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HomeMy WebLinkAboutCelebrate Colleyville-Agenda Packets-11/23/2004 city Of Celebrate Colleyville AGENDA November 23, 2004 5:30 p.m. Colleyville City Hall 100 Main Street I. Call to order and roll call II. Approval of Minutes: November 10, 2004 III. Discussion of Venues IV. Discussion of Master Agenda V. Discussion of future meetings VI. Citizen Comments VII. Adjournment I certify that this notice was posted on the bulletin boards at City Hall on Friday, November 19, 2004, at 5:00 p.m. ()&~~CC Dixie Cawthorne Communications Manager 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES Wednesday, November 10, 2004 I. CALL TO ORDER - The meeting of the Celebrate Colleyville Steering Committee began at 5:30 p.m. ROLL CALL - Members present: Tom Westerman, Linda Newton, Linda Baker, Dezann Korbuly, Jamie Thibodeaux, Michael Taylor, Marcus Miller Members absent: Staff present: Dixie Cawthorne, Lisa Adan, Monica Walsh Council Liaison: Jon Ayers Guest: None II. Approval of the October 27, 2004, Minutes. Linda Newton moved to approve, second by Tom Westerman. Motion carried. III. Discussion of Event Map Dairy Truck parked adjacent to pond at Justice Center. IV. Discussion of 1 K and 5K Run Bluebonnet will be coned off between 12:30 and 1 :30 for run only. Hall Johnson will have 1 lane closed for run only between 1 :00 and 2:30. All streets will be open after 2:30. Need document map of what streets will be closed and when. Need to make homeowners aware of street closings. V. Discussion of Venues Arts and Crafts applications that have political messages and religious precepts have been handled handled by Ross Foster, City Attorney. Will need to send parking and drop-off/pick-up information to the vendors. Papa John's will provide the volunteers with pizza in exchange for selling their pizza at the event. Stephen Seidel send volunteer information to HOA list. Three food vendors are enough. Rebecca Miller will be contacted by Dezann to produce a commercial. Dixie has the script and will forward the 30 second spot to Dezann. Marcus and Rebecca will work directly with each other. Candy canes to give out at Stage area and Entrance. Vendor Parking Passed out early next week Ayers and Ayers and United Supermarket are new sponsors. Judging of Coloring contest will be November 23rd. VI. Discussion of Master Agenda Santa arrives at 4:00pm - recognize coloring contest winners & announce where Santa's workshop will be. Santa goes to Workshop @ 4:10 Rebecca welcomes everyone at 3:00 Rebecca thanks everyone after Fireworks and announce end of event. VII. Discussion of Future Meetings November 23, 2004 - scheduled meeting November 27, 2004 - meeting if needed after the event December 1, 2004 - scheduled meeting VIII. Citizen Comments There were no citizen comments. IX. Adjournment Linda Newton motioned to adjourn at 7:30 p.m., second by Dezann Korbuly. 2004 Celebrate Colleyville Master Agenda Saturday. November 27 6:00 p.m. - Light the Holiday Tree - Celebrate Colleyville Steering Committee support through dignitaries 6:15 to 7:00 p.m. - Photographs with Santa - planned and organized by the Celebrate Colleyville Steering Committee and the Colleyville Lions Club. 6:15 to 7:00 p.m. - The CMS will be performing at the Holiday Tree Saturday. December 4. 2004 7:00 a.m. to 11 :00 p.m. - Lions Club Breakfast with Santa - planned and organized by the Colleyville Lions Club 1 :00 to 2:30 p.m. Luke's Locker 5K and 1 K Run 3:00 p.m. to 7:00 p.m. - 2004 Celebrate Colleyville - planned and organized by the Celebrate Colleyville Steering Committee: Scheduled Activities Include: Entertainment - Dezann Korbuly Draft Schedule: 3:00 to 3:30 3:30 to 4:00 4:00 to 4:10 4:10 to 4:30 4:30 to 4:50 4:50 to 5:00 OC Taylor Honor Choir Pat Riddle Dance Studio Coloring Contest Announcements and Santa CES Show Choir CHHS Jazz Band Sponsor Awards 5:00 to 5:30 5:30 to 5:40 5:40 to 6:00 6:00 to 6:30 6:30 to 7:00 God's Country Kids Autobahn Car Awards Disney Drawing with T era Beall Disney Super Stars Show Oh Look Performing Arts 3:30 to 6:30 4:00 to 6:00 Clown Alley (3) Holiday Cheer Children's Craft Area - Lisa Adan · Sandy Candy · Ornament decorating · Face painting Petting Zoo - Dixie Cawthorne Country Critters Farm Animals Inflatable Area - Dixie Cawthorne Mid Cities Inflatable, Generators provided by vendor Radio Station - Dixie Cawthorne On-site appearance Tera Beal and Super Stars Businesses Promotion Area - Linda Newton Business Booths - Linda Newton Arts and Craft Booths - Linda Newton, Linda Baker, Marcus Miller, Jamie Thibodeaux 1. JLG Designs - Paintings - needs electricity - paid $75 2. Out of the Garden Ltd. - needs electricity - paid $75 (handmade lotions, butter, scrubs, etc.) 3. Case Originals - Glycerin Soap - paid $50 4. Pin Oak Pottery - Handcrafted Pottery and handcrafted jewelry _ paid $50 5. Sister Salsa - Salsa - paid $50 6. Sapphire Moon - candles, soaps, bath and body products - needs electricity - paid $75 7. Highland Meadows Christian Church - advertising booth and giving away cookies - needs electricity - paid $75 8. Lukes Locker - Shoes and running apparel 9. Spinner and Kites Food Vendors - Marcus Miller Jimbos Gourmet - 25 x 10 with tongue - needs 220 watt 30 amp generator- paid $150 Pro Catering - trailer - needs 3 (110) 20 amps circuits. - paid $150 Papa John's Pizza - provide pizzas for volunteer area in lieu of fee Volunteer Area - Monica Walsh Santa's Workshop - Tom Westerman 4:00 Santa arrives at Stage Help recognize coloring contest winners and announce where santa's workshop 4: 1 0 Santa at workshop Fireworks Show - Dixie Cawthorne Pyrotecnico Contract Signed Sponsorship - Jamie Thibodeaux Cash Hodges and Associates Lifetime Fitness United Supermarkets Ayers and Ayers Plaza Ltd $1,000 $1 ,000 $1 ,000 $ 500 In-Kind Star Telegram The Colleyville Journal My HOA .com AutoBahn David Bagwell Francis and Bobby Fitzgerald Local News Only WSM advertising Colleyville CAN Oh Look Performing Arts Colleyville Lions Club God's Country Kids Paul Howard Production Quick Signs and Color Graphics Southwest Dairy Museum Colleyville Area Chamber of Commerce Colleyville Historical Committee Ed's Electric Emler's Swim School Yard Art Publicity - Jamie Thibodeaux Commercial - Marcus Miller Theater Area - Mike Taylor, Dezann Korbuly, Jamie Thibodeaux Q'Look Theater Car Venue - Jamie Thibodeaux