HomeMy WebLinkAboutCelebrate Colleyville-Agenda Packets-11/10/2004
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Celebrate Colleyville
AGENDA
November 10, 2004
5:30 p.m.
Colleyville City Hall
100 Main Street
I. Call to order and roll call
II. Approval of Minutes: October 27, 2004
III. Discussion of event map
IV. Discussion of Luke's Locker Reindeer Run
V. Discussion of Venues
VI. Discussion of Master Agenda
VII. Discussion of future meetings
VIII. Citizen Comments
IX. Adjournment
I certify that this notice was posted on the bulletin boards at City Hall on Friday,
November 5. 2004, at 5:00 p.m.
Dixie Cawthorne
Communications Manager
100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000
CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
VVednesday, October 27, 2004
I. CALL TO ORDER - The meeting of the Celebrate Colleyville Steering
Committee began at 5:35 p.m.
ROLL CALL - Members present: Tom Westerman, Linda Newton, Linda
Baker, Dezann Korbuly, Michael Taylor and Jamie Thibodeaux.
Members absent: Marcus Miller
Staff present: Dixie Cawthorne, Stephen Seidel, Monica Walsh, Lisa Adan
Council Liaison: absent
Guest: None
II. Approval of the October 13, 2004, Minutes.
Linda Newton moved to approve, second by Tom Westerman.
Motion carried.
III. Discussion of pole and street banner placement
A street mesh sign can be hung on either Riverwalk & Glade or a little past
the light at Hall Johnson & Hwy 26.
10 pole banners placed between Church St. and Main St.; 2 on the east side
of Hwy 26 and 8 on the west side of Hwy 26
IV. Discussion of Event Map
Change the name of the "Dairy Museum" to "Step Back in Time Museum". It
will have a dairy theme.
Change Milking Demonstration to Mobil Dairy Museum. It will be a 50'x60'
area that is 40' feet long on cement or grass.
Needs hay bails to sit on and a 30 amp-110 generator
Live Entertainment Stage
Theatrical Entertainment Stage
Eliminate Pony Rides
Show restrooms on map & put up signage
Step Back in Time Museum switch to Volunteer Area
Dixie will make changes and give to GIS - Deliver to Dezann next week Nov
1-5
V. Discussion of Jingle Bell Run
Name "Jingle Bell Run" and route are tentative.
Family fun run will begin @ 1 :30pm at Luke's Locker. Luke's Locker (Don
Lucas) will be responsible for all route & cone placement and pick-up.
Winners will be announced at the Stage Area which will be set-up by 1 :OOpm.
VI. Discussion and consideration of 2004 artwork
Linda Baker moved to approve, second by Dezann Korbuly. Sonia will send
the Coloring Contest to Kelly Pledger at the Star-Telegram via email.
VII. Discussion of Venues
Entertainment - Amy and Annie will not make it. O'Look theatrical show will
appear in their place.
OC Taylor has not confirmed.
Craft Area -There will be 8 crafts: Ornaments (500qty), Sandy Candy
(750qty), Face Painting (500qty), plus 5 more crafts.
Inflatable Area - Mid Cities Inflatable's will be present.
Radio Disnev Booth - The contract is signed. Tera Beal will make a two hour
appearance.
A letter will be sent to Colleyville businesses seeking interest in having a
booth for $25. If there are enough businesses, we will rent a 20'x20' tent with
8' tables. Businesses will provide their own decoration.
Santa's Workshop - Santa will arrive at 4:00pm. Rebecca Miller will
announce him.
Fireworks Displav - 7:00pm. Contract is waiting for the Mayor's Signature.
Food Vendors - Need 3 to 5 - Papa John's, Jimbo's Gourmet, Pro Catering,
Dixie will send Mike the database.
Sponsorship - $1,000 from Town Center; $1000 from Life Time Fitness; have
meetings with Market Street and Colonial bank; still making calls.
VIII. Discussion of Master Agenda
"Photos with Santa" needs to be changed to "Visit with Santa".
Insert Jingle Bell Run @ 1 :30pm
Insert Village Event from 2p to 7p
IX. Discussion of Future Meetings
November 10, 2004 - scheduled meeting
November 24, 2004 - move to November 23, 2004 for Thanksgiving
November 27, 2004 - meeting if needed after the event
December 1, 2004 - scheduled meeting
X. Citizen Comments
There were no citizen comments.
XI. Adjournment
Dezann Korbuly motioned, second by Linda Newton.
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