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Home My WebLink AboutLibrary Board-Agenda Packets-2/9/2015City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, February 9, 2015 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER 2. APPROVAL OF MINUTES October 27, 2014 3. REGULAR AGENDA ITEMS 3a Overview of the 2015 Summer Reading Program 3b Update of the planning process for the Colleyville Public Library Long-Range Plan 3c Discussion of items for future agendas 4. REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 6, 2015, by 5:00 p.m. Kristi Isbell Administrative Assistant A quorum of the Colleyville City Council may be in attendance at this meeting. Colleyville Library Board Agenda February 9, 2015 City of Colleyville Page 2 Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Colleyville Library Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, October 27, 2014 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Thad Bolline called the meeting of the Colleyville Public Library Board to order at 6:31 p.m. Roll Call Present Chairperson Thad Bolline, Board members Kay Newton, Victoria Kennedy- Ziegler, Vernon Noronha and Molly Skinner, Ex-Officio member Nancy Tuuling; Staff: Library and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, and Administrative Assistant Kathy Moore; Consultants: Bill Hidell and Aaron Babcock with Hidell Associates Architects; Citizens: Pat Jones, Amy Parker, and Tisha Ghormley Absent Board members Billie Tuttle, Charna Logan-Gray, Nancy Andrews, Sue Anne Martinez, Ex-Officio member Cecilia Monacelli 2. APPROVAL OF MINUTES August 18, 2014 A motion was made by Kay Newton and seconded by Victoria Kennedy-Ziegler to approve the August 18, 2014 minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Library Board members 3b Election of the Colleyville Library Board Chair and Vice-Chair Kay Newton made a motion to appoint Thad Bolline for a subsequent term as Chair of the Colleyville Library Board. Victoria Kennedy-Ziegler seconded the motion. The motion carried with a unanimous vote. Kay Newton made a motion to appoint Victoria Kennedy-Ziegler as Vice Chair of the Colleyville Library Board. Molly Skinner seconded the motion. The motion carried with a unanimous vote. City of Colleyville Page 1 Colleyville Library Board Minutes October 27, 2014 3c Presentation of the Planning Process for the Colleyville Public Library Long-Range Plan Director Rodne provided a brief history of two previous long-range plans that focused on opening the second level and the spatial reorganization of the Library. Rodne introduced Aaron Babcock of Hidell Associates Architects, described their previous work with the Library’s plans, and explained that the new long range plan would be driven by community need. Aaron Babcock stated that both statistical data of Library usage and community conversations would be used to determine the direction of the new plan. Babcock explained that the process would also examine the spatial organization of the lower floor so that the use of space is maximized to meet the community’s needs. Through discussion with the Board, Babcock further explained that the “community conversations” would target Library patrons, as well as non-patrons, to get a broader understanding of how the community’s needs are changing. Discussion ensued among board members about the increasing use and demand for digital books. Board members agreed that the Library has been progressive by acquiring digital materials and online access to the catalog and databases, and further discussed opportunities and challenges in maintaining personal contact with patrons accessing materials remotely. Board members expressed interest in analyzing operating hours of Library to determine best fit for community usage. Bill Hidell and Aaron Babcock questioned board members on their aspirations for the community, as well as this community’s strengths and weaknesses. Board members and citizens described the various needs of different demographics (young families versus empty-nesters) and their use of other cities’ services as well as effective marketing techniques that generate interest in community events. Board members and citizens agreed that the strengths of this community are its central location, small town feel, and natural beauty, but the primary need is for a recognized gathering space such as a square or recreation center. 4. REPORTS No reports were presented. Staff will provide reports and statistics for the months of August through November at the next regularly scheduled meeting of the Colleyville Library Board. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. City of Colleyville Page 2 Colleyville Library Board Minutes October 27, 2014 6. ADJOURNMENT A motion was made by Molly Skinner and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 7:53 p.m. The motion carried with a unanimous vote. APPROVED BY A VOTE OF___AYES___NAYS, AND___ABSTENTIONS ON THIS THE 9th DAY OF February, 2015. Minutes taken and prepared by: Kristi Isbell Administrative Secretary City of Colleyville Page 3 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/09/2015 Number Type Regular Agenda Items Department Library Title Overview of the 2015 Summer Reading Program Explanation Library Director Mary Rodne will provide an overview of the Colleyville Public Library's 2015 Summer Reading Program, Read to the Rhythm. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/09/2015 Number Type Regular Agenda Items Department Library Title Update of the planning process for the Colleyville Public Library Long-Range Plan Explanation Aaron Babcock, with Hidell and Associates Architects, will present an update of the planning process for the Colleyville Public Library Long-Range Plan. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 02/09/2015 Number Type Regular Agenda Items Department Library Title Discussion of items for future agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas, and to confirm the next regularly scheduled meeting date. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 02/09/2015 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of October 2014 through January 2015. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Monthly Statistics Reports - October 2014 through January 2015 2.Library Volunteer Hours Report October 2014 October 2013 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 11,162 10,005 12%11,162 10,005 12% 151 115 31%151 115 31% 30,775 32,130 -4%30,775 32,130 -4% 381.00 130.00 193%381.00 130.00 193% 72.50 105.75 -31%72.50 105.75 -31% 73 63 16%73 63 16% 3,016 2,888 4%3,016 2,888 4% Users Users 44 55 -20%44 55 -20% 338 301 12%338 301 12% 73 67 9%73 67 9% 17,960 18,353 -2%17,960 18,353 -2% 927 822 13%927 822 13% 619 366 69%619 366 69% 58 58 249 414 -40%74,774 70,150 7% $2,498.39 $2,041.77 22%$2,498.39 $2,041.77 22% Overdrive COLLECTION LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/OCTOBER 2014 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE November 2014 November 2013 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 9,076 9,354 -3%20,238 19,359 -4% 127 119 7%278 234 -16% 27,515 29,350 -6%58,290 61,660 6% 282.00 302.00 -7%663.00 432.00 -35% 52.75 112.67 -53%125.25 218.42 74% 57 48 19%130 111 17% 1,089 933 17%4,105 3,821 7% Users Users 49 65 -25%93 120 -23% 229 231 -1%567 532 7% 63 63 0%136 130 5% 16,457 17,264 -5%34,417 35,617 3% 858 833 -3%1785 1,655 -8% 417 363 -15%1036 729 -42% 31 89 295 174 70%75,069 70,324 7% $1,772.85 $1,433.94 24%$4,271.24 $3,475.71 23% LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION OneClickdigital COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Overdrive COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/NOVEMBER 2014 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE Zinio December 2014 December 2013 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 11,395 8,808 29%31,633 28,167 12% 113 104 9%391 338 16% 28,023 28,484 -2%86,313 90,144 -4% 399.00 141.00 183%1,062.00 573.00 85% 120.90 103.75 17%246.15 322.17 -24% 24 16 50%154 127 21% 1,321 587 125%5,426 4,408 23% Users Users 37 35 6%130 155 -16% 309 192 61%876 724 21% 48 40 20%184 170 8% 16,445 16,566 -1%50,862 52,183 -3% 921 809 14%2,706 2,464 10% 404 467 -13%1,440 1,196 20% 28 117 272 237 15%75,341 70,561 7% $1,869.60 $1,890.41 -1%$6,140.84 $5,366.12 14% OneClickdigital COLLECTION LIBRARY RECEIPTS COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED Zinio Overdrive PROGRAM ATTENDANCE COMPUTER USE REPORT TO LIBRARY BOARD/DECEMBER 2014 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions January 2015 January 2014 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 9,191 10,268 -10%40,824 38,435 6% 146 137 7%537 475 13% 29,126 30,232 -4%115,439 120,376 -4% 311.95 176.00 77%1,373.95 749.00 83% 110.00 99.27 11%356.15 421.44 -15% 39 38 3%193 165 17% 722 740 -2%6,148 5,148 19% Users Users 45 26 73%175 181 -3% 280 285 -2%1,156 1,009 15% 71 89 -20%255 259 -2% 17,382 17,707 -2%68,244 69,890 -2% 1,056 866 22%3,762 3,330 13% 520 426 22%1,960 1,622 21% 26 143 -723 -1,052 31%74,618 69,509 7% $1,993.78 $2,251.68 -11%$8,134.62 $7,617.80 7% Overdrive COLLECTION LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/JANUARY 2015 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 35.00 8 2.00 1 0.00 0 35.50 13 0.00 0 72.50 22 November 11.50 4 0.00 0 0.00 0 41.25 15 0.00 0 52.75 19 December 20.75 5 3.50 1 0.00 0 96.65 21 0.00 0 120.90 27 January 11.00 4 0.00 0 0.00 0 83.00 20 16.00 2 110.00 26 February 0.00 0 March 0.00 0 April 0.00 0 May 0.00 0 June 0.00 0 July 0.00 0 August 0.00 0 September 0.00 0 FY Total 78 21 5.50 2 0.00 0 256.40 69 16.00 2 356.15 94 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2014-2015 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 02/09/2015 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 02/09/2015 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Library Board members. Attachments