HomeMy WebLinkAboutBudgets-Budgets-6/1/2004
THE CITY OF COLLEYVILLE
THE COMMUNITY VISION
We, the Citizens of Colleyville, are dedicated to preserving and
enhancing strong family and community values, gracious suburban
living, natural beauty, and historical settings.
We willfoster and manage commercial and residential growth such that
both will be compatible with each other, with our quality of life
objectives and within the confines of the resources of the City of
Colleyville. We will work in partnership with our school system to
provide the best possible education and training for our following
generations. We will promote effective and efficient city management
and elected leadership. We are committed to the attraction and retention
of a professional city workforce by making the City of Colleyville the
"employer of choice" in Northeast Tarrant County.
We will provide safe, uncongested, visually pleasing roadways and
attractive landscaped residential and commercial environments. We
will provide our citizens with a safe community free of pollution, crime,
and drugs.
We recognize that this vision statement is the ideal on which our
community is shaping its future. Therefore, we the citizens of
Colleyville, pledge ourselves to a program of goal-oriented actions and
decision making, for the betterment of Colleyville.
fM
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Colleyville
Texas
President
Executive Director
For the Fiscal Year Beginning
September 30, 2003
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The Government Finance Officers Association of the United States and Canada (GFOA) presented
a Distinguished Budget Presentation Award to the City of Colleyville, Texas for its annual budget
for the fiscal year beginning October 1, 2003. In order to receive this award, a governmental unit
must publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
The award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
Annual Budget
Table of Contents
City Council.............. ........ ............... ......... ........ .... ........... ...... ...... ....... .................1
Budget Message................................................................................................. 3
Organizational Charts........................................................................................ .23
Budget Process................................................................................................. .26
All Funds Summary ...................................................... .............. ..... ........... ........34
GoalslWork Initiatives...................,.................................................................... .37
Financial Policies.............................................................................................. .41
General Fund Summary.................................................................................... .44
Tax Data............................................................................................................4 7
General Fund Revenue Projections.................................................................... 52
City Manager...................................................................................................... 59
Building Inspection............................................................................................. 67
Economic Development..................................................................................... 72
City Secretary..................................................................................................... 77
Finance............................................................................................................. .82
Legal................................................................................................................. .87
Library................................................................................................................ 89
Engineering........................................................................................................ 96
Community Development...,.,.,.,.....,..,.,.....,.,.,.............,.,.....,..,..,.,....,.,.....,.,....,1 03
Fire............................................,..............,.......................................................1 08
Police.............................................................................................................. .115
Parks............................................................................................................... .121
Streets & Drainage.....,.,...,.,.,.,...,..,..........,...,...,.........,....,..,.,.,.......,.,.,......,.,., .,127
Recreation...... . .... ..... ....... . ............ .. .. . .. . . . . . . . .... ... ., .. . . . ........ . ..... . . .... ........ . . ..........133
Communications............................................................................................. .139
Community Center.......................................................................................... .146
Municipal Court............................................................................................... .152
Fleet Maintenance...,.....,.,.......,.,.,.,....,.,.,.,.,...,..,....,.,..,.,.,....,.,...,.....,.,.,........., .157
Building Maintenance ....... ....... ............. ..... .............. .......... ..... ...... ...... ..............162
Information Services........................................................................................ .167
General Fund - Non-Departmental Expenses..........,.,.,.,.,.,.,.......,...,.,....,.,.,.,. ..172
Utility Fund Summary ...... .................. ...... ............... .......... ...... ...... ..... ............. ..174
Utility Administration........................................................................................ .184
Utility Billing..................................................................................................... .189
Utility Operations............................................................................................. .194
Utility Fund - Non-Departmental Expenses...................................................... .200
Debt Service Fund.......................................................................................... .202
Drainage Utility Fund....................................................................................... .208
Capital Outlay...........................................,..,......,............................................ .219
Capital Improvement Program......................................................................... .222
Demographic Information................................................................................ .258
Glossary.......................................................................................................... .266
Fiscal Year 2004 - 2005
City Council
1
Fiscal Year 2004 - 2005
City Council
Joe Hocutt - Mayor
Jon Ayers - Mayor Pro Tern
Mark Skinner - Place 1
Elaine Dolan - Place 2
Rich Hendler - Place 3
Tom Hart - Place 5
C'oii~c-
2
Fiscal Year 2004 - 2005
Budget Message
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MEMORANDUM
Office of the City Manager
TO:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Bill Lindley, City Manager
FY 2005 Budget Message
September 17, 2004
INTRODUCTION
I am pleased to submit the FY2005 Combined Operating Budget for your
consideration. The budget is balanced and prepared in accordance with State
law, the Colleyville City Charter and the budget policies. While this budget does
not fund all departmental requests, it meets the City Council's priorities for
service improvements identified during the June 10 and 11, 2004, planning
session. The document also reflects City Council direction from the August 6
and 11, 2004 budget worksessions. The 2005 Budget has been adjusted to
reflect for the associated costs for the lighting of a practice area at CHHS and
additional costs for utility line extensions by Oncor in the northwest quadrant of
the city. The combined FY2005 Budget is $27,196,915 as summarized in the
following table.
13,920,071
672,036
8,468,927
2,132,271
701,928
1,301,682
27,196,915
Along with budget challenges resulting from the economic slowdown following
September 11, 2001, the funding level needed for a number of City operations
has hindered us from keeping pace in other program areas. During this time, we
have been able to meet the public's expectation of opening 84,000 square feet of
new City facilities and maintain strides with peer cities for employee
compensation.
I appreciate the City Council's support of the goal of developing a sustainable
budget with core operations appropriately funded to meet the service demands of
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the citizenry. As we have discussed, some of the more prominent funding needs
include:
./ Salary Compensation and Benefits;
./ Street and Building Maintenance;
./ Computer, Small Capital Equipment and Vehicle Replacement
Your appreciation in my assessment that funding levels for a City the caliber of
Colleyville should be enhanced has played a central role in the budget presented
for consideration for the upcoming year. Although we have a ways to go to
develop a fully funded and sustainable budget, significant progress has been
made in a relatively short amount of time, as evidenced in this document.
Building a Budget
The budget process for staff began in March, 2004. Budget direction was
provided during a City Council planning worksession and culminating with two
special budget worksession in August. This budget supports, among other
efforts: public safety, code enforcement services, public works, parks and
recreation, library and utility services. The FY2005 Budget has been formulated
by reflecting on a philosophy of:
./ Providing solid core governmental services with quality service;
./ Valuing our employees;
./ Remaining fiscally sound;
./ Pursuing opportunities to partner with other public providers; and
./ Effectively allocating resources to meet citizen needs.
The Challenge
By its very nature, the development of a budget is the allocation of scarce
resources. There will always be more needs than available funds. With this
recognition, the preparation of the FY2005 Budget for your consideration
includes:
./ Operational costs being scrutinized carefully to ensure the necessity of each
expenditure in the context of the current service delivery and financial
environment;
./ Programs being evaluated for potential adjustment where associated
activities may have declined;
,/ Appropriate fund balances being maintained; and
./ Quality of service delivery for basic services, and secondarily of popular
programs, being a high priority for continuation and/or expansion.
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Property taxes will most likely always account for the majority of available funding
for City services. In the last several years, this has principally been achieved
with increased property valuations and a declining debt tax rate. Funding for new
and expanded programs has predominately been gained by holding the
combined tax rate the same by reallocating reductions in the debt tax rate. With
anticipated capital programming, reductions in the debt tax rate will not be as
prevalent. We will continue to benefit from increased property valuation, which
will principally be driven from new construction, yet at slower rates than
historically.
In response to the economic slowdown over the last few years, our operating
budgets have either been held or trimmed of excess programs and expenses in
efforts to meet reduced funding availability. In my assessment, these past
cutting efforts to balance the budget have included options that are no longer
sustainable. In response to this, the City Council asked staff to prepare a multi-
year budget identifying additional funding needs on a broad level.
During the June 2004 City Council planning session, Department Heads provided
an overview of anticipated departmental budget growth for the next five years. A
separate five-year budget summary is provided with the FY2005 Budget. The
schedule for vehicle purchase has been funded based on the implementation of
a leasing and cash program. As a special note, operational funding for a
possible Central Fire Station is not included since the program has not been
determined by the City Council. Additionally, preliminary planning for library
expansion into the second floor of the Library is not included pending a future
decision by the City Council.
Creating a Sustainable Budget
COlleyville's budget model has typically followed a traditional municipal approach
of core expense items competing against each other. For example, the need for
replacing a vehicle competes against another vehicle or building repair for
available revenues. The result is likely a lose-lose scenario. The staff, City
Council, and ultimately the public, is frustrated from no recognition of each need
being as important for the overall organization.
The FY2004 Budget began the initial building block of moving towards a
sustainable budget philosophy. Funding for ongoing computer technology and
replacement, building maintenance and replacement and supplemental street
maintenance funding were initiated. There are certain core operating expenses
that are important for the ongoing operations of the City, like a business, for
equipment replacement, care of buildings, compensation funding, etc. Following
the City Council planning session, the central theme in developing the FY2005
Budget has been to move strategically forward in implementing a sustainable
budget at greater levels. The FY2005 Budget focuses on:
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Street Maintenance:
Following City Council direction, the budget allocates $445,000 towards overall
street maintenance. If approved, this would be a major step in meeting the goal
of attaining a sustained $650,000 funding threshold.
During the June and August worksessions, the City Council supported efforts to
fund $110,000 for the purchase of an asphalt patching vehicle to provide greater
work efficiency and reduce work related accidents. Accordingly, the budget
provides for the purchase of this equipment from the allocation of available Fund
Balance, as directed during the August 11, 2004 budget worksessions.
Additionally, $45,740 is allocated for the purchase of equipment to provide for the
sealing of streets to more efficiently defer major road repair and overlays. This
funding is not included as part of the $445,000 overall funding commitment and
will be reallocated to the Vehicle Replacement Program forecasted for FY2006.
Vehicle Replacement:
Five years ago, vehicle and equipment purchases were eliminated from the
annual budget, with purchases funded with year-end budget savings. Although
effective, this approach does not give the public an assurance of needed
equipment being provided in a timely manner for efficient delivery of service.
Fortunately, monies are available from current year-end budget savings for the
purchase of three (3) police vehicles. The Finance Department has identified
that, excluding police vehicles, a sustainable budget of $60,000 per year is
needed for vehicles beginning in FY2006. Reduced budget commitments in the
FY2006 Colleyville Crime Control and Prevention District (CCCPD) will provide
annual funding for three (3) police vehicles.
Within two years, the City may have a fully funded vehicle replacement program.
In preparing the FY2006 Budget, an additional $14,260 will need to be added to
the vehicle replacement program for a sustainable vehicle replacement budget.
In addition, approximately $35,000 will be needed annually for the Parks
Department related mowing-maintenance equipment beginning in FY2006.
Lastly, the Fire Department will need $40,000 in the FY2006 Budget and an
additional $60,000 in the FY2007 Budget to provide for ongoing ambulance and
engine replacements through a multi-year leasing program. Based on historical
revenue growth, the City Council will be positioned to meet the additional funding
commitment of $89,260 in the FY2006 and the additional $60,000 for the FY2007
Budget preparations.
The condition of the Drainage Fund equipment severely impacts efficiency in
addressing ongoing drainage and related mowing obligations. The bond
covenants for this fund requires approximately $60,000 each year of additional
revenue be generated in excess of annual expenses. This excess cash is
planned to be allocated to creating an equipment replacement program.
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Small Capital/Equipment Replacement:
Another area of enhancement for the budget is funding of $9,992 for ongoing
small capital and equipment item purchases, such as printers and copiers.
Similar to vehicle funding, budgeting for these types of purchases had previously
been removed from the annual budget.
Fire Equipment:
In the FY2005 Budget, funding is provided in the amount of $9,500 for the annual
replacement of Self Contained Breathing Apparatus (SCBA) air packs.
Additionally, $4,490 has been allocated for the annual replacement of winter
coats and other similar apparel.
Compensation and Benefits:
Maintaining an investment in staff is an important component in the development
of the FY2005 Budget. This philosophy is driven by the City Council's
commitment to being an "Employer of Choice" initiated by the City Council in
FY2000 and reaffirmed during the June 2004 planning session.
In preparing the FY2005 Budget, the one area with limited advancement is the
Compensation and Benefits Program. With the City Council's focus on
increasing street maintenance funding and other under-funded core service
needs, there is not enough available funding to fully address this area. Clearing
the field of competing needs, the FY2005 Budget positions us to give attention to
our employees when preparing for FY2006 and future budget years.
The FY2005 Budget includes a 2% Cost of Living Adjustment (COLA) for all
employees, effective October 1, 2004. A companion 2% COLA is additionally
funded to be effective January 2005 per the City Council discussion at the
August 11, 2004 worksession. These adjustments will cost the General Fund
$256,158, the Drainage Fund $5,980 and the Utility Fund $38,173.
The supplemental 2% COLA is funded by various modifications, as directed
during the August 11 worksession, to the initial draft budget presented to the City
Council. By accounting for an increased $10,000 in investment returns, staff also
reduced Organizational Development and the Employee Wellness program
respectively $5,000. The City's participation with the regional NETS program
($9,087) was eliminated from the budget. Remaining budget adjustments include
a reduction of the initial street funding by $80,695 and an allocation of $25,695
from available cash back to street maintenance. The affect of these various
adjustments funds the required $109,782 for January's supplemental 2% COLA
program.
The quality of our employees and ability to beat the competition in service
delivery, against our low staffing ratios, dictates that we must continue to make
progress in our compensation program. Being a service driven organization,
nearly 70% of the General Fund expenses are allocated to personnel.
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The average COLA/Merit adjustment for the peer cities in FY2005 is projected to
be a combined 3.5%. The 4% COLA adjustment will allow Colleyville to maintain
its relation to the peer cities. The following table reflects the current and
anticipated salary adjustments for FY2005, subject to change. Considering
FY2003 and FY2004, Colleyville has generally been able to keep pace with the
overall average salaries of the peer cities, as shown in the following table.
2003 2004 2005
2% 0% 4% 0% 4%
0% 0% 0% 0% 0%
0% 4% 0% 4% 0%
3.5% 0% 2.75% 0% 4%
2% 4-6% 3% 4-6% 1%
2% 0% 2% 0% 3%
0% 0% 0% 0% NR
0% 0% 0% 0% 3%
Faced with limited salary adjustments and a lack of available merit pay, overall
salaries may continue to show slippage compared to our peer cities. This
slippage will be impacted further if South lake proceeds with an anticipated
FY2005 Budget goal of being at 60% of their overall salary market. The 4%
COLA adjustment will substantially keep pace with our peer cities. As our
compensation continues to lag in the market place, each department is faced
with maintaining morale, filling positions and controlling turnover. The following
table reflects the percent slide in our salary comparison over the past year.
Employee Minimum Maximum Actual Salary Average Salary
__!}!g!:p____B~f]ge____ __~nqf~____52~h Perc_~'2ti!f!___ __ _~~~I:f~rCe!7JjI_~_
Employee __ ___: ?l.Q_ %_____=-_ 8.0 % ___ _ _ _ - _~:~ %______ _ __ __ __=-~:5~i~___.____
Dept. Head - 9.0 % - 11.0% - 11.0% - 8.0 %
It is important to evaluate an overall compensation program by considering both
compensation and benefits. The largest benefits component in our
compensation program is employee insurance. This allows the City to undertake
efforts to fund employee health, life and dental insurance above our peer cities.
Colleyville's 75% contribution of dependent insurance exceeds the reporting peer
cities average of 52% contribution. Thus, the lower salary earnings differential of
our employees is offset by the higher insurance benefits program.
The total cost for the insurance program is $1,389,416 for the FY2005 Budget.
Of this amount, $1,137,674 is funded through the General Fund. Citywide, the
annual premium for dependent insurance will be $508,726 this year. This
premium is split with the City paying 75% and the employee paying 25%.
In addition, the City participates at the premium level in the Texas Municipal
Retirement System (TMRS), similar to our peer cities. Under this system, the
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City matches the employee retirement contribution at a 2 to 1 ratio. Additionally,
the City is at the maximum contribution rate and annually provides updated
service credit adjustments to maximize the employee retirement potential.
Funding for participation in the TMRS program is $856,355 for the General Fund.
Exit interviews reveal that the highest percentages of employees leave because
of financial reasons or better job opportunities. For the compensation program,
this translates into the need to maintain efforts in improving the overall
compensation structure. The largest percentage of employees separating from
the City continues to be those with tenure of less than five years. This employee
group receives a large amount of technical and soft skills training to enhance
their level of proficiency and productivity being the newest to the organization.
Unfortunately, as these employees leave, the City is just beginning to recoup a
return on our investment in training.
1997
11%
1998
10%
1999
17%
2000
10%
2001
7%
2002
7%
2003
12%
2004
13%
Colleyville's position in the market continues to lag, even when factoring in our
overall compensation and benefits program. Critical tasks continue to be added,
including community needs and federal and state mandates, to existing
workloads. In fact, we have several positions that are responsible for job
functions of two or three positions. Increasing funding for salary and staffing
adjustments will be a critical aspect of future budgets.
Managing in tough times
An ongoing means of funding for City operations is to aggressively look at other
area governments to maximize economy of scale for cost savings. As with past
years, part of my budget approach is to embrace the concept of partnering with
other governmental units, with the guiding principal that it should meet the BEE
test (beneficial, economical and efficient) for Colleyville. The projected budget
proposes to contract for services with other governments in the following areas:
. Street Overlay:
To maximize street maintenance, the City will continue partnering with
Tarrant County. The County has phenomenal street overlay capabilities
and has shown a strong interest in assisting our maintenance program.
. Elections:
For the last three years, the City has contracted with the Tarrant County
Elections Administration Department to conduct local elections. The
efficiency and expertise provided by the County enhances the quality of
the electoral process available to the citizenry.
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. Building Maintenance:
We will continue to contract with Tarrant County for janitorial support
services for the Colleyville Justice Center, the Colleyville Public Library
and the Colleyville City Hall.
. Public Safety:
Continued participation with the Metroport Teen Court is funded jointly
with the cities of Grapevine and South lake. Funding is also provided to
meet the contractual obligations of the Bedford Response Area.
. Regional Transportation:
The expense plan continues funding with the Trinity Railway Express
(TRE) for residents' participation with the regional mass transit authority.
. Fleet Maintenance:
Efforts to minimize the operating cost for our garage by contracting out
major repairs for fire fighting equipment with the City of Grapevine will
continue.
. GCISD:
We will continue to focus work efforts with the District for printing, tax
collection services and use of recreational facilities to maximize our
operating budget.
. Economic Development:
This will be the first full year in partnering with the North Central Texas
Council of Governments (NCTCOG) hosting a website offering property
information in support of our economic development efforts. City
infrastructure information, mappings and property information is provided
on the site.
. Geographic Information Services (GIS):
Funding for the GIS program, in conjunction with the City of South lake, is
funded at 16 hours per week.
REVENUES
The development of the draft budget started with an evaluation of available
revenues. A few points in assessing revenue opportunities were:
~ Moderate sales tax growth of 8%
~ Slight increase in investment earnings to 2%
~ Anticipating 160 housing starts in FY2005 compared to 135
budgeted for FY2004
~ Projecting an additional $269,463 in building permits revenues
The main source of income for the City is property taxes, which account for 54%
of our total revenue. The Tarrant Appraisal District has rendered Colleyville's
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property valuations for FY2005 at $2,638,121,496, which includes the TIF District
valuation of $103,441,381. This is 5.50% higher overall than last year's
valuation.
Appraised Property Values
$3,000,000,000
$2,500,000,000
$2,000,000,000
$1,500,000,000
$1,000,000,000
$500,000,000
$0
o Vacant Land
. Commercial
I!I1il Residential
1995 2000 2001 2002 2003 2004 2005
As submitted, the FY2005 Budget provides for a property tax rate of $0.3474 per
$100 value to support a property tax levy of $8,805,479. The tax rate is
comprised of Operation and Maintenance of $0.29072 and an Interest and
Sinking rate of $0.05668. The latter component provides funding for retirement
of the annual debt obligations. Reviewing the peer cities, the FY2004 property
tax rate has Colleyville ranked lowest. The property tax rate of $0.3474 has been
held for the last nine years.
The rate will adjust the typical homeowner's tax bill 3.01 % compared to the
FY2004 tax billing. The average homeowner will see a property tax payment
adjustment of $33.77 to support city services, which equates to $.09 per day.
* NOTE: Projected based on preliminary information from TAD.
EXPENDITURES
Using the average home value of property tax in FY2005, the following illustration
shows where the City spends the tax dollar. For example, public safety
expenses and programs represent 45% of the total City property tax levy
payment.
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Fire $ 0.22
Community Services $ 0.17
General Management $ 0.11
Public Works $ 0.12
Engineering / Bldg. Insp. $ 0.05
Finance / Court $ 0.05
Community / Eco. Dev $ 0.03
COLA $ 0.02
2005 Enhancements
· Vehicle replacement:
As previously discussed, the FY2005 Budget initiates an ongoing vehicle
replacement program. With the FY2005 police vehicle replacement being
addressed with end of the year budget savings in FY2004, no additional
vehicles are scheduled for FY2005 replacement. However, an ongoing
replacement funding is initiated, in the amount of $45,740, for the one-time
purchase of specialized street equipment. The replacement schedule
proposes an additional $14,260 for the FY2006 Budget. Annual funding for
police vehicle replacements will be accomplished with funding availability
starting in the FY2006 Colleyville Crime Control and Prevention District
(CCCPD) budget.
· Information Technology:
Upon evaluation, we have determined that we will be more efficient by hiring
an employee to provide desktop service and limited network support.
Reducing reliance on traditional outsourcing, the FY2005 Budget provides
funding for a microcomputer technician. Line item adjustments account for an
additional $13,752.
. Street Overlay:
Meeting the City Council's desire to expand street maintenance, this budget
provides an increase to $445,000 for maintenance efforts. To maximize
13
funding, the City will partner with Tarrant County to assist in our street overlay
program.
. Training:
Historically, the City has funded both state and national travel for staff to
attend training opportunities. This budget reinstates this important training
program for $17,880 for national training opportunities. Funding for the
annual Texas Municipal League (TML) and the Association of Mayors and
City Councils (AMCC) conferences continues to be included in the budget.
. Fuel Cost Adjustments:
Continued world events and the instability in the Middle East have in part
caused price increases in gas and oil. To account for these uncontrolled
increases, an additional $17,223 is budgeted for FY2005.
. Building Utility Costs:
Great efforts were taken this past year to predict the utility costs for the three
new buildings brought online during FY2004. Coordinating with both Texas
Electric Delivery, formerly Oncor, and the architects helped establish these
utility costs. Unfortunately, we did fall short on estimates for the Colleyville
Justice Center; therefore, the FY2005 Budget reflects an increase of $14,352
for this facility.
. Building Maintenance:
The opening of the Colleyville Justice Center, the Colleyville City Hall and the
Colleyville Public Library this past year added over 84,000 square feet of new
office space. It is imperative that an appropriate maintenance program be
developed for these public buildings. In past years, little funding attention has
been provided for the maintenance of public buildings. The FY2004 Budget
began to address this need.
A building maintenance and corresponding repair program was prepared as
part of last year's budget development. The first category addresses daily
housekeeping, janitorial, mechanical checkups and heavy cleaning. The
second category addresses the natural wear and tear that requires repairing
and replacing of equipment, floor-wall coverings, etc. The following table
reflects the associated costs for the building maintenance programs.
B "Id" M"
UI mg amtenance
Facility 2004 2005/2006 2007 2008 2013
City Hall & Library $114,232 180,000 225,000 270,000 360,000
Justice Center $ 64,439 120,000 150,000 180,000 240,000
. Library:
The FY2005 Library Budget is based upon the guidelines established by the
1999 Library Task Force Report and the F. Mason and Associates, Phase I
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and II Reports. The Colleyville Library Board has also reviewed the FY2005
Budget. The major elements of the Library Budget that serve to meet the
needs of the community are: 1) hours of operation, which consists of a total of
48 hours; 2) staffing of four full-time and five part-time employees; and 3)
collection development. The budget provides $46,750 being allocated from
the Voluntary Library Fund for collection development and an additional
$4,650 for programs and related expenses, subject to a recommendation of
the Colleyville Public Library Board. On an annual basis, this Fund generates
$60,000 from a voluntary $1.00 monthly donation made by utility customers.
Additionally, no monies are allocated for programming; therefore, staff plans
to continue working with the Friends of the Colleyville Public Library and the
Colleyville Public Library Foundation to provide this service.
Use of Available Cash Balance
The budgeted Fund Balance for the General Fund is $5,356,457. The projected
ending cash balance for the FY2004 Budget is $630,415 in revenue over
expenditures. Accounting for the proposed allocation of $344,744 for one time
expenses for the FY2005 Budget, the projected cash balance for Fund Balance
effective October 2004 is then $5,642,128. Adjusting for the 90-day budget
policy, the projected excess cash balance for FY2005 is $2,240,488. The
following projects are financed by the available cash:
· Bond Election ($7,000)
This covers related costs for a Special Election for voters to consider possible
property tax supported capital projects. The City Council has tentatively
identified a Bond Election date of February 5, 2005. Related costs are based
on the City contracting with Tarrant County for the conduct of the election.
· Streets ($136,695)
Overlay Program - $25,695
Recognizing the City Council's commitment to be an "Employer of Choice",
the FY2005 Budget funds a cumulative 4% COLA for employee salaries. The
budget provides for a 2% adjustment effective in October with the second
adjustment being made in January. The second COLA adjustment is
provided, in part, by reallocating a portion the initial funding for street
maintenance and refunding with use of $25,695 from available cash from
carryover funds from FY2004.
Street Asphalt Patch Truck - $110,000
Based on City Council direction during the August 11, 2004 budget
worksession, funding for a street asphalt patching truck for the Street
Department has been reallocated for funding from available Fund Balance.
The truck will provide enhanced daily street maintenance and reduce
potential work related injuries.
15
· Fire Hydrant Modifications ($34,000)
There are 175 hydrants that are in need of modifications for quick connect
couplings, which allow personnel to more efficiently and quickly connect for
fire management. To date, the Department has modified 685 hydrants.
· Fire Incident Software ($5,300)
The current Fire Incident Reporting Software is six (6) years old, which
requires an upgrade. Additionally, the original software was designed for a
single station format. The addition of a third location, which is the AutoCAD
software at the Colleyville Justice Center, makes the need for this upgrade
more critical to the operations of the department.
· Police Intoxilyzer Unit ($8,250)
The Police Department does not have an intoxilyzer unit, requiring officers to
take a potential DWU/DUI to the Grapevine Police Department for testing.
The purpose of this equipment provides for greater efficiency within the
department. The equipment will be located in a testing room designed for this
purpose during the construction of the Colleyville Justice Center.
· Police Sidearms ($25,000)
The current departmental issued pistol, a 1990 Smith & Wesson .45 caliber, is
discontinued resulting in replacement parts being difficult to obtain. The
Department determined that the new sidearm, a .40 caliber pistol, will better
meet the operational needs.
· Finalize Master Plan ($5,000)
The FY2003 Budget initiated an update to the Master Plan from unexpended
cash balance as a one-time expenditure, for an estimated cost of $60,000. I
am pleased that we have though only spent to date $14,000 with the use of
staff providing the bulk of normal consulting work. The funding will provide for
the printing of the adopted Master Plan for public distribution.
· Colleyville Heritage High School Practice Field Lighting ($101,499)
The GCISD has entered into an agreement with the City to provide for the
lighting of an open area adjacent to SH121 at the CHHS campus. The primary
purpose for the area is to provide practice area for the youth football program.
Funding for the lighting will provide for the installation of six metal poles. The
design and installation of the poles will accommodate possible relocation to
other sites in the future, as needed. The cost estimate to relocate the poles is
approximately $2,000 per light pole.
· Above Ground Power Lines ($23,000)
Oncor has identified that it needs to extend electrical service along the
Pleasant Run Road and John McCain Road corridor. To minimize the
construction of further overhead power lines along these two roads, the Oncor
has agreed to coordinate with Tri County Electric to install the power lines on
16
existing power poles owned by Tri County Electric. The associated costs
though are $23,000 which is the responsibility of the City since Oncor is being
required to upgrade the Tri County Electric power poles to accept the addition
power lines. If Oncor were allowed to run parallel power poles along the
opposite side of the two streets, there would be no cost associated to the City.
2005 Reductions
. Personnel:
Workers Compensation
Part of the internal work plan continues to be an enhancement of employee
safety training. To meet this objective, an employee safety committee was
organized three years ago to review employee work related accidents.
Additionally, specialized training classes were developed resulting in a 15%
reduction citywide in the Workers Compensation premium, yielding a $43,787
savings in FY2004. Staff work efforts continue with the FY2005 Budget
experiencing a 13% reduction across all the fund budgets, yielding a $31,288
savings.
Group Health Insurance
The renewal quote for health insurance premiums provides a $50,000 reduction
from the FY2004 budget funding commitment. Part of our staff work plan for
FY2005 will be to evaluate the employee health insurance program for next year
in anticipation of a possible rate increase by the carrier.
UTILITY FUND BUDGET
The Utility Fund is a proprietary fund structured and operated as a stand-alone
business or enterprise. For budgeting purposes, the Fund segregates the
operating expenses and debt service in an accounting fashion similar to the
General Fund. In accordance with Generally Accepted Accounting Principles
(GAAP), this Fund uses a full accrual basis of accounting that combines the
accounting of long-term assets and liabilities with operating expenses and
revenues. As a stand-alone Enterprise Fund, the Utility Fund pays its share of
overhead costs as a reimbursement to the General Fund. The Fund also makes
a franchise fee payment to the General Fund of 2%.
Revenues
Combined Utility Fund revenues total $9,029,856. Water sales account for 69%
of this amount and sewer revenues account for 22%. Interest, tap fees and
miscellaneous revenues make up the remainder. Utility rates were increased in
FY2001 for a portion of the scheduled $5 million for State Highway 26 utility
relocation improvements.
Meeting bond covenant requirements, the rate structure provides for a 1.5 times
coverage factor. The rate structure for the Fund marks the third year of no
increase in the utility rates. An additional rate increase of $0.14 (water) and
$0.06 (sewer) has been scheduled for the last couple of years to be implemented
17
in FY2005 for the remaining share of debt issuance for the utility relocation costs
for State Highway 26. Based on the current State construction schedule, this
rate increase and corresponding debt issuance may be deferred to FY2006.
These rates maintain a 180-day working capital reserve.
Expenditures
Utility Fund expenditures total $8,468,927 for the FY2005 Budget. The largest
component, 80%, of the Fund covers the contractual obligation for water and
wastewater to the Trinity River Authority. As part of the program to repair and
rehabilitate the utility system, the budget continues funding the annual meter
replacement program at a cost of $70,000. In addition, $29,000 is funded for
security enhancements to the utility system in response to the Federal
Bioterrorism Act. Through FY2010, this security program will require additional
funding commitments. The following are the two significant enhancements for
the Utility Fund for FY2005.
. Engineer:
Following up from City Council direction provided during the August 11,
2004 worksession, the Utility Fund allocates $28,616 towards partial funding
for an Engineer. Remaining funding for the position is provided by the
General Fund. The Position, will oversee, in part, related Utility Fund capital
projects and residential-commercial utility construction by developers.
· Vulnerability Assessment:
On June 12, 2002, the Bioterrorism Act was passed, which requires that
municipal water systems serving 3,300 or more persons to prepare
vulnerability assessments. The assessments must include, among other
sections, a major threat review, risk assessment, and response and
recovery methods. The City met the required June 30, 2004, deadline for
compliance. The FY2005 Budget provides $29,000 for upgrading of facility
security to the utility system. Through FY2010, this program will require
additional funding commitments.
18
The following illustrates the distribution of expenses for the Utility Fund.
Operations
, ' 13.4%
,
,
Debt Service
Billing
Administration
~
__ 3.1%
Transfers
COLA
~~~
-.......
2.4%
0.5%
DEBT SERVICE FUND
The City budgets for debt service in two separate Funds, utility and tax supported
debt service. The Utility Fund's Times Coverage ratio of 1.20 is effectively met
with a projected 1.50 ratio for FY2005 with the rate structure.
STORMWA TER DRAINAGE UTILITY FUND
In 1993, the City Council adopted a monthly fee to assess against residential and
commercial utility billing accounts for stormwater management. The Stormwater
Drainage Utility Fund keeps up with the increased operation and maintenance of
the City's drainage system and addresses federally mandated requirements for
stormwater systems.
This fund is designated to help the Public Works Department maintain streets,
sewers and drainage ditches to manage runoff from commercial and residential
development. A Drainage Department was previously established to account for
related personnel and operating costs.
In FY2003, the City Council addressed the distribution of $1,600,000 in related
debt funding for projects. This funding, coupled with operating revenues from the
monthly drainage fee, assist in addressing localized flooding and deteriorated
drainage structures. Remaining projects will be completed by 2005.
The Fund receives $655,200 annually from the collection of the monthly fee.
Annual debt payments for the outstanding bonds comprise $261,361. The
19
remaining funds are allocated for four staff positions and $135,698 for
miscellaneous projects.
This year's budget begins annualized funding of a lease payment of $30,000 for
the acquisition of related equipment. The drainage bonds require a coverage
ratio of 1.20 times annual debt service, approximately $52,000 annually. Using
the cash generated from the prior year's coverage ratio enables the fund to
acquire this equipment and future replacement equipment using three and five
year leases.
SPECIAL DISTRICTS
The City Council continues to be innovative in evaluating financing options for
various City programs. Programs implemented, to date, include:
· Colleyville Tax Increment Financing District:
The Tax Increment Reinvestment Zone (TIRZ) District was created in 1998.
The primary goal of the District is to encourage quality commercial
development in the City. The District boundaries predominately occupy
property located along State Highway 26, comprising 633 acres of land area.
Incremental values subsequent to January 1998 are taxed at the City's
adopted property tax rate. However, the ad valorem revenues are utilized
within the District rather than being allocated to the City's overall budget.
Overlapping taxing entities, including Tarrant County, Tarrant County College
District, Tarrant County Hospital District and the Grapevine Colleyville
Independent School District participate at varying levels in the District by
assigning their ad valorem tax dollars.
The incremental value for tax year 2005 is $103,441,381, an increase of
$28,969,174 over the valuation for tax year 2004. The base value for the
District was $75,821,735 in 1998. The FY2005 debt service payment is
$1,196,824 for bonds issued for District projects. Additionally, expenditures
are anticipated for payment to the Villages at Colleyville and The Town
Center at Colleyville for developer infrastructure.
· Colleyville Crime Control and Prevention District:
The primary goal of the District is to fund public safety facilities. The District
was created by voter approval in 1999, with oversight of funds assigned to the
Board of Directors composed of the City Council. State law provides that a
District's life is limited to five years, unless voters continue the District by
approval of a referendum. In September 2003, Colleyville voters approved
continuation of the District for an additional 20 years.
Expected revenue from the special purpose sales tax, use of funds generated
from prior years coverage ratio and related interest income for the FY2005
Budget is $937,291. The budget provides funding for the annual debt for the
20
Colleyville Justice Center and compensation for a police officer with total
expenditures of $701,928.
. Colleyville Economic Development Corporation:
Authority for the Corporation is provided by State statute as a 4B Corporation.
The 0.05% sales and use tax approved by the voters in August 1996 has
been an important resource in our capital improvement program for
community related facilities. Expected revenue from the special purpose
sales tax, use of funds generated from prior years coverage ratio and related
interest income for the FY2005 Budget is $1,544,127. The preliminary
operating budget for various projects for FY2005 is $1,301,682. The CEDC
Board met on August 24, 2004 and approved the FY2005 Budget for City
Council consideration on September 21, 2004.
SUMMARY
The proposed budget was delivered to the City Council on July 30, 2004. A
public copy was filed with the City Secretary and posted at www.collevville.com.
A reference copy of the budget was made available in the Colleyville Public
Library. The City Council held budget worksessions on August 6 and 11, 2004 to
review the draft FY2005 Budget. The attached budget reflects the cumulative
changes as discussed by the City Council during the worksessions. A public
hearing for the FY2005 Budget is scheduled for September 7, 2004, with
adoption of the budget anticipated on September 21, 2004. Printing of the
budget will be completed by January 7, 2005.
The development of the FY2005 Budget was a challenge considering the
demands for services exceed available resources and need for staffing
improvements. There is some comfort in knowing that the peer cities are
experiencing similar, and in some cases greater, budget challenges. City staff
continues to review and evaluate internal operations for opportunities to reduce
and improve the provision of funded services.
This service plan provides a good foundation for future budgets. We have
focused on what we expect to achieve in FY2005 and how we can continue
moving' forward. I am particularly pleased with the level of commitment in
implementing a sustainable budget philosophy from the City Council and City
staff.
Each Department Head looked within their departments for innovative and cost
saving approaches for the delivery of services. In addition, appreciation goes to
members of the Budget Team. Deputy City Manager Dianne McWethy, Finance
Director Terry Leake, Human Resources Director Kelly Cooper, Financial Analyst
Kacey Bess and Assistant to the City Manager Stephen Seidel are due a
tremendous debt of gratitude. Colleyville is lucky to have all of these employees
as a part of the Management TEAM. I would also like to thank Communications
21
Manager Dixie Cawthorne for preparing the budget cover and Executive
Secretary Judy Johnston for assisting in preparing the budget.
Colleyville is fortunate to have a uniquely talented and passionate community
that is extremely active. Strong citizen participation is welcomed and
encouraged. Clearly, the citizens speak out on the type and expected level of
services. The administrative desire is to continue this path and provide a climate
that fosters unity within the varied faces of the community through involvement
and input to our organizational efforts.
This budget lays the groundwork for a strong structure to carry on the duties and
responsibilities of the government. I appreciate your devoting the time to discuss
the opportunities in this service plan during the worksessions. Through this
process, we were able to reach consensus on the direction to take the City in the
future.
Again, thank you for the time and concern you expend on behalf of the citizens of
Colleyville.
22
Fiscal Year 2004 - 2005
Organizational Chart
~'<f
CITY OF, .
oIle Ollle
23
CITY OF COLLEYVILLE CITIZENS OF
ORGANIZATIONAL CHART COLLEYVILLE
FISCAL YEAR 2005
LIBRARY PLANNING ZONING CRIME
BOARD AND ZONING BOARD OF CONTROL
COMMISSION ADJUSTMENT AND
PREVENTION
DISTRICT COLLEVYILLE
I I I CITY I ECONOMIC
I I COUNCIL DEVELOPMENT
SIGN BOARD PARKS AND AD HOC TAX CORPORATION
OF APPEALS RECREATION COMMITTEES INCREMENT
BOARD FINANCING
DISTRICT
MUNICIPAL CITY CITY MANAGER
JUDGE ATTORNEY
COLLEYVILLE PARKS AND CITY
CENTER! RECREATION SECRETARY
BUILDING DIRECTOR
SERVICES
LIBRARY MANAGER
DIRECTOR DEPUTY
CITY MANAGER
HUMAN COMMUNICA- ASSISTANT
RESOURCES TIONS AND TO THE CITY
DIRECTOR INFORMATION MANAGER
SERVICES
MANAGER
r I I I
FINANCE COMMUNITY PUBLIC WORKS FIRE CHIEF POLICE CHIEF
DIRECTOR DEVELOPMENT DIRECTOR
MANAGER (CITY ENGINEER)
I
PUBLIC WORKS
OPERATIONS
MANAGER
I
COMMUNITY &
UTILITY ECONOMIC STREETS & RESPONSE PATROL
BILLING DEVELOPMENT DRAINAGE
FLEET INVESTIGATIONS
BUILDING INSPECTIONS!
MUNICIPAL INSPECTION MAINTENANCE INVESTIGATIONS ANIMAL
COURT UTILITY ADMIN. CONTROL
CODE AND OPERATION
ENFORCEMENT
24
DEPARTMENTAL STAFFING SUMMARY
FY 2003 FY 2004 FY 2005
DEPARTMENT ACTUAL BUDGETED BUDGETED
City Manager's Office 5.0 6.0 6.0
Building Inspection 5.0 5.0 5.0
Economic Development 0.0 1.0 1.0
City Secretary 2.0 2.0 2.0
Finance 5.0 4.0 4.0
Engineering 7.0 6.0 5.0
Community Development 5.0 3.0 3.0
Library 0.0 7.0 10.0
Fire 31.0 31.0 31.0
Police 40.0 40.0 40.0
Communications 1.0 1.0 1.0
Parks 11.0 11.0 11.0
Recreation 3.0 2.0 2.0
Community Center 6.0 6.0 6.0
Streets and Drainage 10.0 10.0 10.0
Municipal Court 3.0 3.0 3.0
Fleet Maintenance 3.0 3.0 3.0
Building Services 0.0 0.0 0.0
Information Services 0.0 0.0 1.0
............ ...........-..--..........--............---..........-..
.....................................................................
:@riN:$B*-4lJfQNQ:m9lit;tt:: .d.d .
.....--............................ .........---_.........------_...-.....
................................... .........................................
~~~~~~~~~:~]~r~~~1]3$mO/~~~r]/?r :~:~:~:~:~:~:~: ~:~:~:~:~:::~:~1:4:1 ::~:D:~:;:;::: ~:;:~::: ::::::
..... ................................................... ...... :':'::::::::::::::::::::::::::::,,:::::,,::::,,::~::,:.;:::::;::::::::::::.:-:.:
. -- --_.........-_.......-....
.......................................
...............................1....44..........0........................
................ ...... ...........
............... .. . ... ..........
.................. . ... ...........
................. .... ..........
. . . . . . . . . . . . . . . . . . . ...........
.:.:.:.:.::::::::::::::::::::::::..:::::..::;:..:~:.:..'::::::::::::::;:;:::::
Utility Administration
Utility Billing
Utility Operations
3.0
3.0
18.0
3.0
3.0
20.0
3.0
3.0
20.0
:g%Of.l.m;:::nmN.p:mt?I&y:::::::::::{:::::4.fW~t::::::::::Z~;q:::::::~6mb::
Drainage
4.0
4.0
4.0
Position counts include all full-time, part-time, and temporary positions
25
Fiscal Year 2004 - 2005
Budget Process
26
Date
Wednesday, March 10-
Thursday, March 11
Friday, March 26
Wednesday, April 7 -
Thursday, April 8
Friday, April 30
Tuesday, May 11 -
Thursday, May 13
Friday, May 14
Monday, May 17
Friday, June 4
Wednesday, June 9 -
Thursday. June 10
Thursday, June 10 -
Friday, June 11
Tuesday, June 15
Thursday, June 17
Tuesday, July 6
Thursday, July 8
Friday, July 9
Friday, July 23
Wednesday, July 28
Friday, July 30
Friday, August 6
Wednesday,August11
Tuesday, September 7
Tuesday, September 21
Friday, January 7
City of Colleyville
FY 2005 Budget Schedule
Event
BAF kickoff meetings - 1 :30 p.m. and 9:00 a.m.
Distribute BAF Forms, discuss budget and multi-year budget processes
Personnel Reclassification requests due in HR
Base Budget kickoff meetings -1:30 p.m. and 9:00 a.m.
Distribute Base Budgets
Proposed Departmental Base Budgets due to Financial Analyst
Revenue detail sheets due to Finance Director
FY05 New Position Request due to HR
Base Budget presentation sessions to Budget Committee
Preliminary appraisal information received from TAD
Preliminary revenue estimates due from Finance Director
Goals and Objectives and Service Delivery Measures and
FY05 & Multi-year Budget Adjustment Forms (BAF's) due to Deputy City
Manager
Multi-year BAF New Position Request due to HR and Agency Requests
due to Deputy City Manager
FY05 BAF presentation and ranking
City Council Planning Worksession with City Manager
Preliminary budget due from Budget Committee to City Manager
Budget Committee reviews budget with City Manager
Departments receive City Manager decisions
Departments appeal decisions to City Manager
City Manager makes final budget decisions
Receipt of certified tax roll
FY05/Multi-year Budgets and support information compiled and printed
Budget and CIP recommendations to City Council
City Council budgetlCIP worksession
City Council budgetlCI P work session
Budget and tax rate ordinances - first reading
Budget and tax rate ordinances - second reading/adoption
Budgets printed for distribution
27
THE BUDGET PROCESS
The City Charter of the City of Colleyville establishes the fiscal year as October 1 through
September 30. The Charter requires the City Manager to submit a proposed budget and
accompanying budget message to the City Council each year. The Council reviews the
proposed budget at workshops and revises as appropriate prior to general circulation for
public hearings.
The City Manager's Office and Finance Director (Budget Team) oversee the preparation of
the proposed budget. A budget calendar is distributed to the management team composed
of department directors. Each department and the Budget Team develop target line item
expenditure estimates based upon the two prior years and current year spending levels.
All departmental requests for capital items, new personnel, or programs are submitted for
consideration to the entire management team. These requests are reviewed in meetings
where the departments describe their importance. Then, the requests are ranked using
Interpretive Structural Modeling techniques to bring consensus about which items to fund.
This prioritized list is utilized by the City Manager in developing his budget
recommendation.
The proposed budget is presented to the City Council at a budget work session.
Department directors have an opportunity to make a budget presentation to the City
Council and are available for questions. Copies of the proposed budget are made
available to the public and the press and the public hearing schedule is confirmed.
Before the public hearings are held, notices of the public hearings on the proposed budget
are posted and published in the newspaper. After public hearings at two consecutive
regular City Council meetings, the Council may adopt the proposed budget, with or without
amendment. The budget ordinance is to be adopted no later than the 30th day of
September and requires an affirmative vote of a majority of the Council. The Council
adopts the tax rate ordinance at the same meeting as the budget ordinance.
THE BUDGET AMENDMENT PROCESS
To amend the total expenditures of the current year budget, and ordinance is presented to
the City Council at a regularly scheduled Council meeting. Public hearings are held on the
proposed budget amendment at two consecutive regularly scheduled Council meetings.
After the second public hearing, the budget amendment is voted upon by the City Council.
The amendment must be approved by at least three votes in order to be enacted. After
approval, the ordinance becomes an attachment to the original budget.
Per Section 9.04 D of the Charter of the City of Colleyville, Texas, "At any time during the
fiscal year the City Manager may transfer part or all of any unencumbered appropriation
balance among programs within a department, division, or office and upon written request
by the City Manager, the Council may by ordinance transfer part or all of any
unencumbered appropriation balance from one department, office, or agency to another."
28
BUDGETARY BASIS OF ACCOUNTING
Budgets of general governmental type funds are prepared on a modified accrual basis.
Under the modified accrual basis of accounting, revenues are recognized when they are
measurable (the amount of revenue can be determined) and available (collectable within
the current period and 60 days thereafter for property and sales taxes). The following
funds are general governmental type funds and their budgets are prepared on that basis:
General Fund and Debt Service Fund.
The budget basis for the Utility Fund and Drainage Utility Fund is the full accrual basis.
Under the full accrual basis of accounting, revenues are recorded when earned and
expenses are recorded at the time they are incurred. For example, unbilled charges for
water and sewer usage are estimated and recorded.
A Comprehensive Annual Financial Report (CAFR) is prepared by the City at the end of a
fiscal year. The basis of this report is "generally accepted accol,mting principles" (GAAP).
This report basically replicates the budget presentation, with two exceptions in the Utility
Fund. In the Utility Fund budget, principal repayments are classified as expenses and in
the CAFR they are classified are reductions of a liability. Also, depreciation expense is not
budgeted but the purchases of capital equipment and improvements are budgeted as
expenses. These purchases are classified as assets of the fund in the CAFR and
depreciation expense is recorded on the purchase.
LEGAL DEBT MARGIN
Article XI, Section 5 of the State of Texas Constitution states in part:
".... but no tax for any purpose shall ever be lawful for anyone year, which shall
exceed two and one-half percent of the taxable property of such city."
Article X, Section 3 of the Charter of the City of Colleyville, Texas states:
The maximum tax rate shall not exceed $1.50 on the one hundred dollars ($100.00)
valuation of the taxable property with the City.
The tax rate for Fiscal Year ended September 30,2005 is $.3474 per $100 of assessed
valuation at 100% of the market value. The City of Colleyville operates under a Home Rule
Charter, which adopts the constitutional provision. The tax rate is 23.16% ofthe legal limit
of the City of Colleyville charter provisions. Additiona.ny the tax levy is .0034% of the
taxable property of the City (levy of $8,805,479/ taxable property of $2,638,121,496) or
13.9% of the legal limit of the Texas Constitution.
29
ORDINANCE 0-04-1478
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS,
APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE CITY OF
COLLEYVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004
THROUGH SEPTEMBER 30, 2005, A COPY OF SAME BEING ON FILE IN THE OFFICE
OF THE CITY SECRETARY, TO BECOME EFFECTIVE ON OCTOBER 1, 2004.
WHEREAS, in compliance with Article 689a-14, Vernon's Texas Civil Statutes, the City
Manager did file with the City Secretary, a copy of the budget of the
proposed expenditures for the fiscal year beginning October 1, 2004, and
ending September 30, 2005, such filing being more than thirty (30) days prior
to the date on which the City Council makes its tax levy for said fiscal year;
and,
WHEREAS, notice of public hearings to consider said budget were published in a
newspaper of general circulation in the City of Colleyville, Tarrant County,
Texas, not more than thirty (30) days nor less than seven (7) days prior to
said public hearings; and,
WHEREAS, all legal requirements of Article 689a, et seq. Vernon's Texas Civil Statutes,
as well as all other pertinent laws have been complied with and fulfilled.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the budget of the proposed expenditures for the fiscal year beginning
October 1, 2004, and ending September 30, 2005, which was prepared by
the City Manager, a copy of which is on file in the office ofthe City Secretary,
is hereby made a part of this ordinance by reference and is hereby approved
and adopted by the City Council of the City of Colleyville, Texas, as the
official budget for the fiscal year beginning October 1, 2004, and ending
September 30, 2005.
Sec. 2.
THAT appropriation amounts for the Fiscal Year 2005 budget for the different
funds of the City of Colleyville are hereby fixed as follows:
General Fund
Utility Fund (Water & Wastewater)
Debt Service Fund
Drainage Utility Fund
$13,920,071
$ 8,468,927
$ 2,132,271
$ 672,036
AND IT IS SO ORDERED.
The first Reading and Public Hearing being conducted on September 7,2004.
The second Reading and Public Hearing being conducted on September 21, 2004.
30
Ordinance 0-04-1478
Page 2 of 2
Passed, approved and adopted by the City Council of the City of Colleyville, Texas, this the
e2/d day o~~004. by the following vote:
Mark Skinnel ~ ~ Elaine Dolan ~
Rich Hendler n "J"L- Jon Ayers
Tom Hart ~
Cynthia Singleton,
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Ross T . Foster
City Attorney
31
ORDINANCE 0-04-1479
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS,
LEVYING TAXES FOR THE OPERATION OF THE MUNICIPAL GOVERNMENT OF THE
CITY OF COLLEYVILLE, TEXAS, FOR THE 2004-2005 FISCAL YEAR; ESTABLISHING
THE AD VALOREM TAX RATE OF THIRTY FOUR AND SEVENTY FOUR
HUNDREDTHS CENTS ($.3474) PER ONE HUNDRED DOLLARS PROPERTY
ASSESSMENT; PROVIDING FOR APPORTIONMENT OF TAXES FOR INTEREST AND
SINKING FUND FOR CERTAIN BOND INDEBTEDNESS AND FOR GENERAL
OPERATING NEEDS, PROVIDING PENALTIES AND INTEREST FOR THE
DELINQUENT TAXES, AND TO BECOME EFFECTIVE ON OCTOBER 1, 2004.
WHEREAS, a budget has been adopted by the City Council of the City of Colleyville,
Texas, covering the proposed expenditures of the municipal government of
the City of Colleyville for the fiscal year beginning October 1, 2004 and
ending September 30, 2005; and
WHEREAS, said budget reflects the needs for revenue to meet the expenses proposed
therein; and
WHEREAS, the City is required to accumulate an Interest and Sinking Fund for certain
outstanding bond indebtedness.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT there is hereby levied an ad valorem tax that shall be collected for the
use and support of the municipal government of the City of Colleyville. It
shall provide the legally required interest and sinking fund for certain
outstanding bond indebtedness during the 2004-2005 fiscal year. Such tax
shall be levied upon all property, real, personal or mixed within the corporate
limits of Colleyville, Texas, which is subject to taxation. The rate of tax shall
be thirty-four and seventy-four hundredths cents ($.3474) on each one
hundred dollars ($100.00) property assessment. Said tax levied for and
apportioned to the following specific purposes:
A. For the General Fund, a tax rate of $.29072 is levied.
B. For the Interest and Sinking Fund, a tax rate of $.05668 is levied.
32
Ordinance 0-04-1479
Page 2 of 2
Sec. 2.
THAT taxes levied by this ordinance shall be due and payable on the first
day of October 2004, and shall become delinquent on the first day of
February 2005, if unpaid. Upon taxes becoming delinquent, interest and
penalty will be added as required in Section 33.01 of the Texas Property Tax
Code, and shall commence on the first day of February 2005. The City of
Colleyville is hereby authorized to adopt any and all legal remedies provided
by the Texas Property Tax Code for the purpose of collecting delinquent
taxes.
AND IT IS SO ORDERED.
The first Reading and Public Hearing being conducted on September 7,2004.
The second Reading and Public Hearing being conducted on September 21, 2004.
PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS, THISTHE -t/~ DAYOF~r~004BYTHE
FOLLOWING VOTE: ) r
Mark Skinner ~ Elaine Dolan
Rich Hendler Jon Ayers
Tom Hart
~e.
~
~~~~
Cynthia Singleton, TRMC
City Secretary
E
7~S TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
33
Fiscal Year 2004 - 2005
All Funds Summary
C'oii~e
34
FUND STRUCTURE
The accounting and budgeting system of the City of Colleyville is organized on a fund
basis. A fund may be defined as an accounting entity with a separate set of self balancing
accounts which comprise its assets, liabilities, fund balance, revenues and expenditures.
The following types of funds are used by the City:
GOVERNMENTAL FUNDS are budgeted on a modified accrual basis. Revenues are
budgeted when they will be both measurable and available, Available means collectible
within the current period or 60 days thereafter to be used to pay the liabilities of the current
period. Expenditures are budgeted for when the liability is expected to be incurred.
GENERAL FUND
Accounts for the many operations of the City
such as public safety, public works, community
development, parks and general administration.
This fund includes all financial resources other
than those required to be accounted for in
another fund. There is a legally adopted annual
budget for this fund.
DEBT SERVICE FUND
Accounts for the accumulation of resources for
and the payment of, general long term debt
principal, interest, and related costs. There is a
legally adopted annual budget for this fund.
CAPITAL PROJECT FUND
Accounts for financial resources to be used for
the acquisition or construction of major capital
facilities.
PROPRIETARY FUNDS budgeted on a full accrual basis. Under this method revenues are
budgeted in the period when earned and expenses are budgeted in the period when they
are expected to occur.
ENTERPRISE FUNDS
Accounts for operations that are financed in a
manner similar to private business enterprises
where the intent of the governing body is that the
costs of providing goods or services be financed
or recovered through charges to the user. The
Utility Fund and Drainage Utility Fund are
examples of this type of fund. The Utility Fund
provides water and sewer services and the
Drainage Utility Fund provides for maintenance
of drainage facilities. There is a legally adopted
annual budget for each of these funds.
35
ALL FUNDS SUMMARY
ESTIMATE OF FINANCIAL POSITION AT SEPTEMBER 30, 2005
DEBT DRAINAGE
GENERAL UTILITY SERVICE UTILITY TOTAL
FUND FUND FUND FUND ALL FUNDS
ESTIMATED UNRESERVED BALANCE" $5,356,457 $10,177,941 $1,025,530 $768,525 $17,328,453
AT OCTOBER 1, 2004
AD VALOREM TAXES $7,378,321 $0 $1,474,363 $0 $8,852,684
FRANCHISE TAXES $1,394,665 $0 $0 $0 $1,394,665
SALES TAXES $1,745,600 $0 $0 $0 $1,745,600
LICENSES AND PERMITS $1,123,208 $0 $0 $0 $1,123,208
FINES $526,000 $0 $0 $0 $526,000
CHARGES FOR SERVICE $586,048 $8,770,556 $0 $666,200 $10,022,804
INTERGOVERNMENTAL $73,872 $0 $0 $0 $73,872
MISCELLANEOUS/INTEREST INCOME $273,000 $278,050 $19,500 $25,800 $596,350
USE OF FUND BALANCE $344,744 $0 $0 $0 $344,744
INTERFUND TRANSFERS (IN) $475,000 $0 $638,408 $0 $1,113,408
RESOURCES AVAILABLE $19,276,915 $19,226,547 $3,157,801 $1,460,525 $43,121,788
LESS EXPENDITURES:
GENERAL MANAGEMENT $1,590,781 $200,753 $0 $0 $1,791,534
FINANCE/COURT $707,945 $259,133 $0 $0 $967,078
ECONOMIC DEVELOPMENT $152,835 $0 $0 $0 $152,835
ENGINEERING $461,279 $0 $0 $0 $461,279
BLDG INSPECTION $301,988 $0 $0 $0 $301,988
COMMUNITY DEVELOPMENT $282,684 $0 $0 $0 $282,684
POLICE $3,135,076 $0 $0 $0 $3,135,076
FIRE $3,017,388 $0 $0 $0 $3,017,388
PARKSIRECREATION $1,555,861 $0 $0 $0 $1,555,861
COLLEYVILLE CENTER $345,334 $0 $0 $0 $345,334
LIBRARY $475,470 $0 $0 $0 $475,470
PUBLIC WORKS:STREETS/DRAINAGE $1,637,272 $0 $0 $374,695 $2,011,967
UTILITY OPERATIONS $0 $6,360,581 $0 $0 $6,360,581
COMPENSATION ADJUSTMENT $256,158 $38,173 $0 $5,980 $300,311
DEBT SERVICE $0 $1,135,287 $2,132,271 $291,361 $3,558,919
INTERFUND TRANSFERS (OUT) $0 $475,000 $0 $0 $475,000
ESTIMATED EXPENDITURES $13,920,071 $8,468,927 $2,132,271 $672,036 $25,193,305
ESTIMATED UNRESERVED BALANCE $5,012,100 $10,757,620 $1,025,530 $788,489 $17,583,739
AT SEPTEMBER 30, 2005
" NOTE - BALANCES ARE UNAUDITED.
36
Fiscal Year 2004 - 2005
GoalslW ork Initiatives
~~~x:r
CiTY OF w\~,?
oIleyville
37
. Recommend to the City Council for approval a Five Year Capital Improvement Plan for
roads that contain projects that can be done on and associated with funding
recommendations
. Ensure all roads when improved, meet the standards defined in the Land Development
Code
. Evaluate all road improvements and new roads to include sidewalks to be constructed
at the time and not escrowed for future construction
Goal Three:
Capital Improvement Plan
. Pursue purchasing land for a new Central Fire Station
. Pursue modifying the TIF to include Fire Station land
. Evaluate opportunities to purchase park land
. Recommend to the City Council for approval a Five Year Capital Improvement Plan for
water, sewer and drainage, which contains projects that can be done, timelines and
associate funding recommendations
. Pursue constructing the McPherson Park Trail to connect to trails through the new
subdivision and trail on McDonwell School Road
Goal Four:
Make Colleyville a model city
· Review the City Charter for possible modifications
. Establish a Sunset Committee evaluating the Land Development Code with a focus on
"do we need the rule, is it a good rule and how to communicate the rule"
· Continue work with
Updating to the City Master Plan; and
Finalizing the Capital Improvement Program and tentatively schedule an election
for February 2005,
Goal Five:
Sustainable Budget
. Prepare a Five year General Fund Financial Plan that includes revenue requirements
and sources
Goal Six:
Continue to be "An Employer of Choice"
. Review the compensation and benefits program to retain and attract quality employees
. Identify opportunities to enhance and advance employee knowledge base through
training
. Evaluate equipment and use of technology to enhance employee performance
. Evaluate programs with a focus to reduce employee turnover
40
2004 - 2005 Work Initiatives
The six main themes from the June 2004 planning session include:
o Economic Development
o Roads and streets
o Capital Improvement Program
o Sustainable Operating Budget
o Employee Development - Employer of Choice
o Standards and Process - efficiency - use of technology
Goal One:
Make Colleyville more prosperous through economic development efforts
· Prepare an incentive policy supporting existing and attracting new businesses
· Develop a branding campaign for the city
· Develop a marketing and image program for the city
· Host an annual business appreciation event
. Prepare a study evaluating the development process to enhance customer service
efficiency
· Continue work efforts with "Project Colleyville" by focusing on:
Identifying potential retail prospects and opportunities
Preparing an incentive policy to encourage property redevelopment
· Prepare an economic development strategic plan
. Establish an economic development plan designed to attain the retail sales tax growth
defined in a five year Financial Plan. Highlight all factors that must be managed,
especially an analysis of commercial land requirements that can be used as guidelines
by the City Council for zoning decisions
. Master Plan for commercial areas in the City to include planning requirements that will
ensure consistency of development with adjacent tracts
. Define standards for developers pertaining to gated subdivisions, higher density
developments, and commercial developments
· Provide quantifiable updates on economic development activities
. Provide continued enforcement of sign code regulations along SH26
· Pursue increasing taxable sales tax base by 15%
Goal Two:
Enhance Colleyville's roads and streets
· Prepare a study to evaluate opportunities to enhance access to residential-commercial
development sites with focus on street maintenance or construction of new roads
(including cost-benefits and funding alternatives) as identified in the Thoroughfare Plan
. Prepare a study reviewing construction schedules for ways to expedite intersection
construction
. Continue funding efforts to meeting a sustainable budget by funding $500,000 for street
maintenance for the 2005 expense plan
39
Fiscal Year 2004 - 2005
Financial Policies
41
CITY OF COLLEYVILLE
FINANCIAL POLICIES
ANNUAL BUDGET: The budget shall provide a complete financial plan of all City funds
and activities and, except as required by law or this Charter, shall be in such form as the
City Manager deems desirable or the Council may require. A budget message
explaining the budget both in fiscal terms and in terms of work programs shall be
submitted with the budget. It shall outline the proposed financial policies of the City for
the ensuing fiscal year, describe the important features of the budget, indicate any
major changes from the current year in financial policies, expenditures, and revenues,
with reason for such change. It shall also summarize the City's debt position and
include such other material as the City Manager deems advisable. The budget shall
begin with a clear, general summary of its contents, shall show in detail all estimated
income, indicating the proposed property tax levy, and all proposed expenditures for the
ensuing fiscal year. The proposed budgeted expenditures shall not exceed the total of
estimated income (the FY 2005 meets the criteria of this requirement).
AMENDMENT BY COUNCIL BEFORE ADOPTION: After public hearings, the Council
may adopt the budget with or without amendment. It may add or increase programs or
amounts and may delete or decrease any programs or amounts, except expenditures
required by law or for debt service or for estimated cash deficit, provided that no
amendment to the budget shall increase the authorized expenditures to an amount
greater than the total of estimated income plus funds available from prior years.
FINANCIAL REPORTS: The City Manager shall submit to the Council at its second
formal meeting each month the financial condition of the City by budget items, budget
estimates versus accruals for the preceeding month and for the fiscal year to date.
FUND BALANCE: There shall be a minimum of 90 days reserve for all appropriated
funds.
UTILITY FUND: Net Income before depreciation and other non-operating expenses
shall be equal to at least 1.2 times the average annual debt service requirement on all
outstanding indebtedness secured by a pledge of utility fund revenues. All assumptions
concerning utility fund revenues and expenses shall be reviewed on at least an annual
basis to ensure the adequacy of existing water and sewer rates.
INVESTMENT POLICY: Investments made by the City will be made in compliance with
the City of Colleyville Investment Policy. It is the policy of the City of Colleyville (the
City) to invest public funds in a manner which will provide the highest investment return
with the maximum security while meeting the daily cash flow demands of the entity and
conforming to all State of Texas statutes and City ordinances. The primary objectives, in
priority order, of the City's investment activities shall be:
Safety: Safety of principal is the foremost objective of the City in managing its
portfolio. Investments of the City shall be undertaken in a manner that seeks to
42
ensure the preservation of capital in the overall portfolio. To attain this objective
the City will diversify its investments by investing funds among a variety of
securities offering independent returns and financial institutions.
Liquidity: The City will also maintain sufficient liquidity to provide adequate and
timely working funds.
Return on Investments: The investment portfolio shall be designed with the
objective of obtaining a rate of return throughout budgetary and economic cycles,
commensurate with the investment risk constraints and cash flow needs. The
City investment strategy is passive and the portfolio shall be designed with the
objective of regularly exceeding the weighted average return on thirteen-week
Treasury bills. This is considered a benchmark for riskless investment
transactions, and therefore, is a minimum standard for the portfolio's rate of
return. For bond funds that fall under the arbitrage provisions of the Tax Reform
Act of 1986, the City will attempt to earn allowable bond yield with market
conditions permitting.
DEBT ISSUANCE POLICY:
GENERAL OBLIGATION BONDS: The City shall have the power to borrow money on
the credit of the City and to issue general obligation bonds for permanent public
improvements or for any other public purpose not prohibited by the Constitution and
laws of the State of Texas, and to issue refunding bonds to refund outstanding bonds of
the City previously issued. All such bonds shall. be issued in conformity with the laws of
the State of Texas.
REVENUE BONDS: The City shall have the power to borrow money for the purpose of
constructing, purchasing, improving, extending, or repairing of public utilities,
recreational facilities or any other self-liquidating function not prohibited by the State of
Texas, and to issue revenue bonds to evidence the obligation created thereby. Such
bonds shall be a charge upon and payable from properties, or interest therein pledged,
or the income therefrom, or both. The holders of the revenue bonds shall never have
the right to demand payment thereof out of monies raised or to be raised by taxation.
All such bonds shall be issued in conformity with the laws of the State of Texas.
BONDS INCONTESTABLE: All bonds of the City having been issued and sold and
having been delivered to the purchaser thereof, shall thereafter be incontestable and all
bonds issued to refund in exchange for outstanding bonds previously issued shall and
after said exchange, be incontestable.
USE OF BOND FUNDS: Any and all bond funds approved by a vote of the citizens of
Colleyville, will be expended only for the purposes stated in the bond issue.
CERTIFICATES OF OBLIGATION: All certificates of obligation issued by the City shall
be approved by ordinance and issued in accordance with the laws of the State of Texas.
43
Fiscal Year 2004 - 2005
General Fund Summary
~. .,~;
C t T Y 0 F '.)i
oIle Mle
44
^ ...."..._--q~>"'----------_._-~~>-".~~"_...,._~-~ . .. ."_.~~-~-----~~-_...~,~--~-~- --
GENERAL FUND SUMMARY
BUDGET BUDGET ACTUAL
FY 2005 FY 2004 FY 2003
Beginning Unreserved Fund Balance - 10/1 $ 5,356,457 $ 6,440,152 6,022,133
Total Revenues 13.575,714 12,641,024 12,297,561
Use of Fund Balance 344.744 1.064,324 0
Total Expenditures (13,920,071) (13,724,719) (11,679,542)
Ending Unreserved Fund Balance - 9130 $ 5.012,100 5,356,457 $ 6,440,152
Net Increase/(Decrease) to Fund Balance $ (344.357) $ (1,063,695) $ 416.019
EXPENDITURE RECAP:
MANAGEMENT
City CouncillCity Secretary $ 306,531 $ 266,967 $ 252,763
City Manage(s Office 623.091 639,129 569,915
Legal Counsel 70,000 70,000 69,165
Communications 145,221 125,160 120,229
Finance 470.257 436.679 420.630
Municipal Court 237.666 236.n3 222,769
Building Services 232.660 176,602 0
Infonnation Services 165,516 0 0
MANAGEMENT SUBTOTAL: $ 2,252,966 $ 1.979,550 1,675,491
COMMUNITY DEVELOPMENT
Community Development $ 262,664 $ 296,203 $ 479,351
Building Inspections 301,966 304,963 267,461
Economic Development 152,635 147,591 0
Engineering 461,279 514,265 549,781
COMMUNITY DEVELOPMENT SUBTOTAL: $ 1,196,766 $ 1,263,042 $ 1,296,593
POLICE 3,135.076 3,076,651 $ 3,060,961
FIRE 3,017,388 3,019,222 2,819,601
COMMUNITY SERVICES
Parks $ 1.268,213 $ 1,524.963 $ 1,024,393
Recreation 287,648 329,056 302.041
Library 475,470 401,116 132.442
Colleyville Center 345,334 331.330 312,450
COMMUNITY SERVICES SUBTOTAL: 2,376,865 2,566,465 $ 1.771,326
PUBLIC WORKS
Streets and Drainage 1,456,026 $ 1,478,191 1,092,704
Fleet Maintenance 181,246 183,458 162,666
PUBLIC WORKS SUBTOTAL: $ 1,637,272 $ 1,661,649 $ 1,255,570
CAPITAL EQUIPMENT RESERVE $ 45,740 $ 0 $ 0
PERFORMANCE PAY/COMPENSATION ADJUSTMENT $ 256.158 $ 135,940 $ 0
TOTAL GENERAL FUND EXPENDITURES $ 13,920.071 $ 13,724,719 $ 11,679,542
. One-time expenditure to be used for balance of Master Plan update ($5,000), patch truck ($110,000), Hydra-Storz fire hydrant prgram ($34,000), Fire incident
reporting software ($5.300). CIP election ($7.000), Intoxllyzer machine ($8,250) replacement pistols ($25,000), Street resurfacing ($25,689), athletic field lights.
at Colleyville Heritage High School ($101,499), and power lines on John McCain Road and Pleasant Run Road ($23,000).
.. One-time expenditure to be used for Master Plan update ($25,000), rehab of fonner City Hall ($25.000), Economic Development strategic consultant ($55,000)
Fire CAD dispatch software ($91,469). 16 Fire hand-held radios ($56.292), recreation software ($10,000), reel mower ($40,000), park facillly striping ($3,500).
Street resurfacing ($340,000), Glade Road sidewalk ($60.000). and Sneed Park practice fields ($378,063).
45
General Fund Revenues
Misc.llntergovern-
mental
4%
Transfers-In
3%
Charges for
Service
4%
Fines
4%
Ad Valorem Tax
54%
Licenses & Permits
8%
Sales Tax
13%
Franchise Tax
10%
General Fund Expenses
Finance/Court
5%
P.arks/Community
Center/ Library
17%
General
Management
12%
Public Works
12%
Fire
22%
Compensation
Adjustment
1%
Community Dev /
ECOno3~}c Dev Eng/Bldg Inspection
10 6%
46
Fiscal Year 2004 - 2005
Tax Data
C'oii~e
47
$10,000
$9,000
$8,000
$7,000
$6,000
$5,000
$4,000
$3,000
$2,000
$1,000
$0
TAX LEVY
2001
Em IN THOUSANDS OF $
2002
2003
2004
2005
$3,000 __~sed \{aIUe.s_~
$2,638 i
$2,500
$2,000
$1,500
$1,000
$500
oars
$2,135
$0............
2001
2005
2002
2003
2004
49
$0.40
$0.30
$0.20
$0.10
$0.00
Tax Rate per $100 of Assessed Valuation
cents I $100 valuation
$0.347
$0.347
$0.347
$0.347
$0.347
2001
2004
2005
2002
2003
FY 2005 Area City Tax Rate Comparison
$0.70
cents I $100 valuation
0.5700
$0.60
$0.50
$0.40
$0.30
$0.20
$0.10
$0.00
Colleyville Grapevine
Keller
South lake
Bedford
Euless
Hurst
NRH
50
CHARTER LIMIT CALCULATION WORKSHEET
ANTICIPATED PROPERTY TAX COLLECTIONS @ 9-30-04
CHARTER LIMIT INCREASE AT 107%
$8,481,032
$9,074,704
VALUATION OF EXISITING PROPERTY
MAXIMUM CHARTER TAX RATE
ADOPTED TAX RATE
DIFFERENCE IN RATES
$2,550,141,674
$0.3559
$0.3474
$0.0085
TAX GENERATED BY ADOPTED RATE FOR EXISTING PROPERTY
% INCREASE IN REVENUE FROM FY 04
$8,859,192
4.46%
AMOUNT UNDER CHARTER LIMIT OF 7%
2.54%
DIFFERENCE CHARTER RATE VS ADOPTED RATE
$215,512
51
Fiscal Year 2004 - 2005
General Fund Revenue
Projections
~.I~'If'
CITYOF. .\(,1
oIle Wle
52
GENERAL FUND REVENUES
BUDGET BUDGET ACTUAL
FY 2005 FY 2004 FY 2003
AD VALOREM TAXES
Current Taxes $ 7,280,321 $ 6,854,840 $ 6.267,771
Delinquent Taxes 60,000 42,000 93,259
Penalty and Interest 38,000 36,000 65,886
AD VALOREM TAXES SUBTOTAL $ 7,378,321 $ 6.932,840 $ 6,426,916
FRANCHISE TAXES $ 1,394,665 $ 1.356,665 $ 1,395,565
SALES TAXES $ 1.745,600 $ 1,601.500 $ 1,573,888
LICENSES AND PERMITS $ 1,123,208 $ 853,795 $ 926,082
FINES $ 526,000 $ 541,825 $ 468,091
CHARGESFORSER~CES $ 586,048 $ 593,445 $ 703,722
INTERGOVERNMENTAL $ 73,872 $ 70,354 $ 67,004
MISCELLANEOUS REVENUES $ 273,000 $ 225,600 $ 211,575
USE OF FUND BALANCE $ 344,744 $ 1.084,324 $ 0
TRANSFERS-IN $ 475,000 $ 465,000 $ 524,718
TOTAL GENERAL FUND REVENUES
$
13,920,458
$
13,725,348
$
12,297,561
53
FY02 FY03 FY04 FY04 FY05
ACTUAL ACTUAL BUDGET RE-ESTIMA TE BUDGET
GENERAL FUND
AD VALOREM TAXES
5101-CURRENT TAXES 5,585,268 6,267,771 6,854,840 6,854,840 7,280,321
51 02-DELlNQUENT TAXES 44,006 93,259 42,000 60,000 60,000
51 03-PENAL TV & INTEREST 46,599 65,886 36,000 36,000 38,000
---~---- ----- ------ --------
TOTAL AD VALOREM TAXES 5,675,873 6,426,916 6,932,840 6,950,840 7,378,321
FRANCHISE TAXES
5201-TXU ELECTRIC
5202-TRI-COUNTV ELECTRIC
5203- TXU GAS
5204-S0UTHWESTERN BELL
5205-VERllON/OTHERS
5206-GARBAGElRECYCLlNG
5207 -CABLE TV
TOTAL FRANCHISE TAXES
SALES TAX
5301-1% SALES TAX
5302-MIXED BEVERAGE TAX
TOTAL SALES TAX
LICENSES & PERMITS
5411-BUILDING
5412-PLUMBING
5414-ELECTRICAL
5416-CITV LICENSE
5417-BUILDING PLAN REVIEW FEE
5418-NEW BUSINESS
5419-ANIMAL
5420-SIGN PERMITS
5421-FENCE PERMITS
5423-FIRE PERMIT FEES
TOTAL LICENSES & PERMITS
FINES
5611-FINES
5612-FINES-ALARMS
5630-L1BRARY FINES
TOTAL FINES
878,973 820,290 775,000 765,127 780,000
44,288 46,657 48,500 57,512 65,000
231,566 163,219 175,000 253,310 175,000
123,460 105,166 107,165 106,036 107,165
38,278 56,247 51,000 58,500 60,000
87,314 89,717 85,000 87,000 88,000
145,849 114,269 115,000 118,000 119,500
------------- ----- ---------- - ---------
1,549,728 1,395,565 1,356,665 1,445,485 1,394,665
1,565,621
28,475
1,594,096
543,564
100,519
63,492
46,093
113,117
2,914
1,856
7,432
5,990
1,975
886,952
504,584
10,050
o
514,634
1,541,765
32,123
1,570,000
31,500
1,695,600
50,000
1,618,000
37,500
1,573,888
1,601,500
1,655,500
1,745,600
561,064
104,849
64,923
48,925
122,371
3,674
1,706
5,510
5,660
7,400
525,000
100,000
63,000
35,000
110,000
2,000
1,795
4,500
5,000
7,500
790,000
130,000
79,085
47,311
140,000
2,900
2,850
8,025
5,400
7,500
705,186
112,923
71,628
47,551
160,000
2,900
3,120
7,000
5,400
7,500
926,082
853,795
1,123,208
1,213,071
463,891
4,200
o
450,000
4,500
7,000
510,000
7,500
8,500
530,000
8,325
3,500
468,091
541,825
461,500
526,000
54
FY02 FY03 FY04 FY04 FY05
ACTUAL ACTUAL BUDGET RE-ESTIMATE BUDGET
CHARGES FOR SERVICES
5511-PLANNING AND ZONING 15,450 18,410 14,000 14,000 14,000
5512-PLAT FEE 15,474 9,745 13,500 13,500 13.500
5514-BOARD OF ADJUSTMENT 1,300 2,000 1,250 1.500 1,500
5711-SALE OF MATERIAL 2,600 3,310 2,000 2,000 2,000
5712-WEED MOWING 3,347 1,870 2,000 2,000 3,500
5718-ANIMAL IMPOUNDMENT FEE 3,336 2,795 3,865 2,882 2,889
5721-AMBULANCE 75,064 96,327 91,050 91,050 95,214
5722-RECREATION PROGRAM 145,426 156,235 160,905 119,600 124,895
5811-ENGINEERING & INSPECTION 217,268 141,619 70,000 100,000 80,000
5812-CHGS & REIMBURSEMENTS 26,253 14,673 9,000 9,000 9,000
5845-LOT DRAINAGE INSP FEE 17,375 18,875 16,875 22,625 21,250
5855-FIELD USE CHARGE 20,330 21,080 20,000 20,000 20,000
5873-COMMUNITY CENTER 169,146 196,698 165,000 180,000 175,000
5874-NON-RESIDENT FEE 18,955 20,085 23,000 22,100 23,000
5875-L1BRARY BLGD RENTAL 0 0 1,000 100 300
------ ----- ------- ----------
TOTAL CHARGES FOR SERVICE 731,324 703,722 593,445 600,357 586,048
INTERGOVERNMENTAL REVENUE
5828-DARE OFFICER REIMB
5830-"COPS FAST' GRANT
63,857
146,608
67,004
o
70,354
o
70,354
o
73,872
o
TOTAL INTERGOVERNMENTAL REVENUE
210,465
67,004
70,354
70,354
73,872
MISCELLANEOUS REVENUE
5714-SALE OF SURPLUS PROPERTY
5716-INTEREST INCOME
5719-MISCELLANEOUS
5832-ANTENNA LEASE
5866-CELEBRATE CV CO NT
5790-USE OF FUND BALANCE
13,693 8,691 10,000 11,600 10,000
200,411 136,680 145,000 145,000 170,000
30,672 25,361 21,500 23,000 33,000
54,428 35,143 41,000 45,000 49,000
11,715 5,700 8,100 8,100 11,000
0 0 1,084,324 1,079,324 344,744
TOTAL MISC REVENUE
310,919
211,575
1,309,924
1,312,024
617,744
TRANSFERS IN
5872-T-FER FROM UTILITY FD
5873-T-FER FROM CAPITAL PROJECTS
448,635
o
458,060
66,658
465,000
o
473,366
o
475,000
o
TOTAL TRANSFERS IN
448,635
524,718
465,000
473,366
475,000
TOTAL GENERAL FUND REVENUES
11,922,626
12,297,561
13,725,348
14,182,497
13,920,458
55
GENERAL FUND
REVENUE ESTIMATES
AD VALOREM TAXES
The projected assessed value for the
year is $2,638,121,496 and current
year taxes are budgeted to be collected
at a 98.8% collection rate. This
estimate was derived using the July
25th certified valuation from Tarrant
Appraisal District (5.50% increase from
FY 2004 current valuation of
$2,500,661,608) and the TIF value
exclusion of $103,441,138. The tax
rate of $.3474 is allocated $,290717
to O&M (General Fund) and $.056683
to debt (Debt Service Fund). For the
past nine years, current year tax
collections have averaged 98.8% of the
tax roll, so a 98.8% collection rate is
estimated.
FRANCHISE TAXES
The franchise fees were estimated
based upon estimated revenue
increases and discussion with franchise
holders. TXU Energy Company is
estimating their franchise payment to
the City to be $785,000, a slight
increase from the prior year due to
growth. TXU Gas projects their
payment to be $175,000. Due to
recent legislation by the Public Utilities
Commission setting the franchise fee
for the City there is only a slight
increase projected for Southwestern
Bell and Verizon phone franchise fees.
Also a slight increase in cable fees is
projected.
56
$800,000
$600,000
$400,000
$200,000
TAX ROLL COLLECTIONS
FY 2002 - FY 2005
100
95
90
85
80
75
70
2002
2003
2004
2005
MAJOR FRANCHISE TAX REVENUES
FY 2002 - FY 2005
$0
.TXU Energy
IiITXU Gas
11II SWBell Verizon
o AT&T Cable
SALES TAX
Total sales tax revenue is estimated to
be 8 % greater than the amount
budgeted for FY 2004, This projection
is based upon anticipated new revenue
from Lifetime Fitness (opening in fall
2004) and additional businesses
opening in the Village at Colleyville and
Colleyville Town Center in FY 2005.
LICENSES AND PERMITS
The revenues for licenses and permits
are based upon 160 residential permits
being issued and those dwellings
averaging 4,000 square feet in size and
additional commercial development.
This is an increase of 35 permits from
the FY 2004 budgeted permit issuance
of 130. Building activity is projected to
remain brisk due to activity in the
Bridges at Riverwalk, Broughton,
Clairemont, and Remington Park
neighborhoods.
FINES
Revenue from citations is projected to
be $510,000 for FY 2005 due to a
slightly greater number of citations
being written, many of the defendants
requesting deferred adjudication instead
of defensive driving or appealing the
citation to Tarrant County. Also, the
State of Texas "Failure to Appear"
collection program was implemented to
collect unpaid warrants
SALES TAX REVENUE
FY 2002 - FY 2005
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
2002 2003 2004 2005
RESIDENTIAL BUILDING PERMITS
FY 2002 - FY 2005
170
160
150
140
130
120
110
100
2002
2003
2004
2005
NUMBER OF CTATIONSlAPPEALS
FY 2002- FY 2005
9500 300
9000 250
8500 200
8000 1~
7500 100
02 03 04 05 02 03 04 05
II Citations
o Appeals
57
CHARGES FOR SERVICE
The decrease in recreation revenues in
this category is due to other area
entities offering competing programs.
Most other revenues are projected to
remain relatively level in FY 2005.
INTERGOVERNMENTAL
The amount budgeted is $73,872 in
funding from the Grapevine-Colleyville
Independent School District for a DARE
program Officer at the two middle
schools.
MISCELLANEOUS
Interest income for the fund IS
estimated to be $170,000. This is
based upon the average projected cash
balance for the General Fund of
approximately $8,000,000 and an
anticipated investment rate of 2.125%.
TRANSFERS IN
The transfer from the Utility Fund is
projected to be $475,000, which is
comprised of a Franchise Tax and
Operating Transfer of 6% of the prior
year's Utility Fund gross revenues.
CHARGES FOR SERVICE I INTERGOVERNMENTAL
FY 2002 - FY 2005
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
02 03 04 05 02 03 04 05
IlIICharges for Service Dlntergovernmental
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
MISCELLANEOUS I TRANSFERS IN
FY 2002 - FY 2005
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2004 2005
2002 2003
I .Miscellaneous
OTransfers in I
58
Fiscal Year 2004 - 2005
City Manager
'~f\1 "'\4''<(1
CITY OF ' 'V'
oIle ~e
59
City Manager's Office
Mission
The City Manager's Office provides leadership and direction for City departments in the
implementation of the City Council's goals, directives, policies, resolutions and
ordinances.
The City Manager's Office works closely with the City Council and its appointed boards,
commissions, and committees to uphold the current ordinances, resolutions, and
policies in the City and to develop, analyze and implement legislation and policies.
Goal
The City Manager's Office will lead the city government organization in the
implementation of the City Council's priorities and the enforcement of City ordinances.
2003-2004 Accomplishments
~ Implemented and managed a comprehensive building maintenance program.
~ Successfully coordinated the transition to the new Colleyville City Hall.
~ Worked with developers and businesses for the clean-up of properties along SH26.
~ Continued to plan and develop the City's park system.
~ Monitored and participated with TxDOT in the design of SH26 and communicated
with property and business owners.
~ Developed budget strategies through financial and budget forecasts.
~ Pursued joint use agreements with GCISD for cost savings opportunities.
~ Evaluated options for use of current City Hall and other public facilities.
~ Planned and implemented street and drainage improvements.
60
2003-2004 Accomplishments, continued
Human Resources
~ Completed training initiatives for Safety, Harassment and Employment Law.
~ Managed health insurance costs.
~ Coordinated the City's Annual Employee Safety and Wellness Fair.
~ Served as Event Coordinator for the Employee Recognition Banquet.
~ Decreased workers' compensation claims by $31,000.
~ Established Flexible Spending Accounts and Cobra compliance.
~ Implemented an on-line application process.
~ Implemented the Health Insurance Portability and Accountability Act (HIPAA).
~ Managed Citywide Compensation Program.
~ Enhanced human resources program with increased staff resources.
Parks
~ Completed the construction of Cottonbelt Trail, Phase I.
~ Coordinated the design of Cottonbelt Trail, Phase II.
~ Completed the design of Sneed Park.
T elecommunication/F ranchise
~ Managed telecommunications, utility and cable franchises.
~ Managed IESI franchise.
~ Implemented the strategic energy management plan for SB5 requirements.
Records Manaqement
~ Scanned permanent City records for more efficient archival and retrieval.
61
2003-2004 Accomplishments. continued
Facilities
~ Managed and completed construction of Colleyville City Hall and Colleyville Public
Library.
~ Successfully managed opening of the first Colleyville Public Library.
Finance
~ Developed a recommended FY2004 budget.
Information Technoloqy
~ Enhanced the City's technological infrastructure by interconnecting City facilities.
~ Administered network security.
~ Implemented and managed the computer replacement program.
Transportation
~ Continued design on SH26 with TxDOT and secured additional funding.
2004-2005 Obiectives
~ Update the City of Colleyville zoning regulations.
~ Establish a historical database of all land development cases and ordinances.
~ Partner with the AARP to secure volunteer resources at the Colleyville Justice
Center.
Human Resources
~ Complete review of all job descriptions for compliance with Federal Labor Standards
Act (FLSA).
~ Establish Employee Wellness Program.
62
2004-2005 Obiectives, continued
~ Facilitate team building experiences with Management Team
~ Research and develop a recommendation for a Human Resources software tracking
system.
~ Research and develop a citywide incentive program.
~ Continue to manage compensation program.
~ Continue to develop and conduct training initiatives for Safety, Harassment and
Employment Law.
Parks
~ Coordinate the design and construction of Cottonbelt Trail, Phase II.
~ Update the Trail Master Plan.
~ Coordinate construction of Sneed property.
~ Continue to enhance recreational programs for the citizens.
T elecommunications/Franchise
~ Managed telecommunications, utility and cable franchises.
Communications and Information Services
~ Maintain the City website providing current information to citizens, businesses and
economic development prospects.
~ Enhance City's website.
~ Coordinate media events and manage a citywide marketing plan for the promotion of
a positive image for the City.
~ Improve the visual appeal and provide timely information on the City's Government
Access Channel.
~ Implement the "live feed" of Planning and Zoning Commission and Zoning Board of
Adjustment meetings and rebroadcast of City Council Worksessions.
~ Develop multimedia communication programs to maximize the use of the City's
cable channel and telephone messaging system.
63
2004-2005 Obiectives, continued
).> Maintain the City's computer network system.
).> Research and develop a plan for the interconnectivity of the Fire Administration and
Public Works facilities to the citywide network system.
Economic Development
).> Aggressively promote sites to retail and commercial developers and potential
tenants in the Metroplex.
).> Adapt the Buxton Report to develop a target list.
).> Develop an economic development incentive policy to promote retail and restaurant
development.
Enqineerinq Services
).> Continue design of SH26 with TxDOT.
).> Complete design of LD Lockett water storage facility and pump station.
).> Complete design of 20" water main from TRA main to L.D. Lockett water storage
facility.
).> Complete design and begin construction of McDonwell School Road and Precinct
Line Road intersection improvements.
Finance
).> Continue to maintain AA+ bond ratings on General Obligation bonds.
).> Implement SAS 99.
64
City Manager's Office
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Citizen contacts 2,800 3,000 3,500
Council agendas prepared 26 32 35
City Manager packets prepared 60 62 62
Information/issue mailings 12 14 14
Meetings attended 220 300 300
Boards/commissions staffed 10 10 12
% citizen calls responded to
w/in 8 business hours or less 98% 98% 98%
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
City Manager 1 1 1
Deputy City Manager 1 1 1
Human Resources Director 1 1 1
Assistant to the City Manager 1 1 1
Executive Secretary 1 1 1
Administrative Clerk 0 1 1
Total full-time 5 6 6
65
GENERAL FUND
City Manager's Office
Account 001-11
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $468,362 $527,418 $536,345
Contractual 86,897 103,652 75,994
Supplies 13,943 8,059 8,668
Capital 712 0 2,084
Total $569,915 $639,129 $623,091
Budget Summary
Fiscal Year 2005
Supplies
1%
Capital
0%
Contractual
12%
Personnel
87%
Xerox Copier
$2,084
66
Fiscal Year 2004 - 2005
Building Inspection
C'oii~e
67
~. ...' .
Building Inspection
Mission
The mission of the Building Inspection Department is to ensure quality construction
practices and techniques through the enforcement of ordinances and codes that
regulate building construction in Colleyville and compliance with nuisance codes.
Goal
To provide efficient delivery of services related to building permit application reviews,
on-site building inspections, code enforcement activities, and providing information to
citizens and builders in a timely manner.
2003-2004 Accomplishments
>- Improved inter-department coordination for review and approval of commercial
certificate of occupancies.
>- Successfully coordinated the plan review and construction details of the Lifetime
Fitness facility, which resulted in their obtaining a building permit within their contract
period.
>- Issued 161 new residential building permits.
>- Assisted homeowners with information concerning remodeling projects and repairs.
>- Developed a monthly inspection reporting program.
>- Completed 90% of all building plan reviews within five (5) working days.
>- Initiated a breakfast meeting with area homebuilders and local contractors.
>- Improved process for reviewing and issuing sign permits.
2004-2005 Obiectives
>- Issue 100% of permits through the computer system.
>- Stream line the plan review process for greater efficiency and responsiveness.
>- Develop a customer satisfaction survey process:
68
2004-2005 Obiectives, continued
~ Expand and improve permit application forms.
~ Improve monthly reports for permits and code enforcement.
~ Improve certificate of occupancy review, inspection and issuing process.
69
Building Inspection
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
New residential permits 134 175 220
Residential remodel permits 56 63 75
New and Remodel commercial permits 48 23 55
Inspections 5,165 6,700 7,500
Code violations investigated 1,500 1,500 1,500
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Building Inspector Supervisor 1 1 1
Building Inspector 1 1 1
Code Enforcement Officer 1 1 1
Building Permit Clerk 2 2 2
Total full-time 5 5 5
70
GENERAL FUND
Building Inspection
Account 001-12
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $224,447 $270,461 $269,574
Contractual 32,025 27,245 24,611
Supplies 5,682 7,277 7,803
Capital 0 0 0
Total $262,154 $304,983 $301,988
Budget Summary
Fiscal Year 2005
Contractual
8%
No capital expenditures
71
Fiscal Year 2004 - 2005
Economic Development
l~
c'olle ~e
72
Economic Development
Mission
The Economic Development Department is responsible for developing programs
to attract, retain, and expand businesses. The mission is to establish the City of
Colleyville as a destination of choice for high-quality sales tax generating
developments, retailers, restaurants and businesses.
Goal
The goal of Economic Development is to broaden the tax base and work to
expand existing businesses by promoting new retail, restaurant, and commercial
development within the City.
2003-2004 Accomplishments
~ Developed and maintained a data base of all commercial businesses in
Colleyville, which is updated on a monthly basis, upon issuance of a
certificate of occupancy.
)> . Revised business information packets by creating several new brochures for
distribution to prospective new businesses.
.)> Produced current development activities report, which summarizes the
current development projects, and incorporates basic demographic and other
factual data, such as sales tax information, property tax information and
building permit activities.
)> Coordinated the update of the base map used to prepare the Colleyville Area
Chamber of Commerce map for Colleyville.
)> Developed and maintained a data base of commercial real estate brokers.
)> Represented Colleyville at the North Texas Commercial Real Estate Brokers
trade show in Dallas.
)> Provided assistance to numerous businesses and individuals seeking
information on Colleyville and the trade area surrounding Colleyville by
furnishing zoning, permitting, demographic and business information.
)> Conducted area promotions at local civic organizations and the Colleyville
Area Chamber of Commerce to advise local business owners of development
activities in Colleyville.
73
2003-2004 Accomplishments, continued
~ Prepared a brochure that explains the procedures to apply for and receive a
certificate of occupancy
2004-2005 Obiectives
~ Identify and inventory available commercial properties and develop a
marketing plan to find developers or buyers for these properties.
~ Develop marketing materials which can be customized quickly to facilitate and
promote development.
~ Prepare and maintain a database of available commerci~1 properties.
~ Create a traffic count map.
~. Increase information available on the City's website.
~ Provide timely and accurate information to area commercial brokers regarding
Colleyville properties.
~ Aggressively promote sites to retail and commercial developers and potential
tenants in the Metroplex, as well as at selected trade shows.
~ Continue to build strong relationships with area developers.
~ Continue to develop strong relationships with Colleyville businesses.
~ Host a business appreciation event.
~ Work with tenants of The Village at Colleyville and Town Center to promote
these and other Colleyville developments.
~ Adapt the Buxton report to develop a target list.
~ Develop an economic development incentive policy to promote retail and
restaurant development.
~ Provide up-to-date information to Colleyville Boulevard businesses and
landowners during the redevelopment of SH26 (Colleyville Boulevard).
~ Continue to promote local businesses by attending groundbreakings and
. ribbon cuttings.
74
Economic Development
Service Deliverv Measures
FY03
Actual
New commercial permits
Commercial remodel permits
City general fund sales tax revenues
$1,518,969
Civic Club Presentations
Meetings with Existing Businesses
Meetings with Prospects
Prospecting Marketing Trips
Special Events
Personnel Summary
FY03
Actual
Economic Development Manager
Total full-time
75
23
40
o
o
FY04
Budgeted
$1,570,000
FY04
Budgeted
23
28
FY05
Budgeted
$1,695,600
FY05
Budgeted
1
1
25
30
3
50
15
2
1
1
1
GENERAL FUND
Economic Development
Account 001-13
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $0 $80,700 $115,192
Contractual 0 61,821 31,698
Supplies 0 5,070 5,945
Capital 0 0 0
Total $0 $147,591 $152,835
Budget Summary
Fiscal Year 2005
Supplies
4%
Capital
0%
Contractual
21%
Personnel
75%
No capital expenditures
76
Fiscal Year 2004 - 2005
City Secretary
C'oii~e
77
_.~._,____.~M,..,__~'___~'_.~N''-'''-___________ --
City Secretary/Records Manager
City Council
Mission
The City Secretary's Office provides fair and legal elections, accurate meeting minutes,
quality ordinances and resolutions, and positive customer service to citizens, the City
Council, and staff.
Goal
The City Secretary's Office will maintain official documents and records, facilitate the
distribution of public information, provide assistance to the City Council, and maintain a
professional atmosphere for the City.
2003- 2004 Accomplishments
)> Administered May 15, 2004 City Council General Election.
)> Conducted Council Candidate information session.
)> Processed over 470 Open Records Requests for citizens and staff in a timely
manner.
)> Coordinated the Board, Commission and Committee Appreciation Event.
)> Processed 325 ordinances and resolutions, which includes scanning to the website.
)> Maintained current records, ordinances, resolutions and City Codes.
)> Coordinated the republication of the Code of Ordinances.
)> Prepared and managed City Secretary's Office annual budget.
)> Hired and trained Records Management Coordinator/Assistant.
)> Scanned 4,000 City documents for public access via the City's website.
)> Processed 250 boxes of City records in accordance to the Texas State Library and
Archive Commission Local Records Retention Schedule.
)> Updated the Records Management Coordinator Administrative Manual.
78
2004-2005 Obiectives
~ Conduct elections, as needed.
~ Conduct Council Candidate Orientation.
~ Process Open Records Act requests for citizens and staff in a timely manner.
~ Produce a brochure in which citizens may learn about serving on various boards,
commissions and committees.
~ Coordinate the Board, Commission and Committee Appreciation Event.
~ Develop Email Retention Policy.
~ Implement cross-training of City Secretary and Records Management
Coord inatorl Assistant.
~ Implement paperless City Council packet.
~ Continue to work toward Certified Municipal Clerk's Certification.
~ Update City Secretary Procedures Manual.
~ Maintain a positive and professional City Secretary's Office image for citizens, office
holders and staff.
~ Prepare and manage City Secretary's Office annual budget.
79
City Secretary/City Council
Service Deliverv Measures
FY03
Actual
Elections
Ordinances processed
Resolutions processed
Council meeting, worksession, and
joint meeting minutes
Open record requests
Citizen requests - verbal
Records scanned
Records destroyed (boxes)
Personnel Summary
FY03
Actual
City Secretary
Records Manager
Records Management Coord/Asst
Total full-time
80
50
165
50
374
950
2,000
50
1
1
o
2
FY04
Budgeted
1
FY04
Budgeted
50
165
50
470
1,500
5,000
250
FY05
Budgeted
1
FY05
Budgeted
1
1
o
2
1
60
225
50
475
1,500
5,000
50
1
o
1
2
GENERAL FUND
City Secretary/City Council
Account 001-14
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $113,732 $130,125 $132,286
Contractual 124,068 149,567 162,614
Supplies 11,753 9,295 13,631
Capital 3,229 0 0
Total $252,783 $288,987 $308,531
Budget Summary
Fiscal Year 2005
Supplies
4%
Capital
0%
Contractual
53%
Personnel
43%
No capital expenditures
81
Fiscal Year 2004 - 2005
Finance
~
c, oiieyville
82
Finance
Mission
The Finance Department provides prudent financial management of resources,
revenues, and expenditures to the City of Colleyville.
Goal
The Finance Department will provide all City departments and other users with.accurate
and timely financial information; maximize the resources of the City of Colleyville
through financial investments; and coordinate the risk management program and all
financial transactions.
2003-2004 Accomplishments
> Completed transitions of fixed asset records for GASB 34 implementation.
> Completed conversion of financial records to full accrual basis for GASH 34
implementation.
> Increased usage of direct deposit for payroll checks by 5%.
> Refunded 1994 Water and Sewer bonds at a savings of $100,715.
> Received the Government Financial Officers Association Distinguished Budget
Presentation Award.
> Received the Government Finance Officers Association Certificate of Achievement
for Excellence- in Financial Reporting.
> Converted Payroll software to Windows based software.
2004-2005 Obiectives
> Increase usage of direct deposit for payroll checks by 5%.
> Continue to maintain AA+ bond ratings on General Obligation bonds.
> Rebid armored services contract.
83
2004-2005 Obiectives, continued
>- Continue to receive the Governmental Finance Officers Association Distinguished
Budget Presentation Award.
>- Continue to receive the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting.
>- Continue to maintain ratings of AA- from Standard and Poor's and AA+ from Fitch
ICBA on Utility Revenue debt.
>- Develop City information kiosk.
>- Develop City water and sewer incident awareness program for phone customers.
>- Prepare Continuing Disclosure Report.
);:- -Rebid collection agency contract.
>- SAS 99 implementation.
84
Finance
Service Delivery Measures
FY03 FY04 FYOS
Actual Budgeted Budgeted
General obligation bond rating AA+ AA+ AA+
Investment portfolio (in millions) $38 $32 $32
Audit adjustments 6 6 6
Request for proposals/bids 10 8 8
Purchase orders processed 210 220 340
Disbursement vouchers processed 13,100 13,400 12,000
Accounts payable checks 7,900 8,100 7,200
Ad Valorem tax collection rate 98.5% 98.6% 98.9%
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Finance Director 1 1 1
Assistant to the Finance Director 1 1 1
Financial Analyst 1 1 1
Accounting Clerk 1 1 1
Administrative Clerk 1 0 0
Total full-time 5 4 4
85
GENERAL FUND
Finance
Account 001-15
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $276,153 $296,657 $319,701
Contractual 130,652 128,875 134,671
Supplies 12,448 13,346 14,055
Capital 1,377 0 1,830
Total $420,630 $438,879 $470,257
Budget Summary
Fiscal Year 2005
Contractual
29%
Capital
0%
Personnel
68%
Laser Printer Replacement
$1 ,830
86
Fiscal Year 2004 - 2005
Legal
em OF~
oIle ~e
87
GENERAL FUND
Legal
Account 001-16
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $0 $0 $0
Contractual 89,165 70,000 70,000
Supplies 0 0 0
Capital 0 0 0
Total $89,165 $70,000 $70,000
No capital expenditures
88
Fiscal Year 2004 - 2005
Library
~'!f
c, oiie (hlle
89
Library
Mission
The mission of the Colleyville Public Library is to provide cultural, educational,
intellectual and recreational resources in an inviting environment to enhance the quality
of life for all ages.
Goal
To develop and provide material collections, services and programs that meet the
cultural, educational, intellectual and recreational needs of Colleyville residents of all
ages.
2003-2004 Accomplishments
~ Unpacked, checked in and shelved the Library's Opening Day collection of
approximately 17,000 items.
~ Trained library staff for opening day preparation.
~ Implemented an integrated library automation system.
~ Implemented a library materials security system.
~ Implemented a library materials flow management system that utilized RFID
technology and included a self-checkout station for patrons.
~ Implemented a print management system for the library.
~ Implemented a "one-card" photo library card system that serves as library, print, and
internet card.
~ Opened Colleyville's first public library, with a collection of 17,397 items and 17 public
access computers.
~ Added approximately 5,500 new items to the library collection.
~ Launched two volunteer programs (one adult, one teen) that recruited over 300
volunteers.
~ Launched book discussions and programs for adults and 4 different story times for
children.
90
2003-2004 Accomplishments. continued
~ Offered Colleyville's first summer reading program for both children and adults.
~ Started a bi-monthly Library newsletter.
~ Registered approximately 29% of Colleyville residents for library cards.
~ Promoted Library tours and school visits.
~ Completed and filed the Library's second annual report with the Texas State Library.
~ Prepared and submitted documents required for the Library to participate in the Fort
Worth Public Library Interlibrary Loan Service.
~ Prepared and submitted documents required for the Library to receive a Lone Star
Libraries Grant from the Texas State Library.
~ Prepared and submitted documents required for Library membership to the Texas
State Library TexShare Program.
~ Prepared and submitted documents required for the library to receive a Menu
Allocation Grant from the North Texas Regional Library System.
~ Provided support for the Colleyville Public Library Board, Colleyville Friends of the
Library, and the Colleyville Public Library Foundation.
2004-2005 Objectives
~ Continue development of a library collection that includes 30,000 print and nonprint
items, 1.5 per capita.
~ Increase circulation to 4.0 items per capita for a total of 78,544 items.
~ Register 50% of the residents in Colleyville for library cards.
~ Continue to develop, implement and market a variety of adult and children's programs
that create a program attendance of 0.50 per capita.
~ Develop and maintain a collection of materials that has a minimum turnover rate of
1.75.
~ Provide services and programs that result in annual library visits of 3.0 per capita.
91
2004-2005 Obiectives. continued
~ Provide in-house, telephone and e-mail reference that results In a 1.0 reference
transactions per capita rate.
~ Conduct a document delivery study to monitor the percent of requests filled.
~ Evaluate the Grapevine Library collection of books, Catalog and process the books
for integration into the existing Colleyville Public Library collection.
~ Market library materials by creating a variety of theme mixed-media monthly displays.
~ Launch a homebound service program.
~ Launch the "Books for Babies" program, in conjunction with the Friends of the Library.
92
Library
Service Delivery Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Library Collection 17,397 35,000 35,000
Annual Circulation 20,000 70,000
Library Registrations 10,000 10,000
Reference Transactions 5,000 5,000
Annual Library Visits 20,000 60,000
Library Program Attendance 1,500 7,500
Meeting Room Usage 12 24
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Library Director 0 1 1
Circulation and Computer Services Libr; 0 1 1
Youth Services Librarian 0 1 1
Adult Services Librarian 0 1 1
Total full-time 0 4 4
93
CirculationlTechnical Services Asst
Library Clerk
Librarian
Youth Services Assistant
Total part-time
94
o
o
o
o
o
1
2
o
o
3
1
3
1
1
6
GENERAL FUND
Library
Account 001-17
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $92,037 $319,867 $366,210
Contractual 6,650 66,590 81 ,183
Supplies 26,890 14,659 28,077
Capital 0 0 0
Total $125,577 $401,116 $475,470
Budget Summary
Fiscal Year 2004
Contractual
10%
Personnel
84%
No capital expenditures
95
Fiscal Year 2004 - 2005
Engineering
C'oii~e
96
Engineering
Mission
The Engineering Department provides excellence in the guidance and direction of all
planning, design, and construction of capital and development projects in the City of
Colleyville, while maintaining a commitment to professionalism and cost effective
customer service.
Goal
The Engineering Department will ensure that all bond projects are managed and
delivered to the citizens in a timely manner, review and oversee all development
proposals, implement all ordinances and resolutions related to construction and
development and insure that Colleyville is delivered sound and complete projects.
2003-2004 Accomplishments
~ Continued design of intersection improvements at Glade Road and Heritage
Avenue.
~ Started ROW acquisition for Glade Road and Heritage Avenue.
~ Started design of intersection improvements at McDonwell School Road and
Precinct Line Road.
~ Completed construction of L.D. Lockett drainage improvements.
~ Completed construction of Stone Crest Estates drainage improvements,
~ Completed design and construction of 250 linear feet of sidewalks.
~ Completed construction of Cotton Belt Trail, Phase I.
~ Started design of Cotton Belt Trail, Phase II.
~ Completed construction of John McCain Road at SH26 realignment.
~ Resolved drainage complaints utilizing MDUS funds.
~ Completed construction of Old Glade Road box culverts.
~ Completed construction of John McCain and Westcoat Drive intersection.
97
.....--,""".~..........-"."...,.'"~....- ....., .-.-,...~,.~_._~-,~_._.--~~._,-~---^".....,-----......~-~_..,---~~~---'.--~-_..--
2003-2004 Accomplishments. continued
);> Completed construction of Glade Road sidewalks.
);> Substantially completed construction of Sneed Property Athletic Practice Fields.
);> Completed construction of Glen Hope Elementary School Drainage Improvements.
);> Assisted in completing water system vulnerability assessment.
);> Assisted in completing construction of the City interconnectivity project.
);> Created capital improvements data set and maps.
);> Revised fire and citywide box maps.
);> Created an existing land use data set.
);> Updated the future land use data set.
);> Created an existing sidewalk and trail inventory.
);> Joined the City's database to the TAD database
);> Assisted in creating City mapping and economic development web pages
);> Updated utility maps.
);> Created new contour and storm water map.
);> Residential subdivision projects: Reatta Place, Emerald Park, Remington Par Phase
IV, Villas Del Mar, Clairemont Phase II, Oak Knoll North, Beldon Hollow.
);> Commercial and Institutional Development: Tivoli Office Park, Colleycenter Square,
Colleyville Animal Clinic, 99 Cents Only Store, Tara Professional Center, JDS
International, Total Enterprises, Fountains of Riverwalk Office Park, Congregation
Beth Israel, Daniel H. Davis Dentist Office, Medi-Dyne Headquarters.
2004-2005 Obiectives
);> Continue design of SH26 with TxDOT.
);> Continue to expand program of Geographic Information Services (GIS).
);> Review and oversee all commercial and residential development projects.
98
2004-2005 Obiectives. continued
);> Continue to effectively respond to citizen complaints regarding drainage and
transportation issues.
);> Continue to review and supply comments to Community Development for resider;ltial
and commercial developments with the City of Colleyville.
);> Complete design of L.D. Lockett water storage facility and pump station.
);> Complete design of 20" water main from TRA main to L.D. Lockett water storage
facility.
);> Complete construction of intersection improvements a Glade Road and Heritage
Avenue.
);> Continue design and construction of water improvements replacing two inch mains
throughout the City.
);> Complete design and construction of lighting for GCISD football fields.
);> Complete design and begin construction of McDonwell School Road and Precinct
Line Road intersection improvements.
99
Service Delivery Measures
Capital projects managed
Development cases reviewed
Average plan review time (days)
Construction plans, site plans
and drainage studies reviewed
Active drainage complaints
City projects under design
City projects under construction
Linear feet of sidewalk constructed*
Engineering
FY03
Actual
111
10
30
23
11
250
FY04
Budgeted
9
9
* Service Delivery Measure moved to Engineering in fiscal year 2003
100
20
70
10
40
50
15
10
1,200
FY05
Budgeted
10
115
10
35
35
5
8
1,000
Engineering
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Public Works Director 1 1 1
Projects Manager 1 0 0
Engineer 2 2 2
Engineering Technician, Right-of-Way 1 1 0
Project Inspector 1 1 1
Office Assistant 1 1 1
Total full-time 7 6 5
Engineering Intern
o
1
o
Total part-time
o
1
o
101
GENERAL FUND
Engineering
Account 001-18
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $405,133 $370,259 $377,249
Contractual 78,818 45,120 44,131
Supplies 39,823 98,886 39,899
Capital 26,007 0 0
Total $549,781 $514,265 $461,279
Budget Summary
Fiscal Year 2004
Supplies
9%
Contractual
10%
Personnel
81%
No capital expenditures
102
Fiscal Year 2004 - 2005
Community
Development
~~
c, ofieyville
103
Community Development
Mission
The mission of the Community Development Department is to provide information to the
public through varied media, including the Internet, regarding planning procedures and
development projects in Colleyville. The Community Development Department assists
the public, business owners, and developers regarding City codes and policies. The
Department also advises the City Manager's Office, the City Council, and all appropriate
boards and commissions on matters affecting the growth and development of the city;
coordinates development-related matters with other City departments; and supervises
the enforcement of all policies and ordinances assigned to the Department.
Goals
The Community Development Department strives to enrich and preserve Colleyville's
quality of life by guiding its physical and economic development.
In particular, the Department aims to:
1. Encourage and manage commercial and residential growth that is consistent
with City goals, resources, infrastructure and services;
2. Ensure a straightforward development review process that is impartial,
professional, timely, and supportive of adopted City goals;
3. Provide accurate and relevant information needed to guide the decision-
making of the public and private sectors; and
4. Attract new commercial developments to Colleyville.
2003-2004 Accomplishments
);> Initiated an update to the Colleyville Master Plan, including an extensive citizen
participation process through numerous neighborhood meetings.
);> Completed an ordinance requiring registration of vacant commercial buildings.
);> Completed training and education programs for the Planning and Zoning
Commission and Zoning Board of Adjustment.
);> Completed a comprehensive amendment to the sign regulations.
);> Continued monthly publication of the Colleyville Development Journal.
104
2003-2004 Accomplishments, continued
);> Revised portions of the Land Development Code related to water impact fees for
secondary residential irrigation m~ters.
);> Revised portions of the Land Development Code related to drainage and
engineering standards.
);> Successfully completed transition to new office quarters in City Hall building.
2004-2005 Obiectives
);> Create an interactive CD Rom that contains codes and application forms.
);> Maintain city maps current on a monthly basis.
);> Expand and improve economic development, marketing and promotional brochures
and materials.
);> Begin the process to update the Colleyville zoning regulations.
);> Begin implementation of the SH26/Colleyville Boulevard design standards regarding
parking and landscaping.
);> Establish a historical database of all land development cases and ordinances.
);> Amend special event regulations.
);> Review and amend house moving ordinance.
);> Review and amend well drilling ordinance.
105
Community Development
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Subdivision plats 33 30 40
Site plan reviews 18 13 14
Zoning cases 34 30 30
Zoning Board of Adjustment cases 12 15 13
Sign Board of Appeals cases 9 10 5
General Cases 26 30 30
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Community Development Manager 1 1 1
Development Coordinator 1 1 1
Senior Planner 1 0 0
Planning and Zoning Assistant 1 1 1
Adminstrative Clerk 1 0 0
Total full-time 5 3 3
106
GENERAL FUND
Community Development
Account 001-19
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $392,544 $231 ,453 $246,079
Contractual 80,654 57,459 29,696
Supplies 6,153 7,291 6,909
Capital 0 0 0
Total $479,351 $296,203 $282,684
Budget Summary
Fiscal Year 2004
Contractual
11%
Supplies
2%
Capital
0%
Personnel
87%
No capital expenditures
107
Fiscal Year 2004 - 2005
Fire
~:~:r
c, one Ville
108
Fire Department
Mission
The Colleyville Fire Department is dedicated to the safety of our citizens through public
safety education, risk reduction and emergency response. We shall deliver our services
in the most efficient and effective method while treating all individuals with dignity and
respect.
Goal
The Colleyville Fire Department will provide our service to the public through education,
prevention, emergency medical service, and fire suppression services.
2003-2004 Accomplishments
);> Maintained an average response time to emergency calls of 5 minutes or less
from the time the Fire Department received the alarm.
);> Emphasized fire and safety prevention and compliance by completing 800
commercial occupancy inspections.
);> Increased all levels of personnel proficiency through training and continuing
education. Approximately 2,800 hours of instruction were accomplished.
);> The Emergency Operations Plan was completely updated by June. Completed
assessment of readiness for Homeland Security through Texas Engineering
Extension Service grant process. Obtained $82,000 grant for the City.
);> Completed pre-incident plans for over 70 commercial occupancies to improve
safety in emergency operations.
);> Generated and delivered over 40 public fire prevention education programs.
);> Provided over 20 CPR classes throughout the year for interested individuals.
);> Continued Public Access Defibrillation program: Current inventory of AEDs
placed in squad cars, public work vehicles, fire vehicles, and City facilities now
total 34.
);> Continued research and attendance of meetings regarding Regional
Communications endeavor.
109
2003-2004 Accomplishments. continued
);> Continued monitoring of dispatched Bedford units to the BRAC from our
communications center.
);> Investigated over 24 incidents involving fire loss.
2004-2005 Obiectives
);> Respond to 100% of emergency incidents with an average annual response time
of 5 minutes or less.
);> Conduct 40 public education programs to emphasize fire safety to all ages.
);> Conduct 2,800 person-hours of training to improve our personnel for improved
service to citizens. Officer development and continuing education in Fire/EMS
disciplines are training subjects for this goal.
);> Provide 15 CPR classes to the public and AED training to all new City
employees.
);> Begin the process for construction preparation of a new Central Fire Station to
include Fire Administration offices.
);> Conduct 750 inspections to ensure fire safety in commercial and residential
occupancies.
);> Conduct 20 fire drills at schools within the City.
);> Inspect and service 1,000 fire hydrants within the City
);> Conduct an estimated forty (40) investigations regarding fire incidents.
Investigate all incidents that result in property damage, injury, or the loss of life
due to fire. Use the findings to develop policies and procedures to reduce future
risks.
);> Reduce on-job injuries by 10% with the generation of a structured physical
fitness program to include analysis of individual capability and personal
instruction.
);> Evaluate response procedures to ensure quality services are delivered to the
public in an efficient and effective manner. Procedures will be scrutinized
utilizing post-incident analysis techniques.
110
2004-2005 Obiectives, continued
);> Update all commercial occupancy pre-incident plans as new occupants move
into unoccupied buildings. Generate pre-incident plans for all new commercial
occupancies to provide operational safety for personnel.
);> Promote the purchase and acquisition of a citywide Emergency Warning System
for notification of imminent storms and disaster-related emergencies.
);> Improve communications between fire stations through innovative processes.
);> Promote a vehicle replacement program to improve performance and minimize
down time.
);> Evaluate future funding of additional staffing for fire engines and ambulances.
111
Fire Department
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Fire related calls 510 629 480
Ambulance calls 490 559 580
Inspections 350 750 750
Investigations 20 30 40
Fire drills 9 20 20
Public fire prevention presentations 40 40 40
Fire hydrant inspections/serviced 1,049 1,049 1,049
CPR classes conducted 20 15 15
Fire related training hours 2,629 1,300 1,300
EMS related training hours 1,205 1,500 1,500
112
Fire Department
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Fire/EMS Chief 1 1 1
Fire Marshal 1 1 1
Captain 1 1 1
Lieutenant 6 6 6
Firefighter 21 21 21
Office Assistant 1 1 1
Total full-time 31 31 31
113
GENERAL FUND
Fire Department
Account 001-22
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $2,263,321 $2,320,572 $2,362,653
Contractual 473,301 481,969 527,665
Supplies 66,223 68,920 73,780
Capital 0 147,761 53,290
Total $2,802,846 $3,019,222 $3,017,388
Budget Summary
fiscal Year 2004
Contractual
17%
Capital
2%
SCBA Replacement Program
Hydra-Storz Program
Incident Reporting Software Upgrade
Winter Uniform Coats
$9,500
34,000
5,300
4,490
Total
$53,290
114
Fiscal Year 2004 - 2005
Police
CITY OF~;
olleyville
115
Police Department
Mission
The Colleyville Police Department is dedicated to "service" to the community.
Employees perform preventative, investigative, and enforcement services, striving to
provide total quality service where each employee-citizen contact results in a
satisfactory conclusion.
In achieving our mission, the men and women of the Colleyville Police Department will
conduct themselves in an ethical manner, treating citizens and fellow employees
courteously and with dignity.
Goal
The Colleyville Police Department will deliver "quality service" to the citizens of
Colleyville and provide for a safe community by establishing partnerships with citizens,
schools, and businesses.
2003-2004 Accomplishments
);> Provided drug awareness training to approximately 1,626 students in Colleyville
middle and elementary schools.
);> Participated in the "National Night Out" crime prevention program.
);> Sponsored the Eighth Annual "Kids' Safety Fair".
);> Assisted Grapevine Police Department with the "Every Fifteen Minutes" alcohol
awareness program.
);> Participated in the Texas Special Olympics Torch Run.
);> Implemented 12-hour shift schedule.
);> Drafted and Implemented a Patrol Standard Operating Procedures.
2004-2005 Obiectives
);> Provide quality customer service through continued implementation of community
policing strategies.
116
2004-2005 Objectives. continued
);> Provide all personnel with additional training to meet TCLEOSE intermediate and
advanced certifications.
);> Provide Fire and EMS dispatch training on new Fire CAD system for online
implementation.
);> Hire additional sworn and administrative personnel in anticipation of increased
community growth.
);> Reorganize the department to enhance service delivery.
> Complete Dispatch Standard Operating Procedures.
117
Police Department
Service Deliverv Measures
FY03
Actual
FY04
Budgeted
FY05
Budgeted
Criminal Investigations
Part One Offenses 424 345 417
Part One Offenses Cleared 149 135 165
Percent Cleared 35% 39% 39%
Index Crime Arrests 92 85 95
Cases Filed 180 225 237
Patrol
Calls for service 7,195 11,719 10,719
Total arrests 631 685 710
Part One offenses 424 353 417
Driving while intoxicated 55 41 45
Citations 8,476 8,847 8,950
D.A.R.E. Officer:
Number of Students receiving Drug Awareness Training:
Colleyville Middle School 300 300 293
Heritage Middle School 336 290 310
O.C. Taylor Elementary School 238 260 225
Bransford Elementary School 256 266 230
Glenhope Elementary School 230 240 229
Colleyville Elementary School 234 270 235
118
Police Department
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Police Chief 1 1 1
Lieutenant 1 1 1
Sergeant 4 4 4
Investigator 3 3 3
Corporal 3 3 3
Police Officer* 18 18 18
Total sworn 30 30 30
Office Assistant
1
1
1
Administrative Clerk
1
1
1
Dispatcher
7
7
7
Animal Control Officer
1
1
1
Total support
10
10
10
Total full-time
40
40
40
*Plus additional officer from Crime Prevention District Funds
119
GENERAL FUND
Police Department
Account 001-23
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $2,571,096 $2,665,151 $2,691,895
Contractual 403,008 386,561 378,223
Supplies 43,179 27,138 31,1 08
Capital 43,677 0 33,850
Total $3,060,961 $3,078,851 $3,135,076
Budget Summary
Fiscal Year 2004
Supplies
Contractual 1 % Capital
12% 1 %
Personnel
86%
HP Laser Jet
Weapons Replacement
Intoxilyzer Machine
$ 1,350
25,000
7,500
Total
$ 33,850
120
Fiscal Year 2004 - 2005
Parks
C'on~e
121
Parks
Mission
To create an opportunity where people can escape and enjoy an enriching environment.
Goals
Promote the "Quality of Life" to meet the needs of our citizens by providing a high
standard of customer service and offering safe, well-maintained facilities and amenities.
Continually improve the variety availability of recreation and leisure amenities for guests
while enhancing the quality of parks, open space and natural areas.
2003-2004 Accomplishments
Administration
);> Continued to implement the 2000 Comprehensive Parks, Recreation and Open
Space Master Plan to provide a guide for the orderly development of Colleyville's
Parks and Recreation system.
);> Worked with Mayor and City Council, Parks and Recreation Advisory Board and
citizens to successfully achieve goals of the Parks and Recreation Department.
);> Coordinated construction of Cottonbelt Trail, Phase I.
);> Coordinated design of Cottonbelt Trail, Phase II.
);> Updated the Trail Master Plan.
Maintenance
);> Enhanced playability of softball and baseball fields with drainage improvements on
game fields.
);> Continued to create, preserve, maintain and enhance park and recreational facilities.
);> Provided a high level of customer service.
);> Created, maintained and enhanced a safe, productive and rewarding work
environment while decreasing workers compensation claims.
. 122
2003-2004 Accomplishments. continued
);> Enhanced employee productivity by training staff to be proactive versus reactive to
maintenance needs.
2004-2005 Obiectives
Administration
);> Continue to implement the 2000 Comprehensive Parks, Recreation and Open Space
Master Plan to provide a guide for the orderly development of Colleyville's Parks and
Recreation system.
);> Work with Mayor and City Council, Parks and Recreation Advisory Board and
citizens to successfully achieve goals of the Parks and Recreation Department.
);> Coordinate the design and construction of Cotlonbelt Trail, Phase II.
);> Update the Trail Master Plan.
);> Coordinate construction of Sneed property.
Maintenance
);> Enhance playability and safety of all league fields through over-seeding and proper
horticultural maintenance practices.
);> Create, preserve, maintain and enhance our park and recreational facilities and
amenities.
);> Create, maintain and enhance a safe, productive and rewarding work environment.
);> Enhance employee productivity by educating staff about proper working techniques
through in-house safety training.
);> Enhance park amenities by thorough monthly inspections and repairs.
);> Enhance customer service level by providing quicker responses and meeting with
individuals when possible.
123
Parks
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Property maintained
Parks (acres) 185 190 190
Rights-of -ways 14 14 14
Baseball fields 6 6 6
Soccer fields 14 14 14
Softball fields 3 3 3
Park and Recreation
Advisory Board meetings 10 10 10
Projects in planning 6 5 4
Projects under construction 2 2 3
Grant applications submitted 1 1 1
Scheduled projects completed 4 4 4
Average park acreage maintained
per Park personnel 23.12% 25.32% 25.32%
Tree City USA status Achieved Achieved Achieved
Irrigation systems maintained 24 27 31
Number of Baseball field preparations 576 816 900
Number of Softball field preparations 144 239 320
Number of Soccer field preparations 260 330 330
Athletic field preparation man-hours 3,500 3,500 3,900
Athletic field maintenance man-hours 2,500 2,500 2,700
Irrigation repair man-hours 2,800 2,800 2,900
Trash collection man-hours 3,500 4,000 4,200
Facility & amenity inspection man-hours 250 250 250
124
Parks
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Parks and Recreation Director 1 1 1
Parks Maintenance Superintendent 1 1 1
Administrative Secretary 1 1 1
Sports Turf Technician 1 1 1
Irrigation Specialist 1 1 1
Equipment Operator 1 1 1
Parks Maintenance Worker 4 4 4
Total full-time 10 10 10
Park Ranger
1
1
1
Total Part-time
1
1
1
125
GENERAL FUND
Parks Maintenance
Account 001-32
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $502,245 $562,935 $551,959
Contractual 472,394 474,118 566,266
Supplies 39,909 44,847 48,489
Capital 9,845 443,063 101,499
Total $1,024,393 $1,524,963 $1,268,213
Budget Summary
Fiscal Year 2004
Supplies
4%
Capital
8%
Contractual
44%
Personnel
44%
Athletic Field Lighting
$101,499
126
-" - '..~'_.~-"'-'--~'~---""'--~~------'--~~"'-~"--"-"--~----~-"-'.'~.~_.'-~-_._~--
Fiscal Year 2004 - 2005
Streets & Drainage
C'ofi~e
127
Streets and Drainage
Mission
The Street Department maintains and improves the quality of streets for the safety of
Colleyville citizens and all those who pass through the Colleyville boundaries.
Goal
The Street Department will improve the safety and quality of life experienced by citizens
in Colleyville through the maintenance and repair of all public streets, the construction of
. sidewalks, the improvement of street lighting, the repair and replacement of street
appurtenances, and the maintenance of drainage channels.
2003-2004 Accomplishments
);> Assisted the Drainage Department in installing new inlets and in the inspection,
cleaning of 1,242 linear feet of ditch, and repair of existing inlets in Colleyville.
);> Repaired drainage pipe failures at 5 locations.
);> Coordinated and worked with the Parks Department on park improvements, park
mowing and maintenance.
);> Coordinated planning and budgeting with the Engineering Department to maximize
efficiency and quality in meeting capital improvement goals.
);> Coordinated with the Police Department on school zone flashers and setting school
zone effective times lAW MUTCD 2000.
);> Assisted Drainage Department with replacement of Cheshire low water crossing.
);> Repaired 800 feet of curb at various locations.
);> Poured 200 feet of concrete slabs in roadway.
);> Mud jacked 12 slabs on Glade Road and Heritage Avenue intersection.
);> Performed Ice Control Sanding Operations around the clock during winter Ice
conditions.
);> Performed street and drainage inspections in 13 subdivisions.
128
2003-2004 Accomplishments. continued
);> Performed concrete joint sealing in 3 subdivisions for a total of 30 streets.
);> Patched 1,129 potholes using 33.5 tons of H.M.A.C.
);> Repaired 25 street cuts using 128.2 tons of "Type B" H.M.A.C. and 43.2 tones of
"Type D" H.M.A.C. Used 350 Ibs. of lime for stabilization.
);> Contracted for the resurfacing of 35,901 linear feet of deteriorated streets.
2004-2005 Objectives
);> Continue to share resources with the Engineering Department in scheduling and
completing capital improvement projects and in assisting with final acceptance
inspections.
);> Respond to citizen requests and concerns within 24 hours.
);> Continue the community service program.
);> Mow rights-of-ways where prudent property owners do not have proper or sufficient
equipment to perform the task.
);> Mow city-owned lots and assist code enforcement officers to abate code violations.
);> Continue to coordinate and assist Parks and Police Departments in their quest to
satisfy the needs of Colleyville citizens, provide personnel and radios for community
events, and maintain Park and Athletic Field parking. Provide traffic counts for the
Police Department and install Traffic Control signs, as directed by the Chief of
Police.
);> Provide school zone warning flashers and keep them in working order by
programming the school calendar into the controllers and assuring bulbs and
batteries are changed as needed. Install new flashers, as directed by the Chief of
Police.
~ Patch potholes each day the weather and work schedule permits.
);> Provide traffic counts to the Economic Development Manager and commercial
realtors that are working on the sale of commercial property.
);> Monitor traffic signals on Colleyville Boulevard and Hwy 121 and report problems to
Texas Department of Transportation. Provide signal maintenance for Glade Road
and Heritage Avenue intersection and Cheek Sparger and Brown Trail intersection.
129
2004-2005 Objectives. continued
> Develop a street maintenance, rehabilitation, and repair plan based on the results of
the street inventory and inspection using GIS.
);> Resurface approximately 35,000 linear feet of deteriorated pavement.
130
Streets and Drainage
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Streets
miles maintained 147 316 331
linear feet resurfaced 6,280 7,346 35,000
Traffic control signs
installed or replaced 450 465 505
School zone flashers
maintained 19 19 13
Signalized intersections
maintained 1 2 2
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Street Superintendent 1 1 1
Street Crew Leader 2 2 2
Equipment Operator* 5.5 5 5
Sign Technician 2 2 2
Total full-time 10.5 10 10
*The Street Department and Drainage Department share one full-time position. In FY03,
the position became fully funded out of the Drainage Department.
131
GENERAL FUND
Streets
Account 001-33
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $556,592 $599,041 $580,628
Contractual 204,590 228,210 226,391
Supplies 324,637 650,940 516,007
Capital 6,884 0 133,000
Total $1,092,703 $1,478,191 $1,456,026
Budget Summary
Fiscal Year 2004
Capital
9%
Supplies
35%
Personnel
40%
Contractual
16%
Patch Truck
Power Line Improvements
$110,000
23,000
Total
$133,000
132
Fiscal Year 2004 - 2005
Recreation
C'ofi~c
133
,-_..._-~---~----~._------,.-..~----~~~~-~-~_.~.~._._.~._-----
Recreation
Mission
To create an opportunity where people can escape and enjoy an enriching environment.
Goal
The Recreation Division of the Parks Department will continually research the program
needs of the community in order to maximize participation and provide the highest
quality athletic and leisure recreation and special event activities in Northeast Tarrant
County.
2003-2004 Accomplishments
);> Increased program and activity participation by 3%.
);> Worked with GCISD to provide facilities for our sponsored programs.
);> Provided and emphasized recreation programs for the older adults and younger
seniors, ages 55-65.
);> Hosted the 2004 Games of Texas with the surrounding cities of Bedford, Euless,
Hurst, Grapevine, and North Richland Hills.
);> Added reservation forms and information on the City website.
);> Recruited more volunteers through brochures, schools, special events, City website,
and press releases. Created volunteer email database.
);> Created and implemented email program information to past recreation participants.
);> Created a Father/Daughter Dance special event and Night Egg Hunt.
);> Developed a new logo and theme for department publications, uniforms, etc.
);> Worked with the Colleyville Public Library to offer inter-generational programs for
seniors and youth.
2004-2005 Objectives
);> Provide quality service to customers through timely and accurate verbal and written
information on recreation programs, services and facilities.
);> Increase participation in programs and activities by 3%.
134
2004-2005 Objectives. continued
~ Continue to collaborate with GCISD to provide facilities for our sponsored programs.
);> Provide and emphasize recreation programs for the older adults and younger
seniors, ages 55-65.
);> Host a TAAF Girl's Fast Pitch Softball Tournament for summer 2005.
);> Continue to use em ail communication as a marketing technique to current and
potential participants.
);> Provide additional special events (Halloween Haunted Trail, Spring Block Parties,
and Pitch-Hit and Run).
);> Enhance the Spring Egg Hunt with additional activities (summer registration "kick-
off', concert in the park, more activities for citizens and more involvement from
community organizations).
);> Create one new youth sport league during the summer of 2005 (basketball,
volleyball, or junior high 7 on 7 football).
);> Create an adult and senior only "brochure" for summer 2005.
);> Provide and implement one overnight trip for seniors.
);> Research and enhance plans for a future senior facility with equipment and staff.
);> Improve parks and recreation office with new flooring and painting.
135
Recreation
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Youth Recreation Classes 108 77 110
Adult Enrichment Classes 110 89 112
Senior Enrichment Classes 30 35 32
Youth Athletic Programs 29 31 32
Adult Athletic Programs 0 1 1
Tennis Programs 178 142 180
Recreation Special Events 17 19 20
Senior Special Events 9 7 10
Youth Recreation Participants 535 675 575
Adult Enrichment Participants 485 615 525
Senior Enrichment Participants 155 175 185
Youth Athletic Camps Participants 692 800 725
Adult Athletic Program Participants 0 40 40
Tennis Program Participants 696 500 725
Recreation Special Event Participants 1,730 2,340 2,000
Senior Special Event Participants 3,120 3,475 3,175
Facility Reservations 383 360 390
Grant Applications Submitted 3 6 5
136
Recreation
Average Program Evaluation Scores
3.50
3.9
3.9
Percentage of refunds issued due
to dissatisfied customers
NA
0.1%
0.1%
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Recreation Supervisor 1 1 1
Recreation Specialist 1 1 1
Tennis Professional 1 0 0
Total full-time 3 2 2
137
GENERAL FUND
Recreation
Account 001-34
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $107,771 $108,830 $110,850
Contractual 155,221 168,076 130,376
Supplies 39,050 42,151 46,422
Capital 0 10,000 0
Total $302,042 $329,056 $287,648
Budget Summary
Fiscal Year 2004
Supplies
16%
Personnel
39%
Contractual
45%
No capital expenditures
138
Fiscal Year 2004 - 2005
Communications
~~:r
CITY OF' 1 :r)'
oIle Oille
139
2003-2004 Accomplishments, continued
);> Responsible for citywide procurement of computer hardware and software.
);> Maintained continuous information on Channel 16, Government Access Channel.
);> Responsible for "live broadcast" and re-broadcasting of City Council meetings.
);> Maintained the City's website performing daily updates to display current
departmental information.
);> Served as staff liaison for the Celebrate Colleyville Steering Committee and the
Historical Preservation Committee.
);> Coordinated the Historical Preservation Committee historical website tour
highlighting each state and local historical marker in Colleyville.
);> Responsible for ordering and placing the Local Historical Markers and the
planning of each dedication ceremony.
2004-2005 Objectives
);> Maintain the City website pages providing "current" information for citizens,
businesses and economic development prospects.
);> Design, develop, edit, prepare and distribute in-house City quarterly newsletter.
);> Enhance City's website to include continuous messaging on the main page and
improved navigation.
);> Review and update all general information, brochures and handouts released by
City departments.
);> Supervise outside consultant for City wide network and break-fix.
);> Supervise and coordinate the work of employees and volunteers for special
events and marketing activities.
);> Serve as staff liaison for the Celebrate Colleyville Steering Committee; work with
Deputy City Manager, Parks and Recreation Manager, and other staff members to
facilitate adequate and timely preparation for Celebrate Colleyville.
);> Coordinate media events and manage a citywide marketing plan that seeks
opportunities to promote a positive image for the City.
141
2004-2005 Objectives. continued
);> Develop a revenue plan to assist fund-raising and monitor actual revenues to
offset expenditures related to specific special events.
);> Oversee and edit the employee newsletter; develop a reporting system through
which the City departments provide information and content.
);> Design, prepare and approve press releases, radio and television announcements;
newsletters, brochures and marketing materials for special events and programs.
);> Improve the visual appeal and provide more timely information on Channel 16,
Government Access Channel.
);> Provide staff support for a smooth transition of implementing "live feed" and
continue to offer a re-broadcasting time of the city council meetings on Channel
16, Government Access Channel.
);> Develop multimedia communication programs that maximizes the use of the
City's cable channel and telephone messaging system.
);> In coordination with the Colleyville Area Chamber of Commerce, work with
businesses to cooperatively plan and implement marketing strategies; solicit
involvement with programs and special events from restaurants, retailers and
other businesses.
142
Communications
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Special Events coordinated (per year)
Arbor Days, ground breakings, etc. 10 10 13
Meetings videotaped and aired (per year)
Council Meetings 24 24 24
Other public meeetings as assigned 72 72 60
Meetings and conventions attended 6 18 6
to market the city
Web page updates (per month)
Departmental sections redesigned/updated 10 10 15
Events and calendar page updates 6 6 6
Media contacts (per year)
Press releases prepared and distributed 30 30 36
Press conferences announced and held 2 0 0
Number of special event participants 6,000 6,250 6,500
Council newsletter 4 4 4
Miscellaneous mailings 2 2 2
Employee Newsletter 4 4 4
143
Communications
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Communications Manager 0 1 1
Marketing Specialist 1 0 0
Total full-time 1 1 1
144
GENERAL FUND
Communications
Account 001-36
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $68,205 $67,216 $74,547
Contractual 19,143 10,941 17,035
Supplies 32,881 47,022 53,639
Capital 0 0 0
Total $120,229 $125,180 $145,221
Budget Summary
Fiscal Year 2005
Supplies
37%
Capital
0%
Personnel
51%
No capital expenditures
145
Fiscal Year 2004 - 2005
CoIIeyviIIe Center
t<'t"~Ij!i{!f{'5r~
C I T Y 0 FWY\<(. T5.'"
olleyville
146
Colleyville Center
Mission
To provide the community with a unique public assembly facility that is centrally
located within the City to host meetings, social events, wedding receptions, and
business seminars.
Goal
The Center will insure outstanding customer service to all patrons so they may
experience a user friendly, safe, comfortable and aesthetically pleasing
environment available at a competitive price.
2003-2004 Accomplishments
);> Provided administrative, event, and customer support for approximately 626
scheduled events through September 30, 2004.
);> Maintained facility operations within budgetary guidelines.
);> Provided support for the Center Advisory Committee and appointed
subcommittees.
);> Maintained and analyzed a customer satisfaction survey system with results
confirming a 94% excellence rating for customer satisfaction.
);> Maintained an activity database to continue to track events by client base to
refine the description of our target market and to generate statistics that
suggest or support changes to rate structure or targeted markets.
~ Distributed marketing packets which include floor plans, deposit charges,
rates schedules, policy, rental, catering, and security-related information.
);> Implemented a marketing strategy targeting a variety of marketing media and
networking opportunities.
);> Provided a comfortable and convenient setting for public meetings of various
City committees and task forces to help maximize their effectiveness.
147
2003-2004 Accomplishments, continued
);> Provided support for city sponsored events such as Metroport Meals on
Wheels, Masterworks Series, and Celebrate Colleyville.
);> Provided support for capital projects, landscape lighting enhancements and
installation of interconnectivity.
);> Solicited and received a grant to provide funding for Phase Two, Plaza
Landscape Lighting project.
);> Researched and managed capital equipment and supplies expenditures for
enhanced ancillary services.
);> Reviewed and researched fees and policy implementing an increase in prime-
time rental rates.
);> Provided Monthly and Quarterly Reports.
);> Developed a year-end operations summary that included analysis of progress
toward reaching specific program goals.
2004 - 2005 Objectives
);> Maintain or exceed a 94% customer satisfaction rating of Excellent.
);> Provide support for the Center Advisory Committee and appointed
subcommittees.
);> Review policy and rate schedules, benchmarking similar facilities and
recommending modification and revision, as needed.
);> Review and implement the Advisory Marketing Subcommittee's strategic
marketing plan.
);> Continue to promote and market the Center redirecting networking, print, and
Internet advertising to maximize visibility and increase bookings of non-local
clients.
);> Actively seek to partner with local businesses to provide more efficient and
beneficial customer services and promote economic development for local
businesses.
148
2004 - 2005 Objectives. continued
);> Utilize an activity database to continually update and chart usage statistics.
);> Increase revenues by promoting ancillary services and equipment.
);> Continue to maintain the facility to promote attractiveness, safety and
optimum customer usage.
);> Continue to review and implement a building maintenance program which
addresses immediate and long range needs and identifies capital
replacement needs.
);> Update and continue development, training and educational and safety
programs for staff to exceed industry standards for a superior public assembly
facility.
);> Update and continue to use a year-end operations summary that includes
evaluation of progress toward departmental objectives.
149
Colleyville Center
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Revenue $196,698 $175,000 $168,000
EventslBookings 737 600 620
Catering Fee $23,866 $21,000 $22,000
Administrative Fees $28,245 $25,000 $24,000
Customer Satisfaction Survey-
Overall Rating of Excellent 94% 94% 94%
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Community Center Manager 1 1 1
Office Assistant 1 1 1
Building Attendant 1 1 1
Total full-time 3 3 3
Event Coordinator/Attendant, part-time
3
3
3
Total part-time
3
3
3
150
GENERAL FUND
Colleyville Center
Account 001-37
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $223,037 $238,871 $242,523
Contractual 77,326 84,199 93,101
Supplies 12,088 8,260 8,410
Capital 0 0 1,300
Total $312,450 $331 ,330 $345,334
Budget Summary
Fiscal Year 2004
Contractual
27%
Capital
0%
Personnel
71%
Color Laser Printer
$1 ,300
151
Fiscal Year 2004 - 2005
Municipal Court
CITY OF~
olleyville
152
Municipal Court
Mission
The Municipal Court ensures that all citizens receive fair and impartial treatment
in addition to making citizens aware of the options available to them under State
law.
Goal
The Municipal Court will process all citations and paperwork related to citations,
will assist the Municipal Court Judge, complete reports on convictions and
revenues received, and advise defendants of their legal options under State law.
2003-2004 Accomplishments
);> Advised all Defendants that the court offers an optional deferred adjudication
program.
);> Conducted all transactions with citizens in a professional manner with
constant concern for quality customer service.
);> Coordinated with the Juvenile System on juvenile cases for contempt of court
orders.
);> Monitored the Warrant Issuance of Traffic Citations by making courtesy calls
prior to warrant issuances.
);> Trained all department personnel on warrant issuance.
);> Trained personnel on preparation of monthly and quarterly state reports.
);> Implemented plea and trail docket payments in the courtroom.
);> Improved awareness of 24 hour access to citation information line.
2004-2005 Objectives
);> Conduct all transactions with citizens in a professional manner with constant
concern for quality customer service.
153
2004-2005 Objectives. continued
);> Develop written policies authorized by the Municipal Court Judge for handling
of capias warrants, non-capias warrant court appearances, and warrant
warning court appearances.
);> Monitor the Failure to Appear (FTA) program and the number of cases
referred and cleared to ensure that warrant collection has increased.
)> Monitor all Defendants with a Commercial Drivers License (CDL); therefore,
as of September 1, 2003 no Defendant with a CDL License may request
defensive driving or deferred adjudication.
);> Monitor juvenile cases for new State procedures entitled Juvenile-New Adult,
and verify that those cases are processed correctly.
);> Implement credit card payments for Municipal Court.
154
Municipal Court
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Cases heard 5,400 5,700 6,000
Citations filed 8,476 8,800 8,000
Appeals 226 150 375
Citations reaching warrant status 16.2% 16.5% 16.70%
Citations appealed to Tarrant County 1.8% 1.5% 2.20%
Jury trial 3 9 9
Warrants 1,689 1,925 2,150
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Court Clerk 1 1 1
Deputy Court Clerk 1 1 1
Administrative Clerk 1 1 1
Total full-time 3 3 3
155
GENERAL FUND
Municipal Court
Account 001-41
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $174,229 $194,359 $189,801
Contractual 42,287 33,948 33,921
Supplies 6,253 10,466 10,567
Capital 0 0 3,399
Total $222,769 $238,773 $237,688
Budget Summary
Fiscal Year 2004
Supplies
4%
Capital
1%
Contractual
14%
Personnel
81%
Xerox Copier
$3,399
156
." ^~ ... ..-. . '. .._..~_. ... ~~.,-_._<.__.,_._-~-~._~,._~=~~~~_..._.._~~.._---~,._-----~-_.---------'~--~'~'.' .~,..,-",.._.,,-_._.....,._..~._....,.~------
Fiscal Year 2004 - 2005
Fleet Maintenance
~'!I:""\!f
CITY OF ~
oIle Wle
157
Fleet Maintenance
Mission
The Fleet Maintenance Department provides effective maintenance and repairs to all
City-owned vehicles and power equipment in order to maximize the effective use of City
revenues.
Goal
The Fleet Maintenance Department will assist other City departments in their efforts to
improve the safety and quality of life experienced by citizens of Colleyville by assuring
proper preventative maintenance and repairs of all City-owned vehicles and equipment.
Timely preventative maintenance reduces the cost, severity and frequency of vehicle
failures.
2003-2004 Accomplishments
);> Implemented fuel system cleaning program and administered tests on vehicles to
improve fuel efficiency and reduce emissions.
);> Repaired vehicles at 10% less than the market price.
);> Reinstated in-house NC diagnostics and repairs.
);> Completed 196 preventative maintenance work orders consisting of oil, lube, and
filter replacements 95% on the same day scheduled.
);> Completed 56 brake inspectionslrepairs and 36 brake replacements.
);> Completed 27 transmission services and 4 transmission repairs.
);> Replaced tires on 35 vehicles. Completed 34 tire repairs and 7 rotor/drum
replacements.
);> Completed 50 electrical repairs, 17 battery replacements, and 1 charging system
repair.
);> Repaired 9 cooling systems and replaced belts on 15 vehicles.
);> Repaired 18 fuel systems, 3 intakes, and 4 fuel tanks removed and fuel pumps
replaced.
158
2003-2004 Accomplishments. continued
);> Completed 4 major engine repairs, 7 tune-ups, and 1 engine replacement.
);> Completed 3 final drive rebuilds and 5 climate control system repairs.
~ Completed 10 hydraulic system repairs, with 8 hydraulic cylinders rebuilt in-house.
);> Rebuilt 2 front-ends.
);> Replaced 5 power-steering pumps.
);> Completed additional 158 vehicle work orders for miscellaneous repairs and
problems.
2004-2005 Objectives
);> Simplify and improve down time by upgrading the scan tool used for vehicle
diagnostics.
);> Decrease downtime for minor repairs by completing 90% of work orders within 24
hours.
);> Obtain Automotive Service Excellence Rating (ASE Award) for the Colleyville
Maintenance Shop from the National Institute for Automotive Service Excellence.
);> Increase training and upgrade skills for mechanic assistant.
159
Fleet Maintenance
Service Deliverv Measures
FY03 FY04 FY05
Vehicles/Equipment Maintained Actual Budgeted Budgeted
Cars 26 24 24
Pickups 42 45 45
Heavy Equipment 25 28 28
Fire Trucks 4 4 4
Ambulances 3 2 2
Emergency Generators On Site 4 4 4
Trailers and towed equipment 20 18 18
Light equipment maintained 30 28 28
Miscellaneous pumps, motors, and
mowing equipment 44 45 45
Preventative maintenance 300 300 300
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Senior Mechanic 1 1 1
Mechanic 1 1 1
Mechanic Assistant 1 1 1
Total full-time 3 3 3
160
GENERAL FUND
Fleet Maintenance
Account 001-51
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $147,405 $160,020 $162,141
Contractual 11,603 13,432 13,976
Supplies 3,859 5,019 5,129
Capital 1 4,987 0
Total $162,867 $183,458 $181,246
Budget Summary
Fiscal Year 2004
Supplies
Contractual 3%
8%
Capital
0%
Personnel
89%
No capital expenditures
161
Fiscal Year 2004 - 2005
Building Services
CITY OF~l
ollef'ville
162
Building Services
Mission
The mission of the Building Services Department is to ensure quality facilities for our
citizens by administering preventative maintenance and planning for the long-term
repair and replacement for facilities.
Goal
To manage a comprehensive building maintenance program and provide preventative
and cyclical maintenance for Colleyville City Hall, Colleyville Public Library, and
Colleyville Justice Center.
2003-2004 Accomplishments
);> Responded to 100% of work order requests within 24 hours.
);> Administered janitorial contract and maintained facility inspections.
);> Conducted annual inspection of security systems, fire alarm system, and monthly
elevator inspections.
);> Contracted for scheduled preventative maintenance of HVAC, automatic door
system, and fountain maintenance.
);> Contracted for maintenance of flooring, window cleaning, and lamp replacement.
);> Monitored stocks of consumable supplies.
);> Established a baseline preventative maintenance program for all building systems.
2004-2005 Objectives
);> Respond to 100% of work order requests within 24 hours, and complete 90% of
work orders within 72 hours.
);> Oversee janitorial contract and inspect facilities for quality of service.
);> Conduct annual inspections of security system, fire alarm system, and monthly
elevator inspection.
);> Maintain contracts for scheduled preventative maintenance of HVAC, automatic door
system, and fountain maintenance.
163
2004-2005 Objectives. continued
);> Secure contractors on as needed basis for floor surface maintenance, window
cleaning, lamp replacement, and miscellaneous building systems requirements.
);> Monitor stocks of consumable supplies.
);> Continue to review and implement a building maintenance program for building
systems which addresses immediate and long range maintenance and identifies
capital replacement needs.
164
Building Services
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Square Footage Maintained 0 85,000 85,000
Number of Work Orders Complete 0 50 100
Annual HV AC inspections/filter change~ 0 2 2
Carpet/Floor Cleanings 0 1 2
Fire Inspections/Alarm Monitoring 0 1 1
Monthly Elevator Inspections 0 1 12
Security System Monitoring 0 1 1
Exterior Window Cleanings 0 2 3
Fountain Maintenance Service 0 4 6
Personnel Summary
FY 03
Actual
FY04
Budgeted
FY 05
Budgeted
Total Full-Time
o
o
o
Total Part Time
o
o
o
165
GENERAL FUND
Building Services
Account 001-57
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $0 $0 $0
Contractual 0 167,602 221,580
Supplies 0 11,000 11 ,1 00
Capital 0 0 0
Total $0 $178,602 $232,680
Budget Summary
Fiscal Year 2004
Personnel
Supplies 0%
5%
Contractual
95%
No capital expenditures
166
Fiscal Year 2004 - 2005
Information Services
~.'<f
C 'one / Ville
167
Information Services
Mission
To provide timely and competent computer services to the various City departments.
To remain informed on computer related topics and apply that knowledge to work flow
analysis to create more efficient processes within the City organization. Provide in-
house support for both software and hardware, and to assist other departments in
systems selection, implementation, and operation.
Goal
The Information Services Department is responsible for developing and implementing
plans to invest in information technology that provides better services to internal and
external customers. Information Services assists all City departments in identifying
information requirements and is directly responsible for management of the citywide
computer replacement policy.
2003-2004 Accomplishments
~ Enhance the City's technology infrastructure by interconnecting City facilities:
City Hall, Library, Justice Center, Colleyville Center and Parks Administration.
);> Administer the network / break-fix contract.
);> Implement and manage the first citywide computer replacement program.
);> Maintain the computer network in operation twenty-four hours per day, seven
days per week.
2004-2005 Objectives
);> Maintain the computer network in operation twenty-four hours per day, seven days
per week.
);> Provide same day response for software and equipment support.
);> Correct equipment I network malfunctions within twenty-four hours.
);> Prevent intrusion of computer viruses that would damage City data files.
168
2004-2005 Objectives. continued
);> Develop professional and technical skills necessary to fulfill the needs of the
Information Services Department through training.
);> Implement the interconnectivity of the Fire Administration and Public Works
facilities to the citywide network system.
);> Hire a full-time MicroComputer Technician to help maintain the integrity of the
citywide network system and provide break-fix services for the City.
169
Information Services
Service Deliverv Measures
Number of printers maintained
Number of computers maintained
Number of servers maintained
Number of work orders received
% of work orders completed on time
% of emergency requests resolved
within 24 hours
% of downtime encountered while user
machine is being repaired
Personnel Summary
Microcomputer Technician
Total full-time
FY03 FY04 FY05
Actual Budgeted Budgeted
0 0 125
0 0 139
0 0 8
0 0 98
0 0 97%
0 0 100%
o
o
0%
FY03
Actual
FY04
Budgeted
FY05
Budgeted
o
o
1
o
o
1
170
GENERAL FUND
Information Services
Account 001-59
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $0 $0 $47,543
Contractual 0 0 80,760
Supplies 0 0 36,132
Capital 0 0 1,083
Total $0 $0 $165,518
Budget Summary
Fiscal Year 2005
Supplies
22%
Capital
1%
Personnel
29%
Contractual
48%
IBM Computer/Monitor
$1,083
171
Fiscal Year 2004 - 2005
General Fund
Non Departmental
Expenses
C'on~e
172
GENERAL FUND
Non-Departmental Expenditures
FY 2003
Actual
FY 2004
Budgeted
FY 2005
Budgeted
Personnel*
Contractual
Supplies
Capital/Equipment Reserve
$0
o
o
o
$135,940
o
o
o
$256,158
o
o
45,740
Total
$0
$135,940
$301,898
*Fiscal Year 2005 Budgeted includes Cost of Living Adjustment (COLA)
Joint Seal Heating Kettle
$45,740
173
Fiscal Year 2004 - 2005
Utility Fund Summary
~~
c, ofieyville
174
UTILITY FUND SUMMARY
BUDGET
FY 2005
BUDGET
FY 2004
ACTUAL
FY 2003
TOTAL BEGINNING RETAINED EARNINGS - 10/1 $ 10,177,941 $ 9,644,609 $ 9,389,008
OPERATING REVENUES
Water Sales $ 6,474,194 $ 6,340,523 $ 5,968,329
Wastewater Sales 2,016,996 1,972,564 1,921,099
Water Installation 44,800 42,000 17,200
Wastewater Installation 16,000 15,000 40,290
Sewer Tie-On Charges 10,000 5,000 72,175
Engineering Charges 35,000 35,000 141,917
Penalties 173,566 168,511 23,740
Miscellaneous 9,300 9,200 15,472
TOTAL OPERATING REVENUES $ 8,779,856 $ 8,587,798 $ 8,200,222
OPERATING EXPENSES
Utility Administration $ 200,753 $ 193,916 $ 178,189
Utility Billing 259,133 272,124 213,817
Utility Operations 6,360,581 6,215,810 6,244,489
Transfer to General Fund 475,000 465,000 458,060
Compensation Adjustment 38,173 18,538 0
TOTAL OPERATING EXPENSES $ 7,333,640 $ 7,165,388 $ 7,094,555
NON-OPERATING REVENUES(EXPENSES)
Interest Income $ 268,750 $ 250,000 $ 245,029
Debt Service (1,135,287) (1,139,078) (1,095,095)
TOTAL NON-OPERATING REVENUES(EXPENSES) $ (866,537) $ (889,078) $ (850,066)
NET INCOME $ 579,679 $ 533,332 $ 255,601
ENDING RETAINED EARNINGS - 9/30 $ 10,757,620 $ 10,177,941 $ 9,644,609
175
Utility Fund Revenues
Wastewater Sales
22%
Tie-On Fees-
Engineering
1%
Interest Income I
Miscellaneous
5%
Penalties
2%
Water Sales
69%
Utility Fund Expenses
Transfers Out
6%
Debt Service
17%
Billing
3%
Operations
71%
Compensation
Adjustment
1%
176
Colleyville Water I Wastewater Rates
Fiscal Year Comparison
$80
$70.21 $71.99 $71.99 $71.99
$70
$60
$50
$40
$30
$20
$10
$0
2002 2003 2004 2005
1m $/15,000 gallons ofwater 0$ /10,000 gallons of wastewater
$140
$120
$100
$80
$60
$40
$20
$0
Water / Wastewater Rate
City Comparison FY 2005
Combined BiII-15,ooO gallons of water and 10,000 gallons of wastewater
"E ~ VI Q) ~ .... "C Q)
VI C ~ C ~
.E 'S: Q) 'S: ~ ~ 11l 11l
"C >- :; Q) I :c ~
Q) ~ w a. 0 ~ ~
co (5 ~ ii I 0
0 C> .r:::. (/)
t::
0
Z
177
FY02 FY03 FY04 FY04 FY05
ACTUAL ACTUAL BUDGET RE-ESTIMATE BUDGET
UTILITY FUND
OPERATING REVENUES
5817-WATER SALES 5,778,866 5,968,329 6,340,523 6,257,520 6.474,194
5818-SEWER SALES 1,855,462 1,921,099 1,972,564 1,972,564 2,016,996
5821-SEWER INSTALLATION 19,801 17,200 15,000 30,000 44,800
5822-WATER INSTALLATION 40,450 40,290 42,000 58,000 16,000
5827-ENGINEERING & DEV 100,053 72,175 35,000 50,205 35,000
5833-PENAL TIES 128,032 141,917 168,511 163,603 173,566
5837-SEWER TIE-ON CHARGES 70,201 23,740 5,000 25,000 10,000
5839-MISCELLANEOUS REVENUE 8,250 15.472 9,200 10,200 9,300
TOTAL OPERATING REVENUE
8,001,115
8,200,222
8,587,798
8,567,092
8,779,856
NON-OPERATING REVENUE
5716-INTEREST INCOME 299,605 245,029 250,000 200,000 268,750
5972-USE OF RETAINED EARNINGS 0 0 0 0 0
TOTAL NON-OPERATING REVENUE 299,605 245,029 250,000 200,000 268,750
TOTAL INCOME 8,300,720 8.445,251 8,837,798 8,767,092 9,048,606
178
UTILITY FUND
REVENUE ESTIMATES
WATER SALES
Water sales are projected to increase by
approximately 2 %. This is due to a
projected increase in new customers of
160. Revenues are based on average
monthly usage per customer of 21 , 1 68
gallons.
WASTEWATER SALES
Wastewater sales are projected to
increase by approximately 2 %. This is
due to a projected increase in new
customers of 160. Revenues are based
upon average monthly usage of 10,100
gallons per customer.
OTHER REVENUES
Other revenues such as sewer tie-on
charges are projected to increase
slightly due to building on individual
tracts of land in the western area of the
city. Building related revenues such as
water and wastewater installation and
engineering revenues are projected to
increase due to the increase in building
related activity. A slight increase is
projected in penalties due to trend
experience.
INTEREST INCOME
It is anticipated that the fund will have
an average investable cash balance of
$12,650,000 with an anticipated rate
of 2.125%.
179
WATER CUSTOMER GROWTH
FY 2002 - FY 2005
8300
8200
8100
8000
7900
7800
7700
7600
7500
2002
2003
2004
2005
WASTEWATER CONNECTION GROWTH
FY 2002 - FY 2005
7600
7400
7200
7000
6800
6600
6400
2002
2004
2005
2003
11'11T..T.lql'I"I~llllllllillllllllll:IIII!1111111111111111111111:1:1111111111111111111111111111111:li:IIIIIIili:IIIIIII:IIIII:
DESCRIPTION
FISCAL YEAR
OF MATURITY
INTEREST
RATES
PRINCIPAL
AMOUNT
OUTSTANDING
1996 REV & RFD BONDS
2017
3.15% TO 5.40%
2,590,000
1998 REVENUE
2018
6.75% TO 4.25%
2,240,000
2002 REFUNDING BONDS
2018
2.00% TO 4.00%
2,385,000
2004 REFUNDING BONDS
2014
3.73% TO 3.73%
1,710,000
TOTAL
$8,925,000
:1~y.4g:.Yi~;ll~::~:~::
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
2005
$765,000
$377,560
$1,142,560
MAXIMUM YEAR
2005
$765,000
$377,560
$1.142.560
AVERAGE ANNUAL DEBT SERVICE
$813,228
::IIBI:]!IHlmlgl~mllgl.IIN::::::I::~::~:,:::::::::::::::::::,::::::::::::::
Revenue bonds issued by the City of Colleyville are payable from revenue received from
water and sewer sales, tap fees, engineering charges, and interest income.
The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service.
180
:.:.-.._..:.:.:.:.:-:-:-:.:-:.:.:.:.:.:.:.:.:.:...............:.:.:.:.:.:.:.:.:.:.:.:-:.:.:.:-:...........:.:.:.:.:.:.:.:.:.:.:.:.....:.:._.:...:.:...........:.......:.....:.....:...:.............................:...........:.:.:...:.:.....:.........:...:.....:...:.:.....:.:.:...:.:...:...:.:..-:-:.:.:.:.;.:-:.:.:.....:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:.:.:.:............-:.:.:.:.:':':':':':-:':':':':':':':'.':':':':':':': .................
FISCAL
YEAR
PRINCIPAL
INTEREST
TOTAL
2005 765,000 377,560 1,142,560
2006 795,000 336,737 1,131,737
2007 825,000 303,666 1,128,666
2008 700,000 272,260 972,260
2009 640,000 245,482 885,482
2010 680,000 218,942 898,942
2011 700,000 190,493 890,493
2012 740,000 160,314 900,314
2013 770,000 128,136 898,136
2014 795,000 93,969 888,969
2015 495,000 64,279 559,279
2016 390,000 41,990 431,990
2017 410,000 21,137 431,137
2018 220,000 5,225 225,225
TOTAL $8,925,000 $2,460,190 $11,385,190
181
OUTSTANDING DEBT SERVICE REQUIREMENTS - REVENUE SUPPORTED DEBT
1996
REVENUE & REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 300,000 130,754 430,754
2006 315,000 115,837 430,837
2007 335,000 99,578 434,578
2008 190,000 86,095 276,095
2009 125,000 77,842 202,842
2010 135,000 70,885 205,885
2011 140,000 63,390 203,390
2012 150,000 55,340 205,340
2013 160,000 46,660 206,660
2014 170,000 37,335 207,335
2015 180,000 27,360 207,360
2016 190,000 16,815 206,815
2017 200,000 5,700 205,700
TOTAL 2,590,000 833,591 3,423,591
1998
REVENUE BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 115,000 99,994 214,994
2006 120,000 94,970 214,970
2007 125,000 89,671 214,671
2008 130,000 84,109 214,109
2009 135,000 78,295 213,295
2010 145,000 72,099 217,099
2011 150,000 65,498 215,498
2012 160,000 58,482 218,482
2013 170,000 50,890 220,890
2014 175,000 42,825 217,825
2015 185,000 34,319 219,319
2016 200,000 25,175 225,175
2017 210,000 15,437 225,437
2018 220,000 5,225 225,225
TOTAL 2,240,000 816,989 3,056,989
182
OUTSTANDING DEBT SERVICE REQUIREMENTS - REVENUE SUPPORTED DEBT
2002
REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 200,000 75,195 275,195
2006 205,000 70,633 275,633
2007 205,000 64,995 269,995
2008 215,000 58,695 273,695
2009 215,000 52,138 267,138
2010 225,000 45,093 270,093
2011 235,000 37,268 272,268
2012 245,000 28,868 273,868
2013 255,000 19,863 274,863
2014 255,000 10,173 265,173
2015 130,000 2,600 132,600
TOTAL 2,385,000 465,521 2,850,521
2004
REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 150,000 64,883 214,883
2006 155,000 55,297 210,297
2007 160,000 49,423 209,423
2008 165,000 43,361 208,361
2009 165,000 37,207 202,207
2010 175,000 30,866 205,866
2011 175,000 24,338 199,338
2012 185,000 17,624 202,624
2013 185,000 10,724 195,724
2014 195,000 3,637 198,637
TOTAL 1,710,000 337,360 2,047,360
183
Fiscal Year 2004 - 2005
U tiUty Administration
~if{~\!f'
,.. r..p'
c, olle Me
184
Utility Administration
Mission
The Utility Administration Department plans and supervises the efficient long-range
delivery of Public Works services to the citizens of Colleyville.
Goal
The goal of Public Works is to protect and preserve the infrastructure investment of the
citizens of Colleyville while providing the highest practical level of service.
2003-2004 Accomplishments
);> Budgeted for and managed preventative maintenance programs in the areas of streets,
water, wastewater, and fleet maintenance.
);> Continued the development of a Backflow Prevention Program.
);> Continued the development/operation of a Supervisory Control and Data Acquisition
(SCADA) system for the City water supply system.
~ Continued the development of a Wastewater Preventative Maintenance Program.
);> Provided assistance to the Engineering Department for construction projects.
);> Complied with the Texas Commission on Environmental Quality annual Consumer
Confidence Report.
);> Continued systematic removal of construction debris at Service Center.
2004-2005 Obiectives
);> Comply with the Texas Commission on Environmental Quality annual Consumer
Confidence Report.
);> Continue operation and planning enhancements of the SCADA system.
);> Contract and administer the Annual Street Resurfacing Program.
);> Continue to enhance the Backflow Prevention Program with the development of a
Standard Operating Procedure manual.
185
2004-2005 Obiectives. continued
);> Continue working with Engineering to develop a comprehensive Water System Master
Plan.
);> Plan and prepare for the implementation of the mandated Texas Pollution Discharge
Elimination System (TPDES) Storm Water requirements.
);> Contract cleanup of construction debris at Service Center.
);> Continue improvement of Preventative Maintenance Programs.
186
Utility Administration
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Water Work Orders 150 1,000 1,000
Backflow Work Orders 500 700 750
Waste Water Work Orders 500 600 600
Street Work Orders 100 200 220
Drainage Work Orders 100 175 250
Fleet Maintenance 800 800 800
Total Work Orders 2,150 3,475 3,620
Personnel Summary
FY03
Actual
FY04
Budgeted
FY05
Budgeted
Public Works Operations Manager
1
1
1
Office Assistant
1
1
1
Total full-time
2
2
2
Clerk, part-time
1
1
1
Total part-time
1
1
1
187
UTILITY FUND
Utility Administration
Account 002-11
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $169,929 $179,872 $183,126
Contractual 5,142 12,004 15,587
Supplies 1,007 2,040 2,040
Capital 2,112 0 0
Total $178,190 $193,916 $200,753
Budget Summary
Fiscal Year 2004
Contractual
8%
Supplies
1%
Capital
0%
Personnel
91%
No capital expenditures
188
Fiscal Year 2004 - 2005
U tiUty Billing
C'ofi~e
189
Utility Billing
Mission
The Utility Billing Department provides timely and accurate billing for services rendered
by the City and prompt, friendly customer assistance.
Goal
The Utility Billing Department will ensure correct and timely billing for water, sewer,
refuse and recycling services in accordance with City ordinances and provide excellent
customer service when opening new accounts and resolving citizens' questions or
complaints, whether in person or on the phone.
2003-2004 Accomplishments
);> Continued to send out utility bills to customers in compliance with ordinance
procedures.
);> Continued to strive for excellent customer service.
);> Continued to review all non-billed sewer and drainage accounts quarterly.
);> Continued efficiency by utilizing the automated work order system and its features.
);> Maintained a collection rate of 99.85%.
);> Continued to increase customer awareness of bank draft services.
);> Maintained a billing accuracy rate of 99.7%.
);> Continued to increase customer awareness of winter average sewer collection.
);> Continued to reconcile occupant accounts to deposit register.
);> Trained department personnel how to load and unload handheld meter reading
equipment.
2004-2005 Objectives
);> Re-evaluate commercial drainage fee with property owners.
190
2004-2005 Objectives. continued
);> Process utility bills to customers in compliance with ordinance procedures.
~ Maintain billing accuracy rate of 99.7%.
);> Maintain a collection rate of 99.85%.
~ Continue to increase customer awareness of winter average sewer collection.
);> Continue to strive for excellent customer service.
);> Continue to review all non-billed sewer and drainage accounts quarterly.
);> Train all department personnel on processing billing procedures.
);> Continue to improve customer awareness of city-sponsored bank draft program to
customers who currently utilize on-line banking.
191
Utility Billing
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Bills delivered 94,250 94,250 97,512
Delinquent billing 16,625 16,965 17,474
Water customers 7,772 7,922 8,126
Weekly telephone inquiries 155 155 170
Billing error rate 0.31% 0.30% 0.30%
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Utility Billing Supervisor 1 1 1
Billing Clerk 1 1 1
Administrative Clerk 1 1 1
Total full-time 3 3 3
192
UTILITY FUND
Utility Billing
Account 002-20
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $146,150 $157,912 $162,570
Contractual 40,656 82,120 63,040
Supplies 23,885 32,092 33,523
Capital 3,126 0 0
Total $213,817 $272,124 $259,133
Budget Summary
Fiscal Year 2004
Supplies
13%
Personnel
63%
Contractual
24%
No capital expenditures
193
Fiscal Year 2004 -"2005
Utility Operations
C'ofi~e
194
Utility Operations
Mission
The Utility Operations Department ensures that adequate supplies of clean and safe
drinking water are provided throughout the year and that the wastewater collection
system operates at optimum capacity.
Goal
The Utility Operations Department will ensure the citizens of Colleyville have adequate
water and wastewater services at all times.
2003-2004 Accomplishments
);> Met or exceeded state and federal water quality standards for 100% of the water
supplied to the citizens of Colleyville.
);> Replaced approximately 700 residential water meters in the City per the Water
Conservation and Emergency Management Plan utilizing city forces.
);> Maintained an effective working relationship with the Trinity River Authority, the
Texas Commission on Environmental Quality (TCEQ), and surrounding cities.
);> Worked with Texas Commission on Environmental Quality (TCEQ) ahd the Trinity
River Authority to continuously monitor water quality and ensure taste and odor
reduction.
);> Monitored and maintained adequate water pressure in all areas of the water
distribution system.
);> Continued to operate the state-mandated Cross Connection Control Program and
ordinance.
);> Continued the GPS program, and have gathered coordinates for water, sewer, and
storm sewer assets for over 60% of the City.
);> Improved the Valve Maintenance Program to reduce water outages to the minimum.
);> Continued the sewer routine cleaning program with equipment approved and
purchased in FY2002-03. Crews cleaned a total of 543,906 linear feet of sewer
mains.
195
2003-2004 Accomplishments. continued
);> Installed conduit for interconnectivity from City Park to City Hall and from the Justice
Center to the Colleyville Center at a significant cost savings.
);> Conducted a Vulnerability Assessment as mandated by the Environmental
Protection Agency to identify and upgrade the security of our water system.
);> Set up a water lab for conducting tests on water from City wells.
2004-2005 Objectives
);> Promote an effective and positive working relationship with the Trinity River
Authority (TRA).
);> Exceed State and Federal water quality requirements for 100% of the water supplied
to our citizens.
);> Work with the Texas Commission on Environmental Quality (TCEQ) and TRA to
continue to improve water taste and to reduce odors.
);> Evaluate, plan and work with the Engineering Department to replace older water
mains before significant water loss or property damage occurs.
);> Continue the Sewer Cleaning Program to ensure a minimum of blockages; utilize TV
equipment to inspect suspected main failures more efficiently and accurately.
);> Reduce water outages by continuing to improve the Water Valve Maintenance
Program and increase training for repair crews.
);> Continue to ensure that 10% of the residential water meters are replaced or
calibrated per the Water Conservation and Emergency Management Plan.
);> Continue to map the infrastructure with Global Positioning System and update as
new facilities are constructed.
);> Continue to provide training for personnel to ensure a safe workplace and also
provide job-related training for obtaining and maintaining certifications relating to
water and wastewater.
);> Upgrade and enhance security equipment and procedures for the water system
identified in the Vulnerability Assessment.
196
Utility Operations
Service Deliverv Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Water mains
miles maintained 160 170 173
Sanitary sewer
miles maintained 135 147 150
manholes maintained 1,647 1,658 1,662
Water services
meters maintained 7,551 7,700 7,810
Pumping facilities maintained
Water 3 3 3
Sewer 2 2 2
Water storage facilities maintained
Elevated 3 3 3
Ground 3 3 3
Water wells maintained 8 8 8
Fire hydrants 958 1,108 1,149
197
Utility Operations
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Utility Superintendent 1 1 1
Project Inspector 1 1 1
~tiIity Supervisor 1 1 1
Utility Crew Leader 4 4 4
Utility Operator 7 7 7
Backflow Technician 1 1 1
Well Pump Maintenance Operator 1 1 1
Meter Servicer 1 1 1
Engineering Technician, Right-of-Way 0 1 1
Meter Reader 1 2 2
Total full-time 18 20 20
198
UTILITY FUND
Utility Operations
Account 002-61
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $972,976 $1,177,398 $1,198,206
Contractual 4,960,416 4,799,088 4,872,585
Supplies 86,443 145,290 145,290
Capital 224,655 94,034 144,500
Total $6,244,490 $6,215,810 $6,360,581
Budget Summary
Fiscal Year 2004
Supplies
2%
Capital
2%
Personnel
19%
Contractual
77%
Water System Security Enhancements
Air Compressor/Jack Hammer Replacer
Sewer Camera
New/Replacement Water Pipe
Water Meter/Hydrants
Sewer Service Cleaning Machine
$29,000
19,000
17,000
7,500
70,000
2,000
Total
$144,500
199
Fiscal Year 2004 - 2005
Utility Fund
Non Departmental
Expenses
'~. '~~
CITY OF Y
oIle (hlle
200
UTILITY FUND
Non-Departmental Expenditures
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel* $0 $18,538 $38,173
Contractual 0 0 0
Supplies 0 0 0
Capital 0 0 0
Transfers 458,060 465,000 475,000
Total $458,060 $483,538 $513,173
*Fiscal Year 2005 Budgeted includes Cost of Living Adjustment (COLA)
DEBT SERVICE FUND
FY 2003
Actual
FY 2004
Budgeted
FY 2005
Budgeted
Total
$1,079,143
$1,139,098
$1,135,827
201
Fiscal Year 2004 - 2005
Debt Service Fund
(Interest and Sinking Fund)
202
DEBT SERVICE FUND SUMMARY
BUDGET BUDGET ACTUAL
FY 2005 FY 2004 FY 2003
BEGINNING FUND BALANCE - 10/1 $ 1,025,530 $ 1,025,530 $ 962,363
FUND REVENUES
Current Property Taxes 1,446,363 1,502,192 1,730,921
Delinquent Property Taxes 16,000 16,000 27,939
Penatty & Interest 12,000 12,000 18,978
Transfer-in CCCPD Fund 638,408 641,895 641,393
Interestlneome/Other 19,500 19,000 44,591
TOTAl REVENUES $ 2,132,271 $ 2,191,087 $ 2,463,822
FUND EXPENDITURES
1975 G.O. Bonds $ 0 $ 0 $ 72,000
1994 G.O. & Refunding Bonds 163,255 322,128 319,135
1995 G.O. Bonds 0 112,970 114,667
1996 G.O. Bonds 102,328 106,935 106,330
1999 G.O. Bonds 40,370 41,570 42,770
1999 CCCPD Sales Tax Bonds 638,408 641,895 641,393
2001 G.O. Refunding Bonds 1,037,125 764,625 765,925
2002 Certificates of Obligation 130,375 130,375 180,714
Fire Truck Note 0 0 78,985
Radio Tower Upgrade Lease 15,410 23,367 43,914
Ambulance Lease 0 32,222 32,222
Paying AgenUArbitrage Calculation Fees 5,000 15,000 2,600
TOTAL EXPENDITURES $ 2,132,271 $ 2,191,087 $ 2,400,655
ENDING FUND BALANCE - 9/30 $ 1,025,529 $ 1,025,530 $ 1,025,530
203
!111"lllrIQI_'III!~IIII!!!!III:!III!!!!II!II:I:!I!:!111]:!I!!I:!I:IIII!II!!!!:I!III!I!!llIIIIIIIII:!!I!I!!!11!111!111!111!llllllll!!IIII!llllllllll!I!!I!I!!
DESCRIPTION
FISCAL YEAR
OF MATURITY
INTEREST
RATES
PRINCIPAL
AMOUNT
OUTSTANDING
1994 GENERAL OBLIGATION BONDS 2013 4.60% TO 5,60% 1,130,000
1996 GENERAL OBLIGATION & REFUNDING BONDS 2006 4.60% TO 5.00% 195,000
1999 GENERAL OBLIGATION BONDS 2019 4,00% TO 6.00% 425,000
2001 GENERAL OBLIGATION REFUNDING BONDS 2014 4,00% TO 4.60% 8,175,000
2002 CERTIFICATES OF OBLIGATION 2020 4.20% TO 4.70% 3,000,000
TOTAL $12,925,000
ANNUAL REQUIREMENTS
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
2005
$930,000
$543,453
$1.473,453
MAXIMUM YEAR
2009
$1,535,000
$314,773
$1,849,773
RATIO OF DEBT TO ASSESSED VALUE
0.49%
NET BONDED DEBT PER CAPITA
$615
:~mrnmll!ml;tg.m.~:::maIBrnJ.gN:::lemrn::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::I::::::::::::::I
On August 10,1991, voters authorized $13,500,000 in General Obligation Debt.
At this time all authorized debt has been issued.
PURPOSE OF
IMPROVEMENT
AMOUNT
AUTHORIZED
AMOUNT
ISSUED
UNISSUED
BALANCE
STREET/DRAINAGE
PARKS
PUBLIC SAFETY
L1BRARY/COMM CENTER
$8,110,000
3,135,000
1,155,000
1,100,000
$13,500,000
$8,110,000
3,135,000
1,155,000
1,100,000
$13,500,000
$0
$0
$0
$0
$0
204
:i~J~~~ji~~~;'~~liI~21~1~i=I;lilll::;~~~;~j~i~:::i::;::;:::::,::..:.j;::::::::::':::':::::::::::::i::::..:::..:.:..:.
.................
.................
...... .. .....
FISCAL
YEAR
PRINCIPAL
INTEREST
TOTAL
2005 930,000 543,453 1,473,453
2006 1,330,000 495,440 1,825,440
2007 1,400,000 437,915 1,837,915
2008 1,470,000 377,986 1,847,986
2009 1,535,000 314,773 1,849,773
2010 1,295,000 254,091 1,549,091
2011 1,360,000 196,041 1,556,041
2012 1,170,000 139,520 1,309,520
2013 825,000 93,770 918,770
2014 540,000 62,280 602,280
2015 160,000 46,260 206,260
2016 175,000 38,521 213,521
2017 180,000 30,269 210,269
2018 185,000 21,768 206,768
2019 200,000 12,720 212,720
2020 170,000 3,995 173,995
TOTAL $12,925,000 $3,068,802 $15,993,802
205
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED DEBT
1994 GENERAL OBLIGATION & REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 105,000 58,255 163,255
2006 110,000 52,825 162,825
2007 115,000 47,030 162,030
2008 125,000 40,728 165,728
2009 125,000 34,040 159,040
2010 135,000 26,953 161,953
2011 145,000 19,180 164,180
2012 155,000 10,780 165,780
2013 115,000 3,220 118,220
TOTAL 1,130,000 293,011 1,423,011
1996 GENERAL OBLIGATION BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 95,000 7,328 102,328
2006 100,000 2,500 102,500
TOTAL 195,000 9,828 204,828
1999 GENERAL OBLIGATION BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 20,000 20,370 40,370
2006 20,000 19,170 39,170
2007 20,000 17,970 37,970
2008 25,000 16,808 41 ,808
2009 25,000 15,670 40,670
2010 25,000 14,508 39,508
2011 25,000 13,326 38,326
2012 30,000 12,020 42,020
2013 30,000 10,595 40,595
2014 30,000 9,171 39,171
2015 30,000 7,745 37,745
2016 35,000 6,184 41,184
2017 35,000 4,486 39,486
2018 35,000 2,789 37,789
2019 40,000 970 40,970
TOTAL 425,000 171,782 596,782
206
OUTSTANDING DEBT SERVICE REQUIREMENTS - TAX SUPPORTED DEBT
2001 GENERAL OBLIGATION REFUNDING BONDS
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 710,000 327,125 1,037,125
2006 745,000 298,025 1,043,025
2007 890,000 265,325 1,155,325
2008 930,000 228,925 1,158,925
2009 975,000 190,338 1,165,338
2010 1,030,000 148,720 1,178,720
2011 1,080,000 104,140 1,184,140
2012 870,000 62,050 932,050
2013 560,000 30,310 590,310
2014 385,000 8,855 393,855
TOTAL 8,175,000 1,663,813 9,838,813
2002 CERTIFICATES OF OBLIGATION
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 0 130,375 130,375
2006 355,000 122,920 477,920
2007 375,000 107,590 482,590
2008 390,000 91,525 481,525
2009 410,000 74,725 484,725
2010 105,000 63,910 168,910
2011 110,000 59,395 169,395
2012 115,000 54,670 169,670
2013 120,000 49,645 169,645
2014 125,000 44,254 169,254
2015 130,000 38,515 168,515
2016 140,000 32,338 172,338
2017 145,000 25,783 170,783
2018 150,000 18,979 168,979
2019 160,000 11,750 171,750
2020 170,000 3,995 173,995
TOTAL 3,000,000 930,369 3,930,369
207
Fiscal Year 2004 - 2005
Drainage Utility Fund
~1fY~~'
c, oiiqville
208
DRAINAGE UTILITY FUND SUMMARY
BUDGET BUDGET ACTUAL
FY 2005 FY 2004 FY 2003
BEGINNING FUND BALANCE - 10/1
$ 768,525 $ 736,807 $ 643,587
FUND REVENUES
Drainage Fees $ 655,200 $ 625,000 $ 621,384
Penalties 11,000 11,000 9,953
Interest Income 25,800 26,000 37,632
TOTAL REVENUES $ 692,000 $ 662,000 $ 668,969
FUND EXPENDITURES
Drainage Operations $ 374,695 $ 364,772 $ 307,006
Performance Pay 0 0 0
Debt SarvicelLease Payment 291,361 262,418 268,743
Compensation Adjustment 5,980 3,092 0
TOTAL EXPENDITURES $ 672,036 $ 630,282 $ 575,749
ENDING FUND BALANCE - 9130
$ 788,489 $ 768,525 $ 736,807
209
DRAINAGE UTILITY FUND
OPERATING REVENUES
5817-DRAINAGE FEES
5833-PENAL TIES
TOTAL OPERATING REVENUE
NON-OPERATING REVENUE
5825-INTEREST INCOME
TOTAL NON-OPERATING REVENUE
TOTAL INCOME
FY02
ACTUAL
610,454
9,320
619,774
67,503
67,503
FY03
ACTUAL
621,384
9,321
630,705
48,000
48,000
FY04
BUDGET
625,000
11,000
636,000
26,000
26,000
FY04
RE-ESTIMA TE
636,000
10,584
646,584
26,000
26,000
FY05
BUDGET
655,200
11,000
666,200
25,800
25,800
692,000
687,277
678,705
210
662,000
672,584
DRAINAGE UTILITY FUND
REVENUE ESTIMATES
DRAINAGE UTILITY FEES
On a monthly basis, six dollars is
charged to each residential customer for
use in drainage projects. The fees for
other customer classes are as follows:
Commercial/industrial use customers
would pay $20.91 per acre of
development, churches and schools
would pay $13.07 per acre of
development, and park type customers
would pay $9.15 per acre. The fees
were increased in October 2002 and
were used to fund $1,600,000 in
Municipal Drainage Utility bonds. The
bond proceeds fund capital drainage
improvements. Other revenue growth
in this fund comes from new residential
and commercial customers.
OTHER REVENUES
The drainage fees are included on a
customer's monthly utility bill and are
subject to penalty if not paid by the due
date. Therefore, penalty income is
projected for customers who do not pay
by the due date. Additionally, interest
income of $25,800 is projected on the
estimated available cash balance of
$1,215,000 (interest rate of 2.125%).
211
DRAINAGE CUSTOMER GROWTH
FY 2002 - FY 2005
8000
7900
7800
7700
7600
7500
7400
7300
7200
7100
7000
2002
2003
2004
2005
!11''1.III~f'.'IIIIIII!111111!1!!IIIIIII!II!IIIIIII!!I!IIIIIIIIIIIIIII!IIII:I!:!IIIIIIII!I
DESCRIPTION
FISCAL YEAR
OF MATURITY
INTEREST
RATES
PRINCIPAL
AMOUNT
OUTSTANDING
2001 REVENUE AND
REFUNDING IMPROVEMENT BONDS
2021
4% TO 5%
$2,660,000
TOTAL
$2,660,000
ANNUAL REQUIREMENTS
FISCAL YEAR
PRINCIPAL
INTEREST
TOTAL
CURRENT YEAR
2005
$145,000
$116,361
$261,361
MAXIMUM YEAR
2005
$160,000
$103,705
$263,705
AVERAGE ANNUAL DEBT SERVICE
$215,236
!:lgll:::llllxmltIUIIIIIIIII:::::::::::::':.:::':::!::::::::::::::::::::::::::::
Revenue bonds issued by the City of Colleyville are payable from revenue received from
residential and comm~rcial drainage utility fees and interest income.
The coverage ratio for the City's Revenue Bonds is 1.2 times average annual debt service.
212
FISCAL PRINCIPAL INTEREST TOTAL
YEAR
2005 145,000 116,361 261,361
2006 150,000 110,093 260,093
2007 160,000 103,705 263,705
2008 165,000 97,205 262,205
2009 170,000 90,420 260,420
2010 175,000 83,260 258,260
2011 185,000 75,608 260,608
2012 195,000 67,340 262,340
2013 200,000 58,550 258,550
2014 210,000 49,220 259,220
2015 220,000 39,220 259,220
2016 100,000 31,650 131,650
2017 105,000 26,625 131,625
2018 110,000 21,250 131,250
2019 115,000 15,625 130,625
2020 125,000 9,625 134,625
2021 130,000 3,250 133,250
TOTAL $2,660,000 $999,007 $3,659,007
213
Drainage
Mission
The Drainage Department strives to perform maintenance and repairs to all City-owned
drainage systems and structures. Improvements are accomplished when necessary to
prevent flooding of homes and other structures.
Goal
The Drainage Department will maintain all drainage systems free from obstructions.
Timely, preventative maintenance reduces the cost, severity, and frequency of flooding.
2003 - 2004 Accomplishments
~ Cleaned more than 1,242 linear feet of drainage ditch.
~ Inspected and cleaned all inlets in the City of Colleyville twice; made repairs as
necessary.
~ Replaced pipes with bridge boxes to give more adequate flow under Cheshire low
water crossing.
~ Inspected and cleaned all low water crossings during and after each rainfall.
~ Cleaned the Martin Parkway bridge crossing twice.
~ Provided street sweeping services on a schedule that allows each curbed street to
be cleaned at least once per month.
~ Repaired pipe failures at five (5) locations under streets.
~ Cleaned debris from 390 linear feet of facility pipeline.
~ Entered all facility and outfall inspections in the Assist Storm Water Program.
2004-2005 Obiectives
~ Respond to all Colleyville residents with drainage questions or problems within 24
hours.
~ Inspect and make necessary repairs to all inlets twice per year.
214
2004-2005 Obiectives, continued
~ Clean bridge areas twice per year.
~ Maintain low water crossings.
~ Clean approximately 1,700 linear feet of ditch.
~ Continue street sweeping operations on the current schedule.
~ Obtain MS4 Municipal Storm Water Operators Permit.
~ Continue instituting best management practices as prescribed by the MS4 Operators
Permit.
~ Begin the storm water ordinance preparation and review as required by the MS4
Operators Permit.
215
Drainage
Service Delivery Measures
FY03 FY04 FY05
Actual Budgeted Budgeted
Capital projects managed 12 20 10
Development cases reviewed 65 65 115
Average plan review time (days) 14 14 10
Construction plans, site plans 35 35 35
and drainage studies reviewed
Active drainage complaints 50 50 35
City projects under design 10 10 5
City projects under construction 12 12 8
Drainage ditches maintained (miles) 72 72 72
Drainage inlets 1,480 1,480 1 ,480
Personnel Summary
FY03 FY04 FY05
Actual Budgeted Budgeted
Project Inspector 1 1 1
Drainage Crew Leader 1 1 1
Equipment Operator 2 2 2
Total full-time 4 4 4
216
DRAINAGE UTILITY FUND
Drainage
Account 017-52
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $223,208 $229,074 $235,467
Contractual 26,782 96,151 99,181
Supplies 28,636 39,547 40,047
Capital 28,380 1,579 0
Total $307,006 $366,352 $374,695
Budget Summary
Fiscal Year 2004
Supplies
11%
Personnel
63%
Contractual
26%
No capital expenditures
217
DRAINAGE UTILITY FUND
Non-Departmental Expenditures
FY 2003 FY 2004 FY 2005
Actual Budgeted Budgeted
Personnel $0 $3,092 $5,980
Contractual 0 0 $0
Supplies 0 0 $0
Capital 0 0 $0
Transfers 0 0 $0
Total $0 $3,092 $5,980
*Fiscal Year 2005 Budgeted includes Cost of Living Adjustment (COLA)
DEBT SERVICE FUND
FY 2003
Actual
FY 2004
Budgeted
FY 2005
Budgeted
Total
$268,743
$262,418
$261,361
218
Fiscal Year 2004 - 2005
Capital Outlay
~Vf
c 'alle (7UIc
219
FY 2005 SUMMARY OF CAPITAL OUTLAY
CAPITAL OUTLAY $ IMPACT ON DESCRIPTION
EXPENDITURE! OPERATING OF OPERATING
EXPENSE BUDGET EXPENDITURES
GENERAL FUND
CITY MANAGER'S OFFICE
COPIER $2,084 N $313 RC SUPPLIES
TOTAL $2,084 $313
FINANCE
LASER PRINTER $1,830 R $425 RC SUPPLIES
TOTAL $1,830 $425
FIRE
SCBA UNITS $9,500 R $650 RC SUPPLIES
HYDRA-STORZ $34,000 N $500 RC SUPPLIES
INCIDENT SOFTWARE UPGRADE $5,300 R $795 RC MAINTENANCE CONTRACT
WINTER COATS $4,490 R $0
TOTAL $13,990 $1,945
POLICE
HP LASER JET PRINTER $1,350 R $200 SUPPLIES
WEAPONS REPLACEMENT $25,000 R $1,250 SUPPLIES
INTOXOLlZER MACHINE $7,500 N $300 SUPPLIES
TOTAL $33,850 $1,750
PARKS
ATHLETIC FIELD LIGHTING $101,499 N $9,057 RC UTILITIES
TOTAL $101,499 $9,057
STREETS
PATCH TRUCK $110,000 N $2,000 RC FUEL, MAINTENANCE
POWER LINES $23,000
TOTAL $133,000 $2,000
COLLEYVILLE CENTER
COLOR LASER PRINTER $1,300 N $250 RC
TOTAL $1,300 $250
NOTES: N = NEW, R = REPLACEMENT, RC = RECURRING COST
220
NOTES: N = NEW, R = REPLACEMENT, RC = RECURRING COST
221
Fiscal Year 2004 - 2005
Capital Improvement
Program
CITY OF~
oIleyville
222
CITY OF COLLEYVILLE
CAPITAL IMPROVEMENT PROGRAM AND PROJECTS
As a part of the operating budget, the City of Colleyville Charter requires that a Capital
Program be included in the budget listing all capital improvements, which are proposed to
be undertaken during the next five fiscal years. As a part of the five-year planning process,
capital projects are selected which complement the City's goals and objectives:
· Street maintenance and improvement programs to provide a safe smooth
riding surface with adequate access to schools and commercial districts.
· Correction of drainage problems through an on-going facilities improvement
program.
· Park improvements to an interconnected park system that enhances the
community and provides recreational access for all citizens.
· Facilities improvements which are designed to provide public emergency
safety and a planned community center.
· Water system improvements that are designed to meet supply needs and
safety requirements.
· Sewer system improvements that are designed to assure adequate service
and maintain the public health.
During the next five years a number of projects are planned to meet the aforementioned
goals. In June 2004, the City Council met and established the five-year goals for the City
(see page38). Various projects in the Capital Improvements program will ensure these
goals are met. They include intersection improvements on Glade Road and Mc Donwell
School Road future construction of a ground storage tank and pump station facility on L.D.
Lockett Road and various waterline projects. Planned park improvements include Senior
Center, McPherson Park -Phase I, Cottonbelt Trail Phase III, Little Bear Creek Trail
extension and park land acquisition. Following this introduction is a detail budget sheet
and map for each proposed project.
223
SOURCES OF FUNDS:
5 Year CEDC - The City receives funding for capital projects from the Colleyville Economic
Development Corporation (CEDC).
Perimeter Street Fees/Misc. Escrows - At the time of acceptance of a development by the
City a developer can pay a perimeter street dedicated to street improvements on abutting
streets rather than pay the roadway impact fee (see below definition).
Area #1 /Area #2 Roadway Impact Fee - Fees paid by developers of new projects to be
used for improvements to lessen the impact of new development on the roadway system.
Water/Sewer Impact Fee - Fees paid by developers of new projects to be used for
improvements to lessen the impact of new development on the water distribution and
sewer collection system
Parkland Dedication Fees - Fees collected from developers of residential and residential
projects. The fees are used to acquire new park sites and make improvements to or
expand existing parks to better serve new development.
Voluntary Park/Library Fund - Residents may contribute $3.00 per month via their water bill
payment to the Voluntary Park/Library Fund. The contributions received are split 2/3 to
park projects and 1/3 for funding for the future library.
Planned FY 06 Revenue Bond Issuance - As a part of Utility system upgrades, revenue
bonds are planned on being issued in FY 06.
Future TIF Bonds- Proceeds from TIF Bonds to be issued in the future.
General Fund Operating Budget - Improvements to be funded from the General Fund
operating budget.
Utility Fund Reserve - Funded from reserves in excess of 180 days of working capital.
Grants - Proceeds from state and federal grants.
Unfunded - Projects for which a funding source is not yet identified.
224
Project Number
FACILITIES
F A-03-002
PARKS
PK-00-026
PK-03-003
PK-03-005
PK-03-007
STREETS
ST -00-023
ST-01-029
ST-03-006
WATER
WT -02-002
WT-03-001
WT-03-003
WT-03-004
WT-03-005
WT-03-006
WT-03-001
FY2005 - CAPITAL PROJECT RECAP SHEET
Project Title
Senior Center
TOTAL FACILITIES:
Park Land Purchase
Cottonbelt Trail Phase II
Little Bear Creek Extention
McPherson Park Phase I
TOTAL PARKS:
Highway 26 Improvements: New Lanes and Medians
Glade Road and Heritage Intersection Improvements
McDonwell School road Reconstruction
TOTAL STREETS:
L.D. Lockett Ground Storage Tank and Pump Station Facility
Felps Dr, Acuff Ln, Greenbriar, Cheek Sparger Waterline Improvements
High Plane and Low Plane Feeder Main
HWY 26 Water & Sewer Utility Relocations
John Mc Cain and Oak Knoll Drive Waterline Improvements
TRA Feeder Main
Warwick and John Mc Cain Waterline Improvements
TOTAL WATER:
TOTAL CAPITAL PROJECTS:
225
Total FY 2005
Expenditures
125,000
$125,000
340,211
125,000
$465,211
1,753,343
1,549,324
$1,753,343
448,970
70,500
$448,970
$2,792,524
City Development
Capital Improvement Project Detail
Project Title: Senior Center
Project Number:
FA-03-002
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh
Design Consultant: Brinklev Saraent Architects
Descriotion & Location:
This facility will be located at 5400 Bransford Road (former City Hall site). Senior Center is based on meeting rooms,
fitness/wellness area, multipurpose room, game area and other program elements determined by the citizens.
PUnPoselJustification:
To meet the needs of senior citizens of Colleyville.
Cost FY 04 (and orior) FY05 Future Total Cost
Planning Design 125,000 6,500 131,500
Testing I Inspection 0
Land Acquisition 0
Construction 1,068,500 1,068,500
Miscellaneous 0
Total Cost 0 125,000 1,075,000 1,200,000
Funding FY 04 (and prior) FY05 Future Total Cost
5-YearCEDC CIP 125,000 100,000 225,000
Parkland Dedication Fund 0
Voluntary Park Fund 0
SesQuicentennial Fund 0
Roof Insurance Fund 0
Unfunded 975,000 975,000
Total Funding Necessary 0 125,000 1,075,000 1,200,000
Impact on Operating Budget
FY 05 Bud et
FY 06 Planned
FY 07 Planned
81,697
56,558
16,270
16,900
171,425
Total
81,697
56,558
16,270
16,900
171,425
o
o
226
FA-03-002
~.
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-
Senior Citizens
Center
..
Geo ra hie Information S stem
227
City Development
Capital Improvement Project Detail
Project Title: Park land Purchase
Project Number:
PK-2000-026
Department:
Construction Firm:
Priority:
Parks and Recreation
Parks and Recreation
Project Manager: Monica Sue Walsh
Desian Consultant:
Descriotion & Location:
The Parks and Recreation Department will continue to identify tracts of land that may be considered by the City to be purchased as
park land. According to the Parks and Recreation Open Space Master Plan, the City should pursue the purchase of 10-acre tracts
or greater.
PumoselJustification:
According to the Parks and Recreation Open Space Master Plan, which was adopted in January 2000, the City would need to
acquire an additional 146 acres of parkland to meet the build-out population of the City. To facilitate the purchase of park land, the
5 year Colleyville Economic Development Corporation Capital Improvement Plan (CEDC CIP) allocates $325,000 and $500,000 for
the purchase of park land in the fiscal years of 2005 and 2006, respectively.
Cost FY 04 (and Drior) FY05 Future Total Cost
PlanninQ Desion 0
Testino Ilnsoection 0
land Acouisition 825,000 6,570,000
Construction 0
Miscellaneous 0
Total Cost 0 0 825,000 6,570,000
Fundina FY 04 (and Drior) FY05 Future Total Cost
5-Year CEDC CIP 825,000 825,000
Parkland Dedication Fund 0
Voluntarv Park Fund 0
SesQuicentennial Fund 0
Roof Insurance Fund 0
Unfunded 5,745,000 5,745,000
Total Fundina Necessarv 0 0 6,570,000 6,570,000
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
0
0
0
0 0 0
228
PK-2000-026
Legend
.t Schools
11 Existing Parks
_ Potential Parks
N
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3000
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o
3000 Feet
I
Park Land
229
City Development
Capital Improvement Project Detail
Project Title: Cottonbelt Phase III
Project Number:
PK-03-003
Department:
Construction Firm:
Priority:
Parks and Recreation
TSD
Project Manager: Monica Sue Walsh
Design Consultant: Newman, Jackson, Sieberstein, Inc.
Description & Location:
This is the last section of the Cottonbelt Trail that starts at John McCain and ends at the city limits of Grapevine. This trail system
will serve to complete the spine of the citywide trail system, with planned connections to parks and public areas throughout the
City and other cities within the area, including Grapevine, Hurst and North Richland Hills.
PUI'1JOse/Justification:
The City of Colleyville will apply for a supplemental grant for this phase, The next call for projects has not been announced.
Cost FY 04 (and Drior) FY05 Future Total Cost
Plannina Desian 173,717 173,717
TestinQ Ilnsoection 0
Land ACQuisition 0
Construction 984,393 984,393
Miscellaneous 0
Total Cost 0 0 1,158,110 1,158,110
FundinQ FY 04 (and prior) FY05 Future Total Cost
5-Year CEDC CIP 0
Parkland Dedication Fund 0 185,297 185,297
Voluntarv Park Fund 0 46,325 46,325
Unfunded (Potential State Grant) 0 926,488 926,488
Total Fundina Necessarv 0 0 1,158,110 1,158,110
Impact on Operating Budget
FY 05 Bud et
FY 06 Planned
FY 07 Planned
3,120
7,232
2,000
o
12,352
Total
3,120
7,232
2,000
o
12,352
o
o
230
PK-03-003
N
+
Cottonbelt Trail
400 Feet Phase 3
~Q
. ,
200
I
o 200
Geographic Information Systems
231
City Development
Capital Improvement Project Detail
Project Title: Little Bear Creek Trail Extension
Project Number:
PK-03-005
Department:
Construction Firm:
Priority:
Parks and Recreation
TBD
Project Manager: Monica Sue Walsh
Desian Consultant: TBD
Descriotion & Location:
The Little Bear Creek Trail Extension is priority number one of "Colleyville Pathways: The Citywide Trail System Plan." This
extension will connect the Colleyville Nature Center to Sparger Park.
PumoselJustification:
This trail will connect residential neighborhoods with parks, schools, and other key destinations throughout the city. The City of
Colleyville will apply for a supplemental grant for this trail. The next call for projects has not been announced.
Cost FY 04 (and prior) FY05 Future Total Cost
PlanninQ DesiQn 270,663
TestinQ I Inspection 0
Land ACQuisition 0
Construction 1,533,760
Miscellaneous 0
Total Cost 0 0 0 1,804,423
Funding FY 04 (and prior) FY05 Future Total Cost
5-Year CEDe CIP 393,000 393,000
Parkland Dedication Fund 0
Voluntary Park Fund 0
Unfunded (Potential State Grant) 1,411,423 1,411,423
Total FundinQ Necessary 0 393,000 1,411,423 1,804,423
Impact on Operating Budget
FY 05 Bud et
FY 06 Planned
FY 07 Planned
6,240
11,057
2,000
o
o
19,297
Total
6,240
11,057
2,000
o
19,297
232
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Geographic Information Systems
233
City Development
Capital Improvement Project Detail
Project Title:
McPherson Park Phase I
Project Number:
PK-03-007
Department:
Construction Firm:
Priority:
Parks
TBD
Project Manager: Monica Sue Walsh/Keith Fisher
Design Consultant: Newman, Jackson, Bieberstein
Description & Location:
McPherson Park is located at 312 McDonwell School Road.
Pumose/Justification:
To meet the needs of the Colleyville Parks, Recreation and Open Space Master Plan, which includes hike and bike trails,
pavillion, basketball and sand volleyball court, pond fishing pier, picnic areas, and playground.
Cost FY 04 (and prior) FY05 Future Total Cost
Plannina Desion 125,000 140,383 265,383
Testing /Inspection 10,000 10,000
Land Acauisition 0
Construction 1,524,617 1,524,617
Equipment 0
Total Cost 0 125,000 1,675,000 1,800,000
Fundina FY 04 (and prior) FY05 Future Total Cost
5-Year CEDC 125,000 600,000 725,000
1997 CEDC Bonds 0
Voluntarv Park Fund 0
Unfunded 1,075,000 1,075,000
Total Fundino Necessarv 0 125,000 1,675,000 1,800,000
Impact on Operating Budget
FY 05 Bud et
FY 06 Planned
FY 07 Planned
o
o
o
Total
o
o
o
o
o
234
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City Development
Capital Improvement Project Detail
Project Title:
Highway 26 Improvements:
New lanes and medians
Engineering
TBD
Project Number:
ST -00-023
Department:
Construction Firm:
Priority:
Project Manager: K. Fisher, C. Bartee
Desian Consultant: Teaaue, Nail, & Perkins (R-02-1912)
Description & Location:
This project is part of a interlocal effort to attract Federal roadway funding to cities in Northeast Tarrant County and to improve
traffic flow in the region. This project will add additional lanes, turn lanes and center medians along Highway 26 (Colleyville
Boulevard). Improvements will run from Brumlow Avenue near Southlake to the north to Cheek-Sparger Road near Hurst to the
south.
PUfIJOse/Justification:
This project will improve traffic flow, will improve the image and appearance of Colleyville and will make central Colleyville more
conducive to retail business activity. (Design costs below include consultants and contributions to regional planning
associations that assisted in obtaining state funding.)
Cost FY 04 (and Drior) FY05 Future Total Cost
Planninq Desian 70,500 70,500
Testina I Inspection 0
Land Acauisition 0
Construction 5,000,000 5,000,000
Eauioment 0
Total Cost 70,500 0 5,000,000 5,070,500
Fundina FY 04 (and Drior) FY05 Future Total Cost
Future TIF Bonds 5,000,000 5,000,000
Utility Fund Operatinq Budaet 70,500
Grants (TxDOT, NCTCOGl 25,000,000 25,000,000
Unfunded 0
Total Fundina Necessarv 70,500 0 30,000,000 30,000,000
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
0
0
0
0 0 0 0
236
ST -2000-023
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237
City Development
Capital Improvement Project Detail
Project Title:
Glade Road and Heritage (wI Martin
P Intersection 1m rovements
Engineering
TBD
Project Number:
ST-2001-029
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desi n Consultant: Freese & Nichols
Descriotion & Location:
Improvements will include reconstructing the existing signal at Glade Road and Heritage Avenue. The east leg will include adding a
free right turn lane for traffic to turn north bound onto Heritage Avenue with two through lanes and a dedicated left turn lane. The
west leg will include two through east bound lanes with the outer lane being a shared through right lane, a dedicated left turn lane to
north bound Heritage Avenue, and a transition lane for the two west bound lanes, There will be three lanes back to Martin Parkway.
The north and south leg improvements will include new transitions and properly aligned lanes to provide better traffic patterns and a
safer intersection. A traffic signal will be added to Martin Parkway.
PurooselJustification:
The current intersection has several traffic problems during peak times. Cars back-up eastbound and westbound on Glade Road
during morning and evening rush hours, The construction improvements will allow for increased traffic efficiency through the
intersection. Construction estimates will be revised upon City Council decision on project scope. This became a Priority 1
intersection improvement project as a part of resolution R-02-1918.
Cost FY 04 (and priorI FY05 Future Total Cost
Plannina Desian 56,737 132,871 189,608
Testina I Inspection 10,000 10,000
Land Acauisition 210,472 210,472
Construction 1,400,000 1,400,000
Eauioment
Total Cost 56,737 1,753,343 0 1,810,080
Fundina FY 04 (and prior) FY05 Future Total Cost
Area #1 Roadway Impact Fees 609,414 609,414
Perimeter Street FeeslMisc Escrows 56,737 243,263 300,000
Grant (NCTCOG TIP) 900,666 900,666
Total Fundina Necessarv 56,737 1,753,343 0 1,810,080
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
0
1,000 1,000 2,000
0
0 1,000 1,000 2,000
238
-
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70
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Glade Rd & Heritage Rd
70 Feet Intersection Improvements
I
Geographic Information Systems
..
239
City Development
Capital Improvement Project Detail
Project Title:
McDonwell School Road Reconstruction
Project Number:
ST -03-006
Deparbnent:
Construction Firm:
Priority:
Engineering
Project Manager: Chad Bartee
Design Consultant: N/A
Descriotion & Location:
This project includes approximately 5,000 feet of McDonwell School Road from Westcoat Drive to Precinct Line Road. The
improvements will include a two lane thoroughfare with manicured shoulders, bar ditches and drainage infrastructure system where
feasible, Two cross-sections have been developed for the thoroughfares. A divided two lane section and undivided two lane section.
Both sections consist of 2-12 foot driving lanes with shoulders for emergency purposes. Manicured drainage swales and subdrain
systems will accommodate the drainage.
PurooselJustification:
Due to increasing traffic counts and traffic diversity, the existing condition of McDonwell School Road is needs to be upgraded as it is
rapidly deteriorating. The existing surface is failing at various locations along the roadway with subsurface failures evident as well.
The existing cross-section consists of a structured or stabilized subgrade with two to three inches of asphalt for a driving surface. This
section will not support the applied loads it has been subjected to with everyday traffic and will continue to fail in years to come. The
maintenance of this street will continue to grow in cost until a properly designed cross section is developed and constructed.
Cost FY 04 (and Drior) FY05 Future Total Cost
Planning Design 41,250 41,250
Testing I Inspection 29,247 29,247
Land Acquisition 16,500 16,500
Construction 1,462,327 1,462,327
Miscellaneous 0
Total Cost 0 1,549,324 0 1,549,324
Funding FY 04 (and prior) FY05 Future Total Cost
Tax Increment Financing District Bonds 0
Perimeter Street Fees I Misc. Escrows 926,996 926,996
Area #1 Roadway Impact 0
Area #2 Roadway Impact 422,328 422,328
Water Impact 0
Sewer Impact Fees 0
95 Drainage Utility Bonds 0
MDUS Operating Budget 0
General Fund Operating Budqet 200,000 200,000
Grants 0
Other 0
Unfunded 0
Total Funding Necessary 0 1,549,324 0 1,549,324
240
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Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
L.D. Lockett Ground Storage
Tank and Pump Station Facility
Engineering
TBD
Project Number:
WT-02-002
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Design Consultant: TBD
Descriotion & Location:
The 5 million gallon ground storage facility and pump station will be located on the north portion of the site. It will be west of the
existing well site currently operated by the City. The pump station will consist of three 1000 gallon-per-minute pumps to feed the
high and low planes.
Purpose/Justification:
As buildout of the northwest part of town continues, water storage capacity becomes a great concern. Currently the City does
not have the capability to store enough water for the high plane during peak times of the year. Limited storage at Overland Trail
is restricted on supply to the McDonwell School Road elevated storage tank. These improvements would directly feed the tank
on McDonwell, allow to better utilize the storage capacity, and control the high plane water system. This site would also provide
some storage for the low plane to feed the Bransford Road elevated tank and the proposed Pleasant Run Road elevated
storage tank during peak times.
Cost FY 04 (and prior) FY05 Future Total Cost
Planning Design 448,970 0 448,970
TestinQ I Inspection 50,000 50,000
Land Acquisition 159,793 159,793
Construction 4,196,237 4,196,237
Equipment 50,000 50,000
Miscellaneous 0
Total Cost 159,793 448,970 4,296,237 4,905,000
Funding FY 04 (and prior) FY05 Future Total Cost
Utility Fund Reserve 448,970 3,481,237 3,930,207
Utility Fund OperatinQ BudQet 159,793 159,793
Water Impact Fees 815,000 815,000
Total FundinQ Necessary 159,793 448,970 4,296,237 4,905,000
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
52,000 52,000
20,000 20,000
0
0 0 72,000 72,000
242
WT -02-002
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Tank & Pump Station Facility Geographic Information Systems
24
City Development
Capital Improvement Project Detail
Project Title:
Felps Drive, Acuff Lane, Greenbriar
Lane and Cheek Sparger Water Line Improvements
Engineering
TBD
Project Number:
WT -03-001
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Design Consultant: TBD
DescriDtion & Location:
This project will upgrade the existing 6" water lines on all of Felps Drive, Acuff Lane and Greenbriar Lane to 8" and 1,700 feet of water
line on Cheek Sparger from SH 26 to Felps Drive from 6" to 10"
Puroose/Justification:
The existing water facilities in this area are undersized and do not provide adequate flow to this portion of town. The existing water
Lines are beyond service life and in need of replacing, By increasing the line sizes and installing new mains we will increase flow
rates in this area as well as provide a better level of service to the citizens. These lines will also increase the fire flows.
Cost FY 04 (and prior) FY05 Future Total Cost
Plannina Desian 40,242 40,242
Testina Ilnsoection 16,767 16,767
Land Acauisition 0
Construction 335,345 335,345
Miscellaneous 0
Total Cost 0 0 392,354 392,354
Fundina FY 04 (and prior) FY05 Future Total Cost
Planned FY 06 Revenue Bond Sale 287,102 287,102
Water Imoact 105,252 105,252
Sewer Impact Fees 0
Other 0
Unfunded 0
Total Funding Necessary 0 0 392,354 392,354
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
0
0
0
0 0 0 0
244
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Geographic Information Systems
245
City Development
Capital Improvement Project Detail
Project Title:
High Plane and Low Plane Feeder Main
Project Number:
WT -03-003
Department: Engineering
Construction Firm: TBD
Priority:
Project Manager: Chad Bartee
Desiqn Consultant: N/A
Descriotion & Location:
This project consists of the construction of approximately 3,000 linear feet of 16-inch transmission main from the proposed L.D, Lockett
ground storage tank to Bettinger Drive (low plane) and the construction of approximately 2,600 linear feet of 16-inch transmission main
from the proposed L.D. Lockett ground storage tank northward to McDonwell School Road (high plane). These transmission mains will
deliver water to the McDonwell elevated storage tank for distribution to the high plane water systems and the Bransford elevated storage
tank for low plane distribution. The water supplied through this main will supply all developments and McPherson Park and Reagan Park
with water.
Puroose/Justification:
This project will construct the necessary transmission mains required to deliver water to the McDonwell elevated storage tank and the
Bransford elevated storage tank, The current infrastructure does not exist to operate as transmission mains. The transmission main will
serve these two facilities and relieve some of the load that occurs on the SH 26 TRA pump station. It will also provide the City with
another point of service to receive water from TRA.
Cost FY 04 (and prior) FY05 Future Total Cost
Planning Design 82,935 82,935
TestinQ I Inspection 27,645 27,645
Land Acauisition 30,000 30,000
Construction 552,900 552,900
Miscellaneous 0
Total Cost 0 0 693,480 693,480
Fundinq FY 04 (and prior) FY05 Future Total Cost
Planned FY 06 Revenue Bond Sale 693,480 693,480
Water Impact 0
Sewer Impact Fees 0
General Fund OperatinQ Budget 0
Grants 0
Other 0
Unfunded 0
Total Funding Necessary 0 0 693,480 693,480
Impact on Operating Budget
FY 06 Planned
FY 07 Planned
Total
6,500
o
o
6,500
o
6,500
o
o
6,500
246
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Geographic Information Systems
247
City Development
Capital Improvement Project Detail
Project Title:
HWY 26 Water & Sewer Utility
Relocations
Engineering
Project Number:
WT -03-004
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desi~m Consultant: Teaaue, Nail and Perkins
Descriotion & Location:
This project consists of relocating any water or sewer facilities within the SH26 ROW that is in direct conflict with the proposed SH26
paving and drainage improvements. The scope of work will extend from Cheek Sparger Road to Big Bear Creek. Every water and
sewer line that is in conflict with or is under the proposed paving will be relocated and reconstructed.
Puroose/Justification:
The Texas Department of Transportation requires that all utilities within their ROW must remain within the parkway outside of the paving.
No utility will be allowed to remain under the proposed paving improvements along SH26,
Cost FY 04 (and prior) FY05 Future Total Cost
Plannina Desian 70,500 155,000 225,500
Testina Ilnsoection 135,000 135,000
Land Acquisition 0
Construction 4,500,000 4,500,000
Eauioment I Miscellaneous 0
Total Cost 0 70,500 4,790,000 4,860,500
Fundina FY 04 (and Drior) FY05 Future Total Cost
Planned FY 06 Revenue Bond Sale 3,761,603 3,761,603
Water Imoact 70,500 795,439 865,939
Sewer Impact Fees 0
Utility Fund Reserve 232,958 232,958
Grants 0
Other 0
Unfunded 0
Total Fundina Necessary 0 70,500 4,790,000 4,860,500
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
56,000 56,000
0
0
0 0 56,000 56,000
248
WT -03-004
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I I
Geographic Information Systems
249
City Development
Capital Improvement Project Detail
Project Title:
John McCain Road and Oak Knoll Drive
Water line Improvements
Engineering
Project Number:
WT-03-005
Department:
Construction Firm:
Priority:
Project Manager:
Design Consultant:
Chad Bartee
Descriotion & Location:
This project will upgrade and improve approximately 1,400 feet of existing 6" water line on John McCain Road from Majestic Manor to
300 feet east of Thames Trail to a 10" line increasing flow rate and service delivery. This line will replace the existing 6" and improve
flows as well as provide backup supply to the high plane, if needed. Also included is the construction of 1 ,495 feet of 8" water line from
Cheshire Drive to Bowman Drive along Oak Knoll Drive.
PunooselJustification:
The existing water facilities in this area are undersized and have caused a restriction in flow. By increasing the line sizes and installing
new mains, we will increase flow rates in this area, as well as provide a better level of service to the citizens. The 10" on John McCain
Road will also provide a secondary supply feed to the high plane.
Cost FY 04 (and prior) FY05 Future Total Cost
Plan nino Desion 27,807 27,807
Testino I Inspection 11,586 11,586
Land Acauisition 0
Construction 231,729 231,729
EQuipment I Miscellaneous 0
Total Cost 0 0 271,122 271,122
Funding FY 04 (and prior) FY05 Future Total Cost
Tax Increment Financino District Bonds 0
Water Imoact 271,123 271,123
Sewer Impact Fees 0
Other 0
Unfunded 0
Total Fundino Necessarv 0 0 271,123 271,123
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
6,000 6,000
0
0
0 0 6,000 6,000
250
+
Oak Knoll
Waterline Improvements
from Cheshire Dr
to Bowman Dr
6"
200 0 200 Feet
I I
8'
, 10"
300
I
N
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John McCain
Waterline Improvements
300 Feet from Majestic Manor
I to Thames Trl
..
Geographic Information Systems
251
City Development
Capital Improvement Project Detail
Project Title:
TRA Feeder Main
Project Number:
WT -03-006
Department:
Construction Firm:
Priority:
Engineering
Project Manager: Chad Bartee
Desian Consultant: N/A
Descriotion & Location:
This project consists of constructing approximately 6,500 feet of 16-inch transmission main from the proposed TRA metering station
on Glade Road to the L.D. Lockett ground storage facility. This transmission main will deliver water to the L.D. Lockett ground storage
facility for distribution to the high plane and low plane water systems. The main will be constructed cross country.
Pumose/Justfflcation:
This project and the L.D. Lockett ground storage facility will need to be constructed together. This transmission main will be the main
provider of water to the ground storage facility.
Cost FY 04 (and prior) FY05 Future Total Cost
PlanninQ DesiQn 76,405 76,405
TestinQ I Inspection 31,835 31,835
Land ACQuisition 175,000 175,000
Construction 636,708 636,708
Miscellaneous 0
Total Cost 0 0 919,948 919,948
Fundina FY 04 (and prior) FY05 Future Total Cost
Planned FY 06 Revenue Bond Sale 919,948 919,948
Water Impact 0
Sewer Impact Fees 0
Grants 0
Other 0
Unfunded 0
Total FundinQ Necessarv 0 0 919,948 919,948
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
7,000 7,000
0
0
0 0 7,000 7,000
252
WT -03-006
I
lau
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Line Location
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P OPOSED TRA METERED
TO "COLLEYVILLE HIGH
TRA
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400 0 400 Feet
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TRA
Feeder Main
ce-
Geographic Information Systems
253
City Development
Capital Improvement Project Detail
Project Title:
Warwick Ave and John McCain Road
Water Line Improvements
Engineering
Project Number: WT-03-007
Department:
Construction Finn:
Priority:
Project Manager: Chad Bartee
Design Consultant:
Descriotion & Location:
This project will upgrade and improve approximately 800 feet of existing 6" water line on Warwick Avenue from Cheek Sparger to
Durham Drive to an 8" line increasing flow rate and service delivery. Also included is the construction of 2,300 feet of 10" water line from
Westcoat Drive to Cedar Court along John McCain Road. This line will replace the existing 6" and improve flows as well as provide
backup supply to the high plane, if needed.
PUrPose/Jusuficauon:
The existing water facilities in this area are undersized and do not provide adequate flow to this portion of town. By increasing the line
sizes anq installing new mains, we will increase flow rates in this area as well as provide a better level of service 10 the citizens. The 10"
on John McCain Road will also provide a secondary supply feed to the high plane.
Cost FY 04 (and prior) FY05 Future Total Cost
Planning Design 30,934 30,934
Testina I Inspection 12,889 12,889
Land ACQuisition 0
Construction 257,780 257,780
Eauipment I Miscellaneous 0
Total Cost 0 0 301,603 301,603
Fundina FY 04 (and prior) FY05 Future Total Cost
Tax Increment Financing District Bonds 0
Water Impact 301,603 301,603
Sewer Impact Fees 0
Grants 0
Other 0
Unfunded 0
Total Funding Necessary 0 0 301,603 301,603
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
56,000 56,000
0
0
0 0 56,000 56,000
254
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255
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Geographic Information Systems
City Development
Capital Improvement Project Detail
Project Title:
Westcoat Transmission Main
Water Line Improvements
Engineering
Project Number:
WT-03-008
Department:
Construction Firm:
Priority:
Project Manager: Chad Bartee
Desian Consultant: N/A
Descriotion & Location:
This project consists of constructing a 12" water main along Westcoat Drive from White Drive to John McCain Road. This transmission
main will help deliver water to the Overland Trail Ground Storage Facility, while replacing a 6" line that is restricting the system.
PurooselJustification:
Water supply to the high plane is top priority, The current situation has a 12" water main delivering water to 8" and 6" distribution lines
on Westcoat and then back to the 12" transmission main that runs along John McCain Road to Bandit Trail. This split causes friction
loss and a significant reduction in flow, By replacing the two lines with one we will increase the volume supplied to the Overland trail
ground storage facility, which in turn will assist us in delivery to the McDonwell elevated tank and the rest of the high plane.
Cost FY 04 (and prior) FY05 Future Total Cost
Planning Design 49,896 49,896
Testina I Inspection 11,586 11,586
Land Acquisition 0
Construction 392,118 392,118
Equipment I Miscellaneous 0
Total Cost 0 0 453,600 453,600
Fundina FY 04 (and prior) FY05 Future Total Cost
Planned FY 06 Revenue Bond Sale 453,600 453,600
Water Impact 0 0
Sewer Impact Fees 0
Other 0
Unfunded 0
Total Fundina Necessary 0 0 453,600 453,600
Impact on Operating Budget
FY 05 Bud et FY 06 Planned FY 07 Planned Total
0
2,000 2,000
5,000 5,000
0
0 0 7,000 7,000
256
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Geographic Information Systems
Fiscal Year 2004 - 2005
Demographic
Information
C'oii~e
258
City of Colleyville FOR FY2005 BUDGET
COLLEYVILLE IS THE NUMBER ONE RANKED SUBURB in the Dallas/Fort Worth
Metroplex area according to the 1993 American Suburbs Rating Guide and Fact Book.
Based upon crime rates, education, community stability, housing, open spaces and
other factors. Colleyville edged out 43 other Dallas/Fort Worth Metroplex cities.
COLLEYVILLE WAS ALSO THE NUMBER ONE RANKED SUBURB in the region
according to D Magazine's "The Best Places to Live" survey.
Community
2000 Census Population: 19,636
Size: 13.1 square miles
Development: 54% residential, 3% commercial, 19% undeveloped
Location: 5 miles from DFW International Airport
14 miles from Fort Worth
22 miles from Dallas
48% of the population is between 25 and 54
34% of the population is under 19
The median age of Colleyville citizens is 40
84% of the population over 25 has attended college
97% of the housing is owner occupied
91 % of the population is family households
The average household size is 3.06
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Median household income is $117,419
Average household income is $155,008
The average appraised value of residential property in 2004 was $323,198.
The average new home building permit size in 2004 was 5313 square feet.
259
GOVERNMENT
Colleyville was founded January 10, 1956 and has a Council-Manager form of
government under a Home Rule Charter.
Miles of Streets: 146
Miles of Water Mains: 170
Miles of Sanitary Sewers: 148
Registered Voters: 15,350
Police Protection: 30 Police Officers
Fire Protection: 30 Firefighters
Number of Park Acreage: 190
Number of Playgrounds: 5
EDUCATION
Colleyville is primarily served by the Grapevine-Colleyville ISO.
See www.Qcisd-k12.orQ .
Named a 'What Parents Want" award-winning district for the 13th consecutive year.
The Texas Education Agency rated several GCISD campuses "exemplary" in 2004.
("Exemplary" is the highest rating given by the Texas Education Agency)
US Department of Education Blue Ribbon Schools.
Both GCISD high schools have been named to Newsweek magazine's Ameriga's Best
High Schools list.
Total Students in 2003-2004
13,855
Within the city limits of Colleyville, there are also two Montessori schools that teach
elementary grades and two faith-based schools that offer kindergarten through 12th
grades.
260
TAXABLE ASSESSED VALUATIONS BY CATEGORY FOR FISCAL YEAR ENDED SEPTEMBER 30TH
2005 VALUATION 2005 % TO 2004 VALUATION 2004 % TO 2003 VALUATION 2003 % TO
CATEGORY TOTAL TOTAL TOTAL
REAL,RESIDENTIAl, SINGLE FAMILY $2,321,652,389 83.87% $2,233,110,764 84.72% $2,067,599,565 84.10%
REAL,RESIDENTIAL, MUL TI-FAMIL Y 145,500 0.01% 145,500 0.01% 145,500 0.01%
REAl, VACANT LOTSrrRACTS 57,282,136 2.07% 58,195,608 2.21% 53,795,286 2.19%
REAl, ACREAGE (LAND ONLY) 30,443,588 1.10% 48,074,514 1.82% 49,178,658 2.00%
REAL, FARM AND RANCH IMPROVEMENTS 9,610,374 0.35% 8,179,350 0.31% 21,334,190 0.87%
REAl, COMMERCIAL 209,252,902 7.56% 165,334,600 6.27% 140,166,312 5.70%
. REAl, INDUSTRIAL 0 0.00% 0 0.00% 0 0.00%
REAl, TANGIBLE AND PERSONAl,UTIUTlES 31,803,865 1.15% 27,092,611 1.03% 25,830,963 1.05%
TANGIBLE PERSONAl, COMMERCIAL 53,259,251 1,92% 54,419,578 2.06% 58,609,955 2.38%
TANGIBLE PERSONAL,INDUSTRIAL 398,487 0.01% 237,734 0.01% 127,850 0.01%
TANGIBLE PERSONAL, MOBILE HOMES 61,053 0.00% 61,553 0.00% 62,153 0.00%
REAL PROPERTY, INVENTORY 54.268,490 1.96% 40,907,904 1.55% 41,566,475 1.69%
TOTAL APPRAISED VALUE BEFORE EXEMPTlON~ $2,768,178,035 100.00% $2,635,759,716 100.00% $2,458,416,907 100.00%
LESS:TOT AL EXEMPTIONSIREDUCTIONS 130,056,539 135,675,636 91,382,262
TAXABLE ASSESSED VALUE $2,638,121,496 $2,500,084,080 $2,367,034,645
2002 VALUATION 2002 % TO 2001 VAlUATION 2001 % TO
CATEGORY TOTAL TOTAL
REAL,RESIDENTIAl, SINGLE FAMILY $1,834,176,795 83.40% $1,647,917,640 83.13%
REAl,RESIDENTIAL, MUL TI-FAMIL Y 145,500 0.01% 133,200 0.01%
REAL, VACANT LOTSrrRACTS 55,696,259 2.11% 54,298,955 2.74%
REAL, ACREAGE (LAND ONLY) 45,159,150 1.71% 45,285,875 2.28%
REAL, FARM AND RANCH IMPROVEMENTS 18,554,219 0.70% 17,875,080 0.89%
REAL, COMMERCIAL 135,963,223 5,16% 116,592,066 5.88%
REAL, INDUSTRIAL 0 0.00% 0 0.00%
REAL, TANGIBLE AND PERSONAL,UTIUTIES 27,175,677 1.03% 25,101,630 1.27%
TANGIBLE PERSONAL, COMMERCIAL 56,571,985 2.15% 54,990,298 2.77%
TANGIBLE PERSONAL, INDUSTRIAL 284,945 0.01% 216,586 0.01%
TANGIBLE PERSONAL, MOBILE HOMES 62,653 0.00% 53,853 0.00%
REAL PROPERTY, INVENTORY 25,554,999 0.97% 20,023,765 1.01%
TOTAL APPRAISED VALUE BEFORE EXEMPTION~ $2,199,345,405 97.25% $1,982,288,948 100.00%
LESS:TOT AL EXEMPTIONS/REDUCTIONS 63,660,575 59,960,726
TAXABLE ASSESSED VALUE $2,135,684,830 $1,922,328,222
261
VALUATION AND GENERAL OBLIGATION DEBT RATIO HISTORY
RATIO OF NET
TAXABLE G.O. TAX DEBT
ASSESSED TO TAXABLE NET G.O. TAX AVERAGE
FISCAL ESTIMATED VALUATION ASSESSED DEBT PER RESIDENTIAL
YEAR POPULATION PER CAPITA VALUATION CAPITA HOME VALUE
2001 19,500 $98,045 0.68% $665 $254,008
2002 19,850 $107,591 0.72% $772 $273,453
2003 20,150 $117,471 0.58% $686 $301,311
2004 20,500 $121,955 0.55% $674 $313,659
2005 21,000 $125,625 0.49% $615 $323,380
262
CITY OF COLLEYVILLE TOP TEN TAXPAYERS
FISCAL
YEAR 2005 % OF TOTAL
ASSESSED ASSESSED
VALUATION VALUATION
ONCOR ELECTRIC DELIVERY CO. $16,670,636 0.63%
ALBERTSONS $9,450,228 0.36%
BROUGHTON L TO PARTNERSHIP $7,391,268 0.28%
COLLEYVILLE PLAZA $6,500,480 0.25%
UHLMANN-COLLEYVILLE LLC $6,093,083 0.23%
MARKET STREET $6,033,600 0.23%
BROADLAND LIMITED PARTNERSHIP $5,510,559 0.21%
INDUSTRIAL BANK JAPAN TRUST CO $5,145,107 0.20%
VILLAGE MANAGEMENT, L TO $4,794,100 0.18%
MELVIN & MARTINDALE, LTD. $4,594,495 0.17%
TOTAL
$72,183,556
2.74%
263
OVERLAPPING DEBT AND TAX RATES FOR THE CITY OF COLLEYVILLE
FY 2005 ESTIMATED % CITY'S AUTHORIZED
TAXABLE TOTAL ATTRIBUTED OVERLAPPING BUT UNISSUED
ASSESSED FY 2005 G.O. TAX TO CITY OF G.O. DEBT AS OF
ENTITY VALUATION TAX RATE DEBT COLLEYVILLE TAX DEBT 9/30/2004
CITY OF COLLEYVILLE $2,638,121,496 $0.3474 $12,925,000 100.00% $12,925,000
SCHOOL DISTRICTS:
BIRDVILLE $6,120,427,617 $1.1617 $146,953,810 0.07% $102,868
CARROLL $3,625,029,630 $1.9350 $152,624,220 0.43% $656,284
GRAPEVINE-COLLEYVILLE $8,479,332,960 $1.7000 $242,615,813 22.94% $55,656,068
HURST -EULESS-BEDFORD $7,197,484,999 $1.7105 $231,039,586 1.30% $3,003,515
KELLER $6,630,965,629 $1.6975 $399,478,535 0.78% $3,131,912
COUNTY ENTITIES:
TARRANT COUNTY $88,483,439,332 $0.2725 $175,615,000 2.98% $5,233,327 $16,100,000
HOSPITAL DISTRICT $88,483,439,332 $0.2325 $1,190,000 2.96% $35,224
JUNIOR COLLEGE DISTRICT $89,102,371,181 $0.1394 $71,895,000 2.98% $2,142,471
TOTAL DIRECT AND OVERLAPPING G,O. DEBT
RATIO OF DIRECT AND OVERLAPPING DEBT G.O. DEBT TO ASSESSED VALUATION
PER CAPITA OVERLAPPING G.O. TAX DEBT
$82,886,668
3.14%
$3,802
NOTE: THE CITY OF COLLEVYILLE IS SERVED BY FIVE INDEPENDENT SCHOOL DISTRICTS
(BIRDVILLE, CARROLL, GRAPEVINE-COLLEYVILLE, HURST-EULESS-BEDFORD AND KELLER)
264
COLLEYVILLE HISTORY
The area know known as Colleyville was first settled in the mid 1800's and was comprised
of five separate small communities centered around area churches and schools.
Colleyville was a small crossroads town between Fort Worth and Grapevine (home of the
Dallas-Fort Worth international Airport) located at the present day intersection of East
Glade Road and Bransford Road. The city was named "Colleyville", to honor a man by the
name of Lilburn Howard Colley, who settled in the community in the 1880's. He wasthe
town's only doctor and involved himself in civic activities. After the turn of the century, the
Colleyville area became known for its outstanding cantaloupes, watermelons, squash, and
tomatoes.
Colleyville was incorporated in January 1956 with less than two square miles and a
population of approximately 250. During the late 1970's and early 1980's, Colleyville's
close proximity to Dallas-Fort Worth International Airport sparked the development of high
quality residential development. Today, Colleyville is home to over 20,000 residents, and
it offers a quiet residential haven for many upper management corporate executives,
entrepreneurs, professional athletes, and their families. The city looks to the future to
continue to offer its citizens the high quality residential development Colleyville is known for
and to continue to add upscale retail development.
265
Fiscal Year 2004 - 2005
Glossary
C'oii~e
266
GLOSSARY
KEY BUDGET TERMS
ACCRUAL BASIS: A method of accounting that recognizes the financial effect of
transactions, events, and interfund activities when they occur, regardless of the timing of
cash flows.
AD VALOREM TAX: A tax levied on taxable property (land, improvements and personal
property) for the purpose of financing general operations of the City and debt service
requirements.
APPRAISED VALUE: The market value of real and personal property located in the City as
of January 1 each year, as determined by the Tarrant Appraisal District.
APPROPRIATION: The maximum level of spending for each fund and for each
department as authorized annually by the City Council.
ASSESSED VALUATION: A value that is established for real or personal property used
as a basis for levying property taxes. (Note: Property values are established by Tarrant
Appraisal District).
BOND: A written promise to pay a specified sum of money, called the face value or
principal amount, at a specified date in the future, called the maturity date, together with
periodic interest at a specified rate.
BONDED DEBT: Portion of indebtedness represented by outstanding bonds.
BUDGET: A financial plan for a specified period of time (fiscal year) that matches all
planned revenues and expenditures for various municipal services.
BUDGET MESSAGE: A general discussion ofthe submitted budget presented in writing by
the City Manager as a part of the budget document.
BUDGET SCHEDULE: The schedule of key dates or milestones that a government follows
in the preparation and adoption of a budget.
CAPITAL OUTLAY: An expenditure which results in the acquisition of or addition to fixed
assets, and meets these criteria: has an anticipated useful life of more than one year; can
be permanently identified as an individual unit of property; belongs to one of the following
categories: Land, Buildings, Structures & Improvements, Equipment; constitutes a tangible,
permanent addition to the value of City assets; does not constitute repair or maintenance;
and, is not readily susceptible to loss.
267
CAPITAL PROJECT: A specific and identifiable improvement or purpose for which
expenditures are proposed within the capital budget or capital improvement program.
CERTIFICATES OF OBLIGATION (C.O.): Tax-supported bonds that are similar to
general obligation bonds and can be issued after meeting strict publication requirements
and with final approval of the City Council.
CITY CHARTER: The document of a home rule City similar to a constitution, which
establishes the City's government structure and provides for the distribution of powers and
duties among the various branches of government.
CITY COUNCIL: The Mayor and five Council members collectively acting as the
legislative and policymaking body of the City.
CEDC: Colleyville Economic Development Corporation, a nonprofit industrial corporation,
formed under the Development Corporation Act of 1979, which provides funding to the City
for parks and cultural improvements.
CONTRACTUAL SERVICES: Services purchased by the City such as utility services,
insurance, and maintenance contracts, outside consulting.
CURRENT TAXES: Taxes levied and due within one year.
DELINQUENT TAXES: Taxes remaining unpaid on or after the date on which a penalty for
non-payment is attached. February 1st is the date the unpaid taxed become delinquent in
the City.
DEBT SERVICE: The City's obligation to pay the principal and interest of all bonds and
other debt instruments according to a pre-determined payment schedule.
DEPARTMENT: A major administrative division of the City, which indicates overall
responsibility for an operation or a group of related operations within a functional area.
EFFECTIVE TAX RATE: A rate, which generates the same amount of revenues from
property, which is taxed in both years.
ENCUMBRANCES: Obligations in the form of purchase orders and contracts which are
chargeable to an appropriation and for which a part of the appropriation is reserved
because the goods or services have not been received. When paid, the encumbrance is
liquidated.
EXEMPT/EXEMPTION: Amounts under state law that is deducted from the appraised
value of property for tax purposes. Tax rates are applied to the non-exempt portion of the
appraised value to calculate the annual tax levy.
ENTERPRISE FUND: A fund established to account for operations that are financed and
268
operated in a manner similar to private business enterprises--where the intent of the
governing body is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges.
EXPENDITURE: Decreases in (use of) financial resources other than through interfund
transfers. This term applies to all governmental type funds.
EXPENSE: A use of financial resources, denoted by its use in the enterprise funds, which
is accounted for on a basis consistent with the private business accounting model (full
accrual basis).
FISCAL YEAR (FY): The time period designated by the City signifying the beginning and
ending period for recording financial transactions. The City of Colleyville has specified
October 1 to September 30 as its fiscal year.
FRANCHISE FEE: A fee paid by public service businesses for use of City streets, alleys
and property in providing their services to the citizens of a community. Services requiring
franchises include electricity, telephone, natural gas and cable television.
FUND: An accounting entity with a separate set of self-balancing accounts which comprise
its assets, liabilities, fund balance, revenues and expenditures.
FUND BALANCE: The assets of a fund less liabilities, as determined at the end of each
fiscal year. Any reservations of fund balance are deducted to result in an "unreserved fund
balance" .
GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP): Detailed accounting
standards and practices as prescribed by the Governmental Accounting Standards Board.
GENERAL FUND: The largest fund within the City, the General Fund accounts for most of
the financial resources of the government. General Fund revenues include property taxes,
licenses and permits, local taxes, service charges, and other types of revenue. This fund
usually includes most of the basic operating services, such as fire and police protection,
park and recreation, public works, and general administration.
GENERAL OBLIGATION BONDS: Bonds that finance public projects such as streets,
municipal facilities, and park improvements. The repayment of these bonds is made from
property taxes, and the full faith and credit of the issuing government back these bonds.
GOALS: Broad general statements of each department's desired outcomes.
INTEREST INCOME: The earnings from available funds invested during the year in U.S.
Treasury bills and notes, Government agencies, and local government investment pools.
INTERGOVERNMENTAL REVENUES: revenues from other governments in the form of
grants or shared revenues.
269
LEVY: To impose taxes for the support of City services.
MIXED BEVERAGE TAX: A tax at the rate of 10% imposed on the gross receipts of a
licensee from the sale, preparation, or serving of mixed beverages
MODIFIED ACCRUAL BASIS: Basis of accounting according to which revenues are
recognized in the accounting period in which they become available and measurable and
expenditures are recognized in the accounting period in which the fund liability occurs, if
measurable.
NON-DEPARTMENTAL: Includes debt service, operating transfers between funds, and
compensation adjustment.
eO)PERATIONS AND eM) AINTENANCE: Represents the portion of taxes assessed for the
operations and maintenance of General Fund Services.
OPERATING BUDGET: A financial plan outlining estimated revenues and expenditures
and other information for a specified period (usually a fiscal year). The "proposed budget"
is the financial plan presented by the City Manager for consideration by the City Council,
and the "adopted budget" is the financial plan ultimately approved and authorized by the
City Council.
OPERATING EXPENSES: Proprietary fund expenses directly related to the fund's primary
service activities.
OPERATING REVENUES: Proprietary fund revenues directly related to the fund's primary
service activities. They consist primarily of user charges for services.
ORDINANCE: A formal legislative enactment by the governing body of a municipality. It is
not in conflict with any higher form of law, such as a state statute or constitutional
provision; it has the full force and effect of law within the boundaries of the municipality to
which it applies.
PER CAPITA DEBT: Total tax supported debt outstanding divided by population.
PER CAPITA EXPENDITURES: Total General Fund expenditures divided by population.
PERSONAL SERVICES: Expenditures made for salaries and related benefit costs.
POLICY: A definite course of action adopted after a review of information and directed at
the realization of goals.
PROPERTY TAXES: Used to describe all revenues received in a period from current
taxes, delinquent taxes, penalties and interest on delinquent taxes. Property taxes are
levied on both real and personal property according to the property's valuation and tax rate.
270
PROPOSED BUDGET: The budget prepared by the City Manager and submitted to the
City Council for approval.
RESERVE: An account used to indicate that a portion of fund resources is restricted for a
specific purpose, or is not available for appropriation and subsequent spending.
REVENUE BONDS: Long term debt (bonds) the repayment of which is based upon
pledged revenues from a revenue generating facility.
REVENUES: All amounts of money earned or received by the City from external sources.
SALES TAX: A general "sales tax" is levied on persons and businesses selling
merchandise and/or services in the city limits on a retail basis. State law defines the
categories for taxation.
TAX BASE: The total property valuations on which each taxing entity levies its tax rates.
TAX LEVY: The total revenues to be raised by ad valorem taxes for expenditure as
authorized by the City Council.
TAX RATE: A percentage applied to all taxable property to raise general revenues. It is
derived by dividing the total tax levy by the taxable net property valuation.
TAXABLE VALUE: Estimated value of property on which ad valorem taxes are levied.
TAXES: Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit.
TIF: Tax Increment Financing District formed to make public improvements under the
authority of the Tax Increment District Financing Act.
TRANSFERS IN/OUT: transfers made from one City fund to another City fund for the
purposed of reimbursement of expenditures, general and administrative services, or debt
service.
271