Notice was sent to the Grapevine-Colleyville Independent School District as required by state law. Notice was published in the Fort Worth Star- Telegram as required by state law and the Land Development Code. One letter and speaker card in opposition (attached) have been received to date. One speaker card in support (attached) has been received to date. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of this request at the January 12, 2015 meeting City Council Agenda Briefing 5a City of Colleyville Page 4 by a vote of 5-0, subject to the following condition: "the tower shall be designed with stealth objectives, including hiding/concealing of the radio equipment from the public." Supermajority Vote Requirement. State laws and the Land Development Code both state that if written objections are received from 20 percent of the area of the adjacent property owners extending 200 feet from the subject property, then a three-fourths (3/4) vote (supermajority is 6 out of 7) is required by City Council for approval of this special use permit. Based on the opposition letter received and the attached opposition map, 57 percent of the properties within the 200 foot buffer are opposed to the request. Therefore, a supermajority vote is required in order to approve this request. Summary. The proposed tower meets the minimum requirements for telecommunications towers in the Land Development Code. Financial Impact There is no financial impact to the City. Recommendation Approval with the following conditions: 1. GENERAL a. This Special Use Permit shall only apply to the use of a telecommunications tower as described in Exhibit “B” and depicted on Exhibit “C” and “D”. b. The tower shall be of a monopole design and shall not exceed a height of 108 feet from the ground to the highest point of the structure as depicted in Exhibit “D”. c. The tower and all related ground appurtenances shall be located within a lease area not to exceed 700 square feet. Said lease area shall be located on the subject property per Exhibit “C” d. A minimum eight (8) foot tall decorative masonry wall shall be constructed around the entire perimeter of the tower lease area prior to the final inspection of the tower structure. e. At the time of building permit application for said tower, all non-compliant City code issues identified on the site that are not considered legal non-conforming as determined by the city manager or his/her designee, shall be brought into compliance prior to the final inspection for the tower. f. The telecommunications tower and related construction authorized by this ordinance shall meet all requirements of the Land Development Code and the Code of Ordinances, except where amended herein. City Council Agenda Briefing 5a City of Colleyville Page 5 Attachments 1.Location and Zoning Map 2.Aerial 3.Future Land Use Map 4.Buffer Map 5.Notification List 6.Opposition Map 7.Letters and Speaker Cards of Opposition 8.Speaker Cards of Support 9.Statement of Planning Objectives 10.Affidavit Exhibits 11.Site Plan and Tower Elevations 12.Ordinance O-15-1949 City Council Agenda Briefing 5a Lo c a t i o n a n d Z o n i n g M a p - Ae r i a l - S A N B A R L N FELPSCTW GREENBRIAR LN CHEEK SPARGER RD COLL E Y V I L L E B L V D COLL E Y V I L L E B L V D ACUFF LN0 0 0 0 0 4007 125 3901 0 0 3901 0 0 0 105 0 3907 128 4201 301 0 4207 0 123 0 0 112 100 0 129 0 0 0 133 119 116 00 0 0 0 0 0 120108 4205 0 0 121 0 0 0 0 0 00 0 0 00 0 0 0 0 0 0 124 0 300 00 123 0 0 3809 0 0 0 0 0 104 0 0 0 128 4105 0 0 0 100 4121 104 3900 127 107 124 4125 132 133 0 120 106 127 128 0 200 125 134 4209 3811 111 3919 4001 0 110114118 4003 4104 0 202206210214 211 3912 10811511938013725 4117 203207 121 0 0 3720 0 4100 0 116 0 200 0 112 0 0 204 4012 4008 4004 4000 3914 3910 0 3906 0 0 0 0 00 0 37213726 4211 0 0 / Subject Property Legend Converted_Graphics Single Family Multi-Family Office Retail Institutional Industrial Roadway Utilities Parks Private Open Space Water Future Land Use Map - S A N B A R L N CHEEK SPARGER RD COLL E Y V I L L E B L V D COLL E Y V I L L E B L V D City of Hurst Subject Property 0 0 0 0 0 4007 3901 0 3901 0 105 0 0 0 3907 0 125 0 0 0 112 0 0 0 119 00 0 0 0 0 108 00 0 0 0 0 0 00 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 00 0 104 0 0 0 0 0 100 116 0 200 4121 3900 0 3919 4001 0 3811 4003 0 121 0 4125 300 104 4105 107 0 100110 0 0 114 0 118 4201 202206210214 0 4003 Colleyville Blvd Case ZC14-027/ Legend Properties within 200 Feet Subject Property Parcels City Limit Buffer Map - Owner Name Owner Address Owner City Owner State Owner Zip Situs Address 3919 Colleyville Blvd Ltd PO Box 802736 Dallas Texas 75380 003919 Colleyville Blvd Velasquez, Florentino & Daisy 1830 Silverside Dr Grapevine Texas 76051 004001 Colleyville Blvd Hayworth, Ward 2757 Mesquite Ln Grapevine Texas 76051 004007 Colleyville Blvd Lemmon, William M Etux Carol A 133 E Rio Rdg Azle Texas 76020 004003 Colleyville Blvd Hibernia National Bank 275 Broadhollow Rd Melville New York 11747 003907 Colleyville Blvd Dennie, Paul D Etux Peggy M 200 Cheek Sparger Rd Colleyville Texas 76034 000200 Cheek Sparger Rd City of Hurst, Planning and Zoning 1505 Precinct Line Road Hurst Texas 76054 Courtesy Notice Grapevine-Colleyville ISD 3051 Ira E. Woods Avenue Grapevine Texas 76051 Courtesy Notice Hurst Euless Bedford ISD 1501 Central Drive Bedford Texas 76022 Courtesy Notice Verizon Wireless 7 Village Circle, Suite 400 Westlake Texas 76262 Applicant Public hearing notices were mailed Tues. Dec 23, 2014 by Taci Wrisley Notification List Total Land Area in Buffer (Includes R.O.W): 152591.2863 Sq Ft / 3.5 Total Acres Total Land Area Opposed (within 200 ft Notice Area): 87418.1666 Sq. Ft/ 2.0 Total AcresPercent of Land Opposed (within the 200 ft. Notice Area): 57.28% 4003 Colleyville BlvdPlanned Development Zoning Change Updated 1/14/15 Legend 200 ft Buffer Properties within the 200ft Buffer Parcels ²0 125 250 375 50062.5 Feet Colley v i l l e B l v d Cheek Sparger Ac u f f An t w e r p 4007 125 3907 128112 129 116 120108 124104 133 128 4105 100 107 120 200 4121 3919 4001 132 4003 4201 4117 121 4125 4104 Opposition Map 1 Adam Marsh From: Sent:Monday, January 12, 2015 6:29 PM To:Taci Wrisley Subject:Fw: Property owner opposition to telecommunications tower at 4003 Colleyville Blvd.  Taci,  If possible, please ensure my comments below are considered.  Thank you!  Ward Hayworth  From: Sent: Monday, January 12, 2015 6:21 PM To: jim.gotcher@verizon.net..; jeff.beyerly@tx.rr.com; dwheelwright@me.com; phelps-david@swbell.net; careltornes@gmail.com; dondavis@yourcorvette.com; knox.ldk@gmail.com Cc: Jeff Brand; Marty Wieder Subject: Property owner opposition to telecommunications tower at 4003 Colleyville Blvd. Dear Planning and Zoning Commission, I am the owner of four acres +/‐ that surrounds the subject property on two sides. I have been working with a  developer, Brand Capital Partners, and Marty Weider to find the highest and best use for this property.  Placement of a 108' tower at the proposed location would negatively impact the developability of this large  tract of land on Colleyville Boulevard.  Furthermore, the current parking situation on the subject property does not accommodate the business'  current parking requirements. Their employees park on my property and they leave a large box truck parked  on my property. The space consumed by this tower will make their parking situation even worse and they will  be less likely to operate their business within the confines of their lot.  Please record my objection to the tower's placement and note that I authorize Jeff Brand of Brand Capital  Partners to speak on my behalf.  Sincerely, Ward Hayworth (817) 917‐5043 Letters and Speaker Cards of Opposition Le t t e r s an d Sp e a k e r Ca r d s of Op p o s i t i o n Le t t e r s an d Sp e a k e r Ca r d s of Op p o s i t i o n Letters and Speaker Cards of Opposition Sp e a k e r Ca r d s of Su p p o r t Speaker Cards of Support SUP for Telecommunication Tower at 4003 Colleyyille Blvd. Statement of Planning Objectives Verizon Wireless requests a Specific Use Permit for a telecommunication tower at 4003 Colleyville Blvd, Colleyville Texas, 76034. The property is zoned CC-3, highway commercial and it is fully developed and currently in use by Michaels Keys. It is surrounded by property zoned CC-3 to the west which is currently occupied by a fast food restaurant, and by vacant property zoned PUD-C Planned Unit Development-Commercial to the east and south. The property to the north is outside the city limit. The proposed location for the tower is at the southeastern comer of the lot. . There is heavy vegetation between the lot and adjacent properties to the south. The distance between the base of the tower and any agricultural or residential district is more than two times the height of the tower, as shown on the site plan C-1. The tower structure is 100 feet high, and the closest residential district, an R-20 district to the south, is 223 feet from the closest edge of the tower base. The tower at the Proposed Site will be available for use by up to two wireless communications providers, subject only to the negotiation of a mutually acceptable site leases with the providers. The design of the tower for the Proposed Site will be a monopole, which makes the tower (including its antennae, shelter and ground layout) the best design available to serve Verizon Wireless' customers' coverage needs. The tower will only be one-hundred and eight feet (108') tall to its highest point (the lightning rod) in a 20' x 35' lease area, and the equipment on the ground will be housed in outdoor equipment cabinets will be screened with an eight-foot-high masonry wall. The tower and equipment will be serviced by a vehicle that will park outside the gate of the equipment area. As indicated by Mr. Siddiqui's affidavit, attached, there are no other towers available within a. one mile radius to meet the coverage needs of this area. The coverage maps attached to his affidavit indicate the significant gap in reliable coverage in this area now, and the optimal coverage that will be provided by a tower at this site. The proposed site will provide optimal coverage for the residential and commercial areas within 1 mile around the Proposed Site and will serve both coverage and capacity needs by filling existing significant gaps in the ability of remote users of Verizon Wireless' wireless network to access the national telephone network As indicated in Mr. Pyles' affidavit, this site was the only site available because the other candidates were either not interested, or their property did not meet the zoning setback requirements, or the sites were rejected by RF due to coverage issues. This shows that the proposed site and type of tower are the least intrusive means to provide the needed coverage. Statement of Planning Objectives Development Schedule The development schedule cannot be provided with any certainty at this time. The start and completion dates will be determined once the site is released to construction. Once a site is awarded then we can provide the City with an estimated start date and completion date. The engineer for the project estimates that construction will take approximately 6-8 weeks from start to finish. Economic Development Information The proposed cell tower will not add any square feet of building area. There will be no associated sales per year at this site. Traffic Impact Analysis The proposed cell tower will not generate any vehicle trips per day. Statement of Planning Objectives SARAF:FIDAVIT STATE OF TEXAS § § COUNTY OF TARRA.NT § Greenbriar SAR Affidavit BEFORE ME, the 11ndersigncd authority, this day person al ly appeared Stephen P yles, who being by me first duly sworn, on oath says as follows: 1. "My irnme is Stephen Pyles. lam over the age of 18 and have never been convicted of a felony or crime involving moral turpitude. I am the Site Acquisition Representative for Verizon Wireless responsible for the Search Ring encompassing the site located al 4003 Colleyville Blvd, Colleyville Texas, 76034. I have worked as an independent contractor for Ve ri1.o n Wireless, or its predecessor, as a Site Acquisition R epresentative since 2013 . l have personal know ledge or the facts and statements contained herein and they arc aJJ tr ue and correct." 2. "Verizon Wireless issued a "Search Ring" for the site in December 10th 2013 (a true and correct copy of which is attached hereto as Exhibit A). The radius of the Search Ring i~· 11pproxi1m1tcly .25 miles. This Search Ring was primarily issued to address covcrc1ge problems <11 I fv .. y 26 and Cheek-Sparger Rel, in Co.lleyville, Texas." "I have been pers,Hrnlly involved in the identification of vi.able candida1·es and in lhc negotiations with potential lessors for this site. I contacted the candidates listed in Exhibit B. All were either not interested or did not meet the zoning setback requirements or were rejected by RP due to coverage issue." -l. "Due to the a lack of existing structures lo cated in the Search Ring, \leriznn Wireless has been severely limited on possible tower locations ." 5. "Verizon Wireless could not take advantage of a shared use/co-location opportunity because no other towers exist in the area that meet Verizon Wireless' coverage needs. There is an ex isting Crown Castle monopole 0 .87 miles northwest. After inspection by Verizon Wireless ' RF Specialists·, 'it has been determined that this towei· is · t'oo far outside of the Search Ri11 g Lo ;:idcqu;itely address Verizon Wireless' coverage needs." 6 . "William M Lemmon and Carol A. Lemmon are interested in leasing a portion or llll·:ir property lo cated at 4003 Colleyville Blvd. near Cheek-Sparger Rd. in Colleyville Texas , '/6034 (the "Proposed Site") for a te leconununications tower." 7. "Verizon Wireless certifies that the tower at the Proposed Site will be available fo:· 11sc by up to two wireless communications providers, subject only to the negotiation or n mutually acccptG1ble site lcasc(s) with s1 1ch proviclcr(s)." Affidavit Exhibits ( lrc cn bri :11 SAR Aflidavil X. "The design of the towe r for the Proposed Site will be a monopole, wltich makes lb e tower (i n cluding its antc11m1c, shelter and g round layout) the best design available Lo sci y,; Ver izo n Wireless' customers ' coverage ne e ds. The-tower wi ll only be one-hundred and ei g h t fe <..;t (IO S') tall to its highest point (the ligh tning rod) in a 20' x 35' lease area, and the equ ipni enl 0 11 the ground w ill be h oused in outdoor equipment cabinets will be screened w ith a si x -fool -high c bain link fence ." HJRTI IUZ, J\ ffianl sayc th not. SWORN TO AND SUBSCRIBED BEFORE ober, 20 I ~1, b y __ ~l~PJ+GtJ_4~2_ ___________ . M .); commission· expir es: f~~ 11 i.<>18 ---·· -··-(---·----------- Notary Public, in and for the State of Texas . . ALAN L KOHN My Commission Expires February 11, 2018 Affidavit Exhibits Exhibit A See attached Search Ring Greenbriar S1\R Aifala1i: Affidavit Exhibits SITE NAME-LOCATION CODE: Greenbriar Lane 287141 RF ENGINEER: Muhammad Siddiqui COUNTY/CITY: Tarra nt I Colleyville SITE COORDINATES: 32.864697 -97.16785 ISSUE: Zoning and Lack of interest from LL SUMMARY: Search ring exhausted Affidavit Exhibits Exhibit B Prospects Co ntacte d and Results Gtel:nbriar SAR AfiiJavil Affidavit Exhibits Affidavit Exhibits Affidavit Exhibits Rawland Site: Foreman Enterprise -LL backed out of possible lease . Mkeys -RF approved, construction concerned about grease trap . Colocation Sites : ATC 309318 Hurst North -Rejected by RF TXU/Oncor Brookridge and Grapevine Hwy. -Rejected by RF TXU/Oncor Chisolm Park Pool -Rejected by RF We have exhausted all areas of the search ring given. The search ring is placed in a center of a residential area. Zoning is an issue with a 2 to 1 setback on height from any residential area. Affidavit Exhibits STATE OF TEXAS § § COUNTY OF TARRANT § AFFIDAVIT Greenbriar RF Affidavit B EFORE ME, the unders igned auth ority, thi s day personally appeared Muhammad U m a r S iddi qui , who being by m e first duly sworn, o n oath says as follows: I . "My nam e is Muhammad Umar Sidd iqui. I am over the age of 18 a nd have never been co nvi cted of a fe lony or crim e involving moral turpitude. I have a MS Te lecommunications Engineering and an BS Computer Engineering degree. I h ave been working as a radio frequency s pecial ist s in ce 20 12. I have p e rson a l knowled ge of th e fac ts and statements contained herein." 2. "I am an RF Des ign Engin eer for Dallas MTA, L.P. d/b/a Verizon Wireless ("Veriz on Wire less") in the Dallas-Fort Worth Market. As a radio frequency e ng in eer, I am trained to identify gaps in coverage in wireless co mmunications systems and to assess the ability of proposed a ntenna s ites to remedy gaps in signa l coverage." 3. "Verizon Wire less is authorized by the Federal Communi cations Commi ss ion to build a wire less communica ti o ns syst e m that will provide re li able coverage w ithin th e C ity of Colleyv ill e." 4. "Verizon Wire less c urrently h as a s ign ificant gap in re liabl e co verage in the C ity o f Coll eyv ill e. A gap in coverage is ev id enced by t he in abi li ty to adequately tran smit or rece ive call s, o r by inte rrupt ed o r di sconn ected ca ll s." 5. "The signifi cant gap in re lia b le coverage that exists in the C ity of Co ll eyville prevents Veri zo n Wire less from providing seamless wireless service to current and future public and private users of it s wireless communication system in c ludin g police, fire , ambulance a nd emergency res ponse pe rsonn e l." 6. "S in ce wire less communication is used w ith increa sing freq uency to report c rimes, accidents, fir es, medi cal e mergenc ies and oth er threats to people or property, a gap in coverage represents a demonstrable thre at to public health , safety a nd we lfare." 7. "V eriz on Wireless h as conducted radio frequ e ncy s tudi es of th e area s urrounding the proposed w ire less communicati ons fac ili ty s ite located at 4003 Co ll eyville Road near Cheek-Sparger Road, Co ll eyvill e T exa s 76034 (the "Proposed Site"). Attached to this affidavit and incorporated herein by reference as Exh ibi ts A a nd B are propagati on studies depicting s imulate d rad io frequency coverage in t he area of t he Proposed S ite both before (Exhibi t A) and after (Exh ibit B) th e Proposed Site is constructe d and activated." Affidavit Exhibits G reenbriar RF Affidavit 8 . "Exllibit A is a true and accurate simulation of existing radio frequency coverage in the area of the Proposed Site and shows the location of Verizon Wireless' existing sites in and around the City of Colleyville that indicates vary in g degrees of less than optimum coverage in the general vicinity of the Proposed Site, including, without limitation, existing significant gaps in coverage. In real world terms, the colors indicate the following: Wh ite= No coverage P ink and Purple = Coverage outdoors Yellow = Coverage inside veh icles Light Greens = Coverage inside residences Darker Greens= Coverage in side commercial buildings This ev idence conclusively demonstrates Verizon Wireless' need for the Proposed S ite." 9. "Natural and man-made features such as large buildings, bills , trees, a nd ridge lin es a ll affect the way a signal travels , and can distort or obstruct rad io signals. Radio s ignals will either bounce off, bounce back or be absorbed by these obstructio ns. These constraints severe ly limit t he su itability of s ites for purposes ofremedying a gap in signal coverage." 10. "The Proposed Sit e takes into account the foregoing t opograph ic constraints and as shown in Exhibit B, following construction and activation of the Proposed Site, Verizon Wire less' coverage and capacity nee d s in the immediate area of t he Proposed Site will be substantiall y sati sfied." 11 . "We h ave performed an FCC Antenna Structure Registrat io ns Search for a o ne mile radius around the coordinates of the Proposed Site. The results of this search are attac hed and incorporated herein by reference as Exhibit C . There are thre e structures that came out of the search, one of which is terminated, the second one did not have enough headroom to support Verizon Wireless a nte nn as at the des ired height, and the third o ne was close to a mil e away and was not able to serve the target area with good coverage. This additional ev idence further demonstrate s the need for the Proposed Site." 12 . "Thi s Proposed Site will provide optimal coverage for the residen ti al a nd commercial a re as within l mile around the Proposed Site and will serve both coverage and capacity need s by filling existing significant gaps in the a bility of remote users of Verizon Wireless' wireless network to access the national telephone network." 13. "When coupled with Verizon Wire less ' existin g system, the minimum h eight to the hi ghest point of t he tower includin g t he li ghtn ing rod at the Proposed Site necessary to me et Verizon Wire less' radio frequency coverage and capacity objectives is one hundred and eight feet (I 08'). Th e Proposed Site , as designed, will substantially accom pli sh Veri zon Wireless' radio frequency goals in the area while minimi z in g any aesthetic impact to the community." Affidavit Exhibits FURTHER, Affiant sayeth not. Muhammad Umar Siddiqui Greenbriar RF Affidavit SWORN TO AND SUBSCRIBED BEFORE ME this~ day of 0 C--lo (3, ER , 2014, by Muhammad Umar Siddiqui. , '-} ~. L..,) xpires: (o ,,,,111111111l)/tt,t ry Public, in a n~ for the State of Texas .. ~''~-~£>IE J. w,.,'11,,/1/. I .._,, <"'\'Y ••••••• '7f>-Zz ~, v.•0 f>.RY P(j;.;{:' ~ ~ .-~~*;\ <9(~. ~ -. ~ ~·· ~ .::: . ·. -:::. -. . -= : : = : : : : ~~~ ~:E ~ ••• "'!f oF~~ •• • ~ ~ • I:\, " • ~ -~ • ..... "1PfR£~.·· ~ "" 1······ ~ '11,1 -s.2010 ,,,, ... 11li II; fi t 11 \ \\ ''"'. Affidavit Exhibits EXHIBIT A To Affidavit of Muhammad Umar Siddiqui See attached Before Propagation Map Greenbriar RF Affidavit Affidavit Exhibits GREENBRIAR LANE l~ Cir : RSRP (dBm) ):; -75 ...... _J )~ -85 _J )s -95 >~ ·103 Confidenbal and propnetary matenals for authonzed Verizon personnel and outside agencies only. Use. disclosure or d1stnbuoon of this matenal 1s not perm1ned to any unauthonzed persons or third parties except by wntlen agreement. Affidavit Exhibits EXHIBITB To Affidavit of Muhammad Umar Siddiqui See attached After Propagation Map Greenbriar RF Affidavit Affidavit Exhibits GREENBRIAR LANE Cir : RS RP (dBm) >= -75 ...... _J >= -85 _J >= -95 >= -103 Confidential and propne1ary matenals for authonzed Venzon personnel and outside agencies only. Use. disclosure or d1stnbu~on of this matenal 1s not permitted to any unauthonzed persons or third parties except by wntten agreement. 2 Affidavit Exhibits EXHIBITC To Affidavit of Muhammad Umar Siddiqui See attached FCC Antenna Structure Registrations Study Results Greenbriar RF Affidavit Affidavit Exhibits 'Fee =-:-:___:_-=-.::__:~~~-·.·,:·. ( ):··.-:,:·; \ ~~: . ., . .. : ' ~ . ------.. '\ I Antenna structure Registration :.S&llEgistralioo~atdi Registration Search Results llti.O l·l (dl) Spdid 5t«dl l3:.ll:i!•'J HH.8 N', lmi tim •'9 M0·9.5 W', PJfl us• 1.6 Kilometers v@ IM!9SO Terminited A0456139 NE\'/ CINGIJlAR l\'IRHESS SERVICES, UIC. 32·11·51.011 COlillVIUE, 1X JOA 091-09·17.0i'/ ll8!21U C-0rstn:d~d AOSSIOll f/e,v dnitJ ar Vlir~ess JICS, UC l/.11·19.0N H~rs~ TX ll.3 091· 10·17.SW lmm Col.stn:ded Aml841 CCAlTllC 12·51·51.411 COllFMUE, 1X l!.4 091-09·16.SW Hd'.dirsl·l (dl) 1 Affidavit Exhibits Si t e Pl a n an d To w e r El e v a t i o n s Si t e Pl a n an d To w e r El e v a t i o n s ORDINANCE O-15-1949 AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF LOT 5R-1, BLOCK 1 OF THE ANDY FELPS ADDITION LOCATED AT 4003 COLLEYVILLE BOULEVARD, BY AUTHORIZING A SPECIAL USE PERMIT FOR A TELECOMMUNICATIONS TOWER; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for rezoning under Case No. ZC14-027; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices Ordinance O-15-1949 Page 2 of 4 by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by authorizing a Special Use Permit for a telecommunications tower at Lot 5R-1, Block 1, of the Andy Felps Addition located at 4003 Colleyville Boulevard, as depicted on the attached as Exhibit “A”. Sec. 3. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT the above described tract of land shall be subject to the following conditions: 1. GENERAL a. This Special Use Permit shall only apply to the use of a telecommunications tower as described in Exhibit “B” and depicted on Exhibit “C” and “D”. b. The tower shall be of a monopole design and shall not exceed a height of 108 feet from the ground to the highest point of the structure as depicted in Exhibit “D”. c. The tower and all related ground appurtenances shall be located within a lease area not to exceed 700 square feet. Said lease area shall be located on the subject property per Exhibit “C” Ordinance O-15-1949 Page 3 of 4 d. A minimum eight (8) foot tall decorative masonry wall shall be constructed around the entire perimeter of the tower lease area prior to the final inspection of the tower structure. e. At the time of building permit application for said tower, all non-compliant City code issues identified on the site that are not considered legal non-conforming as determined the city manager or his/her designee shall be brought into compliance prior to the final inspection for the tower. f. The telecommunications tower and related construction authorized by this ordinance shall meet all requirements of the Land Development Code and the Code of Ordinances, except where amended herein. Sec. 5. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 7. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 8. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 17th day of February 2015. Ordinance O-15-1949 Page 4 of 4 The second reading and public hearing being conducted on the 3rd day of March 2015. PASSED AND APPROVED by the City Council of the City of Colleyville, Texas, on this the ________ day of _________________________ 2015. ATTEST: CITY OF COLLEYVILLE Amy Shelley, TRMC David Kelly C i t y S e c r e t a r y M a y o r APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney Exhibit “A” - Location and Zoning Map Exhibit “B” – Statement of Planning Objectives Exhibit “B” – Statement of Planning Objectives (cont.) Exhibit “C” – Site Plan Exhibit “D” – Tower Elevation SPEAKER CARD Date: � � �S Agenda Item Number: � For example: 5a (this can be found on the far /eft side of the aaenda covv) �' I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my A ' �' `,, ( Name: � /�'�J� i� � Address: �� IV support opposition I understand I am limited to speaking for rv�minutes. For agenda items not /isted on the agenda as a Public Hearing, City Counci/ cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapt�r „S51 of the Texas Local Government Code. This includes persons speaking under the Cit��en�fC�,m�n,��ts section of the agenda. Signed: If��"�-rKX.�/�- � This info�mation is a Pub/ic Record City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 03/03/2015 Number Ordinance O-15-1950 Type Ordinance Department Community Development Title Consideration of a zoning change from the AG-Agricultural zoning district to the R-20- Single Family Residential zoning district on 2.682 acres of Abstract No. 331 of the A.J. Caldwell Survey, located at 6105 Waller Lane, Case ZC14-029 Strategy Map Connection There is no strategy map connection for this item. Explanation First Reading and Public Hearing Jay Gajulapalli, the developer, has submitted a request to change the zoning on 2.682 acres, located at 6105 Waller Lane. The applicant is requesting to rezone the property from the AG-Agricultural zoning district to the R-20-Single Family Residential zoning district. The applicant is seeking a zoning change in order to create four single family residential lots. Existing Conditions. The subject property is not platted. It contains a single family home and an accessory building. Non-Discretionary Zoning Request. As the rezoning request does not involve a discretionary zoning category such as a Special Use Permit or Planned Unit Development, and is, instead, a rezoning request from one non-discretionary zoning district to another non-discretionary zoning district, no extra conditions or exactions may be added to the proposed ordinance as part of any approval by the City Council. Lot Dimensions and Setbacks. Per Section 3.24 G, Schedule of District Regulations in the Land Development Code, the R-20 zoning regulations require a minimum lot size of 20,000 square feet with a minimum lot width of 100 feet and lot depth of 125 feet. The following additional standards are applicable to the R-20 zoning designation: Minimum Front Yard Setback: 30 feet Minimum Side Yard Setbacks: 10 feet Minimum Rear Yard Setback: 25 feet Maximum Lot Coverage: 30 percent The subject property meets the minimum standards of the Land Development Code for City of Colleyville Page 2 the R-20 zoning district. Proposed Concept Plan. If the zoning is approved, the plat application, along with public improvement plans, including a drainage plan, must be submitted and reviewed, to ensure compliance with the Land Development Code. Based on the proposed concept plan attached, a right of way waiver will be required, at the time of platting, for a portion of the newly dedicated street. Along Waller Lane, a residential street not on the Master Thoroughfare Plan, there is only 148.92 feet of frontage, meaning a 100 foot wide lot, as required by R-20-Single Family zoning district regulations, plus a 50 foot right of way is not achievable. An easement can be dedicated to allow 50 feet of useable space for the construction of the required public road, applicable sidewalks, and utilities. The concept plan is for illustrative purposes only and no action will be taken on the lot configuration shown. City Council consideration of a waiver for the street right of way width will be required at the time of platting based on the conceptual lot layout illustration that has been submitted. Due to the fact a waiver is required, City Council will be the approval body for the plat. Surrounding Development Trends. The properties to the north and east are zoned R-20 Single Family Residential and developed as single family detached homes. The properties to the west are zoned R-40 Single Family Residential and AG-Agricultural, and developed as single family detached homes. The property to the south is zoned AG-Agricultural and contains the Colleyville Elementary School campus. Even though the property to the south is developed as Colleyville Elementary School, this property is not considered transitional. Master Plan. The Future Land Use Plan designates the subject property for single family residential uses. The proposed rezoning is consistent with the Future Land Use Plan. Public Notification. Staff mailed notices to 17 property owners within 200 feet as well as any Homeowners Associations within 500 feet of the subject property regarding this request. Grapevine-Colleyville ISD, where the subject property is located, was notified per state law. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. At the February 9, 2015 Planning and Zoning Commission meeting there were three people who spoke in opposition of this request, along with two people who did not wish to speak but recorded their opposition. There was one speaker in support of the request. All speaker cards are attached. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of this request at the February 9, 2015 meeting by a vote of 7-0. Supermajority Vote Requirement. State laws and the Land Development Code both state that if written objections are received from 20 percent of the area of the adjacent property owners extending 200 feet from the subject property, then a three-fourths (3/4) vote (supermajority is 6 out of 7) is required by City Council for approval of this City Council Agenda Briefing 6a City of Colleyville Page 3 zoning request. Based on speaker cards received at the February 9, 2015 Planning and Zoning Commission meeting and the attached opposition map, 30 percent of the properties within the 200 foot buffer are opposed to the request. Therefore, a supermajority vote is required in order to approve this request. Summary.The proposed zoning change is consistent with the Future Land Use Plan, which designates the subject property as single family residential uses. The proposed 2.682 acres meet the minimum standards of the Land Development Code for the R-20 zoning district. Staff recommends approval of the rezoning request. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Location and Zoning Map 2.Aerial 3.Future Land Use Map 4.Buffer Map 5.Notification List 6.Opposition Map 7.Speaker Cards of Opposition 8.Speaker Card of Support 9.Zoning Exhibit 10.Conceptual Development Plan 11.O-15-1950 City Council Agenda Briefing 6a COOKS LN WA L L E R L N PONDE R O S A C T HA R D A G E CI R HARDAGE LN P O N D E R O S A S T SubjectProperty R-20 R-20 PUD-R AG AG AG 1100 6105 6001 6105 6101 6008 6109 6115 6113 6013 5800 905 5604 907 5710 5708 5706 5701 57055704 5605 5702 5808 5602 6119 6114 5601 6117 5712 5707 5600 5709 1101 1001 1103 1009 6112 5810 6108 5603 6104 904 906 1000 1100 1002 11021004 11041006 1106 903 1200 6008 1201 1205 6004 902 6012 1007 6000 1203 6101 6013 6009 6105 6001 1204 Location and Zoning Map R-40 V A L E N T I N O C T P A R K C T COOKS LN W A L L E R L N V O L T E R R A C T P L E A S A N T R U N R D P L E A S A N T R U N R D P O N D E R O S A C T H A R D A G E C I RHARDAGE L N P O N D E R O S A S T 1100 6105 6001 6105 6101 6008 6109 6115 6113 5800 6013 905 5604 907903 5710 5708 809 5706 901 5701 57055704 5605 5702 6100 5808 5602 6013 6119 6114 6117 5712 5707 5709 1101 1001 816 56001103 5916 1009 6005 6101 6105 6112 5810 5912 6108 6001 6009 5603 5812 5903 6104 5601 6114 6204 6104 1205 5900 6014 5908 6200 6208 601260126013 1203 6012 6004 1205 1207 5902 6008 6008 1201 5904 6008 1213 1217 6004 60006004 1221 6000 1209 6100 1007 6009 Aerial COOKS LN WA L L E R L N PONDE R O S A C T HA R D A G E CI R HARDAGE LN P O N D E R O S A S T 1100 6105 6105 6001 6101 6008 6109 6115 6113 6013 905 5604 907 5710 5708 5706 5704 5702 5808 5602 6119 6114 6117 5712 5600 1101 1001 1103 1009 903 6112 6108 6104 5701 5705 5605 5707 904 906 5603 5709 902 1000 5601 1002 1004 11021006 1104 1106 5810 1200 1007 1100 5800 6008 1201 6004 6000 1205 6012 Subject Property Legend Parcels Single Family Multi-Family Office Retail Institutional Industrial Roadway Utilities Parks Private Open Space Water Future Land Use VA L E N T I N O C T BOGART DR PA R K C T COOKS LN WA L L E R L N HARDAGE LN VO L T E R R A C T H I D D E N O A K S D R PL E A S A N T R U N R D PL E A S A N T R U N R D PONDE R O S A C T BE N T T R E E C T HA R D A G E CI R HARDAGE LN P O N D E R O S A S T H A L L JOHNSON R D BOGART DR 1100 5800 6105 6001 6105 900 6101 5804 6008 6109 6115 6113 6013 905 906904902900 5604 907903 5712 5708 1313 5706 901 5701 809 5705 6100 5704 5605 5702 6012 5808 5602 12006212 110611041102 6013 1100 6119 5903 6114 1006 5601 6117 5712 1004 5707 1002 6009 1000 5600 5709 1209 6100 1101 1207 1001 1103 6004 12081204 1212 1009 5905 12051203 6005 6104 6101 6105 1304911 5810 6208 6108 6001 6009 816 5603 5812 6008 909 6104 5907 1301 6213 6013 5902 6114 5904 1210 1300 1205 6204 5900 1009 5900 1005 1201 1101 11051011 1109 6014 1201 6200 601260126013 5906 6013 6008 1201 6008 6008 6004 60006004 6004 6000 5710 1007 6112 60096009 1213 13051217130113091221 6012 1209 5801 12131209 100810069101004 12091002100057075801 6228 Case ZC14-0296105 Waller Lane Legend Properties within 200 feet Subject Property Parcels Subject Property Buffer Map Owner Name Owner Address Owner City Owner State Owner Zip Situs Address Brooks, Troy Etux Marcela 6112 Waller Ln Colleyville Texas 76034 006112 Waller Ln Beauly Llc 1090 Northchase Pkwy SE Marietta Georgia 30067 006108 Waller Ln Sliney, Pamela M 6008 Cooks Ln Colleyville Texas 76034 006008 Cooks Ln Hedges, B D Etux Brandy 6104 Waller Ln Colleyville Texas 76034 006104 Waller Ln Pleasant Run Baptist Church 6005 Pleasant Run Rd Colleyville Texas 76034 006001 Pleasant Run Rd Ziober, Alvin Etux Suzanne 6109 Waller Ln Colleyville Texas 76034 006109 Waller Ln Fisher, Brett A Etux Karen G 5710 Ponderosa Ct Colleyville Texas 76034 005710 Ponderosa Ct Gavlak, Kevin G Etux Deanna C 5712 Ponderosa Ct Colleyville Texas 76034 005712 Ponderosa Ct Billups, Shelly Deann 5704 Ponderosa St Colleyville Texas 76034 005704 Ponderosa St Southall, Richard Etux Kellye 5708 Ponderosa Ct Colleyville Texas 76034 005708 Ponderosa Ct Rich, Danny F Etux Mary Ann 9101 Freeport Dr Denton Texas 76207 005706 Ponderosa St McMeans, Jay B Etux Vonna L 6013 Cooks Ln Colleyville Texas 76034 006013 Cooks Ln Naler, Dee Ann Etvir M Begrove 6101 Waller Ln Colleyville Texas 76034 006101 Waller Ln Sewell, Robert H Etux Lisa D 202 Gallant Ct Colleyville Texas 76034 006105 Waller Ln Grapevine ISD 3051 Ira E Woods Ave Grapevine Texas 76051 001100 Bogart Dr Flying H Property Company Ii 6617 Precinct Line Rd Ste 200 North Richland Hills Texas 76182 006113 Waller Ln Flying H Property Company Ii 6617 Precinct Line Rd Ste 200 North Richland Hills Texas 76182 006113 Waller Ln Tuscany HOA PO Box 1140 Colleyville Texas 76034 Courtesy Notice Grapevine-Colleyville ISD 3051 Ira E Woods Ave Grapevine Texas 76051 Courtesy Notice Jayacharda Gajalapalli 6706 Sapphire Circle North Colleyville Texas 76034 Applicant Public hearing notices were mailed Fri. Jan. 30, 2015 by Taci Wrisley Notification List Total Land Area in Buffer (Includes R.O.W): 425505.505249 Sq Ft / 9.768 Total Acres Total Land Area Opposed (within 200 ft Notice Area): 128227.300781 Sq. Ft/ 2.943 Total AcresPercent of Land Opposed (within the 200 ft. Notice Area): 30.13% 6105 Waller LanePlanned Development Zoning Change Updated 2/10/15 Legend 200 ft Buffer Properties within the 200ft Buffer Parcels ²0 125 250 375 50062.5 Feet COOKS WA L L E R P L E A S A N T R U N PONDEROSA VO L T E R R A PO N D E R O S A 1100 6001 6105 6105 6101 6008 6109 6113 6013 5710 5708 5706 5701 57055704 5702 58085712 5707 5709 5810 6108 6104 5812 6005 6009 6001 6115 6013 6012 6112 6008 6013 6004 5604 6000 5605 6001 6005 6009 Opposition Map Speaker Cards in Opposition Speaker Cards in Opposition Speaker Cards in Opposition Speaker Card in Support Z o n i n g E x h i b i t C o n c e p t u a l D e v e l o p m e n t P l a n ORDINANCE O-15-1950 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 2.682 ACRES IN THE A.J. CALDWELL SURVEY, ABSTRACT NO. 331, LOCATED AT 6105 WALLER LANE, FROM THE AG- AGRICULTURAL ZONING DISTRICT TO THE R-20-SINGLE FAMILY RESIDENTIAL ZONING DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for rezoning under Case ZC14-029; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; and to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Ordinance O-15-1950 Page 2 of 3 Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on 2.682 acres in the A.J. Caldwell Survey, Abstract No. 331, located at 6105 Waller Lane, from the AG - Agricultural zoning district to the R-20-Single Family Residential zoning district, as depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 3. THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Ordinance O-15-1950 Page 3 of 3 Sec. 6. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Sec. 7. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 3rd day of March 2015. The second reading and public hearing being conducted on the 17th day of March 2015. PASSED AND APPROVED by the City Council of the City of Colleyville, Texas, on this the ___________ day of _______________________ 2015. ATTEST: CITY OF COLLEYVILLE Amy Shelley, TRMC David Kelly C i t y S e c r e t a r y M a y o r APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney Exhibit “A”- Location and Zoning Map Exhibit “B”- Metes & Bounds Description BEING A TRACT OF LAND OUT OF THE A.J. CALDWELL SURVEY, ABSTRACT NO. 331, TARRANT COUNTY, TEXAS AND BEING THE SAME TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN INSTRUMENT NUMBER D213219663, DEED RECORDS, TARRANT COUNTY, TEXAS AND BEING DESCRIBED AS FOLLOWS: BEGINNING AT A 1/2" IRON PIN FOUND FOR THE NORTHEAST CORNER OF TRACT BEING DESCRIBED, SAID POINT BEING THE SOUTHEAST CORNER OF LOT 1, HILLTOP ADDITION, AN ADDITION TO THE CITY OF COLLEYVILLE, TARRANT COUNTY, TEXAS, ACCORDING TO PLAT RECORDED IN VOLUME 388-119, PAGE 2, PLAT RECORDS, TARRANT COUNTY, TEXAS AND FOR THE NORTHWEST CORNER OF LOT 6, BLOCK 2, PECAN PARK II ADDITION, AN ADDITION TO THE CITY OF COLLEYVILLE, TARRANT COUNTY, TEXAS, ACCORDING TO PLAT RECORDED IN VOLUME 388-216, PAGE 97, PLAT RECORDS, TARRANT COUNTY AND BY DEED BEING LOCATED AT THE NORTHEAST CORNER OF A TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 2569, PAGE 535, DEED RECORDS, TARRANT COUNTY, TEXAS; THENCE SOUTH 405.00 FEET ALONG THE WEST LINE OF BLOCK 2, PECAN PARK II ADDITION TO A CAPPED IRON PIN SET IN THE NORTH LINE OF A TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 4896, PAGE 47, DEED RECORDS, TARRANT COUNTY, TEXAS, FOR THE SOUTHEAST CORNER OF TRACT BEING DESCRIBED, SAID POINT BEING THE SOUTHWEST CORNER FO LOT 4, SAID BLOCK 2, PECAN PARK II ADDITION; THENCE WEST 212.00 FEET ALONG THE NORTH LINE OF SAID TRACT OF LAND AS DESCRIBED IN DEED RECORDED IN VOLUME 4896, PAGE 47 TO A CAPPED IRON PIN SET FOR THE SOUTHEAST CORNER OF LOT 1, BLOCK 1, NALER ADDITION, AN ADDITION TO THE CITY OF COLLEYVILLE, TARRANT COUNTY, TEXAS, ACCORDING TO PLAT RECORDED IN CABINET B, SLIDE 2256, PLAT RECORDS, TARRANT COUNTY, TEXAS; THENCE NORTH 89 DEGREES 28 MINUTES 14 SECONDS WEST 209.48 FEET ALONG THE NORTH LINE OF SAID LOT 1, BLOCK 1, NALER ADDITION TO A CAPPED IRON PIN SET IN THE EAST LINE OF WALLER LANE FOR THE MOST WESTERLY SOUTHWEST CORNER OF TRACT BEING DESCRIBED; THENCE NORTH 00 DEGREES 02 MINUTES 10 SECONDS WEST 148.92 FEET ALONG THE EAST LINE OF SAID WALLER LANE TO AN 'X' CUT IN CONCRETE FOR THE NORTHWEST CORNER OF TRACT BEING DESCRIBED, SAID POINT BEING THE SOUTHWEST CORNER OF SAID LOT 1, HILLTOP ADDITION; THENCE EAST 420.00 FEET ALONG THE SOUTH LINE OF SAID LOT 1, HILLTOP ADDITION TO THE POINT OF BEGINNING AND CONTAINING 2.682 ACRES OF LAND, MORE OR LESS. INFORMATION RECEIVED AFTER PACKETS COMPLETED: Item 6a — Ordinance 0-15-1950 Received on: March 3, 2015 N W y M O O O D O O O � � � � N Hava t") Ot N O O O Q � t�D c�0 c�D t�0 O � � W O Z a � � O � p �— � O N � � N N � bSON�n.._ a 0 cn N � � � o N �(1 O � lD � � O c�p Q O T � � y N o � � � � o N M � �p N l0 N vaaanon � 0 0 � o � o0 0 � O p � N N t�p lD c W O W N N O � N Y � $ O V � Nf121 1NtlStl3ld Z O O V O p <D J Q1 N � � l�0 � � N � N � � N N 61 � � m 0 N � y 3 � � m r m � n °� .p o 0 C N a` a �a�- � M d z�H m n 3 � d � � Q � � � � � � � � o� a � J (�j � L .10• n � � � � � N .� M C �LL � O � � N � N O � �' LL N � Na�i� � � �n O � 0/ � N � N N � � 0 � N � N �p a N V Q � d O V Z ..•-� 3z°o OxN H N � � C C 7 L L C ; 3" � y N m 6 Q 6 C Q � � ` ` C Q Q J k 'O 'O `� ° � � : < c c o , x (Q q Ln J J C : � Y Y � J O ��a U Letters of Support Taci Wrisley From: Jay Sent: Tuesday, March 3, 2015 11:51 AM To: Taci Wrisley Subject: Fwd: P& z cammittee Fyi Thanks, Begin forwarded message: From: Raju Indukuri Date: February 28, 2015 at 8:42:39 AM CST To: Subject: FW: P& z committee fyl Raju Indukuri,M.D ..._�___._ __...__.._.... __--...__._ _...__ _.... __._..___. ......._,--.--_....___ .._----��____.—.._. From: To: jim.eotcherna,verizon.net; jeff.b�y(a�tx.rr.com; dwheelwriehtna me.com; hp el�s- david(c�,swbelLnet; careltornes(�e,gmaiLcom; dondavis yourcorvette.com; knox.ldk(�e,gmaiLcom Subject: P& z committee Date: Sat, 28 Feb 2015 08:41:30 -0600 Dear P& G Committee members, I strongly support Jay Reddy Gajulapalli and Rekha's application for Zoning change. i Letters of Support Raju Indukuri,M.D 4616 Dartmoore Lane, Colleyville,TX,76034. Letters of Support Taci Wrisley From: Carel Tornes <careltornes@gmaiLcom> Sent: Monday, March 2, 2015 8:59 PM To: Taci Wrisley Subject: Fwd: zoning change agriculture to residential ---------- Forwarded message ---------- From: Gregg Hansen Date: Mon, Mar 2, 2015 at 8:42 PM Subject: RE: zoning change agriculture to residential To: "jim.gotchernverizon.neV° <jim. otcg�nverizon.net>, "<jef£byerlyu,tx.rr.com>" <lef£b�vC�a,tx.n�.com>, "<dwheelwri�me.com>" <dwheelwriehtna,me.com>, "< hp el�s- davidna,swbell.net>" <phelps-david t� swbell.net>, "<careltornes(c�email.com>° <careltornes(a�Qmail.com>, "<dondavis(�a,yourcorvette.com>" <dondavis(�avourcorvette.com>, "<knox.ldk(r�amail.com>" <knox.ldk(c��mai l.com> RE: Consideration of u zoninp chan2e irom AG-Apricultura! zonin2 district to the R-20- Sinnle Familv Residentia! oninp district on 2.682 acres ofAbstract 3.?I oflhe A.J. Caldwel! Survev. located at 6105 Waller Lane. Case ZC14-029 Dear Planning & Zoning Council members I am writing to support the zoning change regarding the property referenced above. This zoning change will allow for additional residential construction which will increase the tax base and provide additional Yax revenue to the City of Colleyville. Thank you Letters of Support Gregg Hansen 314 Oaklawn Drive Colleyville Letters of Support Taci Wrisley From: Jay Sent: Tuesday, March 3, 2015 2:53 PM To: Taci Wrisley Subject: Fwd: zoning change agriculture to residential Thanks, Begin forwarded message: From: vishwajit Date: March 3, 2015 at 234:49 PM CST To: Jay Subject: RE: zoning change agriculture to residential From: Subject: Fwd: zoning change agriculture to residential Date: Tue, 3 Mar 2015 14:29:43 -0600 To: RE: Consideration ofa zonin2 chanae from AG- APricultural zoninE district to the R-20- Sinele Familv Residential zoninE district on 2.682 acres ofAbstract 331 oflheA.J. CaldwellSurvev. located at wa(ler Lane. Case ZC14-029 Dear Planning & Zoning Council members Letters of Support I am writing to support the zoning change regarding the property referenced above. This zoning change will allow for additional residential construction which will increase the tax base and provide additional tax revenue to the City of Colleyville. Thank you Vishwajit 6733 Sapphire Cir n Colleyville, bc 76034 Letters of Support Taci Wrisley From: Jay Sent: Tuesday, March 3, 2015 1:54 PM To: Taci Wrisley Subject: fwd: Zoning change support case z14-029 Fyi Thanks, Begin forwarded message: From: Ratna Reddy Date: March 3, 2015 at I:32:50 PM CST To: Jay Subject: Zoning change support Dear Planning & Zoning council, I'm writing this email to support the zoning change for 6105 Waller lane property. It brings new residential homes and the town will be benefit from new tax revenues. Thanks, Ratna Reddy MD 5106 Heritage oaks dr Colleyville, TX Taci Wrisley From: Sent: To: Subject: FYI ---------- Forwarded message • From: Zubin Khubchandani Letters of Support Carel Tornes <careltornes@gmaiLcom> Monday, March 2, 201 S 3:00 PM Taci Wrisley Fwd: zoning change agriculture to residential Date: Mon, Mar 2, 2015 at 1:44 PM Subject: zoning change agriculture to residential To: jim. ot� cher(r�verizon.net, jeff.bverly� tx.rr.com, dwheelwrightna me.com, phelps-david(cr��swbelLnet, careltornes(u�QmaiLcom, dondavis(�a,yourcorvette.com, knox.ldk(cr��emaiLcom RE: Consideration of a zoninQ chan�e irom AG-AQricultural zonin2 district to the R-20- SrnEle Familv Residential zonine district on 2.682 acres ofAbstract 331 of the A.J. Caldwe/[ Survev. located at 6105 Waller Lane. Case ZC14-029 Dear Planning & Zoning Council members I am writing to support the zoning change regarding the property referenced above. This zoning change will allow for additional residential construction which will increase the tax base and provide additional tax revenue to the City of Colleyville. Thank you Zubin Khubchandani 6208 Pleasant Run Rd Colleyville Letters of Support Taci Wrisley From: Jay Sent: Tuesday, March 3, 2015 2:47 PM To: Taci Wrisley Subject: Fwd: zoning change agriculture to residential Fyi Thanks, Begin forwarded message: From: Zee Ahmed Date: March 3, 2015 at 233:56 PM CST To: Subject: Re: zoning change agriculture to residential Honorable Council, I am in favor of this zoning change due to the fact that the above land is capable of providing additional tax dollars for our future needs. Thanks Zee Ahmed 6700 Sapphire Circle N Colleyville, TX 76034 Zoning Case Number Applicant: Locatlon: Praperty Description: Present Zoning: Requested Zoning: Letters of Opposition ZONING CHANG� WRITTEN PROTEST ZCi4-029 Jayacharda Gajalapalli 6105 Waller Lane 2.b82 acres of Abstract 331 of the AJ. Caldwell Survey AG-Agricultural R-20-Singie Family Residential In accordance with the above referenced Zoning Change Application, this written request hefeby represents a valld, writ#en protest of the owners of reai property within 200 feet of the request as such ownership appears on the last approved city tax roll and all homeowners associations within 500 feet, as so indicated by their original signatures contained on the pages su6mitted with and made a part of this Zoning Change Written Protest form. It is respectfully requested by the represented owners of land within the 200 foot notlfication area, that this zoning change request be denied by vote of the members of the City Council of Colleyville, Texas. Assuming the foregoing property owners signatures contained herein represent 2090 or more of the land within the 200 foot notification area, and assuming the written protest is submitted to the Community Development Department of the City of Colleyville, Texas,100 Main 5treet, Colleyville, Texas 7603a prior to tfie pu6lic hearing of the City Council to be held Tuesday, March 3, 2015 at 7:30 p.m., then state !aw provides that ihe approval of the zoning change request shall require the approval of a super majority vote 6y City Council. Dete and Time of Protest Submitta Total Number of Pages Receipt Acknowledged By: � Written Protest to a Aroposed Zoning Change Petition Page � of� _ _ _ _ _ _ __ ' � Letters of Opposition � Ann Naler Besgrove Naler I3 Waller LN leyville, TX 76034-6601 . Hedges ndy Hedges � Waller LN Brooks :ella Brooks ! Waller LN �yville, TX 76034 i Zio6er nne Ziober Waller LN Wille, TX 76034-fi0( y Deann Billups � Ponderosa ST ille,�TX 76034'60: 3rd Southall e Southall Ponderosa CT yville, TX 76034-60: A. Fisher i G. Fisher Ponderosa CT yville, TX 76034-60: G. Gavlak na C. Gavlak Ponderosa CT 4D Acct tI07826648 Residential Singie Family aler Addition ock 1, Lot 1 1D Acct #0382$107 Residential Single family ildwell, Andrew i Suroey �' >sYrad 331 1D Acct #03828123 Residential Single Family �Idwell, Andrew J. Survey Residentiai Single Famity Hilltop Addition ot 1 AD Acct #06311830 Residential Singie �ami�y Pecan Park II Block 2, Lot 7 A� qcct #OG311814 Residential Single Family Pecan Park B Block a Lot 5 AD Acct 7106311806 ResidenYial Singie Family Pecan Park Ii Biock 2, Lot 4 AD Acct #06311792 � Residential5ing�e Family Pecan Park II r � ��Z g /2a/. Z Written Protest to a Proposed Zoning Change Petition Ppge � of� _ _ _ _ _ __ _ � Letters of Opposition ZOIVIIVG CHANGE WRI7TEN PROTEST SIGNATURE WITNE55 AFFIDAVIT I, Dee Ann Naier personally circulated the foregoing petition, and verify that it bears �_ signatures, that all signatures appended thereto were made in my presence, and that I believe them to 6e the genuine signatures of the persons whose names they purport to be. ��. � V �_ I I Dee Ann Naler 5TATEOF7EXA5 § COUNTYOFTARRANT § Before me, a notary public, on this � day of 1' 1�� C� 2025 personally appeared Dee Ann Naler known to me to 6e the person whose name is su6scribed to the foregoing document and, being by me first duly sworn, declared that the statements therein contained are true and correct. ��'�°`� L� kwell �� `� a�_2aao�i r Written Protest to a Proposed Zoning Change Petition P ` Notary Public, ate of Texas My Commission Expire�r ��%^�' Page ✓ of�„ Zoning Case Number: Appticant: Lpcation: Property Description: PresentZoning: Repuested Zoning: Letters of Opposition 20NING CHANGE WRITTEN PROTEST ZC14-D29 Jayacharda Gajalapalti 6105 Waller Lane 2.582 acres of Abstrect 331 of the A.J. Caldwell Survey AG-Agricultwal R-20 Single Family Residential In regard to the above proposed Zoning Change, this written protest represents a valid, written protest of the owners and residents of real property in the area surrounding tfie subject property-6i05 Waller Lane, Colleyville, TX 76034. The signatures contained herein represent opposition to the Zoning Change to R-20 and the proposal to subdivide the subject property into four individual lots, in addition to opposition to construct a pu6lic road to extend 6eyond current corner of Waller Lane and Cooks Lane to provide ingress/egress to four (4) proposed R-20 Single Residential Lots on 2.682 acres located at 6105 Waller Lane. By signature below, the following individuals respectfully request that the Colleyville City Council members vote to d� approval of Zaning [ase Number ZC14-029. � � � •� .��• � -• �. Do �l �i c �. �i/� G��e�- ,1,� , Printed Name �"`— %/ �, �or��Y�,-���, �x 7�03� �, �� ,, � ' ,�- , � �ti, p� �/I1� wa � �f`� �� Z 15 Print Name � /��I 1 Q\f V� ���/ /x 7�;�-�/ �.�-'i i i r � n �I t / A �,u �. EIu� �oo� ��.yd�� ��, f /I rinted Name %„� / Z/ �5 C ol l e� vi ll2 ,`(�� ��(73�1 r 0�� �' ���. � O° 1 1�Avaa�e L0.�e, 312j{5 P1r. e�' � �a w1 �j l� rinted Name' C O�� e�/ V��IQ + TI� �� � 3 I � ` )=;�=J_:� Wrltten OroteSt to q Propnsed 2on/ng CAonge Poge of�„ Letters of Opposition ZONING CHANGE WRITTEN PROTEST Zoning Case Number: ZC14-029 Applicant: Jayacharda Gajalapaili Lacation: 6105 Waller Lane Property Description: 2,682 acres of Abstract 331 of the A.1. Caldwell Survey Present Zoning: AG-Agriculturai Requested Zonin�: R-20 Single Family Residentlal !n regard to the a6ove proposed Zoning Change, this written protest represents a vaEid, written proYest of the owners and residents of real property in the area surrounding the subject property-6105 Waller Lane, Colleyville, TX 76034. 7he signatures contained herein represent opposition to the Zoning Change to R-20 and the proposal to subdivide the subject property into four individual lots, in additlon to opposition to construct a public road to extend beyond current corner of Wa�ler Lane and Cooks Lane to provide ingress/egress to four (4) proposed R-20 Single Residential Lots on 2.68Z acres Iocated at 6105 Waller Lane. By signature below, the following individuals respect{ully request that the Colleyville City Council members vote to deny approval of Zoning Case Number ZC14-029. Name ��� rted Name �� ed Name Name Name �C1 � �d Name Letters of Opposition gDi� ��r�laye ��, 3�2�1� C�II��j�jill��X 7too3�l �C � /�� r-�,t��� �� n� ��- �� /(� U� /c' , , - � ,� �� �yl)���c� L'l_f'7.�r �'i�,Q.4a �%'�Lr1I t�lGt4�C'�G�IL'� �-(.'i.l'7(� ;��,�I�-.t�� � ps c�:�il�.��wii� �rx ����y �'���'� , v-ri :J✓ I �z 3����5 11u1� �a�d�� �-�' ���,y.r���.�, -�'� 7 �03� �� z��� Written Protesf to a Proposed Zontng Chonge 7age� of� Letters of Opposition Letters of Onnosition Letters of O osition � � � •. •„• � •. �• � L V�� Yn� h-f ,�N �� � /'��.y! �.+IR I I� 2 �iflN G Printed Name �/��� C�o rl��v � I � ��T7, .� .�-�r,S" �'�iiV/� M.. F��j G//�! Gl/�aC1[sr �C,u��� �+,"�/` ,�z�aA�� PrintedName /�, //,y,'��//� C T�/ `j6d N1 W ( L�/ `� % X /"ULYv//,s�.' J/!� �!/%D . / � L GLt.t�t^ct, � u.ralL C(' /( 9 Cc.ICUt L��.-�- 3/z� I S vrinted Name x G,h��c._ � 8�.� 7lr L�L. ,�X � '71�03 GRrz.� ws�..� ln.'t �oo� Hr�az��. ��t Pnnted Name t � 3 f'L't S Coi�tu�[lL �� x � � (.a3'� ; � h /ooCp /aa�cla,(yn,(�e' L� 3����5- rinted Name /:O//Q� V � I I� f r Jc 7��,/ 3y �/ t �� _�j`�yL�� (LQ,l�� �- Printed Name Printed Name X Printed Name X Written Protest to p Proposed 2aninv Chanae pQ9e��f�IG. SPEAKER CARD Date: �3 2� I ' Agenda Item Number: -� ��—Item must be completed! For example: 5a (this can be found on the far /eff side of the agenda conv) � will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my Name: �1��'la suppo�rt opposition c�/l.t� /� I.� v r�1� �I Address: (�� 66 �� � Vl�'�2C� �' /J City: �� v�.`z�i V\�.i��7�� i unde'stand i am limited to speaking for five minutes. Fo� agenda items not /isted on the agenda as a Pub/ic Hearing, City Counci/ cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Loca/ Government Code, This inc/udes persons speaking under the Citizen's Comments section of the aaenda, Signed: This information is a Pub/ic Record � SPEAKER CARD Date: �� � J�Z� %�� Agenda Item Number: � For example: 5a �this can be found on the far /eft side of the agenda conv) �� I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: ' /� V � Address: ��('f G�� d'Y'Y:e_�� "Y' /� City: �. ��t� �`�,:' t� P% I i�'���7,3 i - �' ir � � ..—� �— —� i understand I am limited to speaking for five minutes. Fo� agenda items not listed on the agenda as a Public Hearing; City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapte� 551 of the Texas Loca/ Government Code, This includes persons speaking under the Citizen's Comments sectian of the agenda. Signed: � ��; � �,` � _ This information is a Pub/ic Record SPEAKER CARD � Date: ��S Agenda Item Number: � For example: 5a (this can be found on the far /eft side of the aaenda conv) I will speak In Support of this item. � I will speak In Opposition to this item. I do not wish to sQeak, but�lease record my: support opposition . � �,� r I ����i.� �.. - / � �� Gity: i understand I am /imited to speaking for �ve minutes. Fo� agenda items not listed on the agenda as a Public Hea�ing, City C,�+(ncil canno� spond to speakers in accordance with the Texas Open Meetings Law, Chapter 55� oi� tbe Tex�"s l,loca/ Government Code. This includes persons speaking unde� the Citizen's Comm�nts �Section df.E6e aaend�. Signed: This'i1v.�orma�/ion is a Pub/ic Record Date: ��� �� Agenda Item Number: For example: 5a this Name: SPEAKER CARD I will speak In Support of this item I do not wish to speak, but please record my Address: will speak In Opposition to this item. support opposition City: I understand I am /imited to speaking for five minutes. For agenda items not listed on the agenda as a Pub/ic Hearing, City Council cannot �espond to speake�s in accordance wit6 the Texas Open Meetings Law, Chapter 551 of the Texas Loca/ Government Code, This includes persons speaking under the Citizen's Comments section of the agenda. Signed: �/l�il'�_��^��� This information is a Pub/ic Record SPEAKER CARD Date: U�o3 !S Agenda Item Number: lv� For example: 5a (this can be found on the far /eft side of the aoenda covv) I will speak In Support of this item. ✓ I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: �—,L ,��r 3� o-„-�„-- Address: ___ �`� o����E.-� ��t- city: l' m(. ��.: �.1 a I� p i understand I am /imited to speaking for Fve minutes. For agenda items not /isted on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapte� 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. This information is a Pub/ic Record Dt'�I' � SPEAKER CARD a e. Agenda Item Number: ��,1 For example: 5a �this can be found on the far /eft side of the aaenda covv) I will speak In Support of this item. �will speak In Opposition to this item. I do not wish to speak, but please record my: Name: ����- ���/�'! � Address: �� �� ��N C % �✓- support opposition Gity: � %� "> % i understand I am /imited to speaking for five minutes. For agenda items not /isted on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas�q ca/ Government Code. This includes persons speaking unde� the Citizen's Comments section of�Yhq�agepda. Signed: is a Public Record Date: -� 3—1 � Agenda Item Number: ��'- SPEAKER CARD �-- Item must be completed! For example: 5a �this can be found on the far /eft side of the aaenda covv) I will speak In Support of this item. I will speak In Opposition to this item. �I do not wish to speak, but please record my: support V opposition Name: ��v�/� b4���,,.5 Address: � J 61� �� h h �d (�A��� City: 1�� S� I understand I am /imited to speaking for fve minutes, For agenda items not listed on the agenda as a Pub/ic Hearing, City Counci/ cannot respond to speakers in accoMance with Yhe Texas Open MeeYings Law, Chapter 551 of the Texas Loca/ Government Code. This inc/udes persons speaking under the Citizen's Comments section of tbe agenda. Signed: This information is a Pub/ic Record Date: �� SPEAKER CARD Agenda Item Number: �fT For example: 5a (this can be found on the far /eft side of the agenda covv) I will speak In Support of this item. I will speak In Opposition to this item. l�I do not wish to speak, but please record my: support � opposition Name: Address: ��%,'j �'�� IGS L�� City: � l/ cy vl6�P . r I understand i am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Counci/ cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapte� 551 of the Texas Loca/ Government Code. This inc/udes persons speaking under the Citizen's Comment�yec�ion of the agenda Signed: /��� This information is a Pub/ic Record SPEAKER CARD Date: 3 � Agenda Item/Number: �Q_•---Item must be completed! For example: 5a �this can be found on the far /eft side of the aaenda covv) �will speak In Support of this item. I will speak In Oppositio o this item. do not wish to speak, but please record my: support �pposition Name: Address: ,`i 117 ��t�(in r��, �,�, ��t,,: C�C e VL�t� i understand i am limited to speaking for five minutes, For agenda items not listed on the agenda as a Pub/ic Hearing, City Counci/ cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Loca/ Gove�nment Code. This inc/udes persons speaking under t6e Citi�'s Comments section of the agenda, Signed:�k.� ,��� - This informaEion is a Pub/ic Record SPEAKER CARD Date: �/� � Agenda item Number: :��" .�--- Item must be completed! For example: 5a (this can be found on the far /eft side ofthe aaenda copy) I will speak In Support of this item. I will speak In Opposition to this item. �I do not wis to speak, but please record my: support � opposition Name: /�vii� H�/SG� Address: �7l � 1/�i/!�1/US�, C.� City: ( /� f Ci I understand I am limited to speaking for fve minutes. For agenda items not /isted on the agenda as a Pub/ic Hea�ing, City Coun i/ cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 o the Texas Loca/ Gove�nment Code. This inc/udes persons speaking under the Citizen's Comm s section�e agenda, Signed: �� C /�' This information is a Pub/ic Reco�d SPEAKER CARD Date: � � Agenda Item Number: � A For example: 5a (this can be found on the far /eft side of the aaenda covv) I will speak In Support of this item. I will speak In Opposition to this item.. �/� I do not wish to speak, but please record my: Name: %r �. v/oc� %' ' z�%o � � 2 support '� opposition /� y e / Address: �ia�f G(/�JZ+-F� L,J �' City: �,����'� I understand I am limited to speaking for five minutes. For agenda items not /isted on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code, This includes persons speaking under the Citi� s Comments section of the agenda. Signed: , 7�• This information is a Pub/ic Record SPEAKER CARD Date :�—� —� Agenda Item Number: �� For example: 5a (this can be found on the far /eft side of the aaenda conv) I will speak In Support of this item. I will speak In Opposition to this item. �_ I do not wish to speak, but please record my: �-, s r Name: � ��-_ support � opposition Address(o I a 9 L�� LL�e r- Ln c�ty�o ���� v f ��� I understand I am limited to speaking for �ve minutes. For agenda items not listed on the agenda as a Public Hea�ing, City Council cannot respond to speakers in acco�dance with the Texas Open Meetings Law, Chapter 551 of the Texas Loca/ Government Code. This includes persons speaking under the Citi�n's Comments section of the agenda. Signed: This is a Public Record SPEAKER CARD Date: Agenda Item Number: �A For example: 5a �this can be found on the far /eft side of the aaenda covv) I will speak In Support of this item. I will speak In Opposition to this item. _� I do not wish to speak, but please record my: Name: �/���L� /J�SQirr�V� support � opposition Address: ��� /rl�,� f��en Gity: C'`�1����i�f I understand I am /imited to speaking for fve minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in acco�dance with the Texas Open Meetings Law, Chapter 55I of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: This is a Public Record SPEAKER CARD Date:��� cY l� Agenda Item Number: � For example: 5a �this can be found on the far /eft side of the aaenda covv) I ill speak In Support of this item. I will speak In Opposition to this item. � I do not wish to speak, but please record my: support opposition NameLv�Geal,rOr� �X/.�91?��� i/ / / Address: //� �r� ���/Z �i �yl.� � Gity: ��'r�L= YV� �! � � I unde�stand I am /imited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Com�ents section of the aoenda. .�, c �// Signed: /��"�r is a Public Record SPEAKER CARD Date: 'i�� (�.��Z�f� Agenda Item Number: �y For example: 5a �this can be found on the far /eft side of the agenda covv) I will speak In Support of this item. I will speak In Opposition to this item. l/ I do not wish to speak, but please record my: � support opposition Name: ;'� � �,'9 �+-��.� �� y �C; ��� Address: '� 1 r%� �i��ii��'vl c'% �c;55 T�7� city: ✓� ���;"�" t�%!'ly`:. I understand I am /imited to speaking for �ve minutes. For agenda items not /isted on the agenda as a Public Hearing, City Counci/ cannot respond to speake�s in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This inc/udes persons speaking under the Citizen's Comments section of the agenda, Signed: ' ���/? �` V",�'` This information is a Pub/ic Record SPEAKER CARD Date;/�_ � � _ Agenda Item Number: �GC.-�---C Item must be completed! For example: 5a �this can be found on the far /eft side of the agenda covvl I will speak In Support of this item. V I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition / �, i. � Name: '/� f d_1 Address: ��" 1 -( 1 w.IG�J' �� �p City: U+��' i � � I understand I am /imited to speaking for five minutes, Fo� agenda items not /isted on the agenda as a Pub/ic Hearing, City Counci/ cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapte� 551 of th Texas Loca/ Govemment Code. This includes persons speaking under the Citize� Cor�pments 3e�tion g�'the agenda, Signed: is a Pub/ic Record SPEAKER CARD Date: Agenda Item Number: �iA For example: 5a (this can be found on the far /eft side of the aaenda covv) I will speak In Support of this item. I will speak In Opposition to this item. _� I do not wish to speak, but please record my: r Name: � Address: support �� opposition City: C'`��,���_, I understand Z am /imited to speaking for �ve minutes. For agenda items not /isted on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapte� 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: This info�rr atien is a Pub/ic Record City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 7a Agenda Date 03/03/2015 Number Resolution R-15-3854 Type Resolution Department Economic Development Title Adopting Guidelines and Criteria for Economic Development Incentives Strategy Map Connection C3- Attract and retain high quality businesses to provide a thriving, diversified tax base that attracts visitors C1- Provide attractive and unique spaces for enjoyment of personal interests and community interaction Explanation Reading and Public Hearing At the January 6, 2015 Pre Council meeting, staff presented recommended changes to the Economic Development Incentives Guidelines and advised the City Council that the State of Texas requires any municipality, which desires to consider applications for economic development incentives, to approve associated Guidelines and Criteria every two years. At that meeting, City Council directed staff to prepare a resolution for a future meeting, which would provide for the staff recommendations to the Economic Development Incentive Guidelines. Based on City Council’s direction, the attached proposed resolution provides for the addition of a new Matching Grant category to assist businesses along SH26/Colleyville Boulevard with the cost of constructing joint access easements: 3. Joint access easements between adjoining businesses of any type located along Colleyville Boulevard (i.e. toward paving costs associated with construction of new access easements). An easement is the right to use the real property of another property owner for a specific purpose. In these cases, it will be for shared access between two adjoining businesses or commercial property owners with business tenants. The idea for a new matching grant category originated out of Phase I of the SH26 reconstruction project, and staff believes such an addition may provide timely assistance to businesses that might be impacted by the Phase II and III reconstruction project. As with the existing Matching Grant Program, the maximum amount of each City of Colleyville Page 2 request is $30,000 for a $60,000 investment. Grants would be paid out of the City's Strategic Initiatives Fund, and would need approval solely by City Council. The available cash balance of the Strategic Initiatives Fund as of February 27, 2015 is $276,000.50. Additionally, the Tax Increment Financing Fund is a potential source of funding for the joint access easements matching grants. The wording of this new category of matching grant is included in Section IV. Matching Grants 3. on page 9 of 14, as presented to City Council on January 6, 2015. Approval of proposed Resolution R-15-3854, meets the state’s requirement for approval of Economic Development Incentives Guidelines and allows for joint access easements matching grants. Financial Impact Recommended new grants would be paid from the City's Strategic Initiatives Fund, and would require sole approval by City Council. The available cash balance of the Strategic Initiatives Fund as of February 27, 2015 is $276,000.50. Additionally, the Tax Increment Financing Fund is a potential source of funding for the joint access easements matching grants. Recommendation Approve Attachments 1.Resolution R-15-3854 City Council Agenda Briefing 7a RESOLUTION R-15-3854 A RESOLUTION REVISING RESOLUTION R-12-3565 ADOPTING GUIDELINES AND CRITERIA FOR ECONOMIC DEVELOPMENT INCENTIVES WHEREAS, Texas State law provides for a home rule municipality to offer various economic development incentives; and WHEREAS, the City of Colleyville has made a long term commitment to economic development, and the City seeks to foster a more diversified tax base so that it may deliver sustainable government; and WHEREAS, the economic viability of the City of Colleyville depends upon the City’s ability to retain and foster the expansion of existing businesses, as well as attract new investment through the location of new businesses; and WHEREAS, the City of Colleyville recognizes it must also enhance its competitiveness with other communities and especially neighboring municipalities; and WHEREAS, the City of Colleyville recognizes the value in adding an additional Matching Grant category to assist in the construction of joint access easements between several existing property owners and businesses, especially before the start of Phase II, State Highway 26 reconstruction; and WHEREAS, Chapter 312 of the Texas Tax Code requires that each taxing entity who wishes to consider granting economic development incentives must first adopt a set of guidelines and criteria, and the City of Colleyville desires to update Resolution R-12-3550. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Economic Development Incentive Guidelines and Criteria contained in the attached Exhibit “A” are hereby adopted. Sec. 2. THAT the City of Colleyville will utilize said Guidelines and Criteria to negotiate and consider economic development incentive programs. Resolution R-15-3854 Page 2 of 2 Sec. 3. THAT prospective joint access easements along State Highway 26 are hereby eligible for Matching Grant fund application and consideration. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS AND __ ABSTENTIONS ON THIS THE 3rd DAY OF MARCH 2015. ATTEST: CITY OF COLLEYVILLE Amy Shelley, TRMC David Kelly City Secretary Mayor Exhibit “A” CITY OF COLLEYVILLE, TEXAS ECONOMIC DEVELOPMENT INCENTIVES GUIDELINES AND CRITERIA Section 1. General Purpose and Objectives General Purpose The policy herein is intended as a guide for use in developing economic development incentive packages under the provisions of state law. Notwithstanding the policy herein established, the City Council of the City of Colleyville retains the right to act within the provisions of such act without the necessity of amending the general policy and/or purpose adopted within this set of Guidelines and Criteria. Objectives The City of Colleyville, Texas, has made a long-term commitment to economic development. The City seeks to foster a more diversified tax base so that it may deliver sustainable government. Insofar as these objectives are generally served by the enhancement and expansion of the local economy, the City of Colleyville will, on a case-by-case basis, give consideration to providing tax abatements and other forms of economic development incentives as stimulation for economic growth in Colleyville. It is the policy of the City of Colleyville that said consideration will be provided in accordance with the criteria outlined in this document. Nothing herein shall imply or suggest that the City of Colleyville is under any obligation to provide any type of incentive to any applicant. The City of Colleyville’s Economic Development Department is charged with retaining existing businesses, attracting new businesses and marketing Colleyville—with the goal of expanding the City’s commercial tax base. In keeping with this overall mission, the City has implemented a three point strategy in order to accomplish these important tasks:  To identify and assist retail developers, corporate offices, and medical/physician specialist/laboratory-related facilities to invest and build new, high quality, sales and property tax-generating projects in Colleyville;  To assist landowners in the sale, development, and redevelopment of potential retail, office, and hotel sites to their highest and best use; and  To recruit new, and retain existing, Colleyville retailers, restaurants, corporate offices, and medical/physician specialist/laboratory-related facilities and other sales tax and property tax generating businesses compatible with Colleyville’s available land, land use plan, and demographics. To achieve this goal, the City wishes to enhance its economic development efforts by developing an incentive policy to promote retention and expansion of existing retailers, restaurants, corporate offices, and medical/physician specialist/laboratory-related facilities, and to attract similar new businesses to Colleyville. Within the context of these goals, the City of Colleyville will give consideration to providing reasonable incentives as a stimulus for new development and redevelopment on a case-by-case basis. Nothing herein implies or suggests that the City of Colleyville is under any obligation to provide any incentive to an applicant. The City recognizes that only certain businesses are worthy of incentives. Section 2. Criteria Any request for a tax abatement or any other type of economic development incentive shall be reviewed by the City Council. Their decision shall be based upon an evaluation of the following criteria, which each applicant will address in narrative form within or on pages attached to the City’s Application for Economic Development Incentives: Employment Impact  Total number of full time equivalent jobs brought to Colleyville;  Types of jobs created;  Total annual payroll. Fiscal Impact  Total real and personal property value to be added to the tax roll;  Anticipated direct sales tax to be generated at one (1) percent of taxable sales;  Other revenues generated for the City: franchise payments, occupancy taxes, utility revenues, etc.; Guidelines and Criteria - Page 2 of 14  Amount of City infrastructure construction or participation required;  Projected total annual operating budget of the facility. Community Impact  The expected effect the project will have on the local housing market;  The expected environmental impact, if any, created by the project;  The compatibility of the project with the City’s Comprehensive Plan;  The impact on neighboring businesses and/or property owners;  The project’s location (i.e. is it proposed to be located in a targeted area or an area designated for redevelopment?);  The project’s impact on the cost or provision of Colleyville municipal services;  The project’s type of business enterprise (i.e. is it among the types of businesses targeted for retention within or attraction to Colleyville?). Competitive Impact  The effect the project would have on existing businesses in Colleyville;  A list of the types of products or services to be sold by the applicant which are currently sold by existing Colleyville merchants;  A list of specific businesses seen as direct competitors to the applicant. Please note that the City of Colleyville seeks first to retain existing businesses and therefore will consider whether an applicant will compete or potentially displace existing Colleyville businesses. Section 3. Types of Incentives It is the policy of the City of Colleyville to customize the provisions of economic development incentives on a case-by-case basis. This individualized design of a total incentive package is intended to allow maximum flexibility in addressing the unique concerns of each applicant while enabling the City of Colleyville to better respond to the changing needs of the community. Colleyville’s goal is to adequately package incentives, with clear parameters, that are tailored to match business needs—as well as to the types of businesses Colleyville prefers. Likewise, Colleyville recognizes how incentives that encourage business growth and development are often unique to the needs of each individual business. The City is therefore open to discuss any particular incentive(s) that may be necessary for a business to ensure its success in Colleyville. Consideration will be given to providing any type of economic development incentives not prohibited by state or federal law including, but not limited to: Guidelines and Criteria - Page 3 of 14 tax abatements, in-lieu-of Freeport exemptions, state tax grants, and other grants in general, as well as participation in infrastructure and waiver of fees. These economic development incentives are in addition to an ongoing tax increment financing program offered by the various taxing entities, which is not a part of this incentive program. The provision of incentives will be subject to the procedural and other requirements outlined in this document as well as those mandated by state or federal law, and by other actions of the City of Colleyville. All incentive agreements will be performance-based. Nothing within these guidelines shall imply or suggest that the City of Colleyville is under any obligation to provide any incentive to any applicant. Section 4. Value of Incentives Following an assessment of the response provided to the criteria contained in Section 2, the City Council shall determine whether it is in the best interests of the City of Colleyville that economic development incentives be granted to the applicant. The review process will examine the “value added” terms of the project. Additional consideration, beyond the criteria, will include such items as the degree to which the project/applicant furthers the goals and objectives of the community or meets or compliments a special need identified by the City Council. Moreover, the City will consider whether the proposed business type is included on the targeted list identified within the three point strategy included in Section 1. Preference is given to medical/physician specialist/laboratory-related facilities and corporate office uses. Tax Abatements: A Tax Abatement may be offered in two categories: 1. Real Property (not located in the TIF District); and/or 2. Business and Personal Property Real property abatements may be offered to applicants which will pursue the construction of new or expanded facilities in which to house the applicable project. The abatement may apply only to the value of improvements made. Business Personal property abatements may be offered to applicants which will pursue the purchase or long-term lease of existing facilities. The abatement will apply to the value of new personal property brought into the taxing jurisdiction. Guidelines and Criteria - Page 4 of 14 State law permits municipalities to grant a maximum property tax abatement of 100 percent each year for up to ten (10) years. Once a determination has been made that a tax abatement may be offered, the City will determine the value and term of the abatement according to the following schedule: Minimum Abatement Percentage of Abatement Property Duration Investment Considered by Council $2 million* 1st year Up to 100% 2nd year Up to 90% 3rd year Up to 80% $5 million 1st year Up to 80% 2nd year Up to 70% 3rd year Up to 60% $10 million+ 1st year Up to 60% 2nd year Up to 50% 3rd year Up to 40% *Only medical/physician specialist/laboratory-related facilities are eligible for consideration. Each application for consideration of a tax abatement, whether for Real Property or Business and Personal Property, shall include a $1,000 tax abatement application fee. The fee shall cover the cost of staff time spent analyzing and evaluating the application’s merits. Grants The City of Colleyville may agree to extend a grant based on the amount of revenues to be generated by the economic development project to the City of Colleyville for such categories as sales tax, occupancy taxes, utility fees, or similarly related revenues. Chapter 380 of the Texas Local Government Code also permits loans and grants of City funds and use of City staff and City facilities at minimal or no charge. Any such use must be construed as serving a “public purpose”. Likewise, any type of loan, grant or waiver requires a contract between the City and the applicant. Guidelines and Criteria - Page 5 of 14 Retail Sales Tax Grants By contract, the City may provide an incentive consisting of an annual grant through a tax rebate, based on a percentage of the sales and use tax received by the City from the sale of taxable items by the applicant. The City is authorized by Section 380.001, Texas Local Government Code, to make such grants. Sales and use tax means the City’s one (1) percent sales and use tax on the sale of taxable items by the applicant at the applicant’s business location in the City. The applicant by contract will be required to provide a sales tax certificate setting forth the applicant’s collection of sales and use tax for the sale of taxable items consummated at the applicant’s business location in the City for the previous ending twelve (12) calendar month period, with such supporting documentation as may be required by the City. The grant would be conditioned on the applicant’s continued ownership / occupancy of the project site. The sales tax grants would be paid in annual installments within ninety (90) days of the end of each twelve (12) calendar month period following the issuance of the certificate of occupancy for the facility, or other commencement date if no certificate of occupancy is required. The grant would not include any of the City sales and use tax receipt from the imposition and collection of sales and use tax for taxable items consummated at any location, business establishment or by any other entity in the City, other than from the applicant’s sale of taxable items at the applicant’s business location in the city. Any sales tax grant payable would be limited to the extent that the City has received sales tax from taxable sales by the applicant. The City would not be required to provide any grant for any twelve (12) calendar month period during the term of the agreement for which the City has not received sales tax revenue from taxable sales by the applicant for such twelve (12) calendar month period. The City’s obligation to pay the sales tax grants in the agreement would additionally be conditioned upon the applicant requesting and providing sales tax documentation from the Office of the Comptroller of the State of Texas. The City may also condition the incentive upon the creation of employment, construction of improvements, certain development, continued operations for a stated period, or other public consideration. Any incentive agreement shall be written in a legally enforceable contract. The contract shall require the Guidelines and Criteria - Page 6 of 14 applicant to construct certain improvements or expansions and contain at a minimum the following terms: 1. Generation of a certain level of sales tax; 2. An annual written certification that applicant is in compliance with the agreement; 3. Authority to terminate or modify the agreement if applicant fails to comply with agreement; 4. Minimum term of occupancy or continued operations within the City; 5. Authority/permission for the City to schedule an annual inspection of the business or facility; 6. Annual review of the business entity’s financials; 7. Agreement that the applicant will not contest any Tarrant Appraisal District appraisal increases throughout the term of the contract; 8. Claw-back or recapture of any and all rebated grants should the applicant default on any portion of the contract (see Section 5. Recapture). In the event the applicant files an amended sales and use tax return or report with the State of Texas, or if additional sales and use tax is due and owing, as determined by the State of Texas, affecting sales tax receipts for a previous twelve (12) calendar month period, the sales tax grant payment for the next twelve (12) month calendar period immediately following such State of Texas approved amendment could be adjusted accordingly; provided that the City has received sales tax receipts attributed to such adjustment. As a condition precedent to payment of such adjustment, the applicant should provide the City with a copy of any such amended sales and use tax report or return, and the approval thereof by the State of Texas. In the event the State of Texas determines that the City erroneously received sales tax receipts, or that the amount of sales and use tax paid to the City exceeds the correct amount of sales and use tax for a previous twelve (12) calendar month period for which the applicant has received a sales tax grant, the applicant will be required within thirty (30) days after receipt of notification thereof, from the City, specifying the amount by which such sales tax grant exceeds the amount to which the applicant was entitled pursuant to such State of Texas determination, repay such amount to the City. TIF Grants By contract (as authorized by Chapter 312 of the Texas Local Government Code), the City may provide an incentive consisting of a Tax Increment Financing (TIF) Grant. The Economic Development TIF Grant Program has the purpose of benefiting the City, its residents, and property owners. Guidelines and Criteria - Page 7 of 14 The objectives of the Economic Development TIF Grant Program are to promote within the TIF: 1) development and diversification of the economy; 2) elimination of unemployment and underemployment; and 3) development and expansion of commerce. These objectives will be achieved by making grants and loans from the Tax Increment Fund of the TIF in an aggregate amount not to exceed the amount of tax increment produced by the City and paid into the TIF fund for activities that benefit the TIF and stimulate business and commercial activity within the TIF. The City is authorized by Texas Local Government Code §380.001 to provide economic development grants to promote local economic development and to stimulate business and commercial activity in the City. The City Council shall make the final determination of all grant award amounts and awardees. The City Council shall also authorize by resolution, any development agreement entered into by the TIF board. Nothing contained herein shall obligate the TIF Board or the City Council to provide grant awards, as this Economic Development TIF Grant Program does not constitute an entitlement. Infrastructure Participation and Waiver of Fees The City of Colleyville may agree to partial or complete cost participation for the extension, construction, or reconstruction of infrastructure necessary for the development of an economic development applicant’s project. In addition, the City Council may approve the waiver of fees for, but not limited to, building permit applicants, utility taps, and similar fees. Matching Grants In accordance with the City Council’s strategic initiatives plan, the City of Colleyville will also consider providing matching grants of up to $30,000 for any and only one of the following types of investments through a public/private, cost-sharing program: 1. Façade improvements—Existing building façade improvements that meet the following criteria:  Proposed improvements must exceed City’s minimum rating criteria for commercial building designs; Guidelines and Criteria - Page 8 of 14  Proposed improvements must be reviewed and approved by an Architectural Review Commission. 2. Signage removal and replacement—Assistance with pole sign removal and/or replacement as landscaped monument signs or landmark signs (if applicant meets the City’s square footage requirement); signage plan must meet the following criteria:  Proposed signage removal and replacement must meet all the current requirements of the City’s Land Development Code and be reviewed and approved by an Architectural Review Commission. 3. Joint access easements between adjoining businesses of any type located along Colleyville Boulevard (i.e. toward paving costs associated with construction of new access easements). 4. Tenant improvements for destination restaurants and retailers— Restaurants or retailers interested in applying for a matching grant for tenant improvements must not be presently located in Colleyville or any immediately adjacent city, if new, and not replicated in any adjacent city if existing; moreover, applicants must show that they will attract residents of other, neighboring communities (in addition to Colleyville residents). Matching grants for this purpose are designed to help stimulate redevelopment and development (i.e. tenant finish out) of spaces to accommodate these types of restaurants and retailers, providing a way to attract diners, shoppers, and expenditures from other parts of our region, from even outside the region and to reduce existing leakage within the region. Those associated expenditures become additional revenues to Colleyville’s businesses, wages to the employees, and tax receipts to the City. By definition, a destination restaurant or retailer is a dining or shopping establishment that is unique to the City’s primary trade area, as delineated by the Colleyville Merchandising Plan. As it relates to the idea of “destination” restaurants and retailers, Wikipedia defines a destination restaurant as “one that has a strong enough appeal to draw customers from beyond its community.” Prentice-Hall’s On-line Glossary notes that a destination retailer is “A retailer to whom consumers will make a special shopping trip.” And BusinessDirectory.com adds that it is a “Popular retailer (catalog, store, Guidelines and Criteria - Page 9 of 14 or website) from whom customers, attracted by its ambience, price, and/or variety, will make a special effort to buy.” To qualify for matching grant consideration under Matching Grant Program category 4, applicants must illustrate their proposed restaurant or retail establishment: 1) Will be unique to Colleyville’s primary retail market; 2) Is investing a minimum of twice the amount of sought for interior tenant improvements (qualifying as real property improvements that will remain with the building in a worst case scenario), and exclusive of any equipment or fixtures (i.e. personal property which could be removed and sold on the secondary market, again in a worst case scenario). All applications for Matching Grants associated with a new or relocating business venture occupying an existing building must also submit a written business plan for review and comment by the City’s SCORE business counseling office. When considering applications for Matching Grants, highest priority will be given to: 1. Applicants whose property is located on or adjacent to Colleyville Boulevard (SH26). Not all projects submitted for City Council consideration have the same merit; therefore there is no guarantee that a grant will be awarded to each applicant. 2. Applicants that generate or which has signed, contingent leases with a tenant or tenants that generate sales tax revenues. Please note, City Council will not consider applications for the same address of a previous grant recipient unless the time period of the first grant has expired, all of the original criteria have been met, and the property ownership has changed. As identified by the Architectural Review Commission, projects having the greatest aesthetic impact in the City should likewise be given priority. In evaluating applications, they have recommended that Colleyville focus on and seek the following: 1. Projects that will encourage other restoration or redevelopment in the local proximity. 2. Projects where an immediate renovation will stop serious deterioration of the building's facade. Guidelines and Criteria - Page 10 of 14 3. Projects that improve the architectural integrity of the building façade. 4. Projects that demonstrate collaboration with adjacent properties and will help to attract people to Colleyville. 5. Projects that will result in new or increased property values or the generation of either sales or occupancy tax revenues for the City. 6. Projects which are strategically located. 7. Projects that may have a positive impact on existing, adjacent properties. In addition, proposed projects will be reviewed and based on the merits of individual applications. Individuals contemplating an application to the City’s Matching Grant Program should note that general building maintenance is not eligible under this program. All applicants will be considered on a case-by- case basis. Matching Grant incentives approved for the first three categories will consist of cash payments payable upon successful completion and inspection of all facility improvements or redevelopment, as outlined in an incentive agreement to be entered into between the City and the owner of the facility or facilities to receive the grant. If the City chooses to utilize the Matching Grant program for one of the first three categories of improvements, the City may elect to make a grant in an amount up to 50% of the cost of improvement, not to exceed $30,000 per improvement, with a minimum business investment of $15,000. Matching Grant incentives approved for the fourth category will be paid out, likewise as outlined in an incentive agreement to be entered into between the City and the owner of the facility or facilities to receive the grant, in two equal payments within the first two years of operation (i.e. one half after improvements have been inspected and the business opens its doors and the other one half after completion of one year of operation). Forgivable Loans The City of Colleyville will consider providing destination restaurants or retailers (again, ones that have “a strong enough appeal to draw customers from beyond” our community or “to whom consumers will make a special shopping trip”) with forgivable loans of up to an amount negotiated by the City Council, in which the restaurant or retailer is forgiven a portion of its loan for each year it is open and operates. Any loan approved under this program shall be forgiven 20% each year for up to 5 years. Thus for example, if City Council approves a forgivable loan amount of $100,000, it is to be forgiven in annual increments of 20% or $20,000, beginning one year after the issuance of a certificate of occupancy. The entire loan amount may be recaptured by Guidelines and Criteria - Page 11 of 14 the City, should the restaurant or retailer suspend operations at any time within 5 years following the issuance of a certificate of occupancy. Non-Cash Incentives The City of Colleyville will also consider providing non-cash incentives (primarily procedural in nature) for stimulation of development and redevelopment. Such incentives include: 1. Signage and intersection improvements already funded within the CIP; 2. Fast-track planning, plans review, and permitting; as staff work level allows; 3. Dedicated inspections; 4. Corporate relocation assistance for employees and their families; 5. Employee recruitment and training, as funded through State of Texas grant programs and Tarrant County College; 6. Possible access to community bank lending through the City’s CDARS program; 7. Recreational opportunities; 8. Business promotion and assistance; 9. Assistance with demolition of existing structures for redevelopment and new investment. Public Improvement Districts The City of Colleyville is also willing to consider the creation of Public Improvement Districts (PIDs). Public Improvement Districts may be created by a municipality at the request or with the consent of property owners. PIDs allow for the levy of voluntary assessments and the issuance of tax exempt bonds. Funds collected through PIDs and any associated bonds may be used for capital improvement projects and maintenance within the geographic area. Section 5. Recapture All incentive agreements shall include a provision allowing City staff access to the applicant’s business and/or facilities for an annual inspection, so the City may monitor and enforce accountability. In the event a business receiving incentives from the City of Colleyville fails to perform under the agreement executed between the City and the business, the incentive obligation on the part of the City will be void. Any incentive paid to the business up to the point of failure shall be returned to the City of Colleyville in full. All incentive agreements will be negotiated and executed to include claw-back provisions. Guidelines and Criteria - Page 12 of 14 Section 6. Procedural Guidelines Any person, organization or corporation desiring that the City of Colleyville consider providing economic development incentives to encourage location or expansion of operations within the City limits of Colleyville shall be required to comply with the following procedural guidelines. Nothing within these guidelines shall imply or suggest that Colleyville is under any obligation to provide incentives of any amount or value to any applicant. Preliminary Application Steps 1. Applicant shall complete an “Application for Economic Development Incentive” as provided by the City. 2. Applicant shall address all criteria questions outlined in Section 2. above directly on the application form and in letter format, if additional explanation and information are necessary. 3. Applicant shall prepare a plat showing the precise location of the property, all roadways within 200 feet of the site, and all existing land uses and zoning within 200 feet of the site. If the property is described by metes and bounds, then the applicant shall also provide a complete legal description. 4. Applicant shall present the application to the Director of Economic Development and obtain his/her signature that the package is complete before formal submission to the City. Applicant shall complete all forms and information detailed in items 1 through 3 above and submit them to the Director of Economic Development, City of Colleyville, 100 Main Street, Colleyville, Texas 76034. Application Review Steps 1. All information in the application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. 2. The application will be distributed to the appropriate City departments for internal review and comments. Additional information may be requested as needed. 3. Copies of the complete application package and staff comments will be provided to the City Council. 4. In light of the proprietary nature of this data, all information included within the application shall remain confidential unless and until formal action is taken to establish an incentive agreement. Guidelines and Criteria - Page 13 of 14 Consideration of the Application The City Council will consider the application at a regular or called meeting(s). State law stipulates that incentives need to be endorsed by a local governing body. Therefore, additional information may be requested as needed. The City Council of Colleyville may consider a resolution calling a public hearing to consider establishment of a tax reinvestment or redevelopment zone or other zone designation as deemed appropriate. The Colleyville City Council shall hold a public hearing and determine whether the project is “feasible and practical” and whether it “would be of benefit to the land to be included in the zone and to the municipality.” The City Council of Colleyville may consider adoption of an ordinance or resolution, as deemed appropriate, designating the area described in the legal description of the proposed project. The City Council may consider adoption of a resolution approving the terms and conditions of a contract between the City and the applicant governing the provision of the economic development incentives. If the City Council chooses to grant a tax abatement, the City must designate an area as a reinvestment zone. Any City designating a reinvestment zone must make two findings: 1. Proposed improvements are feasible and practical and would benefit the zone; and 2. The zone meets one of the eligible criteria for reinvestment zones. The City’s criterion include: 1) whether the proposed project within the zone is likely to contribute to the retention or expansion of primary employment, or 2) to attract investment within the zone. 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N vz�� A � � V a�i a c '�" � :; y emda wm"g� v N c m in. 0 d C � � 4 m ,y N � City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9 Agenda Date 03/03/2015 Type Report Department City Secretary Title Zoning Board of Adjustment Meeting Minutes - December 10, 2014 Attachments 1.Zoning Board of Adjustment Meeting Minutes - December 10, 2014 City of Colleyville Zoning Board of Adjustment Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Wednesday, December 10, 2014 City Council Chambers Call to Order The Zoning Board of Adjustment meeting of the City of Colleyville was called to order by Board member McNosky on December 10, 2014 at 7:00 p.m. Roll Call Present: Board members Jason Elms, Dee Kamerman (Alternate 2), Mark Collier, Judson Orlando, and Dee McNosky Absent: Board member Larry Kainer (Alternate 1) and Mike Leathers Staff Present: Ron Ruthven and Taci Wrisley 1. SWEARING IN OF NEWLY APPOINTED MEMBER Taci Wrisley swore in Dee Kamerman as Alternate 2 for the Zoning Board of Adjustment. 2. APPROVAL OF MINUTES Board member Collier made a motion to approve the minutes as written. Board member McNosky seconded. The motion to approve the minutes as written carried by the following vote: Aye: 5 – Elms, Kamerman, Collier, Orlando, and McNosky 3. PUBLIC HEARING AGENDA ITEMS 3a Request for a variance to certain provisions of Chapter 4 Landscaping and Buffering of the Land Development Code, the building setback requirements of Chapter 3-Land Use of the Land Development Code and to certain provisions of Section 3.26 Fences, Free Standing Walls, and Screening Materials of the Land Development Code on Lot 1B, Block 2, of the Andy Felps Addition located at 120 Acuff Lane, Case VC14-011 Ron Ruthven presented the case and briefed the Board. City of Colleyville Page 1 Zoning Board of Adjustment Minutes December 10, 2014 Board member McNosky questioned staff regarding whether there would be sufficient parking for the proposed use. Ron Ruthven replied yes. Board member Elms questioned staff regarding whether the existing accessory building was a permanent structure with a concrete foundation. Ron Ruthven replied yes. The public hearing was opened at 7:09 p.m. J. C. Sadler, the applicant, came forward and briefed the Board. Eric Brooks, the project architect, came forward to address questions. Board member Kamerman questioned Mr. Sadler regarding whether he checked city codes prior to purchasing the property. Mr. Sadler replied he did not check city codes until after the closing of the purchase of the property. Board member Kamerman stated her concern was with granting the requested variances when the codes were in place at the time the property was purchased and the effect it would have on the existing residential neighbors. Board member Elms questioned Mr. Brooks regarding whether the existing 22 foot entrance was being dedicated as a fire lane. Mr. Brooks replied no. Board member Elms stated he believed the site plan could be adjusted just a little bit and the variance would not be necessary. He further stated the need to save money was not a hardship. Discussion occurred amongst staff and the Board regarding the original zoning and the history of the property. Discussion occurred amongst staff and the Board regarding the site layout and code requirements. Phil Crombie, 128 Acuff Lane, came forward and spoke in support of this case. Board member Elms questioned Mr. Crombie regarding whether he was okay with the proposed changes to the existing accessory building. Mr. Crombie replied he did not have an issue with it. City of Colleyville Page 2 Zoning Board of Adjustment Minutes December 10, 2014 Board member McNosky questioned Mr. Sadler regarding whether any of the existing accessory building would be demolished. Mr. Sadler replied there would be a small tool shed that will be demolished on the northwest side of the property. Jeff Byerly, 7109 Pebble Hill Drive, came forward and spoke in opposition of this case. Discussion occurred amongst staff and the Board regarding the possibility of another use occupying the property and would the variances still be honored. There being no one else wishing to speak, the public hearing was closed at 7:46 p.m. Discussion occurred among the Board regarding their thoughts on whether the variances should be approved. Board member Elms made a motion to approve Case VC14-001 with the following conditions: 1.) A full variance is granted to the landscape buffer requirement contained in Section 4.6(3)j of Chapter 4-Landscaping and Buffering in the Land Development Code. 2.) A variance is granted to Section 3.24(F)e of Chapter 3-Land Use in the Land Development Code (which requires a minimum 25 foot building setback from any residentially zoned property) subject to all buildings on the subject property maintaining a minimum five foot setback from residentially zoned property. 3.) A variance is granted to Section 3.26 D(2)a of Chapter 3-Land Use in the Land Development Code subject to the existing six (6) foot wood fence along the east property being maintained as the required screening fence by the subject property owner. Board member Orlando seconded. The motion to approve Case VC14-001 with the following conditions: 1.) A full variance is granted to the landscape buffer requirement contained in Section 4.6(3)j of Chapter 4- Landscaping and Buffering in the Land Development Code. 2.) A variance is granted to Section 3.24(F)e of Chapter 3-Land Use in the Land Development Code (which requires a minimum 25 foot building setback from any residentially zoned property) subject to all buildings on the subject property maintaining a minimum five foot setback from residentially zoned property. 3.) A variance is granted to Section 3.26 D(2)a of Chapter 3-Land Use in the Land Development Code City of Colleyville Page 3 Zoning Board of Adjustment Minutes December 10, 2014 subject to the existing six (6) foot wood fence along the east property being maintained as the required screening fence by the subject property owner. Aye: 5 – Elms, Kamerman, Collier, Orlando, and McNosky 3b Request for a variance to certain provisions of Section 3.26 Fences, Free Standing Walls, and Screening Materials of the Land Development Code on Lot 2, Block 1, of the Summerbrook Addition, located at 2212 Glade Road, Case VC14-012 Ron Ruthven briefed the Board and explained the applicant had requested to withdrawn their case. Board member Elms made a motion to accept the applicant’s withdraw of Case VC14-012. Board member Collier seconded. The motion to accept the applicant’s withdraw of Case VC14- 012 carried by the following vote: Aye: 5 – Elms, Kamerman, Collier, Orlando, and McNosky 4. ADJOURNMENT The meeting adjourned at 8:00 p.m. Minutes were written and prepared by: Taci Wrisley Planning and Zoning Assistant The meeting minutes were approved on February 24, 2015 by a vote of 7-0. City of Colleyville Page 4 RESOLUTION R-15-3855 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF MARCH 3, 2015 WHEREAS,City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT the agenda decisions approved by City Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON THIS THE 3RD DAY OF MARCH 2015. ATTEST:CITY OF COLLEYVILLE Amy Shelley, TRMC David Kelly City Secretary Mayor