HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/3/2005 (2)
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PARKS AND RECREATION ADVISORY BOARD
AGENDA
Monday, January 3, 2005
6:30 p.m.
For the meeting conducted at the Park Annex
located at 5109 Bransford Rd.
I AGENDA I I
NUMBER AGENDA ITEM
1. Call to order
2. Approval of the March 18, 2002 Parks and Recreation Advisory Board
and Park Land Dedication Committee Joint Meeting minutes, and
approval of the November 1, 2004 Parks and Recreation Advisory
Board minutes
3. Introduction of Parks and Recreation Advisory Board members
appointed for the term January 2005 - December 2006
4. Discussion and consideration of Eagle Scout Project
5. Discussion and consideration of approving funds for trail development
6. Discussion of Youth Sports Associations' fee structures
7. Recreation, Athletics, Tennis and Seniors' Reports
8. Park Operations and Capital Improvement Status Reports
9. Citizen comments/presentations regarding items not on the agenda*
10. Adjournment
* (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action.
Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak
regarding matters not on the agenda.)
I certify that the above agenda was posted on the bulletin board at City Hall on December 30,2004/. .' :",\ >\"'v,
city Of
ilC9
Texas
PARKS AND RECREATION ADVISORY BOARD
AGENDA
Monday, January 3, 2004
6:30 p.m.
For the meeting conducted at the Park Annex
located at 5109 Bransford Rd.
AGENDA
NUMBER AGENDA ITEM
1. Call to order
2. Approval of the March 18, 2002 Parks and Recreation Advisory Board
and Park Land Dedication Committee Joint Meeting minutes, and
approval of the November 1, 2004 Parks and Recreation Advisory
Board minutes
3. Introduction of Parks and Recreation Advisory Board members
appointed for the term January 2005 - December 2006
4. Discussion and consideration of Eagle Scout Project
5. Discussion and consideration of approving funds for trail development
6. Discussion of Youth Sports Associations' fee structures
7. Recreation, Athletics, Tennis and Seniors' Reports
8. Park Operations and Capital Improvement Status Reports
9. Citizen comments/presentations regarding items not on the agenda*
10. Adjournment
*(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action,
Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak
regarding matters not on the agenda.)
I certify that the above agenda was posted on the bulletin board at City Hall on December 30, 2004 /
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PARKS AND RECREATION ADVISORY BOARD
AND
PARK LAND DEDICATION COMMITTEE
JOINT MEETING
MINUTES
Monday, March 18, 2002
7:00 p.m.
The meeting came to order at 7:05 p.m. on Monday, March 18, 2002 at the Parks and
Recreation Office. .
ROll CAll:
Park Land Dedication Committee Members: Mark Jones,
Bill Mitchell, Bud Sellers and Gil Turner
Park and Recreation Advisory Board Members:
Councilman Ginny Tigue, Tom Cicherski, Meg Davis, Chris
Foy, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck
Thomas, GiI Turner
Mayor Donna Arp, Councilman Richard Newton
ABSENT:
STAFF:
Dianne McWethy, Deputy City Manager
Monica Sue Walsh, Parks and Recreation Manager, and
Barbara Werner, Administrative Secretary
1. Overview of Park Projects
Monica Sue Walsh gave a presentation on current park projects
2. Discussion and Consideration of Webb House Funding
A History of Bransford Park and Webb house fundifig issues was given by Monica Sue
Walsh. The total project cost for the restoration of the Webb house is $349,427. The
funding allocation is $250,843 with a shortfall of $98,584.
After discussion by the combined boards, Bill Mitchell moved to approve using Park
land Dedication Fund monies in an amount not to exceed $98,584 to fund the shortfall.
GiI Turner seconded the motion. The vote was unanimous.
Meeting adjourned at 8:45
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PARKS AND RECREATION ADVISORY BOARD
MINUTES
Monday, November 1, 2004
6:30 p.m.
Vince Rosen called the meeting to order at 6:38 p.m. on Monday, November 1,2004
at the Parks and Recreation office.
ROLL CALL:
Connie Hampton, Council person Rich Hendler, Bob
Leininger, Pete O'Brien, Vince Rosen, Councilperson Tom
Hart and Chuck Thomas
ABSENT:
Chris Foy, Pete Riis and Gil Turner
STAFF:
Monica Walsh, Director of Parks and Recreation and Dixie
Smith, Administrative Secretary
1. Call to Order
2. Approval of the September 13, 2004 Minutes
Chuck Thomas moved to approve the September 13, 2004 minutes. Bob Leininger
seconded the motion. The vote was unanimous.
3. Discussion and consideration of Eagle Scout Project
Eagle Scout did not attend meeting.
4. Discussion and consideration of a policy for naming and renaming park lands
and facilities
Monica Sue Walsh, Director of Parks and Recreation reported that the City of
Colleyville did not have a policy for naming and renaming park lands and facilities.
Staff researched the policies of several cities and developed a Naming and
Renaming Park Lands and Facilities policy and a Park/Facility Name
Recommendation form. Connie Hampton made a motion to approve the Policy for
Naming and Renaming Park Lands and Facilities and the Park/Facility Name
Recommendation form. Pete O'Brien seconded the motion. The vote was
unanimous.
Parks and Recreation Advisory Board Meeting
November 1, 2004
Page 2
5. Discussion and consideration of a fee structure at Reagan Park for the new
baseball/softball practice fields
Monica Walsh, Director of Parks and Recreation, reported that the existing Ordinance
provided a fee structure for game fields, but not for practice fields. Monica Walsh
reviewed proposed Ordinance modifications which included guidelines and user fees
for practice fields. Chuck Thomas made a motion to approve the modifications to the
existing Ordinance. Pete O'Brien seconded the motion. The motion passed with a
vote of 4 to 1.
6. Discussion of Youth Sports Associations' fee structures
Bob Leininger and the Board discussed resident/non-resident fees charged to youth
sports associations. Bob Leininger requested that it be discussed again in
December.
7. Recreation, Athletics, Tennis and Seniors' Reports
Monica Walsh, Director of Parks and Recreation, provided an overview of the current
and proposed recreation programs and activities available to citizens of Colleyville
and surrounding areas. In October the Parks and Recreation Department held its
first Haunted Trail. In September the City of Colleyville Parks and Recreation
Department was awarded the Texas Amateur Athletic Federation (TAAF) 2005 Girl's
14 and Under State Softball Tournament. The tournament will be hosted in July.
8. Park Operations and Capital Improvement Status Reports
Monica Walsh, Director of Parks and Recreation, presented a status report on current
projects.
10. Adjournment
Chuck Thomas moved to adjourn at 8:16 p.m. Pete O'Brien seconded the motion.
The vote was unanimous.
Respectfully submitted and approved:
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Dixie S. Smith, Administrative Secretary
"
CITY OF COLLEYVILLE
PARKS AND RECREA TION
~
Meeting
1/3/05
Agenda #
3
colleyville parks and recreation
. .
Department: Parks and Recreation
Subject: Introduction of Parks and Recreation Advisory Board members appointed for
the term January 2005 - December 2006
On December 21, 2004, City Council approved the following appointments to the Parks
and Recreation Advisory Board:
Place 1
Place 3
Jerry Birkes
Vince Rosen (incumbent)
ACTION TO BE TAKEN
~ Discussion Only
o Procedural Change
o Possible City Council Policy
Recommendation
o Information Only
Page :Lof ~
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DEe 1 0 2004
'Application for Appointment
CITY SECRETARY'S
FF
Planning and Zoning Commission and Zoning Board of Adjustment
applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business
days after the application deadline as advertised in the Public Notice, These forms are available on the
City's website at <httc:/Iwww.collevville.com/boardslacclication.asc> or by contacting the City Secretary at
817,503,1130
Ms.
Mrs. ,
M Name: B /1' ke ~ ..Jerl'x- 0
(Last) . (First) "CMI) r:v.. '7
Address: 1 ~Ol Ash/ord LC 47~1(,S-71 Z~fP~
Home Telephone: 8/ 7 J./.q 8 7311 Work Telephone: fin.. 6, sa,' .A 38...J
0" I affirmatively consent to the release, of my personal e-mail address by the City.
E-mail Address: _Ja b(r~5@ SbC.fflcha/.. Vi. f Fax: -
Board, Commission or Committee Appointment Desired: Po.rb,J- ReG, Adv/s.Jr'( 13o,!rJ
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
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('r.//pyv//' Y'~I-I-~ ~~-I half BO'ir'"A 81 Dlrf'e crs
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
"J: f2 r L h~,- I'm i') yc:)L/Q tJ{1 r r,o,-K '5
.
Do you understand that attendance and active support is required for each appointee?
v yes no
Signature:
Date: /:A - CJ - D cj
Once the . ouncil has filled a position, your application will be removed from the file
and you must reapply for future openings.
This Information will become a Public Record.
City Secretary, 100 Main Street, Colleyvllle, Texas 76034, Phone: 817.503.1130 Fax: 817.503.1139
.~
1'ex._
Application for Appointme
DEe - 2 2004
Planning and Zoning Commission and Zoning Board of djustme;tTY SECRETARY'S
applicants are required to file Financial Disclosure and Business Conflict of iness
days after the application deadline as advertised in the Public Notice. These fonns are available on the
City's website at <hlto://www.collewille.comlboardslaoolication.aso> or by contacting the City Secretary at
817.503,1130
V::u=
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7"-03'f
.307 og 3
Work Tele hone:
I affirmatively consent to the release of my personal e-mail address by the City.
E-mail Address:lhN.6@~{)>EN~oMc.CoM
a.--
Board, Commission or Committee A intment Desired:
Qualifications: (list educational background or experience that would assist you in
carrying out the duties of this appointment)
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~Q.. ~~'1 Qc:..~ ArT (; C~"() Ur'lc.rJ
Reasons for Serving: (state briefly the contributions you can make to this appointment
and your reasons for wanting to serve on the Board, Commission, or Committee)
I tbkJe .f.c11< !o V"O(t.\..IoJ~1 lww IJ C.te.... t- b~ P~-L
OF-- ~-e ~d ~ S.c.4 ~.(. C\4.<L&".IL4+ p.-(.)~~ <1""p(.....L....J
I\....~ Cn.~ ~ 1.a,w .
Signature:
Once the City Council has filled a position, your application will be removed from the file
and you must reapply for future openings.
This infonnatlon will become a Public Record.
City Sec18t8ry, 100 Main Street, CoIleyville, Tex.. 76034, Phone: 817.503.1130 F.x: 817.503.1139
"
CITY OF COLLEYVILLE
PARKS AND RECREA TION
~
Meeting
1/3/05
Agenda #
4
colleyville parks and recreation
. .
Department: Parks and Recreation
Subject: Discussion and consideration of Eagle Scout Project
Zahear Tajani with Troop 758 will present his project to re-seal Kidsville playground.
Recommendation:
Approval
ACTION TO BE TAKEN
D Discussion Only
D Procedural Change
D Possible City Council Policy
Recommendation
[gJ Information Only
Page Lof 1
"
CITY OF COLLEYVILLE
PARKS AND RECREA TION
,
Meeting
1/3/05
Agenda #
5
colleyville parks and recreation
. .
Department: Parks and Recreation
Subject: Discussion and consideration of approving funds for trail development
The City of Colleyville will be constructing a 10' wide (5" thick) concrete trail along the
north side of McDonwell School Road from the Westmont Subdivision to the new Keller
Independent School District (KISD) school. The trail will switch from the north side of the
road to the south side of the road at the western end of the Clairmont Subdivision. The
total length will be approximately 4,000 linear feet. This trail is identified as a proposed
pathway in the City Council adopted "Colleyville Pathways A Citywide System Trail Master
Plan."
The cost of the trail project is estimated to be $197,000. Funding in the amount of
$25,000 is available in the sidewalk escrow account. The remaining balance of $172,000
is recommended to be funded through Parkland Dedication monies,
The City of Colleyville will also be constructing a 5' wide (4"thick) sidewalk along the south
side of McDonwell School Road from Remington Park to the intersection of the 10' trail
east of the new Keller Independent School District (KISD) school. The total length will be
approximately 1,300 linear feet.
The cost of the sidewalk project is estimated to be $27,000. Funding is available for this
project in FY04/05 sidewalk task force monies and the sidewalk escrow account.
D Information Only
D Procedural Change
[8J Possible City Council Policy
Recommendation
ACTION TO BE TAKEN
D Discussion Only
Page 1.of 2.
Discussion of funds for trail development
Page 2 of 2
The project is currently scheduled to be under construction in early March 2005. The
estimated project length will be 75 calendar days. Substantial completion will be in May
2005, contingent on the weather.
Due to the new Keller Independent School District (KISD) school scheduled to be opened
in August 2005, it is very important to have a safe pedestrian/bicycle route to the school.
Without sidewalk access, parents, youth and the public will not be able to walk to school
without using the street. All of the schools within Colleyville have some type of
sidewalk/trail to access the schools. Keller Independent School District (KISD) anticipates
an enrollment of 350 students in August 2005 with peak enrollment of 450 students and
maximum enrollment of 600 students over five years. Thirty five percent of the students
will be Colleyville residents.
Staff will provide maps identifying these trail routes at the meeting. Staff recommends
using Parkland Dedication Fund monies in an amount not to exceed $172,000 to fund the
trail development along McDonwel1 School road.
Recommendation:
Approval
"
CITY OF COLLEYVILLE
PARKS AND RECREA TION
,
Meeting
1/3/05
Agenda #
6
coileyville parks and recreation
.
.
Department:
Subject:
Parks and Recreation
Discussion of Youth Sports Associations' fee structures
In response to your request at the last Parks and Recreation Advisory Board meeting,
staff has provided information concerning the Youth Sports Association's fee structures.
Staff surveyed the surrounding communities regarding fees that are charged to their local
sports associations. The following two tables identify those fees:
Do you charge a fee to residents that participate in your local youth sports associations?
Bedford Euless Grapevine Hurst Keller NRH South lake Collevville
Baseball $7 $0 $0 $7.50 $0 $12 $8 $5
Basketball $0 $0 $0 $7.50 $0 $0 $0 $0
Football $0 $0 $0 $7.50 $0 $4 $0 $0
Soccer $7 $0 $5 $7.50 $0 $4 $8 $5
Softball $0 $0 $0 $7.50 $0 $12 $8 $5
Wrestling $0 $0 $0 $7.50 $0 $0 $0 $0
Do you charge a fee to non-residents that participate in your local youth sports
association?
Bedford Euless Grapevine Hurst Keller NRH South lake Collevville
Baseball $7 $0 $0 $7.50 $0 $15 $0 $15
Basketball $0 $0 $10 $7.50 $0 $10 $0 $0
Football $0 $0 $0 $7.50 $0 $5 $0 $0
Soccer $7 $0 $5 $7.50 $0 $5 $0 $15
Softball $0 $0 $0 $7.50 $0 $15 $0 $15
Wrestling $0 $0 $0 $7.50 $0 $0 $0 $0
ACTION TO BE TAKEN [gI Discussion Only D Procedural Change
D Information Only D Possible City Council Policy
Recommendation
Page Lof 2.
Discussion of Youth Sports Associations
Page 2 of 2
Staff also tabulated the total number of participants in Colleyville Youth Sports Associations
for the 2004 calendar year. The following table identifies those numbers.
2004 R .d
d N R .d
p
t T t I
eSI ent an on- eSI ent artlclPan oas
Association Winter/Sprinq 03/04 Fall 04
Baseball Residents 500 314
Non-Residents 329 189
Total 829 503
Basketball Residents 407 NA
Non-Residents 171 NA
Total 578 NA
Football Residents NA 167
Non-Residents NA 111
Total NA 278
Soccer Residents 666 698
Non-Residents 692 405
Total 1358 1103
Softball Residents 177 137
Non-Residents 133 106
Total 310 243
Wrestling Residents 40 NA
Non-Residents 10 NA
Total 50 NA
Staff asked Colleyville Soccer Association to provide information pertaining to practice soccer
use at Pleasant Run practice site.
Colleyville Soccer Association had 86 recreational teams and 11 select teams this past fall
season. During this past fall season, Pleasant Run Practice Fields were scheduled for six
days of practices during a normal week. Four of the days are for recreational teams and two
of the days are for select teams. Select teams are also given access to the fields after
7:30 p.m. on "recreational days" as well. There is no usage on Saturdays and limited usage
on Sundays due to games and church activities.
They recently have decreased the amount of select teams that register through Colleyville
Soccer to mitigate some of the demand on the practice fields. Approximately, 75% of the
practice time is used by recreational teams and 25% is used by select teams during the
course of the fall and spring seasons.
CITY OF COLLEYVILLE
PARKS AND RECREA TION
,
Meeting
1/3/05
Agenda #
7
colleyville parks and recreation
. .
Department: Parks and Recreation
Subject: Recreation, Athletic, Tennis and Seniors' Report
I. Recreation
A. On November ih the Department hosted the Texas Junior Anglers Fishing Day
at the Colleyville Nature Center with approximately 120 in attendance.
B. The Department received the TRAPS Regional Lone Star Programming Award
for the Outdoor Kids Program.
II. Tennis
A. During the month of November, 50 tennis players participated in group or
private lessons at Colleyville City Park.
IV. Senior Adults
A. Metroport Meals on Wheels luncheons and activity program continues on the
first and third Friday of each month at the Colleyville Center. In November they
had 125 participants enjoy the luncheons.
B. On December 9, thirty seniors attended the annual holiday dinner at the
Colleyville Center. Participants enjoyed a catered dinner from Boston Market, a
gift exchange, musical entertainment and pictures with Santa.
~ Information Only
D Procedural Change
D Possible City Council Policy
Recommendation
ACTION TO BE TAKEN
D Discussion Only
Page Lof 2.
Athletic, Tennis and Seniors' Report
Page 2 of 2
Recreation Classes and Participants Revenue
Proarams
Adult Enrichment 3 19 $734
Youth Development 1 11 $460
Tennis 2 52 $1,765
Athletic Programs 0 0 $0
Senior Adults 10 322 $75
Special Events 1 120 NA
Reservations 34 NA $592
Volunteers 2 events 17 NA
Totals 16 498 $3,626
,
colleyville parks and recreation
. .
CITY OF COLLEYVILLE
PARKS AND RECREA TION
Meeting
1/3/05
Agenda #
8
Department: Parks and Recreation
Subject: Park Operations and Capital Improvement Status Reports
COTTONBEL T TRAIL
Project Description:
Consultant:
Contractor:
Status:
Construction of the of Cotton belt Trail
Mesa Design Group
ACC, Inc.
Under construction
Substantial Completion: Spring 2004
COTTONBEL T TRAIL, PHASE II
Project Description:
Consultant
Contractor:
Design of Cotton belt Trail Phase II
Halff Associates, Inc.
N/A
Status: Under design
Substantial Completion: Spring 2005
ACTION TO BE TAKEN
D Discussion Only
D Procedural Change
D Possible City Council Policy
Recommendation
~ Information Only
Page Lof 2.
Park Operations and Capital Improvement Status Report
Page 2 of 2
REAGAN PARK
Project Description:
Consultant
Contractor:
Status:
Substantial Completion:
Construction of practice baseball and softball field
Newman, Jackson, Bieberstein Landscape Architecture
Dean Construction
Under Construction
Spring 2005
OTHER ITEMS
Early next year, contingent on the bond referendum results, staff will be discussing
funding for McPherson Master Plan Phase I and the new Senior Center.
Reagan Park ribbon cutting will be January 22, 2005 at 2:30 p.m.
CITY COUNCIL ACTION
In November City Council approved Bransford Park be designated as a historical park.
In December City Council approved the Reagan Park fee structure.