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Home My WebLink AboutLibrary Board-Agenda Packets-1/10/2005 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES January 10, 2005 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Alternates present: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members Present: John Eubanks and Ginny Tigue Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger and Steve Banta Council Liaison Absent: Jon Ayers Staff present: Mary Rodne and Paul Frederiksen II. Approval of December 13, 2004 Minutes - A motion was made by Nancy Eytcheson and seconded by Susan Potter to approve the December 13, 2004 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library December 2004 Usage Statistics, for review and discussion. Patrons had checked out a total of 7,889 items, 119 Colleyville residents registered for Library cards, library patron visits totaled 4,851 and attendance for programs totaled 126. Rodne noted that the Library had been closed four days during December for City observed holidays and that the usage statistics would reflect the closings. Volunteer statistics were also distributed. It was noted that, to date, volunteer hours total 459.95 hours. b. Donations Director Rodne reported that the Library had received donations in the amount of $4,264; $4,239.00 from the Friends of the Library and $25.00 from Cynthia Perkins. c. Programs Director Rodne reported that the winter session of Youth Services programs were starting the week of January 19th. Registration for the programs had started on January 10th. IV. Discussion of Long Range Planning Director Rodne gave an update on the Library planning process activities and presented options for selecting a planning committee facilitator. Two options were discussed: to appoint a qualified community representative as a chair or to hire a trained facilitator. It was noted that Joan Cochran, a retired Verizon facilitator, was very interested in the process and had offered her services as a volunteer. Discussion ensued. Consensus was to pursue options with Joan Cochran. Director Rodne agreed to schedule a meeting with her to discuss the planning process and possible online training available through the Public Library Association. V. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin presented an overview of the Friends of the Library activities. She reported that the 5th annual Millionaire event had been scheduled on April 8, 2005, at the Colleyville Center. Wollin also noted that a Youth Services Wish List of items for story time program materials had been approved for purchase at the January Friends Board meeting. VI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Ginny Tigue presented an update of Foundation activities. Tigue reported that the two recent Foundation fundraisers, the mailer and the Book Theme Party, had been very successful. Monies received from the mailer plus the $15,000 grant from the Hudson Foundation would be presented to the Library in February. Tigue also reported that the Foundation currently had $80,000 in a fund for the development of the upper level of the Library. VII. SUGGESTED ITEMS FOR FUTURE MEETINGS VIII. CITIZEN COMMENTS None IX. ADJOURN: A motion was made by Karen Birkes and seconded by Bonnie Carroll to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:42 PM. COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2004/2005 MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL October 148,25 44,50 0.00 16,10 67.33 276.18 November 240,95 35.00 4,00 16.00 12,50 308.45 December 109.00 12.00 0.00 4.50 26,00 151,50 Janua 0.00 0.00 0.00 0.00 0,00 0.00 Februa 0.00 0,00 0.00 0.00 0,00 0.00 March 0,00 0.00 0,00 0.00 0.00 0.00 A ril 0.00 0.00 0,00 0,00 0.00 0,00 Ma 0.00 0,00 0,00 0,00 0.00 0,00 June 0.00 0,00 0.00 0.00 0,00 0.00 Jul 0,00 0.00 0.00 0.00 0,00 0.00 Au ust 0,00 0.00 0.00 0.00 0.00 0.00 September 0,00 0.00 0.00 0.00 0.00 0.00 FY Total 498.20 91.50 4.00 36.60 105.83 459.95 .....0 :::::J ," --0 1\)<: 0- oa (J'1 -. o :::l en a sa: ~' t t cr- z !: ~ '-C - - ~ ~ \J' -1-< (j) )> c.... c.... s: -6' s: "T1 c.... 0 Z 0 o CD ~ ~ c c ~ Ol CD Ol CD 0 C"l -Dl r< :J ~ ..., 0'" :J C"l < 0' !!.-, c CD C"l ..., C CD CD m CD en ::y c R 3 3 0'" 3 - Ol CD :J 0'" -< 0'" 0'" ..., C- CD CD s: CD ..., ..., ..., 0 ~ - ::y ...... OJ )> ""0 '" w w 0 co co .j::. 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Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda. ) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, January 6, 2005, at 5:00 p.m. '"Yh "--'Ly ~. ~ Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES December 13, 2004 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:03 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, and Carol Wollin Members Absent: Bonnie Carroll Alternates present: Dennis Healy Alternates absent: Angie Guthrie-Madison Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansburger, John Eubanks, Ginny Tigue and Steve Banta Council Liaison Absent: Jon Ayers Staff present: Mary Rodne II. Approval of October 11, 2004 Minutes - A motion was made by Richard Roxburgh and seconded by Karen Birkes to approve the October 11, 2004 minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library October and November 2004 Usage Statistics, for review and discussion. Patrons had checked out a total of 18,392 items, 330 Colleyville residents registered for Library cards, library patron visits totaled 13,952 and attendance for programs totaled 1,084. b. Donations Director Rodne reported that the Library had received donations in the amount of $5,065; $50.00 from Judith and Bruce Kelly, $25.00 from Jo Cummings, $990.00 from the Colleyville Lions Club, $10.00 from John Paul Burnett, and $3, 990.00 from the Friends of the Library. c. Fall Programs Director Rodne reported that the fall session of Youth Services programs had ended the week of December 6th and noted that the sessions had been well attended. Program brochures for the winter session of Youth Services programs were distributed for review and discussion. Rodne reported that the Library had celebrated its First Birthday on November 24, 2004 and that a party held on that day had been very successful. Around 225 children and adults attended the party, which included a magic show, games, crafts, face painting, balloons and refreshments. IV. Policy Review a. Circulating Materials Restrictions Director Mary Rodne distributed a revised Circulating Materials Restrictions exhibit for review and discussion. A motion was made by Nancy Eytcheson to approve the revisions as presented. Carol Wollin seconded the motion. Motion approved unanimously. It was noted that the the changes would take effect after January 1, 2005. v. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin gave an update on the activities of the Friends of the Library. She reported that the volunteer recognition held during the General Meeting on November 18, 2004, in the Library had been well received. Wollin explained that volunteers were asked to select a library book in the collection. A book plaque was placed in the book to honor their library volunteer efforts. She also reported that the Friends were planning a travel program for the March meeting. VI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones presented a written report prepared by President Ginny Tigue. It was reported that the Foundation had a successful fundraising year, donating $68,500 to the Colleyville Public Library. The November Book Theme Party was a great success, raising $34,000 toward the completion of the second floor of the Library. The current fundraising mailer had brought in $22,353, to date. Monies received from the mailer plus the $15,000 grant from the Hudson Foundation will be presented to the Library in January. VII. SUGGESTED ITEMS FOR FUTURE MEETINGS VIII. CITIZEN COMMENTS None IX. ADJOURN: A motion was made by Richard Roxburgh and seconded by Karen Birkes to adjourn the meeting. Motion approved. 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